ATTACHMENT 4
FORM 4C
SARAWAK ECONOMIC DEVELOPMENT CORPORATION
OPERATING BUDGET AND CAPITAL BUDGET
2010
Division/Department: *
Date:*
Updated : *
ATTACHMENT 4
Table Of Contents
1.0
GUIDELINES FOR BUDGET PREPARATION
2.0
DIVISIONAL PROFILE
3.0
YEAR PLANS/TARGETS
4.0
OVERALL OPERATING BUDGET SUMMARY
5.0
4.1
2010 Overall Operating Budget Summary
4.2
Breakdowns Of Operating Budget
CAPITAL BUDGET
ATTACHMENT 4
1.0
GUIDELINES FOR BUDGET PREPARATION
ATTACHMENT 4
1.1
STAFF COSTS
These include the followings: (a)
(b)
(c)
(d)
(e)
Staff gross salary (Junior/Executive) making up of: - Basic salary
- Regional allowance
- Civil Service allowance
- Housing allowance
- Entertainment allowance (Grade 44 & above)
- Employer EPF (12%), OR Pension (17.5%)
- Socso
- Others (if any)
Housing interest subsidy
Housing rental subsidy
Staff leave passage
Entertainment claim (To be approved by HRMS for officers who have no entitlement)
Gross salary = actual of last drawn salary (2009) + one expected increment in 2010.
Definition : Senior Staff ( Grade 54 - 27) , Junior Staff (Grade 26 & below)
1.2
STAFF TRAINING
(a)
External training:
Chairman/General Manager
Directors
Officers (Management &
Professional)
Officers (Grade 27-36 B)
= RM 5,000 per course, asssuming 3 courses/seminars per year
= RM 4,000 per course, asssuming 2 courses/seminars per year
= RM3,000 per course - 2 courses per year
= RM3,000 per course - 1 course per year
ATTACHMENT 4
Apportionment of training cost of the staff is at the discretion of the Management.
Divisional Directors should not provide for full budgets for the officers but fair distribution should be exercised
on the requirements and past records.
(b)
1.3
Inhouse training
To be prepared by HRM
( HRM also to include in-house training costs for Regional Office staff)
STAFF MEDICAL
Refer to Staff Memo : PPES:H(1)/T/026(01)(JLD.4)/(99)
All staff are allocated with an annual medical budget of RM400.00 only per staff and up to a maximum of
RM 2,000.00 only per family to cover the medical cost of both general and specialist treatments, I.e outpatient treatments only.
Provision for maternity cost is at RM 2,500 each for all levels of staff.
In the case of where both husband and wife are staff of the Corporation, they would be covered
under the maximum per family.
All immediate staff aged 40 years and above are eligible for Executive Health Screening (EHS) once a year.
The maximum budget per person for EHS is RM 500.00 per annum.
- ( Refer to Staff Memo ref: PPES: H(1)T/026(01)(Jld.6)/(63)
1.4
STAFF TRANSPORT & TRAVELLING
To plan for individual staff going travelling outside Kuching on official duties.
Required to provide name of staff, its purpose, venue and estimated cost.
Provisions should be as follows:
Chairman, GM, DGM
=
RM10,000 each per year
ATTACHMENT 4
Directors
Officers
Project Officers
Drivers
1.5
=
=
=
=
RM5,000 each per year
RM2,000 each per year (inclusive of air fare, taxi, subsistance, hotel)
Charge directly to project/company
To be budgeted by those divisions which required the drivers assistance for Corporate Activities only.
For those divisions eg EDD, CRD, ENG, PRODEV which required the driver's assistance,
please budget it under your own project budget but extend a copy to CFD for our reference.
STAFF WELFARE
- RM6.00 per person monthly for tea gathering and staff meetings.
(To provide this under Budget summary no.3.1)
1.6
STAFF OVERTIME
For those staff who requires overtime due to his nature of work.
In any one month, overtime claim should not be more than half of the basic salary.
