Minutes - Northvale Public School / Overview

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NORTHVALE BOARD OF EDUCATION
NORTHVALE, NJ 07647
Minutes of the Regular Meeting held on June 24, 2013
I.
CALL TO ORDER AND ROLL CALL
Mr. Joseph McGuire, President called the meeting to order at 6:30 P.M.
II.
Present:
Mrs. Johanna Bargisen
Mr. Robert Bargna
Mr. Joseph E. McGuire
Absent:
Mrs. Frances Brogan
Mrs. Gina Corrado
Also present:
Mr. Michael Pinajian, Superintendent
Mr. Paul Stabile, School Business Administrator
Mr. Steven Linzenbold, Assistant Principal
Mrs. Maria Yuelys, Rockleigh Board member
FLAG SALUTE AND PLEDGE OF ALLEGIANCE
Joseph McGuire led all those present in a salute to the flag.
III.
PUBLIC ANNOUNCEMENT BY PRESIDING OFFICER
Adequate notice of this meeting has been emailed to the municipal clerk and the
Rockleigh School Business Administrator, and was also published in The Record on
January 17, 2013.
IV.
APPROVAL OF MINUTES
On a motion by Mr. Bargna and seconded by Mrs. Bargisen the Northvale Board of
Education approved the following Northvale Public School District minutes:
Regular meeting
Executive Session
IN FAVOR:
OPPOSED:
May 29, 2013
May 29, 2013
Mrs. Bargisen, Mr. Bargna and Mr. McGuire
None
REGULAR MEETING JUNE 24, 2013
V.
COMMENTS FROM THE PUBLIC – AGENDA ITEMS ONLY
None
VI.
SUPERINTENDENT’S REPORT
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Compliment staff for a wonderful end of year
Approval of Steve Linzenbold to principal
Recommend Paul Stabile for the 2013-14 school year
Amend resolution #8 staff co-curricular paying stipend for lunch supervisor
add Ms. Brajuha and Ms. Santos
Mr. Bargna motioned and Mrs. Bargisen seconded the motion that
Resolutions 1 through 21 be accepted as presented.
Mrs. Bargisen:
Mr. Bargna:
Mr. McGuire:
Yes to all
Yes to all
Yes to all
It is the recommendation of the Superintendent that the Board of Education
approve:
1.
RESOLUTION
WHEREAS, the Northvale Board of Education (hereinafter referred to as the
“Board”) has employed Michael Pinajian (hereinafter referred to as “Pinajian”) as
the Superintendent/Principal of the Northvale Public School; and
WHEREAS, the Board has determined that it is in the best interest of the school
district to appoint a Principal of the Northvale Public School; and
WHEREAS, the appointment of a Principal of the Northvale Public School requires
that Pinajian’s title as Superintendent/Principal of the Northvale Public School be
amended to Superintendent, Chief School Administrator; and
WHEREAS, Pinajian shall continue to perform the duties of Superintendent, Chief
School Administrator, in accordance with the job description previously approved
by the Board for said position.
NOW, THEREFORE, BE IT RESOLVED that effective July 1, 2013, Pinajian’s title shall
be amended to Superintendent, Chief School Administrator, in accordance with the
job description previously approved by the Board for said position.
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REGULAR MEETING JUNE 24, 2013
2.
RESOLUTION
WHEREAS, the Northvale Board of Education (hereinafter referred to as the "Board")
is desirous of appointing Steven Linzenbold (hereinafter referred to as "Linzenbold")
to serve as Principal for the Northvale School District; and
WHEREAS, Linzenbold is desirous of accepting employment as Principal for the
Northvale School District; and
WHEREAS, the parties are desirous of memorializing the terms and conditions of
their agreement.
NOW, THEREFORE, BE IT RESOLVED that the Board hereby ratifies and approves the
appointment of Linzenbold, as Principal for the period beginning on July 1, 2013 and
ending on June 30, 2014 in accordance with the terms of the Employment Agreement
annexed hereto and incorporated herein by reference.
BE IT FURTHER RESOLVED that the Board hereby authorizes the Board President to
execute, on behalf of the Board, the Employment Agreement by and between the
Board and Linzenbold.
3.
