Golf
Tournament
Booklet
www.TeamFusion364.org
Guide to a Successful Golf Tournament
Steps to follow:
1. Establish a team booster club
2. Find a booster club member that has golf tournament experience
3. Visit all local golf courses to get the best rate per golfer
4. Once you get a reasonable rate, determine what entry fee to charge
Example: Green fee per player
$60
Fee to golf course
$24
Profit per player
$36
5. Determine the number of teams needed for tournament
Example: 18 teams (72 golfers x $36 = $2,592)
26 teams (104 golfers x $36 = $3,744)
36 teams (144 golfers x $36 = $5,184)
Get as many golf teams that the course will accommodate.
6. Draft a reasonable budget. Identify all revenue and expenses.
7. Tee box signs and banners are excellent avenues to make profit
8. Establish a marketing value for signs and banners
Example: Tee box signs (2’x3’) $100 per sign
Banners (4’x6’)
$300 per banner
9. Have parents in the booster club to sell t-signs or banners.
10. Assign each parent a determined amount to sell.
Example: Each parent must sell 5 t-signs and 2 banners
18 parents (50 t-signs = $5,000) (20 banners = $6,000)
11. Door prizes are also important. Door prizes are used as awards for winning teams,
auction items, mulligan awards, closest to pin, longest drive and door prizes.
12. Mulligans are essential because they generate quick revenue
- are to be sold during registration.
- are sold to only golfers two per person.
- are to be used one per each nine holes
Example: 72 golfers (two for $10) x $10 = $720
13. Contact any soda companies (Pepsi or Coke) to get sodas donated.
Contact local ice company to get ice donated.
14. Contact local office supply company to get paper products donated.
15. Contact a local sign company to get t-signs and banners donated.
16. To increase sales, offer a 10% commission to each student for each t-sign or banner
sold. This is an excellent incentive for parents. The commission is given to students to
defray travel expenses. Saves out of pocket expense for parents. Do not give
commission for golf teams.
Proposed Budget
Revenue:
26 teams entry fee x $60
104 mulligans x $10
Auction items
Door prize sales
50 t-signs
20 banners
Total revenue
$6,240
$1,040
$400
$400
$5,000
$6,000
$19,000
Expenses:
Green fees to course 104 x $24
Sales commission 10%
Sodas, ice, paper products
Team awards
Longest drive/closest to pin
Door prizes/auction items
T-signs/banners
Social or cookout
$2,496
$1,100
Donated
Donated
Donated
Donated
Donated or trade value
Donated by parents
Total expenses
$3,596
Net Profit
$15,404
Note:
1. Do not serve any alcoholic beverages. High school students do not need to see or be
associated with this behavior.
2. If you follow these steps and use the Tournament Training Guide and Check List to
train and trust the students, the students can actually run a successful golf tournament
with limited support from parents. Believe in your students. They will surprise you!!!
3. If you experience corporate funding shortfalls, you may need to look at ways to
increase fundraising opportunities. Over the past three years, Team 364 has experienced a
80% reduction in our corporate support. A golf tournament is an excellent opportunity to
generate funds to support your team.
The only way Team 364 exists is from a successful golf tournament!
For more information contact:
Gulfport High School
Mr. David Fava
228-897-6028
Team 364 Booster Club
Rusty Ramage
228-832-4088
Golf
Tournament
Training Guide
and
Checklist
GOLF TOURNAMENT
Golf Tournament Assignments
Tournament Director __________________
Key Area
Leader
Student
Student
Student
Set Up/ Clean up ________
________
________
________
________
_________
_________
Banners
________
________
________
________
________
_________
_________
Social /Cookout
________
Coolers/ice/soda
________
________
________
________
________
_________
_________
Registration
Mulligan Sales
________
________
________
________
________
_________
Cart Set up
_________
(must have drivers license)
Cart return
_________ ________ _________
________ ________ _________
Everyone with drivers license
Golf greeters
________
________
__________
________
________
Handicap system ________
Scorecards
Score sheets
Longest Drive/CTP
(must have drivers license)
________
________
________
________
T-signs
________
(must have drivers license)
________
________
___________
___________
Photo
Door prizes
Awards/Auction (Tournament Director)
Beverage Cart
________
(must have drivers license)
________
________
________
________
________
_________
_________
________
________
________
__________
__________
Setup /Clean Up
Team Leader:__________________
1.
