1
eCore
Faculty Resource Guide
Updated 12/05
SPRING 2006 Edition
2
Table of Contents
I.
Introduction
3
II.
Administrative Services
3-6
Registration
First Weeks of Term
Course Withdrawal
Midpoint Class Rolls
Final Grades
Instructions to Access “Grade Change” and “Incomplete” Forms
Administrative Website
III.
Affiliate Institutions
6
IV.
WebCT
6
V.
Bookstore
6
VI.
Test Proctoring Services
7
VII.
Student Disability Services
8
VIII. Evaluation Process
eCore Course and Faculty Evaluations
8
IX.
Contacts
9-10
X.
Appendix
A – Getting Started Letter Sample
B – Class Roster Sample
C – Spring 2006 Academic Calendar
D – Instructor Exam Form
E – Exam Request Form
F – Proctored Exam Sites
11-13
14
15-16
17
18
19-20
3
I.
Introduction
This document outlines procedures related to enrollment and student support services for
eCore courses. These services include course registration, enrollment management,
bookstore services, test proctoring services, and student disability services.
II.
Administrative Services
eCore Administrative Services serves as the central coordinating and distribution point for
all enrollment information, including class and grade rosters, registration status reports,
faculty services, and login information for WebCT/Vista.
Registration
Students register for eCore courses in the Student Information System at their affiliate
institutions. Affiliate Registrars send enrollment information to the Administrative Services
office. Administrative Services compiles all eCore enrollment information into a database
and sends notice to registered students. The notice includes the student’s WebCT username
and password and detailed instructions for logging into the course, purchasing textbooks, etc.
(see Appendix A – Getting Started Letter). The Getting Started information can also be seen
on the affiliate eCore web sites (listed on page 6). Students should contact their affiliate
institutions with questions about enrollment issues.
First Weeks of Term
eCore Administrative Services distributes all class and grade rosters (see Appendix B for
sample roster). Rosters are created in Microsoft Word and distributed to faculty as an email
attachment. During the drop/add period, a new roster will be sent every day or two, and
afterward, the rosters will be sent once a week until midpoint. Faculty members should
check email frequently and notify eCore Administrative Services of any changes in their
email addresses or telephone numbers. Angie Malone
(angie.malone@georgiacenter.uga.edu) is the primary eCore Administrative Services contact
for course rosters and faculty support information.
The following events will occur during the first few weeks of the term. Please see the
Academic Calendar (Appendix C) for a detailed listing of dates and events:
First Week of Class – expect frequent changes in class enrollments as students Drop and Add
courses. The roster within your course will list students that are not on the roster that is sent
to you by eCore Administrative Services. When students drop or withdraw from your
courses, it takes awhile for those students to be removed from your course. For the most
accurate listing, please use the roster that is sent by Angie Malone.
4
Preliminary Class Roster - Students must log into WebCT/Vista course and complete an
activity during the first week of class (Spring 2006 – Students must log in by Friday, January
13.) This process validates that students have “attended” class during the first week. The
eCore Administrative Services staff will enter your course early that week to confirm which
students logged into the class by January 13. Rachel Bainum
(rachel.bainum@georgiacenter.uga.edu) is the primary eCore Administrative Services
contact for student “login” information.
Class Rosters – Administrative Services will email class rosters every Friday until midterm.
Faculty should use rosters to check against Vista class rolls. Notify Administrative Services
of any discrepancies.
Course Withdrawal
After the first three days of the term, if students wish to withdraw from a class, the student
must complete the Course Intent to Withdraw form,
http://www.georgiacenter.uga.edu/ecore/withdraw/ Submission of the Withdrawal form will
generate an email withdrawal notice to the Administrative Services staff (Rachel Bainum is
the primary contact for student withdrawals), and the Affiliate Institution will be notified of
the withdrawal.
Midpoint Class Rolls
At the midpoint of the semester, Administrative Services will send Affiliate Registrars class
rosters to review for accuracy. Any changes in student registrations will be reflected and
Administrative Services will then send each faculty member a mid-term roster. Sometimes,
students stop participating in eCore classes and fail to officially withdraw. This process of
mid-term roster validation allows the affiliate institution to reconcile any discrepancies
between enrollment information and course attendance.
Please note that some affiliate institutions withdraw students from eCore courses for nonparticipation, while others require that the student officially withdraws to make a withdrawal
official. At the end of the semester, do not be surprised if students who never participated or
stopped participating are still on your final grade roll.
Final Grades
1. One week prior to the end of term, Administrative Services will email faculty
members their final class grade rosters.
