ADDENBROOKE’S HOSPITAL
JOB DESCRIPTION
JOB TITLE:
Project Manager – Co-Creating Health
DIRECTORATE:
Medicine
RESPONSIBLE TO:
Director of Operations
ACCOUNTABLE TO
Deputy Director of Operations – Addenbrooke’s
Executive Nurse – Cambridgeshire PCT
GRADE:
JOB SUMMARY:
Primary Responsibility
The post holder will have full project management responsibility for implementing
a three-year quality improvement programme supporting Chronic Obstructive
Pulmonary Disease (COPD) self-management amongst patients. Working across
both primary and secondary care, the post holder will be responsible for achieving
results in this key patient initiative. Ensuring changes are tested and implemented,
overseeing data collection as well as the planning and monitoring of the
programme; the post holder will ensure the integration of key clinical, managerial
and operational processes
MAIN DUTIES AND RESPONSIBILITIES:
As lead manager on this project, you will support the delivery and development of
patient self-management across both the primary and secondary care setting. This
will involve:
1. Agreeing the Project Scope and Definition
 Clarifying the project scope, definition and terms of reference in order to plan
effectively
 Identify and reconcile key stakeholder interest in the project
 Identify and assess the benefit and risks associated with the project alongside a
plan for delivering benefits and strategies to mitigate risks and resolve issues
2. Developing Plans to Achieve Project Objectives
 Develop, facilitate and monitor the delivery of project plan and project manage
the implementation of Co-Creating Health within the agreed project scope
 To plan and organise a broad range of complex meetings, activities and
programs of work that impact on the delivery of project
 To ensure patients and carers have a central role in the development and
monitoring of the service development project for which the post-holder is
responsible
Created by Cambridge University Hospitals NHS Foundation Trust, 2011
as part of the Health Foundation’s Co-creating Health programme
3. Lead and manage Project Steering Groups and associated groups
 Lead on redesign and transformation of services for patient with COPD,
including change management, developing and implementing policy, proposing
changes
in
conjunction
with
working
groups
which
have
wider
implications/developing successful service-wide performance
 To work with and provide support to managers, clinicians, nursing staff,
patients and other stakeholders enabling a multi-disciplinary and multi-service
approach to sharing, influencing and implementing new processes resulting in
whole system change
 To work effectively within teams, demonstrating sound leadership capabilities in
managing change, specifically within projects that will have a lasting effective
on clinical services
 Ensure teams and relevant stakeholders have effective opportunities to
contribute to the development of the project to discuss, influence and progress
joint plans, facilitating collaborative working
 To communicate effectively with others, employing skills to motivate, negotiate
and influence opinions both from within the Trust and externally with our
partners in primary, secondary care and other agencies
 Provide appropriate specialist training to clinicians, management and staff at all
levels
 To ensure a consistent and joined up approach to the development of the
service
4. Monitor and adjust activities resources and plans
 Monitor and evaluate project work in order to facilitate the achievement of
project objectives while ensuring projects are kept to agreed timetables and
budgets
 To facilitate and lead the initiative’s developments as appropriate to ensure
improved efficiency in managing the patient journey
 To establish appropriate audit and evaluation processes to produce an evidence
base relating to key service development initiatives
 To analyse and assess project performance and capacity and demand data to
inform changes made to project plans
 To demonstrate good understanding and knowledge of local and national
guidance and targets that impact on individual projects e.g. NSF (National
Service Framework), NICE (National Institute of clinical excellence) guidance,
Department of Health initiatives etc.