Visit golf course
2.
Determine and draw a layout for tables
3.
Draft a list of all tables, chairs, trash cans, coolers, grills
4.
Identify where folding tables and chairs are stored
5.
Make sure to coordinate responsibilities with golf pro.
6.
Coordinate with golf pro to ensure tables & chairs are put back in storage area.
7.
Provide all information to golf pro.
8.
Determine exact location for food cooking & serving
9.
Determine exact location of soda cooler
10. Identify electrical outlets
11. Identify number of extension cords needed
12. Identify gas grill / extra tanks
13. Make arrangements to get equipment if not provided.
14. (Tables, chairs, grill)
15. Get an adult advisor to assist with the delivery and the return of equipment
and clean restrooms
16. Pick up trash bags/ put bags in cans
17. Identify and store all tools and supplies in the “Golf Box”
18. Ensure the “Golf Box” is returned to storage
19. Responsible for clean up, sweeping, empty trashcans etc
20. Put trash in dumpster
21. Wipe down counter, table, chairs
Door Prizes
Team Leader:____________________________
Materials needed:
Small post card
Magic Marker
Bowls/ Basket for each gift
1 roll double ticket
Money Bag
Poster Board
Completed
1. Get roll of tickets
2. Put gifts on display/put small box in front of each item
3. Mark each gift with value
4. Determine who will draw ticket
5. Determine when to draw tickets
6. Need 2 tables and 2 chairs
7. Must buy mulligan to get chance at door prizes
8. Sell tickets before and after tournament
9. Set price on tickets
10. Set up a separate area for display and ticket sales
11. Make a large poster!
12. Encourage golfers to buy extra tickets
Mulligan Sales
13. Be familiar with all door prizes
Score Sheets
Team Leader:____________________________
Material Needed:
Score Sheets
Tape
Magic Marker
Thumb Tacks
Stapler
Completed
1.
Pick up score sheets from golf pro (week before)
2.
Fill out scores sheets (use team scoring form as a guide)
3.
List teams on sheet
4.
Ensure hole assignment by each team
5.
Post score sheets on wall, an hour before registration begins
6.
After tournament begins post handicap to score sheets
7.
Ensure volunteers understand scoring system
8.
Determine low gross and low net winners (1st handicap hole on ties)
9.
Cannot have same team with low gross and low net score
10. Get Golf pro to assist with posting score
11. Collect score charts when golfers finish
12. Post-gross scores on score sheet
13. Use the system to determine net score
14. Instruction on team scoring form
15. Return all cards, score sheets, scoring forms to Golf Box
16. Have Handicap scoring rules available if someone asks any questions
Handicap Scoring System
Team Leader:__________________________
Material Need: Copy Handicap Scoring System
Completed
1. Use 10 point handicap-scoring system
2. Make sure all advisors understand the handicap system
3. Fill out team scoring form to tabulate HDC score
4. Verify this information with an adult advisor or
tournament director
5. Make copies of Handicap System put in golf carts
6. Post copy of Handicap System on score sheet
7. Train Volunteers how to calculate scores
(Practice, practice, practice)
8. Put team handicap score on score sheet after
tournament begins
9.
If you do not understand contact tournament
director or Golf Pro,
10. Adult Advisor verify HDC before posting on score
Sheets
11. All golfers must provide a HDC pct.
This HDC on “scoring form”
12. Fill out scoring form and post team HDC on score
Sheet
13. When golfers turn in gross scores on score card.
Write down this score next to HDC points.
Add or subtract HDC points to obtain a net score.
