TO:
FROM:
RE:
DATE:
Governance Review Committee
Kendell Wilde
Sector Scan
September 21, 2009
The following students unions/governments were approached to provide perspective on how other unions/governments were structured:
(1) The Alma Mater Society of the University of British Columbia
(2) Student Society of McGill University
Response Received
Response Received
(3) University of Calgary Students’ Union
(4) The Alma Mater Society of Queen’s University
(5) Michigan Student Assembly (at University of Michigan)
(6) Associated Students at Stanford University
No Response (see below)
Response Received
No Response (see below)
No Response
Response Received (7) Undergraduate Government of Boston College
The following information was sought:
Can you please provide us with the following information?
(1) Do you have a student council that oversees the organization?
(2) Who sits on your Council?
(3) Do you have a board of directors that oversees the organization?
(4) Who sits on your Board?
(5) What are your committees of Council?
(6) What are your committees of the Board?
(7) What is the purpose or function of each committee?
(8) What is the relationship between your Board, Council and Committees? Is there any overlap in membership?
(9) Do you have any other governing body that I haven't not addressed above? If yes, please provide similar information.
(10) Do you have any other governance information that you think would be useful for us to know?
Lastly, do you have an organizational chart for your governance bodies?
Enclosed in this document is any of the information received from any particular institution.

– 2 –
Do you have a student council that oversees the organization?
Yes. Council is the organization's Board of Directors.
Who sits on your Council?
From our Bylaws, which is a governance document that can be changed only by referendum or quorum at an AGM of Special General Meeting:
Members
(a) The voting members of Council shall be: i) the Executive of Council as outlined in Bylaw 5(3)(a); ii) the student representatives of the Board of Governors as defined by the University Act; iii) the Council Senators elected in accordance with Bylaw 6(5)(a); and iv) the duly elected representatives of the following Constituencies provided that such representatives are elected in accordance with the constitution of the
Constituency:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Agriculture
Architecture
Arts
Commerce
Dentistry
Education
Engineering
(11) Human Kinetics
(12) Law
(13) Library, Archival &
Information Studies
(14)
(15)
(16)
(17)
Medicine
Nursing
Pharmacy
Planning
(8)
(9)
Family & Nutritional Science
Forestry
(10) Graduate Studies
(18)
(19)
(20)
Rehabilitation Medicine
Science
Social Work and all duly elected representatives of other degree granting faculties and schools of
UBC Vancouver. Should the name of a Constituency change, such change of name shall not affect the representation of such Constituency, and this provision of the By-Law shall be deemed automatically amended to refer to the new name of the Constituency.
(b) The non-voting members of Council shall be: i) the Ombudsperson; and ii) a representative from the Summer Session Association (as defined in the Code); and iii) such other Members as by Two-Thirds (2/3) Resolution of Council are appointed as non-voting members."

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(c) Each Constituency shall be entitled to one representative on Council; provided, however, that each Constituency with 1,500 or more active members shall be entitled to one additional representative for each 1,500 active members in the Constituency.
(d) The Constituency membership shall be determined each year from the Society membership list effective from the first day of December.
(e) The incoming members of Council who are Constituency representatives shall assume their office at the annual general meeting or where a member has been elected by way of a by-election in accordance with the bylaws of the Constituency electing the Council member, at the first Council meeting after the said election.
(f) The student members of the Board of Governors shall assume their seats on Council at the first
Council meeting after the Board of Governors meeting where they first sit as voting members.
(g) Council Senators shall assume their seats on Council at the first Council meeting after the Senate meeting where they first sit as voting members.
(h) A member of Council who is a constituency representative as defined in Bylaw 5(2)(a)(iv) shall lose his membership in Council if such member has missed five (5) regularly scheduled Council meetings during the School Year. A constituency representative shall, for the purposes of this provision, be considered absent even if he has appointed an alternate to attend in his place.
(i) A member of Council who is a student representative for the Board of Governors may lose his membership in Council by a referendum held in accordance with Bylaw 4.
(j) A member of Council who is a Council Senator may lose his membership in Council pursuant to
Bylaw 6(4)(b) or 6(5)(b).
Do you have a board of directors that oversees the organization?
No.
What are your committees of Council?
There are currently over 20 Committees of Council, with varied mandates. Committee reform is an ongoing topic at the AMS, with no clear consensus about how to approach it.
What is the purpose or function of each committee?
It's a long list - I could send you a copy of our Code, a governance document that can be changed by
Council resolution, and spells out the mandate of our Committees and working groups. It's about 170 pages long, with 17 pages of Committee mandate info. Let me know if you're looking for that much detail!
We recently updated our Bylaws, which I could also share, if you'd like them.
What is the relationship between your Board, Council and Committees?
Committees are made up mostly of Council members, with a strong effort to get members at large involved wherever possible.

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Do you have a student council that oversees the organization?
We do, it serves as our primary representative body and Board of Directors for our Corporation.
Who sits on your Council?
Various members from campus groups, faculties. The full list is available on our website (ssmu.mcgill.ca)
Do you have a board of directors that oversees the organization? & Who sits on your Board?
There is an executive committee of Council (made of up of the Executives of the society) who manage day-to-day operations.
What are your committees of Council?
I have attached a list of our committees and brief descriptions
What are your committees of the Board?
None
What is the purpose or function of each committee?
Attached
What is the relationship between your Board, Council and Committees? Is there any overlap in membership?
All Committees are committees of council, made up of councillors, members at large, and members of our permanent staff
Do you have any other governing body that I haven't not addressed above? If yes, please provide similar information.
Twice a year we have general assemblies where any student can bring a motion and is voted on by all students in attendance.

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Presidential Affairs Committee the President; three (3) Councillors; the General Manager or his/her delegate (non voting); two (2) members-at-large appointed by the other members of the committee
This year, the Presidential Affairs Committee will play a very central role in reforming the legislative council of the Society. This group, under the supervision of the President, will be helping to complete the
Internal Audit of the Committees of Council (IACC), which will completely reform the committee structure. This is an excellent opportunity for students wishing to gain legislative experience at SSMU.
The committee will likely meet every two weeks, and will require some outside research. Knowledge of
SSMU an asset, but not required.
Key Interests: Politics, Policy, Legislation
General Assembly Committee the President; the Vice-President Internal; the Speaker of Council; four (4) Councillors; two (2) members-at-large
The mandate of the GA committee is to make recommendations on the planning and execution of our
General Assemblies. Anyone interested in SSMU’s largest body for direct democracy is encouraged to get involved. This will meet 2-3 times over the course of the year and propose improvements to the current format. Last year, the committee recommended constitutional amendments that were ultimately adopted. No experience required.
Key Interests: Politics, Representation, Activism
Constitutional Review Committee the President (chair); three (3) Councillors; two (2) members-at-large appointed by the other members of the committee; and the General Manager ( ex-officio ).
The mandate of the Constitutional Review Committee includes, but is not limited to: assisting the
President in ensuring the long term integrity of the Society with regards to its Constitution and Bylaws, to review the Constitution and By-laws from time to time to assess whether it adequately serves the needs of the Society, and to present recommendations on Constitutional Bylaw reform to the Executive Committee and Council when necessary.
This committee will also be involved in the Internal Audit of the Committees of Council which hopes to improve the efficiency of the Society’s legislative structure by reviewing its committee structure. This will provide excellent experience for any Undergraduate hoping to get more involved with the Society.
Key Interests: Corporate Governance, Policy, Law

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University Affairs Committee the Vice President, University Affairs; three (3) Councillors; the President (non voting); and two
(2) members-at-large appointed by the other members of the committee.
This year, some responsibility of the University Affairs Committee will be…
To address issues relating to University-Undergraduate student relations that do not fall directly under the purview of Senate (for example, issues relating to student services and sustainable initiatives)
To work closely with the VP University Affairs to inform the student body about the administrative and governance activities at McGill by any creative means possible
To organize creative ways to poll and receive student input on their experiences at McGill and other specific issues as they arise
Work closely with the Academic Research Commissioner
Commitment… The committee will meet once a month following each Senate meeting. Other smaller meetings will be scheduled when necessary around specific events and projects.
Key Interests: University Governance, Committee Membership, Academic Affairs
Library Improvement Fund Committee the Vice President, University Affairs; three (3) members at large appointed by the University
Affairs Committee; the two (2) SSMU reps to the Senate Committee on Libraries; the General
Manager or his/her delegate (non-voting); and the Director of Libraries and two (2) representatives from the libraries chosen by the Director (non-voting).
The SSMU Library Improvement Fund (“LIF”) is a fund composed of fees paid by members of the
SSMU and other contributions, the sole and unique purpose of which is to enrich the resources normally provided by the University and used by students. This is a parity committee of students and administrators which targets areas that will benefit students the most. Students on this committee have an opportunity to directly change and improve the libraries they use on campus, and interact with the administrators responsible.
Key Interests / Aspirations: Libraries, Space Improvement, Student Life
The Student Equity Committee the Student Equity Commissioner; the Vice President, University Affairs; one (1) councillor; five
(5) members on the following, each to be appointed by members 1.1 through 1.3: one (1) member on Race and Ethnic Relations; one (1) member on Women, one (1) member on Dis/ Ability; one
(1) member on First Peoples; one (1) member on Queer and Trans Peoples; and two (2) members at-large
This year, some responsibility of the student equity committee will be…
to aide the Equity Commissioner in the running of Social Justice Days (10 day event at the end of January/beginning of February)

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liaise with groups on campus to gauge students’ concerns about equity at McGill and act when possible
work with the Social Equity and Diversity Education Office on promoting equity related events
review and make recommendations on the equity practices within the SSMU
work closely with SSMU Senators on University Equity Committees
Commitment…Standard committee meetings will be set at 3 times per semester. Other smaller meetings will be scheduled when necessary around specific events and projects.
Key Interests: Equity, Activism, Policy
Awards of Distinction (3 Member-at-large positions)
President (ex-officio, voting); Vice President, University Affairs (ex-officio, voting); At least two
(2) Councilors; At the discretion of the Selection Committee, up to three (3) members-at-large
This committee is responsible for awarding the Awards of Distinction Scholarships. The purpose of the
Fund is to acknowledge students who have demonstrated a commitment to excellence in two areas of their collegial life. This entails showing evidence of outstanding leadership in the McGill Community through significant contributions to student activities or organizations coupled with high academic performance during the applicant’s entire academic history in their current full-time degree.
Key Interests: Accessibility, Student Life
External Affairs Committee the Vice President, External Affairs; three (3) Councillors; the President (non voting); and two (2) members-at-large appointed by the other members of the committee.
The External Affairs Committee is a central organ to SSMU external affairs. As such, the Committee will support and collaborate on all initiatives pursued through the External Office. The major projects this year will include, but are not limited to:
• Campaigning against the Governance Bill 38
• Activating and developing the Table de concentration etudiante de Quebec (TaCEQ), Quebec’s new student lobbying coalition.
• Campaigning in potential Municipal and Federal elections
• Lobbying for and promoting awareness on post-secondary education issues, including accessibility, tuition, underfunding, loans and bursaries etc.
• Creating an action plan for McGill - Milton-Parc community relations
The committee’s operations will include drafting important policy submissions and documents, advising and collaborating on campaigns, courses of action and negotiations carried out by the Office and a general vetting of the direction of the VP External Affairs portfolio.
Time commitment:

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Either a meeting every week or a meeting every two weeks, depending the work load. Additionally, committee members should be prepared to revise documents on their own time before meetings.
Skills to bring:
Committee members are expected to have an interest in politics, social issues, student advocacy and community relations to Committee meetings. Membership and participation in this committee will cultivate political analysis, creativity and a broad understanding of the student movement, issues affecting the quality and accessibility of post-secondary education and other socio-political issues in Canada.
Key Interests: Representation, Federal / Provincial Politics, Activism, Student Movement
Building Committee the Vice President, Clubs & Services; two (2) Councillors; two (2) members-at-large appointed by the other members of the committee; the President (non voting); and the General Manager
(non-voting); and the Office Manager (non-voting); and the Security Supervisor (non-voting); and the Building Porters (non-voting)
Has not met in recent history, but is being revived this year. Will meet likely once every two weeks for 1 hour, but will require outside research and analysis. The VP C&S is calling Building Committee this year to draft a 10-year plan for the Shatner building. It would be similar to the University’s Master Plan, if you have seen this document. This plan for the Shatner Building would include:
- Principles of how the building should operate and definitions of how to follow these principles
- Analysis of current building usage
- Goals for how the building should operate ideally
- Recommended building renovations and ways to use the building differently
- Budget analysis
Key Interests: Management, planning, budgeting, sustainability
Clubs and Services Committee the Interest Group Coordinator (chair); the Vice President, Clubs and Services; three (3)
Councillors; the President (non voting); the General Manager or his/her delegate; and two (2) members-at-large appointed by the other members of the committee.
Meets – once every two weeks for 3 hours
Needs – 3 Councilors, 2 Members at Large. Members should have a special interest in clubs. Will not require any outside research or special knowledge.

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Duties – reads all new club applications and makes recommendations on approval, sifting through 5-10 applications per meeting. Advises the VP Clubs and Services on issues relating to her portfolio (Should the by-laws on how to become a service be expanded? What is an ISG? Etc.). Largely administrative.
Notes – was the Committee that recommended Choose Life for interim and full club status last year
Key interests: Interest Groups, Student Life, Services
McGill Tribune Board of Directors
The Editor-in –Chief or his/her delegate; The Vice-President (Clubs and Services); One (1)
Councillor; A representative from the Tribune writing staff, The Advertising Manager (nonvoting); Two students-at-large, selected by the Clubs and Services committee; The Vice-
President (Finance and Operations) (non-voting);
Administrative aspects include the annual selection of the Editor-in-Chief, the approval of the budget, in concert with the Editor-in-Chief and Vice-President (Finance and Operations), the resolution of complaints about content and the approval of the by-laws of the Tribune Publications Society. No previous journalism experience required.
Key Interests: Journalism, Publishing, Interests Groups, Budgeting
Finance Committee
The Finance Committee Coordinator (chairperson/secretary); The Vice-President (Finance and
Operations) (voting); The Vice-President (Clubs and Services) (voting); Three (3) Councillors of which one (1) shall be an Interest Group representative (voting); Two (2) Members-at-Large
(voting); One (1) representative of the Environment Committee (voting on environment fees application issues only); One (1) Environment Commissioner (non-voting); President (exofficio/non-voting); Comptroller (ex-officio/non-voting)
The Finance Committee is responsible for all applications relating to the Club and Campus Life Funds. It meets regularly (every 2 weeks) for 2-3 hours to discuss the applications received. No particular experience is required, but a knowledge of campus groups is helpful. This committee will start almost immediately as club funding is generally distributed at the beginning of the year.
Key Interests: Interests Groups, Finance, Budgeting
Investment Advisory Committee
The Vice-President (Finance & Operations) (voting); Three (3) Councillors (voting); Three
(3) Members-at-Large (voting); President (ex-officio/non-voting); Comptroller (ex-officio/nonvoting) ; General Manager (ex-offcio/non-voting)
This committee advises the VP Finance & Operations on the Society’s investment portfolio and makes recommendations. This committee will meet periodically, and a strong background in Finance and/or portfolio management is preferable. This year will be particularly important, as the Executive is

