THE CREDIT INSTITUTE OF CANADA - _______________ CHAPTER
Position Description for Chapter President
Role of President
The focus of the President is to provide progressive leadership to the Chapter and the Board of
Directors (“the Board”). The President is responsible for the integrity of the Board’s processes and
activities, and for the effectiveness of the Board meetings. He/she collaborates with the Board to
maintain the vitality and effectiveness of the Chapter pursuant to the Articles of Incorporation of The
Credit Institute of Canada (“CIC”) and the Chapter By-laws. The President is a senior officer; the
spokesperson and ambassador of and for the Chapter; is knowledgeable about and committed to the
role of the Chapter and the purpose of CIC in serving others in the credit profession. He/she
recognizes the importance of and accepts all the responsibilities that go with this position.
Election and Term of Office
Immediately following the Annual General Meeting (“AGM”), the incoming Board elects a President
from its ranks as an officer of the Chapter. The President should be prepared to serve two
consecutive one-year terms to insure continuity.
Vacancy
In the event the President is not able to continue his/her role in this position, the Vice President, or if
more than one, each in successive order of rank shall automatically assume the role of the President
until the incumbent can resume the responsibilities in this position or until the next AGM, whichever
comes first.
Accountability
The President shall be accountable to the Board and the membership for his/her performance of
the governance and management of the affairs of the Chapter. The President is an ex officio
member of each committee only where permitted. He/she shall be one of a minimum of three
authorized signing authorities for the Chapter. If the Chapter does not permit the Treasurer to be
a signing authority, then the Vice President must become the second signing authority. In any
event, the National Director representing the Chapter must be a signing authority for the Chapter
in compliance with the National Board resolution approved at its Board meeting on June 16, 2009.
Resources
Since the Chapter is a “not-for-profit” entity, it conducts its affairs with a Board of volunteers without
any remuneration. The Board is both a policy-making body and a working body.
Meetings
The President shall chair Board meetings, AGMs and such other meetings convened from time to
time.
Qualifications, Skills and Experience (in random order)
Further to the qualifications listed in the document titled “Role of a Director,” the President:
1. Demonstrates an interest in taking a leadership role in overseeing the day-to-day operations of
the Chapter.
2. Has a sound working knowledge of CIC and the Chapter, and is familiar with the following:
a. Articles of Incorporation of CIC.
b. By-laws of CIC.
c. By-laws of the Chapter.
d. Code of Ethics.
e. Financial affairs of the Chapter and CIC.
f. Privacy legislation (federal and provincial).
3. Demonstrates aptitude to lead effectively, govern astutely and manage prudently the Chapter
affairs.
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4. Demonstrates an ability to listen to the spoken word, takes the appropriate steps to
understand the issues, and articulates viable options and a plan of action.
5. Demonstrates an ability to work co-operatively and is a team builder.
6. Recognizes that the need for computer literacy is a necessary asset.
7. Has a reasonably good understanding of parliamentary procedures.
Time Commitment (in random order)
In addition to the time commitments listed in the document titled “Role of a Chapter Director,” the
President should be prepared to dedicate the additional time required to fulfill his/her responsibilities
(all quoted times are approximate):
1. Prepares for the monthly Board meeting (a minimum of 8 meetings per year) and AGM in April
– 1 to 2 hours each; and Executive Committee meetings (approx. one hour each).
2. Potentially attends, ex officio, standing and ad hoc committee meetings – 4 to 10 hours per
month*.
3. Responds to correspondence on behalf of the Board – 1 to 2 hours per month.
4. Makes and returns telephone calls, and emails on behalf of the Board – 1 to 2 hours per
month.
5. Attends to and/or delegates various tasks that may arise during the normal course of business
for the Chapter – 2 to 4 hours per month.
6. Writes quarterly reports to the membership – 8 hours per year.
*Please note, depending on the needs of each committee, time spent may vary widely from a great
deal of time to very little or nothing at all.
