Play Fair 2016
Exhibitor Manual
WELCOME TO
PLAY FAIR 2016
JAVITS NORTH at the JAVITS CONVENTION CENTER
655 W. 34th St, New York, NY 10001
February 13 & 14, 2016
On behalf of everyone at Play Fair, the Toy Industry Association, and LeftField
Media, thank you for being part of the first ever Play Fair. We’re honored and
excited to welcome you to the event, and we wanted to take a moment to frame
Play Fair and your role in it.
The Toy Industry Association was founded 100 years ago, and its Toy Fair has
grown over a century to meet the evolving needs of toy makers and marketers as
well as toy sellers. Evolving yet again, we are excited to introduce a companion
show - Play Fair - to fuel the passion of toy consumers themselves.
We live in a world where blogs, tweets, and vines can influence millions, where
putting toys in the hands of children and families can unlock real success, and
where word of mouth can mean more than any slick ad.
You recognize this, and you’ll see this power when Play Fair opens its door!
The inaugural Play Fair will be a historic show, a celebration of the last 100 years
and a bold statement for the next 100 to come, and we couldn’t be more happy to
have you join in this party together with us and over 20,000 of our closest friends!
Marian M. Bossard
SVP, Global Market Events
Toy Industry Association, Inc.
Greg Topalian
President
LeftField Media / Play Fair
EXHIBIT PLANNING
PLAY FAIR
NEW YORK CITY 2016
WHERE & WHEN BASICS
JAVITS CONVENTION CENTER
655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
OFFICIAL SHOW NAME
Play Fair
SHOW MANAGEMENT
LeftField Media
50 Day St., Norwalk, CT 06854
www.LeftFieldMedia.com
SHOW LOCATION
Javits North Convention Center
655 W. 34th St, New York, NY 10001
2016 SHOW DATES & HOURS
Saturday, February 13th – Sunday, February 14th
Session One 9:30 AM – 1:30 PM
Session Two 3:00 PM – 7:00 PM
• Badged exhibitors are permitted on show floor
from 7:30 AM until 7:30 PM on show days.
• All exhibits must be open for business during
show hours.
SHOW-SITE SHOW MANAGEMENT OFFICE LOCATION & HOURS
Rear of exhibit hall Friday, February 12th – Sunday, February 14th 7:30 AM – 7:30 PM daily.
ON-SITE REGISTRATION FOR EXHIBITORS
The platform of Javits Center North
Friday, February 12th - Sunday, February 14th 7:30 AM – 6:00 PM
EXHIBITOR SERVICE CENTER HOURS
Rear of exhibit hall
Friday, Febuary 12th 8 AM - 6 PM
Saturday, February 13th – 15 8 AM –7:00 PM
Sunday, February 14th 8 AM through move out
ADVANCE FREIGHT RECEIVING DATES
Friday, January 8, 2016 through Tuesday, February 2, 2016
HOURS FOR MOVE-IN & RECEIPT OF FREIGHT AT SHOW-SITE
*Thursday, February 11th for exhibitors with booths 20' x 20' (400 sqft) or larger 1 PM - 6 PM
Friday, February 12th 8 AM– 6 PM
MOVE-OUT HOURS
Sunday, February 14th 7 PM 10 PM
*Monday, February 15th for exhibitors with booths 20’ x 20’ (400 sqft) or larger 8 AM - 12 PM
Information in this Exhibiting Guide is subject to change without notice. For the most up-to-date
guidelines and information, regularly visit Play Fair online Exhibiting Guide at WWW.PLAYFAIRNY.COM
PLAY FAIR
NEW YORK CITY 2016
Exhibiting Tips
JAVITS NORTH at the JAVITS CONVENTION CENTER
655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
Please think through our tips and guidance to make the most of your booth at Play
Fair...
• Play Fair ISN'T a trade show. Please don’t exhibit with a standard trade
show booth. This isn’t a place for suits and ties, and your booth shouldn’t be a
pop up banner and stack of brochures.
• Play Fair ISN’T a DEPARTMENT STORE. Retail sales are absolutely part of
Play Fair (and you can either sell directly or through our Official Show Store), but
no booth should look like it’s just there to sell. Don’t turn your booth into a garage
sale.
• Engage our audience. At Play Fair, interactivity is key. Offer up
demonstrations, workshops, giveaways, and photo ops.
• Make news. Debut something new. Whether it’s a timed unboxing or toy
never-before-seen at your booth, give Play Fair’s audience - passionate families
and fans - a first glimpse.
• Encourage sharing. Set up a showcase, a giant prop, a costumed mascot,
or a brand new toy, get fans taking photos, and incentivize them to follow you on
social media and post their photos online. Turn Play Fair’s families and fans into
a marketing dream team.
• All Ages. This shouldn’t need to be said, but Play Fair is an all-ages show and
mature content isn’t appropriate for or allowed at the event.
• Have fun. Moms, dads, and kids are coming to Play Fair to play. Share this
spirit, smile, and make your brand memorable.
PLAY FAIR
NEW YORK CITY 2016
RULES & RESOURCES FOR PLANNING YOUR
EXHIBIT SPACE & OPERATIONS
JAVITS NORTH at the JAVITS CONVENTION CENTER
655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
The rules below are supplementary to the conditions specified on the reverse of your Exhibit Space
Contract. Please review all regulations carefully. All booths, regardless of size, must conform to the
environment of Play Fair 2016 set forth by Show Management.
ADA COMPLIANCE
Each exhibitor is obligated to ensure its display complies with the Americans with Disabilities Act (ADA)
Title III. The Exhibitor must provide individuals with disabilities auxiliary aids and services suitable for
effective communications between all parties in accordance with ADA requirements. As a place of public
accommodation, an exhibit should be designed to allow persons with disabilities equal access to and
enjoyment of an exhibit. For more information call the ADA information line at 800-514-0301 or visit
www.ada.gov.
ACCESS TO THE SHOW FLOOR DURING SHOW DAYS
Play Fair participants with Exhibitor badges are permitted on the show floor during their scheduled
move-in/move-out times, as early as 7:30 AM on show days and until 7:30 PM each evening during show
dates.
AISLE AND ADJACENT BOOTHS
For reasons of safety and courtesy, no signs, display material or decorative items may protrude into the
aisles or extend into neighboring booths. All aisles, passageways, lobbies or exits leading to fire hoses or
electrical access doors must be completely unobstructed. During move-in and move-out, please recognize
the “No Freight” aisles assigned by the general show contractor. While installing your displays, crates are
not to be left in these aisles.
BOOTH APPEARANCE
No display deemed unprofessional in appearance, at the sole discretion of Show Management, will
be permitted. If any exhibit interferes with the rights of other exhibitors or does not conform to the
prevailing standards of good taste, Show Management may require immediate changes. No merchandise
may be hung on the exterior walls of the booth. Exhibitors must keep their booths neatly arranged in
order to maintain and improve the overall appearance of the exhibit. FIRE REGULATIONS require that
merchandise, displays, furnishings, etc., be kept out of the aisles and within the exhibit space. All fire
extinguishers and fire hose cabinets must be accessible at all times.
BOOTH CLEANING SERVICE
Cleaning is each exhibitor’s responsibility. To have your booth vacuumed and/or swept and have trash
removed, use the Booth Cleaning Order Form included in the Services & Utility Ordering section of this
Guide. Exhibitors are permitted to use manual/non-power carpet sweepers. Show Management will
provide aisle cleaning the night before as well as during the show and will empty wastebaskets without
charge if placed on the aisle at the close of each show day.
BOOTH DISPLAY REGULATIONS
Carefully review Booth Building & Display Regulations in the Exhibit Planning section of this Guide under
the Forms & Brochures tab. If a booth does not adhere to show regulations, exhibitors will be required to
modify their exhibits on-site at their own expense.
BOOTH STAFFING
Temporary personnel of various kinds are available through the official Play Fair vendor, CTI Convention
Staffing; refer to the Services & Utility Ordering section under the Forms & Brochures tab of this Guide.
Year-round, full-time personnel brought in only to set up or dismantle their employer’s booth will be
issued temporary work badges if they are at least 18 years of age. Such employees, with appropriate
identification, may secure temporary work badges at the exhibitor registration area.
CATERING
Food and beverage served or distributed in the Javits Center must be purchased through Centerplate, the
exclusive in-house food service supplier. Outside caterers/restaurants attempting to make food deliveries
will be turned away. See the Services & Utility Ordering section of this Guide for more about catering.
CHILDREN
For obvious safety reasons, absolutely no children under the age of 18 are allowed on the floor during
move-in and out. During show hours, children under the age of 13 must be accompanied by a parent or
guardian at all times.
PLEASE NOTE: Children of all ages are permitted to attend Play Fair. However, No children under the
age of 18 (including infants) will be permitted on Toy Fair’s show floor. This includes, but is not limited
to, children of exhibiting company staff, buyers, contractors, consultants and other Toy Fair attendees
and participants – as well as Show Management. Please share this policy with your staff, consultants,
contractors, customers and partners in advance.
DAMAGE TO BUILDING
Nothing may be taped, tacked, nailed or screwed or affixed in any way to columns, walls, floors or other
Javits Center surfaces. Any damage caused by infraction of this rule will be repaired at the exhibitor’s
expense.
DEMONSTRATIONS OR ENTERTAINMENT
Show Management encourages in-booth promotional activities and entertainment, but requires strict
adherence to the following guidelines:
Demonstration areas must be confined to the exhibitor’s space. Demonstration tables must be placed a
minimum of 2ft. from the aisle line. Should spectators interfere with the normal traffic flow in the aisle or
overflow into neighboring exhibits, Show Management will require that you adjust the demonstration area
or cease. Also review Noise Level information below.
ELECTRICAL SERVICE/LABOR
Outside electrical labor is prohibited from working at the convention center. See Services & Utility
Ordering under the Forms & Brochures tab for electrical services ordering and other details.
PLAY FAIR NEW YORK CITY 2016
RULES & RESOURCES FOR PLANNING YOUR EXHIBIT SPACE & OPERATIONS
JAVITS NORTH at the JAVITS CONVENTION CENTER • 655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
EXHIBITOR APPOINTED CONTRACTORS
An Exhibitor Appointed Contractor (EAC) is any company other than Freeman or the designated official
contractors listed in this Guide which an exhibitor uses to service its booth and which will require exhibit
hall access before, during or after the show. See Exhibitor Appointed Contractor Information & Form in
Exhibit Planning under the Forms & Brochures tab. Exhibitors may not use EACs for electrical, plumbing,
telephone, material handling (drayage), rigging, cleaning and catering services.
EXHIBITOR CONDUCT
• Exhibitor activity must be confined to space rented. Distribution by exhibitors of any printed matter,
souvenirs, samples or other articles shall be restricted to within the space occupied by their exhibits. The
distribution of any articles which interfere with activities in or obstruct access to neighboring booths or
that impede aisle traffic is prohibited.
• An exhibitor shall not enter into another exhibitor’s space without invitation or when unattended. An
exhibitor shall not handle or remove samples or literature from another exhibitor’s space.
FIRE LAWS AND FLAME PROOFING
All display materials used in the Javits Convention Center (JKJCC) must be flame retardant and conform
to New York City Fire Department (NYFD) regulations (www.nyc.gov/fdny). No combustible decorations
shall be used at any time. All fabrics and decorations used in booths must be flame proofed with a
compound approved by the NYFD and accompanied by written verification of same stating clearly (1)
by whom and when such flame proofing was done; (2) the exact materials flame proofed and the flame
proofing compound used; and (3) the approximate period of effectiveness of such flame proofing.
Exhibitors should be aware that the NYFD, at an inspector’s discretion, might perform a flame test.
Cut flowers, living trees, plants, shrubs, and grasses are permitted, provided all such decorations
are maintained in a healthy condition in moist soil or water. Decorative greens containing pitch are
prohibited. Artificial flowers or floral decorations which are not, or cannot be, flame proofed to comply
with NYFD regulations must not be used.
Exhibitors should also note that the use of crepe paper is forbidden and that nothing may be hung from
or affixed to any sprinkler heads or pipes. No tanks of liquefied petroleum gas or flammable liquid, either
empty or filled, may be brought into the JKJCC.
No exhibit materials may be stored behind, beside or under exhibit space or furnishings. Packing
materials and other non-display items may not be stored within any exhibit space.
Any on-site flame proofing required is the responsibility of the exhibitor and may be very expensive. Be
certain your material(s) conform to New York City regulations before you arrive at the JKJCC.
Suppliers of flame retardant fabric as well as sprays/liquids to render items flame retardant include:
•
•
•
•
•
Rose Brand East in New York/New Jersey at 800-223-1624 or 201-809-1730 (www.rosebrand.com)
Rose Brand West in California at 800-360-5056 or 818-505-6290 (www.rosebrand.com)
Technically Yours Inc. (Rose Brand’s representative in Canada) at 800-223-1624 x175 or 416-361-9390
Dazian (New Jersey 877-232-9426; California 877-432-9426; Florida 888-318-2904) (www.dazian.com)
Turning Star, Inc. in New Jersey at 877-849-3182 or 201-881-7077 (www.turningstar.com)
All display items produced by the Show Decorator are guaranteed to be flame retardant.
PLAY FAIR NEW YORK CITY 2016
RULES & RESOURCES FOR PLANNING YOUR EXHIBIT SPACE & OPERATIONS
JAVITS NORTH at the JAVITS CONVENTION CENTER • 655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
Exhibitors may not store excess products or empty containers of any kind behind their booths as this is a
fire hazard.
FOAM CORE: Foam core must be flame retardant. The fire marshal will insist that any foam core
not flame proofed be removed. Flame retardant foam core will be available through Freeman. It is
also sold by Diversified Display Products of Hillside, NJ, 908-686-2200 (www.ddpmsc.com).
OPEN FLAME POLICY: No open flame on show floor.
FIRST AID OR EMERGENCY
Location: Level 1, across the lobby from Level 1 Food Court. Dial extension 2488 to contact the nurse
from any Javits Center house phone or dial 212-216-2488 OR, you may contact a Play Fair staff member
or Floor Manager who will radio for First Aid.
FLOOR COVERING
The floors in the Javits Center exhibit halls are concrete. While floor covering is no longer mandatory in
any open portion of your exhibit space, we do encourage you to consider a flooring option such as carpet
or other suitable flooring.
See Carpet Selections and Order Forms in the Freeman Services section of this Exhibiting Guide for
available options.
FLOOR MANAGERS
Floor Managers are readily available to assist you and answer your questions during installation, show
days and dismantling. They will circulate the floor in their assigned areas.
HAND CARRY PROCEDURES
Very important information regarding hand carrying merchandise and exhibit materials into and out of
the Javits Center is provided in Section 2: Freight Handling, Move-In/Out. If you intend to hand carry
anything, be sure to review the guidelines carefully to avoid delays and additional costs on-site.
HELIUM BALLOONS
Due to the Javtis Convention Center strict rules on helium balloons, helium products will not be allowed.
INTELLECTUAL PROPERTY
Bootlegs, counterfeits, and knock off products are not allowed at Play Fair. Show Management does not
have the authority to intervene in matters regarding intellectual property rights. Exhibitors who believe
their intellectual property rights have been violated are advised to consult their counsel.
LOGO
Play Fair 2016 exhibitors must provide a written request and obtain approval by Show Management
to imprint the Play Fair logo on any product, including premium items or giveaways. To receive
more information about the Play Fair Licensing please email your request to Kristin Frank Manager of
Sponsorship Activation, LeftField Media, at kristin@leftfieldmedia.com.
PLAY FAIR NEW YORK CITY 2016
RULES & RESOURCES FOR PLANNING YOUR EXHIBIT SPACE & OPERATIONS
JAVITS NORTH at the JAVITS CONVENTION CENTER • 655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
INSTALLATION AND DISMANTLE OF EXHIBIT Union labor may be required for your exhibit installation depending on the size and the work involved. It
is essential to review Labor Jurisdiction located in the Freeman Services section of this Exhibiting Guide
as well as the Exhibitor Appointed Contractor Information & Form in Exhibit Planning under the Forms &
Brochures tab.
ONLY
• Freeman-supervised union labor,
• Javits Center-approved Exhibitor Appointed Contractors and
• Year-round, full-time employees of the exhibiting company over the age of 18* are permitted
to do any in-booth installation or dismantle work or supervising of work in their company’s
booth and only within Union Rules and Regulations.
To hire labor to install or dismantle your booth, place your order using the Freeman Display Labor Form.
INSURANCE/LIABILITY
Insurance for exhibits and products is the responsibility of exhibitors. Exhibitors should consult their
insurance broker to obtain an endorsement to their policies to cover display materials and merchandise
during transit to/from and at the show site. Neither Show Management, the Jacob K. Javits Convention
Center, the contractors nor any of their officers, agents or employees assume any responsibility for
the theft, loss or damage to the exhibitor’s property. The exhibitor and its contractor(s) must maintain
Commercial General Liability Insurance. Limits should not be less than $1,000,000 each occurrence.
The exhibitor and its contractor(s) shall also maintain Workers Compensation Insurance for employees
participating in Play Fair.
MOVE-IN
*THURSDAY, FEBRUARY 11TH FOR EXHIBITORS WITH BOOTHS 20’ X 20’ (400 SQFT)
OR LARGER 1 PM - 6 PM
FRIDAY, FEBRUARY 12TH 8 AM - 6 PM
Refer to Freight Handling, Move-In/Out in this Exhibiting Guide. No one will be permitted to enter the
exhibit hall after the scheduled close of each move-in day. However, if you are working inside the exhibit
hall prior to the scheduled close of each move-in day, you will be permitted to continue working on your
display beyond the closing time.
MOVE-OUT
SUNDAY, FEBRUARY 14TH 7 PM - 10 PM
MONDAY, FEBRUARY 15TH FOR EXHIBITORS WITH BOOTHS 20’ X 20’ (400 SQFT)
OR LARGER 8 AM - 12 PM
No booth dismantling may begin before the official close of the show at 7:00 PM on Sunday, February
14. (Exhibitors will not be permitted to hand carry their materials out of the building before 7:00 PM.)
Once the aisle carpet has been removed, cartons, then cases and crates, will be delivered to your booth.
Removal of any aisle carpet and the complete return of all empties may take up to four hours, so please
be patient.
For important details, be sure to refer to Quick Facts in Section 3: Freeman Services and Outbound
Shipping in Section 2: Freight Handling, Move-In/Out.
PLAY FAIR NEW YORK CITY 2016
RULES & RESOURCES FOR PLANNING YOUR EXHIBIT SPACE & OPERATIONS
JAVITS NORTH at the JAVITS CONVENTION CENTER • 655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
MUSIC IN BOOTHS
The performance of live or recorded music that falls under the jurisdiction of the American Society of
Composers, Authors and Publishers (ASCAP), Broadcast Music Inc. (BMI) or any similar licensing agency
is strictly prohibited, unless you can provide Show Management evidence, prior to the opening of the
Show, that any required licensing fees have been paid to cover the period of the show.
NOISE LEVEL
Devices making loud or excessive noise are prohibited. The maximum allowable sound level is 65
decibels, however, Show Management reserves the right to determine if sound level is excessive and
exhibitor must conform to such determination.
PLUMBING
Outside plumbing labor is not permitted to operate in the Javits Center. See Plumbing Services in the
Services & Utility Ordering section for related details.
PROMOTIONS & SPONSORSHIPS
Except for those exhibitors who have contracted with Show Management for official promotional
opportunities, exhibitors’ promotional activity must be contained within their booths. Promotional
materials may not be posted or distributed elsewhere in the Javits Center.
To find out about the many opportunities to extend your promotional and sponsorship reach beyond
your exhibit space, contact Play Fair’s Manager of Sponsorship Activation, Kristin Frank, at kristin@
leftfieldmedia.com or call 203-663-7835.
SECURITY
Show Management will provide perimeter guard service at the Javits Center throughout installation,
show hours and dismantling. Neither management, the contractors nor any of their officers, agents or
employees assume any responsibility for exhibitors’ property. Exhibitors are reminded that they are
responsible for the security of their exhibits and merchandise.
If exhibitors feel their merchandise requires special protection, they may hire a private guard through A & M
Professional Security Consulting, Inc. under the Forms & Brochures tab.
SETTING UP POP-UP AND GENERAL DISPLAYS
See NY labor union guidelines under Labor Jurisdiction located in the Freeman Services section of this
Exhibiting Guide.
SHOW COLORS
Standard booth drapery is White and aisle carpet where provided will be a complementary color.
SIGNS
Very specific rules apply to hanging signs/banners overhead. If you are considering such a sign, be sure
to review the guidelines outlined in Hanging Sign Guidelines elsewhere in the Exhibit Planning section of
this Guide.
If you have a standard pipe and drape booth and wish to hang a custom sign on the pipe, please be sure
to have your sign made with grommets. You will need S-shaped hooks to hang the sign;
you may bring your own or purchase them from Freeman. The pipe will only support light
weight materials. Please contact Show Management if there are any concerns.
PLAY FAIR NEW YORK CITY 2016
RULES & RESOURCES FOR PLANNING YOUR EXHIBIT SPACE & OPERATIONS
JAVITS NORTH at the JAVITS CONVENTION CENTER • 655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
SMOKING
SMOKING IS STRICTLY PROHIBITED in ALL areas of the Jacob K. Javits Convention Center including
enclosed areas on Javits property. This includes areas that are fully or partially covered such as the
loading docks and the covered portion of the inner roadway. Violation of this regulation could result in
removal from this New York State building.
STANDARD BOOTH EQUIPMENT
Show Management will supply all in-line booths, at no charge, standard booth equipment consisting of the
following:
1. 8’ high White draped backwall and 3’ high white draped sidewall,
White 6’ x 30” drapped table, 2 chairs, and a waste basket
2. 44” x 7” sign with company name and booth number
NOTE: Booth carpeting is not provided with the standard booth equipment. We do encourage you to
consider a flooring option such as carpet or other suitable flooring. Exhibitors may provide their own,
or order standard booth carpeting through Freeman. (See Carpet Selections and Order Forms in the
Freeman Services section of this Exhibiting Guide for available options.)
STORAGE
Exhibit materials, packing materials/supplies and other non-display items may not be stored within,
behind or beside exhibit space or under or behind furnishings.
TELECOMMUNICATIONS
Outside telecommunications labor is prohibited from working at the convention center. See the Services
& Utility Ordering section of the Exhibiting Guide for Telecommunications Services and other details.
UNION LABOR AT JAVITS
Only Freeman-supervised labor, approved Exhibitor Appointed Contractors and year-round, full-time
employees of the exhibiting company over the age of 18 are permitted to do any in-booth work or
supervising of their own company’s booth before, during or after the show and then only within union
regulations outlined under the heading Labor Jurisdiction in the Freeman Services section of this Guide.
See Installation and Dismantle in this alphabetic list. Also see Labor Jurisdiction located in the Freeman
Services section of this Exhibiting Guide for specific information regarding the jurisdictions of the three
major unions active at the Javits Center.
SPECIAL REMINDER Tipping is prohibited. This includes giving money, merchandise or any
other special considerations for services rendered. Any attempt to solicit a gratuity by an
employee for any service should be reported immediately to Show Management and Freeman.
ADDRESS PROBLEMS IMMEDIATELY Exhibitors should not, under any circumstances,
become involved in disputes regarding labor to be performed. Any such questions should be
referred to Freeman, the General Contractor.
PLAY FAIR NEW YORK CITY 2016
RULES & RESOURCES FOR PLANNING YOUR EXHIBIT SPACE & OPERATIONS
JAVITS NORTH at the JAVITS CONVENTION CENTER • 655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
WIRELESS/WIRED INTERNET ACCESS
Wi-Fi is offered throughout the Javits Center (@Javits Wi-Fi SSID); published rates as of October 2015
were $8.00/day at 512Kbps bandwidth. Users who need to connect for three or more days can take
advantage of multiday discounts per device as follows:
(3) Days - $23.00
(4) Days - $29.00
(5) Days - $36.00
However, if you require an internet connection as a core function to your in-booth presentations,
meetings or other activities, please contact the Javits Center to discuss how other wireless/wired options
may be a better fit. These options can be ordered through the Javits Telecommunications department;
see Telecommunications Services in the Service & Utility Ordering section of this Guide.
The Javits wireless system can accommodate one device per connection and can only be subscribed to
on-site from the device that will be accessing the Internet. It is up to the customer to be familiar with
using wireless services as the Javits Center does not offer technical support for connectivity issues.
Please be aware that VPN is not supported on this wireless network and that no wireless cards or
accessories are sold on-site.
AMENDMENTS TO THE RULES
Show Management may, from time to time, issue such additional rules as it deems necessary for the
orderly presentation of the Show. Show Management may amend any rule at any time provided that
such amendments shall not substantially diminish the rights or increase the liability of the exhibitor or
exhibiting neighbor. All amendments that may be so made shall be equally binding upon publication or
online posting on all parties affected by them as the original regulations.
PLAY FAIR NEW YORK CITY 2016
RULES & RESOURCES FOR PLANNING YOUR EXHIBIT SPACE & OPERATIONS
JAVITS NORTH at the JAVITS CONVENTION CENTER • 655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
PLAY FAIR
NEW YORK CITY 2016
BOOTH DISPLAY REGULATIONS
JAVITS NORTH at the JAVITS CONVENTION CENTER
655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
Carefully review this section for specific Play Fair 2016 booth display regulations for standard linear
and island booths. If you are not certain which type of booth you have selected or have other questions,
please contact Show Management. If a booth does not adhere to these regulations, exhibitors will be required to modify their exhibits on-site at their own expense.
Building and Safety Regulations of the Jacob K. Javits Convention Center Jacob K. Javits Convention
Center regulations governing the installation of exhibit structures may, in some cases, require exhibitors
to acquire an approved Building Notice if it is possible to walk up, onto or beneath any form of ceiling or
roof.
Please review the following Play Fair 2016 regulations carefully. If you are not certain which type of
booth you have selected, please contact Show Management. If a booth does not adhere to these regulations, exhibitors will be required to modify their exhibits on-site at their own expense.
STANDARD LINEAR BOOTHS
Definition: One or more standard units in a straight line.
Height Regulation: The maximum height for merchandise and/or display fixtures placed in the back 50%
of the booth is 8ft. Merchandise and/or display fixtures placed in the front 50% of the booth may not exceed 4ft. in height within 10ft. of an adjoining booth.
Intent: If a portion of an exhibit extends above 8ft. in height, the exhibit booth background will detract
from the overall impact of the exhibit directly behind that booth regardless of how the rear of the offending exhibit is finished. Additionally, each exhibitor is entitled to a reasonable sightline from the aisle
regardless of the size of the booth. Exhibitors with larger spaces (30 linear feet) or more should also be
able to effectively use as much of the total floor space as possible as long as they do not interfere with
the rights of others. The limitation on display fixtures over 4ft. and within 10 linear ft. of a neighboring
exhibit is intended to accomplish both of these goals.
Notes: Back drape is 8’ high and side drape is 3’ high. Any unfinished sides of displays must be covered
or draped at the exhibitor’s expense. No product may be hung on the exterior side of display.
ISLAND BOOTHS
Definition: An exhibit with at least four or more standard units back to back (i.e., 20’ x 20’) with aisles
on all four sides.
Height Regulation: The maximum height for merchandise and display fixtures is 8ft.
Notes: Any unfinished sides of displays must be covered or draped at the exhibitor’s expense. No product
may be hung on the exterior side of display.
Peninsula Booth
Definition: A Peninsula Booth is exposed to aisles on
three sides, and is usually 20ft by 20ft or larger.
AISLE
4’ Height
Restriction
There are two types of Peninsula Booths: (a) one which
backs up to Linear Booths, and (b) one which backs up
to another Peninsula Booth and is referred to as a “Split
Island Booth.”
Height Regulation: When a
Peninsula Booth backs up to two
Linear Booths, the back wall is
restricted to 4ft high within 5ft of
each aisle, permitting adequate
line of sight for the adjoining
linear booths. Maximum height
for merchandise and/or display
fixtures is 8ft including signage
for the center portion of the back
wall. Double-sided signs, logos
and graphics shall be set back 10’
from adjacent booths.
8’ Height
Restriction
5’
20’
10’
5’
10’
20’
AISLE
10’
5’
4’
8’ Height
Restriction
4’ Height
Restriction
10’
8’
5’
15’
20’
Split Island Booth
Definition: A Split Island Booth is a Peninsula Booth which shares a common back wall with another
Peninsula Booth.
Height Regulation: The maximum height for merchandise, and display fixtures is 8ft. Double-sided
signs, logos, and graphics shall be set back ten feet 10’ from adjacent booths.
PLAYFAIR NEW YORK CITY 2016
BOOTH DISPLAY REGULATIONS
JAVITS NORTH at the JAVITS CONVENTION CENTER • 655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
PLAY FAIR
NEW YORK CITY 2016
Hanging Sign Guidelines
JAVITS NORTH at the JAVITS CONVENTION CENTER
655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
There are specific rules and guidelines for design and production of hanging signs and banners. To avoid
costly on-site adjustments it is imperative that you review and adhere to the guidelines outlined below.
Please forward this information to the company producing your signage.
If a display does not adhere to these guidelines, exhibitors will be required to modify their exhibits on-site
at their own expense. When in doubt, please contact Show Management.
Hanging signs must be sent in advance to the Freeman warehouse by February 2, 2016. This will enable
Freeman to install the sign in the early stages of setup. Hanging sign shipping labels are provided via the
link in the orange box below. When completing labels, please identify the sign/banner as a booth sign/
banner or a paid promotional banner to be hung in a public area of the Javits Center.
Click this link for labels to send hanging signs to the Freeman warehouse.
IMPORTANT POINTS
• The only booths that qualify for hanging signs and/or banners are island that are 400 net
square feet or larger.
• A hanging sign is defined as any exhibit component suspended above an exhibit for the
purpose of displaying graphics or identification without the use of sound or flashing lights.
• A hanging sign, as defined above, may not be hung within 10’ of any neighboring booth.
• Linear booths do not qualify for hanging signs or banners except as described below in
Restrictions for Over-the-Aisle Hanging Signs.
Hanging Sign Restrictions at the Javits Center
• All signs or banners hung from the ceiling must be hung over the booth and must not overlap
the booth perimeter. The top of the hanging sign or banner may not be higher than 16’ from
the floor and the bottom of the hanging sign or banner may not be lower than 12’ from the
floor. The length of the sign may not exceed 60% of the width of the booth. The maximum
length of a sign hung over a 20’ x 20’ island is 16’. There must be at least 10’ between the
sign and neighboring booths. If a display does not adhere to these guidelines, exhibitors
will be required to modify their exhibits on-site at their own expense. When in doubt, please
contact Jessica Petyo, Operations Coordinator at 202-827-5527 or jess@leftfieldmedia.com.
Click this link for labels to send hanging signs to the Freeman warehouse.
PLAY FAIR
NEW YORK CITY 2016
SHOW MANAGEMENT CONTACT LIST
JAVITS NORTH at the JAVITS CONVENTION CENTER
655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
ADVERTISING, SPONSORSHIPS, PROMOTIONS,
BOOTH SALES AND INFORMATION
Kristin Frank
Manager of Sponsorship Activation
kristin@leftfieldmedia.com 203-663-7835
EVENT OPERATIONS, REGULATIONS & LOGISTICS
Jessica Petyo
Operations Coordinator
Jess@leftfieldmedia.com
202-827-5527
Sharon Lalloway
Vice President of Operations
sharonl@busjour.com
203-663-7825
PUBLIC RELATIONS
Playfairpr@mww.com
REGISTRATION & BADGE REQUESTS
Kelly Comboni
General Manger & CMO
Kelly@leftfieldmedia.com
PLAY FAIR
NEW YORK CITY 2016
GUIDELINES FOR EXHIBITORS WORKING WITH
EXHIBITOR APPOINTED CONTRACTORS
JAVITS NORTH at the JAVITS CONVENTION CENTER
655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
WHO'S WHO
GENERAL SHOW CONTRACTOR
Play Fair has appointed Freeman as the official labor contractor. Union personnel, hired through Freeman using the appropriate labor order form from the online Play Fair Exhibiting Guide & Order Forms, is
required to uncrate, assemble, dismantle and re-crate displays and equipment.
EXHIBITOR APPOINTED CONTRACTORS
An Exhibitor Appointed Contractor (EAC) is any company other than Freeman or the contractors listed
in Play Fair Exhibiting Guide Section 4: Services & Utility Ordering hired by an exhibitor to service its
booth thus requiring exhibit hall access before, during or after the show. EACs may not perform services
related to electrical, plumbing, telecommunications, catering, booth cleaning or material handling.
For details regarding work that can be performed by full-time, permanent exhibitor employees, see Labor
Jurisdiction in the Play Fair Exhibiting Guide & Order Forms, Section 3: Freeman Services.
EXHIBITOR RESPONSIBILITIES
Exhibitors may engage independent labor contractors to supervise installation and dismantling (I&D)
provided exhibitors and contractors adhere strictly to all criteria detailed below.
1. Exhibitor must receive authorization to employ an EAC by submitting for consideration a completed
Exhibitor Appointed Contractor Notification Form (next page) to show management by Monday, January
11, 2016.
2. It is also the responsibility of each exhibitor who has hired one or more EACs to ensure Play Fair
receives, by Monday, January 11, 2016, Certificates of Insurance evidencing that the contractor carries
not less than the following required minimum insurance coverage. Coverage afforded by such policies is
to be on a primary basis to any other insurance coverage, self-insurance program or deductible otherwise
available to the contractor or the additional insured parties. These coverage requirements are strictly
enforced and non-negotiable.