– 10 – considering how the portfolio should be distributed. This committee will provide valuable experience for anyone considering portfolio management.
Key Interests: Investments, Finance, Markets
Operations Committee the Vice-President (Finance and Operations); Three (3) Councillors; Two (2) Members-at-Large;
President (ex-officio/non-voting); Comptroller (ex-officio/non-voting)
This committee will help provide general oversight into all of the SSMU’s operations (Gerts Bar, Haven
Books). Meetings are focused on new ideas and how these services can be improved. Operations committee is also consulted whenever a new project and/or tenant is being considered. In recent memory,
Operations committee was responsible for several strategic decisions, including the selection of our newest tenants Café Supreme and Liquid nutrition. Valuable experience for anyone considering a career in business strategy. It meets as needed, and regularly 4-5 times a year.
Key Interests: Marketing, Strategy, Management, Finance
Budget Committee the Vice-President (Finance and Operations); Three (3) Councillors; Two (2) Members-at-Large;
President (ex-officio/non-voting); Comptroller (ex-officio/non-voting); General Manager (exofficio/non-voting)
The Budget Committee is responsible for setting the budget for the upcoming fiscal year. This is done in coordination with the VP Finance & Operations. This committee only meets after January, but the time commitment is regular, with meetings generally once a week. This is a good opportunity for students wanting to know more about SSMU finances, and valuable experience in corporate budgeting. Very little financial knowledge necessary.
Key Interests: Finance, Fund-Based Accounting, Student Life

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Constitution
This fundamental piece of legislation establishes the objectives and membership of the Students'
Union. It also establishes the Students' Legislative Council, the Executive Cabinet, the Review Board and Tribunal as the legislative, administrative and judicial arms of the Students' Union respectively.
The Constitution also sets out the process for setting Students' Union fees.
Governance Bylaw
This bylaw establishes the membership, powers, duties, objectives of the following groups:
1.
The Students' Legislative Council
2.
The Executive Cabinet
3.
The Students' Academic Assembly
4.
The External, Events and Operations & Finance Commissions
It describes how individuals are able to take on the following positions and the powers, duties, and responsibilities these roles entail:
1.
President
2.
Vice President
3.
Commissioner
4.
Faculty Representative
5.
Speaker
This bylaw also describes the rights and powers of Students’ Union members, including the way in which they may petition the Students' Union to consider a matter. Finally, it itemizes and describes the fees that union members pay.
-----------
The Students’ Academic Assembly (SAA) includes 13 elected Faculty Representatives (one from each faculty) as well as the four Academic Commissioners . The SAA represents students on many
University committees, while providing academic assistance through workshops and tutor referrals.
The SAA is also available to assist students with academic grievances and appeals.
The External Commission represents students to all bodies outside the Students' Union. This includes dealing with the University administration, other students' unions, and all levels of government on issues like tuition, student loans, transit, daycare and housing.
The Events Commission is responsible for much of the social life on campus. They plan and coordinate a large number of events and activities during the year. This includes awareness weeks,
Cinemania, Wired Wednesdays, and special parties such as Bermuda Shorts Day. They are also responsible for health and safety issues on campus, including acting as the liaison for the Safewalk program.
The Operations & Finance Commission is responsible for managing the financial health of the
Students' Union – overseeing $25 million in assets, and over $12 million of annual revenues. The commission is also responsible for the overall coordination of a comprehensive health and dental insurance plan for students as well as dispersing Academic and Non-Academic Travel and Conference
Funding. The Students’ Union represents students on campus organizations such as NUTV, CJSW, the
Gauntlet, Student Legal Assistance, Refugee Student Board, and the Accessibility Levy Board.
Finally, the President is responsible for ensuring the Students' Union runs smoothly and reflects the attitudes of University of Calgary students. He/she acts as a spokesperson for the Students' Union and ensures that all decisions made by SLC, SAA and executive cabinet are implemented by representing students on many University committees and boards.

– 12 –
3 documents provided (attached)
(1) Annual Report 2007-2008, 52 pages – contains organizational chart a. Pages: 7; 10-16; 19-25; 51
(2) AMS Constitution, 43 pages
(3) AMS Inc By-Laws, 33 pages a. By-Law 3 b. By-Law 4 c. By-Law 5 d. By-Law 12 e. By-Law 15

– 13 –
Although no response was received, the following information from the website was obtained…
MSA Executives
President
Vice President
Treasurer
Student General Counsel
Chief of Staff
Committees
MSA has five internal committees, each designed to perform specific administrative functions. Committees are open to non-Assembly members, but half of each committee's seats are reserved for Assembly members.
Budget Priorities Committee
BPC allocates funding to all University student Organizations.
Campus Governance Committee
CGC appoints University students to various advisory committees throughout the University.
Communications Committee
Comm is responsible for advertising for the Assembly's projects and events.
External Relations Committe
ERC is the lobbying agent of the Assembly.
Rules and Elections Committee
R&E is concerned with the Assembly's Code and elections procedures.
Commissions
MSA has thirteen commissions, which focus on networking different areas of campus and bringing projects to the
Assembly. MSA's commissions specialize on a number of student issues. Each commission is given a budget which it uses to coordinate projects, and co-sponsor other student group events on campus. Commissions are open to all students and may be chaired by any student.
Academic Affairs Commission
Campus Safety Commission
Campus Improvement Commission
Community Service Commission
Environmental Issues Commission
Health Issues Commission
International Student Affairs Commission
Lesbian, Gay, Bisexual, and Transgender Issues Commission
Minority Affairs Commission
North Campus Affairs Commission
Peace & Justice Commission

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Student Rights Commission
Voice Your Vote Commission
Women's Issues Commission
Select Committees
MSA currently has five select committies, which focus on specific issues.
• Alumni Affairs Select Committee
• Homecomming Select Committee
•
Internship Select Committee
•
Athletics Relations Select Committee
• Greek Relations Select Commitee
ARTICLE II
A. Committee Descriptions.
1. The Budget Priorities Committee (“BPC”) shall review applications for funding from student organizations, and shall submit student organization funding recommendations to the Assembly.
2. The Campus Governance Committee (“CGC”) shall a. nominate students to University committees; b. facilitate communications between MSA and its appointees to University committees; c. maintain a list of committees to which MSA makes appointments; d. maintain a list of students appointed to University committees; e. shall collect mandatory reports from appointees that will be included in the end of semester MSA reports.
3. The Rules & Elections Committee (“R&E”) shall a. monitor and facilitate MSA elections; b. record the attendance of MSA members and seek their removal when necessary. c. seek appointments to maintain a full Assembly; d. make recommendations for changes as needed to the Constitution and Compiled Code.
4. The Communications Committee (“Communications”) shall a. facilitate all communication between MSA and students; b. publicize MSA actions and activities; c. advertise MSA services to students;

– 15 – d. coordinate MSA press releases; e. facilitate MSA’s presence during New Student Orientation and Welcome Week. f. carry out its duties in a fair and equitable manner to all constituents while refraining from promoting the Michigan Student Assembly as a body of bias
5. The External Relations Committee (“ERC”) shall a. facilitate communication between MSA and individuals and organizations external to the University community; b. advocate on behalf of MSA and the student body before organizations external to the University community; c. monitor local, state and national government actions concerning MSA and the University; d. maintain contact with other college and university student governments and associations of student governments. e. Elect a liaison who shall attend Ann Arbor city council meetings and report back to the committee with any information he/she may find pertinent.
B. Commission Descriptions.
1. The Lesbian, Gay, Bisexual & Transgender Issues Commission (“LGBT”) shall monitor and work toward the improvement of student life for lesbian, gay, bisexual and transgender students, and shall facilitate communication between relevant student organizations.
2. The North Campus Affairs Commission (“NCAC”) shall monitor and work toward the improvement of student life for all students who live and study on North Campus, and shall facilitate communication between relevant student organizations.
3. The Minority Affairs Commission (“MAC”) shall monitor and work toward the improvement of student life for all African American, Asian and Pacific American, Latino, Latina, Latin American, Arab American and Native American students, shall strive to educate the university community on minority affairs, and shall facilitate communication between relevant student organizations.
4. The Women’s Issues Commission (“WIC”) shall monitor and work toward the improvement of student life for all women on campus, shall strive to educate the university community on women’s issues and shall facilitate communication between relevant student organizations.
5. The Academic Affairs Commission (“AAC”) shall a. monitor and work toward the improvement of the academic experience of all students; b. be responsible for the administration of Advice Online.
6. The Peace & Justice Commission (“P&J”) shall promote a peaceful and equitable University community in a fair and equitable manner to all constituents while refraining from promoting the Michigan Student
Assembly as a body of bias.
7. The Students Rights Commission (“SRC”) shall a. work toward the protection and education of the rights of students;

