COLLEGE IN THE SCHOOLS
ADMINISTRATIVE HANDBOOK 2015-16
THIS HANDBOOK is also available online at cce.umn.edu/cis.
NEW INFORMATION

Introduction to African American Studies (AFRO 1011) and Introduction to Basic and Applied Statistics
(EPSY 3264) are piloting in 2015-16.

Student section on the CIS Web site: cce.umn.edu/college-in-the-schools/students.

Teachers now access all U of M business—e-mail, Moodle, rosters, grades, and U of M resources—
through the new MyU portal at myu.umn.edu. Click either “Key Links” at the top or “Teaching” at the
left to find the “Faculty Center” where you access your class and grade rosters. Go to
upgrade.umn.edu/faculty to access the Faculty Center Guide and specific instructions for accessing
class rosters, and entering or changing grades.

Teachers now access CIS information on the CIS Homebase, a new Moodle resource site. Log in through
the new MyU portal at myu.umn.edu. To find a Moodle link on MyU, click either “Key Links” at the top or
the “Teaching” tab at the left.

Course syllabi
 Must clearly identify the course as a U of M course
 Should not be labeled as a U of M/CIS course, a U of M/AP course, or a CIS/AP course.
Students sometimes use the syllabus to represent the course when asking for credit recognition. For
details about accurately identifying the U of M course on the course syllabus, see p. 44.

CIS students are advised to limit U of M credit load to 15 credits per semester. Excessive credit may
require College of Continuing Education Scholastic Committee approval.

Registration update
 Student registrations will no longer be accepted after midterm except for extenuating
circumstances.
 Deadlines for student withdrawal without record (W) have changed; see Registration and
Withdrawal Requests at a Glance on p. 40.

A homeschooled student may participate in CIS if he or she enrolls in their resident district as a sharedtime student. It’s up to the local district to determine any limitations.

Faculty coordinators observe CIS instructors at least once in their classrooms in their first year teaching
a U of M course, and regularly thereafter, to ensure that the pedagogy and content match that in collegecampus sections.
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CIS STAFF
OTHER KEY STAFF
Julie Williams, Director
Stakeholder relations
Program development and evaluation
Entry Point Project, social sciences, and math
course liaison
(612) 626-8179
juliew@umn.edu
Jennifer Koontz, Coordinator of Enrollment
Services, College of Continuing Education
Student records and grades
Registration processing
Enrollment policies
CCE Scholastic Committee
(612) 624-6091
koont001@umn.edu
cceenroll@umn.edu
Jan M. Erickson, Associate Director
Faculty, teacher, and student support
New teacher induction
World and classical languages and psychology
course liaison
Academic policies
(612) 624-9898
j-eric1@umn.edu
Kate Peterson, Assistant Librarian
Contact with any questions about the University
libraries, library visits, and student research
(612) 626-3746
katep@umn.edu
Cynthia Tidball, Communications Director
Print and Web communications
Data systems development
English language arts, communications studies, and
sciences course liaison
(612) 626-0214
tidba002@umn.edu
Koleen Knudson, Course and Workshop
Manager
Course management
Teacher professional development and student field
days
(612) 301-1853
kknudson@umn.edu
Maria French, Administrative Assistant
Event and registration support
Evaluation and survey data management
612-625-6450
frenc201@umn.edu
cis@umn.edu
Susan Henderson, Special Projects Coordinator
and Liaison to State Legislature
hende002@umn.edu
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TABLE OF CONTENTS
NOTE: New teacher applications, research on dual enrollment, and CIS program evaluation may be found on
the CIS Web site at cce.umn.edu/cis.
CIS Program Overview ................................................................................................................................................................. 5
Mission statement ..................................................................................................................................................5
Ensuring quality: NACEP accreditation ...................................................................................................................5
Minnesota law and CIS ...........................................................................................................................................6
Costs and state funding ..........................................................................................................................................6
Courses offered ......................................................................................................................................................7
Entry Point Project broadens CIS audience ............................................................................................................8
Entry Point Project courses ....................................................................................................................................9
Teacher Responsibilities ..........................................................................................................................................................11
New teachers ....................................................................................................................................................... 11
All Teachers ......................................................................................................................................................... 13
Course management: A chronological checklist for instructors......................................................................... 17
School and District Responsibilities .....................................................................................................................................19
Policies and Procedures ............................................................................................................................................................23
Academic integrity and student conduct ............................................................................................................ 23
Advising students ................................................................................................................................................ 26
Attendance policy ................................................................................................................................................ 27
Class size limits .................................................................................................................................................... 28
Course evaluation: Student Rating of Teaching (SRT) ........................................................................................ 29
Field days for students ........................................................................................................................................ 30
Field day preparation checklist............................................................................................................................ 31
Grading ................................................................................................................................................................ 32
Originality checker (Turnitin)............................................................................................................................... 36
Quantity of work per credit policy ...................................................................................................................... 36
Registrations and withdrawals ............................................................................................................................ 37
Registration and withdrawal requests at a glance .............................................................................................. 40
Student eligibility requirements .......................................................................................................................... 41
Student records privacy....................................................................................................................................... 42
Students with disabilities..................................................................................................................................... 43
Syllabus ................................................................................................................................................................ 43
Transcripts ........................................................................................................................................................... 46
U Card .................................................................................................................................................................. 47
University Internet accounts ............................................................................................................................... 51
University Privileges and Resources ....................................................................................................................................53
U privileges for teachers...................................................................................................................................... 53
Resource guide .................................................................................................................................................... 54
Index.................................................................................................................................................................................................55
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This is the kind of program
that makes a difference in
the future of students.
Participating in it was
one of the best decisions
I’ve made.
CIS alum
4
CIS PROGRAM OVERVIEW
Mission statement
College in the Schools at the University of Minnesota-Twin Cities is a concurrent enrollment program
serving high school students, teachers, and schools by increasing access to college learning, supporting
excellence in teaching, and strengthening high school-University connections.
CIS delivers University courses in collaboration with area high schools to qualified high school students.
Administered by the College of Continuing Education, the program offers regular, lower division University
courses at partner high schools; all courses are approved for University degree credit. Students earn both
high school and University of Minnesota credit for courses taken through CIS.
University courses offered through CIS are taught by qualified high school teachers who have been selected
by U of M faculty. CIS teachers are appointed as U of M teaching specialists and are prepared and
continuously supported through professional development provided by University faculty from the
sponsoring academic departments.
College in the Schools…



Gives students firsthand experience with the high academic standards and increased workload
typical of college education as well as the personal responsibility required to be successful in
college study.
Provides teachers with ongoing, University-based professional development that is directly
related to the content, pedagogy, and assessment of the University of Minnesota courses they
teach through CIS.
Strengthens curricular, instructional, and professional ties between high schools and the U of M.
Ensuring quality: NACEP accreditation
While people everywhere seem to understand how the AP and IB
programs ensure quality, they are less clear on how concurrent
enrollment programs ensure quality. College in the Schools is accredited
by NACEP (National Alliance of Concurrent Enrollment Partnerships). To
earn accreditation, CIS had to demonstrate that it meets NACEP standards
related to instructors, curriculum, student services, student assessment,
and program evaluation. (Copies of these standards are available at
http://www.nacep.org/.) Having met these standards, CIS can guarantee
that it has the policies and practices in place that ensure that U of M
courses administered by CIS are of the same quality as courses taught on
the U of M campus. Programs need to apply for reaccreditation every seven years.
5
Minnesota law and CIS
124D.09. The Minnesota Postsecondary Enrollment Options (PSEO) Act allows qualified high school juniors
and seniors to enroll in University courses for dual college and high school credit, either on the University
campus (as space allows) or through College in the Schools.
The 2014 legislature amended 124D.09 to allow 9th and 10th graders to participate in courses offered
through programs such as College in the Schools if (1) the school district and the concurrent enrollment
program agree to the student's enrollment or (2) the course is a world language course currently available
to 11th and 12th grade students, and consistent with section 120B.022 of the statute which governs world
language standards, certificates, and seals. This legislation does not change the postsecondary institutions’
ability to determine eligibility requirements.
Refer to the Quick Guide to Course Requirements and Related Policies provided with this handbook, or
download it from the CIS Web site.
Go here to read the entire law: http://www.revisor.mn.gov/pubs/.
124D.091. This statute provides reimbursement to high schools of up to $150 per student registration for
costs incurred when offering concurrent enrollment courses.
CURRENTLY THE LAW PROHIBITS public schools from charging students for the cost of CIS courses. The
law does not, however, prohibit schools from asking for voluntary donations.
Costs and state funding
The CIS fee in 2015-16 is $145/course registration
(2015-16 is the seventh year the fee has remained at
$145).
Minnesota statute 124D.091 (see above) authorizes the
state to reimburse high schools for costs incurred when
they offer concurrent enrollment courses to their
students. Passed in 2007, this statute requires high
schools to partner with concurrent enrollment
programs accredited by the National Alliance of
Concurrent Enrollment Partnerships (NACEP) in order
to be eligible for state reimbursement funds. High
schools may also be eligible for reimbursement if they
partner with a non-accredited program that can
demonstrate it meets NACEP standards. College in the Schools has been accredited since 2005.
The legislature must allocate funds each biennium to implement 124D.091. The 2014 legislature doubled
the allocation from $2 million per year to $4 million per year. Demand has always exceeded the allocation;
consequently, the amount high schools receive is prorated.
TO MAINTAIN ELIGIBILITY FOR STATE FUNDING for concurrent enrollment, high schools must partner
with concurrent enrollment programs that are NACEP-accredited, in the process of becoming accredited, or
demonstrate that they’ve met standards comparable to NACEP standards. Please contact the Minnesota
Department of Education for more information.
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Courses offered
U of M Course
Designator
U of M
Semester
Credits
Introduction to Public Speaking
COMM 1101
3
Introduction to Literature: Poetry, Drama, Narrative
ENGL 1001W
4
Writing Studio (Entry Point Project)
WRIT 1201
4
University Writing
WRIT 1301
4
CSE Calculus I
MATH 1371
4
College Algebra through Modeling (Entry Point Project)
PSTL 1006
3
Introduction to Basic and Applied Statistics
EPSY 3264
3
Introductory Animal Science
ANSC 1101
4
Plant Propagation
HORT 1001
4
Essentials of Human Anatomy and Physiology
PSTL 1135
4
Introductory College Physics I
PHYS 1101W
4
Physics by Inquiry (Entry Point Project)
PSTL 1163
4
Introduction to African American Studies
AFRO 1011
3
Principles of Microeconomics (Applied Economics)
APEC 1101
4
Principles of Macroeconomics (Applied Economics)
APEC 1102
3
Authority and Rebellion: American History to 1865
HIST 1307
3
Global America: U.S. History Since 1865
HIST 1308
3
American Democracy in a Changing World (Political Science)
POL 1001
4
Introduction to Psychology
PSY 1001
4
Sociological Perspectives: A Multicultural America (Entry Point Project)
PSTL 1211
4
U of M Course Title
English and Communications Studies
Mathematics
Sciences
Social Sciences
World and Classical Languages
CHN 1011 / CHN
1012
CHN 3021 / CHN
3022
FREN 1003 / FREN
1004
GER 1003 / GER 1004
Beginning Modern Chinese
Intermediate Modern Chinese
Intermediate French
Intermediate German
Beginning Classical Greek
6 credits each
5 credits each
5 credits each
5 credits each
5 credits each
Advanced Modern Hebrew
GRK 1001/GRK 1002
HEBR 1001 / HEBR
1002
HEBR 3011 / HEBR
3012
HEBR 3090
Beginning Japanese
JPN 1011 / JPN 1012
5 credits each
Intermediate Latin Prose
LAT 3003
4
Intermediate Latin Poetry: Vergil
LAT 3004
SPAN 1003 / SPAN
1004
4
Beginning Hebrew
Intermediate Hebrew
Intermediate Spanish
7
5 credits each
5 credits each
3
5 credits each
Entry Point Project broadens CIS audience
College in the Schools launched the Entry Point Project (EPP) in fall 2009 as a means of broadening the range of
students it serves. The University's Department of Postsecondary Teaching and Learning and Department of
Writing Studies are partners in this effort.
Pedagogy accommodates wide range of learning styles and student backgrounds
EPP comprises four regular credit-bearing University courses: WRIT 1201 - Writing Studio; PSTL 1006 – College
Algebra through Modeling; PSTL 1163 - Physics by Inquiry; and PSTL 1211 - Sociological Perspectives: A
Multicultural America. All four courses employ Universal Instructional Design, pedagogy that:





Integrates development of skills (e.g. critical thinking, problem-solving, written and oral
communication) with the acquisition of
content knowledge;
Communicates clear expectations and
provides constructive feedback;
Promotes interaction among and
between teachers and students;
Uses teaching methods that consider
diverse learning styles, abilities, ways
of knowing, previous experience, and
background knowledge;
Articulates a commitment to diversity
and integrates multicultural
perspectives into all aspects of the
learning process.
Intended audience includes promising students
who are . . .





