NELSON MANDELA BAY METROPOLITAN MUNICIPALITY
DIRECTORATE: XXX
TO
PRE-SPECIFICATION BID COMMITTEE
DATE: 23 NOVEMBER 2011
TENDER TRACKING NO.:
XXX
CONTRACT NO.:
CE XXX
CONTRACT DESCRIPTION:
DEVELOPMENT OF XXX
PREPARED BY:
S. AGHERDIEN
CONTACT DETAILS:
0415062259,sagherdien@mandelametro.gov.za
FILE NO.:
XXX
PURPOSE OF THE REPORT
The purpose of this report is to present tender documentation to the NMBM PreSpecification Committee for the invitation of tenders for CE XXX : Development of
XXXand to obtain recommendation that it may be submitted to Specification
Committee for final consideration and approval before it is advertised.
BACKGROUND
The Employer’s objective is to develop XXX
SCOPE OF WORK
This project comprises XXX
SUMMARY OF TENDER DOCUMENTATION
Item
Data
Page
no
Tender documentation prepared by:
XXX Consulting
Cover
Estimated cost of construction works:
RXXX including VAT and 10%
n/a
contingencies. Estimate prepared
by: XXX Consulting
Estimated CIDB grading required:
XXXCE
2 of 10
XXX weeks
6 of 18
T1.1 Tender notice & invitation to
tender
Contract period
C1.2 Contract data
Building Contract
The General Conditions of Contract 6 of 18
C1.2 Contract data
for
Construction
Works
(2010)
published by the South African
Institution
of
Civil
Engineering
(SAICE)
Tender evaluation process:
90/10 or 80/20 preference formula in 15 of 40
T2.1 Returnable schedules
accordance with the NMBM
Municipal Supply Chain
Management Policy (08 December
2011)
Documentation required:

Form of Offer and Acceptance
T1.2 Tender data

Declaration of interest in tender
Failure to submit these will result in
tender being disqualified
various
of persons in service of state

Declaration of Tenderer’s past
supply chain management
practises

Certificate of Independent Bid
Determination
T2.1 List of returnable documents

Preference Points claim form in
Failure to submit these will result in
terms of the Preferential
tender being awarded zero points for
procurement regulations 2011
preference
(90/10 or 80/20 version)
Returnable schedules required for

Valid Tax Clearance Certificate
tender evaluation: T2.2

Schedule of Tenderer’s
21 of 40
various
Failure to submit these will result in
Tenderer having to submit same
experience

upon written request, failing which
tender will be disqualified
Schedule of Proposed
Subcontractors

Schedule of Plant and
Equipment

Compliance with OHSA (Act 85
of 1993)

Record of services provided to
organs of state

Company information for tenders
greater than R 10 million

Classification of Business

Certificate of Authority of
Signatory

Status of Concern submitting
Tender

Proof of Registration with the
CIDB in the applicable category
or higher
Returnable schedules incorporated

into the contract: T2.3
Preliminary Programme of the
various
Works

Form of Offer and Acceptance

Contract Data (Part 2)

Pro Forma: Disclosure
Statement

Pro Forma: Adjudication Board
Member Agreement
Proposed date for advertising tenders
T1.1 Tender notice & invitation to

Pricing Instructions

Bill of Quantities

Record of Addenda

Proposed Amendments
XXX
2 of 10
tender
Proposed date for compulsory
XXX
2 of 10
clarification meeting:
T1.1 Tender notice & invitation to
tender
Tender period
XXX days
Proposed tender closing date: T1.1
XXX
2 of 10
16 weeks, expiry date: XXX
2,6 of
Tender notice & invitation to tender
Tender validity and expiry date: T1.2
Tender data
10
Preferred subcontractors / suppliers:
In a project of R 5 Million and
C3.3.2 Procurement
above, the Nelson Mandela Bay
Municipality (NMBM) will enforce
that 30% of work be subcontracted
to SMME’s registered in the Nelson
Mandela Bay Supplier Database
(NMBSD) to expedite the objectives
of Integrated Development Plan
(IDP). Refer to the SCM Manual for
detail breakdown.” SCM was
advised as follow: This clause
does not follow any provision of
the PPPFA. In terms of the CIDB
Best Practice Guideline #A2 :
Applying the Procurement
Prescripts of the CIDB in the
Public Sector, which must be
taken into account in terms of
paragraph 21(a)(iii) of the NMBM
SCMP, Clause F2.28, as included
in the draft document, could
constitute unfair discrimination in
terms of the Promotion of
7 of 10
Equality and Unfair
Discrimination Act (Act 4 of 2000).
This may give rise to objections,
appeals and legal action by
tenderers.
FINANCIAL PROVISION
Project ID
XXX
Account
XXX
Estimated start date
XXX 2012
Estimated end date
XXX 2012
Project Budget
R XXX
COMMENTS BY BUDGET AND TREASURY
The Directorate has perused the item and is in agreement with budget availability for
this contract.
Signature
Name:
................................................... Date: ..........................................
...............................................................
APPROVAL OF EXECUTIVE DIRECTOR
The tender documentation for the above project is approved for submission to the
NMBM Pre-Specification Committee.
XXX
EXECUTIVE DIRECTOR:
XXX
DATE: