NO.ML/WK/3698
KANDLA PORT TRUST
MECHANICAL ENGINEERING
DEPARTMENT
OFFICE OF SUPERINTENDING ENGINEER (MECH.)
PORT & CUSTOMS BUILDING, IST FLOOR,
NEW KANDLA (KUTCH), GUJARAT
PIN CODE NO. – 370 210
INVITATION OF APPLICATIONS FOR
REGISTRATION OF VENDORS
AS APPROVED SUPPLIERS
0
KANDLA PORT TRUST
REGISTRATION OF FIRMS AS APPROVED SUPPLIERS
GENERAL TERMS AND CONDITIONS
1)
Application submitted by the firm(s) in the prescribed
"Application Form" for each group only will be accepted.
2)
A non-refundable registration fee of Rs. 2000/- (Rupees Two
Thousand only), to be deposited by the firm (s) along with
application in the form of Demand Draft drawn in favor of
Kandla Port Trust on any nationalized bank / schedule bank and
payable at Kandla.
3)
Applications received without registration fee and without proof
of similar supply will not be considered for further processing.
4)
Firms registered with National small Industries Corporation and
small scale Industries Units, registered with the directorate of
Industries, Govt. Of Gujarat will be exempted from the payment
of registration fee on production of current registration certificate
form the competent authority.
5)
All pages of "Application Form" shall be signed and Sealed by
the authorized representative of the firm.
6)
KPT reserves the right to reject or accept any application.
7)
Suppliers will be registered against the specific group code for
which it has applied and qualified to facilitate sending enquires
only those suppliers registered in a particular group code for
which the procurement is intended to be made.
8)
Preference will be given to those firms who are on the approved
list of other Major Port Trusts or any Govt. Deptt and Public
sector Undertakings or ISO Certificate holders or dealers
authorized by manufactures.
9)
Intimation with regard to registration of the firm as "Approved
Suppliers" or otherwise will be communicated to each firm.
10)
The registration as "Approved Supplier" will be kept valid for a
period of 03 years. However, it will be reviewed, once in a year,
firms which may have gone out of business or whose
performance has been found to be unsatisfactory will be
eliminated
11)
Prescribed "Application form" may be obtained from KPT
Website also.
1
12)
In case of Accredited Agents and Authorized Dealers / Stockiest,
satisfactory valid evidence from their Principal / Manufactures
shall be submitted along with the completed application from.
13)
If KPT register any firm as approved supplier he has to supply
the material at KPT Main Stores, Kandla, and he has to accept the
KPT payment terms i.e. payment shall be made by R.T.G.S within
30 days from the date of supply of the material in good condition.
14)
Firms / Manufactures / Authorized dealers are requested to
submit their e-mail address, in order to start e-procurement in
future.
15)
The firm/firms stationed out of India is /are exempted from
vendor registration.
16)
Any change in address, phone number, Fax no. shall be informed
to KPT immediately, so as to have proper communication with
these Firms / Manufacturers.
17)
Applications once submitted shall not be allowed to withdraw or
to make any change / changes.
18)
The existing vendor who are registered with SSO for supply of
various items are also required to register themselves as per this
new format of application.
19)
The existing vendors will only be permitted till 31/12/10.
Thereafter they will be discontinued, if they do not register
themselves as per new format along with fees.
20)
Initially the last date of submission of application for vendor
registration will be 31/10/2010, which will be applicable for three
years w.e.f 1/1/2011.
21)
Accept the validity of offer and delivery period of 30 days.
22)
No registration fee for Govt. PSU’s & Authorized Dealers &
O.E.M who have supplied the equipment to K.P.T.
23)
In case the liquidated damage against the supply of material has
been imposed on vendor for three consecutive periods then firm
will be debarred by six month from the last date of delivery
period, of third supply order.
24)
If firm fails to submit their offer for 03 three consecutive times,
then vendor will be debarred for six months.