– 16 – b. shall serve on the search committee for and act as a voting member of the Code of Conduct
Advisory Board (C-CAB). c. assist C-CAB in advocating for the adoption of the recommended changes to the Statement of
Students Rights and Responsibilities before the University administration.
8. The Environmental Issues Commission (“EIC”) shall a. promote a sustainable University community; b. promote environmental awareness on campus; c. facilitate communication between relevant student organizations.
9. The International Student Affairs Commission (“ISAC”) shall monitor and work toward the improvement of student life for all international students on campus, and facilitate communication between relevant student organizations.
10. The Health Issues Commission (“HIC”) shall promote the health of all students on campus, educate students on health issues, and facilitate communication between relevant student organizations.
11. The Campus Safety Commission (“CSC”) shall promote the safety of all students on campus, educate students on safety issues, and facilitate communication between relevant student organizations.
12. The Community Service Commission (“CSC”) shall a. review applications for funding from student organizations engaged in direct community service, community development, and community organizing; b. submit community service student organization funding recommendations to the Assembly; c. provide financial and organizational training to community service student organizations; d. plan, promote, and sponsor events emphasizing the importance of community service to the
University community.
13. The Voice Your Vote Commission (“VYV”) shall, without engaging in partisan political activity, promote political awareness and participation among the University community.
14. The Campus Improvement Commission (“CIC”) shall work to promote and maintain a positive campus atmosphere. They shall also work to bring events that will better the campus as a whole.
C. Leadership, Composition and Scope of Committees and Commissions.
1. Leadership. a. Committee leadership. Each committee shall have a single chair and a single vice-chair, both of whom must be voting MSA representatives. b. Commission leadership. Each commission shall have a chair. Two students may act as co-chairs of a commission. Commission chairs may, but are not required to, be voting MSA representatives.
2. Composition. a. Unless otherwise specified in the Code, any student, faculty member, or staff member of the
University may serve on any MSA committee or commission. b. All committees and commissions must re-open applications for membership each semester.

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3. Scope. No MSA committee or commission shall take or consider action falling outside of its responsibilities as described herein, unless authorized by the Assembly or the Steering Committee.
D. Select Committees.
1. Formation. The Assembly may, upon two reads and a majority vote, establish one or more select committees. A motion to form a select committee shall require a second and a written description of the responsibilities of the select committee.
2. Duration. Select committees shall expire upon a. A date specified in the written description of the committee approved by the Assembly; b. The end of the last Steering Committee meeting of a Presidential term after Winter Term elections. c. Two reads and a majority vote by the Assembly.
3. Leadership and Composition. The leadership and composition of a select committee shall be analogous to that of an MSA commission.
E. Investigative Committees.
1. Formation. The Assembly may, upon two reads and a majority vote, establish one or more investigative committees to investigate the conduct of any MSA member(s), committee(s), or commission(s). The procedure for the formation of an investigative committee shall be analogous to that of a select committee.
2. Duration. The duration of an investigative committee shall be analogous to that of a select committee.
3. Leadership and Composition. a. An investigative committee shall consist of four members, all of whom must be voting representatives on the Assembly. b. The Student General Counsel shall chair the investigative committee. If the conduct of an
Executive Officer is under investigation, the chair of the committee shall be chosen by a majority vote of the Assembly. c. The four members of the investigative committee will be chosen by lot from the voting representatives of the Assembly, excluding those whose conduct is under investigation and those who serve as members of any committee(s) and/or commission(s) whose conduct is under investigation. d. Any member of any investigative committee who misses two meetings of the committee shall be discharged from the committee, and a replacement shall be selected by the Assembly.
4. Investigative Committee Procedure. a. The quorum of an investigative committee meeting shall be three members. No meeting of the committee shall be convened without the chair. b. The chair of an investigative committee shall vote only to break a tie among the members of the committee. c. Investigative committee meetings shall be open to the public.

– 18 – d. MSA member(s), committee(s), or commission(s) under investigation shall have the right to attend meetings of the investigative committee, and shall have the right to submit responses to any findings of the committee. e. At all stages of an investigation, an investigative committee shall presume that the alleged misconduct did not occur. Any misconduct must be proven beyond a reasonable doubt. f. Upon a finding of misconduct by an investigative committee, the committee may recommend, but its recommendations shall not exceed, the censure or removal of any offending MSA member or officer from his or her chair position, officer position, or MSA membership. g. The findings and recommendations of an investigative committee shall be submitted in writing to the Assembly. The findings of the committee shall be accepted automatically by the Assembly, and may be rejected by the Assembly upon a motion to reject the findings, a second to the motion, and a two-thirds majority vote of the Assembly. h. The findings and recommendations of an investigative committee may be appealed to the Central
Student Judiciary.
MSA Legislation
1. All business proposed to the Assembly shall be ruled out of order by the Student General Counsel if not in compliance with the Constitution or Compiled Code.
2. Additional Requirements for MSA Legislation. a. Sponsor. MSA legislation shall be out of order if it is not sponsored by at least one member of
MSA. Students at large, committees, commissions, select committees, student governments, and student organizations may all be sponsors, but are not members of MSA. b. Action. MSA legislation shall be deemed out of order by the Student General
Counsel if it is purely symbolic or does not specify an action to be taken by MSA. c. Truthful Statements. MSA legislation shall be out of order if it contains untrue or unverifiable statements of fact. d. Financial Specificity. MSA legislation authorizing expenditure or transfer of MSA money for events may do so only from MSA Committee Discretionary or MSA Sponsored Activities accounts.
Resolutions shall be out of order if it does not specify the MSA account(s) to be debited, the recipient(s) of the funds, the purpose(s) of the expenditure(s), and the exact amount(s) to be spent.
Legislation authorizing expenditure or transfer of MSA money from MSA Sponsored Activities must be in accordance with IV I. e. Informative Requirement. MSA legislation shall be out of order if it is so vague that it does not provide enough information to the Assembly to make an informed decision. f. All MSA legislation must have line numbers (at least every five lines). If lines are not numbered, the legislation shall be ruled out of order by the Student General Counsel.
3. Obligation to Execute MSA Legislation. No committee, commission, select committee, or member of
MSA may take any action in its or her capacity as an MSA affiliate which contradicts any article of MSA legislation.
4. Duration of MSA Legislation. a. MSA legislation excluding funding requests shall remain effective until repealed.