In the academic middle (between the top 50% and the top 20% of their high school class)
Multilingual/ELL
Members of racial or ethnic minorities
First generation college-bound students
and/or
From families of low to moderate income
Enrollment requirement
At least 60% of the class seats must be filled by students meeting the required student qualifications for
each course (see descriptions on the next page) AND belong to one or more of the intended audiences (see
above). Teachers and schools may exercise discretion in targeting particular groups mentioned above who
are currently underserved in their schools, giving priority to students in those groups.
8
Entry Point Project courses
NOTE: Significantly more information about each EPP course, as well as the more than 30 other U of M
courses offered through CIS, is found on the CIS Web site at cce.umn.edu/cis .
College Algebra through Modeling (PSTL 1006)

Credits: Three University of Minnesota semester credits.

U of M requirements met with this course: Meets a U of M liberal education requirement in
Mathematical Thinking. Counts as a fourth year of high school mathematics for students seeking
admission to the University of Minnesota, Twin Cities, starting fall 2015.

U of M catalog description: Math modeling, including linear, polynomial, rational, exponential, and
logarithmic functions, counting and probability. Excel or calculators used to develop equations/graphs
from theoretical/real interdisciplinary data. Projects enable students to use models to examine trends,
make predictions.

Additional course information: PSTL 1006 is a capstone algebra course and may be suitable for
replacing a high school algebra III course. It does not, however, include trigonometry, which
differentiates it from precalculus.

See the Quick Guide to Course Requirements and Related Policies provided with this handbook for
information about student qualifications and other course information.
Physics by Inquiry (PSTL 1163)

Credits: Four University of Minnesota semester credits.

U of M requirements met with this course: Meets U of M liberal education requirements in Physical Science
with Lab Core and in the Environment Theme.

U of M catalog description: Lecture/lab introductory class. Forces, energy, and small particle theory.
Performing experiments similar to real scientific investigations. Nature of science knowledge and
learning about science.

Additional course information: The goals of PSTL 1163 are to help students (1) create their own
understanding of some fundamental concepts in physics by working in a way similar to scientists, (2)
use those physics concepts to understand environmental issues and develop solutions to environmental
problems, and (3) develop skills for scientific argumentation, i.e., justifying a claim with evidence.
Students will learn science through working in small groups to perform experiments, creating and
refining explanatory models for how things work, and discussing their results with peers to develop
consensus models. This process of making observations of experiments, developing models, and
discussing the results with peers is the essence of what scientists do. Interwoven with the lab experience
will be mini-lectures and other in-class activities in which students will see how the physics they are
learning can be applied to understanding and solving problems related to environmental issues.

Lab equipment: Most necessary equipment is relatively inexpensive. Expensive items (such as balances)
may already be owned by the school or can be shared with other science classes.

See the Quick Guide provided with this handbook for information about student qualifications and other
course information.
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Writing Studio (WRIT 1201)

Credits: Four University of Minnesota semester credits.

U of M requirements met with this course: WRIT 1201 may be used to meet elective requirements.

U of M catalog description: Introduction to and practice of writing process. Academic genres. Critical
reading, rhetorical analysis for principles of audience, purpose, and argumentative strategies. Formal
assignments: summary/analytical writing, source-based writing.

See the Quick Guide provided with this handbook for information about student qualifications and other
course information.
Sociological Perspectives: A Multicultural America (PSTL 1211)

Credits: Four University of Minnesota semester credits.

U of M requirements met with this course: This course meets a U of M liberal education requirement in
the Social Science Core and in the Diversity and Social Justice Theme.

U of M catalog description: Introduction to sociological thinking through engaged, active learning,
including service in community. Interaction of race, class, gender, age with greater societal institutions.
Apply foundational understanding of sociology to real world situations.

See the Quick Guide provided with this handbook for information about student qualifications and other
course information.
CIS allowed me to prove to
myself that I could thrive
outside of my comfort zone.
CIS alum
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TEACHER RESPONSIBILITIES
New teachers
Teachers new to CIS should also read and understand the information beginning on p. 13 about the
responsibilities of all teachers.
1. Initiate and use your University Internet account.
New CIS teachers are required to activate their University Internet accounts. This is essential in order to
enter grades, access course materials such as Moodle course sites, and use other University services. See p.
51 for instructions.
You are responsible for regularly monitoring your U of M e-mail account. CIS sends all notifications
about student enrollment, professional development and field days, as well as other important information,
to your U of M e-mail address.
Access your U of M inbox through OneStop (onestop.umn.edu) or MyU (myu.umn.edu ); in either case, click
on the e-mail button near the top right.
To add your University e-mail inbox to an e-mail client you already use (Outlook, Apple Mail, or a mobile
phone’s e-mail app), you can follow the steps outlined at it.umn.edu/email-software-setup-guides.
A second option for managing your U of M e-mail is to forward your account to one you access regularly:
 From your Google inbox, select the small gear symbol in the upper right of your Google mail window (be
sure to select the gear icon in the Google mail window and not in the browser toolbar).
 In the dropdown menu, select “Settings.”
 From the tabs at the top, select “Forwarding and POP/IMAP.”
 Click on “Add a Forwarding Address” and follow the prompts.
 Select “Forward a copy of incoming mail.”
 Save your new settings by clicking on “Save Changes” at the very bottom of the “Forwarding” window.
2. Activate Moodle access.
Many of the CIS cohorts sponsor course-specific Moodle resource sites for teachers. After initiating your
Internet account (see #1 above), follow these steps to activate your Moodle account and be enrolled in
CIS Homebase and the resource site for your cohort:
a. Go to moodle.umn.edu and click on “Login” in the upper right corner.
b. Enter your U of M Internet ID (username, aka x.500) and password. That’s it. Your Moodle
account is active.
c. Send an e-mail to Cynthia Tidball at tidba002@umn.edu to let her know that your account is
active and to ask her to enroll you in Homebase and your course resource site. Remember to
include the subject you teach. Cynthia will enroll you in the sites.
Two ways to find your Moodle resource sites:


Log in to your MyU portal at myu.umn.edu. You will find a link to Moodle by selecting either the
“Teaching” tab at the left or “Key Links” dropdown menu at the top.
Go to moodle.umn.edu. Click “login” in the upper right corner. Once you are logged in, your
resource sites will show up on your home page.
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IF YOU ARE ASKED FOR AN ENROLLMENT key when you try to access the Moodle resource page for your
cohort or if the resource site is not listed on your Moodle homepage or in your MyU portal, be sure that you
have completed steps a through c above.
3. Participate in professional development in your discipline the summer before teaching.
All new CIS teachers work with the faculty coordinator for the discipline to better understand the content,
pedagogy and assessment of the course and to prepare their syllabus. New teachers participate in two kinds
of professional development the summer before teaching, one designed especially for new teachers in the
cohort and the other for both new and returning teachers.
Professional development attendance is required. See p. 13 for the attendance policy.
4. Participate in new teacher orientation.
All teachers new to CIS are required to attend the new teacher orientation (NTO) held each summer. The
NTO will familiarize teachers with administrative processes and policies relevant to teaching for the
University. Teachers will also receive training on using the University registration, grading, and library
systems.
5. Provide the CIS office with information about the sections you will be teaching.
CIS staff sends an e-mail to all new and returning teachers with a link to an online survey asking you what
and when you plan to teach in the following academic year. Please respond promptly.
You may not know with certainty the starting and ending dates of next year’s courses, but please submit
course information with the most accurate dates available at the time. When you do learn the official dates,
or if you learn that you will have additional or fewer CIS sections than originally planned, be sure to inform
Koleen Knudson (kknudson@umn.edu or 612-301-1853). Start and end dates determine when we contact you
with student registration information and when your end-of-term student evaluations and grade rosters
become available.
6. Participate in required student privacy rights trainings.
The University requires all new faculty and staff to complete three short online training modules about the
Family Educational and Right to Privacy Act (FERPA). This act identifies the information that you can share
with families about students enrolled in your CIS course for college credit. You will receive a notice from the
University (not from CIS) along with a link to the tutorials shortly after you initiate your University e-mail
account.
7. Create a U of M syllabus.
The University requires certain information be included on all U of M syllabi. Specific departments may have
additional requirements. See p. 44 for a syllabus preparation checklist and consult with your U of M faculty
coordinator for specifics.
8. Bookmark CIS, U of M One Stop, and the Center for Educational Innovation Web sites.
You will be returning to these Web sites repeatedly throughout the year to access resources, information,
systems, and forms.


CIS: cce.umn.edu/cis
One Stop: onestop.umn.edu
From One Stop you can access online grading, human resources, your U e-mail, and MyU, where you
will find a link to a Moodle resource site for your course, if your cohort has such a site.
12

Center for Educational Innovation: cei.umn.edu
The Center for Educational Innovation offers many online workshops and tutorials including:
- Active Learning Classrooms
- Designing Smart Lectures
- Integrated Aligned Course Design
- Surviving Group Projects
- Writing a Teaching Philosophy
- U of M Syllabus Requirements
9. Host classroom observations.
Faculty coordinators observe CIS instructors at least once in their classrooms in their first year teaching a U
of M course to ensure that the pedagogy and content match that in college-campus sections.
All Teachers
1. Participate in professional development.
CIS teachers are required to participate in all U of M-sponsored professional development for their cohort
the summer prior to each academic year in which they will be teaching a U of M course. They are also
required to participate in two to three days of U of M-sponsored professional development for their cohort
during each academic year in which they are teaching a U of M course.
If they teach every other year, teachers in a few cohorts are also required to attend professional
development events during their non-teaching years. These cohorts are noted in the Quick Guide to Course
Requirements and Related Policies provided with this handbook and posted on the CIS Web site
(cce.umn.edu/cis). Other teachers who teach a U of M course every other year are strongly encouraged, but
not required, to also attend during non-teaching years.
Attending professional development is essential for two reasons:

Participation in the discipline-specific workshops is one of the primary means by which the University of
Minnesota ensures University quality in the courses taught by high school instructors. This regular and
frequent contact with University faculty, in addition to classroom observations, ensures that the content,
pedagogy, and student assessment in CIS classrooms match the content, pedagogy, and student
assessment in the same course taught on the University campus. Neither courses nor disciplines are
static and the workshops keep CIS teachers abreast of the important developments they must know in
order to deliver University of Minnesota instruction.

The essential role professional development plays in creating rigorous concurrent enrollment programs
is acknowledged by the National Alliance of Concurrent Enrollment Partnerships (NACEP)—NACEP has
made regular discipline-specific workshops one of the requirements for accreditation through NACEP.
SUMMERS – Teachers must, without exception, participate in summer professional development activities
prior to teaching in the following fall or spring terms.
FALL AND SPRING - Some faculty coordinators have determined that attendance is not required of teachers
in academic years in which they are not actively teaching. Check the Quick Guide to Course Requirements and
Related Policies provided with this handbook to see if this is true of a cohort in which you teach.
IF AN EMERGENCY PREVENTS YOU FROM ATTENDING a professional development workshop, contact your
faculty coordinator to explain your absence and to learn what, if anything, you can do to access the
information and activities you missed.
13
CIS tracks teacher attendance. If teachers develop a pattern of absences over a two-year period, the faculty
coordinator and CIS staff will discuss the matter with the teacher and with the principal of the school. If the
attendance pattern does not change in the third year, CIS may determine that it can no longer offer the
University of Minnesota course at that high school. Following the event, CIS will send a letter documenting
teacher participation which can be used to meet continuing education requirements.
IF A CIS INSTRUCTOR IS INACTIVE FOR TWO OR MORE YEARS, additional professional development may be
required by the department before teaching the U of M course again.
2. Regularly monitor your U of M e-mail.
The CIS office sends all official communication to teachers via their U of M e-mail accounts, during the school
year AND during the summer months. It is essential that you regularly monitor your U of M e-mail account
so that you receive important information about course management, professional development, and field
days in a timely manner.
WE RECOMMEND that you forward your U of M e-mail to an account you check regularly year round. (see p.
11 for instructions).
3. Advise students.
CIS teachers and school guidance counselors play an important role in helping students make informed decisions
about taking a U of M course through CIS. High school staff are in the best position to help students understand the
significant differences between U of M courses and typical high school courses. (For information about advising
resources, see pp. 26 – 27; for information about deadlines for withdrawing or dropping a CIS class, see p. 40; for
information about working with students who have IEPs or 504 plans, see p. 43.)
4. Approve students for enrollment, using CIS student eligibility criteria.
Course-specific criteria are spelled out in the Quick Guide to Course Requirements and Related Policies
provided with this handbook and on the CIS Web site (cce.umn.edu/cis).

Non-CIS students in U of M course. College in the Schools requires that at least 75% of the students in
a U of M course offered through CIS be registered for U of M credit. This requirement is critical to
ensuring that the course functions at the University level. All students, those taking it for U of M credit
as well as those taking it only for high school credit, must be qualified to take the course and approved
by the CIS instructor.
NON-CIS STUDENTS WILL NOT HAVE ACCESS to U of M resources such as the libraries or Moodle.

Class size limits. The total number of students in a U of M course offered through CIS, those students
enrolled for U of M credit as well as those enrolled only for high school credit, must not exceed the class
size limits stipulated by U of M – Twin Cities academic departments. For details about class size limits,
see p. 28.

Reaching qualified students
o
CIS instructors approve students for enrollment in their U of M course, using CIS student eligibility
criteria. Instructors have the authority to make exceptions to the CIS student eligibility criteria on a
case-by-case basis. Students may be admitted into U of M courses offered through CIS on a space
available basis when the CIS instructor believes that the student’s past academic achievement and
motivation indicate that she or he will be successful in the University course.
14
o
Entry Point Project courses are intended to serve students who meet one or more of the following
criteria:





In the academic middle, between the top 50% and the top 20% of their high school class
Multilingual/ELL
Members of racial or ethnic minorities
First generation college-bound students
and/or
From families of low to moderate income
To ensure that the target audience is well served, teachers are asked to ensure that at least 60% of
the students they approve for an EPP course belong to one or more of the groups listed above. (For
more information about the Entry Point Project, see p. 8.)

Foreign exchange students. Although they are welcome to participate in a CIS course for high school
credit, foreign exchange students are not eligible to register for U of M credit through CIS.

Attempting another CIS course: CIS strongly recommends that students who have earned a grade of D
or lower in a previous U of M course not be allowed to register in additional future U of M courses
offered through CIS. Students who aren’t approved for enrollment because of their grade in a previous U
of M course may appeal the decision using the process outlined on p. 26.
5. Observe U of M and CIS administrative timelines.
We appreciate your cooperation in meeting CIS deadlines (e.g., returning HR forms and class section
information, facilitating student registrations/withdrawals and grades). This helps us interface with
University systems in a more timely way and enables us to serve you better.
6. Facilitate program evaluation.
College in the Schools uses student and staff surveys, all required by NACEP for continued accreditation, to
gather feedback about the program’s impact and to identify areas in which the program may need
improvement.

The Student Rating of Teaching (SRT) is a University-required course and teacher evaluation form that
CIS mails to teachers near the end of each term. Teachers are responsible for ensuring that University
protocols are followed when administering the SRT (see p. 29 for more information about the SRTs).

Two student surveys are sent by the CIS office to CIS alums, one year and then four years after their high
school graduation. Former students relate their experiences with recognition of credits earned through
CIS and tell us about their academic trajectory after high school. We ask teachers to prepare students to
expect surveys from CIS and to explain the importance of responding.

CIS also surveys high school teachers, counselors, and administrators from our partner schools every
two to three years. As with the student surveys, the responses we receive from staff at the high schools
provide valuable feedback and help us make CIS the best it can be.
7. Host classroom observations.
Faculty coordinators regularly observe CIS instructors teaching in their classrooms to ensure that the
pedagogy and content match that in college-campus sections.
15
CIS has challenged me and
caused me to grow as an
educator. The support from
other high schools and the
university and our faculty
coordinator has made what
I do possible and valuable
in too many ways to list.
CIS teacher
16
Course management: A chronological checklist for instructors
Enrollment Services and CIS staff will send you e-mails reminding you to take many of the actions listed below.
Remember to save any e-mails you may need for future reference!
Before the course starts:
 Advise students about course expectations; help them to make realistic decisions about participating
(see pp. 26-27).
 Approve students per CIS student eligibility criteria, class-size limits, and other policies. Refer to the
Quick Guide to Course Requirements and Related Policies provided with this handbook.
 Contact Jan M. Erickson at CIS and the University Disability Resource Center to discuss appropriate
accommodations for students with IEP’s or 504 plans who are considering a U of M course (see p. 43).
 Respond to online survey from the CIS office with information about the course sections you will teach.
 During the summer update your course syllabus, including information required by the U of M, and send
it to the CIS office (see pp. 43-45).
Early in the Term:
 When you receive e-mail notification that your class registration window is open, facilitate student eregistration requests (see p. 37).
 Ensure that students know about the tools and resources available for them in the student
section of the CIS Web site (cce.umn.edu/cis/students). Inform them that they are responsible
for following U of M policies referenced there, including:
o Academic integrity and the consequences of plagiarism and scholastic dishonesty (see pp. 23-25)
o Timeline and procedure for withdrawing from a course (see p. 39)
o Importance of keeping their course syllabus and written work to facilitate credit recognition
 Check your online class rosters for completeness and accuracy (see p. 38).
 Submit any late registrations or withdrawals to Enrollment Services (see pp. 38-39).
 Submit materials for student U Cards (optional).
 Help students initiate their U of M Internet accounts (required for University library or University
Moodle access; see p. 51).
 Make arrangements for students to attend on-campus field days (optional for some cohorts) (see pp. 3031).
Midterm:
 Provide failing students with midterm alerts (see p. 34).
 Check online class rosters AGAIN, to verify that you have a complete and correct class list.
 Submit any missing registrations or withdrawals to Enrollment Services by the midterm of the course as
delays may have financial implications for schools (see p. 38-40).
Near and at end of term:
 Verify accuracy of final online class roster at least two weeks before grades are due. Submit any late
withdrawals up to the end of the term, before completing coursework or taking a final exam. (see p. 38).
 Review with students the information about requesting transcripts from the U (see p. 46).
 Administer course evaluations (Student Rating of Teacher forms; see p. 29).
 Enter final grades online (see p. 34).
17
CIS allows our small rural
district to offer an amazing
selection of rigorous courses
to the extent that we have
even gained enrollment
numbers.
CIS high school counselor
18
SCHOOL AND DISTRICT RESPONSIBILITIES
1. Pay the U of M CIS fee.
CIS charges a fee to cover program costs. In 2015-16, this charge is $145 per student registration. Fee
revenue is used to support professional development for CIS teachers; University of Minnesota faculty
oversight and support of CIS instruction; CIS staff salaries; University services such as the transcription of
credits and grades; student registration; University web resources specifically for CIS students (primarily
research resources and supports); and disability services. CIS receives no subsidies from the University of
Minnesota, the state of Minnesota, or any other funding organization.
STUDENTS SHOULD NEVER RECEIVE TUITION BILLS from the University. Please notify CCE Enrollment
Services immediately at cceenroll@umn.edu if a student is billed.
Refunds. If a student officially withdraws from a class prior to the high school midterm, AND the online ecancellation request form was also received by Enrollment Services prior to the high school midterm, the
school or district will not be billed for that student’s registration. If the district has already been billed for
that student, a credit will be issued.
If a student officially withdraws any time after the high school midterm, OR the online e-cancellation request
form is received by Enrollment Services any time after the high school midterm, the University of Minnesota
and CIS do not grant a refund.
The U of M bills are mailed directly to the contact person designated by the
school on the annual Memorandum of Agreement between the school and CIS.
Invoices are sent monthly. Students in the same class may be registered in
different University billing periods, causing the school to receive more than
one invoice for a single class. While a school may receive more than one
invoice for a U of M course offered through CIS, the school will be billed only
once for each student registration.
Late payments. The U of M third party billing policy includes a late fee of $90
per student when payment is not received within 90 days of the billing date.
To view the entire policy, visit
onestop.umn.edu/finances/pay/third_party_billing/index.html .
If delinquent payments are not made according to the agreement between U of M third party billing and the
high school, a hold will be placed on the high school’s account. The hold prevents activity until the past due
balance is paid in full. The system won’t allow the setup of new billing contracts or students to be added to
existing contracts so registered students may be billed directly. Notification of the hold will be sent to the
high school and the CIS office.
STATE FINANCIAL SUPPORT IS AVAILABLE to public schools partnering with CIS (see p. 6).
19
2. Provide required textbooks, course materials and other support.
CIS requires high schools to use the textbook(s) used in the same course taught on the University campus; a
few courses allow the use of textbooks that are not the same as used on campus, but in these cases the
textbooks must be approved in advance by the University CIS faculty coordinator for the course.
Additional expenses include:
 Internet access at the school for teachers and students
 Required laboratory facilities and equipment
 Substitute teachers for release days when CIS teachers attend CIS professional development and student
field days
 Transportation for CIS students to field days.
For more information about required materials visit the CIS Web site at cce.umn.edu/cis.
3. Release teachers to attend CIS professional development and required student field days.
Professional development attendance is required in the summer prior to each academic year in which they
will teach a U of M course, and two to three days during each academic year in which they teach. See the
Quick Guide to Course Requirements and Related Policies provided with this handbook for additional
attendance requirements during non-teaching years for a few cohorts. Professional development activities
may include on-campus workshops, visiting an on-campus section of the same course, webinars, attendance
at U of M faculty-specified conference presentations, or other U of M faculty-determined professional
development activities. Some faculty offer three to four short webinars in lieu of their on-campus
workshops during the year. Occasionally, teachers might be asked to visit the classroom of a colleague at
another school who teaches the same U of M course. Such professional development activities are essential
to maintaining the quality and integrity of the U of M courses; CIS must engage teachers in discipline-specific
professional development in order to be eligible for accreditation by the National Alliance of Concurrent
Enrollment Partnerships. See http://www.nacep.org/ for more information about the standards.
CIS ENCOURAGES ALL SCHOOLS AND DISTRICTS to pay teachers for participating in CIS summer
professional development. Before offering a U of M course through CIS, schools agree to provide substitutes
for teachers to participate in CIS professional development activities held during the academic year.
Although most courses available through CIS hold on-campus student field days, student and teacher
participation is required for only a few. Attendance at student field days is required for these courses:
WRIT 1201: Writing Studio; PSTL 1163: Physics by Inquiry; PSTL 1006: College Algebra through Modeling;
PSTL 1211: Sociological Perspectives: A Multicultural America; and ANSC 1101: Introductory Animal
Science. The first four courses—all Entry Point courses—require field day participation because the events
provide critical opportunities for students to experience being on a college campus. The animal science
course requires field day participation so students can complete required labs on the University campus,
labs that high schools typically cannot accommodate. CIS strongly encourages schools to send students and
teachers to all field days, but does not require them to do so.
4. Observe U of M class size limits.
CIS teachers and schools are required to observe the same class-size limits as are used on the University
campus. Students taking the course for high school credit only as well as those taking the class for University
credit are to be counted equally for the purposes of measuring class size. The enrollment cap for each course
is set by the University academic department to which the course belongs – not by CIS. Class size limits are
20
adopted and enforced by the University to ensure that pedagogy is appropriate for the course subject. See p.
28 for additional details. For class size limits for each course, refer to the Quick Guide provided with this
handbook or download it from Homebase or the CIS Web site.
5. Observe CIS student eligibility criteria and processes.
Using the criteria developed by the University faculty coordinators and the academic departments to which
they belong, CIS instructors approve students for registration in the U of M classes they teach. For specific
eligibility criteria, refer to the Quick Guide provided with this handbook or download it from Homebase or the
CIS Web site.
CIS student qualification requirements are intended to identify students who will be able to successfully
meet the challenge of doing college course work. CIS teachers have the authority to make exceptions to these
requirements if they have reason to believe a student can be successful.
6. Plan for a smooth transition when replacing a CIS teacher.
Any teacher wishing to teach for the University of Minnesota through CIS must apply to the program.
Teachers are encouraged to apply 12-15 months prior to their intended start date, so that the veteran CIS
teacher can mentor and prepare the replacement teacher. Schools have found that transitioning from one
CIS teacher to the next is easier if the replacement teacher observes the veteran teacher in the classroom
and attends CIS workshops with the veteran teacher.
Replacement teachers should, like all teachers new to CIS, anticipate two to five days of preparatory
workshops the summer prior to their first year of teaching for CIS.
TYPICALLY, TEACHERS ARE APPROVED to teach only one new U of M course per academic year.
Exceptions are rarely granted.
7. Obtain CIS approval when a long-term substitute teacher is required.
If a CIS teacher becomes unable to teach the U of M course through CIS and is likely to be absent for ten or
more consecutive work days, the school must notify the CIS director immediately. CIS will assist the school
in dealing with the situation and help it take steps to ensure that University of Minnesota credit will still be
available to students. The University faculty coordinator will work with the long-term substitute teacher to
ensure that the approved syllabus for the University course continues to be followed and that appropriate
assessment and pedagogy is employed in the teaching of the course content.
Because the University courses offered through CIS “belong” to the University’s academic departments, it is
essential that the course continues to truly be a University course. If, after thorough consultation and
careful consideration, the U of M faculty coordinator and CIS director determine that the course does not
maintain University quality, CIS may withdraw the University of Minnesota credit from the class. CIS wishes
to avoid this step, but must be able to take it in order to maintain the trust of the University academic
departments with which it partners.
SCHOOLS MAY ALSO USE RETIRED CIS TEACHERS as long-term substitutes. Contact the CIS office for
assistance in reaching these teachers.
8. Obtain approval for role of student teachers in U of M courses through CIS.
Before accepting a student teacher, CIS teachers must obtain approval from the CIS faculty coordinator for
the proposed role of the student teacher in CIS classes.
21
I loved how easy it was to
take advantage of the
opportunity to get college
credit done my senior year.
The courses were fun,
challenging, and full of
opportunity for exploration
and growth!
CIS alum
22
POLICIES AND PROCEDURES
Academic integrity and student conduct

