OFFICIAL PROCEEDINGS
OF THE
ALPENA COUNTY ROAD COMMISSION
October 18, 2011
The Board of County Road Commissioners of the County of Alpena
met in regular session on the above date and the meeting was
called to order by the Vice-Chairman, W. Neil MacArthur, at 3:00
p.m.
ROLL CALL
Present:
Absent:
Commissioners MacArthur and Spragg.
None.
Staff present: Larry Orcutt, Managing Director; Julia Patterson,
Finance Director; Curt Gonyea, Superintendent; James Mazrum,
Road Commission Attorney, and Susan Crowell, Board Secretary.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
AGENDA
Moved by Spragg, seconded by MacArthur, to adopt the agenda as
presented. Motion carried unanimously.
MINUTES
Moved by Spragg, seconded by MacArthur, to approve the minutes
of the regular meeting of September 20, 2011.
Motion carried
unanimously.
COMMUNICATIONS
A.
Greenwood Street Property Owners, letter dated October 5,
2011, regarding improvements to Birch Street right-of-way.
B.
Announcement of the next regular meeting of the Straits
Area Council being held Tuesday, November 1, 2011, in
Mackinaw City.
Moved by Spragg, seconded by MacArthur, that the above
communications become a part of the minutes.
Motion carried
unanimously.
CITIZENS APPEARING BEFORE THE BOARD
Approximately 18 citizens interested in the recent improvements
made to the Birch Street right-of-way to access Long Lake were
in attendance.
Robert Adrian, 227 Dawson Street, addressed the Board seeking
relief for several issues following the recent clearing
activities within the Birch Street right-of-way:
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Page 2
October 18, 2011
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The adjoining property owners would like the shoreline to
be restored to provide erosion protection for their
properties.
There is concern that additional drifting of snow will
occur now that the right-of-way has been opened.
He
requested trees be planted to provide privacy for the
adjoining property owners and to alleviate drifting.
He requested a sign be erected indicating prohibited
activities within the right-of-way.
Mr. Adrian commented that he
approximately 40 property owners.
was
speaking
on
behalf
of
Audrey Compeau, 8445 Gutchess Road, remarked that she has owned
property in the area for 51 years and drifting has occurred in
the area for many years prior to the clearing of the road rightof-way. She also noted that the development of the right-of-way
should increase the adjoining property values as a result of the
improvements made to the property.
Susan Lubitz, 178 Savage Drive, Mio, Michigan, noted that the
Birch Street right-of-way is to be for ingress and egress to the
lake only and that the property is not to be a used as a
roadside park.
She also expressed concerns whether or not the
improvements
were
completed
in
accordance
with
Wetlands
Protection Act 303.
David LaBarge, 424 Saginaw Street, informed the Board that his
son volunteered to assist in the improvements to the right-ofway.
Cheryl Adrian, 227 Dawson Street, stated that the property had
been cleared with few trees remaining.
She asked that the
right-of-way be restored.
Kent Rhude, 8230 Greenwood Street, indicated that he and several
other area property owners would donate the materials, such as
trees, to create a buffer zone and shore protection.
Lorie Pahlkotter, 8495 Northland Street, responded that the
volunteers involved in the clearing performed their activities
in accordance with the permits that were issued.
She also
commented that she was pleased with the results of the
improvements.
Debra LaBarge, 8085 Gutchess Road, commented that she has
witnessed the public trespassing over private property to access
Long Lake and that the development of the Birch Street right-ofway should alleviate the trespassing that occurs.
Robert Adrian, 227 Dawson Street, expressed concern with erosion
causing potential damage to his property. He also reiterated the
need for a sign indicating activities that will be permitted at
the site and that the site is not a park or picnic area.
He
requested that the Road Commission address the three issues of
shoreline protection, snow drifting and signing.
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Page 3
October 18, 2011
Susan Lubitz, 178 Savage Drive, Mio, Michigan, expressed her
concern that area property values would be lowered as a result
of the development of the right-of-way.
Vice-Chairman MacArthur thanked the residents for their comments
and attendance at the meeting.
MANAGING DIRECTOR REPORT
Managing Director Larry Orcutt presented a brief update on the
following:
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Two Road Commission crew training sessions have been
scheduled for Wednesday, October 26.
The first session
will be a presentation by the Road Commission’s liability
insurance pool addressing several different safety-related
issues.
Immediately following the safety training, a
Michigan Department of Transportation representative will
conduct the annual winter maintenance training session.
Mr. Orcutt recently attended a CRAM Public Relations
Workshop which highlighted a preliminary view of the County
Road Commission Dashboard containing data compiled by
members of the Asset Management Council and CRAM’s
Transparency Committee.
The presentation included data on
pavement conditions, safety, and financial information.
Preparing an agreement with a local area business owner to
improve a 200-300 foot portion of a Local road from gravel
surface to pavement.
The improvement will be funded 100%
by the business owner.
Long Rapids Road, from Cathro to Woodview, hot-in-place
recycling work is completed.
The hot-mix overlay is
expected to be completed next week, weather permitting.