Remember: As mentioned above, some affiliate institutions withdraw students from
eCore courses for non-participation, while others require that the student officially
withdraws to make a withdrawal official. At the end of the semester, do not be
surprised if certain students that you listed as “non-participating” students are still
on your final grade roll.
Faculty should enter grades on the grade roster and return the roster to Administrative
Services (see Appendix C for the date when “Grades are Due to eCore
Administrative Services”).
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At this time, within the eCore grade structure, there is no grade of “WF”; official
grades are A, B, C, D, F, I (incomplete), and NG (no grade). Students who fail to
participate and do not officially withdraw should be given a grade of “F”. Beside the
“F”, please list the last date the student logged into the course.
If grades are late from faculty members, Administrative Services will enter a NG “No
Grade” in the database so that Registrars can receive grades on schedule.
2. Administrative Services will consolidate rosters by affiliate institution and distribute
grades to Registrars.
3. Affiliate Registrars will enter grades on their Student Information Systems.
4. Students will view their grades on the affiliate institutions’ Student Information
System websites. It is not necessary for you to post grades within your course.
“Grade Change Form” and “Incomplete Form”: Faculty members have access to
these two forms for grading purposes.
Grade Change: http://www.georgiacenter.uga.edu/ecore/faculty/cog.form.html
Incomplete Form:
http://www.georgiacenter.uga.edu/ecore/faculty/incomplete.form.html
Incomplete Form – Please see the Board of Regents policy on student eligibility for
a grade of Incomplete (see below). If a student is eligible, fill out the Incomplete
Form in WebCT (see directions above) and assign an Incomplete grade on the Grade
Roster.
Board of Regents Policy: “I” – This symbol indicates that a student was
doing satisfactory work but, for non-academic reasons beyond his/her control,
was unable to meet the full requirements of the course. The requirements for
removal of an “I” are left to the respective institutions; however, if an “I” is
not satisfactorily removed after three academic terms of residence, the symbol
“I” will be changed to the grade “F” by the appropriate official.
Grade Change Form – Use this form to change a student grade from NG or I to a
letter grade. The form may also be used if there has been an error in grading and you
wish to change a student’s letter grade.
eCore Administrative Website
To view eCore enrollments throughout the term, visit the Administrative website,
http://www.georgiacenter.uga.edu/ecore/admin/index.html. This website also contains
information on Academic Calendars and eCore Policy manuals.
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III. Affiliate Institutions
Six institutions within the University System of Georgia admit and enroll students in eCore
courses. The six eCore affiliate institutions are listed below. Students should use their
affiliate institution as the key contact for eCore questions, and the eCore website
(http://www.georgiacenter.uga.edu/ecore/) will answer many of their questions. Each
affiliate has an eCore advisor; see Contact page of this guide for eCore advisor names.
The advisor serves as the point of contact for students.
eCore Affiliate Institutions
Columbus State University
Georgia Highlands College
Georgia Southwestern State University
Valdosta State University
University of West Georgia
Southern Polytechnic State University
IV.
WebCT/Vista
eCore courses are developed and taught in WebCT/Vista (https://ecore.view.usg.edu), an
online course management system adopted by over 3,000 colleges and universities
internationally. This software enables faculty to develop, deliver, and manage course
materials and interactions online. eCore students and other USG students have the most
advanced and comprehensive set of tools available for communicating, collaborating, and
learning in an online environment. The USG Vista site provides links to faculty and student
resources developed by the University System and others.
In addition, all students, faculty and staff can access the Online Support Center
(http://supportcenteronline.com/ics/support/default.asp?deptID=1314) for assistance with
WebCT/Vista and other technical questions or problems. Assistance from the Online
Support Center can be obtained 24/7 by submitting a trouble ticket, chatting with a customer
service representative or by calling the toll-free support number at 1-877-708-2910.
V.
Bookstore and Textbook Orders
The MBS Direct Bookstore supplies textbooks and most materials for eCore courses. Prior
to the beginning of each semester, please take a look at the eCore site to ensure that the
textbooks for your course are correct: http://www.georgiacenter.uga.edu/ecore/booklist.html.
To order an instructor copy of the textbook for your course, please do so through the
textbook publisher. If you have questions about textbooks, send an email message to Rachel
Bainum (rachel.bainum@georgiacenter.uga.edu), and include all information regarding the
text and materials (name of text, author, edition ISBN number, etc.).
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VI.
Test Proctoring Services
The Spring 2006 eCore final exams are set and are posted on the eCore calendar.
