THE FOLLOWING IS THE EMAIL MESSAGE I SENT OUT REGARDING FORMATION OF CPMT STUDENT SECTIONS. THE ATTACHMENTS I SENT FOLLOWING THIS EMAIL MESSAGE. From: William D. Brown <wdb@engr.uark.edu> To: Silke Spiesshoefer <sas1@engr.uark.edu>; Kanoko Esheim <ke001@csufresno.edu>; Paul Svasta <svasta@cadtieccp.pub.ro>; Abhijit Dasgupta <dasgupta@eng.umd.edu>; Alehandro Frayre <jamanriq@campus.mty.itesm.mx>; Andreas Cangellaris <cangel@decwa.ece.uiuc.edu>; Andrew Tay <mpetayao@nus.edu.sg>; Avram BarCohen <abc@me.umn.edu>; Bob Holder <bholder@niagarac.on.ca>; Bruce Kim <Bruce.Kim@asu.edu>; Bruce Romenesko <b.romenesko@jhuapl.edu>; C. P. Wong <cp.wong@ee.gatech.edu>; Chin-Fu Yang <cfyang@cc.nctu.edu.tw>; Chittaranjan Sahay <csahay@binghamton.edu>; David Johnson <dcj@ll.mit.edu>; Donald Barker <dbarker@calce.umd.edu>; Douglas Mattox <dmattox@umr.edu>; Elias Towe <edt7w@edtsun.ee.virginia.edu>; Emmanuel Giannelis <epg2@cornell.edu>; Eugene Rymaszewski <generym@unix.cie.rpi.edu>; Fred Barez <barezf@email.sjsu.edu>; Gary Grimes <ggrimes@eng.uab.edu>; Graham Mustoe <gmustoe@mines.edu>; Hans-Joerg Pucher <pu@terra.lft.uni-erlangen.de>; Harry Kroger <hkroger@binghamton.edu>; Ira Cohen <imcohen@eniac.seas.upenn.edu>; Jeffrey Suhling <jsuhling@eng.auburn.edu>; Johan Liu <johan.liu@ivf.se>; John Pang <mhlpang@ntu.edu.sg>; John Prince <prince@ece.arizona.edu>; John Ritter <ritter@ecs.umass.edu>; Jose Cruz-Rivera <jcruz@ece.uprm.edu>; Jose Schutte-Aine <jose@decwa.ece.uiuc.edu>; Joseph Dougherty <joedoc@psu.edu>; Joung Kim <joungho@eekaist.kaist.ac.kr>; K. C. Gupta <gupta@boulder.colorado.edu>; K. W. Paik <kwpaik@sorak.kaist.ac.kr>; Kanji Otsuka <otsuka@ei.meisei-u.ac.jp>; KarlHeinz Drue <Karl-Heinz.Drue@E-Technik.TU.Ilmenau.DE>; Kathleen Virga <virga@ece.arizona.edu>; Kevin Scoles <kscoles@coe.drexel.edu>; King-Ning Tu <kntu@seas.ucla.edu>; Kinzy Jones <jones@eng.fiu.edu>; Klaus-Jurgen Wolter <wolter@eietu5.et.tu-dresden.de>; Larry Retherford <retherford@ll.mit.edu>; Lynn Fuller <LFFEEE@rit.edu>; M. Tayt <tayam@u.washington.edu>; Matt Korhonen <matt@msc.cornell.edu>; Matthew Yuen <egymf@usthk.ust.hk>; Milton Feng <mfeng@hsic.ccsm.uiuc.edu>; Nilton Morimoto <morimoto@lsi.usp.br>; P. N. Kumta <kumta@cmu.edu>; Paul Franzon <paulf@eos.ncsu.edu>; Peter Gwozdz <pgwozdz@isc.sjsu.edu>; Peter Krusius <krusius@ee.cornell.edu>; Pin Tong <pintong@uxmail.ust.hk>; Pradeep Phule <ppp@pitt.edu>; R. C. Jaegar <jaegar@pophost.eng.auburn.edu>; Ray Pearson <rp02@lehigh.edu>; Richard Brown <brown@umich.edu>; Robert Mar <rmar@mail.utexas.edu>; Ronald Gutmann <rgutmann@unix.cie.rpi.edu>; Scott Hinton <hinton@boulder.colorado.edu>; Sheng Liu <sliu@packg.eng.wayne.edu>; Stu Tewksbury <stewksbu@stevens-tech.edu>; Sun Chiao <sschiao@email.sjsu.edu>; Sushil Bhavnani <bhavnani@eng.auburn.edu>; Tadatomo Suga <suga@pe.u-tokyo.ac.jp>; Tarja Juhola <tarja@ele.kth.se>; Thomas Avedisian <cta2@cornell.edu>; Tom Sanders <tsanders@ee.fit.edu>; Vijai Tripathi <vkt@ece.orst.edu>; Wayne Johnson <johnson@eng.auburn.edu>; Xiang-Fu Zong <jinglin@fudan.ac.cn>; Yan Chan <eeycchan@cityu.edu.hk>; Yasua Kuga <kuga@ee.washington.edu>; Yogendra Joshi <yogi@eng.umd.edu>; Yung-Cheng Lee <leeyc@colorado.edu> Subject: CPMT Student Branch Chapter Formation Date: Saturday, November 18, 2000 4:14 PM President Rao Tummala has asked me to serve as Student Programs Director for the CPMT Society of the IEEE. One of the goals of the CPMT Society for this year is to establish some number of Student Branch Chapters on campuses throughout the world, and then to grow the number of chapters in future years. The future of the CPMT Society rests with younger members so it seems logical to make a real effort to get college students involved in the society. To encourage the formation of Student Branch Chapters, the CPMT Society has provided some funding for this effort. I'm contacting you to request your assistance in establishing a Student Branch Chapter of the CPMT Society of the IEEE on your campus [NOTE: If you are not the proper person to be involved in this activity, I request that you forward this message to the right person(s)]. I have attached several documents to assist you in working to establish a Student Branch Chapter. The first is a commentary on IEEE student organizations, the second is a more formal definition of Student Branch Chapters, and the third provides information and a form to use to request financial assistance from the CPMT Society. Please review the attached documents and let me know if you can help the CPMT Society by working with students to