RESOLUTION
WHEREAS, the Northvale Board of Education submitted merit pay criteria, for the
2012-2013 school year, for Michael Pinajian, Superintendent to the Bergen County
Executive Superintendent of Schools for review on September 25, 2012; and
WHEREAS, the Bergen County Executive Superintendent of Schools approved the
merit pay criteria for Michael Pinajian on January 8, 2013; and
WHEREAS, that the Northvale Board of Education hereby certifies that the following
qualitative and quantitative merit criteria that were submitted and approved by the
Bergen County Executive Superintendent of Schools have been successfully
completed and
NOW THEREFORE, BE IT RESOLVED, that the merit pay achievement percentage
and compensation awarded by the Northvale Board of Education is calculated on the
base salary of $135,000 is approved as follows:
BE IT FURTHER RESOLVED, that the Northvale Board of Education shall submit to
the Bergen County Executive Superintendent of Schools for review and approval
prior to issuing payment in the amount of $15,741.00 to Michael Pinajian,
Superintendent.
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REGULAR MEETING JUNE 24, 2013
4.
Approve Superintendent’s Merit Goals for the 2013-2014 School year. [click]
5.
Approve the re-hire of Mr. Paul Stabile, Business Administrator/Board Secretary,
from July 1, 2013 through June 30, 2014. ($103,000)
6.
Approve the re-hire of Mrs. Patricia Kayan, Executive Secretary to the Chief School
Administrator, from July 1, 2013 through June 30, 2014. ($55,385)
7.
Approve the re-hire of Mrs. Paige Gan, Business Office Administrative Secretary,
from July 1, 2013 through June 30, 2014. ($65,468)
8.
The following extracurricular and co-curricular stipend positions for the 2012-2013
school year.
Athletic Coordinator
Intramural Coordinator
Basketball Girls Coach
Basketball Boys Coach
Soccer Coach
Volleyball Coach
Track Coach
Mrs. Vadovic
Mrs. Vadovic
Ms. Wall
Mr. Schulman
Ms. Dimataris
Mr. Schulman
Mr. Kucheruck
$2,571
$3,341
$2,804
$2,804
$3,084
$3,084
$1,800
AM Computer Lab Supervisor
School Newspaper Advisor
Literary Magazine
Yearbook Advisor
Mrs. Syre
Mrs. Broking
Mrs. Hermalyn
Ms. Tarrant
Mrs. Syre
$4,838
$1,718
$ 900
$ 900
$2,496
Art Club Supervisor
International Club Supervisor
Mrs. Matos
Ms. Quarato
$1,800
$1,800
Drama Director (Spring Musical
or Play)
AM Band Director
AM Choir Director
Ms. Vanderstreet
$2,944
Mr. Herndon
Ms. Vanderstreet
$6,170
$5,889
Student Council Advisor
Mrs. Santos
$1,868
Student Activities Advisors
Mrs. Vadovic
Mrs. Santos
$2,459
$2,459
Ms. Brecher
Mrs. Broking
Mrs. Doramajian
Mrs. Santos
$27 per meeting
$27 per meeting
$27 per meeting
$27 per meeting
National Junior Honor
Society Advisors
(Approx. 2-3 meetings per year)
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REGULAR MEETING JUNE 24, 2013
9.
Master Scheduler
Dr. Sarver
$3,500
Lunchroom Supervisors
Anne Marie Astudillo
Alexandra Costa
Catherin Brajuha
Elizabeth Santos
$27 per session
$27 per session
$27 per session
$27 per session
Kindergarten –Sept. Only
Dianne Smith
Danielle Trujillo
Erin Clarke
Jen Helfman
$27 per session
$27 per session
$27 per session
$27 per session
To accept, with regret, the resignation of Dona Vinci, for the purpose of retirement,
effective August 31, 2013.
10. To accept, with regret, the resignation of Theresa Nizewitz, for the purpose of
retirement, effective June 30, 2013.
11. To accept, with regret, the resignation of Josephine McGrath (part-time special
education aide) effective June 30, 2013.
