UCLA Legislative Assembly
Meeting
Thursday, November 5, 2015
2:00 p.m. – 4:00 p.m.
Kerckhoff State Rooms
Kerckhoff Hall
Leo Estrada, Senate Chair
Susan Cochran, Senate Vice Chair/Chair Elect
Joel Aberbach, Immediate Past Senate Chair
Timothy Malloy, Senate Secretary
Ann Karagozian, Senate Parliamentarian
http://www.senate.ucla.edu/
Academic Senate
LgA Meeting Agenda, November 5, 2015
I.
2:00-2:05 – Minutes of June 4, 2015 – Leo Estrada
II. 2:05-2:10 – Welcome and Brief Announcements – Leo Estrada
III.
Announcements by the President and Chancellor - None
IV. 2:10-3:30 – Other Announcements
V. 3:30-3:35 – Consent Calendar – Leo Estrada
VI.
Special Orders – Consent Calendar
VII.
Reports of Special Committees - None
VIII.
Reports of Standing Committees and Faculties - None
IX.
Petitions of Students – None
X.
Unfinished Business – None
XI. 3:35-3:50 – University and Faculty Welfare
Updates on UC and Campus Issues – Leo Estrada
XII. 3:50-4:00 – New Business
Academic Senate
LgA Meeting Agenda, November 5, 2015
I.
2:00-2:05 – Minutes of June 4, 2015 – Leo Estrada
II. 2:05-2:10 – Welcome and Brief Announcements – Leo Estrada
III.
Announcements by the President and Chancellor - None
IV. 2:10-3:30 – Other Announcements
V. 3:30-3:35 – Consent Calendar – Leo Estrada
VI.
Special Orders – Consent Calendar
VII.
Reports of Special Committees - None
VIII.
Reports of Standing Committees and Faculties - None
IX.
Petitions of Students – None
X.
Unfinished Business – None
XI. 3:35-3:50 – University and Faculty Welfare
Updates on UC and Campus Issues – Leo Estrada
XII. 3:50-4:00 – New Business
Academic Senate
LgA Meeting Agenda, November 5, 2015
I.
2:00-2:05 – Minutes of June 4, 2015 – Leo Estrada
II. 2:05-2:10 – Welcome and Brief Announcements – Leo Estrada
III.
Announcements by the President and Chancellor - None
IV. 2:10-3:30 – Other Announcements
V. 3:30-3:35 – Consent Calendar – Leo Estrada
VI.
Special Orders – Consent Calendar
VII.
Reports of Special Committees - None
VIII.
Reports of Standing Committees and Faculties - None
IX.
Petitions of Students – None
X.
Unfinished Business – None
XI. 3:35-3:50 – University and Faculty Welfare
Updates on UC and Campus Issues – Leo Estrada
XII. 3:50-4:00 – New Business
Academic Senate
Other Announcements
• Executive Board Vacancy
Academic Senate Chair Leo Estrada
• Budget Update – Financial Position of the Campus
Vice Chancellor Steve Olsen
• Opus Update
Vice Chancellor Carole Goldberg
Academic Senate
Other Announcements
• Executive Board Vacancy
Academic Senate Chair Leo Estrada
• Budget Update – Financial Position of the Campus
Vice Chancellor Steve Olsen
• Opus Update
Vice Chancellor Carole Goldberg
Academic Senate
2016-17 Budget Outlook
Presentation to the Legislative Assembly
By Vice Chancellor and CFO Steven A. Olsen
November 5, 2015
Recent Developments

November 2014
 Regents approve President Napolitano’s multi-year tuition proposal

January 2015
 Governor’s Budget proposed:
 4% increase in state funding
 Continuation of the tuition freeze
 No increase in nonresident students
 Governor and President established Select Advisory Committee on the Cost
Structure of the University

May 2015
 Governor and President announce framework agreement on state funding, tuition,
pensions, and academic initiatives

June 2015
 Legislature approves state budget
8
Key Elements of the Framework Agreement


State funding to increase 4% annually through 2018-19
Tuition to remain frozen through 2016-17, with inflationary increases thereafter



State to provide $436 million over three years to reduce UC’s unfunded pension
liabilities. Funds conditioned on the following:




Nonresident tuition for undergraduates to increase 8% in 2015-16, and 5% annually thereafter
Professional degree fees may be approved by the Regents, except law school fees will be frozen
for four years
Adoption of a new pension tier for employees hired on or after July 1, 2016
Pensionable salaries under the new tier limited to the Social Security wage base, currently
$117,000
Employees would have the option of a defined contribution plan
Five initiatives areas related to enhancing academic performance