– 19 – b. Funding requests shall remain effective until the last day of classes of the Winter Semester of the academic year they were passed.
I. Parliamentary Rights.
Parliamentary rights on the Assembly shall be granted as follows:
1. Assembly members shall be granted full parliamentary rights on the assembly
2. All other officers elected or confirmed by the Assembly shall be considered members of MSA and shall be granted all parliamentary rights on the Assembly except for the right to vote. Members of CSJ, the
Election Director and Election Board, appointees to University committees, and regular MSA committee, commission, or select committee members shall not be considered officers of MSA
3. Individuals not accounted for above shall not be considered members of MSA and shall not be granted parliamentary rights on the Assembly, though they shall be permitted to speak during the time reserved for community concerns or when yielded to by an MSA member in debate.
4. Select committee chairs shall only be granted rights to participate in debate and General
Announcements. They shall not have the right to offer motions or objections.
D. Budget Priorities Committee (BPC)
1. BPC shall consider funding requests for all student organizations and their events under the guidelines established below.
2. Membership Structure a. BPC shall consist of a Chair, Vice-Chair, Reviews, and Appeals Board. b. Voting Membership
1. BPC shall be composed of a Reviews Board and an Appeals Board. a. Each Board must have at least four but no more than nine voting members. i. The Chair is non-voting member. ii. The Vice-chair is a voting member. b. Each Board must maintain a majority of voting MSA Representatives.
2. The Reviews Board and Appeals Board shall be recommended by the BPC Chair and shall be confirmed upon a motion, second and a two-thirds majority vote of the Steering Committee (SC) of MSA.
3. Removal of Voting Members a. Any voting member from either Board may be removed upon a motion, second, and two-thirds majority vote of the SC. b. The Chair of the SC shall be responsible for contacting the Board member removed with a written explanation of the reason for removal and shall place it in the SC minutes.
3. Voting Rights a. No voting member from either Board may vote on a request for funds from any student organization that they hold an appointed, compensated, or elected leadership position in.

– 20 – b. Violations of paragraph (3.a) shall be grounds for immediate removal from either Board. c. Violations by members of MSA shall constitute malfeasance in office and be grounds for impeachment or removal from all offices and positions held in MSA. d. Prior to a vote related to the finances of an organization, members of either Board are required to declare any financial or personal interest they have with that organization. e. Chair Voting
1. The Chair shall vote to break a tie.
2. The Chair may not vote in any other circumstances.
4. BPC Procedure a. BPC shall determine and recommend funding allocations to the MSA on a viewpoint neutral basis. b. BPC may not consider the membership, composition, or political views of any organization when deliberating funding recommendations. c. Funding applications to BPC shall be made available to student organizations within two weeks of the start of each semester and shall remain available until the application deadline for the final cycle of that semester. d. BPC shall consider no more than one application per organization per cycle. e. Upon the request of an officer of a student organization, the BPC Chair, or designee, shall provide a written justification for that organization’s recommended allocation. f. Upon the request of any member of MSA, the BPC Chair, or designee, shall provide a written justification for the recommended allocation of any organization. g. Any money allocated to a student organization by the Assembly upon recommendation from BPC which is unspent by the organization shall be considered canceled by the organization and shall revert to MSA. h. The BPC Chair, with the assistance of the Administrative Coordinator, will oversee the disbursement and reimbursement process of student organizations from BPC earmarked funds.
5. Student Organization Requirements a. All student groups applying for funding must be registered with MSA and have a valid SOAS account. b. Student organizations must present accurate information to BPC through written applications and any oral statements. c. BPC conditions
1. BPC may attach any conditions to their allocations regarding the use of funds.
2. Organizations receiving funding must stipulate in a grant agreement that they will adhere to these conditions.
3. Failure to adhere to the conditions attached to the agreement by BPC shall result in a cancellation of the agreement, and all allocated funds shall revert to MSA.

– 21 –
4. BPC shall not fund, unless deemed necessary by a two-thirds majority vote of the committee: a. Capital goods b. T-shirts c. Newspaper advertisements d. Hotel or airfare costs for students traveling from campus e. Gas f. Club sports fees assessed by the Athletic Department
5. Organizations receiving funding from BPC must agree to either include the phrase “Sponsored by the
Michigan Student Assembly” or place the MSA logo on a publication that is distributed for the event.
6. BPC Funding Outline a. Each semester shall consist of at least two funding cycles. b. The Review Board shall recommend allocations to the Assembly, c. Any organization may appeal its recommended allocation to the Appeals Board, which shall hear the organization’s oral appeal upon request by the organization.
7. Funding Ineligibility a. BPC shall not fund an organization which is a MSA Committee, Commission, or Select Committee with funds earmarked for BPC. b. An organization may be deemed ineligible for funding by a two-thirds vote of the MSA.
8. Late Applications a. Late applications shall be considered only under extenuating circumstances. b. For the BPC Chair to consider a late application, a written statement attached to the funding application must be submitted to the MSA office within three work days of the original application deadline.
9. Violations a. Student Organization
1. Any student organization presenting misleading information regarding activities, finances, membership, or any other required information will not have its application considered by BPC and may, upon a majority vote of the MSA, have its student organization status revoked.
10. Funding Considerations a. Consideration for funding often is based upon the these criteria:
1. Quantity of students affected
2. The degree of effect on students
3. Effect on the Ann Arbor, University of Michigan, and general Michigan community
4. Effort to receive funding from other sources
5. Completeness of the funding application

– 22 –
6. Unique nature of the event
7. Prior utilization of MSA funding allocations
E. Community Service Commission (CSC)
1. CSC shall consider funding requests for all student organizations’ projects under the following categories, within the guidelines established below: a. Direct community service b. Indirect community service c. Community development d. Community organization e. Social action f. Education
2. Membership Structure a. CSC shall consist of a Chair, Vice-Chair, Reviews, and Appeals Board b. Voting Membership
1. CSC shall be composed of a Reviews Board and an Appeals Board. a. Each Board must have at least three but no more than nine voting members. i. The Chair is non-voting member. ii. The Vice-chair is a voting member. b. Each Board must maintain at least one voting MSA Representative.
2. The Reviews Board and Appeals Board shall be recommended by the CSC Chair and shall be confirmed upon a motion, second and a two-thirds majority vote of the Steering Committee (SC) of MSA.
3. Removal of Voting Members a. Any voting member from either Board may be removed upon a motion, second, and two-thirds majority vote of the SC. b. The Chair of the SC shall be responsible for contacting the Board member removed with a written explanation of the reason for removal and shall place it in the SC minutes.
3. Voting Rights a. No voting member from either Board may vote on a request for funds from any student organization that they hold an appointed, compensated, or elected leadership position in. b. Violations of paragraph (3.a) shall be grounds for immediate removal from either Board. c. Violations by members of the MSA shall constitute malfeasance in office and be grounds for impeachment or removal from all offices and positions held in MSA. d. Prior to a vote related to the finances of an organization, members of either Board are required to publicly acknowledge to the respective body any financial interest with that organization. e. Chair Voting
1. The Chair shall vote to break a tie.

– 23 –
2. The Chair may not vote in any other circumstances.
4. CSC Procedure a. CSC shall recommend funding allocations to the MSA on a viewpoint neutral basis. b. CSC may not consider the membership, composition, or political views of any organization when deliberating funding recommendations. c. CSC grant applications shall be made available to student organizations within two weeks of the start of each semester and shall remain available until the application deadline for the final cycle of that semester. d. CSC shall consider no more than one application per program per cycle. e. Upon the request of an officer of a student organization, the CSC Chair, or designee, shall provide a written justification for that organization’s recommended allocation. f. Upon the request of any member of MSA, the CSC Chair, or designee, shall provide a written justification for the recommended allocation of any organization. g. Any money allocated to a student organization by the Assembly upon recommendation from CSC which is unspent by the organization shall be considered canceled by the organization and shall revert to MSA. h. The CSC Chair, with the assistance of the Administrative Coordinator, will oversee the disbursement and reimbursement process of student organizations from CSC earmarked funds.