12. Approve the re-hire of the following Substitutes for the 2013-2014 school year.
Nancy Alsharif
Lois Beekman
Naomi Blank
Lisa Buckley
Lenka Curko
Robin Fisette
Daniel Johnson
Karen McGuire
Jane Mosier
Diane Meyer
Jennifer Pawlowski
Jane Quigley
Linda Ryan
Mary Shepard
Sue Welzer
Maria Yuelys
Rebecca Angioletti
Douglas Bish
Judy Blair
Nancy Cupani
Mimi Falkenstern
Geryl Greenberg
Lori Langone
Amanda Merkle
Lou Morris
Deirdre Molloy
Tara Pisano
Alexandra Quinn
Ernest Scalabrin
Beth Stein
Laura Williamson
Helen Zebro
13. Approve Melisa Skific to be added to our 2013-2014 substitute list.
14.
Approve Susan Keenan, a Demarest Special Ed. Aide, to be added to our 2013-2014
substitute list and the Demarest Board of Education shall reimburse the payment
made to Susan Keenan.
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REGULAR MEETING JUNE 24, 2013
15. Approve the following summer aides for special needs Northvale Students for
summer school. Hours will be 8:30 am – 12:00 pm beginning for a period of 19 days,
at a per diem rate of $16.00 per hour
Martha Martin
Lynn Bucceroni
16. The following chaperones for the 6th grade trip to Greenkill Environmental Center
and reimbursement of the fingerprinting cost of $37.00 each per NJ Statute 18A:6-7.2
for volunteers.
Mr. Abate
Mr. Bargna
Mr. Connolly
Mr. McElduff
Mr. McGuire
17. Approve contract between West Bergen Mental Healthcare and the Region III
Special Service Director for the 2013-2014 school year. [click]
18.
Approve Mr. David Haase Middle School Science Teacher for the 2013-2014 school
year. (BA/step 1: $43,913) Based on current Teachers’ contract.
19.
Approve Martha Martin, .5 one-on-one aide for 3rd grade student for the 2013-2014
school year. ($15,505, no health benefits) Based on current Teachers’ contract.
20.
The following trips: [click]
a. Hovercraft Invitational grades 7SDL/8SDL
b. Student Council Day with Northvale Mayor & Council
21.
The following Security Drills:
Security Drill
5/30/13
6/19/13
VII
Reverse Evacuation/Lockdown
Non Fire Evacuation
45 minutes
10 minutes
REPORT OF SCHOOL BUSINESS ADMINISTRATOR
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The bids for the Exterior Fire Wall again came in higher than what was
budgeted for. Recommendation from the architect to cancel the project and
resubmit as a grant for next year.
Met with the architect to discuss what projects should be submitted to the
State as grants to be completed next year, such as the renovation of the
gymnasium, exterior doors, floor in the link.
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REGULAR MEETING JUNE 24, 2013
Mr. Bargna motioned and Mrs. Bargisen seconded the motion that
Resolutions 1 through 17 be accepted as presented.
Mrs. Bargisen:
Mr. Bargna:
Mr. McGuire:
Yes to all
Yes to all
Yes to all
It is the recommendation of the Business Administrator that the Board of Education
approve the following:
1. General Fund warrants:
June Bill List
June Payroll #1
$284,757.58
$540,018.01
2. Report of the Board Secretary and Report of the Treasurer for the month ending
May 31, 2013; and
Further, that in compliance with NJAC 6A:23-2.11(c) 4, the Northvale School District
Board of Education certifies that no major account or fund has been over-expended
and that sufficient funds are available to meet the district’s financial obligations for
the remainder of the fiscal year.
3. Transfer of funds between budgetary line items for May 2013
4. Submission of the monthly Transfer Report to the Executive County Superintendent
for approval of the budgetary line item transfers that exceed the 10% threshold
5. Appointment of Suzanne Burroughs as Treasurer of School Moneys for the 20132014 school year at a salary of $5,263
6. Annual Contract with Asbury Park ITC for Budgetary Accounting System and
Payroll/Personnel System Services from July 1, 2013 to June 30, 2014 at rates and
fees listed below:
Budgetary Accounting
Payroll/Personnel
User License Fees
Total:
$6,200
$8,500
$1,125
$15,825
7. Annual Contract with Bergen County Special Services for one student receiving
Teacher of Deaf services at a cost not to exceed $6,045 for the 2013-14 school year
8. Flexible Spending Plan
Pursuant to the requirements of NJPL 2011 Chapter 78, the Northvale Board of
Education will continue the Section 125 Flexible Spending Account (FSA) program
from September 1, 2013 to August 31, 2014.
