Updated 03/13
Prepack Form Procedures
To add a Prepack to the Rite Aid item database, separate item numbers are
created for the Prepack and each of its components. The Prepack item is set up
for the purposes of ordering and distributing, the components are set up for the
purposes of tracking sales. A Prepack form must be completed and submitted
along with a new item form for each of the items contained within the Prepack.
The only time a new item form is not required for items contained within is when
the item already exists in the item database.
To complete a Prepack form, follow the instructions for completing a New Item
form and note the following differences:
Field Name
Responsibility
Required/Optional
Description
Values
Field Name
Responsibility
Required/Optional
Description
Values
Field Name
Responsibility
Required/Optional
Description
Values
Field Name
Responsibility
Required/Optional
Description
Values
Page 1 of 9
Supplier Name
Category Manager/Buyer
Required
The name of the Supplier responsible for providing this item
to Rite Aid.
Supplier name
Action
Category Manager/Buyer
Required
This entry determines the action to be taken with the
information found on the form. Adding a new item or
changing an existing item.
Valid selections are:
- Add Item
- Change Item
Check the appropriate option
Item Number
Category Manager/Buyer
Required
The unique number assigned to the item for purposes of
entering into the Rite Aid item database.
Numeric (up to 7digits)
Status
Category Manager/Buyer
Required
The status code affects the way various systems treat the
item (replenishment, purchases, sales, etc.).
For pre-packs (displays) this should always be DWO
(Discontinued when Out).
Updated 03/13
Field Name
Responsibility
Required/Optional
Description
Values
Item Type
Category Manager/Buyer
Required
The Item Type determines the action to be taken with the
information found on the item. Display is used for all prepacks and displays.
The only valid value for Pre-packs is: DS=Display
Field Name
Responsibility
Required/Optional
Description
Label Description
Category Manager/Buyer
Required
The new description consists of 45 characters. It is broken
down into 3 lines of 15 characters each in order to
accommodate the format/space availability of the shelf
label. We have labeled each line on the form with the
suggested format to include: Brand, Season, or Product
Description, Model #, Strength or Color, and Form and
Size. Some categories have unique attributes that may not
fit this footprint, but please try to use this format for
consistency.
Values
45 characters to include the brand, season or description,
the model #, strength or color, the form and the size of the
item as appropriate. For displays and pre-packs the total
number of pieces within the display should be in the first
position of the description. Example: 144 Revlon Lip Color.
Field Name
Responsibility
Required/Optional
Description
Values
Size (regular)
Category Manager/Buyer
Required
The size field is a numeric- field, which represents the
actual size or capacity of one selling unit of the item.
For a pre-pack or display, 1 each is the only valid entry.
Field Name
Hazardous Item
Responsibility
Required/Optional
Description
Category Manager/Buyer
Required
Is this is a chemical containing item that must be
treated or handled in a special way when disposing of.
Indicate yes or no
Values
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Updated 03/13
Field Name
WPS ID #
Responsibility
Required/Optional
Description
Category Manager/Buyer
Required
Identification number validating item is registered with
WERCS
WPS ID #
Values
Field Name
Responsibility
Required/Optional
Description
Values
Field Name
Responsibility
Required/Optional
Description
Dist Type
Category Manager/Buyer
Required
Used by the billing and purchase order systems to link
items to Distribution Centers. The purchasing system then
uses that link to ensure orders are placed for the
corresponding Distribution Center.
The valid Distribution Code for Pre-packs and Displays
Values
Buying Units
Category Manager/Buyer
Required
This numeric field indicates the number of pieces shipped
to the store when one unit is ordered.
For Pre-packs and Displays this is always 1.
Field Name
Responsibility
Required/Optional
Values
Usages
Category Manager/Buyer
Required
For Pre-packs and Displays, this is always 1
Field Name
Responsibility
Required/Optional
Description
Subclass
Category Manager/Buyer
Required
The subclass associates an item to the Merchandise
structure. The subclass is the lowest level of the category
reporting structure and is important to reporting sales
accurately and taxing items properly.
The valid subclass number as assigned in the Merchandise
Hierarchy.
Values
Field Name
Responsibility
Required/Optional
Description
Page 3 of 9
WHA Indicator
Category Manager/Buyer
Optional
The Wholesale indicator is used to attach specific attributes
to an item. As many as four attributes can be attached.
Attributes assist in identifying items for Reporting, Store
Updated 03/13
Values
Bulletins, POS and Store Systems, Product Distribution,
etc.
