NAVY LEAGUE OF CANADA
OTTAWA BRANCH
LA LIGUE NAVALE DU CANADA
SUCCURSALE OTTAWA
DRAFT
Minutes of the Meeting of the Board of Directors
Tuesday, August 28, 2012
CFRB Dows Lake, Wardroom
In Attendance
President
Vice President Sea Cadets
Secretary
Treasurer
RCSCC Falkland
NLCC Vice Admiral Kingsmill
Chair, Membership
Chair, Maritime Affairs
Chair, Boats and Sailing Program
Chair, Property & Volunteer Screening
Chair, Scholarship and Awards
Chair, Cadet Parent Liaison & Outreach
Chair, Fundraising
Chair, Historian/Alumni
Director at Large
Director at Large
Director at Large
Directors at Large (Non Attending)
Directors at Large (Non Attending)
Regrets
Past President
Vice President Navy League Cadets
& Tag Day Chair
Gary Payne
Jim Cummings
Shaila Singh
Crystal Payne
Lt. (N) Jamie Clute (Non Quorum)
Lt. (NL) Steve Drury (Non Quorum)
Heather O’Neil
Fred Herrndorf
Steve Brough
Roland Vaillancourt
Susan Merrick-Watson
Glen Hodgins
Jeff Woznow
Bill Wilson
John MacKillop
Rajveer Singh
Sharon Lippke
Peter Christie (Non Quorum)
Gerry Powell (Non Quorum)
Steve Rudnicki
Jolanta Szulc
1.0
Call to Order.
1.1. The President called the meeting to order at 1910.
2.0
Approval of Agenda.
2.1. The agenda was approved on a motion by Bill Wilson and seconded
by Fred Herrndorf.
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NAVY LEAGUE OF CANADA
OTTAWA BRANCH
LA LIGUE NAVALE DU CANADA
SUCCURSALE OTTAWA
3.0
Approval of the Minutes of the Board meeting of 27 March 2012:
3.1. The minutes of the 29 May 2012 meeting was approved on a
motion by Fred Herrndorf and seconded by Jim Cummings.
4.0
Review Action Item Status.
4.1. There was no discussion of the status of the Action Items.
5.0
Commanding Officer Reports.
5.1. Commanding Officer, RCSCC Falkland
5.1.1. Summer training went well and there were no send backs.
5.1.2. Ten Cadets participated in on the Howard during the
summer and there were two absent days due to weather.
5.1.3. There was a good turn out for the Open House however it
is unknown how many new recruits we have.
5.1.4. Parading will start on 04 September 2012.
5.1.5. Capt(N) Jason Knowles of HMCS Ottawa will be coming on
board with his crew to give a presentation to the RCSCC
Falkland & Centurion Cadets.
5.1.6. SCUBA will continue on through out September and
October.
5.1.7. Corporate Policy on funds will be handled on a Priority
basis.
5.1.8. With the help of the Property Chair we disposed of the
green boat and pontoon over the summer. We are
currently working to review the other boats.
5.1.9. We are currently considering a March break trip to Halifax.
5.1.10. The Commanding Officer’s report was approved on a
motion by, Jim Cummings and seconded by Sharon
Lippke.
5.2. Commanding Officer, NLCC Vice Admiral Kingsmill
5.2.1. Summer Camp was held during the last week of July. 73
registered and 69 attended and there were 29 staff all
through 38 degrees.
5.2.2. The President gave a condemnation to 4 NL Officers who
saved 4 tweens in capsized boat heading for a dam. Bravo
Job Well Done!
5.2.3. There was a good turn out for the Open House, which
resulted in 12-15 new recruits.
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NAVY LEAGUE OF CANADA
OTTAWA BRANCH
5.2.4.
5.2.5.
5.2.6.
5.2.7.
5.2.8.
5.2.9.
6.0
LA LIGUE NAVALE DU CANADA
SUCCURSALE OTTAWA
4 Cadets attended the Navy Merchants Marine parade,
which was organized within two days.
The first parade night will be on 09 September 2012.
Battle of Britain Event will take place on 16 September
2012.
The Change of Command will take place on 30 September
2012; Lt (NL) Bernadette Green will take over.
Lt. (NL) Steve Drury will be moving on to area command.
The Commanding Officer’s report was approved on a
motion by, Jim Cummings and seconded by Bill Wilson.
Mandatory Portfolio Reports.
6.1. Vice President, Navy League Cadets
6.1.1. No report, Vice President, Navy League Cadets absent.
6.2. Vice President Sea Cadets
6.2.1. There is really good communications with the CO.
6.2.2. There will be a meeting on Thursday night to discuss the
budget.
6.2.3. All e-mails to the CO must be accompanied by a cc to the
Vice President Sea Cadets.
6.2.4. We had a great summer as outlined in the CO’s report.
6.2.5. The Vice President Sea Cadets report was approved on a
motion by, Jim Cummings and seconded by Bill Wilson.
6.3. Treasurer