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REGULAR MEETING JUNE 24, 2013
The Board will offer the Medical Care FSA with a $2,000 threshold and the
Dependent Care FSA with a $3,000 threshold.
Employees electing the Medical Care FSA, the Board will be responsible for the
$4.00 monthly administrative fee or a monthly minimum of $50.00. Employees
electing the Medical/Dependent Care FSA, the employee will be responsible for
the $4.00 monthly administrative fee.
9. Legal Cost Control
WHEREAS, the District acknowledges that it has exceeded the 130% statewide
average for legal cost, and
WHEREAS, the District shall establish internal controls to reduce legal cost when
possible, and if not, provide evidence that such procedures would not result in a
reduction of cost,
THEREFORE BE IT RESOLVED that the District will:
1) Limit the number of persons with authority to request services to the
Superintendent, Business Administrator, Principal and the Child Study Team
Chairperson,
2) Establish guidance to prevent the use of legal counsel unnecessarily for
management decisions where information is readily available through policy,
administrative regulations and professional source materials,
3) That request for legal advice be made in writing and maintained on file,
4) Maintain a log of all legal counsel and that all legal bills be compared to the
contact log.
10. Reject Bids for the Firewall Exterior Veneer Repair
WHEREAS, the Northvale Falls Board of Education (hereinafter referred to as the
“Board”) advertised for bids for the Firewall Exterior Veneer Repair at Northvale
Public School (hereinafter referred to as the “Project”); and
WHEREAS, on June 19, 2013 the Board received two (2) bids for the Project, the
lowest base bid in the amount of $131,397; and
WHEREAS, the bids are excessive as to price, as they substantially exceed the cost
estimates prepared by the Architect for this Project and, as such, are unreasonable
as to price.
NOW, THEREFORE, BE IT RESOLVED, that the Board hereby rejects the bids
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REGULAR MEETING JUNE 24, 2013
received for the Firewall Exterior Veneer Repair at Northvale Public School
pursuant to N.J.S.A. 18A:18A-22(a) as the bid substantially exceed the cost
estimates and, as such, are unreasonable as to price on the basis of the cost
estimates prepared on behalf of the Board.
BE IT FURTHER RESOLVED, that due to the fact that the Project cannot be
completed prior to September 1, 2013, and the Board may submit a similar project
for ROD Grant funding, the Board hereby abandons this Project.
11. Cancel the State Project # 3730-050-13-4000, Exterior Fire Wall Repairs and
Refinishing to the Northvale Public School.
12. Submission of the Exterior Fire Wall Repairs and Refinishing to the Northvale
Public School to the State Department of Education as a Level I Capital Project
requesting EFCFA ROD state grant funding.
13. Award Promedia Technology Services, Little Falls, NJ for the installation of a new
security system and replacement cameras in the amount of $83,223 per the
following cooperative pricing and state contract: NJS Cooperative Pricing
#26EDCP; WSCA #A83083; ERATE Spin # 143004851 as per the recommendation
of the architects, Environetics, Inc.
14. Award the additional alternates for the All Purpose Room Partial Window and
Floor Replacement
WHEREAS, the Northvale Board of Education (hereinafter referred to as the
“Board”) solicited bids for the All Purpose Room Partial Window and Floor
Replacement at Northvale Public School Project (hereinafter referred to as the
“Project”); and
WHEREAS, on May 22, 2013, the Board received one (1) bid for the Project,
submitted by Cordoba Construction, Inc. (hereinafter referred to as “Cordoba”)
with a base bid in the amount of $180,046, together with Alternate No. 1 in the
amount of $20,500, Alternate No. 2 in the amount of $7,876, Alternate No. 3 in the
amount of $6,697, Alternate No. 4 in the amount of $11,710 and Alternate No. 5 in
the amount of $27,997; and
WHEREAS, the bid submitted by Cordoba is responsive in all material respects
and it is the Board is desire to award the contract for the Project to Cordoba in the
amount of $200,546, representing a base bid in the amount of $180,046 together
with Alternate No. 1 in the amount of $20,500; and
WHEREAS, the Board reserves the right to award Alternate No. 2 in the amount of
$7,876, Alternate No. 3 in the amount of $6,697, Alternate No. 4 in the amount of
$11,710 and Alternate No. 5 in the amount of $27,997, not later than July 30, 2013,
for a total contract price not to exceed $254,826.