Strengthening the transfer function
Review of upper division major requirements
Measures to reduce time-to-degree
Development of on-line courses for bottleneck courses
Innovative use of data to enhance learning and measure cost of instruction
9
Legislative Action on 2015-16 Budget



Framework agreement did not address access and enrollment issues
UC proposed an additional $50 million annual state investment to increase enrollment of
over three years
Legislature provided $25 million for enrollment of resident undergraduate students


UC will receive these funds if it can demonstrate in May 2016 that it has admitted a sufficient
number of resident undergraduate students to achieve an increase in 2016-17 of 5,000 students
over the 2014-15 academic year
Legislature expressed its intent that UC redirect existing nonresident tuition to support
enrollment of new California students.
10
Impact on UCLA

Due to rebenching, UCLA will receive almost none of the increased base funding from
the state over the next two years



Mandatory cost increases for salaries and benefits are essentially unfunded and must be
absorbed within UCLA’s existing resources
Except for certain professional schools, UCLA will receive no revenue from tuition
increases for the next two years
UCLA planning for an additional 600 resident undergraduate students in Fall 2016


These students would generate $3 million in new state funds and $5 million in net tuition
revenue
The Campus Enrollment Committee is assisting the EVC-Provost to identify a optimal strategy
for increasing enrollment of these students
11
UCLA Funding Priorities for 2016-17

Teaching undergraduate courses





Faculty hiring and setups
Teaching assistants
Financial aid
Admissions and enrollment management
Information technology
 Cybersecurity
 Enterprise systems – HR, financial, student systems

Capital investment
 Seismic and life safety
 Deferred maintenance
 Classroom improvements


Mandatory compliance issues
Centennial campaign
12
How Can UCLA Constructively Engage This Debate?
Options for Discussion

