HOTEL & TRAVEL INFORMATION
HOTEL
Travel Planners, the official IAAPA housing provider, has activated the online hotel reservation
system. We have negotiated exclusive low rates for this event and rooms will go fast. Book
now!
Only when you book through Travel Planners will you receive these exclusive benefits:
 The lowest rates available. If you find a lower rate at any of the hotels in the program, let
us know!
 No hidden fees or processing fees.
 Trained call center agents can help you prior to your arrival and an onsite Travel
Planners service desk at the Orange County Convention Center will offer you full support
until you check out.
 You can change or cancel without penalty as late as 7 days prior to arrival.
 Our exclusive hotel profiles give you the real time details on every hotel in the program
such as descriptions, amenities, photos and maps.
 Choose from nearly 30 official IAAPA hotels.
 Earn points in your hotel membership / loyalty program with your Travel Planners
reservation.
 Easy management of your reservation(s) online 24 hours a day, 7 days a week.
Go to the Hotels webpage now or see the next page for details. For help with reservations or if
you have questions about our hotel program, contact Travel Planners via e-mail at
res@tphousing.com or by phone at +1 (800) 221-3531 (USA, Canada & Caribbean) or +1 (212)
532-1660 (International).
TRAVEL
World Travel Inc. is the official travel management company for IAAPA Attractions Expo 2012.
World Travel Inc. has the ability to search all carriers and offer a variety of discounts to ensure
the lowest fare possible. If you would like to make your airline arrangements for IAAPA through
World Travel, please contact an agent using the telephone number or email below and identify
yourself as an IAAPA meeting attendee. A standard service fee of $34.00 will apply.
Website: www.worldtravelinc.com
Phone Contact: +1 (800) 867-2970 or +1 (610) 327-9000
Email Contact: groupdepartment@worldtravelinc.com
VISA ASSISTANCE
IAAPA provides letters of invitation to our international exhibitors applying for a U.S. visa. Visa
letters can be requested through the Exhibitor Registration site. You are encouraged to apply
for a visa at least three months before the IAAPA event you would like to attend.
HOTEL RESERVATION INFORMATION
Housing for IAAPA Attractions Expo 2013 is now open.
Register 1 of 4 ways:
1. Online
2. Fax the Reservation Form on the following page to +1 (212) 779-6128
3. Call +1 (800) 221-3531 (USA, Canada & Caribbean) or +1 (212) 532-1660
(International).
4. E-mail: res@tphousing.com
Cancellation Policy: All cancellations must be made through Travel Planners, Inc. The Hotel’s
cancellation policy will be printed on your confirmation e-mail.
Additional Reservation Information:
1. For your security and convenience, it is highly recommended that you make your
reservations online via our secure website. Should you choose to e-mail, fax or mail the
following form, Travel Planners will reserve a tentative, non-guaranteed reservation,
provided one of your hotel choices is available. Reservations requested via e-mail, fax or
mail will be processed within two (2) business days of receipt and are subject to availability
at the time of processing. Tentative confirmation will be sent via e-mail and will include a
web link to access your reservation online and enter your credit card information securely.
Tentative reservations not guaranteed within two (2) business days of receipt of
confirmation are subject to cancellation. Should none of your hotel choices be available at
the time of processing you will be notified.
2. Deposit checks and wire transfers must be received within ten days of booking or by
October 4, 2013. (Reservations will automatically be canceled if checks or wires are not
received within this time frame.) After October 4, 2013, reservations will be accepted with a
credit card guarantee only. To pay by check, make check payable to: Travel Planners Inc.,
and mail to: Travel Planners Inc. 381 Park Avenue South, Third Floor; New York, New York
10016 USA.
3. Individual policies for each hotel must be strictly adhered to. Many hotels are now imposing
fees for early departures. This policy is at the discretion of the individual hotel and the
amount of the fee varies by hotel. Be sure to verify your actual date of departure at the
time of check-in.
Travel Planners makes no guarantee of any kind that the hotels and rates listed above will be
available at the time you make your reservation. Reservation requests and changes are subject
to the availability and discretion of the hotels. All information is as of June 14, 2013 and subject to
change.
BOOK BEFORE OCTOBER 14, 2013 FOR BEST AVAILABILITY!
HOUSING RESERVATION FORM
Fax to: Travel Planners IAAPA Housing Desk +1 (212) 779-6128
NAME: _______________________________________________________
DATE: ________________________________
COMPANY NAME: ______________________________________________________________________________________
ADDRESS:
______________________________________________________________________________________________________
(STREET)
(SUITE/FLOOR)
_______________________________
(CITY)
________________________
________________________
(STATE)
(ZIP/COUNTRY CODE)
________________
(COUNTRY)
CONTACT NAME: ______________________________________________________________________________________
PHONE: (
)
Ext.
FAX: (
)
E-MAIL:__________________________
Billing address if different from above:_______________________________________________________________________
HOTEL (Please list in order of preference)
1.
4.
2.
5.
3.
6.
Use more than one row for different dates if necessary and indicate the number of rooms required for each room type.
Occupant Name (s)
Attendee, or
Exhibitor?
Check-In
Date
Check-Out
Date
# Singles
Rooms
# Doubles
Rooms
(2 people/1 bed)
# Twin Rooms
(2 people/2
beds)
Suite
Request
Total Number of rooms needed:_________ SPECIAL REQUIREMENTS/REQUESTS: __________________________________
Do you require an ADA Compatible Room?___________ Other requirements/requests?________________________________
Cancellation Policy: Cancellations can be made through Travel Planners until three (3) business days prior to your arrival date.
If within three (3) business days of arrival, please contact your hotel directly. However, please note that the timeframe for
cancelations of the Individual Hotel’s Cancellation Policy takes precedence; please contact the hotel directly if you need to cancel
within that timeframe. The Hotel’s cancellation policy will be printed on your confirmation e-mail. Travel Planners makes no
warranties of any kind that the hotels and rates listed above will be available at the time you make your reservation. Reservation
requests and changes are subject to the availability and discretion of the hotels. All information is as of June 14, 2013 & subject
to change. If you do not receive confirmation receipt within five business days, please call Travel Planners.