Change for Children Programme - Project Briefing Matrix – October 2006
Project
Children’s
Centres Phase 2
Project
Manager
Jackie Dill
Sponsor – Linda
Uren
Health Link –
Gillian Kane
Objectives
To establish a further 23 children’s
centres in Gloucestershire by 1st March
2008
Work Streams
Workforce Development
Governance
Capital Planning
Service Specification
Resources
Communications
Health
Critical Risks
Limited funding will
impact on quality
standards. Risks to
capital programme.
Major Milestones
Part 1 – 14 centres
designated by 31/03/07
Part 2 – 9 centres
designated by 31/03/08
To introduce a comprehensive offer for
young people of positive activities
(‘Places to go and things to do’)
Support for
Young People
Bill Robinson
Sponsor – Cllr
Alan Pearce and
Jo Davidson
Health Link – Gill
Newell
To introduce a programme of
volunteering and active citizenship for
young people
To develop a model of information,
advice and guidance (IAG) for young
people that supports them in making the
best possible life choices.
Dependencies
Current Programme
Questions
To be established on
receipt of project plan
The DfES have agreed
to change some targets.
Organisational Change
is impacting on
capacity/infrastructure
Governance of
Children’s Centres will
be signed off in
November
Baseline Data is being
looked at within
commissioning
To be established on
receipt of project plan
Universal information,
advice and guidance.
The Youth Offer
Volunteering
Young People’s
substance misuse
services
Not specified at this
stage
Links between integrated
working project and also
between extended
service project are being
explored
Needs Analysis and
Governance issues are
being looked at within
the YPSMS
Additional capacity is
needed to deliver
products
Scoping complete –
September 06
Implementation complete –
April 2008
YPSMS -
To undertake a review and develop
recommendations on repositioning
Young People’s Substance Misuse
Services
To build on positive relationships with
parents so that they are participation in
planning and delivery of services
To be established on
receipt of project plan
Establish membership and
initial date for the project
board (commissioning
focus) meeting
Integrated data collection
Children with
disabilities
Matt Shewell
Sponsor –
Darren Shaw
Health Link –
Simon Bilous
Services working on a multi-agency
basis to meet needs alongside nondisabled peers
none
Successful transition
Voluntary and community sector that
promotes community support and
inclusion of disabled children
Time cost and quality
issues must be closely
managed
Mike Redman
Sponsor –
Frances Jenkins
Ensure all schools provide extended
services under the core offer by 2010.
 High quality childcare
Has project board been
established and has it
met
Establish membership and
initial date for the project
team meeting (provider
focus groups)
Have focus groups been
set up?
Establish participation and
consultation processes
A full range of in-county support
A single integrated information service
for adults
Extended
Services
Issues over consultation
are being looked at
none
Risks to quality due to
time and resource
constraints
Pilot phase complete by
20/08/06
Communication plan
To be established on
receipt of project plan
This project is about
delivering the training to
support change
22 September 2006
Project
Project
Manager
Health Link –
Gillian Kane
Objectives




Work Streams
Critical Risks
Major Milestones
Dependencies
01/07/10
Trainers in place 01/03/08
Varied menu of activities
Parenting support
Referral to wider range of
specialist services
Community access/adult learning
Current Programme
Questions
The team are
continuously identifying
where schools are
already providing
extended services that fit
government criteria.
Guidance for special
schools is due in the
Autumn
We now have 5
extended schools in the
county
Education
Improvement
Partnerships
Integrated
working
Mary Holland
Sponsor Jo Grills
Health Link –
Christine Barnes
Kathy O’Mahony
Sponsors Linda
Uren/Simon
Bilous
Health Link –
Helen Ford
To ensure that all schools are part of an
EIP by September 2007
To put in place a coherent set of
integrated working arrangement across
the county by 2010
To establish robust, accessible
information systems to ensure services
to children are joined up and meet
needs.
