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The MCIS Log-In
Process for Internal
Users
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The Log-In Process
Internal Users
The Log-In Process
Introduction
This document aims to assist Intermediate Body, and AA/MA/CA, users in
completing their initial log-in to MCIS. These users are set-up on the MCIS
system by the MCIS User Administrator in their office. Internal users are setup to access and view all projects within their regional programme. Users can
have projects deselected from their user profile so that they cannot access
information for certain projects. This may be useful in smaller RDA’s to
ensure separation of duties.
Logging in for the first time
1. Notification emails from MCIS
The Intermediate Body user administrator for your region will enter your user
details into MCIS. You will then receive two notification emails. These are
usually received within several minutes of each other and appear in your
Inbox as sent from the ‘ERDF Administrator’; the subject is ‘MCIS system
user creation’.
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The First email is your username- Your username can not be
changed, and therefore you must keep, or record this information.
A link to the MCIS website long-in page is included in the email.
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The Second email is your access Password – this must be changed
the first time you log in, and therefore you are able to choose
something more memorable to you.
Logging in to MCIS
Document Owner: Hannah Swan, MCIS Project Team
Last updated: 05-11-08
The Log-In Process
Internal Users
2. Password Change
Copy and Paste your Username and Password from the emails you have
received, into the Login screen. Click Login.
You will be prompted to change your password. Your new password must
fulfil certain criteria; the rules for your new password are listed below.
Rules for new Passwords:
- It must be at least 6 characters long
- It must contain at least one number
- It must contain at least one special character i.e. a punctuation
character
- The password must be ‘strong’
Note: Password strength is the likelihood that a password can be guessed by
an unauthorised person or computer. Passwords easily guessed are known
as ‘weak’ or ‘vulnerable’; passwords very difficult or impossible to guess are
considered strong.
An example of a strong password would be:
Convert_£100 to Euros!
Note: MCIS will not allow passwords which do not conform to these rules.
If your password does not conform to these rules an error message will
display describing the element of your password which ‘broke’ the password
rules.
Logging in to MCIS
Document Owner: Hannah Swan, MCIS Project Team
Last updated: 05-11-08
The Log-In Process
Internal Users
3. Security Questions
Create 2 questions which cannot be easily guessed by another user.
Remember that these questions and answers may be used to identify you if
you forget your password.
When you have entered your questions and answers, click Continue. You will
be taken to the Task page. On subsequent log-in’s you will go directly to this
page.
Logging in to MCIS
Document Owner: Hannah Swan, MCIS Project Team
Last updated: 05-11-08
The Log-In Process
Internal Users
Subsequent Password Changes
Resetting your password
Once you have access to MCIS you can view and edit your personal details
at any time by clicking on the ‘Personal Details’ tab.
Details which are able to edit include: your name, email address, and your
password. To change your password, click on the ‘Change Password’ hotlink
at the bottom of the screen.
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Note: MCIS will prompt you to change your password every 3 months. A
top tip is to increment the numeric part of your password each time you
change it to correspond with the month and year. This way you only have
to remember the ‘core’ part of your password e.g. *au$tin1108.
Details which are not editable to you, but can be viewed include: your
organisations details and the MCIS user roles which you have been allocated.
The roles you have been given will directly effect what you are able to view in
MCIS.
Logging in to MCIS
Document Owner: Hannah Swan, MCIS Project Team
Last updated: 05-11-08
The Log-In Process
Internal Users
Forgotten your password?
If you forget your password you can have it reset by use of your security
questions. Enter your username and click on the ‘Forgotten your password’
link.
You will be presented with the screen below.
Enter the answers to the 2 security questions, and click ‘Request new
Password’. Your password will be displayed in the screen that follows. You
should make a careful note of this password, and keep it until you have
changed it to something more memorable at your next log-in.
Logging in to MCIS
Document Owner: Hannah Swan, MCIS Project Team
Last updated: 05-11-08