– 24 –
Our organization is called UGBC, the Undergraduate Government of Boston College.
The President and VP are elected by student vote and then appoint a 75 member cabinet.
Our Cabinet is comprised of six departments:
Executive,(functional positions, ie finance, sales and marketing)
Campus Entertainment (large-scale events)
Student life ( student life issues/resources)
University Affairs (policy issues dealing with administrators)
Social and Cultural Issues (intellectual programming) and
Communications (marketing)
We also have a Undergradate Senate who are elected by their class, there are 20 senators and
5 in each class.
Finally, we have a Judicial Council, and together we have a system of checks and balances that mirrors the US government.
We are advised by a student affairs professional in our student activities office.
Please check out ugbc.org
for more info. Let me know if you have any further questions.
[Attachments provided]

– 25 –
The goal of the Executive Department is to work for the completion of many items listed on the Dea-Hirs platform. In addition, it will focus on improving upon many of the initiatives that UGBC is currently working on. Specifically, this department will focus attention on health services, increasing communication and awareness of issues of clubs and organizations. Also, the department will house many of the small programs run by UGBC such as LTS and MLP and other positions that assist with the day to day operations of UGBC.
Chief of Staff (1): Will assist and advise the President and Vice President in all matters pertaining to UGBC.
Demanding a great deal of time and commitment, responsibilities will include the management of interactions between all departments, organization of meetings and notes from meetings, and the general maintenance and guidance of the Cabinet. The Chief of Staff must meet frequently with the President and Vice President, as well the
Executive Staff, working extensively to help prepare Board of Trustees presentations and draft proposals as needed.
The Chief will also be in charge of arranging office hours for all Cabinet members, keeping attendance at meetings, and collecting regular reports from each department. The Chief of Staff is expected to coordinate the organization of a UGBC file cabinet that will contain a folder/binder for each UGBC department and the UGBC MyFiles account.
He/She will work with the Chief of Staff from ALC & GLC and the Senate Vice-President to ensure fluid communication throughout all groups. He/She will also be responsible for a yearly repot detailing the progress made by UGBC throughout the year.
Executive Staff (2): Will work closely with the President, Vice President, and Chief of Staff as an assistant. Each member of the Executive staff will aid in researching and planning Board of Trustees presentations, as well as assisting in any proposals that require drafting. Specifically, each member of the Exec Staff will work on projects and issues that are essential components of the Dea-Hirs platform.
Director of University Speakers (1): Will work throughout the year to secure nationally recognized speakers for both the fall and spring semester. Must work closely with the President and Vice President and also be able to network with applicable departments in UGBC and other groups on campus in order to hold such events. This position must be actively communicating and pursuing these events beginning over the summer.
Director of Health Services (1): Will work closely with the President and Vice President concerning health issues on campus. He/she will work to ensure students are aware of the current campus health resources available as well as assist with additional health service resources such as a medical amnesty policy. In addition, he/she will work closely and be in communication with Administrators and students working on the sexual health initiative.
Director of UNITY (1): Will be responsible for continuing the work of U.N.I.T.Y. (United Nationalities Integrated
Throughout the Year) in trying to bring groups of different backgrounds on this campus together. This director will work to program events with ALC, GLC, FACES, the AHANA Caucus, and other cultural and ethnic groups on campus to celebrate culture and diversity. It is expected that this director will meet with leaders of different culture groups and other UGBC departments regularly throughout the year as a liaison for UGBC – the directors will then report back to the UGBC President and Vice President.

– 26 –
Director of Campus Outreach (1) : Will creatively address the main concern of the student body in regards to UGBC, i.e. visibility, accountability, accessibility, and transparency. The director will be responsible for creating tangible ways in which UGBC can be more visible to BC students, furthering the communication of all groups and students on campus, and fostering the campus environment that students want to experience. Specifically, this director will coordinate with the Director of Clubs, Sports, and Activities, Director of Street Team, and the Associate Director of the Communications Department to improve UGBC’s outreach and image to the BC community.
Director of Mentoring Leadership Program (2): will be responsible for selecting, through an application process, the participants of the program that pairs Cabinet members with chosen members of the incoming freshmen class, or the Class of 2012. This position includes coordinating the program throughout the year by arranging pertinent lectures, meeting with the group weekly, organizing service days and retreats, ensuring that there is a strong relationship with ALA, helping the MLP members plan events, and preparing the freshman members to be the future leaders of UGBC. It is expected that these directors have the MLP class finalized by the end of September 2009.
Director of Learning to Serve (2): will be responsible for selecting 40-50 freshmen to be a part of the Learning to
Serve program. These members will be responsible for selecting service placements, means of transportation, and ten upperclassmen to serve as group leaders for student placements around Boston.
Director of Sales and Marketing (1) Will work to increase sponsorships and promotion opportunities for UGBC.
Duties include creating partnerships with businesses and companies, matching sales promotions to specific events, and creating collaterals and literature that can be used to brand and market UGBC to the external community. Prior experience in sales or marketing is preferred.
Director of Fiscal Affairs (1): will assist the President and Vice President in all matters pertaining to fiscal issues of
UGBC. He/She is the "Accountant" of UGBC. He/She will be responsible for writing weekly reports to the President, and communicating fiscal matters with the other Executive Directors. This person must establish good relations with the Kathy Paglia & Dean Mark Miceli (SPO). This individual must sign all paperwork for money transfers and must always know the status of all department budgets.
The UGBC Communications Department will help focus and share UGBC’s work with the greater Boston College community. They will work to publicize the many events that UGBC puts on throughout the course of the year as well as publicize the policy and initiative based work that UGBC completes. The Communications department will always use various forms and venues of media to reach out attract members of the BC Community.
Executive Director of Communications (1): Will oversee both the communication for all of UGBC and will also work to aid in the mass communication of Senate, ALC, and GLC. He/She will be responsible for reporting the activities of the department at weekly meetings. The ED must develop new, exciting ideas on how to publicize and communicate with the student body more efficiently (aka move beyond banners and flyers). The ED will meet with their department weekly and with the President and Vice President bi-weekly, as well as be in charge of distributing information (plans, events, issues being addressed) to all of the student newspapers. This student must have at least one year of UGBC experience.

– 27 –
Associate Director of Communications (1): will work with and assist the ED and the entire department in all matters pertaining to Cabinet as a whole. He/She will also be in charge of increasing the visibility of UGBC beyond just the programming work that UGBC does as well as manage the day to day operation of the department. This includes finding ways to update the student body on UGBC policy and initiatives as well as creating events to ensure that the student voice is heard. He/She will help run weekly meetings, coordinate department events and maintain communication with the Communications department and the rest of UGBC.
Director of Print Design (3): will be responsible for the designing of logos, posters, and banner designs for all
UGBC events. The directors will be expected to manifest their creativity in a marketable way that will increase visibility and participation in UGBC events. Applicants for this position should have a working knowledge of
Photoshop, Illustrator, and/or PageMaker. Sample work is encouraged with the application.
Director of Visual Marketing (4): will work as a united body to focus on publicizing all UGBC events.
Responsibilities will include developing, researching, and executing innovative and creative ideas for marketing of
UGBC events. These directors will be asked to serve as “historians” of UGBC and take as many photos from events over the year as possible. Tasks will include the production of banners, management of A-Frames/easels, and distribution of print materials. Directors will also function as liaisons to Dining Services and ResLife in order to maximize the means in which students are informed of events.
Director of Computer Technology (1): will serve as the web technician for UGBC.org. This director will be responsible for daily updates, bi-weekly e-mails, monthly online polls, maintaining all that the website currently has to offer, including PEPs and REPs, while improving it with new features. Critical computer skills, creativity, and organization are essential. It is expected that this director backs up all data on the UGBC MyFiles account.
Director of TV & Flat Screen Operations (1) : will be responsible for any and all programs, presentations, or productions involving the use of television or video produced by UGBC. The director will also receive the approved flyers from the AD to put on the flat screens throughout campus. He/She will maintain all equipment and assist any student who wants to utilize UGBC TV. Specifically, He/She will also make an effort to get access to a satellite feed in the O’Connell House over the summer of 2009.
Videographer (1): will be responsible for all video related features pertaining to UGBC. Responsibilities include writing scripts for commercials and special features as well as filming stories and specific UGBC events. Past experience with film and video, creativity, and past use of I-Movie and Final Cut Pro is preferred. Additionally, will also assist in filming and taking pictures at select UGBC events.
Director of Street Team (1): will work extensively with the Directors of Visual Marketing to brainstorm active communication ideas as well as purchase and organize distribution of these marketing materials. Also, for high profile events with a large target audience, directors are in charge of organizing and executing dorm walks and other marketing campaigns. These directors will recruit students to join the Street Team (namely on Student Activities Day or by reference) and will work towards the mission of increasing the visibility and presence of UGBC and its events.