GENERAL LIABILITY MINIMUM COVERAGE LIMITS
General Aggregate $2,000,000
Products – Comp/Op AGG $2,000,000
Personal and Adv Injury $2,000,000
Each occurrence $2,000,000
Fire Damage (Any one fire) $100,000
Med. Exp. (Any one person) $5,000
WORKERS’ COMP. LIABILITY MINIMUM COVERAGE LIMITS
EL – Each Limit $1,000,000
EL – Disease - Policy Limit $1,000,000
EL – Disease - Each Employee $1,000,000
List these Additional Insured Parties on Certificates
of General & Umbrella Liability Insurance.
Workers’ Compensation policy must provide a
Waiver of Subrogation in favor of these entities.
Jacob K. Javits Convention Center
Freeman
Play Fair
**PLAY FAIR MUST ALSO BE IDENTIFIED AS THE
CERTIFICATE HOLDER**
ALL COVERAGE MUST BE VALID FROM
FEBRUARY 9 THROUGH FEBRUARY 17, 2016.
3. It is the responsibility of any exhibitor who has hired an EAC to share with that contractor the Booth
Display Regulations and other show rules, schedules, etc., including but not limited to those below.
RULES & GUIDELINES FOR EACS
At no time may an EAC provide labor from any source outside the Javits Center to erect or dismantle
booths.
2. Only EACs having existing Javits Center authorization to hire I&D labor directly from the Javits Center
Contract Labor Administration Office may do so. Please check with your EAC to determine whether they
meet this criterion; for confirmation or clarification, contact Jessica Petyo at jess@leftfieldmedia.com.
Those EACs who do not currently have such authorization may hire I&D labor through Freeman
or through an EAC with authorization to hire labor directly from the Javits Center Contract Labor
Administration Office.
3. EACs must comply with current labor contracts for appropriate labor jurisdictions at the Javits Center
and shall not provide services in conflict with existing labor contracts, regulations or work rules.
4. EACs must abide by all timelines set forth by show management and Freeman, the general contractor
for Toy Fair 2016, regarding setup, inbound/outbound freight, show floor access, etc.
5. EACs must comply with all show and facility rules and cooperate fully with Freeman, the official show
contractor.
6. Upon request, persons identifying themselves as EAC employees will be expected to show personal as
well as business identification verifying their professional affiliation.
7. In order to access and work on the show floor, authorized EAC employees must wear wristbands
provided by show management at all times.
EAC DOCUMENTATION REQUIREMENTS OVERVIEW
PLAY FAIR EXHIBITOR
Contracts an EAC to supervise installation &
dismantling of exhibit or other services.
Contracts Freeman to install and dismantle
exhibit or provide other services.
No related paperwork required by
show management.
If EAC does not possess Javits authorization to hire union labor, EAC
must subcontract to Freeman or a Javits-approved EAC.
Exhibitor is responsible for sharing Booth
Display Regulations and other show rules,
schedules, etc., with its EACs.
Exhibitor is responsible for submitting, by
Monday, January 11, 2016, for each contractor/subcontractor:
1. an Exhibitor Appointed Contractor Notification Form &
2. each EAC’s Certificate of Insurance in conformance with ALL
requirements (scroll down for instructional sample).
PLAY FAIR NEW YORK CITY 2016
GUIDELINES FOR EXHIBITORS WORKING WITH EXHIBITOR APPOINTED CONTRACTORS
JAVITS NORTH at the JAVITS CONVENTION CENTER • 655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
PLAY FAIR
NEW YORK CITY 2016
GUIDELINES FOR EXHIBITORS WORKING WITH
EXHIBITOR APPOINTED CONTRACTORS
JAVITS NORTH at the JAVITS CONVENTION CENTER
655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
EXHIBITOR APPOINTED CONTRACTOR NOTIFICATION FORM
BOOTH(S) NOS
EXHIBITING COMPANY
PHONE
EMAIL
OUR COMPANY HAS HIRED AN EAC TO PERFORM THE FOLLOWING SERVICES AT PLAY FAIR 2016:
EAC COMPANY NAME
ADDRESS
NUMBER OF ON-SITE EAC EMPLOYEES
CITY
STATE
ACCT. EXEC.PHONE #EMAIL
EAC’S ON-SITE SUPERVISOR NAMEMOBILE #
SUBMITTED BYDATE
PHONE
Send completed form and
Certificate(s) of Insurance to:
EMAIL
Jessica Petyo
jess@leftfieldmedia.com
ZIP
• JACOB K. JAVITS CONVENTION CENTER
• FREEMAN
• PLAY FAIR
LEFT FIELD MEDIA / PLAY FAIR
50 Day Street
NORWALK CT, 06845
PLAY FAIR
NEW YORK CITY 2016
Money-Saving Deadlines & Important Dates
JAVITS NORTH at the JAVITS CONVENTION CENTER
655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
To facilitate your orders in a timely manner & ensure the most discounted rates, if applicable, note the
dates outlined below.
DUE DATE/
DISCOUNT CUT-OFF
SHOW MANAGEMENT/ PLAY FAIR
• Exhibitor Appointed Contractor Notification Form
and Contractor’s Certificate of Insurance
January 11th, 2016
FREEMAN
• Complimentary Booth Sign Order
January 19th, 2016
• Custom Signs & Graphics Order January 19th, 2016
• Discount Modular Booth Package January 19th, 2016
• Discount Carpet Order January 19th, 2016
• Furnishings & Accessories Orders January 19th, 2016
• Material Handling Order Form JACOB K. JAVITS CONVENTION CENTER SERVICES
• Electrical Service Order Form
January 30th, 2016
• Cleaning Service Order Form January 30th, 2016
• Plumbing Order Form January 30th, 2016
• Telecommunications Service Order Form January 30th, 2016
SERVICE CONTRACTOR FORMS
• American Fixture & Display Corp. (Display Case Rentals) January 22nd, 2016
• NMR Staging & Events (Audio, Video & Computer Equipment) February 6th, 2016
FREIGHT RECEIVING
• Advance at Freeman Warehouse February 2nd, 2016
• Hanging Signs at Freeman Warehouse February 2nd, 2016
• Direct to the Javits Center
DATE SUBMITTED
FREIGHT HANDLING, MOVE-IN/OUT
Glossary of Shipping Terms
This glossary is intended to help understand the process of moving your exhibition materials to and from show site as well as
charges associated with that movement.
AIR WAYBILL
Document, which contains all pertinent information, used by an airfreight company to transport shipment.
BILL OF LADING
Written receipt from a carrier for goods accepted for transportation. Serves as a receipt, contract and operation paperwork and is
the most important document in the shipping process.
CLASSIFICATION
Commodity tariff used to classify shipments. Shipments are evaluated by their density, sensitivity, packaging and other criteria.
Rates are assessed on a shipment after a commodity classification is established.
CWT
Hundredweight (100 lbs)
DOCK
Area where goods are received.
DRAYAGE See Material Handling below.
DRAYAGE or MATERIAL HANDLING CONTRACTOR
Handler who moves exhibit materials from the dock to the exhibit booth or from the drayer’s warehouse to the exhibit booth.
This party is responsible for all material handling activities at a show.
FORCED FREIGHT
Routing of freight not picked up by an exhibitor’s carrier or shipments left behind at the booth at the close of the show.
FREIGHT FORWARDER
Transportation company that arranges and manages all aspects of shipping, but does not own vehicles.
MARSHALING YARD
Area designated to stage or check trucks for delivery and pick-up from/to a show.
MATERIAL HANDLING
Handling of exhibit properties between the loading dock and the booth area. Also includes handling of goods from advanced
receiving, and the removal and return of empty containers.
MATERIAL HANDLING FORM
Form completed by the exhibitor requesting material handling to show site. (See Shipping Outbound Material Handling Form
below.)
OFFICIAL CONTRACTOR
Organization appointed by show management to provide services such as set-up and teardown of exhibit booths, and to oversee
labor, material handling, and loading dock procedures.
PRO-NUMBER
Progressive numbering system used by the trucking industry for tracking, billing and identifying freight.
SHIPPER
Individual or company whose goods are being shipped.
SHIPPING OUTBOUND MATERIAL HANDLING FORM
Form completed by the exhibitor requesting material handling/shipping of exhibit materials from the show site.
TARIFF
Schedule of published rates and charges on file with the Interstate Commerce Commission (ICC) or Public Utilities Commission
(PUC). Also referred to as a Schedule of Rates.
WAYBILL
Document that contains the address of the shipper and recipient and other pertinent information. Used by air freight companies
to transport and route shipments. Contains a number used in tracking shipments.
PLAY FAIR
NEW YORK CITY 2016
Hand Carrying Guidelines
JAVITS NORTH at the JAVITS CONVENTION CENTER
655 W. 34th St, New York, NY 10001 • February 13 & 14, 2016
The movement of freight into and out of the Javits Center is handled by the Teamsters Union under
Freeman supervision.
However, in strict accordance with the regulations and procedures detailed below, exhibitors may hand
carry their merchandise into and out of the Javits Center during established move-in and out times.
If you change your mind about using hand carry, you can drive your privately owned vehicle (POV) to the
back of the Javits Center and check in to have your freight unloaded by union personnel; normal material
handling charges will apply. More information about these rates can be found on the Freeman Material
Handling Form. If you have any questions, please call Freeman at 201-299-7575.
Hand carry access will be limited to the inner roadway. You will be allowed to drive your vehicle onto the
inner roadway by entering on 11th Avenue at 39th Street.
• Access granted to exhibitors on a first-come, first-serve basis.
• All vehicles are allocated 30 minutes, and the time limit will be strictly enforced.
• Nothing larger than a 10-foot Econoline van will be permitted.
• A licensed driver must remain in the vehicle at all times and must be ready to move the
vehicle at the request of NYC Police, NY State Police, Javits Center Public Safety officers or
security personnel. Never leave the vehicle unattended. Standing even a few feet away may be
interpreted as abandoning the vehicle.
• The items you are hand carrying must be of a size that can fit through revolving doors. That
means that display materials such as grids, 4’ x 8’ panels, display tables and shelving units
must be handled under normal freight delivery procedures, not hand carried.
• No dollies or hand trucks will be permitted. Nothing larger than a 2-wheeled baggage cart may
be used to move merchandise.
• You may be asked for I.D., so be sure to have available a government-issued photo I.D. such
as a drivers license or passport.
SERVICE & UTILITY ORDERING
Order Forms Kit
Play Fair 2016
February (13-14) 2016
In order to service you better, please PRINT and use BLACK INK when filling out
your order forms. You will find included:
Javits Utilities Order Forms:
Advance Rate Deadline: January 29, 2016
Attention Notice, Service Order Payment, Floor Plan Layout, Lighting
Fixture Choices, Electrical/Video Equipment, Cleaning, Plumbing and
Telecommunications.
Centerplate:
Welcome Notice & Service Links, Catering Order Form
FedEx:
Welcome Notices & Services, Conference Rooms & Work Station Rental.
American Express Open:
Welcome Notices & Services, Applications, Office Location
SuperShuttle / Golden Touch Information:
Airport Transportation, website information, Discount information
Special Notice:
Shipping Freight information
Attention Exhibitors
Electrical Service Installation Notice
Preordering your services can save you time and money. Once
you’re onsite, please be sure to check in with the Javits
electrical foreman when you are ready for installation of your
electrical services. It’s a good idea to have a copy of your
Service Order form and proof of “sent confirmation” with you.
Most electrical foremen are located within the Exhibit Hall in the
front of the aisle near the restrooms. Information of location on
Crystal Palace and all Concourse Level electrical foremen is
available at the Service Center.
If you have questions or require assistance with installation, please call
Electrical Services
212 2162655
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
877.452.8487
www.javitscenter.com
2016sa
SERVICE ORDER(S) PAYMENT FORM
Required for Electrical, Cleaning, Plumbing, and Telecommunication Services
(No service will be provided without payment and completion of Section 1 & 2 and the return of this form
as well as a booth floor plan, where appropriate, and the order form for the specific service required.)
Customers who choose to pay by check or money order must also supply a valid credit card number. Credit Card charges are limited to $10,000 per
order/invoice. Any order exceeding $10,000 must be paid by company check. Any balance due during or at the end of the show and does not exceed
$10,000 will be billed directly to the credit card number. The Advance rate will only be valid and processed for orders with payment postmarked or
emailed 15 days prior to the show opening date. By your signature below, you acknowledge and agree to these terms and authorize JKJCC to bill
your credit card. Personal checks or checks drawn on foreign banks are not accepted. Failure to follow these instructions will result in a
delay in services.
Make checks payable to the JACOB K. JAVITS CONVENTION CENTER.
ARD
Please mail order forms with payment to:
Jacob K. Javits Convention Center
SN
655 West 34th Street
SM
New York, NY10001-1188
OR e-mail the COMPLETED & SIGNED Service Forms to: Services@JavitsCenter.com
Advanced Rate Deadline
Show Name: (15795) Play Fair 2016
Jan 29, 2016
Show Month: 02/16
Show Booth:
Exhibiting Company Name:
Section 1 (Billing Information)
Billing Company Name:
Address:
City:
Zip Code:
State:
Phone:
Contact:
Fax:
Contact Signature:
Country
Section 2 (Billing Credit Card expiration date must be valid throughout the event listed above)
American Express
MasterCard
Visa
Diners Club
Discover
JBC
Expiration Date: ____________/____________
Card Number:
Month
Year
Card Holders Name (Print):
Card Holders (Signature):
Contact:
Date:
Phone:
Fax:
Section 3
Please check here if checks are included.
Email Address:
For faster ordering with a confirmation call toll-free 1.877.452.8487
or go to www.JavitsCenter.com
effective 1/1/2016
Booth Diagram Distribution Only
Use for booth diagrams ONLY
NOTE: Submit a floor plan ONLY to the departments you have ordered services from.
All plans MUST include:
Show Name
Company Name
Booth Number or Location
Plumbing:
Electrical:
Email: Services@JavitsCenter.com
Mail: Electrician c/o JKJCC
655 West 34th Street
New York, NY 10001-1188
Email: Services@JavitsCenter.com
Mail: Plumber c/o JKJCC
655 West 34th Street
New York, NY 10001-1188
Telecommunication:
Email: Services@JavitsCenter.com
Mail: Telecommunication Installer c/o JKJCC
655 West 34th Street
New York, NY 10001-1188
Important Notice:
*
No service will be provided without a Service Request Form AND a Credit Card on file.
Javits Center Booth Diagram
Please use this form or submit your own form.
Email this form along with your order forms to Services@JavitsCenter.com
Check all that apply:
Telecom
Electrical
Advanced Rate Deadline
Show Name:
Plumbing
Jan 29, 2016
(15795) Play Fair 2016
Show Month
Company Name:
02/16
Booth Number:
Each box is considered one (1) foot (i.e. 10 x 10 booth should use only 10 horizontal and vertical boxes)
Back Wall (or back of booth)
Side
Wall
Side
Wall
Aisle
Jacob K. Javits Convention Center
The following illustrates the choices of lighting fixtures available
as listed on the Electrical Service Request Form.
E82 - 150 Watt Skanda Light
E32 - 120 Watt Clamp-on flood lamp (one bulb)
E33 - 120 Watt Gooseneck flood lamp (two bulbs)
E80 - 300 Watt Light Quartz
S85 - 1000 Watt Parcan Light
Jacob K. Javits Convention Center
Electrical Request Form
2016sa
Show Name
This Order Form and payment must be postmarked or emailed 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
(15795) Play Fair 2016
Advance Rate Deadline: Jan 29, 2016
___________________________________________________________________________
Company Name
Booth Number
___________________________________________________________________________
Event Contact
Email Address
___________________________________________________________________________
Phone Number
Fax Number
Item #
02/16
Show Month
Description
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
_____________________________________________________________________________________
SIGNATURE
DATE
Quantity
Advance Rate
Standard Rate
Amount
110 volt Electric Service Connections ( Lights, Computers & Small Appliances )
E25
E26
E27
Up to 500 watts
501 - 1000 watts
1001 - 1500 watts
$118.35
$195.35
$236.65
$173.40
$281.55
$343.25
E28
E29
add 25% for 24 hr. service ( use only with above outlets )
Multi Box - 4 Outlets ( use only with above outlets; 1 unit per connection )
Plug Strip - 6 Outlets ( use only with above outlets; 1 unit per connection )
$ 43.85
$ 43.85
$ 65.80
$ 65.80
110 volt Electric Equipment Connections (One Dedicated Line for Heavy Duty Service ONLY - No Multiple Connections Allowed)
(Labor not included) add 25% for 24 hr. service
E30
1501 - 2000 watts
$251.95
$359.05
E31
2001 - 2500 watts
$489.30
$338.25
For 208 or 460 volt Service
**See Electrical Voltage Price List**
FLOOD LIGHTS: JKJCC Equipment only ( Includes labor and Outlet )
E32
E33
E82
E80
S85
One 120 Watt Flood lamp - Clamp On
$177.00
$213.20
Twin 120 Watt Flood lamp - Goose Neck
150 Watt Skanda Light
$187.70
One 300 Watt Light Quartz
$192.80
1 - 1000 Watt Parcan ( Floor Plan Required ) *
$469.40
*Any Parcan order received less than 15 days prior to show opening will be subject to standard rate*
Exhibitors may install their own equipment provided the following
requirements are met:
- The booth is no larger than 10 x 10
- The work is done by the exhibiting company's own employee(s)
- No tools or ladders are required or used
- The service order is for 500 watts or less
- No more than 4 lights are being installed
All other installations of exhibitor-owned equipment will require labor.
$255.00
$307.05
$268.80
$280.50
$642.80
Total $
State and Local Sales Taxes will be added to taxable items
Floor
Plan
Required
Labor for all other installations will be billed in 1/2 hour increments as set forth below.
E97 - Straight Time
7:30am to 3pm, Monday through Friday
E98 - Overtime
All hours other than above and Sat., Sun., and Holidays
E83 - Move Out Charge
$68.70 per 1/2 hour
$90.00 per 1/2 hour
$79.20 per 1/2 hour
(Electrical orders only)
E72- Use of manlift per hour. $114.75 Advance rate, $143.85 Standard rate.
E76- Use of manlift 4 hours OR more per day for exclusive use. $458.00 Advance rate, $572.40 Standard rate.
*** Taxable Item*** State and Local Taxes will be added
JKJCC USE ONLY
__________________________________________________________
Received By
__________________________________________________________
Credit Card Authorization #
__________________________________________________________
Check #
__________________________________________________________
Invoice #
__________________________________________________________
On-site Customer Signature
JKJCC PAID STAMP
See Page 2 for mailing instructions
Special Conditions, Materials, and 24-Hour Service
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
See reverse side for instructions and conditions.
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.JavitsCenter.com
effective 1/1/2016
ELECTRICAL SERVICES REQUEST
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION
FOR SERVICE MUST ACCOMPANY SERVICE
REQUEST.
Date payment is received shall determine the
applicable rate.
b. Incomplete information regarding hook-up or power
requirement will delay processing.
c. Booth Number(s) must be identified on face of form.
d. Desired location of power in booth(s) must be
designated. For large booth, attach floor plan.
e. If third party billing is required, service contract must
include company name c/o display house. Display
house address and contact name must be indicated on
service contract. Payment policy will apply.
2. Credit will not be given for electrical service installed and not
used. Services cancelled prior to installation will be subject to
cancellation fee.
IMPORTANT RULES AND REGULATIONS
1. With some exceptions, no one other than a JKJCC electrician can make any electrical connections or install/ remove
cable or fixtures. Please consult Show Management or JKJCC
personnel for additional information.
2. Unless otherwise noted, all material and equipment
furnished by JKJCC for service shall remain the property of
JKJCC and shall be removed only by the JKJCC at the show
closing.
3. Permanent building utility outlets are not part of booth space
and are not to be used by exhibitors.
4. Use of open clip sockets, latex or lamp cord wire, duplex or
triplex attachment plugs in exhibits is prohibited.
5. All exhibitors' cords must be of the three-wired type. All
exposed non-current-carrying metal parts of fixed equipment,
which are liable to be energized, shall be grounded.
6. All electrical equipment must be properly tagged and wired
with complete information as to type of current, voltage, phase,
cycle, horsepower, etc.
7. Electrical power for lights and displays will be turned on one
hour prior to show opening and turned off at show closing.
3. Claims and / or billing disputes will not be considered unless
filed by exhibitor prior to close of exposition at the
JKJCC Service Desk. Non-receipt of service must be reported
to the JKJCC Service Desk prior to close of the day for
verification and consideration.
8. Unless otherwise directed, JKJCC installers are authorized
to cut floor coverings to permit installation of service.
4. Unpaid balances are subject to past due penalties.
10. All electrical service connections (110V) include one female
outlet unless a multibox or plug-in strip is ordered.
9. JKJCC is not responsible for voltage fluctuation or power
failure because of temporary conditions.
5. Returned checks will be subject to a $50.00 fee plus forfeiture of
the discount rate for all services ordered.
TIPPING IS NOT PERMITTED ANY REQUESTS FROM
PERSONNEL FOR GRATUITIES SHOULD BE
IMMEDIATELY REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: Services@JavitsCenter.com (Credit Card Payment Only)
www.JavitsCenter.com
Jacob K. Javits Convention Center
Electrical Voltage Price List and Information
2016sa
Show Name
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
(15795) Play Fair 2016
Show Month
02/16
___________________________________________________________________________ Advance Rate Deadline: Jan 29, 2016
Company Name
Booth Number
Electrical Power &
Multi Box/Plugin Strip Connection
208 Volt & 460 Volt Service
(Non Taxable)
208 Volt Single Phase
Item
Amps
Advance Rate
Standard Rate
S47
S48
S49
S30
S31
1-30
31-60
61-100
101-200
201-400
$ 473.40
$ 686.50
$1030.00
$2236.00
$3276.00
$ 686.50
$ 999.00
$1498.00
$3240.00
$4732.00
Quantity
208 Volt Three Phase
Item
Amps
Advance Rate
Standard Rate
S54
S55
S56
S32
S33
1-30
31-60
61-100
101-200
201-400
$ 546.40
$ 754.50
$1082.00
$2434.00
$3858.50
$ 795.90
$1092.00
$1560.50
$3526.00
$5595.00
Quantity
Multi box/Plug in Strip is an extension cord only and requires an
Electrical Wattage.
A)
All of the Javits electrical watts are SINGLE connections
Items E25, E26, E27, E30, E31 on the Electrical
Request Form.
B)
When ordering Electrical Service and requesting a Multi
Box or a Plug in Strip please note the Fire Hazards:
1- It is a Fire Hazard to connect more than one
Multi Box or Plug in Strip to a single connection.
2- It is a Fire Hazard to connect a Multi Box into
another Multi Box or a Plug in Strip.
3- It is a Fire Hazard to connect a Plug in Strip
into another Plug in Strip.
C)
Here are some examples on how to include a Multi Box
or Plug in Strip:
1- If you order one E25, you may order: one Multi
Box or one Plug in Strip.
2- If you order two E25, you may order two Multi
Boxes or two Plug in Strips or one Multi Box
with one Plug in Strip.
3- If you order one E25 and one E26, you may
order: two Multi Boxes or two Plug in Strips or
one Multi Box with one Plug in Strip.
460 Volt Single Phase
Item
Amps
Advance Rate
Standard Rate
S68
S69
S70
S71
S73
1-30
31-60
61-100
101-200
201-400
$1030.00
$1269.00
$1384.00
$2371.00
$3346.00
$1498.00
$1726.50
$1768.50
$3432.00
$4661.50
Quantity
460 Volt Three Phase
Item
Amps
Advance Rate
Standard Rate
S61
S62
S63
S34
S35
1-30
31-60
61-100
101-200
201-400
$1134.00
$1352.50
$1383.50
$2548.00
$3926.00
$1418.00
$1690.50
$1768.50
$3432.00
$5251.50
Quantity
Prices include labor to install & remove service to Javit’s disconnect
point. Additional labor will be required for hook-up of exhibitor
equipment. Add 25% to price(s) for 24-hour
service.
If you still require assistance please call our Electricians at
(212) 216 - 2645.
Grand Total $
**** PLEASE SUBMIT THIS FORM WITH ELECTRICAL REQUEST FORM ****
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.JavitsCenter.com
effective 1/1/2016
Jacob K. Javits Convention Center
Sound Equipment Price List and Information
2016sa
Show Name
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Show Month
(15795) Play Fair 2016
___________________________________________________________________________
Company Name
Booth Number
02/16
Advance Rate Deadline: Jan 29, 2016
Sound Equipment
Item
Equipment
Advance Rate
Standard Rate
Qty
Number
Amount
Wired Microphones
E67
Wired Lavalier Microphone
$ 26.00
$ 32.65
E67
E67
Wired Handheld Microphone *
Wired Headset
$ 26.00
$ 26.00
$ 32.65
$ 32.65
Wireless Microphones
E77
Wireless Lavalier Microphone
$ 138.25
$ 172.90
E77
E77
E17
Wireless Headset Microphone
Wireless Handheld Microphone *
Wireless Countryman Microphone
$ 138.25
$ 138.25
$ 208.10
$ 172.90
$ 172.90
$ 260.10
Portable Sound Systems
E60
2 - 10" JBL Eons with Stands
$ 270.85
$ 324.90
E61
E37
V30
4 - 10" JBL Eons with Stands
CD Player 5 Disk CD Changer
Digital Audio / CD Recorder
$ 382.00
$ 62.75
$ 151.00
$ 458.00
$ 78.05
$ 188.70
Keynote Equipment
call for quote
Meeting Room Equipment
White Board Equipment
call for quote
call for quote
Total $ _________________
State and Local Sales Taxes will be added to taxable items
Quotes for additional Audio, Video, Lighting, Truss and Motors are available upon request, please call (212) 216-2645. All sound system
installations above require a minimum of a 1/2 hour installation and dismantle time.
* Microphones can be used with house sound system (available in halls 1A, D, E and 3D and 1A, B, C, D and E meeting rooms)
and on portable systems noted above.
* Please specify podium, table or floor stand.
Special Instructions
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
_
**** PLEASE SUBMIT THIS FORM WITH ELECTRICAL REQUEST FORM ****
For faster ordering with a confirmation call toll-free 1.877.452.8487 or go to www.JavitsCenter.com
effective 1/1/2016
Jacob K. Javits Convention Center
Video Equipment Price List and Information
2016sa
Show Name
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Please email your order to services@JavitsCenter.com
(15795) Play Fair 2016
Show Month
___________________________________________________________________________
Company Name
Booth Number
02/16
Advance Rate Deadline: Jan 29, 2016
Video Equipment
Advance Standard
Rate
Rate
Equipment
Qty
Number
of Days
Amount
Disc Player
V26 - Name Brand Blue Ray HD
$ 66.30
$ 270.30
$ 35.70
$ 239.70
Playback
V27 - Name Brand DVD Player
TV/Monitor - Please specify the input source and cable type? ie: laptop; smartphone, etc.: _______________________________
Please circle below how to display TV/Monitor (mount, table, chrome stand, cart)
$ 474.50 $ 678.50
V22 - Name Brand 42" Full HD includes one: circle - table top / 6ft stand
$ 397.90 $ 602.00
V32 - Name Brand 42" Full HD includes wall mount* (labor not included)
$ 551.00 $ 755.00
V23 - Name Brand 50" Full HD includes one: circle - table top / 6ft stand
$ 474.50 $ 678.50
V33 - Name Brand 50" Full HD includes wall mount* (labor not included)
$ 714.00 $ 918.00
V24 - Name Brand 65" Full HD includes one: circle - table top / 6ft stand
$ 637.50 $ 841.50
V34 - Name Brand 65" Full HD includes wall mount* (labor not included)
V21 - Name Brand 103" Full HD cables with motors (MOTORS AND LABOR NOT INCLUDED)* $5202.00 $5406.00
V25 - Name Brand 32" LCD HD/Standard Def includes one: circle - table stand / cart
V35 - Name Brand 32" LCD HD/Standard Def includes wall mount* (labor not included)
V15 - Name Brand 24" LCD HD/Standard Def includes one: circle - table stand
$ 229.50
$ 433.50
$ 153.00
$ 357.00
$ 198.90
$ 402.90
V31 - Name Brand 24" LCD HD/Standard Def includes wall mount* (labor not included)
$ 122.40
$ 326.40
$ 265.20
$ 469.20
Laptop
V19 - Name Brand 2GHZ Intel core duo 1 gig laptop (includes DVD)
New Services
Keynote Equipment
Meeting Room Equipment
White Board Equipment
Please indicate placement of equipment in booth/space with X:
BACK
call for quote
call for quote
call for quote
Total $ _________________
State and Local Sales Taxes will be added to taxable items
FRONT
Service Fees:
(*)The prices above Do Not include labor for installation, dismantle or power (please refer to the Javits Toolkit Electrical Request forms for labor prices).
Quotes for additional Audio, Video, Lighting, Truss and Motors are available upon request, please call electrician at (212) 216-2645.
effective 1/1/2016
ELECTRICAL SERVICES REQUEST
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION
FOR SERVICE MUST ACCOMPANY SERVICE
REQUEST.
Date payment is received shall determine the
applicable rate.
b. Incomplete information regarding hook-up or power
requirement will delay processing.
c. Booth Number(s) must be identified on face of form.
d. Desired location of power in booth(s) must be
designated. For large booth, attach floor plan.
IMPORTANT RULES AND REGULATIONS
1. With some exceptions, no one other than a JKJCC electrician can make any electrical connections or install/ remove
cable or fixtures. Please consult Show Management or JKJCC
personnel for additional information.
2. Unless otherwise noted, all material and equipment
furnished by JKJCC for service shall remain the property of
JKJCC and shall be removed only by the JKJCC at the show
closing.
3. Permanent building utility outlets are not part of booth space
and are not to be used by exhibitors.
4. Use of open clip sockets, latex or lamp cord wire, duplex or
triplex attachment plugs in exhibits is prohibited.
5. All exhibitors' cords must be of the three-wired type. All
exposed non-current-carrying metal parts of fixed equipment,
which are liable to be energized, shall be grounded.
e. If third party billing is required, service contract must
include company name c/o display house. Display
house address and contact name must be indicated on 6. All electrical equipment must be properly tagged and wired
service contract. Payment policy will apply.
with complete information as to type of current, voltage, phase,
cycle, horsepower, etc.
2. Credit will not be given for electrical service installed and not
used. Services cancelled prior to installation will be subject to
7. Electrical power for lights and displays will be turned on one
cancellation fee.
hour prior to show opening and turned off at show closing.
3. Claims and / or billing disputes will not be considered unless
filed by exhibitor prior to close of exposition at the
JKJCC Service Desk. Non-receipt of service must be reported
to the JKJCC Service Desk prior to close of the day for
verification and consideration.
8. Unless otherwise directed, JKJCC installers are authorized
to cut floor coverings to permit installation of service.
4. Unpaid balances are subject to past due penalties.
10. All electrical service connections (110V) include one female
outlet unless a multibox or plug-in strip is ordered.
9. JKJCC is not responsible for voltage fluctuation or power
failure because of temporary conditions.
5. Returned checks will be subject to a $50.00 fee plus forfeiture of
the discount rate for all services ordered.
TIPPING IS NOT PERMITTED ANY REQUESTS FROM
PERSONNEL FOR GRATUITIES SHOULD BE IMMEDIATELY
REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: Services@JavitsCenter.com (Credit Card Payment Only)
www.JavitsCenter.com
Jacob K. Javits Convention Center
Cleaning Request Form
2016sa
Show Name
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Show Month
(15795) Play Fair 2016
02/16
Advance Rate Deadline: Jan 29, 2016
___________________________________________________________________________
Company Name
Booth Number
___________________________________________________________________________
Event Contact
Email Address
___________________________________________________________________________
Phone Number
Fax Number
I AlSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
____________________________________________________________________________________
SIGNATURE
DATE
ALL CLEANING AND JANITORIAL SERVICES MUST BE PERFORMED BY THE JKJCC (minimum charge 100 sq. ft. per booth)
Please Indicate Type of Cleaning Required
TYPE OF FLOOR (check one)
HARD
CARPET
First Day Cleaning Fee (See Reverse Info)
Advanced Standard
Booth
Number
Rate/sq.ft. Rate/sq.ft. X sq.ft. X of Days =
Amount
JKJCC Use Only
$ 0.27
$ 0.34
=
C60
$ 0.25
$ 0.32
=
C61
$ 0.52
$ 0.67
=
C62
=
=
=
=
C63
C64
C65
C66
Cleaning completed in preparation for the first show day
Show Days Cleaning (Does Not Include First Day)
Exhibition booth cleaned after each open show day in preparation
for the next show day
Shampoo Booth Carpet
$ 51.50/day
$ 77.00/day
$103.05/day
$128.05/day
Periodic Porter Service (Show Hours Only)
Sweep floor/empty wastebaskets.
Booth over 3500 sq. ft. must order Custom Porter Service
Custom Porter Service (Minimum charge 2 hours)
Sweep floor/empty wastebaskets
Hours of
Service
Total
Hours
$ 64.75/day 100-499
$ 96.90/day 500-999
$129.05/day 1000-1999
$160.65/day 2000-3499
Per Hour
$ 41.10
MISCELLANEOUS
Adv/sq.ft
Strip / Wax exhibitor booth
JKJCC USE ONLY
__________________________________________________________________
Received By
__________________________________________________________________
Credit Card Authorization #
__________________________________________________________________
Check #
__________________________________________________________________
Invoice #
__________________________________________________________________
Labor #
__________________________________________________________________
Tracking #
__________________________________________________________________
Customer #
__________________________________________________________________
On-site Customer Signature
$ 8.84
No. of
Porters
No. of
Days
=
=
$
C49
$
C30
Std/sq.ft. Booth sq.ft. No. of Days
$ 11.43
JKJCC PAID STAMP
Total $
State and Local Sales Taxes will be added to taxable items
See reverse side for instructions and conditions.
Special Instructions
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
Claims will not be considered unless filed by exhibitor prior to close of exposition
at the JKJCC Service Desk
For faster ordering with a confirmation call toll-free 1.877.452.8487 or go to www.JavitsCenter.com
effective 1/1/2016
REQUEST FOR CLEANING SERVICES
SERVICE ORDER FORM
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION FOR
SERVICE MUST ACCOMPANY SERVICE REQUEST.