2
SPECIAL CONDITIONS OF PURCHASE
1)
The Purchase order No. and date should be quoted on all the
packages & communication and each package must contain packing
note.
2)
R/R or L/R and the bill in triplicate (duty incorporating pre-receipted,
stamped acknowledged should be sent to the Senior Stores Officer,
directly)
3)
The stores covered by purchase order are subject to inspection on
receipt and right to reject any or all Stores which are found not
according to the specification or otherwise found unsuitable is
reserved.
4)
The materials should be packed adequately and suitably to avoid
loss/damage during transit and to withstand the hazards of
transportation. The material shall be invariably booked by
Railway/Transport risk under clear R.R/L.R
5)
Railway Receipt should be obtained for the contents clearly and
R/Rs should not be accepted on “SAID TO CONTAIN” basis.
6)
Relevant Vouchers should be produced along with the bill for all the
extra charge claimed.
7)
Payment will be made only for goods which are received in
acceptable condition.
8)
No other charge except those allowed in this purchase order should
be included in the bills to avoid delay in payment.
9)
In the event of refusal to supply goods ordered and in case of failure
to supply the same within 30 days of the stipulated last date of
supply notwithstanding the liability of the supplier for imposition
of penalty the Stores ordered and not supplied will be purchased at
their risk and the excess price if any, which the Kandla Port Trust
might have to pay, recovered from the supplier.
10)
Delivery indicated in the schedule is the essence of the contract.
11)
Goods must be supplied within the stipulated delivery period to
avoid any penalty. For late delivery, prior approval of for extension
of delivery date should be obtained otherwise goods are likely to be
rejected and returned at the suppliers risk and cost. L.D. will be
levied at the rate of ½% value of item per week subjected to
maximum of 5% of the total value of order.
12)
The bill for supply should be submitted in triplicate with supporting
vouchers with a stamped receipt for the amount billed alongwith the
dispatch documents.
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13)
Bills prepared and signed with black pencil are not accepted for
payment.
14)
Your claim for S.T., asking in your tender should be supported with
a certificate.
15)
The purchaser will not pay separately for the transit insurance
charges and the supplier is therefore responsible for the safe arrival
of the Stores Upto the destination station.
16)
In case of failure to supply the Stores in terms of the purchase order
by the due date or such mutually agreed extended date and if the
material is not as per specifications mentioned in supply order the
Senior Stores Officer, reserved the right to cancel the
full/outstanding quantities against the order and repurchase the
Stores at the risk and expenses of the defaulting supplier.
17)
All communications are to be addressed by designation and NOT by
name.
18)
Where payment through Bank has been agreed to, advance
intimation should be sent by the supplier to this office with copy of
Invoice/Bill and with details of RR-GC note, supply order number
etc. immediately after dispatch of the material so that prompt action
can be taken at this end for arranging payment to Bank. For retiring
of document. Minimum 10 days period from date of intimation from
Bank to be given. In no case KPT will pay overdue interest within
the period.
19)
Dispute: Any dispute relating to the supply order shall be subjected
to the jurisdiction of the court at Gandhidham only.
20)
TEST: The test charges incurred would be recovered in the event of
unsatisfactory test result and rejection of supplier.
21)
PART SUPPLIES: In case of part supplies, payment to the extent of
90% will be made for the suppliers and balance 10% after completion
of the supply order in full provided the extension is obtained before
the expiry of the delivery period as stated above.
22)
DAMAGE / SHORTAGE: Damage /Shortages, if any noticed by the
consignee will be reported to the supplier within a reasonable
period. The supplier shall be bound to arrange prompt replacement
/rectification etc. on receipt of such intimation. The rejected material
will be returned to the firm on freight to pay basis and receipt of
replacement only. The expenses towards packing and forwarding
will be on the account of supplier.
23)
Suppliers Sales Tax registration number should be indicated in the
invoice clearly.