establish a Student Branch Chapter at your institution. Contact me as soon as possible and let me know how I can help you. Regards, Bill Brown *************************************** William D. Brown, Ph.D., P.E. Associate Dean for Research University Professor of Electrical Engineering 3217 Bell Engineering Center University of Arkansas Fayetteville, AR 72701 Tel: 501-575-6045 Fax: 501-575-7967 http://web.engr.uark.edu/~wdb/ *************************************** THE FOLLOWING WAS ATTACHED TO THE EMAIL MESSAGE ABOVE. IEEE has two basic Student organizations: Student Branches and Student Branch Chapters. What we are looking to facilitate is the second -- a Student Branch Chapter. ~~~~~~~~ A Student Branch is constituted by a minimum of 20 IEEE Student members at a particular college, university, technical institute or, in unusual circumstances, attached to a Section. Establishing an IEEE Student Branch requires the signatures of 20 IEEE Student members on a petition. The petition must specify the name of the Branch, and the names of the Interim Student Chair and faculty member who will serve as Counselor of the Branch. The petition must also be approved by the Department Chair and two faculty members who are also IEEE members above student grade. Submit the petition to IEEE Student Services to begin the approval process, which includes review and approval by the IEEE Regional Director, Regional Student Activities Committee Chair and the IEEE Regional Activities Board (RAB). A Student Branch Chapter is a technical subunit of a Student Branch constituted by a minimum of 12 Student members of a Society or group of Societies (this means IEEE Societies) and established by petition to the parent Branch and Society concerned. A Student Branch Chapter functions in a manner similar to a committee of the Student Branch. If you need to determine whether a Student Branch exists at your institution; who on the faculty serves as Branch Counselor; how many or who are the IEEE and CPMT student members, contact Marsha Tickman: Marsha S. Tickman Executive Director IEEE Components, Packaging, and Manufacturing Technology Society 445 Hoes Lane, P.O. Box 1331 Piscataway, NJ 08855-1331 USA +1 732 562 5529 phone +1 732 981 1769 fax m.tickman@ieee.org www.cpmt.org ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ There are over 1000 Student Branches. It is these entities with which we must make contact to initiate new Student Branch Chapters. However, the great challenge is that there are only about 200 CPMT student members worldwide, and 12 CPMT student members are required to establish a Student Branch Chapter of the CPMT. Thus, a first step will involve a concentrated effort to recruit new CPMT members. A CPMT Society membership application form can be obtained from the website <http://www.ewh.ieee.org/soc/cpmt/membership/sapplication.html>. ~~~~~~~~~~~~~~~~~~~~~ Why is an IEEE Student Branch Beneficial? A Student Branch gives students the opportunity to meet and learn from fellow students, as well as faculty members and professionals in the field. A good IEEE Student Branch can be one of the most positive elements in an Electrical Engineering or Engineering Technology department. IEEE Student Branches are established at over 1,000 universities and colleges throughout the world. Student Branch activities offer numerous educational, technical, and professional advantages of IEEE membership through special projects, activities, meetings, tours and field trips. Listed below are a some programs and projects that keep students interested in the Branch and its activities and their chosen profession: participation in regional conferences, leadership training workshops and develop leadership, interpersonal and team building skills participation in awards, scholarships and project/design programs and student paper contests establishment of a Student Branch Library in the student lounge with publication access IEEE on line resources and merchandise establish a World Wide Web home page IEEE's Seminars with guest speakers, who are professionals working in the field, enable students to enhance their knowledge outside the classroom. Joint seminars let students meet and talk with other interested students. Student Professional Awareness Conferences (S-PACs) help increase awareness of professional issues such as ethics, continuing education, and communication skills. The Student Professional Awareness Venture (S-PAVe) program gives teams of IEEE Student members the opportunity to develop project proposals to increase