Date payment is received shall determine the applicable
rate.
b. Booth Number(s) must be identified on face of form.
c. If third party billing is required, service contract must
include company name c/o display house. Display house
address and contact name must be indicated on service
contract. Payment policy will apply.
3. PERIODIC PORTER SERVICE
This service is performed during show hours ONLY. Porter will report to
booth to empty wastebaskets and sweep once every 2 hours (vacuuming
not included). Refusal of service will not be rescheduled or refunded.
(Booth 3500 sq ft and over must order Custom Porter Service).
4. CUSTOM PORTER SERVICE
This service is billed at an hourly rate with a 2 hour minimum and performed
during show hours ONLY (includes an assigned Porter to stay in booth).
Service includes emptying of wastebaskets and sweeping (vacuuming not
included). Customer is required to supply in writing hours requested. Refusal of
service will not be rescheduled or refunded.
2. Services cancelled prior to installation will be subject to
cancellation fees.
5. STRIPPING AND WAXING OF FLOORS
3. Claims will not be considered unless filed by exhibitor prior to
close of exposition at the JKJCC Service Desk. Non receipt of
service must be reported to the JKJCC Service Desk each show
day for verification and consideration.
4. Unpaid balances subject to past due penalties.
Cleaning Solutions requires 5 day notification for this 2 step process. This work
can only be performed when the booth number is marked on the floor. There
can be no freight in the booth during and 4 hours after the wax is applied. The
work is to be performed on straight time unless otherwise agreed to by the
exhibitor. Cleaning Solutions is not responsible for floor blemishes or residual
glue/tape that could not be removed during the process .
EXHIBITOR NOTES
6. SERVICE POLICY
1. FIRST DAY CLEANING ( OPENING DAY ) INCLUDES:
a. Vacuuming of carpeted areas.
b. Sweeping of floor covering other than carpeted surfaces.
c. Damp mopping of floor covering other than carpet.
Specify in "Special Instructions" on front.
d. Wastebasket and trash receptacle emptying.
e. EXHIBITORS ARE RESPONSIBLE FOR REMOVING
PLASTIC CARPET COVERING AND OTHER
OBSTRUCTIONS BEFORE CLEANING CAN BE
PERFORMED.
2. SHOW DAYS CLEANING ( DOES NOT INCLUDE OPENING DAY )
3-day show = 2 cleanings, 4-day show = 3 cleanings,
5-day show = 4 cleanings.
Show days booth cleaning services include:
a. Vacuuming of carpeted areas.
b. Sweeping of floor covering other than carpeted surfaces.
c. Damp mopping of floor covering other than carpet.
Specify in "Special Instructions" on front.
d. Wastebasket and trash receptacle emptying.
Services will be performed on designated show days after the show
closes for the day.
It is our policy to settle all service, labor and billing disputes as
soon as possible. Please report them to the JKJCC Service Desk.
If you have questions regarding cleaning services call 877.452.8487
IMPORTANT BUILDING REGULATIONS
1. Cleaning will be performed by JKJCC cleaners only.
2. Booth square footage is subject to verification of show management.
3. Disposal of hazardous waste on JKJCC premises is illegal.
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM
PERSONNEL FOR GRATUITIES SHOULD BE
IMMEDIATELY REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: Services@JavitsCenter.com (Credit Card Payment Only)
www.JavitsCenter.com
Jacob K. Javits Convention Center
Plumbing Request Form
2016sa
Show Name
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
(15795) Play Fair 2016
Show Month
__________________________________________________________________________
Company Name
Booth Number
__________________________________________________________________________
Event Contact
Email Address
__________________________________________________________________________
Phone Number
Fax Number
Fill in:
CFM
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
____________________________________________________________________________________
SIGNATURE
DATE
Advance Rate
Standard Rate
$ 464.30
$ 655.50
JKJCC Use Only
P75
Add'l. Branch Outlet(s) - Each (Check Size) _1/4'' _3/8''_1/2'' _3/4''
$ 156.10
$ 208.10
P39
Single Outlet (Check Size) ___1/4'' ___3/8''___1/2'' ___3/4''
$ 437.20
$ 624.50
Additional Branch Outlet(s) - Each
$ 156.10
$ 208.10
$ 208.10
$ 270.85
Each Additional 500 gal.
$ 67.85
$ 93.85
P76
P44
P45
P46
Single Outlet (Check Size) ____1/2'' ___3/4'' ___1''
$ 458.00
$ 655.50
P77
Additional Drain Connection(s) - Each
$ 192.80
$ 260.10
P49
Hot Water Heater (6 gal.) (Elec. service included)
$ 166.80
$ 229.00
Sink with Cold Water and Drain
$ 728.50
$ 988.50
Sink with Hot Water Heater (6 gal.) and Drain
$ 806.50
$1040.00
P95
P50
P51
Water
(40 PSI)
Quantity
CFM Tank Fill and Drain 20 to 500 gal.
Fill in:
Jan 29, 2016
Advance Rate Deadline:
Single Outlet (Check Size) ___1/4'' ___3/8''___1/2'' ___3/4''
Description
Compressed Air
(90 - 100lbs. PSI)
02/16
Drain
Rentals
Other Services
and Fees
Specialty Gas (Non-flammable) *** Taxable Item***
Amount
Call for quotes
Use of Manifold for Air or Water Distribution (Per service)
$ 62.75
Overhead Venting (Exhibit Halls 3A, 3B, 3E only)
P80
$ 93.85
P81
Call for quotes
P82
LABOR CHARGED IN HALF HOUR INCREMENTS
Minimum charge is 1 hour.
P97 - Straight Time
P98 - Overtime
Add 25% to outlet charge for 24-hour service
7:30am to 3pm, Monday through Friday
3pm to 7:30am, Monday through Friday, Saturday, Sunday & Holidays
$ 57.50 per 1/2 hour
$110.00 per 1/2 hour
Special Conditions, Materials, and 24-Hour Service
Total $
State and Local Sales Taxes will be added to taxable items
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
See reverse side for instructions and conditions.
JKJCC USE ONLY
_____________________________________________________________
Received By
_____________________________________________________________
Credit Card Authorization #
_____________________________________________________________
Check #
_____________________________________________________________
Invoice #
_____________________________________________________________
Labor #
_____________________________________________________________
Tracking #
_____________________________________________________________
Customer #
_____________________________________________________________
On-site Customer Signature
JKJCC PAID STAMP
Floor
Plan
Required
See Page 2 for mailing
instructions
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.JavitsCenter.com
effective 1/1/2016
REQUEST FOR PLUMBING SERVICE
IMPORTANT BUILDING REGULATIONS
SERVICE ORDER INFORMATION
1. Only JKJCC plumbers shall make service connections.
Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work and operation may be executed without "house personnel".
2. All plumbing material and equipment furnished by JKJCC for
this service shall remain the JKJCC property and shall be
removed by the JKJCC at the close of the show.
3. Permanent building utility outlets are not part of booth space
and are not to be used by exhibitors.
4. All equipment using water must have inlet and outlet
properly tagged.
5. Unless otherwise directed, JKJCC personnel are authorized
to cut floor coverings to permit installation of service.
6. Service outlet size will be determined by the volume
required.
1. Conditions for processing service order forms are:
a.PAYMENT AND CREDIT CARD INFORMATION
FOR SERVICE MUST ACCOMPANY SERVICE
REQUEST.
Date payment is received shall determine the
applicable rate.
b.Booth Number(s) must be identified on face of form.
c.Desired location of plumbing service in booth must
be designated. For large booths attach floor plan.
d.If third party billing is required, service contract must
include company name c/o display house name.
Display house address and contact name must be
indicated on service contract. Payment policy will
apply.
2. Credit will not be given for connections ordered or installed
and not used. Services cancelled prior to installation will be
subject to cancellation fees.
3. Claims will not be considered unless filed by exhibitor prior to
close of exposition at the JKJCC Service Desk. Non-receipt of
service must be reported to the JKJCC Service Desk prior to
close of day for verification and consideration.
4. Unpaid balances are subject to past due penalties.
EXHIBITOR NOTES
1. JKJCC plumbing labor is available for other plumbing work
and repairs on a time and material basis. See labor rates on
front of form.
2. If you need plumbing service and your booth is in exhibit
halls 1D, 1E or the River Pavilion call JKJCC first.
Plumbing services in those areas is extremely limited.
3. JKJCC can provide specialty bottled gas. This will include
supply, delivery, storage and hook-up to equipment. Call first
for price quotation. Order and payment must be received 30
days prior to show opening.
4. If your equipment has strict tolerances for water or air
temperature, pressure or cleanliness, then you must consider bringing your own regulating devices and filters. JKJCC's
utility operating ranges are not as precise as a specialized
facility
5. It is our policy to settle all services, labor and billing disputes
as soon as possible. Please report them to the JKJCC Service
Desk.
6. Compressed air and water for booths is normally turned on
one hour before show opening and off at show close.
7. If you have any questions regarding plumbing services, call
(212) 216-2233.
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM
PERSONNEL FOR GRATUITIES SHOULD BE IMMEDIATELY
REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: Services@JavitsCenter.com (Credit Card Payment Only)
www.JavitsCenter.com
Jacob K. Javits Convention Center
Telecommunications (Phone & Meeting Room) Request Form
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
2016sa
Show Name
Show Month 02/16
(15795) Play Fair 2016
___________________________________________________________________________
Company Name
Booth Number
___________________________________________________________________________
Event Contact
Email Address
___________________________________________________________________________
Phone Number
Fax Number
Item Code Description
Advance Rate Deadline:
Jan 29, 2016
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
_________________________________________________________________________________
SIGNATURE
DATE
SECTION 1 - WIRED TELECOMM SERVICES (All rentals are for the show plus usage unless otherwise indicated.)
Quantity
Advance Rate
Standard Rate
T01
Single Line Voice
$ 296.85
$ 385.05
T51
Speaker Phone with Single Line Voice
$ 333.05
$ 416.20
T02
Multi-Line Voice
$ 416.30
$ 520.40
T08
Fax Line
$ 296.85
$ 385.05
T07
Credit Card Line.
$ 296.85
$ 385.05
T06
Dial Up Modem Line
$ 333.05
$ 416.20
T14
ISDN BRI (Limited Availability)
$ 650.50
$ 812.50
SECTION 2 - MEETING ROOM SERVICES
Quantity
Advance Rate
Item Code Description
Standard Rate
T79
Teleconference Speaker Phone with one line
$ 588.25
$ 734.50
T93
White Board - 3 day event only
$ 360.00
$ 480.00
Notes:
Amount
Amount
GRAND TOTAL $
Prices include labor. For questions about Section 1 and 2 please call (212) 216-5432
State and Local Sales Taxes will be added to taxable items
LABOR CHARGED IN HALF HOUR INCREMENTS
T96 - Straight Time
T97 - Overtime
T98 - Technical Support
7:30am to 3pm, Monday through Friday
$ 68.70 per 1/2 hour
All hours other than above and Sat., Sun., and Holidays $ 90.00 per 1/2 hour
$ 69.50 per 1/2 hour
Local Calls (212 & 718) **
North America – US/Canada Long Distance **
Floor
Plan
Required
See Page 2 for mailing instructions
Unrestricted – Local US/Canada International **
** All Plans includes 800 service @ $ 0.25 First 3 minutes / additional minutes local rate applies.
All customers will be subjected to a non-return Equipment fee if all equipment and related materials are not returned to the
Telecommunications Service Desk no later than one hour after the official close of the show.
JKJCC USE ONLY
______________________________________________________________
Received By
______________________________________________________________
Credit Card Authorization #
______________________________________________________________
Check #
______________________________________________________________
Invoice #
______________________________________________________________
Labor #
______________________________________________________________
Tracking #
______________________________________________________________
Customer #
______________________________________________________________
On-site Customer Signature
JKJCC PAID STAMP
Special Conditions, Materials, and 24-Hour Service
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
See reverse side for instructions and conditions.
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.JavitsCenter.com
effective 1/1/2016
TELECOMMUNICATIONS SERVICES
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST
ACCOMPANY SERVICE REQUEST.
Date payment is received shall determine the applicable rate.
b. Booth Number(s) must be identified on face of form.
c. If third party billing is required, service contract must include company
name c/o display house. Display house address and contact name must
be indicated on service contract. Payment policy will apply.
d. Customer should pick up telephone and dialing instructions at the Service
Desk.
e. A time and material charge may be applied to line relocations if not
indicated or different from locations shown.
2. Credit will not be given for service installed and not used. Services
cancelled prior to installation will be subject to cancellation fee.
3. Claims will not be considered unless filed by exhibitor prior to close of
exposition at the JKJCC Service Desk. Non-receipt of service must be
reported to the JKJCC Service Desk prior to close of the day for
verification and consideration.
4. Unpaid balances are subject to past due penalties.
5. Returned checks will be subject to a $50.00 fee plus forfeiture of the
discount rate for all services ordered.
6. Customer's Duties: Customer will be responsible for returning all
telephone sets or other Equipment and related materials to the
Telecommunications Service Desk no later than one hour after the official
close of the show. Customer shall be liable for any loss or damage to the
Equipment arising from Customer's negligence, intentional act, unauthorized
maintenance, or other cause within the reasonable control of Customer, its
representatives, employees, agents, or invitees. In the event of any loss or
damage to the equipment for which Customer is liable, Customer shall
reimburse JKJCC for the reasonable cost of repair or replacement.
7. All Calling Charges: Customer is responsible for all calling charges made
on the hardwire line or lines they order. This is to include local calls, 800/888
calls, long distance calls, directory assistance calls and international calls.
8. Long Distance: Long distance interexchange service will be provided by
JKJCC. All arrangements for long distance interexchange service shall be
made directly between customer and JKJCC. Billing for such services may
be processed by JKJCC. Billing or Other questions related to long distance
services should be directed initially to JKJCC at the number shown on the front
of this agreement. Usage rates will be billed in addition to standard line rates.
IMPORTANT RULES AND REGULATIONS
(ii) if, after reasonable and repeated efforts, JKJCC is unable to install the
Equipment or replacementEquipment in good working order, or to
restore the same to good working order, or to make programming
operate, the Customer shall be entitled to terminate this Agreement and
receive a refund equal to the total amount therefore paid by Customer.
(c) IN NO EVENT SHALL JKJCC BE LIABLE TO THE CUSTOMER OR TO
ANY OTHER PARTY FOR SPECIAL, COLLATERAL, EXEMPLARY,
INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. SUCH
EXCLUDED DAMAGES INCLUDE, BUT ARE NOT LIMITED TO, LOSS
OF PROFITS, LOSS OF USE OR INTERRUPTION OF BUSINESS, OR
OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSS.
(d) With some exceptions, no one other than a JKJCC electrician
can make any connections or install/ remove telecommunication
equipment. Please consult Show Management or JKJCC
personnel for additional information.
(e) Unless otherwise noted, all material and equipment furnished by
JKJCC for service shall remain the property of JKJCC and shall
be removed only by the JKJCC at the show closing.
(f) Unless otherwise directed, JKJCC installers are authorized to
cut floor coverings to permit installation of service.
(g) JKJCC is not responsible for voltage fluctuation or power failure
because of temporary conditions.
Indemnification: Customer hereby assumes liability for and agrees to indemnify,
protect, and hold wholly harmless JKJCC and its agents, employees, officers,
directors, and any and all successors and assigns, from and against any and all
liabilities, obligations, losses, damages, injuries, claims, demands, penalties,
actions, costs, and expenses, including reasonable attorney's fees in contract,
in tort or otherwise, which result from or arise out of negligence or wrongful use
of the Equipment or the Services by the Customer or its representatives,
agents, employees, or invitees.
Assignment: JKJCC shall have the right to assign its interest under this
Agreement to any other party subsequently providing Equipment and Services
to the Building.
Entire Agreement: This Agreement and any attached supplement(s) constitute
the entire agreement between the parties hereto and supersedes all prior oral or
written discussions or agreements. This Agreement may be amended only by
a written agreement executed by both parties.
Governing Law: This Agreement shall be construed under the laws of the State
of New York.
Limitation of Liability:
(a) JKJCC's obligations under this Agreement are subject to, and JKJCC shall
not be liable for delays, failure to perform, or damage or destruction or
malfunction of the Equipment and Service, or any consequences of the
above, caused, occasioned or due to fire, flood, water, the elements, labor
disputes or shortages, utility curtailments, power failure, explosions, civil
disturbances, government regulatory requirements, acts of God or public
enemy, war, military or government requisition, shortages of equipment or
supplies, unavailability of transportation, acts or omissions of anyone other
than JKJCC, its representatives, agents or employees, or any other cause
beyond JKJCC's reasonable control.
(b) In all situations involving performance or non-performance of Equipment or
related programs or Services furnished under this Agreement, the Customer's
sole and exclusive remedy and JKJCC's sole and exclusive liability will be
(i) the adjustment or repair of the Equipment or replacement of its parts by
JKJCC or, at JKJCC's option, replacement of the Equipment or correction of
the programming errors, or
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNEL
FOR GRATUITIES SHOULD BE IMMEDIATELY REPORTED TO
JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: Services@JavitsCenter.com (Credit Card Payment Only)
www.JavitsCenter.com
Jacob K. Javits Convention Center
Telecommunications (Internet) Request Form
This Order Form and payment must be postmarked or email 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
2016sa
Show Name
Show Month 02/16
(15795) Play Fair 2016
___________________________________________________________________________
Company Name
Booth Number
___________________________________________________________________________
Event Contact
Email Address
___________________________________________________________________________
Phone Number
Fax Number
Advance Rate Deadline:
Jan 29, 2016
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
_________________________________________________________________________________
SIGNATURE
DATE
***Prices listed below are for a 3 day event. For services other than 3 days please call 212.216.5432 for quotes***
Item Code Description
INTERNET SERVICES (All internet equipment to be picked up on site at the JKJCC service desk)
Standard Rate
Quantity
Advance Rate
T13
Credit Card Processing Ethernet Drop 128K
T71
T46
$ 220.00
$
Ethernet 256 (Single Connection 1 IP Address (See * notes below)
$ 765.00
$ 1020.00
Ethernet 512 (Single Connection 1 IP Address (See * notes below) basic use
$ 1535.00
$ 2047.00
T72
Ethernet 768 (Single Connection 1 IP Address (See * notes below)
$ 2310.00
$ 3080.00
T44
T1 Service
$ 2695.00
$ 3594.00
T73
5 Mbps Managed Service
$ 5200.00
$ 6934.00
T74
T75
10 Mbps Managed Service
15 Mbps Managed Service
$10395.00
$14730.00
$13860.00
$19640.00
T76
20 Mbps Managed Service (for speeds > 20 Mbps please call)
$18490.00
$24654.00
T45
Additional IP Address (See + notes below)
$ 95.00
$ 127.00
T60
8 Port Hub Rental
$ 115.00
$ 154.00
T61
16 Port Hub Rental
$ 180.00
$ 240.00
T64
Distance Fee for each line outside the convention venue
$ 410.00
$ 547.00
T89
VLAN - PRIVATE NETWORK
T91
Wi-Fi Pkg - in booth (768 Kbps, up to 5 devices)
$ 355.00
$ 1560.00
T92
Wi-Fi Pkg - in booth (768 Kbps, additional device added to pkg)
$ 210.00
$ 474.00
$ 2080.00
$ 280.00
T38
T20
Wi-Fi Pkg - access point
Wi-Fi NETWORK NAME - SSID
$ 115.00
$ 154.00
$ 1155.00
$ 1540.00
T77
Wi-Fi Pkg - hall (512 Kbps, unlimited devices & data)
call for quote
T78
Wi-Fi Pkg - building buyout (512 Kbps, unlimited devices & data)
call for quote
Notes:
Amount
294.00
GRAND TOTAL $
Prices include labor. For questions please call (212) 216-5432
State and Local Sales Taxes will be added to taxable items
+ Must order T1, or other High Speed Internet service
* 1 IPAddress = 1 Terminal on network
LABOR CHARGED IN HALF HOUR INCREMENTS
T96 - Straight Time
T97 - Overtime
T98 - Technical Support
7:30am to 3pm, Monday through Friday
All hours other than above and Sat., Sun., and Holidays
$ 68.70 per 1/2 hour
$ 90.00 per 1/2 hour
$ 69.50 per 1/2 hour
JKJCC does not guarantee Internet speed beyond the portal provided for your connection and is not
responsible for diminution of performance due to your equipment and/or configuration.
All customers will be subjected to a minimum of $500.00 non-return Internet Equipment fee, if all telephone sets or Internet
equipment and related materials are not returned to the Telecommunications Service Desk no later than one hour after the
official close of the show.
JKJCC USE ONLY
______________________________________________________________
Received By
______________________________________________________________
Credit Card Authorization #
______________________________________________________________
Check #
______________________________________________________________
Invoice #
______________________________________________________________
JKJCC PAID STAMP
Floor
Plan
Required
See Page 2 for mailing instructions
Special Conditions, Materials, and 24-Hour Service
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
See reverse side for instructions and conditions.
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.JavitsCenter.com
effective 1/1/2016
TELECOMMUNICATIONS SERVICES
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST
ACCOMPANY SERVICE REQUEST.
Date payment is received shall determine the applicable rate.
b. Booth Number(s) must be identified on face of form.
c. If third party billing is required, service contract must include company
name c/o display house. Display house address and contact name must
be indicated on service contract. Payment policy will apply.
d. Customer should pick up telephone and dialing instructions at the Service
Desk.
e. A time and material charge may be applied to line relocations if not
indicated or different from locations shown.
2. Credit will not be given for service installed and not used. Services
cancelled prior to installation will be subject to cancellation fee.
3. Claims will not be considered unless filed by exhibitor prior to close of
exposition at the JKJCC Service Desk. Non-receipt of service must be
reported to the JKJCC Service Desk prior to close of the day for
verification and consideration.
4. Unpaid balances are subject to past due penalties.
5. Returned checks will be subject to a $50.00 fee plus forfeiture of the
discount rate for all services ordered.
6. Customer's Duties: Customer will be responsible for returning all
telephone sets or other Equipment and related materials to the
Telecommunications Service Desk no later than one hour after the official
close of the show. Customer shall be liable for any loss or damage to the
Equipment arising from Customer's negligence, intentional act, unauthorized
maintenance, or other cause within the reasonable control of Customer, its
representatives, employees, agents, or invitees. In the event of any loss or
damage to the equipment for which Customer is liable, Customer shall
reimburse JKJCC for the reasonable cost of repair or replacement.
7. All Calling Charges: Customer is responsible for all calling charges made
on the hardwire line or lines they order. This is to include local calls, 800/888
calls, long distance calls, directory assistance calls and international calls.
8. Long Distance: Long distance interexchange service will be provided by
JKJCC. All arrangements for long distance interexchange service shall be
made directly between customer and JKJCC. Billing for such services may
be processed by JKJCC. Billing or Other questions related to long distance
services should be directed initially to JKJCC at the number shown on the front
of this agreement. Usage rates will be billed in addition to standard line rates.
IMPORTANT RULES AND REGULATIONS
(ii) if, after reasonable and repeated efforts, JKJCC is unable to install the
Equipment or replacementEquipment in good working order, or to
restore the same to good working order, or to make programming
operate, the Customer shall be entitled to terminate this Agreement and
receive a refund equal to the total amount therefore paid by Customer.
(c) IN NO EVENT SHALL JKJCC BE LIABLE TO THE CUSTOMER OR TO
ANY OTHER PARTY FOR SPECIAL, COLLATERAL, EXEMPLARY,
INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. SUCH
EXCLUDED DAMAGES INCLUDE, BUT ARE NOT LIMITED TO, LOSS
OF PROFITS, LOSS OF USE OR INTERRUPTION OF BUSINESS, OR
OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSS.
(d) With some exceptions, no one other than a JKJCC electrician
can make any connections or install/ remove telecommunication
equipment. Please consult Show Management or JKJCC
personnel for additional information.
(e) Unless otherwise noted, all material and equipment furnished by
JKJCC for service shall remain the property of JKJCC and shall
be removed only by the JKJCC at the show closing.
(f) Unless otherwise directed, JKJCC installers are authorized to
cut floor coverings to permit installation of service.
(g) JKJCC is not responsible for voltage fluctuation or power failure
because of temporary conditions.
Indemnification: Customer hereby assumes liability for and agrees to indemnify,
protect, and hold wholly harmless JKJCC and its agents, employees, officers,
directors, and any and all successors and assigns, from and against any and all
liabilities, obligations, losses, damages, injuries, claims, demands, penalties,
actions, costs, and expenses, including reasonable attorney's fees in contract,
in tort or otherwise, which result from or arise out of negligence or wrongful use
of the Equipment or the Services by the Customer or its representatives,
agents, employees, or invitees.
Assignment: JKJCC shall have the right to assign its interest under this
Agreement to any other party subsequently providing Equipment and Services
to the Building.
Entire Agreement: This Agreement and any attached supplement(s) constitute
the entire agreement between the parties hereto and supersedes all prior oral or
written discussions or agreements. This Agreement may be amended only by
a written agreement executed by both parties.
Governing Law: This Agreement shall be construed under the laws of the State
of New York.
Limitation of Liability:
(a) JKJCC's obligations under this Agreement are subject to, and JKJCC shall
not be liable for delays, failure to perform, or damage or destruction or
malfunction of the Equipment and Service, or any consequences of the
above, caused, occasioned or due to fire, flood, water, the elements, labor
disputes or shortages, utility curtailments, power failure, explosions, civil
disturbances, government regulatory requirements, acts of God or public
enemy, war, military or government requisition, shortages of equipment or
supplies, unavailability of transportation, acts or omissions of anyone other
than JKJCC, its representatives, agents or employees, or any other cause
beyond JKJCC's reasonable control.
(b) In all situations involving performance or non-performance of Equipment or
related programs or Services furnished under this Agreement, the Customer's
sole and exclusive remedy and JKJCC's sole and exclusive liability will be
(i) the adjustment or repair of the Equipment or replacement of its parts by
JKJCC or, at JKJCC's option, replacement of the Equipment or correction of
the programming errors, or
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNEL
FOR GRATUITIES SHOULD BE IMMEDIATELY REPORTED TO
JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 877.452.8487
Email: Services@JavitsCenter.com (Credit Card Payment Only)
www.JavitsCenter.com
Welcome to Centerplate - Exclusive In-House provider of
Food & Beverage for the Javits Convention Center!
We’re pleased to welcome you to Centerplate at the Jacob K. Javits Convention Center!
As the Javits Convention Center’s exclusive in-house caterer and provider of food & beverage for more
than two decades, Centerplate is renowned for its impeccable service and superb selection of menus. As
a direct result of Centerplate’s dedication to excellence, The Javits Center has held the Exclusive Food &
Beverage contract for over 20 years.
We offer a full range of menus and items which cater to every taste and budget, from simple snacks to
elegant main courses. Centerplate’s commitment to superb cuisine and impeccable service has helped
the Jacob K. Javits Center to emerge as one of America’s foremost convention center complexes.
Frequently Asked Questions: to follow are some answers to questions that our clients frequently ask:
When is the best time to place Catering orders? It has been our experience, that beginning the process of
entering orders at the earliest date possible and then adjusting as needed makes for a smooth and
seamless process. The deadline for orders is (14) days prior to show start. Please keep in mind that you are
completely able to adjust or cancel any orders up until (7) days prior to the event. As a courtesy, we will do
our best to arrange for orders placed on site but there will be a late fee attached.
What services does Centerplate offer? The Executive chef and his culinary team enjoy designing a wide
variety of extraordinary menus inspired by culinary influences from around the world. As a result, they
create sophisticated dishes that appeal to ethnic or regional tastes. Each day they prepare Breakfast &
Luncheons for 25 -2,000, Breaks for as few as 10 and Elegant Banquets for as many as 5,000.
How do I go about placing orders?
x Centerplate's catering menus and order forms are now available online to download at:
http://www.ezplanit.com/OrderForm.asp?VID=260
x Please call us directly at 212-216-2400 and our catering Sales Staff will answer all your questions and
assist you in placing your catering order
x Fax your orders to 212.216.2495 or email to Sales: cpjavitssales@centerplate.com
What are the food & beverage policies?
x
Centerplate holds the exclusive contract for food & beverage at the Javits Convention Center.
NO OUTSIDE FOOD & BEVERAGE IS PERMITTED.
x
Orders placed on site: Additional orders are always welcome! Please keep in mind that due to
heavy activity during show dates, on site orders may take one hour or more to reach you and will
incur a late fee charge.
x
To confirm your order: We must receive signed contract, BEO and full payment no later than (14)
days prior to the first event. If these steps are not completed, your service cannot be confirmed.
x
Payment Policy: Please remember that Centerplate requires full payment prior to the start of the first
service . We accept corporate check, major credit cards and wire transfers.
x
Uniformed Wait staff will be assigned and charged as follows:)
Disposable service (1) wait staff per (40) guests China Service (1) wait staff per (20) guests
Captain (1) per (200) guests
All of us at Centerplate have a true love of hospitality and are committed to making your event a complete
success. Please do not hesitate to contact us with any questions. Call our direct line at 212-216-2400. We
truly appreciate the opportunity to provide catering for your event. Our goal is - to not only meet – but
exceed your expectations!
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CONFERENCE ROOM
Need an ad hoc meeng place? Want a place to meet with customers away from the show room r? Need a headquarters for the event? FedEx
O and Print is ideal. Our Eve Suites are well suited and fully equipped with all the amees you are accustomed to having
at your own Each room includes a computer, high speed internet access, as well as a speaker phone – all of which will help you to
operate as ently and evely as possible throughout your event. For addi informa regarding our rentals and services contact us by
phone at (212)-216-2900 or via email at usa1280@fedex.com.
Limited Availability
Company Name
Booth
Show Name
Room Rental Dates
Billing Name
Billing Address
City, State/Country, Zip
E-Mail
Contact
Credit Card No.
Expiraon
Telephone Number
Fax Number
Cardholder Signature
Print / Type Cardholder Name
Your signature is REQUIRED in order to process this request.
Customer Acceptance of Terms and Condions:
TO PAY BY CHECK MAIL PAYMENT W/ ORDER TO:
Descrin of Service
Item
Qty
Price
1. CONFERENCE ROOMS (Seats 4-6, Includes T-1 Access and All Domestic US Long Distance Calls):
A. Conference Room by the Hour
N-05
$150.00
B. Conference Room by the Day
N-06
$800.00
GRAND TOTAL
TOTAL PAYMENT MUST ACCOMPANY ORDER
Fed
ce
655 West 34th Street
New York, NY 10001
Credit Card users ONLY may fax order to 212-594-9204
Total
Introducing an exclusive space designed
around the needs of businesses.
JACOB JAVITS CONVENTION CENTER
Introducing The American Express OPEN Business Lounge, a first of its kind
space built exclusively for Business Cardmembers from American Express OPEN
and their guests.
American Express OPEN is the small business division of American Express and our
mission is to help businesses do more business. It’s the reason we built the American
Express OPEN Business Lounge, a productive oasis away from the tradeshow marathon
where Business Cardmembers can relax, recharge and reconnect. Simply show your
Business Card from American Express OPEN to the receptionist to enjoy these benefits.
Free Wifi
Download a large presentation, video conference with your office,
or just catch up on email. With free Wifi you can stay connected
and productive.
Complimentary Snacks & Beverages
Enjoy a variety of healthy snacks, coffees and teas—sourced
from our Business Cardmembers—to help you refuel and stay
on top of your game.
Comfy Seats
After roaming the tradeshow floor all day, give your feet and back
a break on our comfy couches.
Power Stations
Keep the power flowing. Recharge your tablet, phone or laptop
at one of our many power stations. Forget your charger? Ask the
receptionist for a loaner.
Meeting Spaces
Conduct your meetings in a quiet space away from all the noise
of the floor, and conveniently print meeting documents from one
of the lounge printers.
CARDMEMBERS ENJOY EXCLUSIVE ACCESS TO LOUNGES IN ALL LOCATIONS
The American Express OPEN Business Lounge is just one of the many benefits
we can offer your business.
Not a Cardmember? Experience purchasing power, savings on business expenses, cash
flow flexibility and much more. Visit the OPEN Business Lounge, or one of our kiosks
located throughout the convention center, to apply for a Card and get more information
on how we can help you grow your business.
What Card is right for your business?
Speak with one of our business consultants about your top business expenses to
identify which Card is right for your business.
1.
2.
3.
TOTAL
NEW YORK CITY • LAS VEGAS • CHICAGO
Visit the American Express OPEN Business Lounge.
We’re located above the south side of the Crystal Palace at 4E Terrace.
THIRD FLOOR EXHIBITION HALLS
34th
St.
NORTH
CRYSTAL PALACE
11th Ave.
FOOD CAR
CONCIERGE DESK
open.com
SuperShuttle / Golden Touch
Transportation
Located at the Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001
SuperShuttle offers shared-ride and private van service to:
LaGuardia, Newark Liberty & John F. Kennedy Airports at rates as low as $15 + Gratuity & NY
SalesTax*
This special offer is provided exclusively for Exhibitors and Attendees traveling
to and from the Javits Center when ordered in advance.
Call: (800) BLUE-VAN or (800) 258-3826 Web site: www.supershuttle.com
Please refer to your event discount code located in the Javits Welcome letter.
The on-site rate is:
$15 - LaGuardia (LGA)*
$19 - John F. Kennedy (JFK)*
$20 - Newark Liberty (EWR)*
Private Vans to JFK/LGA: $115.00 + gratuity & tax
Private Vans to EWR: $125.00 + gratuity
Questions?