4
TO BE FILLED BY APPLICANT / ORGANISATION
1
NAME FO THE ORGANISATION :
ADDRESS
:
DATE OF COMMENCEMENT :
TELEPHONE NOS.
:
2
FAX NOS
:
WEBSITE
:
(ENCLOSED PROOF OF COMMENCEMENT AND LOCATION OF COMPANY)
TWO CONTACT PERSONS
:
1) NAME :
DESIGNATION:
E-MAIL:
TEL. NO.:
MOBILE NO.
3
4
5
6
7
8
9
2) NAME :
DESIGNATION:
E-MAIL:
TEL. NO.:
MOBILE NO.
TYPE OF ORGANISTION
GOVT. UNDERTAKING
PROPRIETORY
PARTNERSHIP
PRIVATE LIMITED
PUBLIC LIMITED
TRADER
AUTHORIZED DEALER
(NOTE : PLEASE TICK WHICHEVER IS APPLICABLE AND ENCLOSE
DOCUMENTARY EVIDANCE)
GROUP CODE APPLIED FOR :
DESCRIPTION OF GROUP CODE:
(NOTE : PLEASE SELECT ANY GROUP CODE FROM THE LIST)
REGISTRATION NOS:
i)
NSIC OR SSI:
ii)
VALUE ADDED TAX (VAT – TIN):
iii)
CENTRAL SALES TAX (CST – TIN) :
iv)
INCOME TAX PAN NO.:
(LATEST CERTIFICATES TO BE ENCLOSED)
ANNUAL FINANCIAL TURNOVER FOR LAST THREE YEARS :
1) FINANCIAL YEAR _______________ TURNOVER IN
Rs._________________
2) FINANCIAL YEAR________________TURNOVER IN
Rs._________________
3) FINANCIAL YEAR________________TURNOVER IN
Rs._________________
(NOTE: ENCLOSE COPIES OF SAPERATE AUDITED BALANCE SHEETS
WITH PROFIT AND LOSS STATEMENTS)
IS THE FIRM ISO CERTIFIED IF YES GIVE THE DETAILS (COPY TO BE
ENCLOSED)
CERTIFYING AUTHORITY :
VALIDITY
ACCEPTANCE OF E – PROCUREMENT
IF YES, INDICATE THE E – MAIL ADDRESS
YES
NO
COPIES OF HIGHEST VALUE PURCHASE ORDERS EXECUTED DURING
LAST THREE YEARS SHOWING VALUE OF THE PURCHASE ORDERS FOR
THE GOVERNMENT / SEMI – GOVERNMENT / PRIVATE SECTOR FOR
SUPPLY OF SIMILAR ITEMS.
5
10 PROOF OF SATISFACTORY EXECUTION OF PURCHASE ORDERS FOR
11
12
13
SUPPLY OF SIMILAR ITEMS DURING LAST THREE YEARS.(FOR
WHICH APPLIED FOR VENDER REGISTRATION)
COPY OF THE PERFORMANCE CERTIFICATES FOR PURCHASE ORDERS
EXECUTED FOR THE GOVERNMENT / SEMI-GOVERNEMNT/ PRIVATE
SECTION FOR SUPPLY OF SIMIALR ITEMS DURING LAST THREE
YEARS.
GOVT. DEPARTMENT / PUBLIC SECTOR UNDERTAKING / MAJOR
POERT TRUST WITH WHOM THE FIRM IS REGISTERED AS APPROVED
SUPPLIER (COPY OF REGISTRATION TO BE ENCLOSED):
TECHNICAL LITRATURE AND PUBLICATION OF PRODUCT SUPPLIED
(COPIES TO BE ATTACHED)
DECLARATION
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I/WE DECLARE THAT THE INFORMATION FURNISHED
ABOVE IS TRUE TO THE BEST OF MY / OUR KNOWLEDGE I/ WE
UNDERTAKE TO INFORM KPT AT THE EARLIEST ANY CHANGE IN
THE DETAILS MENTIONED ABOVE.