The most frequently used indicators are:
E3X=E3 Exclusion. Used to identify items that are not to be
replenished by E3.
GRP=Group Merchandise. Used to identify special
promotional merchandise, which is not replenished. When
selected, E3X must also be selected.
PLB=Private Label. Identifies items as Rite Aid Brand.
For additional Wholesale indicators and their use, see an
Item Integrity Coordinator
Field Name
Responsibility
Required/Optional
Description
Values
Field Name
Responsibility
Required/Optional
Description
Values
Return Indicator
Category Manager/Buyer
Required
The return indicator identifies whether the item is returnable
to the reclamation center from the stores for damages and
outdated product.
Categories that should always be N are:
Seasonal Imports, seasonal candy, and DSD items.
For Pre-packs and Displays the valid entry is always N.
Supplier #
Category Manager/Buyer
Required
The unique 5-digit number that is internally assigned to
each Rite Aid supplier..
The 5-digit supplier number (Supplier number must exist in
the Vendor Master system prior to setting up items)
Field Name
Responsibility
Required/Optional
Description
Values
PO Cost
Category Manager/Buyer
Required
The cost represents the Purchase Order cost for the item.
The field can accommodate 5 numeric positions before the
decimal point and 4 numeric positions after the decimal
point.
Field Name
Responsibility
Required/Optional
Description
PO COST UOM
Category Manager/Buyer
Required
The PO Cost UOM (Unit of Measure) identifies how the
purchase order cost is calculated.
Page 4 of 9
Updated 03/13
Values
Valid entry:
Field Name
Responsibility
Required/Optional
Description
PO ORDER UOM
Category Manager/Buyer
Required
The Purchase Order Unit of Measure identifies how the
item is ordered.
Valid entry :CS=Case
Values
Field Name
Responsibility
Required/Optional
Description
CS=Case
Values
Case Pack
Category Manager/Buyer
Required
The case pack quantity represents the number of pieces in
one case of this item.
For Pre-packs and Displays the valid entry is always 1
Field Name
Responsibility
Required/Optional
Description
Values
Cube
Category Manager/Buyer
Required
The volume of one case of this item.
Numeric For Pre-packs and Displays the valid entry is .01
Field Name
Responsibility
Required/Optional
Description
Values
Cube UOM
Category Manager/Buyer
Required
The cube unit of measure represents the measurement of
the cube in feet, inches, or yards.
CF= Cubic Feet
Field Name
Responsibility
Required/Optional
Description
Values
Weight
Category Manager/Buyer
Required
The weight of one shipping case of this item..
Numeric. For Pre-packs and Displays the valid entry is 1
Field Name
Responsibility
Required/Optional
Description
Values
Weight UOM
Category Manager/Buyer
Required
The weight measurement of the shipping unit.
Valid entries are:
LB=Pound
Field Name
Responsibility
Required/Optional
E3 Cube (Cube Factor)
Replenishment
Optional
Page 5 of 9
Updated 03/13
Description
Values
Field Name
Responsibility
Required/Optional
Description
Values
Field Name
Responsibility
Required/Optional
Description
Values
Field Name
Responsibility
Required/Optional
Description
Used by replenishment system to mix cube and weight of
products to optimize truck orders.
Supplier representative supplies the values.
Buying Multiple
Replenishment
Optional
Used by the E3 system to establish buying multiples greater
than case pack.
Numeric
Seasonal
Category Manager/Buyer
Required
The Seasonal Indicator will be used to identify seasonal
items to other systems (e.g. Allocation) and to support
reporting.
Valid entries are:
N = Not Seasonal - Replenished
P = Partially Seasonal – Could be replenished
(e.g. Select Back to School items)
S = Seasonal – Not replenished
Note: The system default is N
Product Identifier
Category Manager/Buyer
Required
The fields within the product identifier section allow several
numbers to be submitted for an item. Each line indicates
the appropriate placement for the following:
Case (Display) UPC
MFI
EAN-13 (if applicable) for case (display)

UPC=The Universal Product Code which is required
for all front-end items. This is the UPC found on the
actual item to be scanned at the Point of Sale or on
the case itself. An item cannot be added to the item
database without a UPC.
It is important to record the correct case (pre-pack or
display) UPC correctly.
Note: Provide the 11-digit UPC starting with the number found to
the extreme left of the bar code and the 10 numbers following. Do
not include the number found to the extreme right of the bar code,
which is the check digit.