Email Stan Kravitz at SKravitz@supershuttle.net or nycsales@supershuttle.net
* To receive above rates use discount code: JJCNY
AMERICA’S LEADING AIRPORT SHUTTLE SERVICE
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
*** SPECIAL NOTICE ***
Shipping Freight - To and From Javits Center
To: Decorators, Exhibitors and Show Manager
The Javits Center is increasingly being billed for freight charges owed by show managers,
exhibitors and decorating companies. The Center is not liable for these charges and the problem is
causing a huge drain on our resources as well as affecting our credit rating. While some of the
problems lie with poor record keeping by certain carriers, we have discovered a number of
instances in which those responsible for the shipments have not provided the carriers with accurate
billing information.
There are a number of steps you can take to make certain that we are not billed for your shipments,
such as:
1) When arranging for freight to be shipped to you at the Center, Your full name MUST appear on
the address and "c/o" precedes the Center's address. You MUST include your Show and Booth
number;
2) When shipping freight from the Center, use your name and address rather than the Center's. The
Center's name should only be used if a shipper requires it as the pick-up address;
3) Provide carriers with the shipper's and the receiver's complete name, address, telephone number
and account number; and
4) Shipments MUST be pre-paid or that the carrier is provided with the accurate account number of
the party responsible for payment.
We do not currently maintain records of, or otherwise play a role in, your shipments because we are
not a party to your transactions. If these problems persist, however, we will be forced to do so, which
will only serve to increase your costs and possibly cause delays in the movement of your
goods to and from the Center.
We appreciate your cooperation in this important matter.
Very truly yours,
Jacob K. Javits Convention Center Finance Department
JACOB K. JAVITS CONVENTION CENTER
Show Dates:
Show Name:
228 E 45th St, New York, NY 10017 Phone 800.554.0001 Fax 212.687.5939
Company/Exhibitor:
Contact:
Address:
City:
State:
Zip:
Phone:
Fax:
Booth #
On-Site Contact Name:
On-Site Contact Phone Number:
Contact E-mail Address:
Company Web Address:
RENTAL
PRICES
QTY
ITEM
VARIETY
PREORDER
AT SHOW
2 –3’ green plant
$45.00
$50.00
4’ green plant
$50.00
$60.00
5’ green plant
$65.00
$75.00
6’ green plant
$85.00
$95.00
8’ green plant
$120.00
$150.00
10” fern
$45.00
$50.00
Bromeliad
$35.00
$40.00
*Please note, all plant heights are approximate.
PURCHASE
PRICES
QTY
ITEM
VARIETY
PREORDER
AT SHOW
Potted Mums
Yellow
White
$20.00
$25.00
Lavender
Bronze
4” Flowering Plant
$12.00
$15.00
6” Flowering Plant
$27.00
$35.00
PLEASE CIRCLE STYLE
Flower Arrangement
One-Sided
Tall
$50
$60
$75
Seasonal
$100
$125
$150
Round
Low
Flower Arrangement
One-Sided
Tall
$60
$75
$100
Tropical
$125
$150
$200
Round
Low
Notes/Colors:
Subtotal
TOTAL
TOTAL
8.875% tax
Grand Total
Use this space only to schedule a designer to visit your booth for Custom Floral Designs
Date/Time:
Booth:
Contact:
Orders cannot be accepted without Sales Tax or a Tax Exempt Form. All orders must be paid in full
(check or credit card) PRIOR to show, unless prior arrangements are made.
Credit Card #
Exp:
Name:
Return this form with your check to: Big Apple Florist or Fax to 212.687.5939 or Email to
Comments@bigappleflorist.com ** If you don’t receive an email confirmation 2 weeks prior to the show, we did
NOT receive your order. Please call 212.687.3434 ** For assistance the day of the show, please call 917-231-6030
SECTION 3: FREEMAN SERVICES
SERVICE INFORMATION
BOOTH EQUIPMENT
Each 10' x 10' booth will be set with 8' high WHITE back drape‚ 36" high WHITE side dividers.
A complimentary 7" x 44" two-line identifiation sign may be ordered.
(Advance order is required using the order form in the Freeman Services section of this Guide.)
EXHIBIT HALL CARPET
The exhibit area is NOT carpeted; however‚ all aisles in all halls will be carpeted in PLUM.
DISCOUNT price DEADLINE DATE
Order early to take advantage of advance order discount rates, place your order by January 19, 2016.
SHOW SCHEDULE
EXHIBITOR MOVE-IN
For more information and helpful hints on pre-show procedures and move-in, please go to
www.freemanco.com/preshowFAQ.
Thursday
February 11, 2016 1:00 PM - 6:00 PM - *20x20 or larger (400 NSF or
higher)
Friday
February 12, 2016 8:00 AM - 6:00 PM
EXHIBIT HOURS
Saturday
Saturday
Sunday
Sunday
February 13, 2016 9:00 AM
February 13, 2016 3:00 PM
February 14, 2016 9:00 AM
February 14, 2016 3:00 PM
- 1:30 PM
- 7:00 PM
- 1:30 PM
- 7:00 PM
EXHIBITOR MOVE-OUT
For more information and helpful hints on post-show procedures and move-out, please go to
www.freemanco.com/postshowFAQ.
Sunday
February 14, 2016 7:00 PM - 10:00 PM
Monday
February 15, 2016 8:00 AM - 12:00 PM - 400 NSF or higher
Monday is Presidents Day which is a double time holiday.
We will return empty containers by Sunday, February 14, 2016 at 10:00 PM.
DISMANTLE AND MOVE-OUT INFORMATION
All exhibitor materials must be removed from the exhibit facility by Monday, February 15, 2016
at 12:00 PM.
To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor MoveOut deadline, please have all carriers check-in by Monday, February 15, 2016 at 11:00 AM.
POST SHOW PAPERWORK AND LABELS
Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement
and labels in advance. Complete the Outbound Shipping form and your paperwork will be available
at show site. Be sure your carrier knows the company name and booth number when making
arrangements for shipping your exhibit at the close of the show.
JCC 15/16
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Page 1 of 4
FREEMAN quick facts
PLAY FAIR 2016
FEBRUARY 13 -14, 2016
JACOB K JAVITS CONVENTION CENTER
NEW YORK, NY
FREEMAN 909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 fax: (469) 621-5618
FreemanNewYorkES@freemanco.com
FREEMAN EXHIBIT TRANSPORTATION
(800) 995-3579 US & Canada or +1(512) 982-4187 Outside the US or +1(817) 607-5183 International
Shipping Services or fax (469) 621-5810 email: exhibit.transportation@freemanco.com
SERVICE CENTER HOURS
We will have staff available at the Freeman Service Center as follows:
Thursday
February 11, 2016 1:00 PM - 6:00 PM
Friday
February 12, 2016 8:00 AM - 6:00 PM
February 13, 2016 8:00 AM - 6:00 PM
Saturday
Sunday
February 14, 2016 8:00 AM - 10:00 PM
February 15, 2016 8:00 AM - 12:00 PM
Monday
FREEMAN ONLINE®
Take advantage of discount pricing by ordering online at www.freemanco.com/store by
January 19, 2016. Our Internet online ordering service, Freeman OnLine® is available for
your convenience to order all Freeman services, view show schedule, or print order forms.
Once your show is available online you will receive an email which includes a direct link to
Freeman OnLine®. To place online orders you will be required to enter your unique Login ID
and Password. If this is your first time to use Freeman OnLine®, click on the “Login” link to
create a new account. To access Freeman OnLine® without using the email link, visit
www.freemanco.com/store and click on the “Login” link. If you need assistance with Freeman
OnLine® please call our Customer Support Center at (888) 508-5054 Toll Free US and Canada
or +1(512) 982-4187 Local and International.
SHIPPING INFORMATION
Warehouse shipping address:
Exhibiting Company Name / Booth #____________
PLAY FAIR 2016
C/O FREEMAN
1 RAILROAD PL
MASPETH, NY 11378
Freeman will accept crated, boxed or skidded materials beginning Monday, January 11, 2016,
at the above address. Material arriving after February 09, 2016 will be received at the warehouse
with an additional after deadline charge. Warehouse materials are accepted at the warehouse
Monday through Friday between the hours of 8:00 AM - 2:30 PM.
JCC 15/16
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Page 2 of 4
FREEMAN quick facts
Service Contractor Contacts / information:
Exhibiting Company Name / Booth #____________
PLAY FAIR 2016
C/O FREEMAN
JACOB K. JAVITS CONVENTION CENTER
655 W 34TH ST
NEW YORK, NY 10001-1188
Freeman will receive shipments at the exhibit facility beginning Friday, February 12, 2016.
Shipments arriving before this date may be refused by the facility. Any charges incurred for
early freight accepted by the facility will be the responsibility of the exhibitor.
Please note: All items and materials that must be brought into the facility may be subject to
Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items
not ordered through the Official Show Vendors. Refer to the Material Handling form for charges
for this service.
LABOR information
Union Labor may be required for your exhibit installation and dismantle. Please carefully read
the UNION RULES AND REGULATIONS to determine your needs. Exhibitors supervising
Freeman labor will need to pick up and release their labor at the Service Desk. Refer to the
order form for Display Labor for Straight time and Overtime hours.
ASSISTANCE
We want you to have a successful show. If we can be of assistance‚ please call our Exhibitor
Services Department at (201) 299-7575.
We appreciate your business!
Page 3 of 4
JCC 15/16
(428330)
FREEMAN quick facts
Show Site Shipping Address:
TRANSLATION SERVICE
Freeman is pleased to offer a new service for our international exhibitors that provides quick
interpretation and translation in 150 languages. This service will not only interpret for us on a
three-way conversation, but also translate emails from customers. To access this service you may
contact Freeman New York Exhibitor Services at (201) 299-7575 or Freeman’s Customer Support
Center at (888) 508-5054 Toll Free US and Canada or +1(512) 982-4187 Local and International.
HELPFUL HINTS
SAVE MONEY
Order early to take advantage of advance order discount rates, place your order by January 19,
2016.
AVOID DELAY
Ship early to avoid delays. Shipments arriving late at show site will cost you money, time and
business!
SAFETY TIPS
Use a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can
cause injury to you or to others. These objects are not designed to support your standing weight.
Be aware of your surroundings. You are in an active work area with changing conditions during
move-in and move-out. Pay attention. Look for obstacles, and machinery and equipment that are
in use.
Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to
see you.
Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous.
Prevent electrical shocks, falling items and damage to materials. Do not attach items or
equipment to the drapes or metal framework provided for your booth. This can cause serious
injury or damage to materials.
We discourage children from being in the exhibit hall during installation and dismantle. If children
are present during installation and dismantle, they must be supervised by an adult at all times.
Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the
event fall into this category, please contact Freeman to be sure that the material will be allowed
at the facility and by the association. In addition, if authorized by the facility and the association,
you will need to make separate arrangements for the transport and handling of the approved
materials, since Freeman will not transport or handle them.
The operation or use of all motorized lifts and motorized material handling equipment for
installation/dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed
contractors (EAC's). Thank you for your cooperation.
EXHIBITOR ASSISTANCE
Call Freeman’s Exhibitor Services department at (201) 299-7575 with any questions or needs
you may have
For more information and helpful hints on pre-show procedures and move-in, please go to
www.freemanco.com/preshowFAQ.
For more information and helpful hints on post-show procedures and move-out, please go to
www.freemanco.com/postshowFAQ.
JCC15/16
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Page 4 of 4
FREEMAN general information
FREEMAN GENERAL INFORMATION
Reducing Your Footprint
Freeman actively engages in green practices within day-to-day operations
and is committed to producing events in the most environmentally friendly
way possible. Freeman has collaborated with a number of customers to make
their events greener and is dedicated to broadening this effort.
Green Tips for Exhibitors
Interested in going Green and saving money with your exhibit booth? Follow these tips to assist you in
making your sustainable booth strategies at least cost-neutral, and possibly cost-saving!
Supplies and Ordering
• Order exhibit supplies early and utilize online ordering systems to eliminate paper waste.
• Consider renting a booth from Freeman or buying materials locally, preventing shipping cost and
lowering emissions.
• Rent Freeman Classic Carpet which contains recycled content and is also recyclable.
• Provide giveaways made of recycled, responsibly grown natural fiber, nontoxic and biodegradable
materials. Ensure giveaways are useful, not merely promotional in nature. Electronic Giveaways,
such as free songs from iTunes, coupons and free online Apps are smart and trendy.
Printing, Recycling and Waste Management
• Encourage less printing and provide more information digitally when it comes to booth literature,
fulfilling requests via email and website referrals.
• If you need to print, use a local printer in the city where the show will be held and choose paper that
contains at least 50% post-consumer recycled content.
• Ask Freeman about new paper-based signage materials that are comparably priced to plastic. There
are good alternatives to foam core and PVC which are not as easily recyclable.
• Participate in the exhibit donation program by providing materials that are eligible for donation to
local charities, such as pens, bags and notepads.
Shipping and Transportation
If you must ship materials, planning out your booth in a timely way to meet shipping deadlines can
also help maximize consolidation and cost-savings.
• Choose a SmartWay™-certified hauler at no additional cost to ensure
your transportation company is practicing sustainable shipping.
• Set a goal to leave no trace behind by shipping out all booth properties
and packing materials and donating extra giveaways thereby minimizing any waste for the show.
• If you are attending another trade show that many of your fellow exhibitors are also participating in,
ask your General Service Contractor or Show Management to set up a caravan service to save on
fuel emissions—and cost of transportation.
•
Personnel and Best Practices
Take advantage of local or regional representatives to staff your booth, rather than bringing staff
from far away offices, reducing travel cost.
• Bring Green as part of your company message providing recycling bins in your booth and information
on what you have done to exhibit in a sustainable way.
•
These steps can help as we all strive to make smarter and more environmentally
sound decisions. For more information on the Freeman Sustainability Initiative,
contact Jeff Chase at jeff.chase@freemanco.com.
01/13
Discount Price
DEADLINE DATE
JANUARY 19, 2016
*909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
Name of Show:
INCLUDE THIS FORM
WITH YOUR ORDER
PLEASE USE BLACK INK
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
Booth#:
ADDRESS:
BOOTH SIZE
city/state/zip: X
PHONE #: EXT.:
fax #:
signature:
PRINT NAME:
Contact's E-mail
e-mail for invoice
Check if you are a new Freeman Customer
Invoices will be sent by e-mail, please provide e-mail address of the person who reconciles your invoices if different than contact's e-mail.
METHOD OF PAYMENT
BY SUBMITTING THIS FORM VIA FAX OR POSTAL MAIL OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE
BOUND BY ALL TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
COMPANY CHECK
Please make check payable to: Freeman. Checks
must be in U.S. funds drawn on a U.S. or Canadian
bank.(“US. FUNDS” MUST BE PRE-PRINTED on
Canadian checks.)
Please reference (428330) on your remittance.
CREDIT/DEBIT CARD
For your convenience, we will use this authorization to
charge your credit/debit card account for your advance
orders, and any additional amounts incurred as a result
of show site orders placed by your representative. These
charges may include all Freeman companies, or any
charges which Freeman may be obligated to pay on behalf of
Exhibitor, including without limitation, any shipping charges.
Please complete the information requested below:
AMERICAN EXPRESS
Account No.: MASTERCARD
BANK TRANSFER
Bank Transfer to Bank of America, N.A.; Dallas, TX
Wire Transfer
ABA#: 026009593 ACCT #1252039192 Freeman
International Wire Transfer
Swift Code: BOFAUS3N ACCT #1252039192 Freeman
ACH Direct Deposit
ABA# 111000012 ACCT #1252039192 Freeman
Please reference Name of Show & Booth Number so we can
properly credit your account.
Note: Customers are responsible for any bank processing fees.
VISA
F
REEMAN NOW ACCEPTS DEBIT CARDS
Exp. Date:
Personal Credit Card
Company Credit Card
Cardholder Name (Print):
Signature:
Cardholder Billing Address:
City/State/Zip:
ENTER TOTALS HERE
furnishings &
Carpet
Accessories
rIGGINGRIGGING
INSTALLATIONDISMANTLE
rental exhibits
& accessories
INSTALLATION
LABOR
SIGNS
EXHIBIT
tRANSPORTATION DISMANTLE
Labor
MATERIAL
HANDLING
GRAND
TOTAL
•
Remember to order in advance to save time and money. You may place your order by phone, fax, mail, or use our
online ordering service at: www.freemanco.com/store. We do not accept credit card information via email.
•
•
•
Orders received without payment or after the discount price deadline date will be charged at the standard price.
Copies of invoices may be picked up from the Service Desk prior to show closing.
If you have questions or need assistance with any items not listed, please call and ask for your Exhibitor
Sales Representative.
TELL US WHAT YOU THINK
Freeman is committed to providing great customer service. To help us serve you more effectively in the future,
please visit the URL address below upon the completion of your show to provide feedback. Your input will
provide the insight needed to ensure that our customer service is in line with your expectations.
http://feedback.freemanco.com/?428330
JCC15/16
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FREEMAN method of payment
* Not a Warehouse Receiving Location - Please refer to the Quick Facts for Advance Freight Location
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors, both the
exhibiting company and the third party must complete this form and return it at least 14 days prior to show move-in.
EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING
“We understand and agree that we‚ the exhibiting company‚ are ultimately responsible for payment of charges and
agree by submitting this form or ordering materials or services from Freeman, to be bound by all terms and conditions as
described in the Terms & Conditions section of this service manual. In the event that the named third party does not discharge
payment of the invoice prior to the last day of the show‚ charges will revert back to the exhibiting company. All invoices are due
and payable upon receipt‚ by either party. The items checked below are to be invoiced to the third party.”
BY SUBMITTING THIS FORM VIA FAX OR POSTAL MAIL OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE
TO BE BOUND BY ALL TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
EXHIBITOR NAME: (PLEASE PRINT)
EXHIBITOR SIGNATURE:
DATE
:
EXHIBITING COMPANY INFORMATION
EXHIBITING COMPANY NAME:
BOOTH #:
EXHIBITING COMPANY ADDRESS:
CITY/STATE/ZIP:
EXT.
FAX:
CONTACT'S E-MAIL:
Indicate which services are to be invoiced to the Third Party:
ALL FREEMAN SERVICES
I&D LABOR/SUPERVISION
MATERIAL HANDLING/IN & OUT
FREEMAN EXHIBIT TRANSPORTATION
RENTAL FURNITURE/CARPET/SIGNS
BOOTH CLEANING
OTHER
THIRD PARTY COMPANY INFORMATION
THIRD PARTY COMPANY NAME:
CONTACT NAME:
THIRD PARTY BILLING ADDRESS:
CITY/STATE/ZIP:
PHONE:
EXT:
FAX:
CONTACT'S E-MAIL:
E-MAIL FOR INVOICE:
Invoices will be sent by e-mail; please provide the e-mail address of the person who reconciles your invoices if different than contact's e-mail.
THIRD PARTY CREDIT/DEBIT CARD AUTHORIZATION
AMERICAN EXPRESS
MASTERCARD
VISA
FREEMAN NOW ACCEPTS DEBIT CARDS
ACCOUNT NO:
EXP. DATE:
CARDHOLDER NAME (PLEASE PRINT):
CARD TYPE:
AUTHORIZED SIGNATURE:
CARDHOLDER BILLING ADDRESS:
CITY/STATE/ZIP:
07/15
(428330)
FREEMAN
PHONE:
third party authorization
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
page 1 of 10
FURNISHING
seating
essentials
When it comes to basic seating needs, look no further than Freeman. Our
wide array of well-designed modern chairs, armchairs and stools will serve
any exhibitor’s show space requirements.
diva series
gray gaslift stool
Natural blonde wood and matte chrome
finish highlight this sleek Italian design.
24"W 20"L 46"H
With Arms – N71048
No Arms – N71047
diva counter stool
17"W 16"L 36"H – N71092
The intermediate 25”seating height
makes this stool ideal for theater or
demo areas.
diva chair
18"W 16"L 31"H – N71091
A natural complement to modern
exhibit designs.
gray gaslift chair
26"W 20"L 38"H
With Arms – N71046
No Arms – N71045
Telescoping height
adjustment; five-caster
base rolls with ease.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 2 of 10
seat i ng
cherry barrel chair
Cranberry or Taupe
23"W 22"L 29"H – N71038
Traditional style in a
cherry finish with classic
fabric pattern options.
executive chair
Black Tweed
28"W 25"L 45"H – N71044
black diamond side chair
diplomat chair
21"W 23"L 32"H – N71089
Black Diamond Fabric
25"W 28"L 36"H – N710144
Comfortable, yet compact
for office or conference
table seating.
black diamond armchair
20"W 21"L 33"H – N71090
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 3 of 10
se at i ng
limerick ® stool by Herman Miller
black diamond stool
Gray
18"W 17.75"L 44"H – C210109
22"W 18"L 46"H – N71088
limerick ® chair by Herman Miller
Gray
18"W 17.75"L 33"H – C210108
soho bistro table (page 6)
lounge seating
Give your exhibit a casual yet practical look with Freeman’s superior lounge seating. Pick from a large selection
of couches, loveseats, chairs and barstools that are sure to take your exhibit design to the next level.
signature loveseat
Black
33"W 60"L 33"H – N73091
Deeply comfortable sofa-style seating
in a sleek, contemporary shape.
signature chair
Black
33"W 35"L 33"H – N71093
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 4 of 10
tables
What Freeman always brings to the table is professionalism, and nothing says more about your meeting space and/or show site
than your surfaces and tabletops. Choose from modern glass conference tables, traditional cocktail, end tables and much more.
glass conference table
cherry cocktail table
Black or Chrome Pedestal
42"W 42"L 30"H – N72015
Rounded square glass top
is supported by stylish metal
frame in a choice of two colors.
19"W 36"L 17"H – N72026
cherry end table
20"W 20"L 20"H – N72027
Milano Table (page 7)
Diplomat Chair (page 3)
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 5 of 10
t abl es
pedestal tables
A range of table-top sizes and materials with pedestals
in various heights to fit any space.
soho series
Black-Top Mini
Black-Top Café
Black-Top Bistro
Black-Top Café
Black-Top Bistro
18" Round 18"H
24" Round 30"H
24" Round 42"H
36" Round 30"H
36" Round 42"H
N72066
N72069
N72070
N72067
N72068
30" Round 30"H
36" Round 30"H
30" Round 42"H
36" Round 42"H
N72063
N72064
N720163
N720164
chelsea series
Butcher Block-Top Café
Butcher Block-Top Bistro
metro series
studio series
Black
black end table
slate end table
17"W 17"L 18"H – C115104
20"W 20"L 17"H – N72029
black cocktail table
slate cocktail table
36"W 20"L 15"H – C115103
20"W 40"L 15"H – N72028
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 6 of 10
office
furniture
When it’s time to set up office, Freeman offers a wide selection of
superior, professional pieces in eye-catching shapes and styles to suit any
budget and/or design essential. From classic credenzas and bookcases to
Cherry Tables (page 5)
Cherry Barrel Chairs (page 3)
professional seating, we’ve got all your office furniture requirements.
Black Table Lamp (page 11)
office series
C herry or Oak
five-foot desk
30"W 60"L 30"H
Cherry – N74061
Oak – N74071
credenza
16"W 60"L 30"H
Cherry – N74064
Oak – N74074
bookcase
12"W 36"L 72"H
Cherry – N74065
Oak – N74075
milano table
luna table
hemingway writing table
42"W 84"L 29"H
B lo nd e To p with Bla c k Ba s e – N72093
B lack Top with Blac k Ba s e – N72092
36"W 72"L 29"H
Blac k To p w i t h B l a c k B a s e – N72094
Black
24"W 49"L 29"H – N720191
Freeman’s latest seven-foot conference
table, featuring clean curved lines and a
wealth of work space.
This contemporary six-foot conference
table or writing desk comes with a black
laminate top.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 7 of 10
display
Some of the most essential elements of your exhibit are the surfaces on which
you display your show materials. That’s why we have an appealing variety
of displays, from standing cylinders to sleek computer desks to draped table
counters, to ensure your show space will be both attractive and interactive.
draped or undraped table counters
C olored drapin g in clu des w hit e v iny l t op
and ple ate d skirt o n t hr ee s ides . Four t h- s ide
draping is availab le. U ndr a ped t a bles inc lude
white vinyl top s.
tables
(30" height)
3'4'
Draped
C130330C130430
Draped on fourth side
Undraped
C131330C131430
counters
6'
C130630
C12404630
C131630
8'
C130830
C12404830
C131830
black
blue
brown
dark green
flax
gold
gray
plum
red
white
(42" height)
Draped
C130342C130442 C130642
Draped on fourth side
C12404642
Undraped
C131342C131442 C131642
C130842
C12404842
C131842
Table-top risers are also available in a variety of sizes.
See order form for details.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 8 of 10
dis pl ay
display cubes
orion computer kiosk
Black
Black
28"L 28"D 40.5"H – N75079
12" small
12"W 12"L 42"H – N75030
18" medium
Pedestal for computer demo with
keyboard tray and interior storage.
(Computer not included.)
18"W 18"L 36"H – N75031
24" large
24"W 24"L 42"H – N75032
display cylinders
Black
low
30"W 15"H – N75020
medium
18"W 20"H – N75021
high
24"W 36"H – N75022
display counter
Black
24"W 49"L 42"H – N72056
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 9 of 10
accessories
We know that every exhibit is different and requires certain pieces that may be hard to find. That’s why we offer an
assortment of accessories that will meet your needs, from literature racks to bulletin boards to refrigerators and file
cabinets. No matter the requirement, your exhibit will always stand out with these striking and functional pieces.
a.
b.
c.
a. chrome stanchion with 8'
retractable belt
d.
e.
f.
e. chrome coat tree
C220109
42"H – C220121
b. chrome sign holder
Holds 22"x 28" sign – C220118
c. round literature rack
17"W 17"L 57"H – N750135
Revolving black display holds printed
materials for easy access from 20 pockets.
d. flat literature rack
10"W 55"H – N750136
Forward-facing black display presents
printed materials in six pockets.
f. chrome easel
C220134
g. chrome bag rack
C220110
special draping
(not pictured)
Special drape is available in a variety of
colors. Refer to the order form for details.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
g.
page 10 of 10
ac c es s or i e s
file cabinet w ith lock
Standard Size
floor-standing
bulletin board
48"W 96"L 78"H – C10201484
two-drawer
15"W 29"L 28"H – N74082
four-drawer
15"W 29"L 50"H – N74081
table lamp*
small refrigerator*
Black
25"H – N75052
19"W 19"L 34"H – N75057
wastebasket
corrugated
wastebasket
Wastebasket color may vary.
C220107
C220106
*Note: Electrical power must be ordered separately.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
Name of Show:
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
Booth #: Contact Name:
PHONE #:
E-MAIL ADDRESS:
For Assistance, please call 201-299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
Qty Part #
Description
Online DiscountStandard
Price Price PriceTotal
Qty Part #
Description
OFFICE FURNITURE
CHAIRS
_____ N71092 Diva Counter Stool...............258.65
_____ N71091 Diva Chair.............................229.75
_____ N710144Diplomat Chair......................258.90
_____ N71038 Cherry Barrel Chair..............254.90
CranberryTaupe
_
_____ N71048 Gray Gaslift Stool w/Arms....391.20
_____ N71047 Gray Gaslift Stool.................344.15
_____ N71046 Gray Gaslift Chair w/Arms....344.15
_____ N71045 Gray Gaslift Chair.................270.70
_____ N71044 Executive Chair....................364.65
_____ N71089 Black Diamond Side Chair ..143.20
_____ N71090 Black Diamond Armchair......173.15
_____ N71088 Black Diamond Stool............225.05
_____ C210108Limerick® Chair
by Herman Miller......72.05
_____ C210109 Limerick® Stool
by Herman Miller.....125.35
_
LOUNGE SEATING
Online DiscountStandard
Price Price PriceTotal
310.35336.25_________ 275.70298.65_________ 310.65336.55_________ 305.85331.35_________
469.40508.55_________ 412.95447.40_________
412.95447.40_________ 324.80351.90_________ 437.55474.05_________ 171.80186.15_________ 207.75225.10_________
270.05292.55_________
86.4593.65_________
150.40162.95_________ _____ N73091 Signature Loveseat...........1,170.30 1,404.351,521.35_________ _____ N71093 Signature Chair....................527.35 632.80685.55_________
TABLES
_____ N72093 Milano Table/Blonde Top........ 521.65
_____ N72092 Milano Table/Black Top........... 521.65
_____ N72094 Luna Table/Black Top............. 626.95
_____ N720191 Hemingway Writing Table....... 458.25
_____ N74061 Cherry Desk 5’........................ 479.60
_____ N74065 Cherry Bookcase.................... 479.60
_____ N74064 Cherry Credenza.................... 344.15
_____ N74071 Oak Desk 5’............................ 479.60
_____ N74075 Oak Bookcase........................ 479.60
_____ N74074 Oak Credenza........................ 344.15
625.95678.15_________
625.95678.15_________
752.30815.00_________
549.90595.70_________
575.50623.45_________
575.50623.45_________
412.95447.40_________
575.50623.45_________
575.50623.45_________
412.95447.40_________
DISPLAY FURNITURE
_____ N72056
_____ N75079
_____ N75030
_____ N75031
_____ N75032
Display Counter...................... 244.20
Orion Computer Kiosk............ 376.35
Black Display Cube/Small...... 243.90
Black Display Cube/Med......... 261.10
Black Display Cube/Large...... 296.05
293.00317.45_________
451.60489.25_________
292.65317.05_________
313.30339.40_________
355.25384.85_________
Display Cylinders
_____ N75020 Black Display Cylinder/Low..... 208.75 250.50271.35_________
_____ N75021 Black Display Cylinder/Med..... 208.75 250.50271.35_________
_____ N75022 Black Display Cylinder/High.... 208.75 250.50271.35_________
_
_____ N72026 Cherry Cocktail Table...........193.65 232.35251.75_________ _____ N72027 Cherry End Table..................152.80 183.35198.60_________
_____ N72015 Glass Conference Table.......479.95 575.90623.90_________
Black
Chrome
_
_____ N72028 Metro Slate Cocktail Table....104.45
_____ N72029 Metro Slate End Table..........104.45
_____ C115103 Studio Black Cocktail Table..104.45
_____ C115104 Studio Black End Table........104.45
125.30135.75_________ 125.30135.75_________ 125.30135.75_________ 125.30135.75_________
Pedestal Tables - SoHo Series
_____ N72066 Black-Top Mini 18”H x 18”W.......161.05
_____ N72069 Black-Top Cafe 30”H x 24”W......201.00
_____ N72070 Black-Top Bistro 42”H x 24”W....201.00
_____ N72067 Black-Cafe Table 30”H x 36”W...201.00
_____ N72068 Black-Bistro Table 42”H x 36”W.. 201.00
193.25209.35_________ 241.20261.30_________ 241.20261.30_________ 241.20261.30_________ 241.20261.30_________
Pedestal Tables - Chelsea Series - Butcher Block Top
_____ N72063 Cafe Table 30”H x 30”W ............201.00 241.20261.30_________ _____ N72064 Cafe Table 30”H x 36”W.............201.00 241.20261.30_________ _____ N720163 Bistro Table 42’H x 30”W ...........201.00 241.20261.30_________ _____ N720164 Bistro Table 42”H x 36”W..............201.00 241.20261.30_________
JCC15/16 (428330)
Remember to select a color for items with checkboxes.
A color will be selected for you if not indicated.
Page 1 of 2
FREEMAN furnishing essentials
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
freemannewyorkes@freemanco.com
Take advantage of the Online price
by ordering at www.freemanco.com/store
before JANUARY 19, 2016.