Calculation of overtime claim is as follows:
Week days
=
Basic Salary X 12 X 1 1/8 X Total Time Spent
2504
=
Sunday
=
Basic Salary X 12 X 1 1/4 X Total Time Spent
2504
=
Public
Holiday
=
Basic Salary X 12 X 1 3/4 X Total Time Spent
2504
=
ATTACHMENT 4
1.7
TELEPHONE, POSTAGE & FAX
Direct line
Chairman, GM, DGM
Directors
= RM200 per month
= RM150 per month
Chairman, GM, DGM
Directors
= RM200 per month
= RM150 per month
Each Extension
= RM50 per month
Fax line
General
line
Handphone
Chairman
GM
Directors
Deputy Directors
Regional Offices
=
Unlimited
= RM500 per month
= RM250 per month
= RM150 per month
= RM150 per month
Direct/Fax lines that are not approved by HRM are to be borne by companies or projects.
All repairs or replacement for handbatteries to be budgetted under repair & maintenance.
New extensions required at RM50/unit to be budgetted under repair & maintenance.
1.8
PRINTING & STATIONERIES
To be prepared by each Division.
To include printing of name cards & replacement of staff passcards.
ATTACHMENT 4
1.9
OFFICE/MACHINE RENTAL
To provide for office and machine rentals.
1.10
REPAIR & MAINTENANCE & OTHER SERVICES
(i) To be prepared by each Division (e.g. office equipment & furnitures & fittings, telephone, handphone)
(ii) To be prepared by Engineering (Corporate)
(iii) To be prepared by EDD - eg Business Premises(KPUN & SEDC Developed Premises inclusive of Kota Samarahan), RRCC, Kilang Teres, Kilang
Berkembar Telaga Air, etc
1.11
VEHICLE MAINTENANCE
For Chairman, General Manager , Deputy General Manager, HRM & Regional Offices .
1.12
RECRUITMENT EXPENSES
To be prepared by HRM. To include all interview expenses, medical check up, advertisement,etc.
1.13
ADVERTISEMENT
To be prepared by CRD for Anniversary, Congratulations, Condolence etc.
and any press release.
ATTACHMENT 4
1.14
CORPORATE WELFARE
To be prepared by HRM & CRD. Please advise which Division is handling the activities.
For Corporate functions like staff assembly, corporate dinner, chairman's & GM's birthdays, souvenirs, gifts, etc.
To ensure no double budgeting. Please refer list below for the account code. For any new expenses, please refer
to CFD for further clarification.
acc code
328
429
329
448
336
422
575
430
1.15
Description
Sports activities - Larian kesihatan, Golf, Gemaputra
Family day/Annual dinner
Staff Corporate gathering
TYT Parade/Maulidur Rasul/National day
Presidential address
Exhibitions & expos
Berandau
Brainstorming
Division
HRM
HRM
HRM
HRM
CRD
CRD
CRD (if still relevant)
All divisions (if any)/ MKT (for corporate)
VISITORS TRANSPORT & ACCOMODATION
To be prepared by CRD.
All divisions to inform CRD if you have any Corporate visitors for the coming year.
1.16
INSURANCE
To provide coverage for all types of insurance (general/property/fire fighters/staff) to be taken up.
1.17
BOARD MEMBERS TRANSPORT & TRAVELLING
Legal - To provide the travelling cost of Board Members staying outside Kuching.
ATTACHMENT 4
1.18
BOARD MEMBERS' FEES & MEDICAL BENEFIT
Legal - To provide fees to be paid to Board Members.
HRMD - To provide for all other beneftis to Board Members such as handphones, medical, suits,etc.
1.19
LAND RENT, RATES AND PREMIUM
To be prepared by Property Planning & Development Division (Land Office)
1.20
OTHERS
To add any other expenses in the sheet. Please refer to the list below and choose the correct account code.
If the account code is not available or your expenses is a new item, please refer to CFD for further information.
