Your Employee
Benefits at Asciano
Toolkit for EA Employees
Your complete guide on how to
access a great range of benefits
Contents
PAGE
2
Message from Alex Badenoch
3
How to use this resource
4
Financial benefits
5
Your pay
6
Leave entitlements/options
7
Salary packaging
8
Discounts and other programs
10
Non financial benefits
11
Health and wellness
13
Reward and recognition
Your Employee Benefits at Asciano • Toolkit for EA Employees • November 2014
1
Message from Alex Badenoch
I am very pleased to be able to introduce you to our
first edition of the Asciano Employee Benefits Booklet.
This booklet highlights a range of
offerings, including career, financial,
lifestyle and family benefits that are
available to you exclusively as part
of the Asciano team. Importantly,
this booklet also provides you with
quick tips on how and where to find
more information about our current
benefit offerings.
At Asciano, we recognise that our
people are vital to our growth and
success. For this reason we are
passionate about building a culture
that attracts and encourages people
to achieve their best. Our aim is to
offer a range of employee benefits
that engage and reward our people
for their individual and collective
contribution to our success and for
demonstrating our core values of
Safety, Customer, People & Teamwork,
and Performance.
2
While we’re constantly reviewing
what we are able to offer, I hope you
will find value in the many exciting
benefits available to you as an
Asciano employee.
Wishing you every success during
your time at Asciano.
Alex Badenoch
Director HR, Corporate Affairs
and Customer
Safety • Customer • People & Teamwork • Performance
How to use
this resource
What are
employee benefits?
There are a suite of financial and
non financial benefits for people
working within the Asciano Group
which includes Pacific National
and Patrick’s ports, stevedoring
and logistics.
1.FINANCIAL BENEFITS attract a
direct financial discount or gain
of some description.
2.NON-FINANCIAL BENEFITS
may not attract a direct financial
gain, but are benefits which add
definite value to your employment
at Asciano and outside work.
Who can enjoy
these benefits?
A range of employee
benefits apply to all
Asciano employees.
The benefits outlined in
this booklet apply to our employees
who are covered by a Collective
Agreement. You should however
always refer to the relevant industrial
instrument, policy or terms and
conditions of employment to confirm
that the benefits are available to you.
Some benefits are offered directly
through Asciano, whilst others
have been negotiated directly with
suppliers or vendors.
We recommend that you consider
all options and what is right for
your personal circumstances
before committing yourself to any
specific arrangement.
Where can I find
out more?
While we have tried our best to
include as much information as
possible in this booklet, other
good sources of information
regarding employee benefits
include your Manager, HR
Representative, regular
newsletters, the new Connect
Magazine, e-Link updates and
our intranet site, the Junction.
If you cannot access
the Junction speak to your
Manager or HR representative
to find out more.
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Your Employee Benefits at Asciano • Toolkit for EA Employees • November 2014
3
Financial
benefits
This section covers benefits
that attract a direct financial
discount or gain.
4
Safety • Customer • People & Teamwork • Performance
Your pay
Your pay is important to your lifestyle and
purchasing choices. This section explains how
your pay is calculated and where you can find out
more information.
Remember, it is important to refer to
other sources of information about
these topics including your own
employment agreement, your Manager
or HR Representative along with the
Asciano intranet site, the Junction.
Your pay – the basics
Employees who are engaged under a
collective agreement at Asciano will
have their employment conditions,
including rates of pay, determined
by either an Enterprise Agreement
or Award. Employment conditions
within a collective agreement apply
to all employees employed under it.
For more information on pay rates,
pay frequency or superannuation
please refer to your relevant
collective agreement.
You can locate your collective
agreement via the Junction
under People & Learning >
Employee Toolbox > Enterprise
Agreements or via this external
link: https://www.fwc.gov.au/
awards-and-agreements
If you cannot access the
Junction please speak to your
Manager or HR representative.
Employee Self Service
(ESS) for payroll and other
information
You can take a look at all your weekly/
fortnightly wage payments and
superannuation information by signing
into ESS in the Peoplesoft system
which can be accessed through
the Junction home page.
You can use the ESS function in
Peoplesoft to review your leave
balances, apply for leave and update
your bank and personal details.
If you are new to Asciano your
Manager will confirm for you when
your first payment date will occur.
If you have any questions regarding
your pay, superannuation or
payroll deductions you can
direct these queries to your HR
representative and/or Asciano Payroll
Services on 1800 000 042 or at
payroll@asciano.com.au
If you do not have IT access
please contact your Manager
who can request access for you
by filling out a IT System Access
Form. For any other IT related
queries the IT Service Desk can
be contacted on 1800 647 462 or
at servicedesk@asciano.com.au
Your Employee Benefits at Asciano • Toolkit for EA Employees • November 2014
5
Leave entitlements/options
There are a range of leave
entitlements in addition to your pay.