ONLINE PRICE
Discount price
DEADLINE DATE
JANUARY 19, 2016
Booth #: Contact Name:
PHONE #:
E-MAIL ADDRESS:
For Assistance, please call 201-299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
FURNISHINGS
Qty Part #
Description
Online DiscountStandard
Price Price PriceTotal
DISPLAY FURNITURE (continued)
Draped Tables - Tables are 24” wide
Black
Gold
Blue
Gray
Brown
Plum
Dark Green
Red
Flax
White
_____ C130430Draped Table 4’L x 30”H......... 135.05 162.05175.55_________ _____ C130630Draped Table 6’L x 30”H......... 166.75 200.10216.75_________ _____ C130830Draped Table 8”L x 30”H........ 191.05 229.25248.35_________
_____ C12404630 4th Side Drape 6’x30”H ....... 51.00 61.2066.30_________
_____ C12404830 4th Side Drape 8’x30”H ....... 51.00 61.2066.30_________ _____ C130442Draped Counter 4’L x 42”H..... 238.95 286.70310.60_________ _____ C130642Draped Counter 6’L x 42”H..... 254.90 305.85331.35_________ _____ C130842 Draped Counter 8’L x 42”H..... 296.70 356.00385.70_________ _____ C12404642 4th Side Drape 6’x42”H........ 62.65 75.1581.45_________ _____ C12404842 4th Side Drape 8’x42”H........ 62.65 75.1581.45_________
_
Undraped Tables - Tables are 24” wide
_____ C131430Undraped Table 4’ x 30”H......... 62.65 75.1581.45_________
_____ C131630 Undraped Table 6’L x 30”H....... 76.70 92.0099.70_________ _____ C131830Undraped Table 8’L x30”H........ 90.95 109.10118.20_________ _____ C131442Undraped Counter 4’L x 42”H... 90.95 109.10118.20_________ _____ C131642Undraped Counter 6’L x 42”H.104.45 125.30135.75_________ _____ C131842 Undraped Counter 8’L x 42”H.120.05 144.05156.05_________
Table Top Corrugated Risers - Tables are 8” wide
_____ C1504100 Black 4’L x 7”H
Corrugated Riser.......... 29.25
_____ C1504101 White 4’L x 7”H
Corrugated Riser.......... 29.25
_____ C1506100 Black 6’L x 7”H
Corrugated Riser.......... 34.25
_____ C1506101 White 6’L x 7”H
Corrugated Riser.......... 34.25
_____ C1508100 Black 8’L x 7”H
Corrugated Riser.......... 39.50
_____ C1508101 White 8’L x 7”H
Corrugated Riser.......... 39.50
35.1038.05_________ Qty Part #
Description
Online DiscountStandard
Price Price PriceTotal
DISPLAY FURNITURE (continued)
Undraped Tables - Tables are 24” wide
_____ C1504200 Black 4’L x 14”H
Corrugated Riser.......... 44.75
_____ C1504201 White 4’L x 14”H
Corrugated Riser.......... 44.75
_____ C1506200 Black 6’L x 14”H
Corrugated Riser.................. 54.75
_____ C1506201 White 6’L x 14”H
Corrugated Riser.......... 54.75
_____ C1508200 Black 8’L x 14”H
Corrugated Riser.......... 64.75
_____ C1508201 White 8’L x 14”H
Corrugated Riser.......... 64.75
53.7058.20________
53.7058.20________
65.7071.20________
65.7071.20________
77.7084.20________
77.7084.20________
ACCESSORIES
_____ C220121 Chrome Stanchion w/belt......... 63.55
_____ C220118 Chrome Sign Holder............... 104.05
_____ C750135 Round Literature Rack........... 264.05
_____ C750136 Flat Literature Rack................ 213.85
_____ C220109 Chrome Coat Tree.................... 63.55
_____ C220134 Chrome Easel........................... 43.60
_____ C220110 Chrome Bag Rack.................. 146.55
_____ C220106Corrugated Wastebasket.......... 24.40
_____ N75057 Small Refrigerator.................. 609.20
_____ N75052 Black Table Lamp................... 164.90
_____ N74082 File Cabinet/2 Drawer............. 208.75
_____ N74081 File Cabinet/4Drawer.............. 270.70
_______ 10201484 Bulletin Board....................................355.55
76.2582.60_________ 124.85135.25_________
316.85343.25_________ 256.60278.00_________ 76.2582.60_________ 52.3056.65_________ 175.85190.50_________ 29.2531.70_________ 731.00791.95_________ 197.85214.35_________ 250.50271.35_________
324.80351.90_________ 426.65462.20_________
35.1038.05_________ 41.1044.55_________ 41.1044.55_________ 47.4051.35_________ 47.4051.35_________
Special Drape
Black
Gold
Blue
Gray
Brown
Plum
Dark Green
Red
_____ 12103 Special Drape 3’H (per ft.).......... 19.55
_____ 12108 Special Drape 8’H (per ft.).......... 26.25
_
Flax
White
23.4525.40_________
31.5034.10_________
TOTAL COST
Sub-Total______ + Tax (8.875%)_________ = TOTAL_____________
Remember to select a color for items with checkboxes.
A color will be selected for you if not indicated.
JCC15/16 (428330)
Page 2 of 2
FREEMAN furnishing essentials
COMPANY NAME:
Take advantage of the Online price
by ordering online at www.freemanco.com/store
before JANUARY 19, 2016.
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
Name of Show:
page 11 of
of 20
18
SELECT
seating
furnishings
Sit back and relax – your search for comfortable seating is over. Choose from a sleek selection
of sofas, loveseats and chairs that are sure to take your exhibit design to the next level.
n a ple s
chair
loveseat
sofa
Black Leather
36”L 30”D 28”H – 810119
Powered option – 810120
Black Leather
62”L 30”D 28”H – 830120
Powered option – 830122
Black Leather
87”L 30”D 28”H – 830119
Powered option – 830121
h e a throw
possible configurations:
armless chair
corner chair
sofa
Black Leather
24”L 24”D 28”H – 810116
Black Leather
24”L 24”D 28”H – 810117
Black Leather
48”L 24”D 28”H – 830116
See pages 15 and 16 for all Powered options.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 2 of 18
south be a c h
possible configurations (featuring the half round ottomans from page 5):
sofa
ottoman
Platinum Suede
69”L 29”D 33”H – 8301
Platinum Suede
25”L 31”D 18”H – 8151
ke y we st
loveseat
sofa
tub chair
Black Fabric
57”L 35”D 33”H – 8307
Black Fabric
85”L 35”D 33”H – 8306
Black Fabric
31”L 31”D 31”H – 8103
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 3 of 18
se at i ng
allegr o
chair
Blue Fabric
36”L 34.5”D 30”H – 81019
sofa
Blue Fabric
73”L 34.5”D 29.5”H – 83015
t angier s
chair
Beige Fabric
34”L 37”D 36”H – 810118
sofa
Beige Fabric
78”L 37”D 36”H – 830118
r om a
chair
White Vinyl
37”L 31”D 33”H – 81020
Powered option – 81021
sofa
White Vinyl
78”L 31”D 33”H – 83016
Powered option – 83017
See pages 15 and 16 for all Powered options.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 4 of 18
casual seating
Look no further for a great variety of informal, modern seating options. Here you will find chairs, sofas,
stools, ottomans – even sophisticated bar sets – that turn exhibits into destinations.
o t t om ans
endless square
Black Leather – 815123
White Leather – 815122
34”L 34”D 15”H
half round ottoman
White Leather – 81514
Black Leather – 81513
72”L 36”D 17”H
ottoman bench
Black Leather – 815121
White Leather – 815120
60”L 20”D 18”H
leather cube
Black Leather – 81512
White Leather – 81511
17”L 17”D 18”H
edge LED cube
High Density Plastic
20”L 20”D 20”H – 81526
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 5 of 18
ott om ans
vibe cube
Blue Vinyl – 81518
Pink Vinyl – 81520
Red Vinyl – 81519
Yellow Vinyl – 81517
Orange Vinyl – 81525
18”L 18”D 18”H
occ as i ona l c h a i r s
madrid chair
madrid chair
Black Leather/Chrome
30”L 30”D 31”H – 8102
White Leather/Chrome
30”L 30”D 31”H – 810816
meeting chair (espresso)
meeting chair (taupe)
Bonded Leather/Wood Legs
25.5”L 23.5”D 34”H – 810835
Microfiber/Wood Legs
25.5”L 23.5”D 34”H – 810836
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 6 of 18
o c c as i onal c h a i r s
t-vac chair
swanson chair
Translucent/Chrome Legs
25”L 23”D 30”H – 8101
White Vinyl
28”L 25”D 18”H – 810875
ICE side chair
fusion chair (white/black)
Transparent/Chrome Legs
17.25”L 20”D 32”H – 810814
White/Black High Density Plastic
19”L 21”D 32”H – 810838
christopher chair
White Vinyl/Chrome
17”L 19”D 35”H – 810846
rustique chair with arms
Gunmetal
20”L 18”D 31”H – 810841
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 7 of 18
o c c as i ona l c h a i r s
razor armless chair
new york chair
White High Density Plastic
15.38”L 15.5”D 30.5”H – 810837
Onyx/Maple Wood/Chrome
23”L 32”D 33”H – 81090
panton chair
madden chair
White Plastic
20”L 24”D 33”H – 81017
Light Gray Vinyl
27”L 32”D 33”H – 810843
wendy chair
berlin stack chair
Clear Acrylic
15”L 19.7”D 35.8”H – 810847
White & Red Plastic/Chrome – 810811
White & Black Plastic/Chrome – 810810
18”L 22”D 32”H
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 8 of 18
confer enc e c h a i r s
luxor executive chair
labrea chair
Black Leather
27”L 28”D 47”H
Adjustable – 810807
Charcoal Gray Fabric
35”L 27”D 40”H – 810874
pro executive chair
perth highback chair
White Vinyl
27.5”L 27.5”D 45.7”H – 810844
Black Leather/Chrome
23”L 21”D 43”H
Adjustable – 810813
altura conference/
guest chair
Black Fabric/Black Steel
25”L 20”D 34”H – 81063
flex chair
altura junior executive chair
Black Plastic/Chrome
24”L 22”D 31”H – 81018
Black Fabric
25”L 25”D 37”H
Adjustable – 81073
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 9 of 18
b ar s & bar s t o o l s
martini bar
Gray metal rounded bar with frosted
glass top and chrome legs
67”L 50”D 47”H – Radius 76.5” – 8501
possible configurations:
lift hydraulic barstool
Gray Vinyl/Chrome – 810872
Red Vinyl/Chrome – 810873
Black Vinyl/Chrome – 810871
White Vinyl/Chrome – 810870
15” Round 23-33.5”H Adjustable
Tables in coordinating colors are available upon request.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 10 of 18
b ar s & bar s t o o l s
rustique barstool
ICE barstool
Gunmetal
13”L 13”D 30”H – 810839
Transparent/Chrome Legs
16.75”L 16”D 37.75”H – 810815
oslo barstool
zoey barstool
Blue Plastic/Chrome – 810200
White Plastic/Chrome – 810201
17”L 20”D 30”H
White Vinyl/Chrome – 810840
Black Vinyl/Chrome – 810834
15”L 17”D 31-35”H
banana barstool
gin barstool
White Vinyl/Chrome – 810103
Black Vinyl/Chrome – 810104
21”L 22”D 30”H
Maple Wood/Chrome
16”L 16”D 29”H – 810505
Tables in coordinating colors are available upon request.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 11 of 18
b ar s & bar s t o o l s
jetson barstool
shark swivel barstool
Black Vinyl/Black Steel
18”L 19”D 29”H – 810706
White Plastic/Chrome
22”L 19”D 34-44”H
Adjustable – 810202
Tables in coordinating colors are available upon request.
tables
Bring professionalism to the table with our sleek variety of surfaces and tabletops.
Choose from modern glass tops and more.
o ccas i onal e n d & c o c k t a i l ta b le s
candy table
aura round table
White Plastic/Black Laminated Top
18”L 18”D 18”H – 82056
White Metal
15” Round 22”H – 820844
edge LED lighted table
White Plastic/Clear Acrylic Top
20”L 20”D 20”H – 82057
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 12 of 18
occ as i onal e n d & c o c k t a i l t ab le s
s ilver ado
end table
Tempered Glass/Painted Steel
24” Round 22”H – 82015
table
Tempered Glass/Painted Steel
36” Round 17”H – 82014
ins pir at io n
end table
Tempered Glass/Painted Steel
24”L 28”D 22”H – 82023
table
Tempered Glass/Painted Steel
42”L 28”D 18”H – 82022
geo
end table
Glass/Black Steel – 82025
Glass/Chrome – 82035
26”L 26”D 20”H
table
Glass/Black Steel – 82024
Glass/Chrome – 82034
50”L 22”D 16”H
s ydney
end table
Black Laminate/Brushed Steel – 82054
White Laminate/Brushed Steel – 82055
27”L 23”D 22”H
table
Black Laminate/Brushed Steel – 82052
White Laminate/Brushed Steel – 82053
48”L 24”D 18”H
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 13 of 18
confer enc e t a b l e s
nova white oval table
geo conference table
White Laminate/Chrome
71”L 35.5”D 29”H – 82060
Glass/Black Steel – 82041
Glass/Chrome – 82051
60”L 36”D 29”H
communal table (maple with grommets)
manhattan table
Laminate/Metal
72”L 26”D 30”H – 82058
72”L 26”D 42”H – 82059
Glass/Black Steel
42” Round 29”H – 82033
communal table (maple)
communal table (white)
Laminate/Metal
72”L 26”D 30”H – 82067
72”L 26”D 42”H – 82068
Laminate/Metal
72”L 26”D 30”H – 82063
72”L 26”D 42”H – 82066
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 14 of 18
c onfer en c e t a b l e s
42” round white conference
table
White Laminate
42” Round – 820708
c om put e r d e s k / t a b l e
work desk
merlin table
White Laminate
48”L 24”D 30”H – 820706
Gray Laminate
46”L 29”D 30”H – 820707
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 15 of 18
powered
All powered options will have an adapter included with rental.
Additional adapters can be ordered separately.
po w er ed se a t i n g
naples chair, powered*
naples loveseat, powered*
Black Vinyl
36”L 30”D 28”H – 810120
Black Vinyl
62”L 30”D 28”H – 830122
power panel detail
power panel detail
naples sofa, powered*
Black Vinyl
87”L 30”D 28”H – 830121
power panel detail
roma chair, powered*
roma sofa, powered*
White Vinyl
37”L 31”D 33”H – 81021
White Vinyl
78”L 31”D 33”H – 83017
power panel detail
power panel detail
*Electrical power must be ordered separately.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 16 of 18
p ow er ed ta b l e s
G30 cocktail table, powered*
G30 café table, powered*
G30 bar table, powered*
White Top
72”L 26”D 18”H – 82070
White Top
72”L 26”D 30”H – 82071
White Top
72”L 26”D 42”H – 82072
p ow er ed p r o d u c t p e d e s t a ls
powered locking pedestal, 36”
Black – 85060
White – 85061
24”L 24”D 36”H
powered locking pedestal, 42”
Black – 85062
White – 85063
24”L 24”D 42”H
power panel detail
a dapt er s
4–way charging adapter*
Black – 850800
White – 850801
36”L
All powered options will have
one adapter included per power
panel. Additional adapters can be
ordered with the rental.
*Electrical power must be ordered separately.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 17 of 18
produc t dis p l a y
etagere
Black – 850604
Pewter – 850605
30”L 16”D 70”H
locking door
pedestal
Black Laminate
24”L 24”D 42”H – 85078
Powered Option – 85062
lig ht i ng
mason table lamp*
mason floor lamp*
White/Brushed Silver
16” Round 26”H – 850707
White/Brushed Silver
18” Round 55”H – 850708
r efr i ger at o r s
refrigerator*
White
14.0 cubic feet
20”L 30”D 65”H – 8503001
*Electrical power must be ordered separately.
See pages 15 and 16 for all Powered options.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 18 of 18
t abl et s t an d
mobile
tablet stand
White – 850714
Black – 850715
14”L 13”D 44.5”H
The Mobile Tablet Stand will adjust
to fit any tablet with dimensions
of at least 6.75”x 9.375” but not
larger than 8.5”x12.5”, including
Apple iPad, Samsung Galaxy Tab
and Lenovo IdeaPad.
tabl et s t an d a c c e s s o r i e s
brochure holder*
wireless printer holder*
charging shelf*
Black – 850711
8.625”L 1.1”D 11.325”H
Black – 850712
3.3”L 1.9”D 5.28”H
Black – 850713
14.85”L 7.17”D 1”H
*To be ordered with the tablet stand.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
FreemanNewYorkES@freemanco.com
JANUARY 19, 2016
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
X
E-MAIL ADDRESS :
For Assistance, please call (201) 299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
Qty
Part #
Description
Online Price
Discount Price
Standard Price
Total
SEATING
810119 Chair............................................................................
759.50
911.40
987.35
830120 Loveseat.....................................................................
1,679.80
2,015.75
2,183.75
830119 Sofa...........................................................................
2,455.35
2,946.40
3,191.95
810116 Armless Chair............................................................
586.95
704.35
763.05
810117 Corner Chair..............................................................
376.10
451.30
488.95
830116 Sofa...........................................................................
1,032.50
1,239.00
1,342.25
FREEMAN
Naples Group - Black Leather
Heathrow Group -Black Leather
South Beach Group - Platinum Suede
8301
Sofa............................................................................
890.65
1,068.80
1,157.85
8151
Ottoman......................................................................
388.45
466.15
505.00
Loveseat.....................................................................
723.20
867.85
940.15
8306
Sofa............................................................................
802.60
963.10
1,043.40
8103
Tub Chair...................................................................
557.90
669.50
725.25
Take advantage of the Online price
by ordering at www.freemanco.com/store
before JANUARY 19, 2016
Key West Group - Black Fabric
8307
Allegro Group - Blue Fabric
81019
Chair...........................................................................
532.50
639.00
692.25
83015
Sofa............................................................................
845.05
1,014.05
1,098.55
Tangiers Group - Beige Fabric
810118 Chair...........................................................................
674.65
809.60
877.05
830118 Sofa............................................................................
947.25
1,136.70
1,231.45
Roma Group - White Vinyl
81020
Chair...........................................................................
590.40
708.50
767.50
83016
Sofa............................................................................
908.70
1,090.45
1,181.30
CASUAL SEATING
Ottomans
815123 Endless Square - Black Leather..............................
478.80
574.55
622.45
815122 Endless Square - White Leather.................................
478.80
574.55
622.45
815121 Bench - Black Leather...............................................
596.40
715.70
775.30
815120 Bench - White Leather...............................................
596.40
715.70
775.30
81513
Half Round - Black Leather........................................
557.90
669.50
725.25
81514
Half Round - White Leather.......................................
557.90
669.50
725.25
81518
Vibe - Blue Vinyl........................................................
154.55
185.45
200.90
81520
Vibe - Pink Vinyl.........................................................
154.55
185.45
200.90
81519
Vibe - Red Vinyl.........................................................
154.55
185.45
200.90
81517
Vibe - Yellow Vinyl.....................................................
154.55
185.45
200.90
81525
Vibe - OrangeVinyl.....................................................
154.55
185.45
200.90
81511
Leather Cube - White Leather...................................
154.55
185.45
200.90
81512
Leather Cube - Black Leather....................................
154.55
185.45
200.90
81526
Edge LED Cube - High Density Plastic......................
226.00
271.20
293.80
Cubes
07/15 (428330)
select furnishings
ONLINE PRICE
DISCOUNT PRICE
DEADLINE DATE
Page 1 of 4
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
X
E-MAIL ADDRESS :
For Assistance, please call (201) 299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
Qty
Part #
Description
Online Price
Discount Price
Standard Price
Total
CASUAL SEATING
8102
Madrid Chair - Black Leather.....................................
1,113.75
1,336.50
1,447.90
810816 Madrid Chair - White Leather.....................................
1,113.75
1,336.50
1,447.90
810835 Meeting Chair (Espresso)..........................................
239.80
287.75
311.75
810836 Meeting Chair (Taupe)...............................................
314.20
377.05
408.45
8101
T-vac Chair - Translucent/Chrome ...........................
435.55
522.65
566.20
810875 Swanson Chair - White Vinyl.....................................
667.35
800.80
867.55
810814 ICE Side Chair - Transparent/Chrome.......................
304.60
365.50
396.00
810838 Fusion Chair Black/White...........................................
165.35
198.40
214.95
810846 Christopher Chair - White Vinyl/Chrome....................
196.85
236.20
255.90
810841 Rustique Chair with Arms..........................................
196.85
236.20
255.90
810837 Razor Armless Chair..................................................
77.30
92.75
100.50
81090
New York Chair - Onyx/Maple Wood/Chrome............
261.10
313.30
339.45
81017
Panton Chair - White Plastic......................................
268.25
321.90
348.75
810843 Madden Chair - Light Gray Vinyl................................
551.25
661.50
716.65
810847 Wendy Chair - Clear Acrylic.......................................
157.50
189.00
204.75
810811 Berlin Stack Chair - White & Red Plastic/Chrome.....
157.25
188.70
204.45
810810 Berlin Stack Chair - White & Black Plastic/Chrome...
157.25
188.70
204.45
810807 Luxor Executive Chair - Black Leather......................
590.05
708.05
767.05
810874 Labrea Chair - Charcoal Gray Fabric.........................
435.55
522.65
566.20
81018
Flex Chair - Black Plastic/Chrome.............................
218.90
262.70
284.55
81063
Altura Conference/Guest Chair - Black Fabric/Black
Steel............................................................................
388.50
466.20
505.05
810813 Perth Highback Chair - Black Leather/Chrome..........
635.60
762.70
826.30
81073
Altura Junior Executive Chair - Black Fabric.............
491.55
589.85
639.00
810844 Pro Executive Chair - White Vinyl..............................
448.85
538.60
583.50
1,931.40
2,317.70
2,510.80
810872 Lift Hydraulic Barstool - Gray VinylChrome...........
270.80
324.95
352.05
810873 Lift Hydraulic Barstool - Red Vinyl/Chrome...........
270.80
324.95
352.05
810871 Lift Hydraulic Barstool - Black Vinyl/Chrome.........
270.80
324.95
352.05
810870 Lift Hydraulic Barstool - White Vinyl/Chrome.........
270.80
324.95
352.05
810202 Shark Swivel Barstool - White Plastic/Chrome..........
358.85
430.60
466.50
810103 Banana Barstool - White Vinyl/Chrome.....................
266.05
319.25
345.85
810104 Banana Barstool - Black Vinyl/Chrome......................
266.05
319.25
345.85
810839 Rustique Barstool - Gunmetal....................................
196.85
236.20
255.90
810815 ICE Barstool - Transparent/Chrome..........................
324.40
389.30
421.70
810505 Gin Barstool - Maple Wood/Chrome..........................
233.85
280.60
304.00
810706 Jetson Barstool - Black Vinyl/Black Steel..................
366.90
440.30
476.95
810200 Oslo Barstool - Blue Plastic/Chrome.........................
334.70
401.65
435.10
810201 Oslo Barstool - White Plastic/Chrome.......................
334.70
401.65
435.10
810840 Zoey Barstool - White Vinyl/Chrome..........................
341.75
410.10
444.30
810834 Zoey Barstool - Black Vinyl/Chrome...........................
341.75
410.10
444.30
FREEMAN
Occasional Chairs
Take advantage of the Online price
by ordering at www.freemanco.com/store
before JANUARY 19, 2016
Conference Chairs
Bars & Bar Stools
8501
07/15 (428330)
Martini Bar - Gray metal rounded bar with frosted
glass top and chrome legs..........................................
select furnishings
NAME OF SHOW:
Page 2 of 4
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
X
E-MAIL ADDRESS :
For Assistance, please call (201) 299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
Qty
Part #
Description
Online Price
Discount Price
Standard Price
Total
TABLES
820844 Aura Round Table - White Metal...............................
209.70
251.65
272.60
82056
Candy Table - White Plastic/Black Laminated...........
195.70
234.85
254.40
82057
Edge LED Lighted Table-White Plastic/Clear Acrylic
226.00
271.20
293.80
82015
Silverado End Table - Tempered Glass/Painted
Steel...........................................................................
298.80
358.55
388.45
82014
Silverado Table - Tempered Glass/Painted Steel......
398.80
478.55
518.45
82025
Geo End Table - Glass/Black Steel...........................
309.50
371.40
402.35
82035
Geo End Table - Glass/Chrome................................
328.60
394.30
427.20
82024
Geo Table - Glass/Black Steel...................................
285.75
342.90
371.50
82034
Geo Table - Glass/Chrome .......................................
328.60
394.30
427.20
82023
Inspiration End Table - Tempered Glass/Painted
Steel...........................................................................
412.05
494.45
535.65
82022
Inspiration Table - Tempered Glass/Painted Steel....
435.55
522.65
566.20
82054
Sydney End Table - Black Laminate/Brushed Steel..
344.20
413.05
447.45
82055
Sydney End Table - White Laminate/Brushed Steel..
344.20
413.05
447.45
82052
Sydney Table - Black Laminate/Brushed Steel.........
413.75
496.50
537.90
82053
Sydney Table - White Laminate/Brushed Steel.........
413.75
496.50
537.90
82060
Nova White Oval Table - White Laminate/Chrome....
607.70
729.25
790.00
82033
Manhattan Table - Glass/Black Steel........................
396.80
476.15
515.85
82041
Geo Conference Table - Glass/Black Steel...............
560.70
672.85
728.90
82051
Geo Conference Table - Glass/Chrome....................
560.70
672.85
728.90
82058
Communal Table 30"H (Maple with Grommets).........
565.05
678.05
734.55
82059
Communal Table 42"H (Maple with Grommets).........
791.05
949.25
1,028.35
82067
Communal Table 30"H Maple....................................
565.05
678.05
734.55
82068
Communal Table 42"H Maple....................................
791.05
949.25
1,028.35
82063
Communal Table 30"H White...................................
565.05
678.05
734.55
82066
Communal Table 42"H White...................................
791.05
949.25
1,028.35
820708 42" Round White Conference Table-White Laminate
630.00
756.00
819.00
820706 Work Desk - White Powder Coat...............................
615.00
738.00
799.50
820707 Merlin Table - Gray Laminate....................................
615.00
738.00
799.50
FREEMAN
Occasional End & Cocktail Tables
Take advantage of the Online price
by ordering at www.freemanco.com/store
before JANUARY 19, 2016
Conference Tables
Computer Desk/Tables
07/15 (428330)
select furnishings
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
NAME OF SHOW:
Page 3 of 4
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
X
E-MAIL ADDRESS :
For Assistance, please call (201) 299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
Qty
Part #
Description
Online Price
Discount Price
Standard Price
Total
POWERED
Powered Seating
810120 Naples Chair, Powered - Black Vinyl.........................
948.05
1,137.65
1,232.45
830122 Naples Loveseat, Powered - Black Vinyl...................
2,000.30
2,400.35
2,600.40
830121 Naples Sofa, Powered - Black Vinyl..........................
3,674.00
2,826.15
3,391.40
81021
Roma Chair, Powered - White Vinyl..........................
744.90
893.90
968.35
83017
Roma Sofa, Powered - White Vinyl...........................
1,151.40
1,381.70
1,496.80
82070
G30 Cocktail Table 18" H, Powered - White Top.......
489.65
587.60
636.55
82071
G30 Cafe Table 30" H, Powered - White Top............
678.75
814.50
882.40
82072
G30 Cafe Table 42" H, Powered - White Top............
886.70
1,064.05
1,152.70
FREEMAN
Powered Tables
Powered Products Display
85060
Powered Locking Pedestal 36" H, Black....................
543.00
651.60
705.90
85061
Powered Locking Pedestal 36" H, White....................
543.00
651.60
705.90
85062
Powered Locking Pedestal 42" H, Black....................
648.85
778.60
843.50
85063
Powered Locking Pedestal 42" H, White....................
648.85
778.60
843.50
850800 Charging Adapters Four - Black................................
45.00
54.00
58.50
850801 Charging Adapters Four - White................................
45.00
54.00
58.50
select furnishings
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
NAME OF SHOW:
Adapters
Take advantage of the Online price
by ordering at www.freemanco.com/store
before JANUARY 19, 2016
PRODUCT DISPLAYS, TABLET STANDS & MORE
Product Display
850604 Etagere - Black..........................................................
442.10
530.50
574.75
850605 Etagere - Pewter........................................................
442.10
530.50
574.75
85078
656.65
788.00
853.65
1,110.00
1,332.00
1,443.00
Locking Door Pedestal - Black Laminate...................
Refrigerator
8503001 Refrigerator - White...................................................
Lighting
850707
Mason Table Lamp - White/Brushed Silver...............
167.80
201.35
218.15
850708
Mason Floor Lamp - White/Brushed Silver................
248.90
298.70
323.55
850714
Mobile Tablet Stand - White.......................................
480.35
576.40
624.45
850715
Mobile Tablet Stand - Black........................................
480.35
576.40
624.45
Tablet Stand
Tablet Stand Accessories
850711
Brochure Holder - Black..............................................
47.25
56.70
61.45
850712
Wireless Printer Holder - Black...................................
47.25
56.70
61.45
850713
Charging Shelf - Black................................................
47.25
56.70
61.45
TOTAL COST
+
07/15 (428330)
Sub-Total
=
8.875 % Tax
Total Cost
Page 4 of 4
carpet
When it comes to making your exhibit stand out on the show floor, we have you covered. Freeman offers several color
options in both Classic and Prestige carpet designed to fit the requirements of your exhibit space.
• Freeman uses only colorfast carpet, making it a consistent, matching shade every time
• All Classic and Prestige carpets contain recycled content and are recyclable
• Our carpet padding consists of 95-100% recycled urethane foam and is also 100% recyclable according the
manufacturers specifications
prestige
C A R P E T
Freeman’s Prestige carpet combines plush comfort with durable soil and stain resistance, perfect for high-traffic areas.
Five popular colors are available in a luxurious 40-ounce weight and all nine designer colors are available in a 28-ounce weight.
Freeman’s Prestige carpet packages include new, 10-foot-wide carpet, delivery, Visqueen covering, installation, carpet tape,
carpet removal and all carpet material handling fees. Price includes environmentally friendly disposal of carpet after usage.
Foam carpet padding is available for a minimal fee. If you have a large order, please contact us to see if volume discounts
may apply.
custom options
Prestige carpets can also be customized to fit your exhibit needs with unique logos, patterns and borders. Call the phone number
on the Quick Facts for assistance.
black*
cardinal
charcoal*
cream
navy*
toast
wedgewood
white*
*Color(s) available in both 28 oz. and 40 oz.
Actual color(s) may vary slightly.
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, go to www.freemanco.com.
gray pearl*
classic
C A R P E T
custom cut
Freeman Classic carpet is available in a range of colors and includes delivery, Visqueen covering, installation, carpet tape,
carpet removal and all carpet material handling fees. Foam carpet padding is available for a minimal fee. If you have a large
order, please contact us to see if volume discounts may apply.
standard cut
Our Classic carpet comes in a variety of sizes: 9’ x 10’, 9’ x 20’, 9’ x 30’, 9’ x 40’ and larger. Prices include delivery,
installation, carpet tape, carpet removal and all carpet material handling fees. Foam carpet padding and Visqueen covering
are available for a minimal fee.
black
blue
gray
green
latte
midnight blue
plum
red
red pepper
tuxedo
Actual color(s) may vary slightly.
questions?
Call customer service at the number listed on the Quick Facts. For fast, easy ordering, visit us at www.freemanco.com.
01/14 - 53988 - online
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
FreemanNewYorkES@freemanco.com
NAME OF SHOW:
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
BOOTH SIZE:
X
CONTACT NAME:PHONE #:
E-MAIL ADDRESS:
For
Assistance, please call 201-299-7575 to speak with one of our experts.
• Orders received after the deadline or without payment will be charged the Standard Price and are subject to availability.
• Prestige and Custom Cut Classic Carpet are subject to a 100% Cancellation Charge.
• All Classic and Prestige carpets contain recycled content and are recyclable.
For fast, easy ordering, go to www.freemanco.com/store
PRESTIGE CARPET - includes plastic covering, delivery, material handling, installation and removal
• Guaranteed new, high quality carpet available in a variety of designer colors.
Black
CHOOSE YOUR CARPET COLOR - 40 oz.
Charcoal
Gray Pearl
40 oz. Rental - Price per sq. ft. (100 sq. ft. minimum)
Navy
White
Online
Discount Standard
Price
Price
Price
Booth Size: _______ x ______ = ________ sq.ft. @ $ 5.30
Booth Size: _______ x ______ = ________ sq.ft. @ $ 4.85
1 - 700 sq. ft.
Over 700 sq. ft.
$ 6.35
$ 5.80
Total
$ 6.85_____________
$ 6.30_____________
CHOOSE YOUR CARPET COLOR - 28 oz.
Black
Cardinal
Charcoal
Cream
Gray Pearl
Toast
Wedgewood
White
Discount Standard
Online
Total
Price
Price
Price
28 oz. Rental - Price per sq. ft. (100 sq. ft. minimum)
1 - 700 sq. ft.
Over 700 sq. ft.
Navy
Booth Size: _______ x ______ = ________ sq.ft. @ $ 4.50
Booth Size: _______ x ______ = ________ sq.ft. @ $ 3.95
$ 5.40
$ 4.70
FREEMAN carpet
ONLINE PRICE
Discount price
DEADLINE DATE
JANUARY 19, 2016
$ 5.85_____________
$ 5.10
_____________
FULL COVERAGE CLASSIC CARPET - includes plastic covering, delivery, material handling, installation and removal
• Our Custom Cut 16 oz. Classic Carpeting is available in custom cut sizes, and in a variety of standard colors.
Blue
Gray
CHOOSE YOUR CARPET COLOR:
Green
Latte
Midnight Blue
Plum
Online
Price
Red
Red Pepper
Discount Price
Standard
Price
__________ 10' x 10' Classic Carpet ............................................................. $ 325.00
$ 390.00
$ 420.00
________10' x 20' Classic Carpet............................................................. $ 650.00
$ 780.00
$ 840.00
________10' x 30' Classic Carpet............................................................. $ 975.00
$1,170.00$1,260.00
________10' x 40' Classic Carpet............................................................. $1,300.00
$1,560.00$1,680.00
_16 oz. Carpet Rental - Price per square foot (100 sq. ft. minimum) - Additional sizes please enter below.
Per sq. ft. Booth Size: _______ x ______ = ________ sq.ft. @
$
3.25
$
3.90
$
Tuxedo
_______________
_______________
_______________
_______________
4.20_____________
CLASSIC CARPET - includes delivery, material handling, installation and removal
• Our 16 oz. Classic Carpeting is available in a variety of standard colors in the following standard sizes.
Black
Gray
Tuxedo
CHOOSE YOUR CARPET COLOR:
Qty
Description
________9' x 10' Classic Carpet .............................................................. $
________9' x 20' Classic Carpet............................................................... $
________9' x 30' Classic Carpet............................................................... $
________9' x 40' Classic Carpet............................................................... $
Online
Discount Standard
Price
Price
Price
244.65
489.40
734.05
978.70
$ 293.35
$ 318.05
$ 587.25
$ 636.20
$ 880.85
$ 954.00
$1,174.40$1,272.30
Total
_______________
_______________
_______________
_______________
Please note for all 9’ orders there will be exposed concrete for the area not covered. Default locations are as follows:
•
Inline booth – gap would be located in the back of the booth
•
Peninsula/end-cap booth – gap would be located by the shared wall in the booth
•
Island/Walk-thru booth – carpet would be seamed in the center of the booth, gap will be located on the side aisles.
If you would like to have the gap in another location you will need to contact Freeman in advance. Showsite changes will be subject to labor charges.