I / WE HEREBY AGREE TO ABIDE BY THE CONDITIONS
PRESCRIBED IN THE ENCLOSED STATEMENT.
I / WE HEREBY DECLARED THAT MY / OUR FIRMS IS NOT
DEBARRED / DELISTED BY ANY GOVT/PSU'S/ ANY PORT.
THANKING YOU,
YOURS FAITHFULLY,
SEAL OF COMPANY
Signature with Date,
Name and Designation of the
Authorised Representative for the
firm
NOTE : ADDITIONAL INFORMATION MAY BE ATTACHED BY
ADDITIONAL SHEETS
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1.
FOR OFFICE USE ONLY
NAME OF THE ORGANISATION :
DETAILS OF REGISTRATIN FEES
2.
SUBMITTED
NOT SUBMITTED
N.S.I. NO.:
S.S.I. NO.:
NAME FO THE BANK :
AMOUNT IN RUPEES :DEMAND DRAFT NO :
DETAILS OF SCRUTINY
3.
SCRUTINISED / INSPECTED
SIGN :
NAME:
DESIGANTION :
4.
TOTAL MARKS OBTAINED
APPROVED / REJECTED
GROUP CODE / PART THEREOFF :
APPROVED CLASS :
SUPPLIER CODE :
5.
CHECKED BY:
CHECKED BY :
SIGN :
SIGN.:
NAME.:
NAME.:
DESIGN.: APO
DISGN .: DY M M
7
Sr. No. DOCUMENTS REQUIRED
1
2
3.
4.
5.
6.
7.
8
9.
10.
11.
12.
ANNEXURE
NO.
SSI/NSIC/BIS/DGS&D/DD Rs. 2000/- (Registration Copies)
Copies of Registration with other Organization
(Port/Govt/Pvt)
Proof of date of commencement & Location of Company
Proof of Category (Manufactured / Authorized Dealer /
Trader) Relevant certificate to be submitted.
Copies of separate audited balance sheets with profit and
loss statement showing turnover for last three years
Copy of PAN Card
Copy of certificate of latest VAT-TIN and CST – TIN Nos.
with effect from 01/04/2006
Copies of purchase orders executed for supply of similar
items during last three years for Govt. / Semi Govt/Port /
Private Organization Showing value of Purchase orders.
Average Value
A) More than 10 lakhs
B) More than 6 lakhs to 10 lakhs
C) More than 2 lakhs to 6 lakhs
D) Upto Rs. 2 lakhs
Note : This will decide the applicable class
Copy of ISO Certificate
Copies of Performance certificate for executed purchase
orders during last three years
Proof of Facilities for inspection and quality control,
Details of Machinery and other equipments and list of
dealers / marketing agents (Only for manufactures).
Certificate of Authorized Dealership and Authorized
service facility. (Only for authorized dealers)
Note:
1. These documentary proofs are mandatory for evolution purpose.
2. Please mention the annexure No. in the column given above against
each document.
8
KANDLA PORT TRUST
ASSESSMENT FORM FOR REGISTRATION OF SUPPLIERS WITH KPT
MANUFACTURERS
NAME OF THE FIRM
:………………………………………………
GROUP CODE APPLIED FOR
: A, B, C, D.
1.
REGISTRATION OF THE FIRM
a)
SSI/ BIS
b)
NSIC
c)
DGS&D
2.
REGISTRATION WITH OTHER ORGANIZATIONS
MAX. MARKS
(10)
(02)
(04)
(04)
(10)
a)
b)
c)
3.
ANY MAJOR PORT
ANY GOVT ORGANIZATION
ANY PRIVATE COMPANY
(04)
LOCATION FO THE FIRM
a)
GUJRAT STATE
B)
OUTSIDE GUJRAT
(04)
(02)
(05)
(05)
(03)
4. AVERAGE ANNUAL FINANCIAL TURNOVER FOR THE LAST THREE YEARS
a)
b)
c)
d)
CLASS-I
CLASS-II
CLASS-III
CLASS-IV
MINIMUM 25 LAKHS
MINIMUM 10 LAKHS
MINIMUM 6 LAKHS
MINIMUM 2 LAKHS
(10)
(10)
(08)
(06)
(04)
5.