Your collective agreement will set
out many of your leave entitlements
including annual, personal/carers
and compassionate leave. For
detailed information on your leave
entitlements, please refer to your
relevant collective agreement.
Paid Parental Leave
One aspect worth highlighting is
Asciano’s offering of Paid Parental
Leave. Our Company offers eligible
employees 12 weeks of paid parental
leave which is in addition to any
support provided by the federal
government through the Australian
Government Paid Parental Leave
Scheme. Asciano also offers 1 week
paid leave and 2 weeks unpaid leave
for a Secondary Care Giver upon the
birth or adoption of a child.
You can find further
information on all of Asciano’s
leave options and policies
located on the Junction
> People & Learning >
Employee Toolbox > Policies.
Community
Service Leave
Other paid leave offerings for
eligible Asciano employees
include Community Service
Leave which incorporates
Emergency Services Volunteer
Leave, Defence Force Leave
and Jury Service.
Study Leave
There is also an opportunity
to apply for a limited period of
Study Leave which is outlined
under the Tertiary Education
Assistance Policy.
If you cannot access the
Junction please speak to your
Manager or HR representative.
6
Safety • Customer • People & Teamwork • Performance
Salary packaging
Superannuation
Superannuation is the easiest way
to salary package and to reduce
your taxable income. For details
on how to do this, check out the
‘Superannuation’ section under the
Employee Toolbox > Remuneration
and Benefits section of the Junction.
Keep an eye out for
onsite Superannuation
Information Briefings held by
Superannuation Providers.
These briefings provide you
with the ideal opportunity to
ask any super related questions
and are a great way to keep you
up-to-date on what’s happening
in superannuation.
Novated leasing
Vehicles are to be packaged on a
novated finance lease basis only.
The administration of the vehicle is
fully managed by the novated lease
provider. Vehicle type, lease terms
from 2 to 5 years and residual values
(subject to ATO guidelines) are at the
choice of the employee.
To confirm if you are eligible to take
out a novated lease please speak to
your Manager or HR representative.
Further details on
Superannuation and Novated
Leasing are available on
the Junction under People &
Learning > Employee Toolbox
> Remuneration & Benefits.
If you cannot access the
Junction please speak to your
Manager or HR representative.
Eligible permanent employees
from certain categories are able
to enter into novated leasing
arrangements to purchase and run
leased vehicles through their salary
packages. For Asciano two providers
are currently in place, SG Fleet
and Remunerator.
Your Employee Benefits at Asciano • Toolkit for EA Employees • November 2014
7
Discounts and other programs
Hotels
Car hire
The Asciano
Thrifty Car Hire Agreement
allows for all employees to
access corporate rates when
booking for leisure by way of
becoming a Blue Chip Member.
For all leisure bookings, contact
Thrifty on 1300 365 564
and quote CDP number
4908006555.
For further information please
see the Rental Vehicles page on
the Asciano Travel Intranet site’
with located on the Junction >
Legal, Finance & Governance >
Procurement > Travel.
BUPA health
insurance
While the Plan is entirely
employee-funded (by direct
bank account deduction),
features include competitive
corporate premiums and access
to higher benefit levels.
Details are available via this link:
https://corporate.bupa.com.au/
8
Visit the Hotels page
on the Junction
> Legal, Finance
& Governance >
Procurement >
Travel for the list of
preferred hotels.
Virgin Australia
Asciano has a health
benefits plan available
to all employees – the Asciano
Bupa Corporate Health Plan.
Username: asciano
Password: healthplan
Asciano has secured discounted
corporate rates for 2014 through to
2016 across a range of hotels within
Australia. Asciano employees can
access these rates when travelling for
business or leisure.
Our partnership airline,
Virgin Australia offers several
benefits for Asciano employees
including status matching
with Qantas Frequent Flyer
memberships, discounted
corporate lounge memberships
for eligible employees and
periodic discount offers on
Virgin Holiday Packages and
leisure Fares.
For further information visit the
Airlines page on the Junction >
Legal, Finance & Governance >
Procurement > Travel.
Safety • Customer • People & Teamwork • Performance
Asciano
Advantage
The Asciano
Advantage Program
is an on‑line facility
which gives all
our employees and their family
members access to discounted buying
opportunities with over 500 retailers
and 3 million products. Employees can
simply register their details, activate
their account and then shop online
through the portal to receive cashback
on purchases made.