Responsibilities (in random order)
1. In consultation with the Executive Committee sets, prepares and circulates notice of and an
agenda for all Board, Chapter and AGMs. Insures that minutes of all meetings are circulated
in a timely manner.
2. Chairs Board Meetings, AGMs and Special General Meetings (“SGMs”) of the Chapter. As
Chair of any meetings, the President shall not be permitted to submit resolutions and does not
have a vote on resolutions except at times where he/she is required to cast his/her deciding
vote to break a tie.
3. Arranges for the Vice President to chair meetings in the absence of the President.
4. Provides effective leadership, compliant governance, prudent financial management, and
develops ways of work that promotes shared leadership with the Board members.
5. Informs, affirms, inspires and creates a positive environment for Board deliberations, and for
the leadership and growth of the directors.
6. Orients, coaches and encourages the Board, the Executive Committee and all other
committees to perform their respective duties fully, to the best of their individual and collective
effort, for the benefit of all those being served and for personal satisfaction of having done a
high quality job.
7. Promotes responsible stewardship of actions and decisions made by the Board.
8. Works co-operatively and fosters team building with the Board, Committees, and CIC.
9. Assists the Treasurer in preparing an annual budget. Monitors all operating results regularly
and collectively engages refinement for improvements.
10. Insures that the Treasurer has submitted financial statements to the National office throughout
each term on a frequency established by the National Board from time to time.
11. Insures that the CIC Privacy Policies are always maintained as established and as may be
amended by the National Board from time to time.
12. Insures that the CIC Code of Professional Ethics is always maintained under any and all
circumstances.
13. Directs and distributes information to the Board in support of their learning and decisionmaking.
14. Appoints chairpersons for all Standing, Advisory and Ad hoc Committees and is an ex officio
member of each committee only where permitted.
15. Promotes and supports fundraising initiatives.
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16. Initiates and responds to communications with the National executive and office, other
chapters, members and other organizations.
17. Listens to the spoken word, takes the appropriate steps to understand the issues, and
articulates viable options and a plan of action.
18. Delegates tasks to the other officers, board members and committee chairs thereby engaging
the individual and collective talents, skills and commitments for productive results.
19. Provides direction to the committees and works with them, as and when required, to complete
their tasks.
20. Examines barriers and shortcomings between the Executive Committee (officers) and the
members. Collaborates with the Executive Committee and collectively coordinates a plan of
action to mitigate such barriers and shortcomings.
21. Mediates and resolves conflicts amicably.
22. Insures all directors are informed immediately regarding any emergency or crisis.
23. Assists with the promotion and publicity of both the Chapter and CIC.
24. Insures management practices and policies are established and implemented
25. Facilitates communication between the Board and Chapter members.
26. Represents the Chapter at functions and events, and acts as a liaison with other organizations.
27. Attends Chapter Presidents’ meetings called by the National Office. Such meetings are
usually held by telephone conference calls.
28. Provides to the Board a report of the Chapter Presidents’ meeting.
29. Participates in an annual review with the Board on the achievements of the previous year,
collaborates on identifying the shortcomings and collectively engages refinement for
improvements.
30. Carries out such other relevant tasks as requested by the Board.
31. Prepares and submits a year end report including financial statements signed by the P & D
and the Treasurer to the AGM, and ensures that all year end reports are sent to the National
Office in April.
Approved by the Board of the ___________________ Chapter of
The Credit Institute of Canada this ____ day of ________ 20___
Note to Chapters: This generic form has been developed by the National Board of Directors to provide a
standardized format for use by all Chapters for their governance. Revisions to this form are permissible to suit
individual chapter needs so long as responsible governance, prudent management, sound financial
stewardship and internal controls are not compromised in any way, shape or form. While Chapters are in
possession of various assets, both financial and otherwise, ownership of those assets rest with CIC. Since
Chapters are not incorporated separately, CIC at the national level is ultimately responsible to insure it
apprises Chapters of the necessary requirement of providing and engaging only the best practises for
responsible governance.
This form was approved by the National Board of Directors on October 23, 2009
October 23, 2009