COMMENCEMENT OF COMPANY
a)
MORE THAN 20 YEARS
b)
10TO 20 YEARS
c)
3 TO 10 YEARS
d)
LESS THAN 3 YEARS
(10)
(10)
(08)
(06)
(04)
6.
AVERAGE VALUE FO THE ORDERS SATISFACTORILY EXECUTED
(10)
DURING LAST 3 YEARS
a)
b)
(08)
c)
(06)
d)
7.
CLASS-I/A
CLASS-II/A
MORE THAN RS. 10 LAKHS
MORE THAN RS. 6 LAKHS UPTO RS.10 LAKHS
CLASS-III/C
MORE THAN RS. 6 LAKHS UPTO RS. 10 LAKHS
CLASS-IV/D
UPTO RS. 2 LAKHS
(10)
(04)
ACCEPTANCE E-PROCUREMENT
(05)
a)
b)
(05)
00
YES
NO
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8.
9.
ISO CERTIFIED COMPANY
(05)
a)
b)
(05)
00
DETAILS FO THE ORDERS EXECUTED DURING LAST 3 YEARS
a)
b)
c)
10.
FOR GOVERNMENT
FOR SEMI GOVERNMENT / PORT
FOR PRIVATE
(10)
(08)
(06)
PERFORMANCE CERTIFICATES DURING LAST 3 YEARS
a)
b)
c)
11.
YES
NO
3 CERTIFICATES
2 CERTIFICATES
1 CERTIFICATES
(10)
(08)
(06)
FACILITIES FOR INSPECTION & QUALITY CONTROL
(05)
a)
b)
c)
WITHIN THE FIRM
IN OTHER FIRM
NO FACILITY
(05)
(03)
00
12.
10 MARKS ARE RESERVED FOR GENERAL ASSESSMENT BY THE
COMMITTEE
(Criteria for this are submission of application with relevant & required data,
Factory
visit / works, etc.)
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IF A SUPPLIER GETS MINIMUM 60 MARKS, HE WILL BE QUALIFIED FOR
REGISTRATION.
REPRESENTATIVE FROM
STORES SECTION
10
KANDLA PORT TRUST
INVITATION APPLICATION FOR REGISTRATION OF VENDORS.
The application form duly filled and complete in all respects along
with registration charges of Rs. 2000/- (Non refundable) payable in the form
of Demand Draft or Pay order drawn in favour of FA & CAO, Kandla Port
Trust and Permanent Earnest Money Deposit of Rs. 5000/- (Refundable)
payable in cash or in the form of Demand Draft or Pay order drawn in
favour of FA & CAO, Kandla Port Trust and Payable to Kandla port trust,
Post Box No. 50, Administrative office Building, Gandhidham (Kutch) – 370
201. The top of the envelope should be superscribed as “Registration of
Vendor".
List of Group Codes
Sr.
No.
1
2
3
4
5
6
7
8
9
10
11
Group
Code
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Description of Items
Adhesive & Compounds
Air Filter , Diesel Filter , Lub Oil Filter
Air Conditioner & its spares
Aid to Navigation (Misc)
Elevation Ladder etc.
Bearing, Bearing Housing & Sleeves
Batteries / S.M.F Batteries
Battery terminal / Lugs/ Distilled Water / Acid etc.
Brake Shoes / Brake Liners
Buoys (Mooring / Channels Marking)
Building & Road Maintenance Items (Sanitary, HDPE Tank, LDPE
Sheet, Bitumen etc.)