The University seeks an environment that promotes academic achievement and integrity, that is
protective of free inquiry, and that serves the educational mission of the University.

The University seeks a community that is free from violence, threats, and intimidation; that is respectful
of the rights, opportunities, and welfare of students, faculty, staff, and guests of the University; and that
does not threaten the physical or mental health or
safety of members of the University community.

The University is dedicated to responsible
stewardship of its resources and to protecting its
property and resources from theft, damage,
destruction, or misuse. The University supports
and is guided by state and federal law while also
setting its own standards of conduct for its
academic community.
The Student Conduct Code applies to all students and student organizations at the University of Minnesota,
whether or not the University is in session.
PRIMARY RESOURCES:
 See the full Student Conduct Code at
regents.umn.edu/sites/default/files/policies/Student_Conduct_Code.pdf.
 The Office of Student Conduct and Academic Integrity (OSCAI) at oscai.umn.edu has an excellent Web
site that helps demystify the Student Conduct Code for both students and instructors.
 Practices that promote academic integrity: oscai.umn.edu/address-misconduct/promoting-academicintegrity
 Definitions of behavior prohibited by the Student Conduct Code (including scholastic dishonesty,
disruption of the academic environment, bullying, violation of University rules, and disruptive behavior
among many others): oscai.umn.edu/conduct-code/scc-simplified
Scholastic dishonesty
Scholastic dishonesty is a disciplinary offense listed in the University’s Student Conduct Code. “Scholastic
dishonesty means plagiarizing; cheating on assignments or examinations; engaging in unauthorized
collaboration on academic work; taking, acquiring, or using test materials without faculty permission;
submitting false or incomplete records of academic achievement; acting alone or in cooperation with
another to falsify records or to obtain dishonestly grades, honors, awards, or professional endorsement;
altering, forging, or misusing a University academic record; or fabricating or falsifying data, research
procedures, or data analysis.”
(regents.umn.edu/sites/default/files/policies/Student_Conduct_Code.pdf )
23
The College of Liberal Arts Classroom, Grading and Examination Procedures provide additional description to
the above: “It could also be said that scholastic dishonesty is any act that violates the rights of another
student with respect to academic work or that involves misrepresentation of a student's own work. Also
included would be cheating on assignments or examinations, inventing or falsifying research or other
findings with the intent to deceive, submitting the same or substantially similar papers (or creative work)
for more than one course without consent of all instructors concerned, depriving another of necessary
course materials, and sabotaging another's work.” (advisingtools.class.umn.edu/cgep/studentconduct.html).
Instructors should take steps to prevent scholastic dishonesty, including maintaining security of
examination materials.
Responding to scholastic dishonesty.

If you suspect scholastic dishonesty, record the incident immediately while it is fresh in your mind.
Gather information and evidence. Keep relevant documents until the matter is resolved.

Contact your CIS faculty coordinator and Jan M. Erickson (612-624-9898 or j-eric1@umn.edu).

Meet with and talk to the student about the matter. Ask questions. Listen. Share why you suspect
scholastic dishonesty. Take notes.

To decide whether or not scholastic dishonesty occurred and what academic penalty is fair to assign,
visit oscai.umn.edu/node/221 . As governed by U of M policy, instructors have some discretion over the
consequences of scholastic dishonesty. They may assign sanctions appropriate to the situation, e.g., an F
on an assignment or an F for the course; this informally resolves the incident. Your syllabus may dictate
what you do. Most issues are resolved informally between the CIS instructor and student, but some may
move on to a formal process.

If you determine scholastic dishonesty has occurred, inform the student—in writing—of their academic
sanction and that you will be reporting the incident.

Report the incident.
o You’ll need your U of M course and section numbers, syllabus, and a description of the incident
and subsequent actions.
o CIS instructors hold the position of Teaching Specialist.
o The student’s college of enrollment is the College of Continuing Education.
o Submit your report at:
https://publicdocs.maxient.com/reportingform.php?UnivofMN&layout_id=2
o Inform the student that you are submitting a report to OSCAI. A reported student incident
remains on record at the U of M. A student cannot withdraw to avoid failing a course due to a
scholastic dishonesty incident.
o Also inform Jan M. Erickson (j-eric1@umn.edu) and your faculty coordinator about the report.
24
Student misconduct/disruptive conduct in the classroom
“Students have the right to a productive and stimulating learning environment. In turn, instructors have a
responsibility to nurture and maintain such an environment. Student behavior that is an obstacle to teaching
and learning should be addressed.” (oscai.umn.edu/address-misconduct/responding-disruptive-conductclassroom)
Responding to student misconduct/disruptive conduct in the classroom.

First, check with your faculty coordinator and CIS to see if the department has specific expectations for
students enrolled in their programs or certain practices for responding to disruptions.

Meet with the student to discuss their behavior. Explain to them why you believe their behavior is
disruptive.

Give the student an opportunity to discuss concerns that may be contributing to their behavior.

