POSITION DESCRIPTION
PAYROLL & ACCOUNTS OFFICER
Date
April 2012
Position Type
Full Time
Division
Corporate Services
Location
Subiaco
Reports to
Finance Manager
Direct Reports
Nil
SECTION 1
POSITION SUMMARY
The primary responsibility of the Payroll & Accounts Officer is to coordinate the fortnightly
payroll processes, including all related processes, manage accounts receivable and support
the finance manager.
SECTION 2
RESPONSIBILITIES
Payroll
Coordinate and guarantee fortnightly disbursement of payroll, including the processing of all
benefits and taxes. Main responsibilities include:
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Processing, calculation and payment of fortnightly payroll
Check and process employee expense reimbursements against relevant policies and
process reimbursements
Prepare and remit monthly superannuation contributions
Reconciliation of payroll related general ledger accounts
Undertaking required internal reporting (including payslips)
Calculation and payment of termination payments in conjunction with Human Resources.
Processing increases and calculation of back pays.
Addressing any staff queries relating to payroll
Administration of Employee salary sacrifice including Employee Benefits Cards (and
similar cards which may be introduced) including monitoring balances to ensure they
remain below the FBT threshold
Maintaining salary allocation register and addressing queries relating to salary
allocations to budgets
Calculating annual leave and LSL adjustment.
End of year processing and reconciliation including payment summaries showing any
fringe benefits provided.
Liaising with budget holders regarding salary allocations for the budget and reforecast
processes including calculation of employee costs for inclusion in the budget and
reforecast templates
Calculation of effect of salary sacrifice on pay including estimate for additional tax (guide
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only, does not constitute professional advice)
Working with Human Resources on continuous process improvement and promotion of
staff benefits for attraction and retention
ATO Reporting
 Monthly calculation of PAYG amount for BAS
 Quarterly calculation of GST amounts for monthly BAS
 FBT calculations for the year, including estimate required contribution for coming year for
use of company vehicle
 FBT queries
 Reconciliation to related general ledger accounts.
Accounts Receivable
To provide financial, clerical and administrative services to ensure efficient, timely and accurate
payment of accounts receivable. Main responsibilities will include:
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Processing invoices including calculation of and processing monthly invoice from DAL in
relation to the NDSS
Processing of debtor invoices in accordance with DWA policies and procedures
Issuing in credit notes in accordance with DWA authorisation policy
Compilation of reimbursable contract invoices including collating all backup (eg ATSI,
Lotterywest, including acquittal of PMH Camps)
Contract invoicing as per contract schedule
Reconciliation of debtor accounts
Monitor and follow up debtors re overdue payments and other account queries
Produce monthly accounts receivable and report on any actions taken
Other accounts receivable tasks as necessary
Other duties
 Liaise with auditors with respect to payroll and accounts receivable
 Provide back up for banking processes when Finance Officer is on leave
 Maintain Petty cash system in accordance with DWA policies
Organisational Responsibilities
 Contribute to team and organisational meetings.
 Identify and attend professional development opportunities in line with a performance
appraisal plan.
 Other duties as required
SECTION 3
APPROVAL AND RECOMMENDATION LEVELS
APPROVE
RECOMMEND
FINANCE
Nil
Program resources required to
meet outcomes.
STAFFING
Nil
Program staff required to meet
outcomes
STRATEGY
Nil
Program strategies
SECTION 4
POSITION SPECIFICATION
Critical Competencies
performance)
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(skills, attitudes, abilities, motivations critical to successful
Demonstrated ability and experience in payroll including salary sacrifice and FBT.
Experience with accounts receivable desirable
Fast and accurate data entry skills.
Ability to work autonomously in a team environment.
Good organisational skills.
Excellent attention to detail.
Excellent interpersonal and customer service skills.
High level of verbal communication skills.
Good problem solving skills
Ability to use initiative and common sense
Qualifications (formal, recognised qualifications/professional memberships)
 At least two years relevant experience in a similar role.
 Completion, or working towards completion of, a tertiary qualification in Accounting or
Finance (desirable).
Knowledge & Experience (include area and level/significance of experience required)
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Strong working knowledge of MS Office suite of products
Knowledge of Salary sacrifice in a Public Benevolent Institution.
Knowledge of MYOB Employer Services Software is desirable but not essential, however
ability to problem solve will be an advantage in adapting to the system
Willingness to learn and adapt.
ACCEPTANCE OF POSITION DESCRIPTION
I ___________________________________________ have read and understand the
accountabilities and key performance indicators listed above and accept the position description
of the Payroll & Accounts Officer.
Signature
____________________________________________
Date:
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