For suppressed UPC, provide the 7-digit UPC starting with the
Page 6 of 9
Updated 03/13
number found to the extreme left of the bar code and the 6
numbers following. Do not include the number found to the
extreme right of the bar code, which is the check digit.

Values
Field Name
Responsibility
Required/Optional
Description
Values
Field Name
Responsibility
Required/Optional
Description
Values
Field Name
Responsibility
Required/Optional
Description
Values
Page 7 of 9
MFI= The Manufacturer’s Item Code represents the
product code used by the supplier.
 EAN-13=The European Article Numbering to be
used by any vendor requiring the 13 digit number (12
digits plus a check digit) and barcodes at the point of
sale.
Correct UPC assigned to the Pre-pack or Display. Must
also provide an MFI.
Select Supplier P.O. ID
Category Manager/Buyer
Required
This field is to identify which ID (UPC, MFI or EAN) should
appear on the Purchase Orders. Only one select ID can be
selected.
Place a Y in the appropriate column.
DC (Distribution Center)
Category Manager/Buyer
Required
The DC represents the Distribution Centers to receive and
ship the item to stores.
Select the appropriate Distribution Centers
Item Cost Information
Category Manager/Buyer
Required
PO Cost=The Purchase Order Cost
Cost=The cost charged to stores (PO Cost  Case pack x
Buying Unit = Cost)
Price 1=Same as cost
Price 2=Same as cost
MFG SRP=Manufacturer suggested retail (if applicable)
PO Cost=The field can accommodate 5 numeric positions
before the decimal point and 4 numeric positions after the
decimal point.
Cost=The field can accommodate 5 numeric positions
before the decimal point and only two numeric positions
after the decimal point. Value must be rounded up when
necessary.
Price 1, Price 2, and MFG SRP=The field can
accommodate 5 numeric positions before the decimal point
Updated 03/13
and two numeric positions after the decimal point.
Field Name
Responsibility
Required/Optional
Description
Values
Item Pre-Priced
Category Manager/Buyer
Required
Indicates whether an item is pre-priced on the package.
This requires special attention by our pricing department
Indicate yes or no
Field Name
Responsibility
Required/Optional
Description
Values
Pre-Price Retail
Category Manager/Buyer
Required (if answer is yes in previous field)
Indicates the retail price printed on the item
Numeric amount of the retail
Field Name
Responsibility
Required/Optional
Description
Like Item
Category Manager/Buyer
Required
Is this item part of a line extension of existing product? This
information will be used by our pricing department
Indicate yes or no
Values
Field Name
Responsibility
Required/Optional
Description
Values
Field Name
Responsibility
Required/Optional
Description
Values
Like Item Number
Category Manager/Buyer
Required (if answer is yes in previous field)
Identify a like item that already exists in the item data base
as part of this product line.
Numeric SKU number
Brand and Sub Brand
Category Manager/Buyer
Required
Brand and Sub Brand reference as determine by Supplier
brand architecture
Corporate brand, family brand or individual product brand
In order to ensure accurate sales and accounting of the Prepack and its
contents, each item contained within the Prepack must be listed on the
form along with the following information:
Item Number
The Rite Aid item number
Description
The description of the item
Unit Cost
The unit cost of the item
Unit Retail
The unit retail of the item
Page 8 of 9
Updated 03/13
Quantity
Extended Retail
Extended Cost
Totals
Field Name
Responsibility
Required/Optional
Description
The number of pieces of the item contained in the
Prepack
The unit retail times the Prepack quantity
The unit cost times the Prepack quantity
The total extended retail and extended cost must match
the total Prepack retail and the P.O. Cost respectively. If
these do not match, the Prepack cannot be set up until
resolved.
Values
Supplier
Supplier
Required
The signature of the Supplier Representative responsible
for the completion of the information on the new item form.
Supplier Signature
Field Name
Responsibility
Required/Optional
Description
Values
Date
Supplier
Required
The date the form was completed by the Supplier
The month, day, year
Field Name
Responsibility
CM/ACM/Buyer
Category Manager/Associate Category
Manager/Buyer/Analyst
Required
The signature of the Category Manager, Associate
Category Manager, Buyer, or Analyst responsible for
approving the information on the new item form
Valid Signature
Date
Required/Optional
Description
Values
Field Name
Responsibility
Required/Optional
Description
Values
Page 9 of 9
Category Manager, Associate Category Manager,
Buyer, or Analyst
Required
The date the form was completed.
The month, day, year