CARPET PADDING AND PLASTIC COVERING - includes delivery, material handling, installation and removal
Online
Discount Standard
Qty
Description
Price
Price
Price
________9' x 10' Carpet Padding............................................................. $ 66.00
$ 76.50
$ 85.50
________9' x 20' Carpet Padding............................................................. $ 133.20
$ 153.00
$ 171.00
________9' x 30' Carpet Padding............................................................. $ 199.80
$ 229.50
$ 256.50
________9' x 40' Carpet Padding............................................................. $ 266.40
$ 306.00
$ 342.00
________Carpet Padding - 1/2" (90 - 700 sq ft)....................................... $
.74
$
.85
$
.95
________Carpet Padding - 1/2" (Over 700 sq ft)...................................... $
.58
$
.70
$
.75
________Plastic Covering (per sq. ft)....................................................... $
.39
$
.45
$
.50
Total
_______________
_______________
_______________
_______________
_______________
_______________
_______________
Our carpet padding consists of 95 - 100% recycled urethane foam and is also 100% recyclable according to the
manufacturer’s specifications. Our plastic floor covering contains up to 60% recycled content.
TOTAL COST
_____________ + ______________ = $ _____________
Sub-Total
8.875% Tax
Total Cost
(428330)
**All Utility lines must be installed before carpet installation. Utilities should be ordered in advance.**
Take advantage of the Online price
by ordering online at www.freemanco.com/store
by JANUARY 19, 2016.
Black
NAME OF SHOW:
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
CONTACT NAME:
PHONE #:
BOOTH SIZE:
X
E-MAIL ADDRESS:
For
Assistance, please call 201-299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.myfreemanonline.com
SHELF UNITS
109550 Maple 5 Shelf Single Unit
Advance Price
Standard Price
$221.70
$288.20
________ @ $221.70 = ______________
Quantity
Per Unit
109551 White 5 Shelf Single Unit
Advance Price
Standard Price
$257.65
$334.95
________ @ $257.65 = ______________
Total
Quantity
Per Unit
Total
Single unit shelves are 30" long x 11.5" deep - 5 shelf units have the shelf positioned 11.5" apart vertically (from the underside of one
shelf to the top of the next shelf down)
Pricing includes labor
Orders received after the deadline date will be charged standard pricing.
109552 Maple 5 Shelf Double Unit
Advance Price
Standard Price
$413.35
$537.35
________ @ $413.35 = ______________
Quantity
Per Unit
Total
109553 White 5 Shelf Double Unit
Advance Price
Standard Price
$437.35
$568.55
________ @ $437.35= ______________
Quantity
Per Unit
Total
Double unit shelves are 64" long x 11.5" deep - 5 shelf units have the shelf positioned 11.5" apart vertically (from the underside of one
shelf to the top of the next shelf down)
Pricing includes labor
Orders received after the deadline date will be charged standard pricing.
TOTAL COST
12/13 (428330)
Sub-Total_________ + Tax (8.875%)___________ = TOTAL____________
FREEMAN shelf units
Discount price
DEADLINE DATE
JANUARY 19, 2016
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 • Fax: (469) 621-5618
freemannewyorkes@freemanco.com
Discount price
DEADLINE DATE
JANUARY 19, 2016
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 • Fax: (469) 621-5618
freemannewyorkes@freemanco.com
NAME OF SHOW:
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
CONTACT NAME:
PHONE #:
BOOTH SIZE:
X
E-MAIL ADDRESS:
For
Assistance, please call 201-299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.myfreemanonline.com
SHELF UNITS
109540 Maple 4 Shelf Single Unit
Advance Price
Standard Price
$209.65
$272.55
________ @ $209.65 = ______________
Quantity
Per Unit
109541 White 4 Shelf Single Unit
Advance Price
Standard Price
$245.65
$319.35
________ @ $245.65 = ______________
Total
Quantity
Per Unit
Total
Single unit shelves are 30" long x 11.5" deep - 4 shelf units have the shelf positioned 15.5" apart vertically (from the underside of one
shelf to the top of the next shelf down)
Pricing includes labor
Orders received after the deadline date will be charged standard pricing.
109542 Maple 4 Shelf Double Unit
Advance Price
Standard Price
$389.35
$506.15
________ @ $389.35 = ______________
Quantity
Per Unit
Total
109543 White 4 Shelf Double Unit
Advance Price
Standard Price
$425.35
$552.95
________ @ $425.35 = ______________
Quantity
Per Unit
Total
Double unit shelves are 64" long x 11.5" deep - 4 shelf units have the shelf positioned 15.5" apart vertically (from the underside of one
shelf to the top of the next shelf down)
Pricing includes labor
Orders received after the deadline date will be charged standard pricing.
TOTAL COST
12/13 (428330)
Sub-Total_________ + Tax (8.875%)___________ = TOTAL____________
FREEMAN shelf units
page 1 of 3
R E N TA L
exhibits
Package 1
Package 1 upgraded with graphics and cabinet
Package 2
Package 2 upgraded with graphics and cabinet
Package 3
Package 3 upgraded with graphics and cabinet
12/12 - 53592 - online
page 2 of 3
Package 4
Package 4 upgraded with graphics and cabinet
Package 5
Package 5 upgraded with graphics and cabinet
Package 6
Package 6 upgraded with graphics and cabinet
* All exhibits include: installation & dismantle of exhibit, material handling of exhibit, classic carpet with nightly vacuuming,
2 arm lights (per 10’ unit), power (500 watts) for lights ONLY and labor to hang arm lights.
Questions? All packages can be customized or modified. To speak with an Exhibitor Sales specialist,
call the number listed on Quick Facts. For fast easy ordering, go to www.freemanco.com.
page 3 of 3
Color Options - Classic Carpet
Color Options - Fabric and Hardwall Panels
black
blue
gray
green
latte
midnight blue
plum
red
red pepper
tuxedo
black
Blackfabric
Fabric
Upgraded Color Options - Prestige Carpet
blue
Bluefabric
Fabric
gray
Grayfabric
Fabric
white
Whitehardwall
Hardwall
white
Whiteperfboard
Perfboard
Questions?
black*
cardinal
charcoal*
cream
navy*
toast
wedgewood
white*
gray pearl*
*Colors available in both 28 oz. and 40 oz.
All packages can be customized
or modified. To speak with an
Exhibitor Sales specialist, call the
number listed on Quick Facts. For
additional custom examples click
on the link below.
Upgrades available for under $500
Slatwall & Shelves
Black Metal
Graphics & Custom Logo
To view additional custom designs
Cabinets & Counters
Colored Panels
www.freemanco.com/customexhibits
12/12 - 53592 - online
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
FreemanNewYorkES@freemanco.com
NAME OF SHOW:
JANUARY 19, 2016
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
X
E-MAIL ADDRESS :
For Assistance, please call (201) 299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
All Exhibits Include: installation & dismantle of exhibit, material handling of exhibit, 9' x 10' or 9' x 20' classic carpet with nightly vacuuming,
2 arm lights (per 10’ unit), power (500 watts) for lights ONLY and labor to hang arm lights.
rental exhibits
DISCOUNT PRICE
DEADLINE DATE
FREEMAN
To place your order, please check the appropriate box and complete the remaining selections at the bottom of the form.
RENTAL EXHIBITS
Discount
Price
Package 1
10' x 10'
Package 2
10' x 10'
Package 3
10' x 10'
Package 4
10' x 10'
Package 5
10' x 10'
Package 6
10' x 10'
Standard
Price
Discount
Price
Standard
Price
6,060.00
10' x 20'
8,231.55
10,701.00
2,945.25
3,828.85
10' x 20'
5,459.05
7,096.75
4,181.80
5,436.35
10' x 20'
6,695.55
8,704.20
5,435.35
7,065.95
10' x 20'
10,498.25
13,647.75
3,287.90
4,274.25
10' x 20'
6,616.90
8,601.95
3,387.65
4,403.95
10' x 20'
5,687.45
7,393.70
4,661.55
CHOOSE YOUR PANEL
Black Fabric
Blue Fabric
White Perfboard
White Hardwall
Gray Fabric
CARPET
Our Classic Carpet and nightly vacuuming are included in the price of your Rental Exhibit. The following colors are available:
Check color choice
Black
Blue
Gray
Green
Latte
Midnight Blue
Plum
Red
Red Pepper
Tuxedo
You may want to add padding or upgrade your carpet to one of our 15 designer colors in our PRESTIGE carpet line. Now available in 28 oz.
and 40 oz. weight. Refer to our enclosed Carpet order form for color selections and pricing.
Our carpet padding consists of 95 - 100% recycled urethane foam and is also 100% recyclable according to the manufacturer's specifications.
Our plastic floor covering contains up to 60% recyclable content.
LIGHTING
Each Rental Exhibit includes 2 Arm Lights (per 10’ unit).
Note: Power and labor to hang the lights are included in our standard rental exhibit package price. Power consumption not to exceed 500
Watts.
Additional power must be ordered separately.
HEADER IDENTIFICATION SIGN
Indicate which color lettering you would like. We have a wide variety of standard colors available:
Black
Blue
Brown
Red
Teal
White
Burgundy
Dark Green
PMS Color
Font Type
*Unless font type is indicated, Helvetica will be used.
Indicate exactly how you want your company name to appear:
ENHANCE YOUR EXHIBIT
Enhance your exhibit and have an Exhibitor Sales Specialist contact you for pricing by checking any of the following boxes:
Slatwall & Shelves
Cabinets & Counters
Colored Panels
Creating a Custom Exhibit
The product offered has recyclable content or has eco-friendly
attributes and is 100% recyclable according to manufacturer's
specifications.
07/15 (428330)
Specialty Colored Metal
Graphics & Custom Logo
Recyclable Graphics
White Eco-Board
TOTAL COST
COST
TOTAL
=
+
Sub-Total
8.875 % Tax
Total Cost
Page 1 of 1
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
FreemanNewYorkES@freemanco.com
NAME OF SHOW:
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
BOOTH SIZE:
X
CONTACT NAME:PHONE #:
E-MAIL ADDRESS:
For
Assistance, please call 201-299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
LIGHTS (use only on rentals)
SHELVES (use only on rentals)
CABINETS
GONDOLAS
RADIUS COUNTER
(does not have doors)
LITERATURE POCKETS
Qty Part #
Description
DiscountStandard
Price
Price
Total
LIGHT FIXTURES
(electrical service & labor to install lights not included)
Qty Part #
Description
Discount Standard
Price
Price
Total
GONDOLAS
Gondolas
Blue Fabric
Gray Fabric
Perfboard
White PVC
___ 172512 Arm Light (200w)...................... 112.25145.90_______ ___ 172514 8’ Tracklight (3 lights)...............341.60444.05_______ ___ 174541 Single Sided 1M x 4’High......... 479.95623.90_______ ___ 17252 Additional Track Light .............. 113.35147.35_______
___ 174581 Single Sided 1M x 6’High......... 639.65831.55_______
CABINETS & LOCKS
SHELVES
Cabinets
Black Fabric
___
___
___
___
___
17305
17306
17308
17309
17310
Blue Fabric
Gray Fabric
White PVC
1m x ½m x 36” High..................565.30734.85_______
1m x ½m x 42” High..................565.30734.85_______
LITERATURE POCKETS
2m x ½m x 36” High..................682.30886.95_______
2m x ½m x 42” High..................682.30886.95_______ ___ 174015 For 8½ x 11 Literature................ 32.0041.60_______
1m Radius x ½m x 36” High.......959.001,246.70_______
(Radius Cabinets do not have doors)
___ 17301 Cabinet Lock............................31.6541.15
___ Don’t see what you need?
Please call an Exhibitor Sales Specialist at 201-299-7400.
JCC15/16
(428330)
___ 17201 1M Straight (37” x 12”)............... 97.00126.10_______ ___ 172061m Angled (37” x 12”).................. 97.00126.10_______
TOTAL COST
Sub-Total_______+ Tax (8.875%)_________= TOTAL_____________
*Remember to make a selection for items
with checkboxes. Otherwise, a selection
will be made for you.
FREEMAN exhibit accessories
DISCOUNT PRICE
DEADLINE DATE
JANUARY 19, 2016
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
FreemanNewYorkES@freemanco.com
NAME OF SHOW:
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
CONTACT NAME:
PHONE #:
BOOTH SIZE:
X
E-MAIL ADDRESS:
For
Assistance, please call 201-299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
FLOOR UNIT
Rental Units Include:
Classic Carpet 9' X 10' (Select color below)
Installation & Dismantle of Exhibit
Material Handling of Exhibit
Nightly Vacuuming
1-Podium - 8'H x 10'W unit only
2-200 Watt Halogen Lights (Electrical service & labor not included)
RENTAL Size Price
8' H x 8' W
$1,639.30
8' H x 10' W $1,963.75
QTY.
TOTAL
_____ _____ PURCHASE*
Price
Size
8' H x 8' W Call for Quote_____ 8' H x 10' W Call for Quote_____ ________
________
Purchase Units Include:
2-Cases
One Time Installation & Dismantle
1-Podium - 8'H x 10'W unit only
Header Identification Sign - (white with black text) Indicate copy below:
Black
Fabric Panel Colors for All Units:
________
________
Gray
Additional Fabric Panel Colors for Purchase Units Only:
Blaze Red
Blueberry
Emerald
Silver
*Other Colors Also Available for Purchase Units*
9'x10' Classic Carpet:
*Shipping Not Included
Latte
Midnight Blue
Black
Plum
Blue
Red
Gray
Green
Red Pepper
Tuxedo
All Classic carpets contain recycled content and are recyclable.
CUSTOM GRAPHIC / PHOTO PANELS
Our custom graphic panels can dramatically enhance your exhibit's appearance.
Please check the box to have an Exhibitor Sales Specialist contact you to assist in creating a unique exhibit.
OPTIONAL ACCESSORIES
Lights, shelves and other accessories area available with you booth purchase. Please call for a quote.
QUICK TIPS
*
*
If shipping literature or products, material handling rates will apply.
Order in advance to save time, money and ensure availability.
Orders received after the deadline date or without payment will cost an additional 40% over prices indicated.
PURCHASE UNITS TOTAL COST
Sub-Total_______ + Tax (8.875%)___________ = TOTAL__________
JCC15/16 (428330)
RENTAL UNITS TOTAL COST
Sub-Total_______ + Tax (8.875%)___________ = TOTAL__________
FREEMAN totalflex
Discount price
DEADLINE DATE
JAnuArY 19, 2016
Fabric Solutions by Freeman can dramatically increase brand visibility and impact on the show
floor. With a total range of solutions, Freeman helps create a versatile, richly designed
showcase for displaying images, logos and sponsorships. And because we utilize easy-toinstall lightweight fabric and truss systems, material handling and labor costs are greatly
reduced.
Freeman offers:
• Hanging signs and structures in a range of shapes and sizes for brand identity
and high visibility
• Custom-designed structures, including lighted ceilings, divider screens and
floor-standing units
• Specialty structures such as theaters, conference rooms, offices, banners,
perimeter walls, stage backdrops, demo areas and much more
COMPREHENSIVE CAPABILITIES
Freeman can digitally print high-resolution, photo-quality images on nylon, stretch fabrics,
carpeting and a variety of other materials. No matter what size, shape or color, Freeman can
print it. We can further customize exhibits with:
• Aluminum framing to transform large digital graphics into backwalls
and other free-standing structures
• Integrated lighting for enhanced effects
• A wide variety of opaque and translucent materials
ONE-STOP SOLUTIONS
Freeman’s exhibit specialists can deliver a range of services to
fit any budget and both long and short-term usage goals.
•
•
•
•
•
•
11/04 – 9703
Design
Fabrication
Custom graphics
Lighting effects
Installation and dismantling
Shipping and storage
Fabric Solutions
FLEXIBLE IMPACT
F R E E M A N
Page 1 of 3
Fabric Solutions
D Y N A M I C I M PA C T
EXCEPTIONAL RESOLUTION
BRAND VISIBILITY
F R E E M A N
Page 2 of 3
For detailed specifications on structures such as these, or for more information on our wide range of versatile
fabric solutions, please contact our representatives at the number listed in your exhibitor information.
Hanging Square
Hanging Serpentine
Floor-standing Backwall
Hanging Rectangle
Hanging Triangle
Hanging Circle
freemanco.com
Fabric Solutions
GEOMETRIC STRUCTURES
F R E E M A N
Page 3 of 3
For fast, easy ordering, go to www.myfreemanonline.com
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
NAME OF SHOW: ________________________________________________________________________________________
COMPANY NAME: ______________________________________________________ BOOTH #: _________________________
CONTACT NAME: ______________________________________________________ PHONE #: _________________________
E-MAIL ADDRESS: _______________________________________________________________________________________
For Assistance, please call 201-299-7575 to speak with one of our experts.
An Exhibitor Sales Specialist will contact you for details.
Refer to Hanging Sign Guidelines in Section 1 of this Guide for applicable show rules.
STANDARD OVERHEAD PURCHASE: Standard Framing, Sizes, and Fabric
•
•
•
Single-sided dye-sub graphics on fabric and frame hardware included.
Acceptable art file types: .Ai, .EPS, .TIF and .JPG. Please call for a copy of the Freeman Graphics Guidelines.
Complete the “Hanging Sign” order form below. (Labor and hardware to hang sign are NOT included.)
Square Signs
Quantity
__________
__________
__________
__________
Price
Length
Height
All Sides
(Linear Ft.)
10’ x 10’
10’ x 10’
15’ x 15’
15’ x 15’
3’
4’
3’
4’
40’
40’
60’
60’
$ 4,896.30
$ 4,953.90
$ 6,630.30
$ 7,735.35
Length
Height
All Sides
(Linear Ft.)
Price
10’ x 15’
10’ x 15’
3’
4’
50’
50’
$ 6,198.45
$ 8,264.65
Diameter
Height
Circumference
(Linear Ft.)
Price
10’
10’
15’
15’
3’
4’
3’
4’
31.42’
31.42’
47.12’
47.12’
$ 4,254.10
$ 4,413.55
$ 5,968.15
$ 6,641.15
Length
Height
All Sides
(Linear Ft.)
Price
10’ x 10’ x 10’
10’ x 10’ x 10’
15’ x 15’ x 15’
15’ x 15’ x 15’
3’
4’
3’
4’
30’
30’
45’
45’
$ 3,707.15
$ 4,243.10
$ 5,416.70
$ 6,096.60
Length
Height
Double Sided
(Linear Ft.)
Price
15’
15’
20’
20’
30’
30’
3’
4’
3’
4’
3’
4’
30’
30’
40’
40’
60’
60’
$ 3,133.55
$ 3,501.15
$ 3,419.20
$ 4,559.70
$ 5,128.85
$ 6,836.25
Total
Rectangle Signs
Quantity
__________
__________
Total
fabric solutions
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
freemannewyorkes@freemanco.com
FREEMAN
PRICE DEADLINE IS 30 DAYS PRIOR TO MOVE-IN DATE
Circle Signs
Quantity
__________
__________
__________
__________
Total
Triangle Signs
Quantity
__________
__________
__________
__________
Total
Serpentine Signs
Quantity
__________
__________
__________
__________
__________
__________
Total
Total: _________________ x 8.875%(Tax) ___________________ =
______________________
CUSTOM PURCHASE -- Custom Framing, Various Custom Sizes, and Fabrics
Please check the box to have an Exhibitor Sales Specialist contact you regarding FREE Samples of
materials and/or quotes.
06/11 (428330)
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
FreemanNewYorkES@freemanco.com
NAME OF SHOW:
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
X
graphics
DISCOUNT PRICE
DEADLINE DATE
JANUARY 19, 2016
For Assistance, please call (201) 299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
GRAPHICS
To order your graphics, complete this order form and attach your sign copy or electronic file.
Please see artwork guidelines for electronic files on page 2 of this form.
Note: All graphics are subject to a 100% Cancellation Charge.
DIGITAL GRAPHICS
STANDARD SIZES
Freeman has the capabilities to provide you with
the finest digital graphic reproduction available.
Capabilities include four-color, photo-quality,
high-resolution digital printing virtually any size
for banners, signage, exhibit graphics and more.
L X
W=
sq.ft.
$ 20.60 per sq. ft. discount price
=$
x or
sq. ft.
$ 30.90 per sq. ft. standard price
• Minimum order per graphic 9 sq. ft. (1296 sq. in.)
• Double sq. ft. for double-sided graphics
• Round sq. ft. to next whole increment
• File conversion, retouching, cloning or color
correcting may incur additional labor charges.
(See reverse side for graphic guidelines.)
LARGE DIGITAL GRAPHICS
Please call an Exhibitor Sales Specialist for
price quotes on graphics over 80 sq. ft.
File Information:
CHOOSE YOUR SIZE:
Discount
Price
QTY.
7" x 11"
7" x 22"
7" x 44"
9" x 44"
11" x 14"
14" x 22"
14" x 44"
22" x 28"
28" x 44"
20" x 60"
@
@
@
@
@
@
@
@
@
Standard
Price
TOTAL
48.75
73.15
50.95
76.45
62.65
94.00
80.50
120.75
48.75
73.15
60.20
90.30
126.10
189.15
126.10
189.15
186.65
280.00
=
=
=
=
=
=
=
=
=
N/A
N/A
=
@
(white only)
Note:
File conversion, retouching, cloning or color may
incur additional labor charges. (See reverse side for
graphic guidelines.)
INDICATE YOUR SIGN COPY HERE:
Electronic File Name
* Please feel free to attach additional sign copy on separate page.
Application
PMS Colors
Backing Material:
Foamcore
Masonite
PVC
Plexi
Gatorfoam
Eco-Board
Ultra-Board
Other
The product offered has recycled content or has ecofriendly attributes and is 100% recyclable according to
the manufacturer's specifications.
Vertical
Horizontal
Use Your Judgment
For Sign Layout
Vertical
Horizontal
Use Your Judgment
For Sign Layout
Background Color:
Lettering Color:
TOTAL COST
Special Instructions
+
Sub-Total
01/15
(428330)
=
8.875 % Tax
Total Cost
Page 1 of 2
FREEMAN
E-MAIL ADDRESS :
artwork guidelines
CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK
Our goal is to provide you with the best possible quality graphics for your event or exhibit. You can
help us in that effort by providing digital art files using the following guidelines. If you are sending us
completed, print-ready files, please pass the following information on to your graphics designer or
art department. Two overall considerations for submitting acceptable artwork involves proper
resolution or size of the file to avoid poor quality images, and proper color matching information and
proofs to ensure accurate color reproduction.
PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART
RASTER ART (photos, logos containing any continuous tone images):
• Art submitted at 1:1 (100%), resolution should be no less than 60 dpi (100 dpi preferred)
• Art submitted at 2:1 (50%), resolution should be no less than 120 dpi (200 dpi preferred)
• Art submitted at 4:1 (25%), resolution should be no less than 240 dpi (400 dpi preferred)
VECTOR ART:
•Logos should be vector and have outlined fonts(if provided as bitmap, please use high-res images)
FONTS and LINKS
• Supply all fonts used in your design (zip Mac fonts). If unsure how to collect fonts, convert
them to outlines
• Supply all links used in your document. Use packaging feature if available. If unsure how to
collect links, embed them in the file when saving.
COLOR
FREEMAN
• If PMS color matching is required, please use original Pantone + Solid Coated swatches in
your artwork. Modifying Pantone names will result in printing default color (CMYK)
• CMYK artwork will be produced "As Is". Our color output is balanced and vibrant.
• Convert RGB art to CMYK if possible.
• If you are sending Certified Color Proofs (Gracol, Swop, Fogra), please provide ICC file
information used to print your samples. Best option would be to include ICC chart on your
prints.
ARTWORK IN THE STRUCTURE
• Please note that any panels going in the metal frame will hide 1/4" of your art all the way
around. If you have a continuous wall where individual panels are divided by metal, use 1.25"
spacing in between each panel to account for gaps and the natural flow of the graphics.
ACCEPTABLE FILE SOFTWARE
We are capable of working with both PC and MAC based software, and can accept art created with the
ADOBE Creative Suite - Illustrator, InDesign, and Photoshop
Always provide the following:
• Native files with fonts and links (zipped)
• High-res PDF-X/4 exports of the files
ACCEPTABLE FILE TYPES and SUPPORT FILES
NATIVE FILES:
• AI CLOUD (CC) file with Packaged supporting links and fonts. You may keep images linked
but Packaging feature must be used.
• AI (CS6, CS5, CS4...) file with embedded links and outlined fonts
• EPS file with embedded links and outlined fonts
• INDD file with Packaged supporting links and fonts
PRINT FILES:
•High-res PDF-X/4 (preferred)
• AI with PDF content (choose this option when saving file)
• EPS files with embedded links and outlined fonts
RASTER OR BITMAP ART:
•Photoshop EPS (preferred, use 8-bit preview, Max, Quality JPG compression)
• PSD (make sure font layers are rasterized)
• TIFF, JPG (quality 8 and higher)
Mac users: Use Zip or Stuffit programs when submitting fonts other than OTF (Open Type Fonts)
WAYS TO SEND ARTWORK
•Files below 10 MB can be delivered via email. Larger files may be posted to Freeman’s FTP site. You may get
the password and other needed information from your Freeman service representative in order to post files.
However, a hard copy proof and backup of the files on CD-Rom/DVD may be required to be sent via overnight
delivery in addition to posting the electronic files. Please call (201) 299-7575 for assistance.
07/15 (428330)
Page 2 of 2
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
freemannewyorkes@freemanco.com
NAME OF SHOW:
INCLUDE THE FREEMAN METHOD OF
PAYMENT WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
BOOTH SIZE:
X
CONTACT NAME:
PHONE #:
E-MAIL ADDRESS:
For
Assistance, please call 201-299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
BOOTH SIGNS
Each exhibitor is provided with a standard booth sign at no cost when ordered
by the deadline date indicated above. There will be a $16.15 surcharge per sign
after the Cut-Off Date.
44"
7"
JOHN DOE CO., INC.
NEW YORK, NY BOOTH #
Standard booth signs are 7" x 44" and contain two lines of copy; "Firm Name" on line
one, with "City, State and Booth Number" on line two. All standard booth signs will
be in one color with block lettering.
INDICATE YOUR STANDARD BOOTH SIGN COPY HERE:
LINE ONE:
LINE TWO:
I DO NOT NEED A BOOTH IDENTIFICATION SIGN: Check here
• For CUSTOM GRAPHICS & SIGNS, please refer to our GRAPHICS AND SIGNS
ORDER FORM or call and ask for your Exhibitor Sales Representative.
(428330)
FREEMAN booth signs
Discount Price
DEADLINE DATE
JANUARY 19, 2016
page 1 of 1
installation & dismantle
When it comes to installation and dismantling of exhibits, no one does it better than Freeman. With over 80 years of
experience, our group of specialists is ready to assist you with all of your exhibit requests, from beginning to end.
Whether you choose to supervise or you need the assistance of a full-time Freeman employee, we can meet all your
needs, from shipping and storage to emergency on-site repairs to basic installation and dismantling to support service
coordination including electrical, furnishings and more. Freeman has the resources and the capabilities to help you have
the most successful show experience possible.
installation and dismantling services available
Freeman will work closely with you to coordinate every phase of your trade show participation, including:
• Preplanning and budget consultation
•
Support service coordination – electrical, furnishings, floral and more
•
Shipping and storage management
•
On-site supervisors with dedicated floor managers
•
Skilled labor and technicians for installation and dismantling
•
Full, in-house carpentry
•
Graphics production
•
Emergency repairs and refurbishing
•
Postshow evaluations
•
Multiple show coordination
Supervise any labor yourself, or if you need assistance, Freeman I&D experts will do it for you.
if you use Freeman staff
Exhibits can be set up prior to your arrival under the direction of Freeman I&D supervisors. We charge 30% of the total labor
charge, with a minimum $45 fee.
if you supervise yourself
Installation – Your labor supervisor must check in at the exhibitor service center to pick up laborers. Upon completion of
work, your supervisor must return to the exhibitor service center to release the laborers. Start time is guaranteed only
when labor is requested for the start of the working day.
Dismantling – When scheduling dismantling labor, be sure to allow time for empty containers to be returned to the booth after
the close of your show. Start time is guaranteed only when labor is requested for the start of the working day.
questions?
For questions and assistance with labor estimates, call customer service at the number listed on Quick Facts.
For fast, easy ordering, visit us at www.freemanco.com.
12/11 - 48854
THERE ARE THREE MAJOR UNIONS THAT HAVE JURISDICTION OVER TRADE SHOWS. THE FOLLOWING
SHOULD HELP GUIDE YOU IN UNDERSTANDING AND CONFORMING TO UNION JURISDICTION.
TEAMSTER UNION:
Teamsters handle freight at the exhibit hall. They unload trucks or vehicles and deliver materials to and from
booths. They also provide rigging of machinery, moving services and spot machinery in your booth. The
normal rigging crew consists of two men and a forklift. Customarily, this service must be ordered in advance at
exhibitor’s expense.
CARPENTERS UNION:
Carpenters handle the erection and dismantling of display and exhibit booths. This also includes all display
work. Carpenters uncrate and re-crate machinery or equipment and install and remove all draping and floor
covering.
ELECTRICAL UNION:
Electricians handle all electrical work, which includes supplying power lines to your booth, connecting
equipment to outlets and installing signs or headers that are lighted, unless they are permanently a part of the
exhibit backwall.
WHAT CAN EXHIBITORS DO WITHOUT UNION PERSONNEL?
Contrary to popular belief, exhibitors are allowed to do some work within the privacy of their own booths.
Exhibitors may install and dismantle their own exhibit and lay their own carpet in their own exhibit area as long as the booth size
is 250 sq. ft. or less and the following conditions are met: 1) No tools are used in the assembly or dismantle; 2) Individuals
performing the work must be full time employees of the exhibiting company and carry identification to
verify this fact. Exhibitors are allowed to unpack and repack their own products (if in cartons, not crates) and
are allowed to do technical work on their machines, such as balancing, programming, cleaning of machines, etc.
Exhibitors may “hand carry” or use nothing larger than a two wheel baggage cart (rubber or plastic wheels only)
to move their items. Exhibitors may move a “pop-up” display (equal to or less than 25' in length) capable of being
carried by hand by one person. The individuals moving the items must be full time employees of the exhibiting
company and must carry identification to verify this fact. We hope the above will help you. If you are in doubt, do
not wait until you get to the show to ask questions. Call the Show Manager or Freeman beforehand.
GENERAL INFORMATION:
INSURANCE:
Freeman and/or the Association (Exhibit Manager) and/or the Exhibit Convention Site will not be responsible in any way
for the safety of any exhibit or materials against fire, water, theft, accident or any cause nor for the loss or damage to goods
consigned to its care. However every effort will be made to protect exhibitor’s property. You are advised to consult your
insurance broker for proper coverage on any of your display material from the time it leaves your company’s premises
until it returns. In most cases a rider can be added to your present policy for a very nominal cost.
NYJC/99
FREEMAN labor jurisdiction
UNION JURISDICTION AT JACOB K.
JAVITS CONVENTION CENTER
In compliance with New York City law, there is NO SMOKING allowed in any area of the Jacob K. Javits Convention Center. All display materials used in the JKJCC must be flame-retardant and conform to New York City Fire
Department (FDNY) regulations. No combustible decorations shall be used at any time.
All fabrics and decorations used in booths must be flame proofed with a compound approved by the New York
Board of Standards and Appeals. An affidavit must be kept available in the display for inspection by building
officials and the New York City Fire Department, stating clearly (i) by whom and when such flame proofing was
done; (ii) the exact materials flame proofed and the flame proofing compound used; and (iii) the approximate period
of effectiveness of such flame proofing. Exhibitors should be aware that a flame test may be performed by the
FDNY at an inspector's discretion.
Cut flowers, living trees, plants, shrubs, and grasses are permitted, provided all such decorations are kept in moist
earth or water and are maintained in healthy condition. Artificial flowers or floral decorations which are not, or
cannot be, flame proofed to comply with FDNY regulations must not be used. Exhibitors should note that nothing
may be hung from or affixed to any sprinkler heads or pipes. No tanks of liquefied petroleum gas or flammable
liquid, either empty or filled, may be brought into JKJCC. Flame proofing at show site is very expensive, so make
sure your materials conform to FDNY regulations before you arrive at JKJCC. You may test an item for flammability
by holding a lighted match underneath it for a few seconds. The item may char, but cannot burst into flame, melt
or dip.
The use of packing crates or cartons as display pieces is permitted, provided they are flame retardant and conform
to the New York City Fire Department criteria.
Exhibitors may not store excess products or empty containers of any kind behind their booths as this is a fire
hazard.
FLAME PROOFING:
This information is vital to everyone participating in the show. Your cooperation and that of your representatives
is necessary.
PACKING MATERIALS:
Avoid flammable packing materials. The cost of any of several suitable materials is not high and they last for
several shows. Although we cannot predict how individual Fire Inspectors will rule on these matters, it is believed
that wooden crates, corrugated cartons and fabric padding are acceptable. While not fireproof, they will not readily
ignite from a carelessly thrown match or cigarette. Many exhibitors have found stairpads, felt, quilting or blankets
rejects suitable for packing. Sources of this type of materials should be listed in your local Yellow Pages under:
Waste, Wool, Etc.
DISPLAY MATERIALS:
Use only FLAME PROOFED fabrics for display and test them personally to make sure they will not burn. While a
final determination rests with the fire prevention inspector, in most cases this does not apply to displaying
your own product. Flame proofing usually lasts from six months to a year after which time the materials must be
reprocessed.
Flame retardant fabrics and flame retardant spray or liquid are available from: www.rosebrand.com, Rose Brand East,
800-223-1624, and Rose Brand West at 800-360-5056. These firms will supply the necessary affidavits on request.
FOAMCORE:
Exhibitors wishing to use their own foamcore must be sure that it is flame retardant. The Fire Marshall will insist
that any foamcore not flame proofed be removed from the building.
IMPORTANT: Be sure that this information is placed in the hands of all persons who will be setting up
your exhibit, your factory shipping departments and all lines you represent.
FREEMAN labor jurisdiction
FIRE DEPARTMENT AND FLAME
PROOFING RULES
NAME OF SHOW:
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
BOOTH SIZE:
X
CONTACT NAME:PHONE #:
E-MAIL ADDRESS:
For
Assistance, please call 201-299-7575 to speak with one of our experts.