– 28 –
The Student Life department will address everyday issues and concerns of students at Boston College. The department must work together to ensure an all-encompassing approach to improving daily life on campus. While the
Student Life department spans many different issues, they must all work together towards a common goal in ensuring that students have the resources they need in order to take advantage of the Boston College community. While all members of the Cabinet must be in touch with the needs on campus, members of the Student Life department must continuously seek feedback and suggestions from the student body.
Executive Director of Student Life (1): will be responsible for overseeing the Student Life Department. This position requires serving as a resource, advisor, and supervisor, ensuring that the department runs efficiently and smoothly.
He/She will be responsible for reporting the activities of the department to the President, Vice President, and the
Chief of Staff along with the other Executive Directors at bi-weekly meetings. The Executive Director is responsible for setting the direction for the department through his/her vision, ideas and commitment to improving the community.
The ED of Student Life will be expected to represent UGBC to upper-level Administrators on initiatives from the
Student Life department. In addition, they will also be expected to sit on the Vice President’s Advisory Committee, run by the Vice President for Student Affairs. This student must have at least one year of UGBC experience.
Associate Director of Student Life (1): will work with and assist the ED and the entire department in all matters pertaining to the Cabinet as a whole. He/She will oversee the day to day operation of the department, such as helping run weekly meetings (by writing and emailing a weekly agenda), coordinating department events and maintaining communication with the rest of UGBC. The AD will meet and work regularly with the Executive Department and the
UGBC Senate in order to ensure that all initiatives are being addressed.
Director of Transportation (1): will be responsible for all UGBC initiatives working towards improving transportation and parking for students. He/She will serve as a liaison with the BC Manager of Transportation and Parking, PJ
Capadonna. Some of the projects this director will oversee include but are not limited to ensuring the smooth introduction of a GPS system for BC shuttle buses, oversight of the Grocery Shuttles as well as a Taxi Share system on ugbc.org.
Director of Dining (1): will be responsible for all UGBC initiatives working towards improving BC dining. He/She will serve as the liaison between BC Dining and the student body, and is expected to organize a dining services committee that will meet regularly with BC Dining. This committee is not limited to UGBC representatives and will have sign ups on Student Activities Day.
This Director will also look to put on events that educate and encourage students about cooking on campus. Also, it is expected that this Director work in conjunction with the Directors of
Visual Marketing to improve UGBC’s publicity in the dining halls.
Director of Off-Campus Relations (1): Will play a significant role in UGBC’s involvement with off-campus issues.
Duties include working with ODSD and Residential Life to improve the resources provided to future off-campus students such as information on leases, contracts and landlords, putting on events that are tailored to students who live off campus, working with the Administration to clarify the role of the Community Liaison (off-campus RA) and working to improve BC’s reputation in the Brighton Community by attending local neighborhood meetings. The ultimate role of this director is to ensure that off-campus students feel represented and supported at Boston College.

– 29 –
Director of IT Services (1): This director will be responsible for compiling and distributing information regarding IT services that are available on campus and those services that may be available in the future. They will also actively seek student feedback and input for ways that IT can continue to meet the ever changing technological needs of students on campus. Specifically, this director will work diligently to implement satellite printing stations on campus as well as work with the Administration to review the Printing Policy. This position requires technological enthusiasm, but computer skills are not required.
Director of Residential Life (1): will work closely with Residential Assistants and the Office of Residential Life regarding student complaints and opinions on residence issues. This director will be responsible for communicating with the RHA for programming and policy based initiatives. This director will work on initiatives such increasing sustainable practices in each residence hall, and increasing the presence of UGBC through planning small scale
UGBC events within in residence halls.
Director of Clubs, Sports, and Activities (1): will serve as a liaison to registered clubs, organizations, and club sports to make sure their issues are addressed here at BC. This director will work closely with the Vice President and reach out to club Presidents to help form relationships between UGBC and other organizations on campus. This director will create several caucuses that should meet regularly to discuss issues affecting student clubs. They will also create and implement a student leader pledge for club and organization leaders on campus.
Director of Student Rights (1): Will head up a small team of student rights advisors who are trained by ODSD to accompany students who have judicial hearings on campus.
This director will also head a committee of students outside of UGBC to update and enhance the Know Your Rights Document.
Director of Fine Arts (1): will take much needed steps in terms of UGBC relations with student artists, actors, and music organizations on campus by organizing events in which different student groups collaborate. This director will also bring the concerns of student artists to the UGBC, advance the mission of the Arts in UGBC programming, and work with University art councils. This person will act as an advocate for student artists and all campus Art groups.
University Affairs focuses on student issues that pertain to the upper Administration at Boston College and their relationship with students. The members of this department are expected to work closely with Administrators and foster strong working relationships in order to successfully complete initiatives.
Executive Director of University Affairs (1): will be responsible for overseeing the University Affairs Department.
This position requires serving as a resource, advisor, and supervisor, ensuring that the department runs efficiently and smoothly. He/She will be responsible for reporting the activities of the department to the President, Vice
President, and Chief of Staff along with the other Executive Directors at weekly meetings. The Executive Director is responsible for setting the direction for the department through his/her vision, ideas and commitment to improving the community. The ED of University Affairs will be expected to represent UGBC to upper-level Administrators on initiatives from the University Affairs department. This student must have at least one year of UGBC experience.
Associate Director of University Affairs (1): will work with and assist the ED and the entire department in all matters pertaining to the Cabinet as a whole. He/She will oversee the day to day operation of the department, such

– 30 – as helping run weekly meetings (by writing and emailing a weekly agenda), coordinating department events and maintaining communication with the rest of UGBC. The AD will meet and work regularly with the Executive
Department and the UGBC Senate in order to ensure that all issues are being addressed.
Director of Sustainability (2): Will be responsible for educating the students and raising awareness on campus about environmental issues. These directors will focus on environmental concerns at BC such as working to initiate better recycling efforts, encouraging BC to purchase carbon offsets and many of the other current environmental initiatives that currently exists. They will also work with the Environmental Action Committee in order to better serve the environmental needs of our community. These directors are expected to continue the efforts started previously on the Energy Conservation Policy and to promote creative ways to improve implementation. They will sit on the Sustain
BC bi-weekly meetings and is expected to work closely with EcoPledge. These individuals will work with Directors of
Off-Campus Relations & Director of ResLife to improve recycling habits for students off and on campus. It is expected that applicants demonstrate a strong affinity, knowledge base, or history in environmental policy.
Director of Diversity Development (1): Will work hand-in-hand with the ALC and GLC to work on initiatives to further diversify Boston College . They will also assist and support the Asian Caucus and AHANA Leadership Council with the naming of the Asian-American Scholarship, and spend time further researching the Cultural Diversity Core and building upon previous research and work.
Director of Service Issues (2): will work with and assist existing international and domestic volunteer groups, organizations, and trips to open these opportunities to more students. These directors will work extensively with the
Volunteer and Serving Learning Center in order to provide student input and concerns to administrators. These directors will also play a key role in the initiative of establishing a university fund to be used for service trips. They will work with the Advancement Office to encourage alumni to donate to service trips.
Director of Academic Affairs (2): Will represent the interests and concerns of the student body in matters of academics. They will be responsible for researching academic issues, working with students, faculty, and administrators, and heading a standing committee on academic issues of concern to the student body. Some academic initiatives for this year include promoting the expansion of E-Syallabi online and working to revise the core curriculum. Further, these students must work closely with the offices of the Provost, Vice Provost, and appropriate
Vice Presidents to voice student concerns.
Director of Advising and Career Services (1): Will work with the Directors of Academic Affairs as well as the offices of the Provost and academic departments to improve advising and career services on campus. Specifically, goals include implementing an advisor evaluation form, implementing a peer advising system in the College of Arts and
Sciences, and working with the Academic Advising center to ensure that all students receive the advising resources they need.
Director of Student Formation (1): Will work closely with the Administration and departments to integrate developmental experiences and opportunities for students on campus. Specifically, this director will work to create a
Jesuit Heritage week to look into what it means to be a Jesuit university and also will work to implement a mentoring program pairing student leaders with other students as well as ensuring that students have a voice and opinion in the foundation of the Center for Student Formation. This director will work closely with departments such as Intersections,
Residential Life, the Provost’s office, and the Vice President for Student Affairs.