Acc code
330
421
432
462
463
464
436
337
338
339
425
461
457
Description
Staff membership fee
Office expenses - Assets <RM300
Books & periodicals
Tax agent fees
Professional fees / Consultancy fees
Legal fees
Management fees
Management Executive meeting
Group Management committee
Project Monitoring committee
Tender, Finance & Investment committee
Audit fees
Audit Exit conference
DRAC expenses
Chairman Committee meeting
Divisions
ALL
ALL
ALL
ALL
ALL
ALL
ALL
BIZ
BIZ
BIZ
BIZ
CFD
CFD
CFD/Legal
CGMO
(includes any penalties foreseen)
(includes refreshment & travelling &
transport)
ATTACHMENT 4
423
586
324
435
434
578
582
583
584
Resource centre
Project expenses
News readers expenses
Visitors expenses
Donations
Festive Cards/wrappings
Films/photographs
Corporate video
Corporate brochures & Financial reports
MKT
MKT
CRD
CRD
CRD
CRD
CRD
CRD
CRD/CFD
335
Corporate gifts
CRD/CGMO
403
Contract maintenance services
ENG / HRM
308
315
317
325
326
402
410
415
416
417
Induction course
Staff uniform
Staff refreshment
Welfare - retirement
Staff goodwill/birthday cards for staff
Postage & courier
Toiletries
Electricity
Water
Newspapers
HRM
HRM
HRM
HRM
HRM
HRM
HRM
HRM
HRM
HRM
437
450
469
471
476
477
478
Road tax & licenses, Insurance
Cultural Building
Establishment committee
Fuel
Staff medical - Chronic/Hospitalisation
Services award - long service/Cemerlang
Staff educational
HRM
HRM
HRM
HRM
HRM
HRM
HRM
(for Chairman, GM, DGM, CFD,CRD)
(includes BOD photos)
(includes gifts, birthdays/congratulatory/condolences
to CM/SS/TYT)
(includes pest control, sanitaries,
maintenance, etc)
(Important : please provide a copy of the
agreement for CFD file)
ATTACHMENT 4
1.21
401
418
577
Cleaning & clearing
Potted plants
Diary/planners for staff
HRM/ENG
HRM/Regional
HRM
419
458
424
311
SEDC Audit committee
Management Action committee
Quality Enchancement Activities
Staff Housing & accomodation
IAD
IAD
QMD
Regional
Please list down all major assumptions in arriving at your budgets.
(includes fees, meeting expenses,
refreshment, transport, etc)
ATTACHMENT 4
2.0
DIVISIONAL PROFILE
2.1
Vision/Mission
2.2
Objectives
2.3
Client Charter
ATTACHMENT 4
2.4
Functions/Responsibilities
ATTACHMENT 4
2.5
Organisation Chart
ATTACHMENT 4
3.0
Year Plans/Targets (include Key Performance Indicators)
ATTACHMENT 4
4.0
Overall Operating Budget Summary
4.1
Overall Summary of Operating Budget
4.2
Breakdown of Operating Budget
ATTACHMENT 4
4.1
2010 OVERALL OPERATING BUDGET SUMMARY
Division :
ITEM
DESCRIPTION
Reference
Acc. code
4.2.1
4.2.2
4.2.1/4.2.2
4.2.1/4.2.2
4.2.1/4.2.2
4.2.1/4.2.2
4.2.3
4.2.4
4.2.5
4.2.6
refer sheet
refer sheet
refer sheet
312
321
304
refer sheet
411
406
405
403
404
409
581
refer sheet
428
437
refer sheet
1.
2.
3.
4.
5.
6.
7.
7(a)
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
24.
Executive Salary
Junior Salary
Housing Rental Subsidy
Housing Interest Subsidy
Staff Leave Passage
Entertainment (Claim by eligible officers only)
Staff Training - External
Staff Training - Internal (To be prepared by HRMD)
Staff Medical
Staff Transport and Travelling
Staff Welfare (RM6.00 X 12 X No. of staff per Division)
Staff Overtime
Telephone, Fax and Postage
Printing and Stationeries
Machine Rental
Office Rental
Divisional Repair & Maintenance (Office equipment)
Recruitment expenses
Advertisement
Corporate Activities
Visitors' Transport/Accommodation
Insurance
Board Members' Transport and Travelling
4.2.7
4.2.8
4.2.9
4.2.10
4.2.11
4.2.12
4.2.13
4.2.14
4.2.15
4.2.16
4.2.17
4.2.18
4.2.19 (a)-(d)
26.