DISPLAY LABOR (One Hour Minimum per Worker)
Description
Advance
Show Site
Price
Carpenter Labor
Straight Time: Mon - Fri (first 8 hours of the worker’s shift, regardless of time of day)............. $196.25$255.00
Overtime: (after first 8 hours of the worker’s shift, regardless of time of day) and Saturdays... $263.75$342.75
Double Time: Sundays and Holidays........................................................................................ $341.25$443.50
Please note: February 15th is Presidents Day Holiday double time rates will apply.
• Show Site prices will apply to all labor orders placed at show site.
• Price is per person/per hour.
• Start time guaranteed only at start of working day
• One hour minimum per man - labor thereafter is charged in half (1/2) hour increments.
• Supervisor must check in at Service Desk to pickup labor
• Labor must be canceled in writing, 24 hours in advance to avoid a one (1) hour cancellation fee per worker.
• When scheduling dismantle labor, be sure to allow sufficient time for empty containers to be returned to your booth.
• Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be cleared. Please include setup plan/photo, special instructions & inbound shipping information with this order.
INSTALLATION LABOR
Freeman Supervised Labor - Please complete the section below and on the next screen.
• Installation of your exhibit will be completed at our discretion prior to show opening
• The charge for this service is 30% of the total installation labor bill, with a minimum of $45.00
Emergency contact:_______________________________________ Phone Number:_____________________________
Exhibitor Supervised Labor
Supervisor will be:________________________________________ Phone Number:_____________________________
Date
Start
No. of People
Approx. Hrs.
Total Hrs.
Hourly Rate
Estimated
Time
per Person
Total Cost
________ _________ ______________ x_______________=____________ @ $_____________ = $_________________
________ _________ ______________ x ______________= ____________ @ $ _____________ = $ ________________
________ _________ ______________ x ______________= ____________ @ $ _____________ = $ ________________
Freeman Supervision (30%/45.00)
= $_________________
Tax 8.875%
= $_________________
Total Installation = $_________________
DISMANTLE LABOR
Freeman Supervised Labor - Please enter information requested on this screen and the next.
• Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor
• The charge for this service is 30% of the total dismantle labor bill, with a minimum of $45.00
Emergency contact:_______________________________________ Phone Number:_____________________________
Exhibitor Supervised Labor
Supervisor will be:__________________________________________ Phone Number:_____________________________
Start
No. of People
Approx. Hrs.
Total Hrs.
Hourly Rate
Estimated
Time
per Person
Total Cost
________ _________ ______________ x_______________=____________ @ $_____________ = $_________________
Date
________ _________ ______________ x ______________= ____________ @ $ _____________ = $ ________________
________ _________ ______________ x ______________= ____________ @ $ _____________ = $ ________________
Freeman Supervision (30%/45.00)
= $_________________
Tax 8.875% (N/A)
= $_________________
Total Dismantle = $_________________
If you have questions or need assistance in completing your order, please call and ask for your Freeman I & D Representative.
(428330)
Page 1 of 2
FREEMAN installation & dismantle
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
freemannewyorkes@freemanco.com
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
BOOTH SIZE:
X
CONTACT NAME:PHONE #:
E-MAIL ADDRESS:
For
Assistance, please call 201-299-7575 to speak with one of our experts.
FREEMAN SUPERVISED LABOR
IN ORDER TO BETTER SERVE YOU - Please complete the following information
if your display is to be set up and/or dismantled by Freeman I&D and you will
not be present to supervise the installation and/or dismantle.
INBOUND SHIPPING & SETUP INFORMATION
Freight will be shipped to Warehouse____________ Show Site__________ Date Shipped_______________________________
Total No. of:
___________________Crates
_____________________Cartons ______________________Fiber Cases
Setup Plan/Photo: Attached_______________ To Be Sent With Exhibit__________________ In Crate No.___________________
Carpet: With Exhibit______________ Rented From Freeman______________ Color______________ Size_________________
Electrical Placement:___________________ Drawing Attached___________________ Drawing With Exhibit_________________
Electrical Under Carpet_______________________________
Comments:_________________________________________________________________________________________
________________________________________________________________________________________________
Graphics: With Exhibit________________ Shipped Separately______________
Comments:_________________________________________________________________________________________
__________________________________________________________________________________________________
Special Tools/Hardware Required:___________________________________________________________________________
OUTBOUND SHIPPING INFORMATION
FREEMAN installation & dismantle
NAME OF SHOW:
SHIP TO:______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
METHOD OF SHIPMENT
Exhibit Transportation:
 Common Carrier
 Air Freight
 Next Day
Other (list carrier name & phone number):
 Other Common Carrier:____________________________________________________________________________
 Other Air Freight:_________________________________________________________________________________
 Van Line:_______________________________________________________________________________________
Freight Charges
 Prepaid
Bill To:
 2nd Day
 Deferred
 Collect
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
In the event your selected carrier fails to show on final move-out day, please select one of the
following options:
Reroute via Freeman’s choice.
Deliver back to Freeman warehouse at Exhibitor’s expense.
PLEASE NOTE: Freeman will not be responsible for product or literature that is not properly packed and labeled by
exhibitor personnel.
(428330)
Page 2 of 2
NAME OF SHOW:
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #: BOOTH SIZE:
X
CONTACT NAME:
PHONE #: E-MAIL ADDRESS:
For
Assistance,
please call 201-299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
HANGING SIGN LABOR AND EQUIPMENT
INSTRUCTIONS
• All ceiling rigging must conform to Show Management rules
and regulations and facility limitations.
EQUIPMENT AND LABOR RATES
TO HANG SIGNS
Straight Time
8:00 A.M. to 4:30 P.M., Monday through Friday
Overtime
4:30 P.M. to 12:00 A.M. Monday through Friday,
All day Saturday
Double Time
All day Sunday and recognized holidays
Crew Size - MINIMUM of two people
Materials
Cable, clamps, etc. additional and charged accordingly
• All overhead hanging must be assembled, installed, and
removed by Freeman. Please refer to the Freeman Terms
and Conditions found in the Exhibitors Services Manual as it
relates. Please complete the enclosed Labor Order Form for
labor to assemble your hanging sign.
• Set up instructions must be provided for signs needing
assembly.
• Hanging anchor points must be pre-fabricated and ready for
use.
• Overhead hanging signs are to be sent in separate containers
directly to advance warehouse using the enclosed Hanging
Sign Labels. This container MUST arrive no later than one
week prior to the first exhibitor move-in day. If these procedures
are not followed‚ Freeman cannot guarantee the hanging of
your sign.
Please note: February 15th is Presidents Day Holiday
double time rates will apply.
Equipment With Crew
• Show Site prices will apply to all labor orders placed
at show site
• Rates are per lift and crew per hour
• If any hang point supports over 250 lbs., notify Freeman immediately for special authorization.
• One hour minimum per lift/crew - lift/crew thereafter is
charged in half (1/2) hour increments
• Maximum no higher than 16’. No hanging signs on booths
higher than 400 NSF
• Straight time cannot be guaranteed
Straight
Double .TimeOvertime Time
Lift
SIGN DESCRIPTION, SIZE & WEIGHT
Lift with crew
$ 575.25
$ 752.00
$ 878.25
Show Site Price
$ 747.75
$ 977.50 $1,141.50
• For signs other than banners, include blueprint or drawing with
detailed information so hanging anchor points may be determined.
Type: Cloth Banner_____ Metal or Wood______ Other________
Shape: Square_____ Triangle _ __ Rectangle _____ Other____ Assembly Crew/Additional Labor
Per Person/Per Hour $ 196.25
Size: Height_________ Length _________ Width ___________
Show Site Price
$ 255.00
Weight of Sign:_ ____________________________________
$ 263.75
$ 341.25
$ 342.75
$ 443.50
Does Your Sign Require Electricity_______ Assembly_______
Is Your Sign Designed to Rotate? _______Yes________No
(Initial in the application above)
Installation Estimate
Approx Hours
Hourly Rate
Total Estimated Cost
________________ @ _____________ = _____________________
PLACEMENT DIAGRAM
• Use diagram below to represent your booth space. Indicate
how far in from each boundary you would like your sign placed.
Dismantle Estimate
• The ceiling structure and relation to the support beams may
require your sign to be moved from your specified location.
________________ @ ______________ = _____________________
________ Feet
in from the right
Aisle #_______
________ Feet in from the front Aisle #_ __________ Number of feet from floor to top of sign: _________________ JCC 15/16 (428330)
Approx Hours
Hourly Rate
Total Estimated Cost
Supervision for assembly and disassembly of overhead hanging sign can be provided by Freeman, or by your
company representative, display house, independent or lighting
contractor.
________ Feet in from the back Aisle #___________ ________ Feet
in from the left
Aisle #_______
Please indicate method of supervision you require for
assembly/disassembly:
____ Freeman
____ Exhibitor Personnel
____ Display House
Additional crew and/or equipment will be used if the supervisor
deems it necessary to safely complete the installation and/or
dismantling of a job and it will be charged accordingly.
FREEMAN hanging sign labor
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
FreemanNewYorkES@freemanco.com
PLEASE INCLUDE THIS FORM
WITH YOUR HANGING SIGN
ORDER FORM
STRUCTURAL INTEGRITY STATEMENT
THIS FORM MUST BE RETURNED
FOR ALL SUSPENDED STRUCTURES
_______________________________________________,
the contracted
exhibitor at the PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016 and (if
applicable), the display house or builder for the aforementioned exhibitor, do
hereby certify and guarantee that the stress points for the hanging structure
have been properly engineered and tested. We further certify that the structure
can be hung safely and has been constructed to meet all applicable regulations
and safety measures.
We hereby release, indemnify and forever hold harmless the ASSOCIATION,
JACOB K JAVITS CONVENTION CENTER, FREEMAN, and its subsidiaries,
their directors, officers, employees, representatives, agents and contractors
from and against any and all liability, claims, damage, loss, fines, or penalties
arising from the installation, use or dismantling of this structure. All hang points
supporting in excess of 200 lbs. may be verified (metered) on site at exhibitor’s
expense.
Exhibiting Company: _________________________________
Booth #:________
Authorized Signature: _______________________________________________
Printed Name: _______________________________________
Date:_________
E-Mail: ____________________________________________________________
Display House/Builder (if applicable): __________________________________
Authorized Signature: _______________________________________________
Printed Name: _______________________________________
Date:_________
E-Mail: ____________________________________________________________
Complete and return form to address listed at the top
of this form.
7/12
(428330)
FREEMAN structural integrity statement
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
FreemanNewYorkES@freemanco.com
page 1 of 1
EXHIBIT
transportation
There are many transportation carriers to choose from, but Freeman has more than 85 years of experience in the events
industry. No one understands exhibit transportation better than Freeman. Allow us to make the shipping process easy for you.
Between our cost effective solutions, superior customer service and all inclusive pricing, you will find Freeman Exhibit
Transportation to be reputable, reliable and convenient. Our transportation experts have the ability to quickly respond to
changes when necessary and are available to assist you with all of your show requirements.
As the official service contractor, Freeman partners with you and with decision makers at show site – making it easier
for you to transport your exhibit to any location.
Some of the benefits of working with Freeman Exhibit Transportation include:
•
Guaranteed all inclusive pricing with no additional fees for pickups and deliveries, including weekend and night service.
•
One convenient invoice with all your Freeman show services.
•
On site transportation experts are available before, during and after the show.
•
Customer service seven days a week, offering complete shipment visibility and expert oversight.
questions?
For more information regarding our services, rates, shipment deadlines, documentation requirements, ordering and
the terms and conditions of our service offerings, please visit www.freemanco.com
Continental U.S. Exhibitors: Contact our exhibit transportation experts at 800.995.3579 or via email at
exhibit.transportation@freemanco.com
International Exhibitors: Contact our exhibit transportation experts at +1.817.607.5183 or via email at
international.freight@freemanco.com
12/12 - 53593 - online
NAME OF SHOW:
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
X
E-MAIL ADDRESS :
For Assistance, please call applicable number listed above to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
EXHIBIT TRANSPORTATION
TIPS FOR EASY ORDERING
SHIPPING INFORMATION
• Credit card information must be on file prior to pick up, as
charges will be included on your show services invoice.
• International Exhibitors remember - Shipments originating
from countries other than the U.S. must be cleared through
customs. Please call for additional information:
(800) 995-3579 Toll Free US & Canada
(817) 607-5100 Local & International
Items to be shipped
Est. Weight
Number of Pieces
Crates (wooden)
Cartons (cardboard)
Cases/Trunks (fiber) (color ___________ )
Skids/Pallets
COMPLETE THE FOLLOWING ITEMS
ON THIS FORM:
Carpet (color ______________________ )
PICK UP INFORMATION
Other ( ______________________ )
Total
Requested Pick Up Date:
Size of largest piece: (H)
(W)
(L)
SHIPPER NAME
NOTE: Shipments will be weighed and measured prior to delivery.
SHIPPER ADDRESS
OUTBOUND SHIPPING
(City)
(State)
(Zip)
DESTINATION
I will be shipping to the WAREHOUSE
FREEMAN / Exhibiting Company Name / Booth #
I would like to schedule outbound Freeman Exhibit
Transportation. Please provide me with a Material Handling
Agreement at show site for my shipping instructions and
signature. So we may print your Outbound Material Handling
Agreement and labels, please complete the following
information if different from pick up address:
Ship to address:
PLAY FAIR 2016
C/O: FREEMAN
1 RAILROAD PLACE
MASPETH, NY 11378
MUST BE DELIVERED BY FEBRUARY 09, 2016
I will be shipping to SHOW SITE
FREEMAN / Exhibiting Company Name / Booth #
PLAY FAIR 2016
C/O: FREEMAN
JACOB K JAVITS CONVENTION CENTER
655 W 34TH ST
NEW YORK, NY 10001-1188
CANNOT BE DELIVERED BEFORE FEBRUARY 12, 2016
TYPE OF SERVICE
Next Day Air: Delivery next business day by 5:00 PM
Number of Labels :
FAX THIS COMPLETED FORM VIA:
E-mail:
exhibit.transportation@freemanco.com
or
Fax: (469) 621-5810
Second Day Air: Delivery second business day by 5:00 PM
3-5 Day Service: Delivery within 3 - 5 business days
Declared Value $
Air Transportation charges are billed by Dimensional or
Actual Weight, whichever is greater.
Standard Ground: Dependent on distance
A TRANSPORTATION SPECIALIST
WILL CALL YOU TO CONFIRM
RECEIPT OF ORDER AND
FINALIZE DETAILS.
Expedited Ground: Tailored to specific requirements
Specialized: Pad wrapped, uncrated, truck load
07/15
(428330)
SHOW # _____________
exhibit transportation
(800) 995-3579 Toll Free US & Canada
(817) 607-5100 Local & International
FREEMAN
COMPLETE THIS FORM ONLY IF YOU ARE
SHIPPING YOUR EXHIBIT MATERIALS BY
FREEMAN EXHIBIT TRANSPORTATION
AIR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT
In tendering this shipment, the Shipper and Consignee agree to these TERMS which no agent or employee of the parties may alter. This Air Service Request and Shipping Instruction
Contract is NON-NEGOTIABLE and has been prepared by Shipper, or if by Freeman or another on Shipper's behalf, it shall be deemed, conclusively, to have been prepared by the Shipper.
The Shipper agrees that this shipment is subject to the TERMS stated herein All TERMS, including but not limited to, all the limitations of liability, shall apply to our agents and their
contracting carriers.
1. DEFINITIONS: In this Contract, “Freeman” means Freeman Decorating Services, Inc., and its
respective employees, officers, directors, agents, assigns, affiliated companies, and related entities
including any contractors appointed by Freeman. The term “Shipper” means the person or business for
whom the property is being transported, and includes their respective employees, officers, directors,
agents, assigns, affiliated companies, and contractors appointed by the Shipper, excluding only
Freeman. “Property” is all objects of any type received from the Shipper for transport by Freeman as
described herein. “Consignee” is the party to whom Shipper has designated the goods are to be
delivered.
2. FINAL CONTRACT BETWEEN THE PARTIES: In exchange for Shipper’s payments and Freeman’s
services, which the parties have specified in this two-page Contract (including the Air Cargo Service
Request and Shipping Instructions), Freeman and Shipper each agree that this Contact shall govern
their respective rights and obligations regarding transportation of Shipper’s property. This Contract shall
take effect when the property first comes into the physical possession of Freeman, and the responsibility
of Freeman under same shall end when the property has been placed in the possession of the
Consignee or the Consignee’s designated agent. If any part or provision of this Contract is found by a
court of competent jurisdiction to be void or unenforceable, the remainder of the Contract shall continue
in full force and effect.
3. Freeman’s RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED: Freeman is responsible
for the satisfactory performance of only those services which it directly provides under this Contract.
Freeman shall not be responsible for the performance of individuals of firms who are not under the direct
supervision or control of Freeman. Freeman shall not be responsible for events or causes of loss, delay,
or damage beyond its reasonable control, including (by way of illustration only, and not as a limitation on
the breadth of this clause), strike, lockout, work slowdown or stoppage, power failure, breakdown of plant
or machinery, facility failure, vandalism, theft, Act of God, effect of natural elements, riot, civil commotion
or disturbance, terrorism, act of war or belligerent parties, and any other cause or causes beyond the
reasonable control of Freeman. EXCEPT FOR ELIGIBLE GUARANTEED SERVICE SHIPMENTS,
Freeman DOES NOT GUARANTEE DELIVERY BY ANY SPECIFIC TIME OR DATE.
4. PACKAGING AND CRATES: Shipper’s property must be well packaged for safe and secure handling,
storage and shipment using ordinary care. Each piece must be legibly and durably marked with the
name and address, including correct ZIP code of the Shipper and Consignee. When a container is used
repetitively by Shipper, Shipper must remove all old labels, tags, markings, etc., and Shipper must
ensure that the container retains adequate strength for transportation. Freeman makes neither
representation nor any warranty regarding the acceptability or suitability of any packaging system or
procedure that Shipper might use for its property. Freeman shall not be responsible for damage to loose
or uncrated materials, padwrapped or shrink-wrapped materials, glass breakage, concealed damage,
carpets in bags or poly, or improperly packed or labeled materials. Crates and packaging should be of a
design to adequately protect contents for handling by forklift and similar means. General guidance as to
acceptable packaging systems and procedures may be found in publications such as the National Motor
Freight Classification, published by the National Motor Freight Traffic Association. For shipments of
Perishable Commodities, U.S. and Canadian shipments must be packed to travel without spoilage for 72
hours from time of pickup; all International shipments must be packed to travel without spoilage for 24
hours beyond an agreed deadline. Freeman reserves the right to periodically embargo regions of the
world due to conditions that may cause damage to perishable commodities.
5. REFUSED SHIPMENTS: If the Consignee refuses a shipment tendered for delivery or if Freeman is
unable to deliver a shipment because of fault or mistake of the Consignor or Consignee, Freeman’s
liability shall then become that of a warehouseman.
(a) Freeman shall promptly attempt to provide notice, by telephonic, electronic or written communication
as provided on the face of these shipping instructions, if so indicated, to Shipper or the party, if any,
designated to receive notice in these instructions.
(b) Storage charges, based on Freeman’s applicable rates, shall start no sooner than the next business
day following the attempted notification. Storage may be, at Freeman’s option, in any location that
provides reasonable protection against loss or damage. Freeman may place the shipment in public
storage at the owner’s expense and without liability to Freeman.
(c) If Freeman does not receive disposition instructions within 48 hours of the time of Freeman’s
attempted first notification, Freeman will attempt to issue a second and final confirmed notification. Such
notice shall advise that if Freeman does not receive disposition instructions within 10 days of that
notification, Freeman may offer the shipment for sale at a public auction and Freeman has the right to
offer the shipment for sale. The amount of sale will be applied to Freeman’s invoice for transportation,
storage and other lawful charges. Shipper will be responsible for the balance of charges not covered by
the sale of the goods. If there is a balance remaining after all charges and expenses are paid, such
balance will be paid to the owner of the property sold hereunder, upon claim and proof of ownership.
(d) Where Freeman has attempted to follow the procedure set forth above and the procedure is not
possible, nothing shall be construed to abridge the right of Freeman, at its option, to sell the property
under such circumstances and in such manner as may be authorized by law.
(e) When perishable goods cannot be delivered and disposition is not given within a reasonable time,
Freeman may dispose of property to the best advantage. Where Freeman is directed by Consignee or
Consignor to unload or deliver property at a particular location where Consignor, Consignee, or the
Agent of either is not regularly located, Freeman’s liability for the shipment shall terminate after
unloading or delivery.
6. LIMITATION ON SHIPPER’S RECOVERABLE DAMAGES: FREEMAN’S LIABILITY FOR DAMAGES
ON DOMESTIC SHIPMENTS, INCLUDING BUT NOT LIMITED TO THOSE DAMAGES ARISING FROM
OR RELATED TO MISDELIVERY, INCOMPLETE OR OTHERWISE INADEQUATE DELIVERY
(INCLUDING BUT NOT LIMITED TO FAILURE TO FOLLOW SHIPPER OR CONSIGNEE
INSTRUCTIONS OR FAILURE TO COLLECT OR PROPERLY DELIVER A PAYMENT INSTRUMENT),
NONDELIVERY, MISSED PICKUP, AND LOSS OF OR DAMAGE TO CARGO, SHALL BE LIMITED TO
THE HIGHER OF $50.00 (USD) PER SHIPMENT OR $.50 (USD) PER POUND ($1.10 (USD) PER
KILOGRAM) OF CARGO ADVERSELY AFFECTED THEREBY, PLUS TRANSPORTATION CHARGES
APPLICABLE TO THAT PART OF THE SHIPMENT ADVERSELY AFFECTED THEREBY, UNLESS AT
TIME OF SHIPMENT THE SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE
SPACE DESIGNATED ON THE SERVICE REQUEST AND SHIPPING INSTRUCTIONS FORM AND
PAYS THE APPROPRIATE VALUATION CHARGE. IN NO EVENT SHALL FREEMAN’S LIABILITY
EXCEED THE DECLARED VALUE OF THE SHIPMENT OR THE AMOUNT OF LOSS OR DAMAGE
ACTUALLY SUSTAINED, WHICHEVER IS LOWER. IF CARRIAGE OF THE SHIPMENT IS SOLELY
OR PARTLY BY AIR AND INVOLVES AN ULTIMATE DESTINATION OR A STOP IN A COUNTRY
OTHER THAN THE COUNTRY OF DEPARTURE, Freeman’s LIABILITY FOR CARGO LOST,
DAMAGED OR DELAYED SHALL BE LIMITED TO $9.07 PER POUND ($20.00 PER KILOGRAM) FOR
CARRIAGE SUBJECT TO THE UNAMENDED WARSAW CONVENTION OR THE WARSAW
CONVENTION AS AMENDED BY THE HAGUE PROTOCOL OF 1955, 17 SPECIAL DRAWING
RIGHTS PER KILOGRAM FOR CARRIAGE SUBJECT TO THE WARSAW CONVENTION AS
AMENDED BY THE MONTREAL PROTOCOL NO. 4 OF 1975, OR $9.07 PER POUND ($20.00 PER
KILOGRAM) FOR CARRIAGE WHERE THE WARSAW CONVENTION, INCLUDING ITS
AMENDMENTS, DOES NOT APPLY FOR ANY REASON, UNLESS A HIGHER DECLARED VALUE IS
REQUESTED, AND THE FEES SET FORTH IN THE SERVICE GUIDE FOR SUCH HIGHER
DECLARED VALUE ARE PAID. FOR INTERNATIONAL SHIPMENTS, THIS SHIPPING REQUEST AND
SHIPPING INSTRUCTION CONTRACT SHALL BE DEEMED AN AIR WAYBILL WITHIN THE
MEANING OF THE WARSAW CONVENTION.
Notwithstanding the above limitations, domestic shipments containing the following items of
extraordinary value are limited to a maximum declared value of $500.00 (USD):
(a) artworks and objects of art, including without limitation original paintings, drawings, etchings, water
colors, tapestries and sculpture;
(b) clocks, watches, jewelry (including costume jewelry), furs and fur-trimmed clothing;
(c) personal effects;
(d) and other inherently fragile or unique items, including prototypes, etc.
Any declared value in excess of the maximums allowed herein is null and void, and the acceptance by
Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does
not constitute a waiver of these maximums. Shipper understands that even if Shipper is not able to
participate or fully participate in a show due to loss of, theft of, or damage to its property, Freeman shall
never be liable or responsible for damages identified by the terms (by way of example only and not in
limitation of the breadth of this clause) such as the following: consequential damages, loss of use
damages, loss of profits damages, business interruption damages, delay damages, special damages,
collateral damages, exemplary damages, damages awarded for gross negligence, direct damages,
indirect damages, damages for failure of performance, breach of contract damages, fraud damages, or
any other sort of damage for tort or breach of contract. This limitation shall bind the parties:
(a) whenever or wherever the claimed loss or damage may occur;
(b) even though the alleged loss or damage is claimed to result from negligence, strict liability, products
liability, breach of contract, breach of statute or regulation, or any other legal theory or cause, and;
(c) even though Freeman may have been advised or be on notice of the possibility or even the
probability of such damages.
Freeman makes no warranties, express or implied, and expressly disclaims any and all warranties.
Except for Freeman’s failure to deliver in accordance with the Guaranteed Service section of the Service
Guide, Freeman will not be liable for misdelivery, incomplete or otherwise inadequate delivery (including
but not limited to failure to follow Shipper or Consignee instructions or failure to collect or properly deliver
a payment instrument), non-delivery, missed pickup, delay on International shipments, loss or damage
unless caused by Freeman’s sole negligence.
7. SHIPPER’S RESPONSIBILITIES AND INDEMNIFICATION:
(a) Shipper must pay in full for the services rendered under this Contract at the time the services are
requested. The existence of a dispute between Shipper and Freeman relative to any claim or other
matter shall have no bearing on this duty of payment. No claim submitted by or on behalf of Shipper will
be processed unless Shipper’s account is current.
(b) Shipper understands and acknowledges that Freeman does not accept or transport illegal, dangerous
or hazardous materials of any kind or nature. Shipper warrants and ensures that its property is inert, and
contains no Hazardous Substances, Hazardous Materials, Chemicals, Gases, Explosives, Radioactive
Materials, Biologically hazardous agents, or any other substance, matter or object in any form that could
pose a threat to the health or safety of persons, property or the public welfare in general. Such goods
may be warehoused at owner's risk and expense or destroyed without compensation.
(c) Shipper shall defend and indemnify Freeman, its employees, directors, officers, and agents from and
against any and all demands, claims, causes of action, fines, penalties, damages (including
consequential), liabilities, judgments, and expenses (including but not limited to reasonable attorneys‟
fees and investigation costs) on account of personal injury, death, or damage to or loss of property or
profits arising out of or contributed to by any of the following: Shipper’s negligence, willful misconduct, or
deliberate act; Shipper’s violation of Federal, State, County or Local ordinances; Shipper’s violation of
Show Regulations and/or Rules as published and set forth by Facility and/or Show Management; and/or
Shipper’s failure to comply with (b) of this Agreement regarding the inclusion of any dangerous
substances in the property placed with Freeman.
8. CLAIMS: Shipper, Consignee, or any other party claiming an interest in the shipment must notify
Freeman immediately upon delivery, or in the case of loss or damage which could not have been noted
at the time of delivery, within fourteen (14) days of delivery, of any loss or damage to the shipment.
Receipt of the shipment by the Consignee or the Consignee's agent without written notice on the delivery
receipt and/or delivery manifest will be prima facie evidence that the shipment was delivered in good
condition. The amount of the claim may not be deducted from the transportation charges. Notice of loss
or damage MUST be reported to Freeman at 800-995-3579. The shipment, its container(s), and packing
material must be made available to Freeman for inspection at the delivery location. All shipments are
subject to opening for inspection by Freeman; however, Freeman is not obligated to perform such
inspection. All claims for loss or damage MUST be made in writing to Freeman within one hundred and
twenty (120) calendar days after the date of acceptance of the shipment by Freeman. Please refer to the
Service Guide for claim procedures. All claims for service failure must be made within thirty (30) calendar
days from the date of shipment and Freeman’s sole liability for such claims arising from Guaranteed
Service shipments shall be limited to the transportation charges as provided in the Guaranteed Service
section of the Service Guide. All claims for overcharge must be made in writing to Freeman within sixty
(60) calendar days after the invoice date. No action for loss or damage may be maintained against
Freeman unless (a) claimant complies with all requirements of this section and (b) for domestic
shipments, if the claimant commences the action within one (1) year of the shipment by Freeman unless
otherwise required by International, Federal or State Law. If the claim is for loss or damage involving
International shipments, claimant must commence the action within two (2) years from the date of
acceptance of the shipment by Freeman unless otherwise required by International, Federal or State
Law. For purposes of this section, no action shall be deemed to have commenced until receipt by
Freeman of service of process of the action on Freeman. Claims for loss or damage must be delivered to
the following address: Sedgwick, PO Box 14151, Lexington, KY 40512-4151.
9. CHOICE OF FORUM: THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE
UNITED STATES [INCLUDING ADOPTED INTERNATIONAL CONVENTIONS] AND THE STATE OF
TEXAS WITHOUT GIVING EFFECT TO THE STATE‟S CONFLICT OF LAWS RULES. FREEMAN AND
SHIPPER AGREE THAT ANY CLAIM OR DISPUTE OF ANY SORT ARISING OUT OF OR IN ANY
WAY RELATED TO THIS CONTRACT, ITS PERFORMANCE OR NONPERFORMANCE, OR
DAMAGES ALLEGEDLY RESULTING FROM SAME WILL BE ARBITRATED IN THE CITY OF
DALLAS, TEXAS, AND THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION WILL APPLY.
IF BINDING ARBITRATION IS UNAVAILABLE TO RESOLVE ANY CONTROVERSY AND IT IS
NECESSARY TO LITIGATE THE DISPUTE, THE DISPUTE SHALL BE LITIGATED IN A COURT OF
COMPETENT JURISDICTION IN DALLAS COUNTY, TEXAS.
10. MISCELLANEOUS: Shipper warrants the accuracy of the weight and dimension data furnished in
this Contract. Shipper understands that once its property is shipped by Freeman pursuant to the
instructions contained in this Contract, Shipper has no right to control the shipment; stop the shipment in
transit, or divert or reschedule same, and that Shipper will have no control over the property until it is
delivered pursuant to the instructions in this Contract. Shipper agrees that this Contract may be provided
to any third party, including common or contract carriers of cargo by air, water, rail, or road, for the
purpose of confirming the right of Freeman to control the handling of the property and all matters related
to payment for the shipment.
Freeman REV 5/15
MOTOR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT
This Contract establishes your legal obligations with regard to the property described herein being shipped with Freeman Transportation. It specifically limits your rights and
possible recovery if your property is lost or damaged. You must accept all terms and conditions of this Contract. You confirm that you have read and agree with all the terms and
conditions of this Contract by receipt without contest. This Contract may not be waived or varied, except in writing, and then only by an authorized representative of Freeman.
1. DEFINITIONS. In this Contract, “Freeman” means Freeman Expositions, Inc., and its respective
employees, officers, directors, agents, assigns, affiliated companies, and related entities including any
contractors appointed by Freeman. The term “Shipper” means the person or business for whom the
property is being transported, and includes their respective employees, officers, directors, agents,
assigns, affiliated companies, and contractors appointed by the Shipper, excluding only Freeman.
“Property” is all objects of any type received from the Shipper for transport by Freeman as described
herein. “Consignee” is the party to whom Shipper has designated the goods are to be delivered.
2. FINAL CONTRACT BETWEEN THE PARTIES. In exchange for Shipper’s payments and Freeman’s
services, which the parties have specified in this Contract, Freeman and Shipper each agree that this
Contact shall govern their respective rights and obligations regarding transportation of Shipper’s
property. This Contract shall take effect when the property first comes into the physical possession of
Freeman for inbound shipments and after loading on the applicable carrier for outbound shipments, and
the responsibility of Freeman under same shall end when the property has been placed in the
possession of the Consignee or the Consignee’s designated agent. If any part or provision of this
Contract is found by a court of competent jurisdiction to be void or unenforceable, the remainder of the
Contract shall continue in full force and effect.
3. FREEMAN’S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED. Freeman shall not be
responsible for the performance of individuals or firms who are not under the direct supervision or
control of Freeman. Freeman shall not be responsible for events or causes of loss, delay, or damage
beyond its reasonable control, including (by way of illustration only, and not as a limitation on the
breadth of this clause), strike, lockout, work slowdown or stoppage, power failure, breakdown of plant
or machinery, facility failure, vandalism, theft, Act of God, effect of natural elements, riot, civil
commotion or disturbance, terrorism, act of war or belligerent parties, and any other cause or causes
beyond the reasonable control of Freeman. Freeman shall not be liable for delay caused by highway
obstructions, or faulty or impassable highways, or lack of capacity of any highway, bridge, or ferry, or
caused by breakdown or mechanical defects of vehicles or equipment, or from any cause other than
the negligence of Freeman. Freeman shall not be bound to transport by any particular schedule,
means, vehicle or otherwise, other than with reasonable dispatch.
4. PACKAGING AND CRATES. Shipper’s property must be well packaged for safe and secure
handling, storage and shipment using ordinary care. Freeman makes neither representation nor any
warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper
might use for its property. Freeman shall not be responsible for damage to loose or uncrated materials,
padwrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly,
or improperly packed or labeled materials. Crates and packaging should be of a design to adequately
protect contents for handling by forklift and similar means. General guidance as to acceptable
packaging systems and procedures may be found in publications such as the National Motor Freight
Classification, published by the National Motor Freight Traffic Association.