 Maintain commitment to a common goal and aim of a project for teams/services
when operational issues may overshadow initiative
 Take responsibility for overall project progress and use of resources and initiate
corrective action where necessary
Created by Cambridge University Hospitals NHS Foundation Trust, 2011
as part of the Health Foundation’s Co-creating Health programme
5. Develop Solutions to project problems
 Manage, identify and assess the main priorities and risks associated with the
project including the development of contingency plans and managing
conflicting priorities between stakeholders with different expectations
 Collect and verify all information necessary and relevant to a project problem in
a way which facilitates effective and efficient analysis
 Analyse information for all the major stakeholders perspectives identifying and
prioritising all known factors according to project scope and definition
 Assess resources capacity in solving problems and to present a range of options
when identifying solutions
6. Ensure completion of project activities
 Ensure project goals have been achieved to agreed schedule costs and quality
 Evaluate effectiveness of project planning and implementation
 Ensure that all end of project documentation is completed
PERSONAL AND PROFESSIONAL DEVELOPMENT
Pursue lifelong learning and professional development agenda by participating in
management supervision, appraisal and personal learning and development
activities
Keep up to date with national and local developments in NHS policy and practice
developments
CLINICAL GOVERNANCE, PATIENT AND PUBLIC INVOLVEMENT
Within the project area, ensure the development and monitoring of clinical
guidelines and protocols that support the safe standardised delivery of care
interventions to patients
Ensure that a spirit of service user involvement is present, that care delivered is
patient-centred and that patients feel involved and informed about all aspects of
their care
OTHER
The post holder must at all times carry out their duties with due regard to the
Trust’s equal opportunities policy
To be aware of the responsibility of all employees to maintain a safe and healthy
environment for patients, staff and visitors
To ensure that all duties are carried out to the highest possible standard and in
accordance with current quality initiatives within the area of work
The post holder must ensure that they are aware of their responsibilities under The
Health and Safety at Work Act 1974
Created by Cambridge University Hospitals NHS Foundation Trust, 2011
as part of the Health Foundation’s Co-creating Health programme
All staff who have access to or transfer data are responsible for that data and must
respect confidentiality and comply with the requirement of the Data Protection Act
1998, in line with Trusts policies
The post holder is responsible for data quality and complying with the policies,
procedures and accountability arrangements throughout the Trust for maintaining
accuracy and probity in the recording of the Trust’s activities
Staff are required to comply with the requirements of the Freedom of Information
Act 2000 in line with Trust policy
The post holder may carry out any other duties which may be required from time
to time
This job description will be reviewed in conjunction with the Deputy Director of
Operations on an annual basis
POLICE CHECK
Addenbrooke’s NHS Trust is committed to carefully screening all staff who work
with children and therefore this appointment is subject to a satisfactory police
check. All applicants must also give a full employment history on their application
form
August 2007
Created by Cambridge University Hospitals NHS Foundation Trust, 2011
as part of the Health Foundation’s Co-creating Health programme
Person Specification
Post: Project Manager
Grade: Band 7
Department: Medicine
Essential Criteria
Education /
Qualifications
Experience
How Tested
*
A/I
Degree / Postgraduate Education
Knowledge of health service management, including
change management and workforce re-design
Desirable Criteria
How Tested *
Prince 2
A/I
A/I
Proven analytical, numeracy and project management
skills
Experience
in
the
design,
development
and
implementation of NHS planning/performance projects
Experience of service redesign
Knowledge of and recent experience in current
developments in NHS planning and performance systems
Created by Cambridge University Hospitals NHS Foundation Trust, 2011
as part of the Health Foundation’s Co-creating Health programme
Skills/Ability
Excellent oral
and written communication
interpersonal skills and negotiating ability
skills,
A/I
Ability to collect data requiring
analysis and interpretation
To work effectively within diverse project groups and
teams, demonstrating sound leadership capabilities in
managing change.
Strategic planning skills and the ability to supervise
strategy and policy implementation
Capacity to communicate effectively with others,
employing skills to motivate, negotiate and influence
Use skills to encourage innovation and collaborative
working.
Monitor and evaluate project work in order to facilitate the
achievement of project objectives while ensuring projects
are kept to agreed timetables and budgets
High standard of IT skills
Knowledge/
Understanding
Other
Requirements
MS PowerPoint and Project
Knowledge of NHS and impact of service redesign on the
system
Good understanding of local and national guidance and
targets. e.g. NSF, NICE guidance, Department of Health
initiatives etc
Facilitative and supportive management style, ensuring
commitment and influence across the wider health
community
A/I
A/I
Flexible approach to work
Manager’s Initial: _________
*Key: A= Application Form
Designation:____ ____________________________
I= Interview
Date: 1 Aug 2007________________
T= Test
Created by Cambridge University Hospitals NHS Foundation Trust, 2011
as part of the Health Foundation’s Co-creating Health programme