Continue and expand efforts to generate new revenue





Cost savings ideas





Expand professional degree programs
Establish new self-supporting degree programs
Commercialize intellectual property
Fundraising
Systemwide cost drivers – pension, health care, etc.
Integrate and streamline business processes
Improve utilization of space
Lessen impact of the regulatory and compliance environment.
Academic resources issues
 Further improve graduation rates and time to degree
 Find appropriate role for on-line instruction
13
Background Information on State Funding, Tuition, and Enrollment
14
Significant Milestones
UC State Funding
$3,500
•
$3,274
•
$3,000
$2,636
$2,418
$2,500
$2,792
$2,720
$2,644
$2,374
•
$2,378
M
i
l $2,000
l
i
o $1,500
n
s
•
$1,000
•
•
$500
$2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
2014-15
Following the 2008 financial crisis,
state funds were reduced by $850
million, or 28%.
As part of Governor Brown’s
overall plan to stabilize state
finances, an additional cut of $350
million was made in 2011-12.
Voters approved Proposition 30 in
November 2012, preventing an
additional $250 million cut, but no
new funds provided in 2012-13.
Tuition frozen.
In 2012-13, state provides a buyout
of 2011-12 tuition hikes, plus a 5%
base increase in 2012-13, This is the
first year of the Governor’s
5%/5%/4%/4% plan. Tuition freeze
continues.
5% base increase in 2013-14.
Tuition freeze continues.
4% base increase in 2014-15.
Tuition freeze continues. State funds
are still $480 million below 2007-08
levels, in nominal dollars, not
considering inflation or enrollment
increases.
15
Undergraduate Resident
Systemwide Tuition and Fees
$14,000
$12,192
$12,192
$12,192
$12,192
$12,000
$10,302
$10,000
$8,847
$8,000
$7,126
$6,636
$6,000
$4,000
$2,000
$0
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
• In response to the state budget
cuts, the University of California
increased systemwide tuition and
fees beginning in 2008-09.
• By 2011-12, fees had increased
$12,192, or 84 percent above
2007-08 levels.
• Tuition has been frozen since
2011-12.
• These tuition increases replaced
approximately one-third of the
lost state funding over this period.
• The remaining revenue shortfalls
were addressed by reducing
spending and increasing
enrollment of nonresident
undergraduate students.
• Under President Napolitano’s
plan, tuition could increase up to
5% annually in each of the next
five years, depending on the level
of new state funding.
• Additional moneys would be set
aside for financial aid, sufficient
to fully cover all tuition and fees
for one-half of UC
undergraduates.
2014-15
16
UCLA State Funding
Significant Milestones
$700
$643
$603
$577
$600
$470
$500
$436
M
i
l $400
l
i
o $300
n
s
$399
$407
2011-12
2012-13
$454
• UCLA’s state funds was $643 million
in 2007-08, the year of the financial
crisis.
• By 2011-12, state funds had fallen to
$399 million, a reduction of $244
million, or 38%, below the 2007-08
level.
• Since 2011-12, state funds have
increased by $55 million. State funds
remain $189 million, or 29%, below
2007-08 levels, in nominal terms, not
accounting for inflation or increased
student enrollment.
• State funds now make up less than onehalf of UCLA’s General Fund
revenues, and about one-quarter of
UCLA’s core funding supporting the
academic program.
$200
$100
$2007-08
2008-09
2009-10
2010-11
2013-14
2014-15
17
Undergraduate Student Headcount
25,000
23,377
23,607
23,329
23,163
22,597
22,794
22,521
22,515
20,000
15,000
10,000
6,022
5,201
4,202
5,000
1,646
2,048
2,282
2,527
• In response to state budget
reductions, UCLA began
increasing enrollment of
nonresident undergraduates in
2008-09.
• This year, UCLA has enrolled
nearly 6,000 such students,
representing 21% of the total
undergraduate student body.
• During this same time period,
UCLA maintained the overall
level of enrollment of California
resident undergraduates.
• The growth in nonresident tuition
payments since 2007-08 is
approximately $100 million.
These funds replace about onehalf of UCLA’s reduced state
funding, and have been used to
support undergraduate teaching,
primarily for California residents.
3,079
2007-08
2008-09
2009-10
2010-11
Resident
2011-12
Nonresident
2012-13
2013-14
2014-15
18
Other Announcements
• Executive Board Vacancy
Academic Senate Chair Leo Estrada
• Budget Update – Financial Position of the Campus
Vice Chancellor Steve Olsen
• Opus Update
Vice Chancellor Carole Goldberg
Academic Senate
Updates on Academic
Personnel
Carole Goldberg
Vice Chancellor, Academic Personnel
LEGISLATIVE GENERAL ASSEMBLY
November 5, 2015
1
“Opus is coming!” APO Workshop 10.14.15
What is Opus?
Opus makes academic
personnel reviews easier
for everybody.
It replaces the paper
files.
What faculty
will be
included?
• Professor series
• Lecturers
• Research series
• Academic
Administrators and
Coordinators
• Unit 18 titles
What does it
do, exactly?
• Aggregates data from 30+
sources
• Provides electronic academic
review
• Creates public profiles for
academics
• Reports data back to campus
Benefit to Chairs, Deans, Administrators:
Case Tracker For Departments, Schools
See where all
your department or
school’s cases are –
at a glance
Security, Privacy & Data Use
I and members of the Opus team engage regularly
with the Privacy Board, ITPB, Council of Chairs, and
our Steering Committee to give updates and get
feedback.
•
•
•
•
UCLA enterprise security standards, “single sign-on” in place
Sophisticated Roles & Permissions structure
Certify your own work and be notified every step of the way
Task Force on Data Governance in place and building
guidelines
Opus Features Live Now
Fall 2014
• Faculty Roster management for Decanal and Departmental
Staff
• Request Faculty Pre-Onboard UID
• Bring final applicants from UC Recruit into Opus
September 2015
• Academic History Data Validation Screens for Decanal/Dept.
Staff (staff training completed)
• Dynamic Eligibility Lists for Chairs, Committees and Decanal
and Departmental Staff (staff training completed)
Timeline for Opus Features 2016
•Faculty Dashboard (View your own eligibility and track your own
case up for review)
•Academic Review electronic workflow available for merits
• Candidates can upload dossier documents (e.g., CV)
• Candidates can certify their review of letters,
committee reports, etc. online
• Cases are routed through appropriate workflow by type of action
• Reviewers can view and add to the online dossier package
• Approvers can submit approvals, letters, and other documents online
Timeline for Opus Features 2016
and Beyond
•Additional actions available e.g., Leave and Sabbatical
Requests
•Additional series available e.g., Project Scientists
•CAP tools and interface available
•Integration with Campus systems complete –
•Faculty Profile available - Data entry begins
•Additional actions and series available –
improvements based on feedback
Department Bylaws
Department bylaws determine who gets to
review and vote on personnel cases.
Some have not been updated or are unclear
to staff.
Analysis
The Rules & Jurisdiction
Committee, Senate staff
and Opus staff have
been working on a
thorough analysis of the
Bylaw 55 survey results
and issues for the past
six months.
Results
• An overall lack of understanding
regarding the Bylaw 55 minimum.
• A large number of improper
extensions and delegations.
• Personnel committees are not elected
properly or at all.
• There is confusion about how
personnel committees are used.
The wrong people see dossiers;
the wrong groups vote...
This causes delays, re-votes.
Case outcomes are delayed.
Cases can’t move forward…
Next Steps
Opus will automatically populate
the minimum enfranchised body
(under Bylaw 55) for
permissions to see the case.
In order to activate any
extensions or delegations, you
will have to gain approval from
the Rules & Jurisdiction
Committee.
Deadline to have to R&J:
Nov 30, 2015
Q&A
Find out more at opus.ucla.edu
• Monthly open houses – second Thursdays
(locale varies, join our list for announcements)
• To join our mailing list or send us your
questions, email opushelp@ucla.edu
Salary Equity Study