6.3.1. The Treasurer tabled the “Financial Report from June to
August 2012.
6.3.2. Kingsmill has $1,300 remaining in their accounts.
6.3.3. Falkland has $2,800 remaining in their accounts.
6.3.4. Administration has $2,800 remaining in their accounts.
6.3.5. We have $20k in investments.
6.3.6. We require $33,715 to cover all of the existing budgets.
6.3.7. All known bills to the Treasurer have been paid.
6.3.8. Familiar Faces presented invoices for the last two years,
which has put a strain on the budget.
6.3.9. We have accounts with Drouin, St. John’s Music and
Familiar Faces. Should an order be placed please do not
assume the Treasurer has been provided a copy, please
inform her.
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NAVY LEAGUE OF CANADA
OTTAWA BRANCH
LA LIGUE NAVALE DU CANADA
SUCCURSALE OTTAWA
6.3.10. Any summer bills not paid should be brought forward to
the Treasurer as ASAP!
6.3.11. The CO’s should start working on their 2013 budgets and
present it to the board in November 2012.
6.3.12. The NOAC may be able to foot the bill for awards; Fred
Herrndorf will look into this.
6.3.13. The Treasurer’s report was approved on a motion by
Crystal Payne and seconded by Fred Herrndorf.
7.0
President Discussion Items
7.1. Scholarships: There is one application for scholarships; the Chair
will put it forward if it is warranted. The Branch will only be able to
pay $500 for 1 scholarship this year.
7.2. October TAG Day Plans: We have 33 locations approved and 7 will
reconfirm in September.
7.3. Membership Drive Status: Last years 100 alumni attended reunion
dinner. Approximately 28% of the mailings to past cadets have
come back “return to sender”. There were suggestions that the
drive be done in the 4th quarter (Oct-Dec) timeframe for the 2013
membership drive. It should be accompanied be a joint letter along
with pictures and tag day information. There were suggestions of
social media and online donation as well.
7.4. Branch Receipts for Donations: The ON Division requires copies of
donations cheques. The Branch has gone back with a letter stating
that this is not proper practice. We do have stamped deposit slips
from the bank along with an itemized list for all cash and check
donations.
7.5. Request for Volunteer Screening Roster: The Branch has requested
the Division for the Volunteer Screening Roster.
7.6. Summer Activities – Financial Reconciliation: Please see
Treasurer’s report.
7.7. Remembrance Day Plans and Support Requirements: The Chair,
Cadet Parent Liaison & Outreach - Glen Hodgins and Chair,
Fundraising - Jeff Woznow will approach the legions for poppy
sales.
7.8. The Presidents report was approved on a motion by Gary Payne
and seconded by _________.
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NAVY LEAGUE OF CANADA
OTTAWA BRANCH
LA LIGUE NAVALE DU CANADA
SUCCURSALE OTTAWA
8.0
New Business
8.1. Bill Wilson reported that the ON Division has 20 Directors this year.
Bill Wilson and Leslie Leeman represent the Ottawa area.
8.2. The Executive Director, Vince McGovern may be attending next
months branch meeting.
8.3. The grant from Alterna was rejected; we will apply again next year.
8.4. Bill Wilson is planning a NL presentation and seminar for 17
November 2012.
8.5. Jeff Woznow will approach the Barhaven Legion and NLOB for funds
from Poppy sales and Nevada funds.
9.0
Next Meeting:
9.1. Tuesday, 02 October 2012, 1900 hrs at CFRB Dows Lake
Wardroom
10.0 Adjournment.
10.1. The meeting adjourned at 2054.
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NAVY LEAGUE OF CANADA
OTTAWA BRANCH
LA LIGUE NAVALE DU CANADA
SUCCURSALE OTTAWA
Action Item Status
Date
Action Item Description
Responsibility
Status
1
28 August 2012
Contact the NOAC for awards funding.
Fred Herrndorf
Open
2
28 August 2012
Forward application for scholarships if it is
warranted to the Branch.
Heather O’Neil
Open
3
28 August 2012
Alert ON Division Executive Director, Vince
McGovern of the date, time and place of our
next Branch meeting.
Bill Wilson
Open
4
28 August 2012
NL presentation and seminar for 17
November 2012.
Bill Wilson
Open
5
28 August 2012
Approach the Barhaven Legion and NLOB for
funds from Poppy sales and Nevada funds
Jeff Woznow
Open
Page 6 of 10
NAVY LEAGUE OF CANADA
OTTAWA BRANCH
LA LIGUE NAVALE DU CANADA
SUCCURSALE OTTAWA
Portfolio Objectives 2012-2013
Portfolio
VP Sea Cadet
Objectives (Suggested)