professional awareness and receive funding to implement the project. The IEEE also sponsors Regional Student Paper contests with cash awards in each of the ten Regions and promotes outstanding student and faculty counselor recognition award programs. The IEEE offers rebates and allotments to help Student Branches with operating costs based on their timely submission of their Annual Report and Annual Plan. Upon submission of their Annual Report, Student Branches receive a $1.10 per member rebate. Upon submission of their Annual Plan, Branches receive $25.00 if they have less than 49 members, and $50.00 if they have 50 or more members, based on membership statistics as of 31 December each year. The Student Services Department provides the following materials to support Student Branches: guidelines to form a Branch, petitions, bylaws, membership applications leadership training manual and posters information on scholarships and awards; supplies (membership pins, benefit flyers, stationery, envelopes, etc.). Establishing an IEEE Student Branch requires the signatures of 20 IEEE Student members on a petition. The petition must specify the name of the Branch, and the names of the Interim Student Chair and faculty member who will serve as Counselor of the Branch. The petition must also be approved by the Department Chair and two faculty members who are also IEEE members above student grade. Submit the petition to IEEE Student Services to begin the approval process, which includes review and approval by the IEEE Regional Director, Regional Student Activities Committee Chair and the IEEE Regional Activities Board (RAB). If further information is required, please contact: IEEE Student Services, Phone (732) 562-5527/5392, Fax (732) 463-3657 or e-mail: HYPERLINK mailto:student.services@ieee.org REQUIREMENTS FOR THE ESTABLISHMENT OF AN IEEE STUDENT BRANCH 1. A petition by twenty, preferably more, IEEE Student members and at least three IEEE members above Student member grade who are faculty members teaching in IEEE designated fields of interest must be submitted to IEEE Student Services. The petition must specify the names of the educational institution involved and the names of the Interim Chairman and the faculty Counselor. Please note that completed student membership applications and payments may be sent with the Branch petition. 2. Three school catalogs outlining accreditation, course curriculum and listing engineering faculty must be submitted to Student Services with the petition. 3. A Branch constitution must be adopted and submitted to Student Services. A sample constitution is attached. 4. If the petition is in order, Student Services will take the necessary action to obtain formal approval of the petition for the Regional Director, the Regional Student Activities Committee Chairman and the Regional Activities Board. Once RAB approves the request, the Branch, Section and Region officers will be notified. SAMPLE CONSTITUTION for IEEE STUDENT BRANCHES Name and Purpose Sec. 1 This organization shall be known as the Branch of the IEEE. Sec. 2 The purpose shall be the dissemination of knowledge of the theory and practice of all aspects of electrical engineering, electronics, radio, allied branches of engineering or the related arts and sciences, as well as the furtherance of the professional development of the Students. Sec. 3 The organization and operation of the Branch shall be in accordance with the Constitution and Bylaws of the IEEE. Membership Sec. 4 Membership shall be limited to undergraduate and graduate students of (indicate school). Sec. 5 The membership shall consist of Student members of the IEEE. Dues Sec. 6 The Executive Committee of the Branch shall have the power to levy special assessments upon endorsement by a two-thirds vote of the membership of the Branch. Sec. 7 Nonpayment of transnational dues will automatically result in suspension of membership in IEEE and in the local Branch. Nonpayment of local dues may result in suspension of membership in the local Branch, but will not result in suspension of membership in IEEE. Sec. 8 The local dues per semester for members are payable at the beginning of the semester. Officers Sec. 9. The officers of the Branch shall be a Chairman, a Vice-Chairman, a Treasurer, and a Secretary. Sec. 10 To be eligible for office, a candidate must be enrolled as a Student member of the IEEE and a member in good standing in the local Branch. Sec. 11 The term of office shall ordinarily be one year. Sec. 12 Election of officers for the following