HOTEL & TRAVEL INFORMATION HOTEL Travel Planners, the official IAAPA housing provider, has activated the online hotel reservation system. We have negotiated exclusive low rates for this event and rooms will go fast. Book now! Only when you book through Travel Planners will you receive these exclusive benefits: The lowest rates available. If you find a lower rate at any of the hotels in the program, let us know! No hidden fees or processing fees. Trained call center agents can help you prior to your arrival and an onsite Travel Planners service desk at the Orange County Convention Center will offer you full support until you check out. You can change or cancel without penalty as late as 7 days prior to arrival. Our exclusive hotel profiles give you the real time details on every hotel in the program such as descriptions, amenities, photos and maps. Choose from nearly 30 official IAAPA hotels. Earn points in your hotel membership / loyalty program with your Travel Planners reservation. Easy management of your reservation(s) online 24 hours a day, 7 days a week. Go to the Hotels webpage now or see the next page for details. For help with reservations or if you have questions about our hotel program, contact Travel Planners via e-mail at firstname.lastname@example.org or by phone at +1 (800) 221-3531 (USA, Canada & Caribbean) or +1 (212) 532-1660 (International). TRAVEL World Travel Inc. is the official travel management company for IAAPA Attractions Expo 2012. World Travel Inc. has the ability to search all carriers and offer a variety of discounts to ensure the lowest fare possible. If you would like to make your airline arrangements for IAAPA through World Travel, please contact an agent using the telephone number or email below and identify yourself as an IAAPA meeting attendee. A standard service fee of $34.00 will apply. Website: www.worldtravelinc.com Phone Contact: +1 (800) 867-2970 or +1 (610) 327-9000 Email Contact: email@example.com VISA ASSISTANCE IAAPA provides letters of invitation to our international exhibitors applying for a U.S. visa. Visa letters can be requested through the Exhibitor Registration site. You are encouraged to apply for a visa at least three months before the IAAPA event you would like to attend. HOTEL RESERVATION INFORMATION Housing for IAAPA Attractions Expo 2013 is now open. Register 1 of 4 ways: 1. Online 2. Fax the Reservation Form on the following page to +1 (212) 779-6128 3. Call +1 (800) 221-3531 (USA, Canada & Caribbean) or +1 (212) 532-1660 (International). 4. E-mail: firstname.lastname@example.org Cancellation Policy: All cancellations must be made through Travel Planners, Inc. The Hotel’s cancellation policy will be printed on your confirmation e-mail. Additional Reservation Information: 1. For your security and convenience, it is highly recommended that you make your reservations online via our secure website. Should you choose to e-mail, fax or mail the following form, Travel Planners will reserve a tentative, non-guaranteed reservation, provided one of your hotel choices is available. Reservations requested via e-mail, fax or mail will be processed within two (2) business days of receipt and are subject to availability at the time of processing. Tentative confirmation will be sent via e-mail and will include a web link to access your reservation online and enter your credit card information securely. Tentative reservations not guaranteed within two (2) business days of receipt of confirmation are subject to cancellation. Should none of your hotel choices be available at the time of processing you will be notified. 2. Deposit checks and wire transfers must be received within ten days of booking or by October 4, 2013. (Reservations will automatically be canceled if checks or wires are not received within this time frame.) After October 4, 2013, reservations will be accepted with a credit card guarantee only. To pay by check, make check payable to: Travel Planners Inc., and mail to: Travel Planners Inc. 381 Park Avenue South, Third Floor; New York, New York 10016 USA. 3. Individual policies for each hotel must be strictly adhered to. Many hotels are now imposing fees for early departures. This policy is at the discretion of the individual hotel and the amount of the fee varies by hotel. Be sure to verify your actual date of departure at the time of check-in. Travel Planners makes no guarantee of any kind that the hotels and rates listed above will be available at the time you make your reservation. Reservation requests and changes are subject to the availability and discretion of the hotels. All information is as of June 14, 2013 and subject to change. BOOK BEFORE OCTOBER 14, 2013 FOR BEST AVAILABILITY! HOUSING RESERVATION FORM Fax to: Travel Planners IAAPA Housing Desk +1 (212) 779-6128 NAME: _______________________________________________________ DATE: ________________________________ COMPANY NAME: ______________________________________________________________________________________ ADDRESS: ______________________________________________________________________________________________________ (STREET) (SUITE/FLOOR) _______________________________ (CITY) ________________________ ________________________ (STATE) (ZIP/COUNTRY CODE) ________________ (COUNTRY) CONTACT NAME: ______________________________________________________________________________________ PHONE: ( ) Ext. FAX: ( ) E-MAIL:__________________________ Billing address if different from above:_______________________________________________________________________ HOTEL (Please list in order of preference) 1. 4. 2. 5. 3. 6. Use more than one row for different dates if necessary and indicate the number of rooms required for each room type. Occupant Name (s) Attendee, or Exhibitor? Check-In Date Check-Out Date # Singles Rooms # Doubles Rooms (2 people/1 bed) # Twin Rooms (2 people/2 beds) Suite Request Total Number of rooms needed:_________ SPECIAL REQUIREMENTS/REQUESTS: __________________________________ Do you require an ADA Compatible Room?___________ Other requirements/requests?________________________________ Cancellation Policy: Cancellations can be made through Travel Planners until three (3) business days prior to your arrival date. If within three (3) business days of arrival, please contact your hotel directly. However, please note that the timeframe for cancelations of the Individual Hotel’s Cancellation Policy takes precedence; please contact the hotel directly if you need to cancel within that timeframe. The Hotel’s cancellation policy will be printed on your confirmation e-mail. Travel Planners makes no warranties of any kind that the hotels and rates listed above will be available at the time you make your reservation. Reservation requests and changes are subject to the availability and discretion of the hotels. All information is as of June 14, 2013 & subject to change. If you do not receive confirmation receipt within five business days, please call Travel Planners.