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REGULAR MEETING JUNE 24, 2013
NOW, THEREFORE, BE IT RESOLVED that the Board hereby awards the additional
alternates for the All Purpose Room Partial Window and Floor Replacement at
Northvale Public School Project to Cordoba Construction, Inc. as follows: Alternate
No. 2, Paint APR walls in the amount of $7,876, Alternate No. 3, Add VCT Flooring
Replacement in the amount of $6,697, Alternate No. 4, Door Replacement in the
amount of $11,710 and Alternate No. 5, Powered Window Shades in the amount of
$27,997, for a total amount of $54,280.
15. To approve the shared service agreement with the Borough of Northvale for the
purchase of a Toro Groundmaster 7210 mower and accessories as per the Bergen
Co-Op program in the amount of $20,105.50.
16. Transfer of Current Year Surplus to Reserve
WHEREAS, NJSA 18A: 21-2 and NJSA 18A: 7G-13 permit a Board of Education to
establish and/or deposit into certain reserve accounts at year end, and
WHEREAS, the aforementioned statutes authorize procedures, under the authority
of the Commissioner of Education, which permit a board of education to transfer
anticipated excess current revenue or unexpended appropriations into reserve
accounts during the month of June by board resolution, and
WHEREAS, the Northvale Board of Education wishes to deposit anticipated current
year surplus into a Capital Reserve account at year end, and
WHEREAS, the Northvale Board of Education has determined to retain as year-end
unreserved, undesignated fund balance for the year end June 30, 2013, an amount
not–to-exceed the state mandated 2% cap, plus applicable adjustments, and plus
an additional $670,000; with the excess above this amount, first being transferred
into the Maintenance Reserve Account in the amount of $70,000 and the balance in
an amount not to exceed the maximum allowable amount defined by the district’s
Long Range Facility Plan, is to be transferred to the Capital Reserve Account
subject to the verification upon completion of the Audit;
NOW THEREFORE BE IT RESOLVED by the Northvale Board of Education that it
hereby authorizes the district’s School Business Administrator to make this transfer
consistent with all applicable laws and regulations.
17. As per the recommendation of the architect, Environetics Inc. to approve contract
change order #1 submitted by Cordoda Construction, Inc to remove the exterior
window caulk from the clearstory windows in the All Purpose Room in the amount
of $11,525.00
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REGULAR MEETING JUNE 24, 2013
VIII
NEW AND UNFINISHED BUSINESS
DATES TO REMEMBER
Cancelled July 22, 2013 Regular Meeting
Rescheduled for July 29, 2013 – Regular Meeting…………6:30 pm
August 26, 2013 – Board Retreat……………….…………..…5:00 pm
Regular Meeting immediately following Retreat
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IX
HIB 3 total 2 were HIB and 1 was a consultation; new grading system to begin
in Sept in regards to the HIB, district will grade themselves.
Security assessment walk thru conducted by the Northvale Police and Bergen
County prosecutor’s office this Friday June 28
COMMENTS FROM THE PUBLIC
Mr. Herndon thanked the Board for their cooperation during the negotiation
process.
X
EXECUTIVE SESSION
WHEREAS, the Open Public Meeting Act and the Northvale Board of Education
policy reserve the right within the constraints of state law to sit in executive
session; and
WHEREAS, there now exists a need for this board to meet in an executive session;
now, therefore, be it
RESOLVED, that the Northvale Board of Education adjourn into executive session
for the purpose of personnel and negotiations and be it further
RESOLVED, that the public will be informed at a future public meeting, said date is
not predictable at the present time
XI
ADJOURNMENT
Motioned by Mr. Bargna and seconded by Mrs. Bargisen, the meeting was
adjourned at 6:53 p.m.. The motion passed with all in favor.
PAUL STABILE
School Business Administrator/Board Secretary
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