General Repair / Maintenance & Utilities
4.2.20
27.
Land Rent, Rates And Premium
4.2.21
28.
IT Corporate Budget
4.2.22
29.
Other Expenses (if any)
4.2.23
Vehicle Maintenance (For Chairman/GM/DGM/HRMS/Regional Offices)
GRAND TOTAL :
2010
2009
2009
VARIANCE budget
BUDGET
RM
APP.BUDGET
RM
ESTIMATES
RM
(10/09)
-
(%)
-
-
-
438
-
-
refer sheet
-
-
-
-
333
332
refer sheet
322
0.00
0.00
0.00
RM
0.00
ATTACHMENT 4
4.2 Breakdowns Of Operating Budget
ATTACHMENT 4
EXECUTIVE STAFF COST
4.2.1
Staff Name
Position
Acc code
MONTHLY TOTAL
SUB TOTAL (x 12 months)
# Refer guideline 5.1.
* Please include provision for new recruits.
Scale
Basic
Salary
302
Regional
Allowance
Civil
Service
Allowance
Housing
Allowance
Ent.
Allowance
(N48 above)
EPF
SOCSO
Pension
302
n/a
Others
(if any)
Total
Gross
Salary
Housing
Rental
Subsidy
Housing
Interest
Subsidy
312
Staff
Leave
Passage
321
Ent.
Claim
Provision
2008
Budget
2007
App.Budget
2007
Estimates
ATTACHMENT 4
JUNIOR STAFF COST
4.2.2
Staff Name
Position
Account code
MONTHLY TOTAL
SBU TOTAL (x 12 months)
GRAND TOTAL:
Scale
Basic
Salary
302
Regional
Allowance
Civil
Service
Allowance
Housing
Allowance
Ent.
Allowance
(N48 above)
EPF
SOCSO
Pension
302
n/a
Others
(if any)
Total
Gross
Salary
Housing
Rental
Subsidy
Housing
Interest
Subsidy
312
Staff
Leave
Passage
321
Ent.
Claim
Provision
2008
Budget
2007
App.Budget
2007
Estimates
ATTACHMENT 4
STAFF EXTERNAL TRAINING
(acc.code 333)
4.2.3
2008 BUDGET
Staff Name
TOTAL :
# Refer guideline
5.2.
Position
Type of Course
Venue
No. Of
Course
Air
Hotel
Sub.
Days
Fee
Ticket
Accom.
Allowance
-
-
-
Taxi
- -
2007
App.
Budget
Total
-
-
2007
Estimates
-
ATTACHMENT 4
STAFF INTERNAL TRAINING
acc code. 332
(To be prepared by HRMD)
4.2.4
Type
Course
TOTAL :
# Refer guideline
5.2.
No. Of
Participant
Targetted
Date
Course
Fee
Refreshment
Miscellaneous
2010
Budget
2009
App. Budget
2009
Estimates
ATTACHMENT 4
STAFF MEDICAL
4.2.5
2010 BUDGET
Staff Name
acc code
TOTAL :
#
Refer guideline 5.3.
General/
Specialist
Executive
Health
(Gyneocology)
Maternity
Treatment
Screening
Cost
314
319
320
Total
2009
App. Budget
2009
Estimates
ATTACHMENT 4
STAFF TRANSPORT & TRAVELLING
acc code.322
4.2.6 (a)
Staff Name
Position
TOTAL :
#
Refer guideline 5.4.
Purpose
Venue
No. Of
Days
Air
Ticket
2010 BUDGET
Hotel
Sub.
Accom.