year shall be held not later than the last meeting of each year. Executive Committee Sec. 13 The management of the affairs of the Branch shall be in the hands of the Executive Committee, consisting of the duly elected officers of the Branch and the Counselor appointed by the IEEE. The Chairman of the Branch shall be Chairman of the Executive Committee. Sec. 14 The Executive Committee shall be the governing body of the Branch and shall transact all business it deems advisable, including the filling of vacancies in offices, authorization of expenditures, etc. Page 2 SAMPLE CONSTITUTION for IEEE STUDENT BRANCHES Duties of Officers Sec. 15 The Chairperson shall preside at all meetings of the Branch. He/she shall appoint all committees, subject to the approval of the Executive Committee, and shall assume all other executive duties not otherwise delegated. Sec. 16 The Vice-Chairman shall perform all functions of the Chairman in the latter's absence or at his/her request. Sec. 17 The Branch Secretary shall keep a record of all activities of the Branch and shall report same to IEEE Headquarters, together with any special reports required by IEEE Headquarters, within a reasonable time after each meeting. The secretary shall carry on all other communications necessary to the activities of the Branch. The secretary shall keep a record of the names of members in attendance at the meetings. Sec. 18 The Treasurer shall receive all money and pay all debts of the Branch authorized by the Executive Committee, and shall keep an exact account of all receipts and expenditures. Sec. 19 A complete annual report shall be submitted by the Chairman and the Treasurer at the last regular meeting of the year, and shall be forwarded by the Branch Secretary to the IEEE Manager of Student Services, upon certification by the Counselor. Standing Committees Sec. 20 The following Standing Committees or their equivalent shall be appointed by the Chairman: a) Program Committee b) Publicity Committee c) Membership Committee Sec. 21 The Program Committee shall prepare the programs for all meetings and shall be responsible for all arrangements for these meetings. Sec. 22 The Publicity Committee shall be responsible for proper advisement of each meeting. Sec. 23 The Membership Committee shall bring the advantages of membership in the Branch, and in the IEEE, to the attention of all potential Student members. Sec. 24 In addition to the above standing committees, the Chairman may appoint other committees which he may deem necessary. Meetings Sec. 25 The Branch shall hold regular and special meetings at such places and time as designated by the Executive Committee, with a minimum of three meetings a year. Amendments Sec. 26 The Branch is empowered to adopt Bylaws which are consistent with this Constitution. Sec. 27 The Constitution may be amended by a two-thirds of the members of the Branch present and voting, provided the amendment shall have been proposed at least one duly publicized meeting previous to the time of voting. Such amendments become effective only upon the approval of the Executive Committee of the IEEE. THE FOLLOWING WAS ATTACHED TO THE EMAIL MESSAGE ABOVE. 9.8 Student Branch Chapters A. Definition A Student Branch Chapter is a technical sub-unit of a Student Branch constituted by a minimum of twelve (12) Student members of a Society and established by petition to the parent Student Branch and Society concerned to represent and fulfill the needs of the members and the missions of IEEE. 1. B. A Student Branch Chapter functions in a manner similar to a committee of the Student Branch. Student Branch Chapter Establishment 1. 2. A petition to establish a Student Branch Chapter, in the required form supplied by IEEE, must contain at least: a. Name of Student Branch, signatures of its Student Branch officers, and signature of the Counselor. b. Name of the sponsoring Society. c. The signatures of at least twelve (12) Students who are members of the Student Branch and of the Society involved. d. The signature of the Faculty Advisor of the Student Branch Chapter selected by the petitioning Students, who shall be a member of the Society. e. The name of one Student petitioner who will serve as interim Chair until establishment of the Student Branch Chapter is authorized. The petition for the Student Branch Chapter shall be submitted to the Manager of Student Services at the IEEE Operations Center. 