Clearly state that behavior that disrupts the class cannot continue. If, in the meeting they appear
unwilling to modify their behavior, let them know that disruption of the academic environment is part of
the Student Conduct Code and continued disruptions may be referred to OSCAI.
Investigation and decisions are made in consultation with the U of M OSCAI office, and any applicable U of M
department or college procedures must be followed. Potential sanctions for violation of the Student Conduct
Code are listed at oscai.umn.edu/conduct-code/consequences.
A separate disciplinary process for student misconduct is outlined on the OSCAI website at
oscai.umn.edu/conduct-code/disciplinary-process.
CIS saved me about
$12,000 in tuition—
can’t complain about that!
CIS alum
25
Advising students
CIS instructors and school guidance counselors provide invaluable advising to students, helping them to
understand that the University course will require more time and personal responsibility than the typical
high school class. Students should pay careful attention to their overall course load, keeping in mind that the
typical undergraduate course load at the University is 15 credits and that a student should expect to spend
about 9 hours per week, including class time, on a 3-credit course (see the University’s Quantity of Work per
Credit Policy on p. 36).
Determine student eligibility.
For CIS policies related to student eligibility, see p. 41
and refer to the Quick Guide to Course Requirements
and Related Policies provided with this handbook or
download it from the CIS Web site.
Help students make informed decisions.
Not every term is the right term to enroll in a college
course, even if the student is enthusiastic. As
students consider enrolling in a U of M course
through CIS, encourage them to think about the
following questions:



Will the U of M course workload fit with my other classes?
What other commitments do I have during this term—work, sports, music, drama, debate, time with
friends, etc.? Can I meet the attendance requirements of the U of M course?
What is the impact of enrolling in more than one advanced course when considering my other
commitments?
If denied admission to U of M course offered through CIS: student appeals process
Juniors and seniors who are not approved for enrollment in a U of M course through CIS can appeal the
decision to the CIS office, if space is available in the class. It is strongly recommended that students formally
appeal by the end of the term prior to the U of M course s/he wishes to take. To appeal, a student must
submit to the CIS office:



A request, written by the student, that asks for a review of the decision denying approval. This
request should outline why the student feels qualified to participate in the course.
Letter(s) of recommendation from a teacher, counselor, or school administrator explaining why
s/he believes the student can participate appropriately in a college class. The letter must also clearly
state that this student’s registration would not cause the course size to exceed University of
Minnesota class-size limits.
An academic transcript and, if requested, a writing sample.
The appeal will be considered by the CIS faculty coordinator and CIS staff in close consultation with the CIS
instructor. No further appeal to the CIS program is allowed—with one exception: juniors denied upon
appeal may ask to be considered in their senior year.
26
Be mindful of student credit load.
Typical full-time undergraduate enrollment is 15 credits per semester. Excessive credit may require College
of Continuing Education Scholastic Committee approval.
When students are doing poorly in the U of M class
Grades earned in U of M courses through CIS are entered onto an official University transcript and become
part of the student’s permanent academic record. CIS teachers should let students know if they are in
jeopardy of failing a U of M course. Discuss appropriate options, such as taking an incomplete or
withdrawing from the University course. (For pertinent University policies and procedures, see sections on
student advising on p. 26, registration and withdrawal requests on pp. 37-40, and grading on pp. 32-34.)
STUDENTS MUST WITHDRAW/CANCEL before taking a final exam or completing a final paper or project for
the course. Withdrawal from completed and graded courses is not permitted.
Advising resources


Contact CIS Associate Director Jan M. Erickson or your faculty coordinator.
Visit the University’s Counseling and Consulting Services at
uccs.umn.edu/counseling/self_service/study.htm for excellent college study skills resources to
share with your students.
Attendance policy
Students enrolled through College in the Schools are guided by U of M attendance policies. When concerns
arise, most issues are resolved through direct discussion with the instructor. To consult CIS regarding U of M
policy implementation, reporting an incident, or seeking an appeal, students may contact Jan M. Erickson,
CIS associate director, at 612-624-9898 or j-eric@umn.edu.
Policy statement - policy.umn.edu/education/makeupwork
1. Students will not be penalized for absence during the semester due to unavoidable or legitimate
circumstances. Such circumstances include illness of the student or his or her dependent, medical
conditions related to pregnancy, participation in intercollegiate athletic events (see the Administrative
Policy: Intercollegiate Athletic Events during Study Day and Finals Weeks: Twin Cities at
policy.umn.edu/education/athleticstudy which prohibits intercollegiate athletic competition during
study day and finals week except under certain circumstances), subpoenas, jury duty, military service,
bereavement, and religious observances. Such circumstances also include activities sponsored by the
University if identified by the senior academic officer for the campus or his or her designee as the basis
for excused absences. Such circumstances do not include voting in local, state, or national elections.
Instructors are expected to accommodate students who wish to participate in party caucuses, pursuant
to Board of Regents resolution.
2. The instructor has the right to request verification for absences.
3. It is the responsibility of students to plan their schedules to avoid excessive conflict with course
requirements.
4. A student must notify instructors of circumstances identified in (1) as soon as possible and provide
documentation requested by the instructor. In the event that the University declares a pandemic
emergency (e.g., flu), the Senior Vice President for Academic Affairs and Provost or designee may waive
the requirement that students are required to have documentation from a health care provider for
illness.
27
5. If a student is absent due to circumstances identified in (1) and has complied with the notification
requirement, the instructor may not penalize the student and must provide reasonable and timely
accommodation or opportunity to make up exams or other course requirements that have an impact on
the course grade.
6. The instructor has primary responsibility to decide if an absence is due to unavoidable or legitimate
circumstances. If a student believes he or she has been wrongly denied the opportunity to make up work
due to disagreement with the instructor about the legitimacy or unavoidability of an absence, the
student should pursue his or her complaint using the usual process for appeals of student grievances.
(When concerns arise, most issues are resolved through direct discussion with the instructor. To consult
CIS regarding U of M policy implementation, reporting an incident, or seeking an appeal, students may
contact Jan M. Erickson, CIS associate director, at 612-624-9898 or j-eric1@umn.edu.) In accordance
with the policy, final authority rests with the Senior Vice President for Academic Affairs and Provost.
7. This policy applies to all course requirements, including any final examination.
8. Colleges and academic units may establish specific criteria for notice and completion of work to
implement this policy.
Class size limits
University academic departments specify class size for each course to ensure that the pedagogy and interactivity
appropriate for the subject at hand can be employed. CIS gains permission from a university department to offer
its course(s) by guaranteeing that the course’s essential characteristics – class size being one such characteristic –
will be preserved when taught in the high school. Observing the university’s class size limits is also required to
meet NACEP’s curriculum standards, which require that a concurrent enrollment course be the same as the course
offered on the college campus and that it reflects the pedagogical orientation of the course on the college campus.
If a U of M course offered through CIS is over-enrolled after the first two weeks of the high school term, the school
should contact CIS Director Julie Williams to discuss providing the teacher with additional support that term—for
example, release days for the teacher to manage the additional work.
Schools with a pattern of over-enrollment over a period of two years will be asked to meet with the CIS director
and a faculty member from the University department that owns
the course to consider whether the course can be offered again
for U of M credit.
For specific class size limits for each course, refer to the Quick
Guide to Course Requirements and Related Policies provided
with this handbook or download it from the CIS Web site.
CIS requires that at least 75% of the students in a U of M
course offered by CIS be registered for U of M credit.
Although teachers may elect to grade their high school creditonly students differently, the course name and course
requirements remain the same as for those who register for U
of M credit.
CLASS SIZE LIMITS apply to the whole class—students who are enrolled for U of M credit as well as those
who are not. Please contact the CIS office with concerns about meeting the U of M class size limits.
28
Course evaluation: Student Rating of Teaching (SRT)
The University requires that its students evaluate the course and instruction each time a course is taught.
Three weeks before the end of your term, the CIS office will mail you a packet containing SRT evaluations,
instructions for completion, and a return envelope. Please remind your students to use pencil only and help
them to identify your course correctly by informing them of the course’s U of M complete course name and
designator as well as the section number (i.e., English Literature 1001W, section 700). After tabulation by
the University’s Office of Measurement Services a copy of the report will be sent to you. CIS staff and your
faculty coordinator also review the report and your faculty coordinator will contact you with any concerns.
A copy of the report is kept on file in the CIS office.
BE SURE TO LEAVE THE ROOM: SRT’s must be administered during a regular class period before exam
week and must be handed out, completed, and collected without the instructor present (usually a student
from the class is asked to handle this process). Students should be informed that data from SRT’s is provided
to the CIS teacher only after final grades are submitted.
I have grown immeasurably
in the art of teaching.
CIS teacher
29
Field days for students
College in the Schools invites students in most cohorts to on-campus field
days, generally once each semester. Field days are designed to complement
the U of M curriculum while giving students the opportunity to meet students
from other schools, interact with on-campus students and faculty, and
explore the resources of the U of M Twin Cities campus.
Attendance policy
Attendance at CIS student field days is required in all four Entry Point Project
courses (PSTL 1006, PSTL 1163, PSTL 1211, and WRIT 1201) and in ANSC
1101. This requirement is in place for Entry Point courses so that students
have the opportunity to experience a college campus; animal science field
days are required because students participate in required labs that cannot
be accommodated at the high schools.
For other subjects, attendance is strongly encouraged but is not required by CIS. If a teacher and school
choose to participate in field days, student attendance requirements are determined by the teacher.
Student conduct
While on campus, as in the classroom, CIS students are subject to all policies covered by the University’s
Student Conduct Code. The use of drugs and alcohol, the possession of weapons, and disorderly or
disruptive conduct are strictly prohibited on the smoke- and tobacco-free University campus. CIS students
who violate the Student Conduct Code may be subject to penalty, including academic suspension, fines, and
the loss of U of M academic credit. View the full conduct code at
regents.umn.edu/sites/default/files/policies/Student_Conduct_Code.pdf.
Preparation
CIS teachers will receive all pertinent information regarding field days via University e-mail.
It is vital to the success of field days that students come prepared for the curricular and logistical
components of the day. (Often this includes completing reading and/or exercises prior to the field day.)
Please set aside time to properly prepare your students.
Avoiding date conflicts with other U of M and AP courses offered at your school
Some schools offer multiple U of M courses through CIS and many of the same students may be enrolled in
all or most of the courses. This situation can make handling absences due to students attending other CIS
field days difficult. Here are suggestions about how to minimize these kinds of problems:


Some CIS teachers regularly schedule reading days in their U of M CIS courses—days on which no
lesson is taught and students use the time to work on U of M course assignments. The reading day
can occur on different days from week to week, as needed. This schedule reflects the fact that in
college, most courses do not meet five days a week. The inclusion of reading days in your regular U
of M course schedule allows students to miss class—for a field day or other activity—without
missing instruction.
All CIS teachers at a particular high school may meet at a strategic time of the school year to plan
exam dates, paper due dates, and field day dates. This allows each teacher to adjust his or her class
schedule to minimize the disruption caused by students attending other CIS student field days.
30
Field day preparation checklist
 Work with your faculty coordinator and other teachers in your cohort to choose field day dates that will
allow your students to participate. Be aware of Advanced Placement test dates, other testing dates, and
“blackout” dates for your school or district, and bring dates of such potential conflicts to the CIS summer
professional development workshop at which field day dates are determined.
 Add the field day dates to your syllabus, along with information about whether the field day will be
required for your CIS students and, if required, the consequences for students who don’t attend.
 Inform your school administrators, other CIS teachers at your school, and your students about the
date(s) your cohort chooses.
 Work with your school administrators to arrange busing or other transportation. Some CIS instructors
have asked for voluntary contributions from their students to help pay for transportation; other CIS
instructors have worked with teachers in adjoining school districts to share buses; some schools ask
students to transport themselves.
 Information about where buses can drop students off, park, and pick students up again will be provided
prior to the field day.
 Arrange for any permissions that are required by your school from parents or legal guardians.
 IMPORTANT: When you receive a reminder e-mail about an upcoming field day, you will be asked to
RSVP with the number of students you plan to bring. PLEASE RESPOND TO THE RSVP. We need to
know how many students are coming so we can be confident we will not exceed the field day room’s
maximum occupancy number. CIS cannot violate these safety regulations.
 Make sure that your students are prepared and have completed any readings or projects that were
provided by the CIS office or your faculty coordinator.
 Review the Student Conduct Code with your class (see pp. 23-25).
 Choose a time and place to meet your students at the conclusion of the field day and share this
information with your bus driver. Many cohorts plan the day’s agenda so students can explore the
campus and have lunch on their own. CIS provides maps and restaurant lists.
 Debrief with your students after the field day. Provide your faculty coordinator with any feedback
relevant to the field day experience so that future field days may be even better.
31
Grading
U of M grade definitions
University grade definitions establish the qualities of expected performance. CIS instructors define grade
standards for their courses in conformity with their U of M departmental policies. Grade definitions assume
that instructors, knowing their course or courses’ basic requirements, can determine when students meet or
exceed them.
Grades describe levels of achievement. University policy prescribes the following grades and symbols that
will be reported on the student's transcript:
A
Achievement outstanding relative to the level necessary to meet course requirements (no grade of A+
should be submitted; A, 4 grade points; A-, 3.67 grade points).
B
Achievement significantly above the level necessary to meet course requirements (B+, 3.33 grade points;
B, 3 grade points; B-, 2.67 grade points).
C
Achievement meeting the course requirements in every respect (C+, 2.33 grade points; C, 2 grade
points; C-, 1.67 grade points).
D
Achievement worthy of credit even though it fails to meet the course requirements (D+, 1.33 grade
points; D, 1 grade point; no grade of D- should be submitted).
F
Coursework was either completed but at a level of achievement that is not worthy of credit or was
not completed (and there was no agreement between the instructor and the student that the student
would be awarded an Incomplete). (0 grade points).
NOTES: Pluses and minuses are used: A, A-, B+, B, B-, C+, C, C-, D+, D, and F. A+ and D- are not allowed by the
University. S/N (Satisfactory/Non-satisfactory) is not a grading option for courses offered through CIS.
Incompletes
An incomplete, or “I,” may be awarded to indicate that the work of the course has not been completed. The
“I” will be assigned at the discretion of the instructor when, due to extraordinary circumstances (as
determined by the instructor), the student who has successfully completed a substantial portion of the
course's work with a passing grade was prevented from completing the work of the course on time.
The assignment of an “I” requires a written agreement between the instructor and student specifying the
time and manner in which the student will complete the course requirements. In no event may any such
written agreement allow a period of longer than one year to complete the course requirements. The
“Agreement for the Completion of Incomplete Work” form can be downloaded at
class.umn.edu/crimson/dependancies/multimedia/completion_of_incomplete_work1.pdf.
Work to make up an “I” must be submitted within one year of the last day of final examinations of the term
in which the “I” was given. If not submitted by that time, the “I” will automatically change to an “F” for the
course. If an “I” changes automatically to an “F”, the instructor has the discretion to reinstate the “I” for one
additional year only.
Upon successful completion of the course work, the “I” is changed to a permanent grade. (For instructions on
changing a grade, see p. 34.)
32
Withdrawals
A “W” indicates that a student has officially withdrawn from a course after the second week of classes. If a
student officially withdraws during the first two weeks of classes, there will be no record of that course
registration entered on the student’s U of M transcript. (For complete instructions and deadlines for
withdrawals, see pp. 37-40.)
Submitting University grades
The University of Minnesota requires all grades to be submitted online. Online grade rosters are available
for final grade entry approximately one week prior to your scheduled class end date.
GRADES ARE DUE within three business days of your last class session.
After the final grade entry deadline, an “NR” (not reported) notation will be posted for all missing grades on
your grade roster.
Before you enter grades
ALL registration changes (late registrations or withdrawals) must be made before final grades may be
submitted online. Please do not enter “I” or “F” for students who have withdrawn from class earlier in
the term. Before using the grading systems, review step-by-step instructions for “Entering Grades in
Faculty Center” guide at upgrade.umn.edu/faculty.
To access your grade roster
1. Log in to myu.umn.edu with your Internet ID and password.
2. Click on the “Teaching” tab in left side-bar.
3. Check that you are seeing the correct term displayed or use </> arrows to view a different term.
4. Click on the “Grade Roster” link by the class you will be entering grades for.
5. Review the “Grade Roster” for accuracy. Note that lists of more than 20 students require you to “turn
the page” using arrows at the bottom of the list.
6. Select each student’s grade for the “Roster Grade” dropdown menu.
a. “A-F” and “I” are the only valid grade options for CIS classes; do not enter X, K or other
symbols.
b. Do not enter “F” or “I” grades for students who have withdrawn from your class.
c. If you submit a grade of “F” you must provide “Last Date of Participation.”
7. Once all grades are entered on your roster, change “Approval Status” to “Approved” and click the “Save”
button. A pop-up notice that grades will post to transcripts overnight will appear.
NOTE: If you wish to SAVE a list to finish and post later, leave “Approval Status” set to “Not Reviewed.”
8. You will not receive confirmation of grade entry. Verify that grades are posted to student transcripts by
viewing your online Grade Roster the next day to see “Posted” notation in place of the “Save” button.
33
To enter your grades
See step-by-step instructions for “Entering Grades in Faculty Center” on the Faculty Upgrade resource page
(upgrade.umn.edu/faculty).
NEW!! Uploading grades directly from Moodle. If you use Moodle to manage your class grades, you may now
upload those grades to your Grade Roster. See the “Transferring Grades from Moodle to Faculty Center” guide
at upgrade.umn.edu/faculty. Make sure that your final grade rosters are active prior to uploading grades from
Moodle. Please note that grades transferred from Moodle must be APPROVED and SAVED in the Grade Roster
for them to post to student transcripts (see step 7 above).
Entering late grades, changing “NR” to final grades, correcting a mistake, or making
a grade change after final grades have been submitted
1. Follow steps 1-4 above to access your Grade Roster.
2. Click the “Request a Grade Change” link, which appears below the “Approval Status” dropdown.
3. Enter new grade in the “Official Grade” field. Add “Comment” if needed.
4. Click the “Submit” button at bottom of the form to post grade change to student transcripts.
See step-by step instructions for “Changing a Grade” on the Faculty Upgrade resource page
(upgrade.umn.edu/faculty).
QUESTIONS? If you have any questions or problems using the online grading system, call the Web Grading
Support Line at (612) 625-2803.
Midterm alerts
MIDTERM ALERTS are required.
The University of Minnesota policy on midterm alerts states that “Instructors are required to provide
midterm alerts for all 1-XXX courses to students who, on the basis of performance to date in the course,
appear to be in danger of receiving a grade of D, F, or N. Such notification will be provided no later than the
seventh week of class, and earlier if possible, to allow students to improve their classroom performance or
to withdraw by the eighth week. Midterm alerts will not be recorded on transcripts. … The provision of
midterm alerts is a courtesy to the student. Failure to receive a midterm alert does not create the right for a
student to contest a grade in a course.”
CIS instructors are asked to notify students using their high school’s alert system, through e-mail, or inperson. If the high school’s schedule follows the campus schedule, teachers may use the University’s
midterm alert system. NOTE: Most U of M classes offered through CIS DO NOT follow the UM campus
schedule.
34
Grade of “D” policy
CIS strongly recommends that students who have earned a grade of D or lower in a previous U of M course
not be allowed to register in additional future U of M courses offered through CIS. Students who aren’t
approved for enrollment because of their grade in a previous U of M course may appeal the decision using
the process outlined on p. 26.
Repeating courses at the U of M to improve grade
As is the case with all U of M students, CIS students have an opportunity to retake a course to earn a higher
grade.
The university’s uniform grading and transcript policy states that an undergraduate student may repeat a
course only once to improve a grade. Students who receive a grade of C or higher may repeat a course only
if space permits.
When a student repeats a course before receiving his/her degree, (a) both grades for the course will appear
on the official transcript, (b) the course credits may not be counted more than once toward degree and
program requirements, and (c) only the last
enrollment for the course will count in the
student's grade point average.
This policy does not apply to courses (1) using the
same number but where students study different
content each term of enrollment and (2) to
courses designated as "repetition allowed."
To view the full policy visit section F (Other
Provisions), # 6 (Repeating courses) of the
Grading and Transcripts policy located online at:
policy.umn.edu/education/gradingtranscripts.
U of M versus high school grades
CIS instructors may choose to assign different grades for the high school course and the U of M course. For
the high school grade, teachers should be guided by their school policies regarding grading. For the U of M
grade, consult the University grading policies (see pp. 32-35) and policies of the department offering the
course.
35
Originality checker (Turnitin)
Turnitin is an originality checker available to CIS instructors who have a University-hosted Moodle site. The
Turnitin assignment tool allows students to submit papers themselves and instructors to submit papers
without student involvement.
Student work submitted to the Turnitin Assignment tool can be checked against various databases that
recognize stored student papers; internet sites; and journals, periodicals and publications.
After student work is checked, Turnitin produces a report that shows matching sequences of words in the
submitted assignment, any matching sources, and the percentage of matching words.
1. CIS teachers that would like to use Turnitin must first request a Moodle academic site. Instructions for
doing this are located on the University Web site at:
it.umn.edu/course-management-system-moodle-related/faculty-staff
2. If you intend to open your site to students, we recommend reviewing the resources located at:
it.umn.edu/course-management-system-moodle-related
3. Once you have created the kind of Moodle site you need, you can create a Turnitin activity. Instructions
are located here:
it.umn.edu/moodle-26-28-add-turnitin-assignment
Quantity of work per credit policy
The University Senate prescribes the quantity of work needed to earn a credit as three hours per credit per
week or 42 - 45 hours per semester. (U of M courses are worth varying amounts of credit.) The manner in
which the course is taught determines how much of the work will be in the classroom, laboratory, library, or
independent study and research. A student should expect to spend about 9 hours per week, including class
time, on a 3-credit course taught over a semester. See the Expected Student Academic Work per Credit
policy at policy.umn.edu/Policies/Education/Education/STUDENTWORK.html.
CIS has made us competitive
with other schools around us,
and we are able to offer these
rigorous courses right on
campus. It’s great!
High school counselor
36
Registrations and withdrawals
When students register for a U of M course offered through CIS they are actually submitting a registration
request to be processed by Enrollment Services in the College of Continuing Education.
DO NOT IGNORE e-mails from CIS (cis@umn.edu), Koleen Knudson (kknudson@umn.edu), Jennifer Koontz
(koont001@umn.edu), or Enrollment Services (cceenroll@umn.edu). These e-mails contain critical and
time-sensitive information.
Five steps that the teacher needs to take to facilitate registration
1. Arrange for your students to submit e-registration request forms during the window of time
provided for your class.
You will receive an e-mail from Enrollment Services (cceenroll@umn.edu) when it is time for your
students to submit their e-registration requests. DO NOT IGNORE this e-mail. Please observe the
deadline you are given. Registrations submitted after the deadline will be processed later.
The e-mail will include a link to the e-registration request form (this form is also available on the CIS Web
site and on Homebase).
IF YOUR STUDENTS REQUIRE ACCESS TO UNIVERSITY ONLINE RESOURCES (such as the library or Moodle
sites), but you have not received your e-registration link by two weeks prior to the date your students
require online access, contact Enrollment Services at (612) 624-6091 or cceenroll@umn.edu.
2. Look up the course and section numbers that students need.
The e-mail from Enrollment Services will contain instructions for doing this.
3. Add your course and section information to the student instruction sheet.
The e-mail from Enrollment Services will include this instruction sheet as an attachment.
4. Direct students to the CIS e-registration request form.
The link to this online form will be provided for you in the e-mail from Enrollment Services and is
available from the CIS Homebase and the CIS student web page. Each student receives an e-mail
confirmation of his or her e-registration request; teachers may find it helpful to have students print and
submit these confirmations to them.
5. Verify your class roster.
Approximately two weeks after your students submit their CIS e-registration request forms (earlier for
classes requiring early access), you will receive an e-mail from Enrollment Services (cceenroll@umn.edu)
telling you to verify the accuracy of your official Class Roster through the Faculty Center. DO NOT IGNORE
this e-mail; you are responsible for the accuracy of your official University of Minnesota class roster(s).
37
Rosters should be complete and accurate by midterm.
You can review your roster online any time after you receive the instructional e-mail from Enrollment
Services.
WHAT TO DO BEFORE YOUR CLASS MIDTERM:

Late registration requests: If you discover that a student who has been in your class for U of M
credit from the beginning is not on your official U of M class roster, the student should submit an eregistration request form immediately using the link provided in your e-mail from Enrollment
Services. Students will not be allowed to register for U of M credit after midterm.