The discounts accrue as bonus
rewards which can then be redeemed
as cash or you can select to donate
part or all of your rewards to a
non-profit charity, school or sports
group of your choice. To register
for an account you can simply log
onto http://asciano.shopgo.com.au
and enter your details. For Asciano
employees the access code is asciano.
If you cannot access the Junction
please speak to your Manager or HR
representative for further information
on these discounts.
Take Microsoft
Office Home
All Asciano employees can
take advantage of Microsoft’s
Software Assurance Home
Use Program (HUP), which
is offering a licensed copy of
Microsoft® Office 2013 to use
on your home computer (either
PC or Mac) for just $15 (retail
around $120)! The offer includes
a copy of many popular desktop
PC applications, such as Word,
Excel, PowerPoint, Outlook,
Access, OneNote and Publisher.
Go to http://www.
microsofthup.com/hupau/
faq.aspx?culture=en-AU or
call 13 20 58, enter your email
address and insert the following
program code: 25387D7EFE
OPSM
OPSM, as providers to Asciano for prescription safety eyewear, are
currently offering a 20% discount on eyewear to Asciano employees.
While this particular offer will expire on 30 January 2015, OPSM regularly
extend promotional offers to Asciano employees. Please visit our
intranet site the Junction > People & Learning > Employee Toolbox >
Remuneration & Benefits for details on new discount offers.
Your Employee Benefits at Asciano • Toolkit for EA Employees • November 2014
9
Non
financial
benefits
This section covers benefits
that may not attract a direct
financial benefit.
10
Safety • Customer • People & Teamwork • Performance
Health and wellness
Employee assistance
program and
dietician services
We use the services of Davidson
Trahaire Corpsych to provide an
employee assistance program
for all employees. Through the
assistance program the services
of qualified professionals are
available to all employees and their
families to support them in times of
personal need.
The core program provides
online resources and confidential
counselling services for employees
via a well publicised 1300 number
(1300 360 364). Coaching and
support services are also available
for our People Managers. In addition,
on a per usage basis, trauma
intervention and drug and alcohol
assessment services are available via
manager referral.
Recently a new dietician service was
also launched through the current
employee assistance program. This
service provides access to accredited
dieticians who are available at no
cost to all of our employees. The first
consultation is conducted by phone
and appointments can be made
via the regular contact number –
1300 360 364.
As is the case when accessing
regular counselling services with the
assistance program, employees will
need to provide their OU/BU details
when registering for the dietician
service. If you are unsure of your OU/
BU details these can be obtained
from your local administrator or
HR representative.
Services are also available
on-line via the following link:
http://www.eapdirect.com.au/
Registration is required using
the following login details:
Company name: Asciano
Token: asciano
Password: usrkey
Better Health is just
a phone call away. To
make an appointment,
call 1300 360 364.
Your Employee Benefits at Asciano • Toolkit for EA Employees • November 2014
11
Health and wellness
Flexible work arrangements
Asciano is committed to exploring
an employee’s need for flexibility in
their work arrangements, subject to
the reasonable needs of the business
and the provisions contained in
the relevant industrial instrument.
Flexible work practices can include
variations to:
• days of work;
Further details are available
on the the Junction > People &
Learning > Employee Toolbox
> Policies
If you cannot access the
Junction please speak to your
Manager or HR representative.
• work location (working from
home – this will not normally be
used as a continuing or ongoing
arrangement beyond a set period);
• hours (varying standard
working hours); and
• may include other variations to
standard working arrangements.
12
Safety • Customer • People & Teamwork • Performance
Reward and
recognition
Our
Thank You
Program
The Asciano
Thank You initiative
provides a simple
way for peers
and managers to
recognise people who
are going above and
beyond their day to
day activities.
Through daily, monthly, quarterly
and annual recognition, we
want to create a culture where
we are recognising those
individuals and teams who
consistently demonstrate our
values and are pro-actively
contributing to building a more
collaborative organisation.
Many thanks
Thanks
GrazieMerci Cheers
Good on ya
Thank you kindly
Gracies Thank
Thanks mate
you Danke
Great job
Ta Спасибо!
Dank u Gracias
Thanks a lot
Thank you very much
On ya
Say thanks in your own words
Go to www.ascianothanks.com.au
to send a colleague a thank
you e-card or to nominate a
colleague who has gone above
and beyond their normal duties
in one of our values of Safety,
Customer, People & Teamwork
or Performance.
Your Employee Benefits at Asciano • Toolkit for EA Employees • November 2014
13
Watch this
space for
further
updates to
Asciano’s
Employee
Benefit
Offerings!
Let us
know what
you think!
Please
feel free
to forward
your feedback in regards
to this booklet to
benefits@asciano.com.au