Faculty members, however, may choose one of two weeks for the Spring midterm exam. You
will notice that a copy of your midterm exam is due to Ginny Coleman (eCore Testing
Coordinator) shortly after the semester begins (see below).
The date of Midpoint is Feb 24.
Please look over your course prior to creating your syllabus. Once you have done so, choose
the dates (see below) for your proctored midterm exam, if you plan to give a midterm. Once
your proctored midterm exam week is set, email the dates to Ginny Coleman, eCore Testing
Coordinator (testing.coordinator@georgiacenter.uga.edu).
Faculty Members - Please choose one of the midterm weeks listed below.
•
Week 1 – February 5-February 10
Deadline for submission of faculty and student testing forms – Jan 15, 11:59pm
•
Week 2 – February 12- February 18
Deadline for submission of faculty and student testing forms – Jan 22, 11:59pm
As we approach your proctored midterm dates, the testing coordinator will contact you via
outside email, and will assist your students with their test site scheduling. From time to time
the testing coordinator will seek your assistance in posting a reminder note into the course.
Faculty members must submit two items to Ginny Coleman no later than 15 BUSINESS
DAYS prior to the START date of each exam (midterm and final)
1) the Instructor Exam Form (Appendix D) and
2) your exam (electronic copies are preferred).
Students must also submit the Exam Request Form (Appendix E) no later than 15 business
days prior to the start date of the exam.
The 15 BUSINESS DAY deadline is set because each student’s exam must be mailed to the
selected exam site in time for administration of the exam. Students who do not submit their
exam site information by the deadline will be assessed a $15 fee to mail the exam via
overnight mail.
Once the “master copy” of your exam is received by the Testing Coordinator, test packets
will be created and mailed out to the test sites. At the test sites, the students are required to
show a photo id and Social Security number in order to take the exam. This ensures that the
person taking the course is the person taking the exam. Once the exam has been completed,
the test sites will mail the completed exam directly to you for grading.
If at any time you have questions, concerns, or if you require assistance, please do not
hesitate to contact the Testing Coordinator (ginny.coleman@georgiacenter.uga.edu), who
will help in any way possible.
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VII. Student Disability Services
The eCore program has made a commitment to provide reasonable accommodations for
qualified students with disabilities. In order to determine if the accommodation/s and/or
service/s can be approved, the faculty member and/or testing coordinator must refer the
student to the Regents Center for Learning Disorders (RCLD) at the University of Georgia
(UGA).
Students may not be given special accommodations unless they are officially approved
through the RCLD. If accommodations are approved, the student must provide the faculty
member and/or the testing coordinator with a copy of the Accommodation Approval Letter
from the UGA RCLD listing the approved accommodations. Only the approved
accommodation/s in the letter will be provided. Should the student request an
accommodation/s not listed in the approval letter, the student must be referred back to the
UGA RCLD in order to determine if the requested accommodation/s can be approved.
Faculty members are encouraged to contact the RCLD at the phone number and/or e-mail
below if there are questions or concerns about the issue of accommodations. Please note that
communication via e-mail is not secure so identifiable student information must not be
transmitted via e-mail. A phone call is the preferred means of communication; however,
general, unidentifiable information can be requested/sent via e-mail.
Students can contact the UGA Regents Center for Learning Disorders at 706/542-4589.
Students may also contact the UGA RCLD via e-mail at rcldecor@uga.edu. Please
remember that communication via e-mail is not secure and confidentiality cannot be assured
if students choose to correspond via this means.
VIII. Evaluation of eCore®
Program evaluation is an important part of the ongoing development and improvement of the
University System’s distance learning opportunities and support services. We will ask your
support in releasing the course evaluations and in encouraging your students to complete
these evaluations. The following is a description of the survey instrument, when and how it is
distributed.
eCore Course and Faculty Evaluations
Two weeks before finals, students are asked to complete an eCore course and faculty
evaluation for each course in which they are enrolled. During the semester, you will be given
instructions regarding how to release the evaluation to students. This instrument asks
students to evaluate the course and its components, to evaluate the faculty member, and to
evaluate their own efforts in the course. They are given an opportunity to provide qualitative
feedback on whether they found the course intellectually stimulating, what factors influenced
and hindered their learning, what problems they had accessing the course, and what
suggestions they would make to improve the course. This information is used to update
courses, make corrections, and is provided to faculty to aid them in developing their online
teaching skills. This information is compiled and mailed to you at your institution at the end
of the term. The reports are not shared with your campus administrators unless you request
so.
If you have questions about the evaluations, please contact Nancy Thompson or Dee
McKinney.
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IX.