3. C. The Region Student Activities Committee Chair, the Regional Director, and the Society President shall consider the Student Branch Chapter established following approval of the petition. Student Branch Chapter Membership The Student Branch Chapter membership shall elect a Student Branch Chapter Chair and any other officers deemed necessary for its successful operation in accordance with the Branch Constitution. D. Student Branch Chapter Management The responsibility for Student Branch Chapter management rests with the Executive Committee of the Branch. The Student Branch Chapter Chair shall serve as an ex-officio member of the Branch Executive Committee in coordinating and planning activities and programs. 1. E. All Student Branch members shall be advised of all meetings held under the auspices of the Branch including those organized by a Student Branch Chapter. Student Branch Chapter Requirements for Membership, Meetings and Activity A Student Branch Chapter is required to maintain a membership of not fewer than ten (10) Student members, and to hold not less than two technical meetings per year, and maintain a level of activity acceptable to the Society President, the Regional Director, and the Region Student Activities Committee Chair. F. Student Branch Chapter Dissolution RAB may, after consultation with the Regional Director and the IEEE Society President, dissolve an IEEE Student Branch Chapter or withdraw its sponsorship and support of a Joint Student Branch Chapter for any reason deemed sufficient. RAB, with the concurrence of the Advisor, the Society President, the Regional Director, and the Region Student Activities Committee Chair, a Student Branch Chapter may be dissolved. THE FOLLOWING WAS ATTACHED TO THE EMAIL MESSAGE ABOVE. Student Branch Chapter Funding The Components, Packaging, and Manufacturing Technology (CPMT) Society A limited amount of financial support has been made available by the CPMT Society of the IEEE to assist with the formation and early program activities of new Student Branch Chapters of the CPMT Society. An application form is included below. Student Chapter Funding Request Application The Components, Packaging, and Manufacturing Technology (CPMT) Society 1. Name of Student Branch Chapter:______________________________________ 2. Name of Student Branch Chapter President:______________________________ 3. Mailing address of Student Branch Chapter President:______________________ 4. Name of Student Branch Chapter Faculty Advisor:_________________________ 5. Student Branch Chapter Faculty Advisor Signature:________________________ 6. Name of Student Branch President:____________________________________ 7. Student Branch Chapter President Signature:______________________________ 8. Total Amount of Requested Funding:____________________________________ 9. Budget breakdown: Chapter activities:_________________________________ Travel:__________________________________________ Chapter supplies:__________________________________ Misc:___________________________________________ 10. Other sources of chapter funding:_______________________________________ 11. Present section financial balance:_______________________________________ 12. Date of application:__________________________________________________ Submit form to:___________________________________________________________ ______________________________________________________ Sent e-mail to 73 contacts. Minimal response to date. Correspondence with or about formation of a CPMT Student Chapter: Kanoko Esheim - CSU Fresno Ivan Sham - Hong Kong (probably not going to happen) (have formed a chapter but have not submitted paperwork to make it official) Johan Liu - Sweden Paul Svasta - Romania - (have formed a chapter but have not submitted paperwork to make it official) Andrew Tay - Singapore - (ME Department, but interested in helping) Klaus Wolter - Germany Xiaoming Xie - Shanghai Bill Brown - University of Arkansas- (In the process of forming chapter - will happen) POTENTIAL CANDIDATES FOR STUDENT BRANCH CHAPTERS California State University Georgia Tech The University of Arkansas University of Maryland University of Arizona SUNY Binghamton Chalmers Helsinki U of Technol Dresden Budapest TU-Bucharest KAIST (Korea) City University of Hong Kong Hong Kong University of Science and Technology National University (Singapore) Nanyang University (Singapore) The following persons are working with me on the IEEE CPMT Society’s student chapters: 1. European 2. Asian 3. North American Klaus-Jurgen Wolter Technische Universitat Dresden Y. C. Chan City University of Hong Kong Hong Kong C. P. Wong Georgia Institute of Technology Atlanta