Allowance
Taxi
Total
2007
App.Budget
2007
Estimates
ATTACHMENT 4
STAFF TRANSPORT & TRAVELLING
4.2.6 (b)
2010 BUDGET
STAFF NAME
POSITION
PURPOSE
MONTHLY
#
Refer guideline 5.4.
GRAND TOTAL:
YEARLY
2009
App.Budget
2009
Estimates
ATTACHMENT 4
STAFF OVERTIME
acc.code 304
4.2.7
Type of Staff
No of
Staff
Involved
2010 BUDGET
Monthly
TOTAL:
#
Refer guideline 5.6.
Yearly
2009
App.Budget
2009
Estimates
ATTACHMENT 4
TELEPHONE, FAX AND POSTAGE
4.2.8
ITEMS
2010 BUDGET
MONTHLY
YEARLY
2009
App.Budget
2009
Estimates
Telephone and fax (acc.code 414)
Postage (acc.code 402)
TOTAL
#
Refer guideline 5.7.
-
-
-
-
ATTACHMENT 4
PRINTING AND STATIONERIES
acc.code 411
4.2.9
ITEMS
2010 BUDGET
MONTHLY YEARLY
TOTAL:
#
Refer guideline 5.8.
2009
2009
App.Budget
Estimates
ATTACHMENT 4
MACHINE RENTAL
acc.code
406
4.2.10
2010 BUDGET
TYPE
MONTHLY
TOTAL:
# Refer
guideline 5.9.
YEARLY
2009
2009
App.Budget
Estimates
REMARKS
ATTACHMENT 4
OFFICE RENTAL
acc.code
405
4.2.11
2010 BUDGET
TYPE
MONTHLY
TOTAL:
#
Refer guideline 5.9.
YEARLY
2009
2009
App.Budget
Estimates
REMARKS
ATTACHMENT 4
DIVISIONAL REPAIR & MAINTENANCE
acc.code 403
4.2.12
2010 BUDGET
TYPE
MONTHLY
TOTAL:
# Refer guideline
5.10.
YEARLY
2009
2009
App. Budget
Estimates
ATTACHMENT 4
VEHICLE MAINTENANCE
acc.code 404
(For Chairman/General Manager/Deputy GM/HRMD & Regional Offices)
4.2.13
2010 BUDGET
Vehicle No.
Owner
User
TOTAL:
#
Refer guideline 5.11.
Fuel
Road
Cost
Tax
Insurance
Maintenance
Total Cost
2009
2009
App.Budget
Estimates
ATTACHMENT 4
RECRUITMENT EXPENSES
acc.code 409
(For HRMD only)
4.2.14
NO.
TOTAL:
#
Refer guideline 5.12.
DESCRIPTION
2010
2009
2009
BUDGET
App. Budget
Estimates
ATTACHMENT 4
CORPORATE ADVERTISEMENT
acc.code 581
(To be prepared by CRD only)
4.2.15
PURPOSE
TOTAL:
#
Refer guideline 5.13.
MEDIA
2010
2009
2009
BUDGET
App.Budget
Estimates
ATTACHMENT 4
CORPORATE ACTIVITIES
(To be prepared by CRD/HRMD - Staff Functions etc)
4.2.16
2010 BUDGET
TYPE
MONTHLY
TOTAL:
#
Refer guideline 5.14.
YEARLY
2009
2009
App. Budget
Estimates
REMARKS
ATTACHMENT 4
VISITORS' TRANSPORT/ACCOMODATION
acc.code
428
(To be prepared by CRD only)
4.2.17
NO. OF
DAYS
VISITORS
STAY
TOTAL:
#
Refer guideline 5.15.