Format – Handicap Scramble
Ten Point System
A Player … 0-8
B Player … 9-16
C Player … 17-24
D Player … 25 & UP
HDCP.4 POINTS
HDCP.3 POINTS
HDCP.2 POINTS
HDCP.1 POINTS
Example for ten points scoring system. If the teams’ points
total 10, the team handicap is zero. If the teams’ points add
up to 14, at the conclusion of play, the team will add 4 to
their actual score. If the teams’ points add up to 7, at the
conclusion of play they subtract 3 from their actual score.
If the team scored a 67, the net would be 64!
Handicap System
Scoring Form
A= 0-8
4 points
B= 9-16
3 points
C= 17-24 2 points
D= 25 & up 1 point
Player Name
Handicap
Points
1. ________________
_______________
_______________
2. ________________
_______________
_______________
3. ________________
_______________
_______________
4. ________________
_______________
_______________
Total
Handicap
Points more than 10
Points less than 10
Gross score
____
10
+____
- ____
_____
Handicap points _____
Net score
_____
Note: If player does not know score, the maximum handicap will be 36.
Examples
4 person Scramble
10 point System
I.
Handicap points more than 10
1.“A” Player (hdc. 6) = 4 pts
2.“A” Player (hdc. 8) = 4 pts
3.“B” Player (hdc.10) = 3 pts
4.“B” Player (hdc.16) = 3pts
Total Handicap points: 14 pts
Scoring points
Add points to gross score
10
+4
Gross Score:
67
+4
71
Net:
II.
Handicap points less than 10
1. “B” Player (hdc. 16) = 3 pts
2. “C” Player (hdc. 22) = 2 pts
3. “D” Player (hdc. 28) = 1 pt
4. “D” Player (hdc. 36) = 1 pt
Total Handicap points: 7 points
Scoring points
Subtract points from gross score
10
-3
Gross score
67
-3
6
Net score
Score Sheet Board
Team Leader:___________________
Material Needed: Stapler
Push Pins
Score Sheet
Magic Marker
Completed
1. Contact golf pro on location to post score sheet
2. Tack score sheet to wall
3. In case of rain – protect score sheets
4. Post team hole assignment sheet on wall
next to score sheets. Use hole assignment team!
5. Make sure all information is correct on scorecards
and team sign up sheet
6. Must communicate with score card advisor and
score sheet advisor.
7. Pick up score sheet from golf pro the week prior
to tournament.
8. If you have problems with hole assignments,
set with golf pro
9. Some golf courses will provide this service
Gulfport High School
Team Fusion
Golf Tournament
20 March 04
26 Teams
Hole Team Captain
Hole Team Captain
Front Nine Holes
1A
6
3A
4A
5
6A
7
8
9A
_____________
_____________
_____________
_____________
_____________
_____________
_____________
_____________
_____________
1B
____________
4B
____________
6B
____________
9B
____________
Back Nine Holes
10A
11
12A
13
14A
15
16A
17
18
_____________
_____________
_____________
_____________
_____________
_____________
_____________
_____________
_____________
10B ____________
12B ____________
14B ____________
16B ____________
Use this form for score cards and score sheets. This form determines the hole assignment for each team.
Very important form!!!!!!
Score Cards
Team Leader:____________________
Material Needed: Score Cards
Pencils
Labels
Completed
1. Pick up score cards from golf pro the week before
2. Put name of golf teams on cards (label or print.)
Coordinate with handicap/ score sheet
3. Place correct hole assignment on cards
4. Place cards on correct carts
5. Coordinate with cart staging advisor
6. Have a contingency plan to keep cards dry
7. All information on cards must match the
information on the score sheet.
8. If teams do not match then do not put them
on the golf carts
9. Be flexible – “There will be last minute changes”
10. Some golf courses will provide this service.
It’s best to have students do this!