VP Navy League Cadet




Status
Rework Falkland Budget to support Commanding Officer’s
objectives for the FALKLAND Corps.
Review any needs and provide recommendations to the
board to improve and update training aids and equipment
required to deliver both Mandatory and Non-Mandatory
Training.
Support the fall recruitment program and document what
recruiting methods caused the cadets to join.
Pending
Recruitment, Development and Retention of Quality
Officers.
Continuation of the Annual Portland Gravesite visit of Vice
Admiral Kingsmill.
2011 Goal of 40 cadets on strength by Annual Review.
Host a year end activity funded by canteen funds similar to
2010 .
Pending
Chair, TAG Days

To hold three TAG Days during the Training year.
Pending
Chair Fundraising

Pending

Identify New Fundraising Opportunities for Board
Consideration
Expand Roles with Legions to Obtain Funding Support.



To complete the Membership Drive by April 2011.
Maintain and validate the membership database.
Expand Database to include former Cadets.
Pending
Chair, Membership
Page 7 of 10
NAVY LEAGUE OF CANADA
OTTAWA BRANCH
Portfolio
Chair, Property &
Volunteer Screening
LA LIGUE NAVALE DU CANADA
SUCCURSALE OTTAWA
Objectives (Suggested)






Status
Establish a process for accepting volunteers that includes a
Board.
Maintain an accurate up to date list of Volunteers sponsored
and managed by the Ottawa Branch.
Establish a master list showing the status of all files in the
screening process, updated as needed.
Prepare a complete procedures list and turnover package so
that a new volunteer screening chairperson can take over a
more clearly defined and documented process.
Conduct an Audit of League Owned Property and establish
ROM Value.
Dispose of surplus equipment.
Pending
Chair, Historian

Identify and document historical material prior to the move
to a new building.
Pending
Chair Scholarships &
Awards

Support eligible cadets in the preparation of scholarship
applications.
Lead the selection committee to choose cadets to receive
Branch sponsored scholarships.
Pending
Identify and provide speakers for the corps as requested
and required.
Pending

Chair, Maritime Affairs

Page 8 of 10
NAVY LEAGUE OF CANADA
OTTAWA BRANCH
LA LIGUE NAVALE DU CANADA
SUCCURSALE OTTAWA
Closed Action Items
Date
Closed Action Item Description
Responsibility
Status
30Aug11
The Fundraising Chair requested a cadet/parent
nominal role from both corps two weeks before Tag
Day
Lt(N). Jamie
Clute Lt(NL)
Steve Drury
Closed
30Aug11
Locate May 2011 minutes.
Jim Cummings
Closed
30Aug11
Determine if the 5-day sail cheque has been sent
Gary Payne
Closed
Shaila Singh
30 Aug11
President to contact Division regarding outstanding
tax receipts.
Gary Payne
Closed
30 Aug 11
Inquire as to the availability of Cartier Square Drill
Hall for drill training space.
Jeff Woznow
Closed
31 Jan 12
Initiate Change in Banking Institution
Crystal Payne
Closed
31 Jan 12
VP Sea Cadets and VP NL Cadets to provide a
Jim Cummings
summary of projected monthly expenses from January
Jolanta Slutz
through to September 2012.
Page 9 of 10
Closed
NAVY LEAGUE OF CANADA
OTTAWA BRANCH
LA LIGUE NAVALE DU CANADA
SUCCURSALE OTTAWA
24 Apr 2012
Provide refreshments for the Inspecting Party prior to
the FALKLAND Inspection and for the reception
following the inspection, Jeff indicated that Glen
(Chair, Cadet Parent Liaison and Outreach) will be
responsible for the arrangements.
Glen Hodgins
Closed
24 Apr 2012
Provide the name of a Branch Member to be present
on May 3rd when Falkland Cadets will be present at
the dedication of the Royal Canadian Navy Monument.
Jeff Woznow
Closed
24 Apr 2012
Provide refreshments for the Inspecting Party prior to
the Kingsmill Inspection and for the reception
following the inspection, Jeff indicated that Glen
(Chair, Cadet Parent Liaison and Outreach) will be
responsible for the arrangements.
Glen Hodgins
Closed
24 Apr 2012
Confirm the availability of Cartier Drill Square for the
Navy League Cadet Inspection.
Jeff Woznow
Closed
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