Contacts
Administrative Services
Nancy Thompson, Head, eCore Administrative Services
Nancy.Thompson@georgiacenter.uga.edu
706-542-6748
Rachel Bainum, Assistant Registrar and Textbook Services Coordinator
Rachel.Bainum@georgiacenter.uga.edu
706-583-8216
Ginny Coleman, Test Proctoring Coordinator
Ginny.Coleman@georgiacenter.uga.edu
706-583-0895
Angie Malone, Coordinator for Payroll and Faculty Services
Angie.Malone@georgiacenter.uga.edu
706-542-6701
Dee McKinney, Faculty Support Coordinator
dmckinney@ega.edu
Affiliate Institutions
Columbus State University, http://www.georgiacenter.uga.edu/ecore/contact.html
Rebecca Hunter, eCore Advisor
Hunter_Rebecca@colstate.edu
706-568-2035
Georgia Highlands College, http://www.georgiacenter.uga.edu/ecore/contact.html
Walter Cotter, eCore Advisor
wcotter@fc.peachnet.edu
404-218-9265
Georgia Southwestern State University,
http://www.georgiacenter.uga.edu/ecore/contact.html
Lynda Lee Purvis, eCore Advisor
llpurvis@canes.gsw.edu
(229) 931-2019
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Valdosta State University, http://www.georgiacenter.uga.edu/ecore/contact.html
Marsha Walden, eCore Advisor
mwalden@valdosta.edu
912-245-4378
University of West Georgia, http://www.georgiacenter.uga.edu/ecore/contact.html
Janet Gubbins – eCore Advisor
jgubbins@westga.edu
678-839-0630
Southern Polytechnic State University,
http://www.georgiacenter.uga.edu/ecore/contact.html
Dawn Ramsey- eCore Advisor
dramsey@spsu.edu
678-915-4287
WebCT/Vista
Course sign-on
http://vista.usg.edu
WebCT Support Desk (course technology support)
1-877-855-3238
Bookstore
MBS Direct
http://direct.mbsbooks.com/eCore.htm
1-800-325-3252
Rachel Bainum, Assistant Registrar and Textbook Services Coordinator
Rachel.Bainum@georgiacenter.uga.edu
706-583-8216
Test Proctoring Services
Ginny Coleman, Test Proctoring Coordinator
Ginny.Coleman@georgiacenter.uga.edu
706-583-0895
Student Disability Services
rcldecor@uga.edu
706-542-0389
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X.
Appendix
Appendix A – Student “Getting Started” Letter (sample from CSU)
The University System of
Georgia’s Core Curriculum Online
1197 South Lumpkin Street
Suite 192
Athens, GA 30602
Affiliate Institutions:
Columbus State University (706) 568-2035
Georgia Highlands College (706) 295-6339 or 1(800) 332-2406
Georgia Southwestern State University (229) 928-1331
Southern Polytechnic State University (678) 915-4287
University of West Georgia (678) 839-6438
Valdosta State University (229) 333-5727
eCore classes at
COLUMBUS STATE UNIVERSITY
Spring 2006 Semester Important Dates
Student Guide to eCore available
Classes Begin
Drop/Add
Course Withdrawals Begin
Log In Deadline
eCore Holidays
Midpoint (last day to withdraw with a ‘W’)
Classes End
Final Exams
Grades available
Dec 6
Jan 6
Jan 6, 9, 10
Jan 11
Jan 13
Jan 16
Feb 24
April 12
April 14, 17, 18
Around May 6
Drop or Add
Drop or add a course on January 6 on ISIS and on January 9 and 10 by submitting a Roll Correction
Form to the Division of Enrollment Services in the Fine Arts Hall or faxing a written request to (706)
568-2462. Please note that there is often a 24 to 48 hour delay from the time that you add a course
until the time that the course will appear on your MyWebCT page. Dropped courses may appear on
your MyWebCT page after you have dropped them, however your access will be denied.
Withdrawal
After the first three days of the term, if you wish to withdraw from your class, you must complete the
Course Intent to Withdraw form, http://www.gactr.uga.edu/ecore/withdraw/. Please review the
withdrawal policies at your institution prior to submitting this form. This form notifies the registrar at
your affiliate institution of your withdrawal. If you stop participating in your course without
submitting the proper withdrawal form, you may receive an “F” for the course. It may take up to
three days from the date that you submitted the withdrawal request for it to be reflected on your
schedule. Please note that courses from which you have withdrawn will still show up on your
MyWebCT page, but you will no longer have access. It is recommended that you print a copy of
your withdrawal request for your records.