TRANSPORT
ACCOMODATION
2009
TOTAL
JUSTIFICATION
2009
2009
App Budget
Estimates
ATTACHMENT 4
INSURANCE
acc.code 437
(To be prepared by HRMD only)
4.2.18
TYPE
SUM
EFFECTIVE
2010
2009
2009
INSURED
DATE
BUDGET
App.Budget
Estimates
TOTAL:
# Refer guideline 5.16.
REMARKS
ATTACHMENT 4
BOARD MEMBERS' TRANSPORT & TRAVELLING
acc.code 452
(To be prepared by Legal Division only)
4.2.19 (a)
Cost Per Trip
Name
Place of
Air
Residence
Ticket
Travel
Hotel
Allow
Total
No. of
2010
2009
2009
Trip P.Y
Total
App.Budget
Estimates
TOTAL
# Refer guideline 5.17.
* Travelling allowance = RM300 per trip
ATTACHMENT 4
BOARD MEMBERS' FEES
acc.code
451
(To be prepared by Legal Division only)
4.2.19 (b)
2010 BUDGET
MEMBERS
MONTHLY
TOTAL:
#
Refer guideline 5.18.
YEARLY
2009
2009
App.Budget
Estimates
REMARKS
ATTACHMENT 4
BOARD MEMBERS' MEETING EXPENSES
acc.code
453
(To be prepared by Legal Division only)
4.2.19 (c)
2010 BUDGET
MEMBERS
MONTHLY
YEARLY
2009
2009
App.Budget
Estimates
TOTAL:
GRAND TOTAL
(a+b+c)
(to include pre board and post board meeting expenses, transport & travelling, refreshments etc)
REMARKS
ATTACHMENT 4
BOARD MEMBERS' BENEFITS
acc.code
454
(To be prepared by HRMD only)
4.2.19 (d)
2010 BUDGET
MEMBERS
MONTHLY
TOTAL:
#
Refer guideline 5.18.
YEARLY
2009
2009
App.Budget
Estimates
REMARKS
ATTACHMENT 4
GENERAL REPAIR & MAINTENANCE
(To be prepared by HRMD )
4.2.20
2010 BUDGET
TYPE
MONTHLY
TOTAL:
YEARLY
2009
2009
App.Budget
Estimates
ATTACHMENT 4
LAND RENT, RATES AND PREMIUM
(acc.code 438)
(To be prepared by Land Office)
4.2.21
2010 BUDGET
DESCRIPTION
TOTAL:
#
Refer guideline 5.19.
MONTHLY
YEARLY
2009
2009
App. Budget
Estimates
ATTACHMENT 4
IT CORPORATE BUDGET
(To be prepared by ICT Divison only)
4.2.22
DESCRIPTION
2010 BUDGET
MONTHLY YEARLY
TOTAL:
*
Acc.code
467
588
589
590
Inclusive of IT Maintenance/Services for hardware and software.
Description
Internet infrastructure, servers hosting & subsription fees
IT Services & maintenance
Computer accessories
New financial system
2009
App.Budget
2009
Estimates
ATTACHMENT 4
OTHER EXPENSES
(If Any)
4.2.23
ACC
DESCRIPTION
CODE
TOTAL
#
Refer guideline 5.20.
2010
2009
2009
BUDGET
App.Budget
Estimates
TOTAL
TOTAL
TOTAL
-
-
-
ATTACHMENT 4
5.0
2010 CAPITAL BUDGET SUMMARY
ATTACHMENT 4
5.1 Existing Inventory List
No.
Item Description
Total
Specifications
Unit
Purchase Price
Unit Cost
Total Cost
Year of
Purchase
Remarks if any
eg. obsolete/good condition etc
ATTACHMENT 4
5.2 Additional Capital Expenditure Requirements (2010)
No.
Item Description
Total
Specifications
Unit
Purchase Price
Unit Cost
Total Cost
Month of
Purchase
Justifications
ATTACHMENT 4
STAFF INFORMATION
SCALE
TOTAL
BUMI
NON BUMI
A
B
C
D
TOTAL
Prepared By:
:
(SIGNATURE)
ATTACHMENT 4
(NAME)
(DESIGNATION)
I certify that I have examined the budget together with (the person prepare the budget) on (date)and I am satisfied.
Approved For Submission:
:
(SIGNATURE)
(DIRECTOR)
Division
Reviewed and Approved By:
(i)
Rakayah Hamdan
Director, CFD
(ii)
Marilyn N. Biyor
Acting Director, HRM
Signature