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UGBC is responsible for providing all students with an enjoyable and stimulating array of programming with the
Campus Entertainment Department serving as the primary caretaker of this responsibility. Campus Entertainment must provide fun, exciting, new, and engaging entertainment for students. Besides major events like Homecoming, the Christmas Tree Lighting, and Spring Weekend, it is expected that the ED & AD work closely with the President and Vice President to have a Fall Concert, Spring Concert, and Modstock on the last day of classes. The entire
Campus Entertainment department will serve as staff members at all department events, building camaraderie through the many demands that a position in this department requires.
Executive Director of Campus Entertainment (1): will be responsible for overseeing the Campus Entertainment
Department. This position requires serving as a resource, supervisor, and advisor in ensuring that the department runs efficiently. It is expected that this ED has experience within the department historically and demonstrates an affinity for entertainment. The ED will work extensively with the President, Vice President and Chief of Staff, and will be required to report events to these and the other members of Cabinet each week. The ED is responsible for ensuring that the programming needs of all students are met through concerts, shows, and other acts. The ED will serve as the liaison between the Campus Entertainment Department and outside clubs and groups to promote cosponsorship. Further, the Executive Director must work in conjunction with the Administration in BC Athletics, BCPD,
BOC, Facilities, and ResLife to maintain efficiency. This student must have at least one year of UGBC experience.
Associate Director of Campus Entertainment (1): will work with and assist the ED and the entire department in all matters pertaining to the Cabinet as a whole. He/She will oversee the day to day operation of the department, such as helping run weekly meetings (by writing and emailing a weekly agenda), coordinating department events and maintaining communication with the rest of UGBC. He/She will work closely with the Directors of Finance in order to maintain a strict budget, and will also ensure that the mission of the department is maintained and in-line with the mission of the rest of UGBC.
Director of Special Events (2): will work with and assist the entire department in all matters pertaining to programming and the Cabinet as a whole. This position will focus on organizing traditional events like Homecoming,
Christmas Tree Lighting, and Spring Weekend and look to expand upon these ideas while establishing new traditions.
Director of Pub Series (1) : will be tasked with creating fun events to take place in the Rat or at other on-campus locations. These directors must use creativity to help create events and activities that students will enjoy and that will keep this campus active. These directors will be also charged with finding things that will appeal to the 21+ crowd. In addition, these directors should work with the Directors of Concert/Comedy Series, making some of their events a joint program. Applicant must be 21+.
Director of Concert/Comedy Series (1): will be responsible for coordinating a series of concert events to showcase local, new, and upcoming bands, as well as comedy acts. These will preferably not overlap with the Night on the
Heights events in the Chocolate Bar, and instead will move towards a venue on lower campus. This director will also be encouraged to develop events to showcase student talent at BC, such as Battle of the Bands. This director should

– 32 – work with the Directors of Special Events, Community Events, and Pub Series throughout the year to help program the various acts – specifically bringing smaller acts to campus more frequently (acts who would play for free).
Directors of Athletic Affairs (2): will be responsible for developing student enthusiasm for athletics at BC. These directors will be required to bring attention and school spirit to all BC athletic teams. Activities will include pep rallies, bettering the Super Fan Tradition, and increasing the number of trips to away games. In addition, the directors will be responsible for giving input and advice for the Super Fan Rewards Program. These directors will be responsible for organizing, recruiting, and participating in the Boston College Athletics Board. The Athletics Board will meet regularly with the BC External Operations office to voice Superfan concerns and pursue the establishment of more BC traditions, such as Midnight Madness.
Director of Faculty, Administration, Student Programming (2) : will work closely with the AD of University Affairs to plan and organize related events. These Directors must plan the Breaking the Barriers Ball, The State of the
Heights address, and the Mary Kaye Waldron Award selection process and dinner. It is expected that these directors also head up a small committee of non UGBC members when planning these events.
Director of Weekend programming (1): Will be responsible for working with the Nights on the Heights Programming board to put on programs during the weekend. He/she will work sit on the programming board and assist with the creation and implementation of weekend programming as well as work with the Residence Hall Association (RHA) and RA’s in programming events.
Social and Cultural Issues (SACI) as a department will focus on improving the quality of the community that encompasses Boston College. This department exists to challenge students outside of the classroom and to focus on issues that transcend Boston College. SACI will look to stimulate the campus intellectually and will evaluate the current social and cultural atmosphere in the outside world and at Boston College.
Executive Director of SACI (1): will be responsible for overseeing the Social and Cultural Issues Department. This position requires serving as a resource, advisor, and supervisor, ensuring that the department runs efficiently and smoothly. He/She will be responsible for reporting the activities of the department to the President, Vice President, and Chief of Staff along with the other Executive Directors at weekly meetings. The Executive Director is responsible for setting the direction for the department through his/her vision, ideas and commitment to improving the community.
This student must have at least one year of UGBC experience.
Director of Women’s Issues (2): will be responsible for educating and creating awareness about women’s issues on campus. These directors will also be responsible for increasing awareness of support available for victims of sexual assault, as well as education on prevention of such incidents through the Sexual Assault Network (SANet). These directors will be working on the development of an online resource center through UGBC.org with the WRC and members of ALC and GLC. These directors will work closely with the Women’s Resource Center and the Women’s
Issues Council .
Director of Political Action (1): will be responsible for representing political issues of concern on this campus and in our community. This position will study legislation and government decisions and raise awareness about how they

– 33 – affect BC and our communities, specifically issues such as the current economic state and governmental decisions.
This director will help to educate and inform the student body through forums, speakers and panels. This director will also work closely with members of other political groups on campus.
Director of Social Action (1): This director will hold forums and speaking engagements on social justice, and working in co-sponsorship with other groups on campus to make BC more aware of social issues in the United States and abroad.
Director of Religious Affairs (1): will promote dialogue and awareness of religious diversity and acceptance through arranging faculty speakers, and holding traditional religious events (dinners/ holiday celebrations). This director will be responsible for meeting with members of all the student religious groups on campus and voice their concerns to administrators and the ED of Social and Cultural Issues. He/She must work with Campus Ministry to have an understanding on the role of faith at Boston College.
Chief of Staff (1): The Senate Chief of Staff will assist and advise the Senate President and Vice President in all matters pertaining to UGBC Senate. Duties will include taking minutes at meetings, various managerial tasks such external communication with other groups and organizations, planning and organizing meetings and agendas, and compiling co-sponsorship follow up reports. Additionally, the Chief of Staff will be in charge of creating a standard operating procedure manual for UGBC Senate as well as a yearly binder outlining all Senate activities.
Senate Press Secretary (1): The Senate Press Secretary will be in charge of written communications and literature for UGBC Senate. Duties will include writing press releases, weekly updates for the Senate Website, and external communications with media outlets. No experience with websites is necessary; a strong background in writing and
English is a must.