Proctored Examinations
Each eCore course will have a minimum of one, and as many as three proctored examinations. You
must schedule your proctored exams at a test site of your choice. Please note that most, if not all,
sites charge a testing fee for their services. After you have made an appointment with your test site,
the date of the test and address of the test site must be reported to the eCore Testing Coordinator at
least 15 business days prior to the start date of the exams. Failure to allow a 15 business day
notification will result in a late fee. If you have questions, please contact the eCore Testing
Coordinator at 1-866-248-5179, testing.coordinator@georgiacenter.uga.edu or visit
http://www.gactr.uga.edu/ecore/exams/.
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Student Support
I.
II.
eCore Advisor at Columbus State University – Rebecca Hunter, hunter_rebecca@colstate.edu
III.
eCore Website - http://www.gactr.uga.edu/ecore/
Online Support Center - http://supportcenteronline.com/ics/support/default.asp?deptID=1314, 1-877-708-2910
Change of Contact Information - http://www.gactr.uga.edu/ecore/changecontact.html
Textbooks - http://direct.mbsbooks.com/ecore.htm
Checklist prior to first day of class
___
Log in to be certain that your username and password work. Although you will be unable
to access your course(s) until the first day of class, January 6 you will be able to access your MYWebCT
page as well as the Student Guide to eCore® starting December 6. If you have problems logging in, please
visit the Online Support Center http://supportcenteronline.com/ics/support/default.asp?deptID=1314
___
A wealth of information on the various aspects of eCore® is available to you in the
Student Guide to eCore® course into which you are automatically enrolled upon registration.
After you log in to check your username and password, you will have the option to begin this course.
You should do so as soon as possible as many of the WebCT/VISTA skills you need to be successful
are explained.
___
Review the information included in the course expectations and technical requirements.
Go to http://www.gactr.uga.edu/ecore/computer.html.
___
Make sure your web browser (Internet Explorer or Netscape) is set up properly so that
you will be able to access your course.
Prior to logging in the first time, we recommend that you visit the web browser tune-up page,
choosing Vista 3.0 as your WebCT version. The browser tune-up will ensure that you are
using a supported web browser and it includes step-by-step instructions to make sure your
web browser settings are optimized, http://www.webct.com/browser.
Students using the AOL web browser sometimes experience technical problems. It is
strongly advised that you use Internet Explorer or Netscape as your web browser for
these classes.
___
Buy your textbooks and other course materials. The required textbooks for all eCore
classes are available for purchase on the MBS Direct web site
http://direct.mbsbooks.com/ecore.htm , or by telephone at 800-325-3252. While students are
strongly encouraged to purchase their textbooks from MBS Direct, it is not mandatory. If
you choose to purchase your books elsewhere, you are responsible for ensuring that you
receive the correct textbooks. A textbook list is available at
http://www.gactr.uga.edu/ecore/booklist.html. If you purchase your textbooks online; please
choose a shipping method that will guarantee that your books will arrive by the first week of
classes. It is recommended that you purchase your textbooks as soon as possible to avoid
paying expedited shipping costs. Please note that most campus bookstores will not carry the
textbooks for eCore courses.
SPR2006
Listing
13
ATTENTION: All eCore students
CRN
28050
----------------Instructor--------------Sect Prefix
Suffix
Title
Hrs Name
Institute
take a 1111
look at theCollege
contact
information below.
If
it isAtkinson
incorrect, you must
update
yourUniveristy
information at CSU
Algebra
Alvina
Fort
Valley State
1Please
MATH
3
by using ISIS at http://academics.colstate.edu/ISIS/ and going under ‘Personal Information’.
eCore Administrative Services may need to send you important information
so it is imperative that we have a
----Registration---Student
Institute
Date
SSN If this is Grade
current email address. The email
contact information that we have Status
on file for you
is listed below.
The University
West Georgia
Anding, Jacqueline
Active
11/21/2005
incorrect, please fill out the Contact
ChangeofForm
at http://www.gactr.uga.edu/ecore/changecontact.html.
You
Columbus Statethe
University
11/16/2005
will be able to access this form throughout
semester.
Please note that it is your responsibility to update your contact information as it changes to ensure that you
receive all important information that eCore Administrative Services sends out.
«FORMATTED_NAME»
«STREET1»
«STREET2»
«LOCALITY», «REGION» «PCODE»
«TELNUM1»
«EMAIL»
IV.
V.
VI.
Log into your eCore course using Vista:
You will be unable to log into your class until the first day of class, January 6, but you
will be able to access the Student Guide to eCore starting December 6. You should
log in upon receiving your login information to make sure that you have the correct
browser settings and that your account is accessible.
