Ariba Invoice
Management™ Solution
Benefits
100 Percent Digitization of Invoices
• Capture electronic invoices and paper
invoices with our outsourced paper invoice
conversion service or leverage your existing
scanning systems
• Convert high-volume paper invoice
suppliers to an electronic process
Touchless Invoicing – Global Reach
• Includes 80+ user-configurable business
rules for invoice validation and matching at
point of supplier submission
• Tailors business rules by supplier types,
region, spend categories, etc.
• Drives 98% touchless processing and > 50% reduction in processing costs
• Supports global e-invoice operations
that address more than 70 currencies,
digital signature authentication, VAT/tax
compliance, and data archival
Electronic invoicing is a proven solution for driving touchless invoice processing, but not everyone is
ready to transition off paper to an electronic process. With Ariba Invoice Management, you can proceed
at your own pace and combine paper invoice conversion with electronic invoicing to digitize 100
percent of your invoices.
Ariba Invoice Management offers you the ability to capture and automate the processing of all your
invoices. It is the only cloud-based, smart invoice solution integrated with the Ariba® Network—the
world’s largest business commerce network. Odds are, many of your suppliers are already part of the
Ariba Network. And with no technical barriers for participation, it is quick and easy to enable all of your
suppliers who are not already on the system.
A key feature of Ariba Invoice Management is the more than 80 business rules that can drive 98
percent touchless invoice processing rates. Business users can configure and update these rules with
no IT assistance or programming expertise. By empowering accounts payable with a touchless invoice
process, you improve AP productivity, manage your cash better, and elevate AP to a strategic role
within corporate finance.
Features
Technology: Extends your ERP or AP system to a smart invoice network that connects you to virtually
all your suppliers through a Software-as-a-Service (Saas)-based platform for touchless invoice
processing
• Enables PO and non-PO invoicing, PO-Flip®,
and invoicing against contracts to enforce
compliance
Community: Ariba Network, the world’s largest global trading community with close to one million
buyers and suppliers, and Ariba Exchange, an online community of peers and thought leaders for
sharing insights and best practices and value-added business partners
• Features optional electronic workflow
to manage invoice approvals, apply
cost codes, and quickly resolve invoice
exceptions
Capabilities: All that you need for efficient and effective global e-invoicing, including invoice
validation against 80+ business rules before posting to your AP or ERP systems; invoicing against
contracts; country-specific VAT/tax/legal compliance; account coding; 2-, 3-, and 4-way matching;
invoice routing and approval, including mobile approval; reporting; analytics; and invoice processing via
a supplier portal, EDI, cXML, CSV, and paper conversion services.
• Enables suppliers to maintain contact and
bank routing information via self-service
portal
• Provides advanced analytics for actionable
insight into process and operational
savings potential
• Integrates with existing ERP/AP systems
Payment - Working Capital Management
• Minimizes risk of overpayments, duplicate
payments, and fraud
• Enables capture of all early payment
discounts and three times more savings
over pre-negotiated discounts
• Creates opportunities for self-financing,
third-party financing, and dynamic
discounting
• Allows you to maintain or extend days
payable outstanding (DPO)
Maximum Supplier Participation
• Automates supplier on-boarding and
interactions for all of your suppliers
• Provides suppliers with visibility from a
web browser into invoice status and cash
forecasting
Why Ariba Invoice Management
Ariba combines a global business commerce network with on-demand applications that automatically
validate invoices before posting to your AP or ERP system. Ariba smart invoicing eliminates invoice
exceptions and supplier calls about invoice status. With fast and accurate invoice processing, greater
visibility and control, and stronger supplier relationships, you can drive:
• 98% touchless invoice processing. E-invoice solutions that offer only simple validation
capabilities—ensuring fields contain data, and in the right format—deliver touchless processing rates in
the 70 percent range. That leaves 30 percent of invoices requiring manual intervention to resolve errors
and exceptions. Ariba offers true e- invoicing in the cloud that detects invoice errors and exceptions
before they reach your AP or ERP system. With compressed invoice approval cycle times and mobile
invoice approval options, your team can leverage its speed and efficiency to secure additional discounts.
• Improved compliance with contract invoicing. Non-PO invoices, common with many service
suppliers, have been the most difficult invoice type to process in a timely, reliable fashion. With Ariba’s
contract invoicing capability, your suppliers can build invoices off contract to deliver the same level of
efficiency and compliance as PO invoices.
• Total supplier participation: Until now, the high cost and technical difficulties associated with custombuilt or enterprise portal solutions were obstacles to implementing an automated, global e-invoicing
solution. No longer. Your suppliers not already participating in the Ariba Network can be enabled quickly
and easily using a range of automated supplier enablement tools and connectivity options best suited
to their specific level of invoice activity. These include the Ariba Supplier Portal, accessible with just a
browser and an Internet connection. And if any suppliers insist on sending paper invoices, you can scan
and convert them to an electronic format for processing with Ariba Invoice Conversion Services.
Results
With Ariba Invoice Management, a
global equipment manufacturer:
• Processed 90% of global spend
through the Ariba Network
• Achieved a dramatic 75%
reduction in A/P headcount
• Enabled VAT legal compliance,
including “smart invoicing” in
China with validation step against
government VAT invoice
• Fewer supplier inquiries: Self-service tools for suppliers eliminate invoice and payment status
phone calls. Online dashboards centralize all documents and communications, so your suppliers
can view approvals, payments, rejected orders, and more. This readily available information helps
suppliers with cash forecasting and dispute resolution. Make it easier for your partners to work
with you, and you’ll enjoy the benefits that come with stronger vendor relationships.
• 100 percent on-time payment performance: While fully automated invoice management means
you can achieve virtually 100 percent on-time payment performance, there is no compromise in
DPO management. With Ariba, you can extend DPO by routinely agreeing to pay invoices on their
due date rather than upon receipt. You won’t need to worry about late payment fees—automation
avoids them. The key here is consistency: if your suppliers decide they need payment sooner, they’ll
be motivated to offer discounts in exchange. And that’s a good way to support procurement’s efforts
to negotiate new supplier contracts.
• Reduced supply chain risk: Greater visibility, enhanced connectivity, and improved collaboration
all contribute to stronger supplier relationships. By implementing a more efficient invoice process,
you can help your suppliers reduce their days sales outstanding (DSO). And by supporting their
working capital management efforts and working more closely in mutually beneficial ways, you can
help keep your suppliers strong and viable.
About Ariba, an SAP Company
Ariba is the world’s business commerce
network. Ariba combines industry-leading
cloud-based applications with the
world’s largest Internet-based trading
community to help companies discover
and collaborate with a global network
of partners. Using the Ariba® Network,
businesses of all sizes can connect to
their trading partners anywhere, at any
time from any application or device to
buy, sell and manage their cash more
efficiently and effectively than ever
before. Companies around the world use
the Ariba Network to simplify interenterprise commerce and enhance the
results that they deliver. Join them at:
www.ariba.com
Ready to Get Started?
To learn more about Ariba Invoice Management and the benefits it can deliver to your organization,
visit http://www.ariba.com/solutions/manage-cash/invoice-management or contact your account
representative.
Copyright © 2015 Ariba, Inc. All rights reserved. Ariba and the Ariba logo are registered trademarks of Ariba, Inc. Ariba Invoice Management is a
trademark of Ariba, Inc. All other brand or product names may be trademarks or registered trademarks of their respective companies or organizations
in the United States and/or other countries.
Ariba, an SAP Company
910 Hermosa Court, Sunnyvale, CA 94085
Toll-free (USA): 1 866 772 7422 I Outside USA: +1 650 390 1000
www.ariba.com
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