Coupling and Chain Link
Chemicals
Cloths ( Uniform / Napkins etc)
Cotton Waste / Cotton Rags
Computer ( Personal ) & its spares
Computer Stationery
Cables (Domestic) and its accessories
Cables (L.T/H.T)
Cable tray
Chains (all types )
Cummins Engine Spares Cummins
Cable Jointing Kits , Lugs, Glands etc
Carbon Brushes and Brush Holders
Cement (Misc.)
Construction Items (Civil) Tor Steel, Structural Steel, C.S Plates
Concrete , Sand etc.
Diesel Generator Sets & its spares
11
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
Drill Machines
Electrical Hardware
Engines & Spares ( Specify Make)
Electrical Items (Misc)
Earth Moving Equipment and its spares
Equipments (Fork Lift / Tractors / Front End Loader etc)
Electrical and Electronic Components
ELL/Mobile Harbour Cranes
Fluid Coupling and its spares
Ferrous and Non Ferrous Metals
Fasteners
Fire Fighting Equip & Accessories
FRP sheets
Furniture (Steel /Plastic / Mould)
Fabricated Items (MS/ CAST STEEL)
Fans (Ceiling / Exhaust / Pedestal / Vent)
Gear / Gear Fabricated
Gases (Oxy/ Acetylene )
Glasses & Glassware
Generators
HRC Fuses
Hydraulic fittings / Hydraulic Hoses
Hydraulic Equip. / Cylinder etc.
Hydraulic Spares (Rexroth)
Hardware
Instrument – Electrical (Measuring , Testing , Calibration)
55
56
57
58
59
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
Instrument -Mechanical(Measuring , Testing , Calibration)
Insulating Material (Misc.)
Jacks & Lifting Devices
Kirloskar Oil Engines Spares
Lamps (Incandescent/Fluorescent/Sodium Vapor/ Mercury ),related
Accessories & fittings
Lubricants
Laboratory Items ( Civil)
Laboratory Items ( Medical)
Motor & its spares (Specify Make)
Monsoon wear items
Miscellaneous Consumables items
Office stationery
Oil Seals & O Rings
Oil Coolers / Radiators
Paper Shredder
Piper & Pipe Fittings (G.I / ERW/ M.S)
Packing Material / Packing Ring Gears
Printed Books & Formats
Pneumatic Fittings
Pump and Pump Spares
Paints (Industrial / Glossy ), Varnish & Thinners
Relays (Electronic / Electro Magnetic)
Ropes (Manila & Coir) Poly – Propylene
12
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
93
94
95
96
97
98
99
100
101
102
103
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
93
94
95
96
97
98
99
100
101
102
103
104
105
106
104
105
106
Rubber Product / F.R.P Items
Resistance Banks
Spares for Automobiles
Safety Shoes
Steel (All Types )
Switch Gear (H.T)
Switch Gear (L.T)
Survey Items, Instrument , Drawing and Design Items
Computer Software
Selector Switch
Stainless Steel
Tyres, Tubes & Flaps
Tarpaulins
Tools (Mechanical)
Tools (Electrical)
Telephone and Its Spares
Transformers / Oil Sensors
Transformer Oil
V- Belts
Valve & Valve Spares
VHF Sets / Walkie Talkie
Welding Machines
Welding / Brazing Rods & Welding / Cutting Accessories
Wire Ropes ( Galvanized / Un-galvanized / Steel)
Wood Materials (Plank / Sleeper)
Wire Rope Pulleys & Clamps
Workshop Machinery (Lathe, Drill, Shaper, Milling, Grinder,
Slotting, Press etc.)
G. I Gratings
Grease Guns / Lubricating Pump & Spares
Xerox / Fax M/c
NOTE :- VENDOR REGISTRATION WILL BE REVIEWED DURING
JANUARY MONTH OF CALENDER YEAR.
The Superintending Engineer (M),
Kandla Port Trust,
PORT & CUSTOMS BUILDING,
NEW KANDLA (KUTCH)
GUJARAT , PIN – 370 210
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