1. Go to this web site address, https://ecore.view.usg.edu
2. Click once on Log in. DO NOT create a username.
3. Enter your Vista username and password exactly as they appear in this letter (including small and
capital letters and underscores). Usernames exclude spaces, Roman numerals, apostrophes and
periods.
Username:
«WEBCT_ID»
Password:
«WEBCT_PASSWORD»
4. Click once on OK. This will take you to your Vista Homepage. This page includes links to all the
courses in which you are enrolled.
5. To access a specific course, click once on the name of the course. This is where you will find the
student guide, course syllabus, assignments, lecture notes and other information for your class.
6. Please disregard any eCore courses from previous semesters. It is our policy to keep these courses in
WebCT for three semesters and they can not be removed.
NOTE: If you cannot log in within 48 hours you MUST contact the Online Support Center (OSC)
(http://supportcenteronline.com/ics/support/default.asp?deptID=1314.You should report any technical problem
to the OSC that you encounter throughout the rest of the semester. If you do not report the problem
immediately, you may miss important deadlines or course work. Instructors are not obligated to accept your
excuse concerning technical problems, especially unreported technical problems. Your instructor will have an
assignment that you must complete during the first week of class. Please complete this assignment as early as
possible to verify your enrollment in the class. Please note that if you do not log in by Tuesday, January 13,
2006, you will be considered ‘non-participating’ and could be withdrawn from the course or receive a
failing grade. Failure to participate after the login deadline may also result in being reported as nonparticipating.
14
Baker, Derek
Barber, Carl
Bermudez, Yolanda
Carver, Anna
Collins, Cynthia
Crase, Nathan
Craven, Ashley
De La Cruz, Lemuel
Edwards, Elizabeth
Frazier, Heather
Fullington, Babette
Gaines, Gail
Gallof, Lindsay
Gardner, Lindsay
Hall, Danielle
Hayes, Spencer
Hollis, Racheal
Hooks, Catherine
Lam, Simon
Millwood, Jerry
Pate, Joshua
Pike, Kristi
Puopolo, Christina
Royal, Ashley
Schartok, Elizabeth
Shouse, Sarah
Smith, Michael
Summers, Mickenzie
Tekie, Yonas
Tenney, April
Wartes, Ulrich
Wilder, Alison
Wise, Evanda
Total Registered:
34
The University of West Georgia
Columbus State University
Georgia Highlands College
Columbus State University
Columbus State University
Georgia Southwestern State University
Columbus State University
The University of West Georgia
Columbus State University
The University of West Georgia
Georgia Southwestern State University
The University of West Georgia
The University of West Georgia
The University of West Georgia
Columbus State University
Columbus State University
Valdosta State University
Valdosta State University
Southern Polytechnic State University
Columbus State University
Columbus State University
The University of West Georgia
Valdosta State University
Southern Polytechnic State University
The University of West Georgia
Columbus State University
The University of West Georgia
Georgia Southwestern State University
The University of West Georgia
Southern Polytechnic State University
Southern Polytechnic State University
The University of West Georgia
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
11/21/2005
11/15/2005
11/15/2005
11/15/2005
11/15/2005
11/01/2005
11/14/2005
11/11/2005
11/16/2005
11/22/2005
10/31/2005
11/07/2005
11/22/2005
11/18/2005
11/15/2005
11/16/2005
11/14/2005
11/14/2005
11/07/2005
11/15/2005
11/15/2005
11/10/2005
11/15/2005
11/07/2005
11/14/2005
11/15/2005
11/21/2005
10/26/2005
11/22/2005
11/07/2005
11/07/2005
11/22/2005
15
Appendix C – Spring 2006 Academic Calendar (use when preparing course syllabus)
Spring Semester 2006
eCore® Academic Calendar
Last update – 12/2005
Event
Courses available to Faculty
eCore® New Teaching Faculty Orientation
Course Rosters Sent to Faculty
First Day Students May Log into ‘Student Guide to eCore® ’
Classes Begin
Drop/Add
Course Withdrawals Begin
Students Must Log Into Course to Confirm Participation
Deadline for Students to Submit Forms to Test Proctoring
Services for Proctored Midterm Exams (faculty member will
choose one of two option weeks to administer midterms – 2/5-10
or 2/12-18
Contact Ginny Coleman if there are questions
(ginny.coleman@georgiacenter.uga.edu)
Deadline
Approx. Dec 6
Dec 14 and 15
Jan 6,9,10 and then every Friday
through midpoint
Tuesday, Dec 6
Friday, Jan 6
Jan 6, 9, 10
Jan 11
Fri, Jan 13, 5 p.m.