COUNTY ROAD REPORT
Moved by Spragg, seconded by MacArthur, to receive and file the
County Road Report for the period September 12, 2011, through
October 9, 2011. Motion carried unanimously.
FINANCIAL AND BUDGET STATUS REPORTS
Moved by Spragg, seconded by MacArthur, to accept the Cash/Cash
Equivalents Financial Report for the month ended September 30,
2011, and the Budget Status Report for the period through
September 30, 2011, as presented. Motion carried unanimously.
Official Proceedings
Page 4
October 18, 2011
RAYBURN PIT TIMBER SALE
The following bids were received October
Rayburn Pit Center Block Timber Sale:
Hincka Logging, LLC . . . .
E. H. Tulgestka & Sons . .
T. I. Forest Products . . .
Eller Forest Products . . .
Great Lakes Tree Harvesting
R & R Forest . . . . . . .
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2011,
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for
the
$64,500.00
$56,550.55
$51,343.00
$41,447.50
$38,980.00
$38,705.05
Moved by Spragg, seconded by MacArthur, to award the timber sale
bid to the high bidder, Hincka Logging, LLC, in the amount of
$64,500.00. Motion carried unanimously.
QUOTATION
DURA PATCHER EMULSION STORAGE TANK REPAIR
Moved by Spragg, seconded by MacArthur, to accept the quotation
submitted by Heights Machinery in the amount of $5,762.00 to
repair the emulsion storage tank for the Road Commission Dura
Patcher. Motion carried by a unanimous roll call vote.
Yeas:
Commissioners Spragg and MacArthur.
Nays:
None.
QUOTATION
SIGN INVENTORY
Four quotations were submitted for
traffic control and street name signs.
Lyle Signs . .
Dornbos Signs
Newman Traffic
Hall Signs . .
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Signs
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providing
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miscellaneous
$4,989.85
$5,350.05
$5,573.17
$6,677.03
Moved by Spragg, seconded by MacArthur, to receive all
quotations and authorize the Managing Director to select and
order the items from the vendors as would be in the best
interest of the Road Commission. Motion carried by a unanimous
roll call vote.
Yeas:
Commissioners Spragg and MacArthur.
Nays:
None.
SEPTEMBER 2011 BILLS
Moved by Spragg, seconded by MacArthur, to approve the September
2011 bills in the amount of $438,699.41.
Motion carried by a
unanimous roll call vote.
Yeas:
Commissioners Spragg and MacArthur.
Nays:
None.
Official Proceedings
Page 5
October 18, 2011
PURCHASES
Moved by Spragg, seconded by MacArthur, to approve the following
purchases:
Item
PO/Inv.
1
Date
08/09/11
Description
Amount
Abend Brothers Collision, repairs to
Pickup No. 5.
$ 1,882.46
2 47415765 10/13/11
Bentley, MicroStation Select
Subscription.
$
3
51591
10/15/11
Cogitate, Inc., quarterly software
Support.
$ 1,481.38
4
585
09/30/11
Cordes Excavating Inc., 6,925.86
tons 23A @ $6.95/ton.
$48,134.72
5
18582
09/26/11
Everett Goodrich Trucking, 210 tons
HMA 13A for Leer Road @ M-65 @ $59.50
per ton.
$13,695.00
6
PO21609 09/30/11
7
680836 10/05/11
8
1023858 09/28/11
9 400109656 09/30/11
820.00
Jensen Bridge & Supply, (2) 42” Dia.
$ 2,273.30
CSP X 30’ and (1) 42” Dia. Band 12” wide.
Michigan CAT, service call to inspect
transmission following bad oil sample
results.
$
518.06
Northern Energy, Inc., 190 gals.
15W40 @ $6.19/gal. and 137 gals.
AW46 @ $5.99/gal.
$ 1,996.73
Weller Truck Parts, steering gear for
Truck No. 79.
$
Total Purchases:
$71,459.03
657.38
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Motion carried by a unanimous roll call vote.
Yeas:
Commissioners Spragg and MacArthur.
Nays:
None.
CONTRACT PAYMENTS
Moved by Spragg, seconded by MacArthur, to approve the following
contract payments:
Item
1
PO/Inv.
Date
CC338919 10/05/11
Description
Amount
Michigan Department of Transportation,
adjusted 2010 capital equipment advance.
$ 7,290.00
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Total Contract Payments:
$ 7,290.00
Motion carried by a unanimous roll call vote.
Yeas:
Commissioners Spragg and MacArthur.
Nays:
None.
Official Proceedings
Page 6
October 18, 2011
AGREEMENT FOR PROFESSIONAL SERVICES
Moved by Spragg, seconded by MacArthur, to authorize the
Managing Director to enter into an agreement with R. S. Scott
Associates, Inc., to provide professional engineering services
for the construction of a new salt storage building.
Motion
carried by a unanimous roll call vote.
Yeas:
Commissioners Spragg and MacArthur.
Nays:
None.
ADJOURNMENT
There being no further business to come before the Board, the
Vice-Chairman declared the meeting adjourned at 3:55 p.m.
_____________________________
W. Neil MacArthur,
Vice-Chairman
______________________________
Susan D. Crowell,
Board Secretary