Registration
Team Leader:___________________________
Materials Needed:
Tape, Pencils, Poster Board
Magic Marker (fine point)
Money Bag
Golf box to store supplies
1. Get alphabetical golfers list
2. Have golfers to fill out registration form
3. Make poster “Registration”
4. Make sign “make checks payable to” _______________________
5. Collect entry fee
6. Turn in money to Board Treasurer
7. Have $200.00 in change fund ( $100x10’s, $100x5’s)
8. 3 tables & 4 chairs
9. Do not use outdated list
10. Confirm final golf list to ensure all golfers are identified.
11. Divide registration line into A-L, M-R, S-Z
12. Make sure paid / not paid accurate
REGISTRATION FORM
GOLFER INFORMATION
NAME______________________________________
ADDRESS___________________________________
CITY________________________________________
STATE______________________________________
ZIP______________________
HOME PHONE_______________________________
WORK PHONE_______________________________
CELL NUMBER______________________________
E-MAIL_____________________________________
FAX NUMBER________________________________
Photo
Team Leader:______________________________
Materials Needed: Cameras
Scrapbook
Completed
1. Make arrangements for 1 cart
2. Buy cameras or film needed (if need too)
3. Assign volunteers to take pictures on course
4. Get copy of golfers list
5. Ensure photos are taken of every group on course
6. Get film developed
7. Buy new scrapbook if needed
8. Update scrapbook
9. Take pictures of banners and t-signs
10. Take pictures of registration, cookout, social,
Awards
11. When using a golf cart, do not drive towards
golfers when golfers are addressing the ball
12. Be Polite and Quiet!
Cookout
Team Leader:____________________________
Material Needed:
Trash cans
Folding tables
Paper products
PA System
Completed
1. Identify who is to do the cooking and serving
2. Identify time for volunteers
3. Determine location for grill
4. Ensure gas or charcoal is available
5. Identify amount and type of paper products needed
6. Identify type of food to serve
7. Draft list of condiments needed (mustard, mayonnaise,
Onions, etc.)
8. Set time to start cooking
9. Find out who has food and where it is stored
10. Make arrangements to get food to golf course
11. Serve food, not self-service
12. Volunteers & staff eat separately
13. Draft a menu and a list of food parents need to bring
14. Wear gloves when serving
15. Identify serving supplies (spoons etc.)(Buy throw away)
16. Coordinate with set up advisor to provide tables and chairs
Cart Staging/Golf Greeters
Team Leader:_____________________________
Material Needed: Hole Assignment Cards
Golf Team List
Completed
1. Make arrangements with golf pro on number of carts
2. Determine where carts will be staged, 1-9, and 10-18
3. Make arrangements for cart keys
4. Plan to control key/ keep one person in front of cart!
5. Have carts staged for front nine and back nine
6. Have some one to watch carts at all times to prevent moving
until start of tournament
7. Put hole assignment cards on front of carts
8. Make sure each cart has a pencil for scorekeeping
9. Assist golf staff with staging and returning carts
10. Plan for rain, need towels to dry seats
11. Two carts per team/ One Score card per carts
12. Greet Golfers, be friendly and polite!
13. Take clubs to correct cart
14. Wipe down seats if wet
15. Cart staging leader must have list of golf team and hole assignment
16. Clean carts
17. Return carts to shed
18. Greeters take clubs to designated cart
19. Adult advisor needed to provide training on putting bags in carts.
20. Always ensure the strap around bag is secure!!
T- Signs
Team Leader:_________________________________
Materials needed: T-signs
Metal stakes
1 golf cart
Completed
1.
Get list of t-signs
2.
Make arrangements for picking up t-signs
3.
Pick up stakes and signs. Count and verify signs and stakes
4.
Put stakes in signs
5.
On tournament day arrive 2 hours before and contact golf
Pro for keys to cart
6.
Coordinate direction to put out signs
7.
Put signs on all 18 tee boxes
8.
Divide t –signs equally to front and & back nine
9.
Erect signs in equal numbers on each t-box. Ensure signs are
on the box facing golfers.