All student test proctoring forms due
3 weeks prior to start date of exams
Week 1 (2/5-10)
Deadline for submission of Testing forms
– Jan 15, 11:59pm
Week 2 (2/12-18)
Deadline for submission of Testing
forms –Jan 22, 11:59pm
Deadline for Faculty to Submit Copies of Exams to Test
Proctoring Services for Proctored Midterm Exams
(ginny.coleman@georgiacenter.uga.edu
Master copy of midterm exam due from
faculty member to Ginny Coleman 3
weeks prior to start date of exams:
Week 1 (2/5-10)
Deadline for submission of Testing forms
– Jan 15, 11:59pm
Week 2 (2/12-18)
Deadline for submission of Testing
forms –Jan 22, 11:59pm
eCore® Holidays
eCore® Midpoint Date- Last Day to Drop with a “W”
Deadline for Students to Submit Forms to Test Proctoring
Services for Proctored Final Exams
Monday, Jan 16
Feb 24
Fri, Mar 24 - 11:59pm
3 weeks prior to first day of final exams
16
Deadline for Faculty to Submit Master Copies of Final Exams to
Test Proctoring Services
Fri, Mar 24 - 11:59pm
3 weeks prior to first day of final exams
End-of-Semester Telephone Conference Call to Review Grade
Submission Procedures (info will be sent to faculty by email)
Week of April 10
Grade Roster sent to Faculty members
Week of April 10
Classes End (last day of classes)
Final Exams
April 12
April 14, 17, 18
Grades Due from Faculty Member to eCore® office
Friday, April 28, 9 a.m.
Grades Due from eCore® office to Affiliate Registrars
Thursday, May 2, 9 a.m.
Grades Available to Students
Total Instructional Days = 75 (Count every other Saturday)
Around May 6
(varies per affiliate)
17
Appendix D – Instructor Exam Form
Faculty Exam Form
To be completed by Instructor and returned with copy of exam
Course: _____________ Semester:______________
Midterm or Final
Instructor: _______________________________Phone:_____________________
Mailing Address: _____________________________________________________
_______________________________________________________________________
Date range exam may be scheduled: (e.g. Feb 12-Feb 18 – please choose from options
given by Ginny Coleman for midterms) _____________________________
Date you need completed exams returned to you: ___________________
Time limit of exam: (e.g. 2 hours, etc.) ________________________________
Special Instructions:
 Items students should bring to exam (please check, if applicable)





_____Pens
_____Pencils
_____Calculator
_____Dictionary
Additional items
_____________________________________________________________________
_____________________________________________________________________
 Additional items inserted into test packet:
 “Test booklet” – 10 pages of lined paper _____________________
 Scantron forms (specify type you use) _______________________
Additional notes:
________________________________________________________________
________________________________________________________________
________________________________________________________________
____________________________________________________
Return this form with a copy of exam to:
Ginny Coleman – fax: (706) 583-8218 or e-mail testing.coordinator@gactr.uga.edu
Appendix E – Exam Request Form (Students complete and submit 15 business days prior
to exam)
18
eCore Test Proctoring Service

192 Georgia Center for Continuing Education
The University of Georgia
Athens, Georgia 30602-3603
(706) 583-0895 / 1-866-248-5179 (U.S.)
Fax: (706) 583-8218
testing.coordinator@gactr.uga.edu
PROCTORED EXAMINATION REQUEST FORM
This form will be used to determine when and where your proctored examinations will be delivered.
•
•
•
•
•
•
Choose a test site and contact the site directly to schedule your testing appointment.
Complete this form and e-mail or fax (706) 583-8218 to the eCore testing
Coordinator (see address above).
E-mail or fax this form separately – do not send this form with other course or
lesson materials.
This request form should be received by the eCore Testing Coordinator no later
than 15 BUSINESS DAYS prior to the start date of your proctored examination.
You will receive e-mail confirmation after your test has been sent to the testing
center. Please review this information carefully.
A photo I.D. and your Social Security Number is required for admission to the
examination.
Please use the following checklist:
 I have scheduled my examination date with a testing center, allowing at least a
15-business day notification to process my request and send the exam to the test site.
Again, please e-mail or fax this form separately.
Do not attach it to other lesson materials or correspondence.