Mandated by OP to study gender, race, ethnicity

UCLA methodology and implementation plan
developed by Senate-Administration Task Force

For Senate series (Adjunct and Lecturers added
later) in non-HSCP units by end of Fall Quarter:
◦
◦
◦
◦
Incumbents (in relation to availability)
New Hires (in relation to availability)
Starting Salary (controlling for rank, time since degree)
Current Salary (controlling for starting and current rank,
starting salary, time since start)
◦ Progression (to next rank and barrier steps)

HSCP unit studies underway for Senate series (x, y,
and z) – Current Salary by end of Fall Quarter
19
Where to Find Salary Equity Studies?
Progress Report to Office of the President (Jan., 2015)
https://www.apo.ucla.edu/news/announcements/uclafaculty-salary-equity-study


Individual unit studies to be posted soon at
www.apo.ucla.edu/compensation
20
LgA Meeting Agenda, November 5, 2015
I.
2:00-2:05 – Minutes of June 4, 2015 – Leo Estrada
II. 2:05-2:10 – Welcome and Brief Announcements – Leo Estrada
III.
Announcements by the President and Chancellor - None
IV. 2:10-3:30 – Other Announcements
V. 3:30-3:35 – Consent Calendar – Leo Estrada
VI.
Special Orders – Consent Calendar
VII.
Reports of Special Committees - None
VIII.
Reports of Standing Committees and Faculties - None
IX.
Petitions of Students – None
X.
Unfinished Business – None
XI. 3:35-3:50 – University and Faculty Welfare
Updates on UC and Campus Issues – Leo Estrada
XII. 3:50-4:00 – New Business
Academic Senate
Consent Calendar
• 2015-16 Committee on Committees Slate
• Departmental Bylaws
– Department of Music
Academic Senate
Special Orders - Consent Calendar
• Annual Reports
– Committee on Library and Scholarly Communications
2014-15
– Committee on Development 2013-14
– Committee on Development 2014-15
– Council on Planning and Budget 2014-15
– Undergraduate Council 2013-14
– Undergraduate Council 2014-15
– Graduate Council 2014-15
– Committee on Rules & Jurisdiction 2014-15
– Committee on Academic Freedom 2014-15
– Committee on Undergraduate Admissions and
Relations with Schools (2014-15)
Academic Senate
LgA Meeting Agenda, November 5, 2015
I.
2:00-2:05 – Minutes of June 4, 2015 – Leo Estrada
II. 2:05-2:10 – Welcome and Brief Announcements – Leo Estrada
III.
Announcements by the President and Chancellor - None
IV. 2:10-3:30 – Other Announcements
V. 3:30-3:35 – Consent Calendar – Leo Estrada
VI.
Special Orders – Consent Calendar
VII.
Reports of Special Committees - None
VIII.
Reports of Standing Committees and Faculties - None
IX.
Petitions of Students – None
X.
Unfinished Business – None
XI. 3:35-3:50 – University and Faculty Welfare
Updates on UC and Campus Issues – Leo Estrada
XII. 3:50-4:00 – New Business
Academic Senate
LgA Meeting Agenda, November 5, 2015
I.
2:00-2:05 – Minutes of June 4, 2015 – Leo Estrada
II. 2:05-2:10 – Welcome and Brief Announcements – Leo Estrada
III.
Announcements by the President and Chancellor - None
IV. 2:10-3:30 – Other Announcements
V. 3:30-3:35 – Consent Calendar – Leo Estrada
VI.
Special Orders – Consent Calendar
VII.
Reports of Special Committees - None
VIII.
Reports of Standing Committees and Faculties - None
IX.
Petitions of Students – None
X.
Unfinished Business – None
XI. 3:35-3:50 – University and Faculty Welfare
Updates on UC and Campus Issues – Leo Estrada
XII. 3:50-4:00 – New Business
Academic Senate