ICT
Development
Geoff Black
Health Link –
Carole Bodkin
Specifically to deliver:
A full children and families service
directory for customers and practitioners
A functional IS index that meets local
requirement and national standards
Systems to support budget holding Lead
none
inadequate project
manager time
Agency wide consultation
To be established on
on models complete
receipt of project plan
Agreement on overall
approach
Agree to pilot
Agree scope and remit of
pilots
Pilots implemented
Pilots complete
Pilot
evaluated/recommendations
Long-term plan
none
Access
Integrated Working
Needs Analysis
Cabinet Approval – 07/06
Consultation and planning
complete by 31/12/06
Proposals submitted by
31/03/07
Proposals implemented by
31/08/07
Implementation complete by
31/08/07
Partnerships operational by
30/09/07
To be established on
receipt of project plan
Possible security,
sharing and access
protocol issues (low
prob, high impact)
Possible technical
hurdles (medium
prob/med impact)
Lack of political will at
varying levels across
the partnership (low
prob, high impact)
Project Team established
by 30/09/06
Pre-deployment (planning
training, stakeholder
engagement, specifications
etc) complete by 30/07/07
Deployment (3 stages)
complete by 31/07/08
Feedback on the
success of the
Tewkesbury partnership
will be available by the
end of term.
A consultation period is
planned this autumn on
the restructure of the
GRS and
recommendations will be
issue in March 07. This
will affect the planning
and direction for the
project next year
Await paper for PMB
October
To be established on
receipt of project plan
Acknlowdedged that key
risks (expressed as key
assumptions in the PID)
should be tested
regulary
Roll out to users complete
31/07/08
22 September 2006
Project
Project
Manager
Objectives
Work Streams
Critical Risks
Major Milestones
Dependencies
Current Programme
Questions
Professionals
A unified core database incorporating
social care and SEN case management,
e-CAF, pupil performance and
access/admin information
Systems to extract relevant planning,
performance and outcome data from the
above
Structures to maintain and support these
systems long-term
To fully prepare with all agencies for the
JAR
To include collection of data set and
document base.
JAR
Jim Atkinson
Sponsor – Jo
Davidson
Health Link –
Simon Bilous
Establish neighbourhood data/study
Logistical arrangements
none
Detailed plan now available
Prepare staff for inspection
1.7 - identify key
challenges ie. how
do we know the new
structure is working
– commissioning,
integrated working
and delivering the
CYPP.
May depend on this
teams overall
assessment of the
programme in
September
Ensure preparation is part of ongoing
performance management development
Manage in conjunction with CPA
inspection
To be established on
receipt of project plan
Emotional Wellbeing of Children
and Young
People in
Gloucestershire
Workforce 30K
PVI Project
Emotiona//Behavioural
Difficulties
Therapeutic
Parenting
Sue Butcher
John Sweeney
Sponsor – Jo
Grills
Health Link –
Sally
Snowden/Nuala
Livesey
To support the involvement of the
private, voluntary and independent
sector in workforce development.
The establish a strategic group with PVI
representation to develop the common
induction programme with their help.
To trial the delivery of two modules to
groups with appropriate representation
JAR PID to be approved
at Exec Group October
Bid complete and submitted
– June 06
Establish strategic groups
and meetings commence –
July 06
Strategy for the
implementation of
transformation fund agreed
– Sept 06
Pilot.
2 pilots complete –
November 06
two pilots delivered and
PID in progress
PCT restructure is
affecting the process
The project will need to
coordinate with the
restructure of the GRS
The parenting
workstream will be
coordinated with the
extended services
project
The parenting strategy
will be implemented in
2007.
To be established on
receipt of project plan
How much do we need
to know about this?
22 September 2006
Project
Project
Manager
Objectives
Work Streams
Critical Risks
Major Milestones
Dependencies
Current Programme
Questions
evaluated – Feb 07
report of use and impact of
the transformation fund mar 07
22 September 2006