Examination Information
Course Information
__________________________________ ___________________________________
Scheduled Examination Date
Time
Course Number and Name
__________________________________ ___________________________________
Name and Phone Number of Testing Official
Instructor
__________________________________ ___________________________________
___________________________________
Student Name and E-Mail Address
___________________________________
Name and Address of Testing Site
TO BE COMPLETED BY eCore Testing Coordinator
Request Received _________________ Verified by ________________
Date _____________
19
Appendix F – Proctored Exam Sites
eCore Test Proctoring Service
192 Georgia Center for Continuing Education
The University of Georgia
Athens, Georgia 30602-3603
(706) 583-0895 / 1-866-248-5179 (U.S.)
Fax: (706) 542-6770
testing.coordinator@gactr.uga.edu
Partial List of Proctored Exam Sites in Georgia
It will be important for you to contact a test site near your home or work. When you have
secured an appointment, please complete the Proctored Examination Request Form
(Page 1).
This is a partial list of test sites in Georgia. We have sites worldwide, too. If one of these
sites is not convenient, please contact the eCore Testing Coordinator at the number/email listed above.
Abraham Baldwin Agricultural College
Dr. Maggie Martin
48 ABAC, 2802 Moore Highway
Tifton, GA 31794
(229) 386-3231
Atlanta Metropolitan College
Kimberly J. Pennamon
1630 Metropolitan Parkway
Atlanta, GA 30310
(404) 756-4916
Augusta State University
Angie Kitchens
2500 Walton Way
Augusta, GA 30904-2200
(706) 737-1471
Bainbridge College
Grace Nix
2500 East Shotwell Street
Bainbridge, GA 31717
(229) 248-2579
Clayton College and State University
Sharon Stufflebean - Learning Support Ctr.
5900 N. Lee Street
Morrow, GA 30260
(770) 961-3445
Coastal Georgia Community College
Ms. C. A. Lee
3700 Altama Avenue
Brunswick, GA 31520-3644
(912) 264-7220
Columbus State University
Stephen Mills or Dr. Hassenplug
Turner Center, Room 205
Columbus, GA 31907-5645
(706) 568-2226
Dalton State University
Sarita Gale or Jane Clark
Ctr. for Cont. Ed. – 213 N. College Drive
Dalton, GA 30720
(706) 272-4454
Darton College
Jean Satterfield
2400 Gillionville Road
Albany, GA 31707-3098
(229) 430-6735
East Georgia College
Bennie Brinson
131 College Circle
Swainsboro, GA 30401
(478) 289-2035
Emmanuel College
G. Earl Beatty
P.O. Box 129
Franklin Summers, GA 30639-0129
(706) 245-2802
Georgia Highlands College
Phyllis Chunn – Assessment Center
3175 Cedartown Highway SE
Rome, GA 30161
(706) 802-5318
20
Gainesville College
David Johnston – Pace Center
P.O. Box 1358
Gainesville, GA 30503
(770) 718-3863
Georgia College and State University
Sharon L. Jones – Center for Testing
CBX 074
Milledgeville, GA 31061
(478) 445-5016
Georgia Perimeter College (Dunwoody)
Lori Payne
2101 Womack Road
Dunwoody, GA 30338
(770) 551-3172
Georgia Southern University
Michelle Smith
P.O. Box 8067
Statesboro, GA 30461-8067
(912) 681-5415
Kennesaw State University
Paula M. Almond
1000 Chastain Rd., Bldg 1, Rm. 2401
Kennesaw, GA 30144
(770) 423-6000
North Georgia College & State University
Randall Howe – Testing Center
Barnes Hall, Room 214
Dahlonega, GA 30597
(706) 864-1799
Paine College
Earnestine H. Bell
1235 Fifteenth Street
Augusta, GA 30901
(706) 821-8343
Savannah State University
Shirley Barber James
259 Whiting Hall, P.O. Box 20428
Savannah, GA 31404
(912) 353-3112
Shorter College – Lawrenceville
James A. Fisher, Ph. D.
585 Old Norcross Road, Ste K.
Lawrenceville, GA 30045
(770) 237-5288
Shorter College – Rome
Ann S. House
315 Shorter Avenue
Rome, GA 30165
(706) 233-7266
University of West Georgia
Francie Taylor
114 Strozier Hall
Carrollton, GA 30118
(770) 836-6435
University of West Georgia – Newnan
Dennis Gould
7 Solor Circle
Newnan, GA 30265
(770) 254-7287
Valdosta State University
Mike Gibbons - Powell Hall W., First Floor
1500 N. Patterson Street
Valdosta, GA 31698
(229) 245-3878
Waycross College
Merry Trammell
2001 South Georgia Parkway
Waycross, GA 31503
(912) 285-6012