10. Return work carts to pro if they are needed for the tournament
11. After tournament pick up t-signs
12. Coordinate with golf pro to use carts to put out signs
13. Pick up all t-signs, remove stakes from signs, and store in box
14. Return all tools to Golf Box
15. Return t-signs to work shop for next years use
16. Drive Carefully
17. Must have drivers license to drive carts
Banners
Team Leader:_______________________________
Materials Needed:
Metal posts
Post driver
Hooks
Small Rope or Twine
Ladder
Completed
1. Make arrangements with golf pro to get ladder
2. Determine location of banners
3. Make arrangements to pick up banners
4. Put up banners
5. Take down banners after tournament
6. Get banner(s) back to school for storage
7. Ensure banner(s) are clean and dry before storage
8. Roll, do not fold, banners
9. Put all rope and string in the Golf Box
Work Carts
Team leader:________________________________
Material Needed: 1 Utility Cart
Completed
1. Make arrangements with golf pro to identify cart
2. Have cart stored in separate area before tournament
3. Clearly mark cart as “Work cart only”
4. Make arrangements with individuals to use carts
5. Identify beverage carts
6. Get key to carts form golf pro
7. Return carts after tournament
8. Must have drivers license to drive carts
9. No horse play
10. Pick up trash in trash cans on course
11. Take trash to dumpster
12. One cart for entire course
13. Carry one cooler in case golfers want a drink
Ice /Coolers
Team Leader:______________________________
Material Needed: Ice Coolers (6)
Change Fund ($100)
Completed
1. Ice down soda and water 3 hours before the tournament
2. Identify and locate coolers
3. Make assignments to put coolers back in storage
4. Coordinate with beverage advisor to keep carts full
5. Check amount of ice soda and water during tournament
6. Coordinate with tournament director for change fund
7. Determine when and where to set up soda locations
8. Mark and identify coolers
Longest Drive/ Closest to the pin
Team Leader:____________________________
Material Needed: Pencils
Stakes
Score Card
Completed
1. Coordinate with golf pro where to put stakes
2. Assign someone to put out stakes 1 hour before
tournament
3. Place all closest to pin on edge of green
4. Place longest drive 200 yards from t-box in middle
of fairway
5. Assign someone to pick up stakes after all
golfers have played
6. Take stakes back to pro shop
7. Turn in LD/CTP card to tournament director
8. Make sure each LD/CTP card is marked to identify what
green or tee box
Beverage Carts/ Server
Team Leader:________________________________
Material needed: 4 Carts
Completed
1. Make out a list of volunteers to drive carts
2. Get donation jar
3. Make schedule to rotate drivers
4. Ensure all cart have soda, water, ice, etc.
5. Coordinate filling and refilling of coolers with ice, soda
6. Drive carts in opposite directions than golfers are playing
7. Always have golfers come to the cart
8. Have food and candy on carts
9. Drivers must have driver’s license
10. Must not disturb golfers
11. Never drive up on a golfer who is addressing the ball
12. BE QUIET
13. Identify number of coolers needed if not available,
make arrangements with adults.
14. Only drivers who know the layout of golf course can drive carts
15. Stay on cart paths
Award Ceremony
Team Leader:____________________________
Materials Needed: P.A. System
Extension Cord
Plaque
Team Awards
LD/CTP Awards
Auction Items
Completed
1. Determine winning teams. Low Gross/ Low net
2. Collect longest drive and closest to pin
3. Make announcements/ present awards
4. Door prize drawing
5. Draft script outline
6. Keep awards to 50 minutes
7. Collect cards from Golf Teams
8. If short of door prizes-may want to auction
off best door prize
9. Verify all scores to determine winning team
10.Use an annual plaque to put winning team names on
11. Awards for winning teams should use rounds of golf
donated from other golf courses
Mulligan Sales
Team Leader:_______________________________
Materials needed: tape
Magic marker
1 roll double tickets
Money bag
Table
Chairs (2)
Completed
1. Set price at $5.00 each/ each player can buy two
mulligans; one for each nine holes
2. Make sign for table
3. Need $200.00 change fund. ($100x10’s, 100.00x5’s)
4. Turn money into adult adviser after registration
5. Volunteers must not be shy, Encourage golfers to
buy Mulligans!
6. Maximum of 2 Mulligans per player. Do not sell more
than two per player.
7. Need 1 folding table and 2 chairs.
8. Golfers must buy mulligan ticket for door prize drawing
9. Need a box for tickets
10. Establish a Door Prize for mulligan tickets