5. PERISHABLE GOODS. Goods of a perishable nature are carried in dry trailers without
environmental or atmospheric control or other special services unless Shipper states on the face of the
“Service Request and Shipping Instructions” that the goods are to be carried in a refrigerated, heated,
specially ventilated or otherwise specially equipped trailer. This carriage may be subject to additional
charges. Shipper is responsible for bringing the goods to the proper temperature before loading the
goods into the trailer, for the proper stowage of the goods within the trailer, and for setting the
temperature (including maintenance and repair), during all times after the trailer is spotted by Freeman
and before the trailer is received by Freeman. Freeman is not responsible for product deterioration
caused by inherent vice, defects in the merchandise or transit times in excess of product shelf life.
Refrigerated, heated, specially ventilated or otherwise specially equipped trailers are not equipped to
change the temperature of goods (they are equipped only to maintain temperature). Shipper will give
written notice of requested temperature setting of the thermostatic controls before receipt of the goods
by Freeman. When a loaded trailer is received, Freeman will verify that the thermostatic controls are set
to maintain trailer temperature as requested. Freeman is unable to determine whether the goods were
at the proper temperature when they were loaded into the trailer or when the trailer is delivered to
Freeman. Air temperature at the unit sensor will be maintained within a proper range of plus or minus 5
degrees Fahrenheit of the temperature requested by Shipper on the face of the “Service Request and
Shipping Instructions” if the goods were at that temperature when loaded into the container and if the
temperature controls were properly set when the container was loaded.
6. REFUSED SHIPMENTS. If the Consignee refuses a shipment tendered for delivery or if Freeman is
unable to deliver a shipment because of fault or mistake of Freeman, Freeman’s liability shall then
become that of a warehouseman.
(a) Freeman shall promptly attempt to provide notice, by telephonic, electronic or written
communication as provided on the face of these shipping instructions, if so indicated, to Shipper or the
party, if any, designated in these instructions to receive notice.
(b) Storage charges, if applicable, shall start no sooner than the next business day following the
attempted notification. Storage may be, at Freeman’s option, in any location that provides reasonable
protection against loss or damage. Freeman may place the shipment in public storage at the owner’s
expense and without liability to Freeman.
(c) If Freeman does not receive disposition instructions within 48 hours of the time of Freeman’s
attempted first notification, Freeman will attempt to issue a second and final confirmed notification.
Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that
notification, Freeman may offer the shipment for sale at a public auction and Freeman has the right to
offer the shipment for sale. The amount of sale will be applied to Freeman’s invoice for transportation,
storage and other lawful charges. Shipper will be responsible for the balance of charges not covered
by the sale of the goods. If there is a balance remaining after all charges and expenses are paid, such
balance will be paid to the owner of the property sold hereunder, upon claim and proof of ownership.
(d) Where Freeman has attempted to follow the procedure set forth above and the procedure is not
possible, nothing shall be construed to abridge the right of Freeman, at its option, to sell the property
under such circumstances and in such manner as may be authorized by law.
(e) When perishable goods cannot be delivered and disposition is not given within a reasonable time,
Freeman may dispose of property to the best advantage. When Freeman is directed by Consignee or
Consignor to unload or deliver property at a particular location where Consignor, Consignee, or the
Agent of either is not regularly located, Freeman’s liability for the shipment shall terminate after
unloading or delivery.
7. INSURANCE. Freeman IS NOT AN INSURER. Shipper is responsible for obtaining insurance for its
property. Freeman provides no insurance for Shipper or its property.
(THE “FAIR MARKET VALUE” EQUALS THE AS IS WHERE IS PRICE FOR THE PROPERTY AT THE
LOCATION OF THE SHOW TO WHICH PRICE A WILLING BUYER AND A WILLING SELLER WOULD
AGREE IN AN ORDINARY COURSE OF BUSINESS, ARM’S LENGTH SALE.) OR $25.00 (USD) PER POUND
OF CARGO LOST OR DAMAGED UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A
DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SHIPPING
INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE. Even if Shipper has made a
declaration of value, liability shall never exceed the depreciated original invoice value or the fair market value of
the property, whichever is less. The value per pound for applying declared valuation charges shall be determined
by dividing Shipper’s declared value for carriage by the actual weight of the shipment. In all cases not prohibited
by law, where a lower value than the actual value of the said property has been stated in writing by Shipper or
has been agreed upon in writing as the released value of the property upon which the rate is based, such lower
value plus freight charges, if paid, shall be the maximum recoverable amount for loss or damage.
Notwithstanding the above limitations, all shipments containing the following items of extraordinary
value are limited to a maximum declared value of $500.00 (USD): (a) Artworks and objects of art, including
without limitation, original paintings, drawings, etchings, watercolors, tapestries and sculptures or prototypes; (b)
Clocks, jewelry, including costume jewelry, furs, and fur-trimmed clothing; (c) Personal effects, including without
limitation, papers and documents; or (d) Coin money, currency, gift certificates, debit cards, credit cards, and any
other items of extraordinary value. (e) For unmarked, unlabeled and improperly packaged television monitors, the
maximum liability is the lesser of $3.00 (USD) per pound or the actual invoice price.
Any declared value in excess of the maximums allowed herein is null and void, and the acceptance by Freeman
for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a
waiver of these maximums. In any event, (excluding small package program shipments) Freeman’s MAXIMUM
LIABILITY WILL NEVER BE MORE THAN $100,000 PER SHIPMENT. Shipper understands that even if Shipper
is not able to participate or fully participate in a Show due to loss of, theft of, or damage to their property,
Freeman shall not be liable or responsible for damages identified by the terms (by way of example only and not in
limitation of the breadth of this clause) such as the following: consequential damages, loss of use damages, loss
of profits damages, business interruption damages, delay damages, special damages, collateral damages,
exemplary damages, damages awarded for gross negligence, direct damages, indirect damages, or damages for
failure of performance, breach of contract damages, fraud damages, or any other sort of damage for tort or
breach of contract. This limitation shall bind the parties: (a) WHENEVER OR WHEREVER THE CLAIMED LOSS
OR DAMAGE MAY OCCUR; (b) EVEN THOUGH THE ALLEGED LOSS OR DAMAGE IS CLAIMED TO
RESULT FROM NEGLIGENCE, STRICT LIABILITY, PRODUCTS LIABILITY, BREACH OF CONTRACT,
BREACH OF STATUTE OR REGULATION, OR ANY OTHER LEGAL THEORY OR CAUSE, AND; (c) EVEN
THOUGH FREEMAN MAY HAVE BEEN ADVISED OR BE ON NOTICE OF THE POSSIBILITY OR EVEN THE
PROBABILITY OF SUCH DAMAGES.
8. SHIPPER’S RESPONSIBILITIES AND INDEMNIFICATION:
(a) Shipper must pay in full for the services rendered under this Agreement at the time the services are
requested. The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall
have no bearing on this duty of payment. No claim may be submitted by or on behalf of Shipper to Freeman
unless Shipper’s account is current.
(b) Shipper understands and acknowledges that Freeman does not accept or transport illegal or hazardous
materials of any kind or nature. Shipper warrants and will ensure that its property is inert, and contains no
Hazardous Substances, Hazardous Materials, Chemicals, Gasses, Explosives, Radioactive Materials, Biologically
hazardous agents, or any other substance, matter or object in any form that could pose a threat to the health or
safety of Freeman persons, property, or the public welfare in general. Such goods may be warehoused at owner's
risk and expense or destroyed without compensation.
(c) Shipper shall defend and indemnify Freeman, its employees, directors, officers, and agents from and against
any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities,
judgments, and expenses (including but not limited to reasonable attorneys‟ fees and investigation costs) on
account of personal injury, death, or damage to or loss of property or profits arising out of or contributed to by any
of the following: Shipper’s negligence, willful misconduct, or deliberate act; Shipper’s violation of Federal, State,
County or Local ordinances; Shipper’s violation of Show Regulations and/or Rules as published and set forth by
Facility and/or Show Management; and/or Shipper’s failure to comply with subsection (b) of this section regarding
the inclusion of any dangerous substances in the property placed with Freeman.
9. CLAIMS. Claims must be filed in writing within nine (9) months after the date of delivery of the property (or in
the case of export traffic, within nine (9) months after delivery at the port of export), except that claims for failure
to make delivery must be filed within nine (9) months after a reasonable time for delivery has elapsed. Suits for
loss, damage, or delay shall be instituted against Freeman no later than two (2) years and one (1) day from the
day when written notice is given by Freeman to the claimant that Freeman has disallowed the claim or any part or
parts of the claim specified in the notice. Shipper shall deliver notice of claim for loss or damage by hand, U.S.
mail, courier, facsimile, or electronic means to Sedgwick, PO Box 14151, Lexington, KY 40512-4151 as soon as
loss or damage is discovered. The notice of claim shall invite a prompt joint survey of the damage, at a time and
place to be agreed between the parties, and such survey shall go forward promptly. However, if in any case the
property is received by the Consignee or the Consignee’s agent without notice of loss or damage to property
being served on Freeman within 15 calendar days of the receipt of the property, it is agreed between Freeman
and Shipper that in that instance the presumption shall arise that the property was delivered in proper quantity
and in good condition. Claims filed more than nine (9) months following the date on which the property was
delivered or should have been delivered are agreed to be forever time barred.
10. CHOICE OF FORUM / ARBITRATION. THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF
THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES. EXCLUSIVE
VENUE FOR ALL DISPUTES ARISING OUT OF CONTRACT, TORT, COMMON LAW OR RELATING TO THE
ENFORCEMENT OR INTERPRETATION OF THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT
JURISDICTION IN DALLAS COUNTY, TEXAS. Notwithstanding anything herein to the contrary, any controversy
or claim arising out of or relating to this Agreement, or the breach thereof, shall be exclusively settled by
arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration
Rules and judgment on the award rendered by the arbitrator(s) may be entered by any court having jurisdiction
thereof.
11. MISCELLANEOUS. (a) Shipper warrants the accuracy of the weight and dimension data furnished in this
Contract; (b) Shipper understands that once its property is shipped by Freeman pursuant to the instructions
contained in this Contract, Shipper has no right to control the shipment, stop the shipment in transit, or divert or
reschedule same. (c) Shipper agrees that this Contract may be provided to any third party, including common or
contract carriers of cargo by air, water, rail, or road, for the purpose of confirming the right of Freeman to control
the handling of the property and all matters related to payment for the shipment. Shipper agrees that all
shipments are subject to correction and final charges determined by the actual or re-weighed weight of the
shipment.
12. SMALL PACKAGE PROGRAM. If items shipped via Freeman’s Small Packages program are lost,
damaged or destroyed while in Freeman’s possession, FREEMAN’S MAXIMUM LIABILITY SHALL BE
$100 per package UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF
VALUE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE
APPROPRIATE VALUATION CHARGE. If small packages are received by the Shipper and notice of loss
or damage is not received by Freeman within 15 days of the delivery of the property, the parties agree that
the presumption shall arise that the property was delivered in proper quantity and in good condition.
Freeman REV 5/15
D E L A Y
PLAY FAIR 2016
WAREHOUSE
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE.PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY.IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.
CARRIER:_______________________________ CARRIER:_______________________________
BOOTH NO._________ NO.______OF_____ PCS. BOOTH NO._________ NO.______OF_____ PCS.
EVENT:_________________________________ EVENT:_________________________________
PLAY FAIR 2016
WAREHOUSE
______________________________
EXHIBITOR NAME
FEBRUARY 09, 2016
C/O:FREEMAN
1 RAILROAD PLACE
MASPETH, NY 11378
______________________________
TO:
EXHIBITOR NAME
C/O:FREEMAN
1 RAILROAD PLACE
MASPETH, NY 11378
TO:
FEBRUARY 09, 2016
DEADLINE DATE IS :
N O T
DEADLINE DATE IS :
D E L A YD O
RECIEVING DATE BEGINS: JANUARY 11, 2016
N O T
R U S H
RECIEVING DATE BEGINS: JANUARY 11, 2016
D O
R U S H
N O T
D E L A Y D O
N O T
D E L A Y
R U S H
PLAY FAIR 2016
SHOW SITE
JACOB K. JAVITS CONVENTION CENTER 655 WEST 34TH STREET
NEW YORK, NY 10001
PLAY FAIR 2016
SHOW SITE
JACOB K. JAVITS CONVENTION CENTER
655 WEST 34TH STREET
NEW YORK, NY 10001
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE.
PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY.
IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.
CARRIER:_______________________________ CARRIER:_______________________________ BOOTH NO._________ NO.______OF_____ PCS. BOOTH NO._________ NO.______OF_____ PCS.
EVENT:_________________________________ EVENT:_________________________________
______________________________
EXHIBITOR NAME
C/O: FREEMAN
______________________________
TO:
EXHIBITOR NAME
C/O: FREEMAN
TO:
CANNOT DELIVER BEFORE: FEBRUARY 12, 2016 CANNOT DELIVER BEFORE: FEBRUARY 12, 2016
D O
R U S H
D E L A Y
PLAY FAIR 2016
HANGING SIGN
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE.PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY.IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.
CARRIER:_______________________________ CARRIER:_______________________________
BOOTH NO._________ NO.______OF_____ PCS. BOOTH NO._________ NO.______OF_____ PCS.
EVENT:_________________________________ EVENT:_________________________________
PLAY FAIR 2016
HANGING SIGN
______________________________
EXHIBITOR NAME
FEBRUARY 09, 2016
C/O:FREEMAN
1 RAILROAD PLACE
MASPETH, NY 11378
______________________________
TO:
EXHIBITOR NAME
C/O:FREEMAN
1 RAILROAD PLACE
MASPETH, NY 11378
TO:
FEBRUARY 09, 2016
DEADLINE DATE IS :
N O T
DEADLINE DATE IS :
D E L A YD O
RECIEVING DATE BEGINS: JANUARY 11, 2016
N O T
R U S H
RECIEVING DATE BEGINS: JANUARY 11, 2016
D O
R U S H
D E L A Y
______________________________
EXHIBITOR NAME
FEBRUARY 09, 2016
CARRIER:_______________________________
BOOTH NO._________ NO.______OF_____ PCS.
PLAY FAIR 2016
EVENT:_________________________________
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE.PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY.IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.
CARRIER:_______________________________
BOOTH NO._________ NO.______OF_____ PCS.
EVENT:_________________________________
PLAY FAIR 2016
EXHIBITOR OWNED CARPET EXHIBITOR OWNED CARPET
C/O:FREEMAN
1 RAILROAD PLACE
MASPETH, NY 11378
______________________________
TO:
EXHIBITOR NAME
C/O:FREEMAN
1 RAILROAD PLACE
MASPETH, NY 11378
TO:
FEBRUARY 09, 2016
DEADLINE DATE IS :
N O T
DEADLINE DATE IS :
D E L A YD O
RECIEVING DATE BEGINS: JANUARY 11, 2016
N O T
R U S H
RECIEVING DATE BEGINS: JANUARY 11, 2016
D O
R U S H
WHAT
ARE
FREIGHT SERVICE S?
As the official service contractor‚ Freeman is the exclusive provider of freight
services. Material handling includes unloading your exhibit material‚ storing up
to 30 days in advance at the warehouse address‚ delivering to the booth‚ the
handling of empty containers to and from storage‚ and removing of material from
the booth for reloading onto outbound carriers. It should not be confused with the
cost to transport your exhibit material to and from the convention or event. You
have two options for shipping your advance freight — either to the warehouse or
directly to show site.
How do I ship to the warehouse?
• We will accept freight beginning 30 days prior to show move-in.
• To check on your freight arrival‚ call Exhibitor Services at the location listed on
Quick Facts.
• To ensure timely arrival of your materials at show site‚ freight should arrive by
the deadline date listed on Quick Facts. Your freight will still be received after the
deadline date‚ but additional charges will be incurred.
• The warehouse will receive shipments Monday through Friday, except holidays.
Refer to Quick Facts for warehouse hours. No appointment is necessary.
• The warehouse will accept crates‚ cartons‚ skids‚ trunks/cases and carpets.
Loose or pad-wrapped material must be sent directly to show site.
• All shipments must have a bill of lading or delivery slip indicating the number of
pieces‚ type of merchandise and weight.
• Certified weight tickets must accompany all shipments.
• Warehouse freight will be delivered to the booth prior to exhibitor set up.
• Please call the number located on Quick Facts if you want to ship oversized
material that requires special equipment to the warehouse.
How do I ship to show site?
• Freight will be accepted only during exhibitor move-in. Please refer to Quick
Facts for the specific exhibitor move-in dates and times.
• All shipments must have a bill of lading or delivery slip indicating the number of
pieces‚ type of merchandise and weight.
• Certified weight tickets must accompany all shipments.
What about prepaid or collect shipping charges?
• Collect shipments will be returned to the delivery carrier.
• To ensure that your freight does not arrive collect‚ mark your bill of lading
“prepaid.”
• “Prepaid” designates that the transportation charges will be paid by the exhibitor
or a third party.
How should I label my freight?
• The label should contain the exhibiting company name‚ the booth number and
the name of the event.
• The specific shipping address for either the warehouse or show site is located
on Quick Facts.
How do I estimate my Material Handling charges?
• Charges will be based on the weight of your shipment. Each shipment received
is considered separately. The shipment weight will be rounded to the next 100
pounds. Each 100 pounds is considered one “cwt.” (one hundred weight). All
shipments are subject to reweigh.
• On the Order Form‚ select whether the freight will arrive at the warehouse or be
sent directly to show site.
• Next‚ select the category that best describes your shipment. There are three
categories of freight:
Crated: material that is skidded or is in any type of shipping container that can
be unloaded at the dock with no additional handling required.
Special Handling: material delivered by the carrier in such a manner that it
requires additional handling‚ such as ground unloading, stacked and constricted
space unloading‚ designated piece unloading, loads mixed with pad-wrapped
material, loads failing to maintain shipping integrity, and shipments that
require additional time, equipment or labor to unload. Federal Express and
UPS are included in this category due to theirdelivery procedures.
Uncrated: material that is shipped loose or pad-wrapped‚ carpet and / or pad-only
shipments, and / or unskidded machinery without proper lifting bars or hooks.
• Add overtime charges for inbound if material is delivered to the booth during
the overtime period stated on Quick Facts. This includes both warehouse and
show site shipments.
01/15
• Add overtime charges for outbound if material is loaded onto the outbound
carrier during the overtime period stated on Quick Facts.
• Add the late delivery charge listed on the Order Form if the shipment is accepted
at the warehouse or at show site after the deadline date listed on Quick Facts.
• The above services‚ whether used completely or in part‚ are offered as a package
and the charges will be based on the total inbound weight of the shipment.
• Shipments received without receipts or freight bills, such as UPS and Federal
Express, will be delivered to the booth without guarantee of piece count or condition.
What happens to my empty containers during the show?
• Pick up “Empty Labels” at the Service Center. Place a label on each container.
Labeled containers will be picked up periodically and stored in non-accessible
storage during the show.
• At the close of the show‚ the empty containers will be returned to the booth in
random order. Depending on the size of the show‚ this process may take several
hours.
How do I protect my materials after they are delivered to the show or
before they are picked up after the show?
• Consistent with trade show industry practices‚ there may be a lapse of time
between the delivery of your shipment(s) to your booth and your arrival. The
same is true for the outbound phase of the show — the time between your
departure and the actual pick-up of your materials. During these times‚ your
materials will be left unattended. We recommend that you arrange for a
representative to stay with your materials or that you hire security services to
safeguard your materials.
How do I ship my materials after the close of the show?
• Each shipment must have a completed Material Handling Agreement in order to
ship materials from the show. All pieces must be labeled individually.
• To save time‚ complete and submit the Outbound Shipping Form in advance‚ or
you may contact the Service Center at show site for your shipping documents.
The Material Handling Agreement and labels will be processed and available
prior to show closing.
• After materials are packed‚ labeled‚ and ready to be shipped‚ the completed
Material Handling Agreement must be turned in at the Service Center.
• Call your designated carrier with pick-up information. Please refer to Quick Facts
for specific dates and times. In the event your selected carrier fails to show on
final move-out day‚ your shipment will either be rerouted on Freeman’s carrier
choice or delivered back to the warehouse at the exhibitor’s expense.
• For your convenience‚ show recommended carriers will be on site to handle
outbound transportation.
Where do I get a forklift?
• Forklift orders to install or dismantle your booth after materials are delivered
may be ordered in advance or at show site. We recommend that you order in
advance to avoid additional charges at show site. Refer to the Order Form for
available equipment.
• Advance and show site orders for equipment and labor will be dispatched once a
company representative signs the labor order at the Service Center.
• Start time is guaranteed only when equipment is requested for the start of the
working day.
Do I need insurance?
• Be sure your materials are insured from the time they leave your firm until
they are returned after the show. It is suggested that exhibitors arrange all-risk
coverage. This can be done by riders to your existing policies.
• All materials handled by Freeman are subject to the enclosed Terms and Conditions.
Other available services (may not be available in all locations)
• Cranes
• Scissor lifts‚ condors
• Access storage at show site
• Exhibit transportation services (see enclosed brochure)
• Security storage at show site
• Short-term and long-term warehouse storage
• Local pick-up and delivery
• Priority empty return
DRIVING DIRECTIONS TO THE FREEMAN WAREHOUSE
1 RAILROAD PLACE, MASPETH, NY 11378
FROM THE NORTH
Take I-95 South to I-295 South to Throggs Neck Bridge – go over bridge to I-295 South (Clearview
Expressway) – take Exit 4E-W5 onto I-495 West (Long Island Expressway) – take I-495 West to exit
18 toward Maurice Ave – turn left onto Maurice Ave – at 2nd traffic light, bear right onto 55th Dr – go
one block, turn left onto 58th St – bear right onto Maspeth Ave - turn right onto Railroad Pl – turn left
at the end of the street into driveway and proceed through gate.
FROM THE SOUTH
Take I-95 North to Exit 10 – follow signs for 440/Verrazano Bridge – take I-278 East over Verrazano to
I-278 East (Brooklyn Queens Expressway) – take Exit 35 to I-495 East – follow signs to Maurice Ave
(Exit 18) – ride Service Road to Maurice Ave – turn right onto Maurice Ave - turn right onto 55th Dr –
one block, turn left onto 58th St – bear right onto Maspeth Ave - turn right onto Railroad Pl – turn left
at the end of the street into driveway and proceed through gate.
FROM THE WEST
Take I-80 East over George Washington Bridge – follow signs for Triboro Bridge (RFK) – go over
bridge – trucks MUST exit to Service Road – ride Service Road to enter I-278 West – take I-278 West
to Exit 36A to 58th St – turn left onto 58th St – bear right onto Maspeth Ave - turn right onto Railroad
Pl – turn left at the end of the street into driveway and proceed through gate.
FROM THE EAST
Take I-495 West to exit 18 toward Maurice Ave – turn left onto Maurice Ave – at 2nd traffic light, bear
right onto 55th Dr – go one block, turn left onto 58th St – bear right onto Maspeth Ave - turn right onto
Railroad Pl – turn left at the end of the street into driveway and proceed through gate.
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
NAME OF SHOW:_________________________________________________________________________________________
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME_______________________________________________________________ BOOTH #:_________________________
CONTACT NAME:_______________________________________________________ PHONE #:__________________________
E-MAIL ADDRESS________________________________________________________________________________________
For Assistance, please call 201-299-7575 to speak with one of our experts.
Let Freeman Online® estimate your material handling charges for you. Log on to www.freemanco.com/store, select your show
and click on “Estimate My Material Handling Costs”. From Freeman Online® you can print extra shipping labels, get tips on how
to package your freight and much more.
MATERIAL HANDLING SERVICES
CRATED:
Material that is skidded or is in any type of shipping container that can be unloaded at the dock
with no additional handling required.
SPECIAL HANDLING: Material delivered in such a manner that it requires additional handling, such as ground unloading,
stacked or constricted space unloading, designated piece unloading, shipment integrity, alternate (See definitions on back)
delivery location, loads mixed with pad wrapped material, no documentation and shipments that
require additional time, equipment or labor to unload. Federal Express, UPS & DHL are included
in this category due to their delivery procedures.
UNCRATED:
Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting points.
CARPET AND/OR PAD ONLY: Shipments that consist of loose carpet and/or padding only require additional labor and equipment to unload.
STRAIGHT TIME:
8:00 A.M. to 4:30 P.M. Monday through Friday
4:30 P.M. to 8:00 A.M. Monday through Friday, all day Saturday, Sunday, and Holidays
OVERTIME:
(Overtime will be applied to all freight received at the warehouse and/or show site that must be
moved into or out of booth during above listed times.)
Please note: February 15th is Presidents Day Holiday double time rates will apply.
Description
Price Per
CWT
200 lb. Minimum
RATE CLASSIFICATIONS:
Warehouse Shipment (100 lb. minimum)
Crated or Skidded Shipment............................................................................ $164.00
Special Handling Shipment.............................................................................. $213.50
Carpet and/or Pad Only Shipment................................................................... $246.00
Show Site Shipment (100 lb. minimum)
Crated or Skidded Shipment............................................................................ $118.00
Special Handling Shipment.............................................................................. $153.25
Uncrated or Pad Wrapped Shipment............................................................... $ 177.00
Carpet and/or Pad Only Shipment................................................................... $ 177.00
Small Package - Maximum weight is 50 lbs.
Carton.............................................................................................................. $45.00
SURCHARGES: (which may be applicable)
Shipment Delivered after Deadline Date (in addition to above rates)
Warehouse Shipment after February 2, 2016.................................................. $82.00
Show Site Shipment after February 9, 2016.................................................... $59.00
Overtime Charge - Inbound and/or Outbound (in addition to above rates)
Crated or Skidded Shipment............................................................................ $59.00
Special Handling Shipment.............................................................................. $76.50
Uncrated or Pad Wrapped Shipment............................................................... $88.25
Carpet and/or Pad Only Shipment................................................................... $88.25
Description
Weight
CWT
Price per
CWT
Estimated Total
Cost (200 lb. Min.)
÷ 100 =
Surcharges
÷ 100 =
The warehouse will receive shipments Monday through Friday
during the hours of 8:00 AM - 2:30 PM.
To check on the arrival of freight, please call (201) 299-7575.
(428330)
JCC 15/16
8.875% Tax
Total
N/A
FREEMAN material handling
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
FreemanNewYorkES@freemanco.com
for frequently asked questions and material handling estimator tools, go to www.freemanco.com/store
Special handling applies to shipments that are loaded by cubic space and/or packed in such a manner as to
require additional labor/handling, such as ground unloading, constricted space unloading, designated piece
unloading, or stacked shipments. Also included are shipment integrity, alternate delivery locations, mixed
shipments, and shipments without individual bills of lading. Shipments loaded in this manner require additional
time, labor, or equipment, to unload, sort and deliver.
What is Ground Loading/Unloading?
Vehicles that are not dock height, preventing the use of loading docks, such as U-hauls, flat bed trailers,
double drop trailers, company vehicles with trailers that are not dock level, etc.
What is Constricted Space Loading/Unloading?
Trailer loaded “high and tight” shipments that are not easily accessible. Freight is loaded to full capacity of
trailer – top to bottom, side to side. One example of this is freight that is loaded down one side of a trailer
that must be bypassed to reach targeted freight.
What is Designated Piece Loading/Unloading?
Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select
the next piece, having to remove freight from the trailer then reload to fit or the trailer must be loaded in a
sequence to ensure all items fit.
What are Stacked Shipments?
Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to
booth. Stacked or “cubed out” shipments, loose items placed on top of crates and/or pallets constitute special
handling.
What is Shipment Integrity?
Shipment integrity involves shipments on a carrier that are intermingled, or delivered in such a manner that
additional labor is needed to sort through and separate the various shipments on a truck for delivery to our
customers.
What is Alternate Delivery Location?
Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver some
shipments to different levels in the same building, or to other buildings in the same facility.
What are Mixed Shipments?
Mixed shipments are defined as shipments of mixed crated and uncrated goods, where the percentage of
uncrated is minimal and does not warrant the full uncrated rate for the shipment, but does require special
handling. Freeman defines special handling for mixed loads as having less than 50% of the volume as uncrated.
What does it mean if I have “No Documentation”?
Shipments arrive from a small package carrier (including, among others, Federal Express, UPS & DHL) without
an individual Bill of Lading, requiring additional time, labor and equipment to process.
What is the difference between Crated and Uncrated Shipments?
Crated shipments are those that are packed in any type of shipping container that can be unloaded at the
dock with no additional handling required. Such containers include crates, fiber cases, cartons, and properly
packed skids. An uncrated shipment is material that is shipped loose or pad-wrapped, and/or unskidded
without proper lifting points.
What about carpet only shipments?
Shipments that consist of loose carpet and/or padding only require additional labor and equipment to unload.
03/15
(Show #)
special handling definitions
SPECIAL HANDLING DEFINITIONS
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
freemannewyorkes@freemanco.com
NAME OF SHOW:
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
BOOTH SIZE:
X
CONTACT NAME:PHONE #:
E-MAIL ADDRESS:
For
Assistance, please call 201-299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
FORKLIFT RIGGING EQUIPMENT AND LABOR
Straight Time -
8:00 a.m. to 4:30 p.m. Monday through Friday
Overtime -
4:30 p.m. to 8:00 a.m. Monday through Friday, all day Saturday and Sunday
Double Time - Recognized holidays
• Show site prices will apply to all labor orders placed at show site
• Start time guaranteed only at start of working day
• One hour minimum - labor thereafter is charged in half (1/2) hour increments
• Supervisor must check in at Service Desk to pick up labor
• When scheduling dismantle labor, be sure to allow sufficient time for empty containers to be returned to your booth
Part#
Description
Advance
Price
Show Site Price
FORKLIFT LABOR
304050
Forklift w/operator - up to 5,000 lbs - ST.................................................................$ 439.00
$ 570.50
304051
Forklift w/operator - up to 5,000 lbs - OT................................................................$ 651.50
$ 846.75
304052
Forklift w/operator - up to 5,000 lbs - DT.................................................................$ 889.50
$1,156.25
3040100 Forklift w/operator - up to 10,000 lbs - ST.................................................................$ 526.75
$ 684.75
3040101 Forklift w/operator - up to 10,000 lbs - OT................................................................$ 781.50
$1,015.75
3040102 Forklift w/operator - up to 10,000 lbs - DT.................................................................$1,063.50$1,382.50
3090600 Man cage for Forklift ............................................................................................... $ 76.75
$ 76.75
3090700 Forklift Boom............................................................................................................ $ 76.75
$ 76.75
3090800 Pallet Jack ............................................................................................................... $ 76.75
$ 76.75
INSTALLATION
Part #
Description
Date
Start # of Equip/ Approx Hrs
Time Person per Person
Total Hours
Hourly
Rate
Estimated
Total Cost
Describe work to be done:______________________________________________________________________________
____________________________________________________________________________________________________
Tax
8.875%
Total
DISMANTLE
Part #
Description
Date
Sub-Total
Start
Time
# of Equip/ Approx Hrs
Person per Person
Total Hours
Hourly
Rate
Estimated
Total Cost
Describe
work to be done:______________________________________________________________________________
Sub-Total
TaxN/A
____________________________________________________________________________________________________
(428330)
Total
FREEMAN forklift / rigging labor
DEADLINE DATE
JANUARY 19, 2016
ATTENTION ALL EXHIBITORS!
The operation or use of all motorized lifting equipment
for installation or dismantle of booth structures or signs is
not permitted by exhibitors or their appointed contractors.
ALL LIFTS AND MANPOWER MUST BE PROVIDED BY
THE OFFICIAL SERVICE CONTRACTOR
Thank you for your complete cooperation.
FREEMAN motorized lifts
M O T O R I Z E D L I F T S at
Jacob k. javits Convention Center
909 Newark Turnpike
Kearny, NJ 07032
(201) 299-7575 Fax: (469) 621-5618
FreemanNewYorkES@freemanco.com
NAME OF SHOW:
PLAY FAIR 2016 / FEBRUARY 13 - 14, 2016
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
X
E-MAIL ADDRESS :
For Assistance, please call (201) 299-7575 to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS. WE WOULD BE
HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO
REVIEW AND SIGN. TO TAKE ADVANTAGE OF THIS SERVICE, PLEASE COMPLETE AND RETURN THIS FORM.
SHIPPING INFORMATION
FROM: SHIPPER/EXHIBITOR NAME:
BILLING ADDRESS:
CITY:
STATE/
PROVINCE:
ZIP/
POSTAL CODE:
STATE/
PROVINCE:
ZIP/
POSTAL CODE:
SHIP TO: COMPANY NAME:
DELIVERY ADDRESS:
CITY:
ATTN:
PHONE#:
SPECIAL INSTRUCTIONS:
METHOD OF SHIPMENT
PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW
FREEMAN EXHIBIT TRANSPORTATION
1 Day: Delivery next business day
2 Day: Delivery by 5:00 P.M. second business day
Expedited
Deferred: Delivery within 3-4 business days
Standard Ground
Specialized: Pad wrapped, uncrated, or truckload
Verify the piece count, weight and that
a signature is on the Material Handling
Agreement prior to shipping out.
SHIPMENTS WITHOUT PAPERWORK
TURNED IN WILL BE RETURNED TO OUR
WAREHOUSE AT EXHIBITOR’S EXPENSE.
OTHER COMMON CARRIER
OTHER VAN LINE
Freeman will make arrangements for all
Freeman Exhibit Transportation shipments.
Arrangements for pick-up by other carriers
is the responsibility of the exhibitor.
OTHER AIR FREIGHT
Next Day
2nd Day
CARRIER PHONE #:
DESIRED NUMBER OF LABELS:
07/15 (428330)
Once your shipment is packed and ready
to be picked up, please return the Material
Handling Agreement to the Exhibitor
Services Center.
Deferred
FREEMAN outbound shipping
OUTBOUND MATERIAL HANDLING
AND SHIPPING LABELS
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