Cancelling a registration/withdrawing from a course: To withdraw any student who has
dropped, submit a CIS e-cancellation request form. The link to this online form will be provided for
you in the e-mail from Enrollment Services and is available from the CIS Homebase and the CIS
student web page.
WHAT TO DO AFTER YOUR CLASS MIDTERM:

Late registration requests: If an administrative error causes a student to register late, please
notify Enrollment Services about the situation. To be fair to all students, make sure the student has
not delayed registration intentionally. Students cannot choose U of M credit after seeing how they
are doing in a course.
Unusual circumstances: Unusual circumstances, such as a student transferring into the class after
midterm, need to be documented in a petition request for late registration. Petitions are signed by
the instructor and are reviewed on a case-by-case basis by the College of Continuing Education
(CCE) Scholastic Committee.
THE UNIVERSITY OF MINNESOTA FOLLOWS A STRICT TIMELINE with regard to course withdrawal.
Deadlines for U of M courses are relative to the high school term. Teachers and students alike should be
aware of deadlines as they can impact a student’s permanent transcript and the fees that the high school is
charged. See the chart on p. 40 for a summary of cancel/withdraw deadlines and the impact.

Canceling a registration or withdrawing from a course: As soon as a student drops a class for U
of M credit, the student, the instructor or a school counselor must submit an e-cancellation request
form immediately. DON’T DELAY!
Unusual circumstances: If the term end is very near (or, in extreme cases, term has ended), a
petition for late withdrawal may be required. Please do not enter “F” or “I” grades for students who
have withdrawn from your class. After-term withdrawal petitions which are received by Enrollment
Services after term’s end are reviewed on a case-by-case basis by the CCE Scholastic Committee and
approval is not guaranteed. Withdrawal from a completed, graded course is never approved.
CHANGES TO CLASS ROSTERS AT THE END OF THE TERM delay the final grading process for the entire
class section, affect the University transcript of late-registered students and the fees that your high school
pays to the University, and/or result in students’ inability to send complete transcripts with their college
applications.
38
Student withdrawing within the first two weeks of class*


How: Use the online CIS e-cancellation request form available on Homebase and on the CIS student
web page.
Effect on student’s U of M transcript: The course will not appear on the student’s transcript.
Student withdrawing between the third week of class and the end of the high school term*



How: Use the online CIS e-cancellation request form available on Homebase and on the CIS student
web page.
Deadline: E-cancellation request forms must be received by Enrollment Services by the last day of
the high school class.
Effect on student’s U of M transcript: A “W” (withdrawal) will appear on the student’s transcript.
Student withdrawing after the high school term is over or in unusual circumstances


How: Use the College of Continuing Education (CCE) petition form available on Homebase and on the
CIS student web page. All petitions are reviewed on a case-by-case basis by the CCE Scholastic
Committee. Teachers must sign the petition and indicate whether the student finished the course
and if they were doing passing work at the time they last attended class. Withdrawal from a graded
course is never allowed.
Effect on student’s U of M transcript: Approved late withdrawal petitions may result in a “W”
(withdrawal) on the student’s transcript.
* U of M courses scheduled to meet in the high school over a term longer than one U of M semester will
be allowed to withdraw up to one month without “W” notation.
Refunds for withdrawals/cancellation requests
If a student officially withdraws from a course prior to the high school midterm, and the request to
withdraw is received by Enrollment Services by the school midterm, the school district will not be
billed for that student. If the invoice has already been paid by the school, a credit will be issued.
If a student officially withdraws at any time after the high school midterm, the University grants no
refund. E-cancellation request forms must be received by Enrollment Services by the midterm of the course
or the school will be billed and no refund will be issued.
39
Registration and withdrawal requests at a glance
Forms and instructions below can be found on the CIS Web site at cce.umn.edu/cis.
REGISTRATION
First half of your high school term
After your high school midterm
Instructions :
Student Instructions for CIS e-Registration Request
Petition, including the instructor’s signature
Form:
CIS e-Registration Request Form
Petition, including the instructor’s signature
WITHDRAWING / CANCELLING A REGISTRATION
Within first two weeks
of quarter/trimester/
semester-length high
school term
OR
Within first month of
two-trimester or yearlong high school terms
From third week (or
second month) to
your high school
midterm
Between midterm and
end of your high
school term but prior
to completion of final
paper, project, or exam
After the end of
your high school
term
Form:
CIS e-Cancellation
Request Form
CIS e-Cancellation
Request Form
CIS e-Cancellation
Request Form
Petition, including
the instructor’s
signature
Student
record:
Course does not appear
on student transcript
W (withdrawal) appears
on student transcript
W (withdrawal) appears
on student transcript
“W” may or may
not appear on
student transcript
Billing/
refunds:
School is not billed if CIS
e-Cancellation Request
Form is received by
Enrollment Services by
the high school midterm.
School is not billed if CIS
e-Cancellation Request
Form is received by
Enrollment Services by
the high school midterm.
No refund issued to
school
No refund issued to
school
40
Student eligibility requirements
Students who enroll in a U of M course through CIS should be challenged by the experience of college course
work, but capable of succeeding. CIS instructors approve students for enrollment in their U of M course
using CIS eligibility requirements as well as U of M course prerequisites. Refer to the approval criteria noted
in the Quick Guide to Course Requirements and Related Policies provided with this handbook which include:
 Student eligibility requirements
 Class size limits
 Target audiences for Entry Point Project courses
Review the responsibilities for all teachers on pp. 13-15 in this handbook; item #4 includes additional
considerations.
Teachers also need to notify students of their status, viz., approved or not approved for enrollment, in the U
of M course to which they applied.
INSTRUCTORS HAVE THE AUTHORITY TO MAKE EXCEPTIONS to the CIS student eligibility criteria on a
case-by-case basis. Students may be admitted into U of M courses offered through CIS on a space available
basis when the CIS instructor believes that the student’s past academic achievement and motivation indicate
that he or she will be successful in the University course.
9th and 10th grade students in CIS
The 2014 legislature amended the PSEO legislation (124D.09) to allow 9th and 10th graders to apply to participate
in courses offered through programs such as College in the Schools. As this handbook goes to press, it is not clear
whether legislation allows for a class composed entirely of younger students or whether younger students can
participate only if they are needed to fill a class of 11th and 12th grade students. Until MDE provides clarification,
CIS will continue the practice of allowing small numbers of 9th and 10th graders to enroll in courses when the
faculty coordinator has approved this participation.
For a complete list of CIS courses and decisions regarding 9th and 10th graders, review the Quick Guide provided with
this handbook or download it from the CIS Web site.
Homeschool students in CIS
Homeschool students may participate in
CIS if they enroll in their resident district
as a shared-time student. It’s up to the
local district to determine any limitations.
See the Minnesota Department of
Education Web site at
http://education.state.mn.us/MDE/JustPar
ent/SchChoice/ .
Foreign exchange students
Although they are welcome to participate
in a CIS course for high school credit,
foreign exchange students are not eligible
to register for U of M credit through CIS.
41
Student records privacy
The University and CIS take the privacy of student records very seriously. Release of student information to third
parties is regulated by Regents policy, federal law, and state law, and particularly by the Family Educational Rights
and Privacy Act (FERPA).
Public information at the U of M, designated as directory information, includes:
 Name
 Mailing address
 E-mail address
 Telephone number
 Dates of registration and registration status
 Major, adviser, college, and class
 Academic awards received and degrees received.
Registered students have the right to suppress any or all of this information by going to myu.umn.edu ,
selecting the “My Info” tab at the left, and editing the information under “Directory Suppression.”
Any information not appearing on this list (including social security number, grades, student ID number, and
GPA) is considered private student information and may not be accessed by a third party—other than
University officials who need the information to serve the student—without the student’s permission.
Although under FERPA, K-12 student record rights are provided to the parents, those rights are transferred
to a student who turns 18 or enters a postsecondary institution at any age. Nonetheless FERPA provides
ways to share information with parents, the most relevant being that schools may release any and all
information to parents, without the consent of the student, if the student is a dependent for tax purposes
under IRS rules. But because parents are supposed to submit evidence of their dependent’s status before
any information is shared, and a parent/guardian attending a conference may not be the one awarded the
claiming of a student as a dependent in a divorce situation, CIS recommends using a permission slip. This is
available to teachers on Homebase, for students to sign, granting permission for their teachers to discuss
their grades and progress with their parents or guardians.
Another exception is the provision that teachers may share with parents information based on their
personal knowledge or observation (such as a conversation with the student) and that is NOT based on
information in an education record (such as the results of an assessment).
See FERPA website for additional information at http://familypolicy.ed.gov/content/disclosureinformation-education-records-parents-students-attending-postsecondary. At the U of M, you may contact
Tina Falkner (rovic001@umn.edu or 612-625-1064) or Stacey Tidball (tidball@umn.edu or 612-626-0075)
for assistance.
42
Students with disabilities
Accommodations and the U of M Disability Resource Center
Students with 504 Plans or those with a disability interested in taking a U of M course through College in the
Schools (CIS) will want to work with the U of M Disability Resource Center to have collegiate
accommodations determined as soon as possible. Instructors may also contact the Disability Resource
Center for assistance.
The Disability Resource Center provides accommodations for students who experience disability-related
academic barriers. The services are free and confidential. A reasonable accommodation must meet four
criteria:
 It must not compromise essential requirements of a course, program, job, activity, or facility.
 It must not cause an undue administrative or financial hardship.
 It must not compromise safety of the student or others.
 It must not fundamentally alter a course or program.
A prospective student begins the process by contacting the DRC to schedule an initial appointment. At the
appointment, an Access Consultant talks with the student about how their disability impacts their academic
experience and reviews the student’s disability documentation. If reasonable accommodations are
appropriate, they will be outlined in a letter for the student to share with the instructor.
Students may be eligible for the following: test accommodations, note taking assistance, sign language
interpreting or captioning support, document conversion, access assistance, and consultation on use of
computers and assistive technology. Additional accommodations and services may be determined per
individual need.
A grievance process is in place should a student believe they are not being reasonably accommodated.
Students, parents, teachers and faculty may contact an Access Consultant at (612) 626-1333 (V/TTY) or
drc@umn.edu for additional information. The Disability Resource Center Web site is located at
diversity.umn.edu/disability. For additional CIS assistance, contact Jan M. Erickson at j-eric@umn.edu or
(612) 624-9898.
Syllabus
Syllabus requirements
The U of M syllabus provides a roadmap to student success by outlining and explaining course expectations.
It also documents the U of M course for admissions counselors and faculty from other postsecondary
institutions who are responsible for making decisions about credit recognition. CIS faculty coordinators
review and approve all CIS syllabi. CIS teachers send a copy of their current syllabus to the CIS office.
The University and CIS require that certain information appear on every U of M syllabus. The U of M
Center for Educational Innovation provides a tutorial (cei.umn.edu/support-services/tutorials/u-msyllabus-requirements) and helpful resource links for syllabus creation. Teachers can also access, on
Homebase, a downloadable document listing all required policy statements for a U of M syllabus; this
document must be copied and pasted into every CIS syllabus. Each course page on the CIS Web site
(cce.umn.edu/college-in-the-schools/u-of-m-courses) contains one or more links to sample syllabi for that
course.
43
Syllabus checklist
The following checklist is based upon the University of Minnesota Syllabus Requirements,
policy.umn.edu/education/syllabusrequirements. Syllabus elements required by the U of M include
information specific to the course and policy statements.
U OF M SYLLABI CONTAIN THREE PARTS: course and contact information, a schedule, and important U of M
policies.
1. Course and contact information (required by U of M; see cei.umn.edu/supportservices/tutorials/u-m-syllabus-requirements/information-specific-course for details)
Information specific to the course includes eleven elements that U of M instructors must copy, refer to,
or state, and they are encouraged to discuss elements of the policies particularly applicable to their
course.
 Catalog information (course name, department, number, meeting time, meeting place, and credits)
 Instructor’s name and contact information (office location and office hours)
 Course prerequisites if any exist
 Course goals and objectives
 Required and recommended materials
 General descriptions
 Descriptions of irregular course meetings
 Attendance requirements and penalties (if any)
 Statement on extra credit
 Exam re-takes and coursework resubmission
 Date, time and place of the final examination if one is scheduled.
CIS Requirements
In addition, because former CIS students often present a course syllabus to gain credit recognition, CIS
requires clear identification of the course as a University of Minnesota course. As long as the
content of the U of M course is fully and completely covered, teachers are free to add additional material,
including content necessary to prepare students for the AP test.
On the syllabus, a course should be identified only as a U of M course. Courses offered through CIS
are not CIS courses, UMN/AP course, or UMN/CIS courses. Identify the course as a University of
Minnesota course, and use the University’s designator (ie, WRIT), catalog number (ie, 1201), and title
(ie, Writing Studio).
Teachers may choose to also include a U of M wordmark on their syllabus. A variety of styles are
available for download on Homebase.
2. Schedule
 Schedule or timeline for readings, assignments, papers, projects, labs, etc.
3. U of M Policies (Downloadable from Homebase, this document must be copied and pasted into
every CIS syllabus. Further information may be found at cei.umn.edu/support-services/tutorials/u-msyllabus-requirements/policy-statements).
44
Enhancements
 Statement which encourages students to see you outside of class
 Description of what the class will be like, including a description of and rationale for your teaching
methods
 Clear guidelines detailing how students are to prepare for and behave during a class session (e.g.
read the assignments BEFORE class, come on time, participate in discussion, etc.)
 Statement describing what students can expect from you
 Description of special procedures or rules for this class (e.g., laboratory rules and procedures)
 Advice on how to read/approach the materials for this class
 Advice on how to study for quizzes and exams
 Specific criteria for each graded assignment
 Statement telling students how to dispute a grade for an assignment or exam
 Statement on incomplete coursework
 Information on special services or resources which might be helpful to the students
 Other information which would help students succeed in this class
U OF M DEPARTMENTS may have additional syllabus requirements. Consult with your faculty coordinator
for syllabus updates and submit your syllabus to him or her for final approval.
I have used skills acquired
for the teaching of my
U of M courses in all of my
other classes. Most
importantly, the CIS
program has made me love
my job.
CIS teacher
45
Transcripts
University of Minnesota transcripts are handled by the University’s Office of the Registrar, not the CIS office
or Enrollment Services.
Students may find the following information helpful:
Tips:


Look at your transcript SOON after your course ends to ensure that the courses and grades are accurate.
We recommend checking your unofficial transcript for accuracy before requesting that an official one be
sent to your college or university.
If you KNOW your University Internet ID and password
1.
2.
3.
4.
Go to onestop.umn.edu/grades_and_transcripts/official_transcripts/
Under “Do you have an active Internet ID (x.500)?” select “Yes” on the left.
Log in with your x.500 ID (your University e-mail address without “@umn.edu”) and password.
The application will guide you through the rest of the process.
If you DO NOT KNOW your University Internet ID and password
We recommend calling OneStop directly at 612-624-1111 to ensure that your courses and grades are
accurate and to order your transcript. You may choose to access the OneStop official transcript site
identified above and select “No” in answer to “Do you have an active Internet ID (x.500)?” and then create a
new account, but this option will NOT give you the opportunity to review your transcript for accuracy before
requesting and paying for an official transcript.
If you attend the U of M, you won’t need to request an official transcript, but be sure to include on your
application that you’ve completed U of M coursework through CIS.
If you attend another college or university, remember that course recognition may take several forms:
exemption from taking a required course, enrollment in a more advanced course, or credit toward college
degree completion.
For further assistance with ordering a transcript, contact OneStop at 612-624-1111. Contact CIS if
coursework is missing from your transcript, OneStop is unable to find your records, or further support is
needed with gaining credit recognition.
46
U Card
The University of Minnesota’s official photo ID is the U Card. All CIS students are eligible to receive U Cards
once their course registrations have been processed. CIS teachers will know when student registrations
have been processed by monitoring their class roster. (You will receive an e-mail from Enrollment Services
with instructions for accessing and reviewing your Class Roster.) Due to the volume of registrations processed,
CIS cannot guarantee that all students will be registered in time to make getting a U Card practical or
worthwhile. Our registration process is set up to guarantee students will have access to the academic
resources they need; however, the U Card is not considered a critical academic resource.
Students use the U Card to access services on the U of M, Twin Cities campus. U Cards are used as a campus
ID, library card, access card for computer labs and campus buildings, and as a verification card for arts and
athletic ticket discounts. (Students can access library resources online without a U Card as soon as their
registration request has been processed.) Gopher GOLDTM is money that can be added to a U Card in order
to make purchases on campus with a U Card.
The first U Card is free and can be obtained by individual students at the U Card Office on days other than
CIS field days, or via mail or e-mail request from the CIS instructor. U Cards that have been lost, stolen or
damaged are subject to a replacement fee.
A U OF M STUDENT ID NUMBER IS REQUIRED to obtain a U Card. Student ID numbers are listed on the
instructor’s My Classes Report.
Obtaining a U Card at the U Card Office
Students may obtain their U Cards at the U Card Office on the U of M-Twin
Cities campus on days other than CIS field days. To get a U Card at the U Card
Office, students must know their student ID number or X.500 and must bring
one of the following forms of photo identification: a driver’s license, state ID,
or passport. Students should be prepared to have their picture taken.
CIS teachers may bring students in groups of twenty or less to obtain U
Cards on non-CIS field days. However, arrangements must be made with the
Coffman Union U Card Office at least one week prior to the group’s arrival to
ensure adequate staffing for your group. To make an appointment, please
contact the Operations Manager at 612-626-9903.
The Coffman U Card Office is located in Coffman Memorial Union, room G22. Regular office hours are M-F,
8:00am-4:30pm. Please contact the U Card Office at 612-626-9900 with questions.
Obtaining a U Card via U.S. mail, e-mail or Photo Upload
CIS instructors may request U Cards on behalf of an entire class via U.S. mail, e-mail or Photo Upload by
submitting student information and photos that meet the U Card Office photo specifications. If the photos
submitted do not meet the following specifications or if student information is not included with the request,
U Cards cannot be produced.
47
U Card Office photo specifications
U Card photos must meet the following requirements:








At least 600 pixels by 600 pixels or 2” x 2” photo in JPEG format
Use of a plain white, off-white or light gray background, free of patterns, objects, textures, etc. (No
trees, bricks, windows, grass, stairs, wood, doors, etc.)
Image of face and shoulders facing forward. Do NOT zoom in on face. Leave space around the sides
of your face and the top of your head.
Clear image in color without any added filters, effects or clipart
Use good lighting. No overexposed photos
A clear, unobstructed, front view of the full head and shoulders. No hands can be touching the face or
in the image. Eyes must be open.
A photo of the student alone in normal street attire with no hats, sunglasses, hand symbols or pets in
photo (religious head coverings are acceptable)
Recent (less than one year old)
UNACCEPTABLE PHOTOS include students wearing a hat, bandanna or dark glasses, photos printed on copy
paper, retouched photographs such that the student’s appearance is changed, most vending-machine prints,
and full-length photos. Facial or hand gestures, other people, and foreign objects (such as trees or sporting
equipment) may not be included in the photo. Students should be reminded that the photo they submit will
be printed on their U Card, which they will use as their official university photo ID during their time at the U
of M.
Submitting a request via U.S. mail
Instructors are able to submit a request for U Cards via U.S. mail. The envelope should contain photos of the
students or a CD or USB Drive containing photos, a class roster, the U of M class information including
course name, instructor name, instructor’s contact e-mail and phone number and high school name (e.g. CIS,
ENGC 1001, Mr. Jon Twist, twist@umn.edu, 612-123-4567, Great High School). All photos (physical and
digital) must meet the photo requirements. Photos must be labeled with the first and last name of each
student and the student ID number. Please mail the U Card request to:
Operations Manager
U of M U Card Office
G22 Coffman Memorial Union
300 Washington Avenue SE
Minneapolis, MN 55455
Submitting a request via e-mail
Instructors are able to submit a request for U Cards via e-mail. The e-mail should contain photos of the
students, a class roster, the U of M class information including course name, instructor name, instructor’s
contact e-mail and phone number and high school name (e.g. CIS, EngC 1001, Mr. Jon Twist, twist@umn.edu,
612-123-4567, Great High School). Photos must be labeled with the first and last name of each student and
the student ID number. Please e-mail the Operations Manager, Leah Isbell, at lisbell@umn.edu with all email requests.
48
Submitting a request via Photo Upload
Instructors are able to submit a request for U Cards via Photo Upload. Please see below for Photo Upload
instructions.
Students:
1. Take a picture of yourself.
o Visit umn.edu/ucard/umtc/photoupload.html for photo requirements.
2. Go online to umn.edu/ucard/umtc/photoupload.html and submit your photo.
3. Click Next.
4. Sign in with your x.500 and e-mail password.
5. Upload your photo.
6. You will receive an e-mail to your U of M account letting you know if your photo has been accepted
or rejected.
o If your photo is rejected you can re-submit another photo that meets the requirements.
Teachers:

E-mail lisbell@umn.edu with a class list; please include each student’s first and last name and ID
number.

Please visit umn.edu/ucard/umtc/photoupload.html for photo requirements and instructions to
help your students with the photo upload process.
After all of the student photos have been submitted, approved and printed they will be mailed to the high
school.
Please e-mail the Operations Manager, Leah Isbell at lisbell@umn.edu with any questions regarding Photo
Upload.
Reminders
The U Card Office can only process U Cards for which the student’s picture meets the U Card Office photo
specifications, a return address is included, and a student roster, which includes the student names and U of
M ID numbers, is included. The request should be processed within ten business days of when it is received
at the U Card Office. The U Cards will be sent via FedEx to the CIS instructor for distribution to the students.
It is recommended that U Cards are stored in the tyvek sleeves provided by the U Card Office. If the U Card
Office staff have any questions, they will contact the CIS course instructor via e-mail or phone immediately
upon receipt of the package.
QUESTIONS? Call the U Card office at 612- 626-9903 or e-mail lisbell@umn.edu.
49
The courses are worth it
because of teachers who
are knowledgeable and
passionate about the
subjects they teach.
CIS alum
50
University Internet accounts
Initiating student Internet accounts
Students must initiate their U of M Internet accounts in order to view grades, give their parents permission
to see academic records, or request a transcript online. An active account is also needed to access Moodle
and library Web sites. There are three ways to initiate an account—online, by phone, or in person.

Initiation may be done online by going to umn.edu/initiate and supplying any two of the following
three pieces of information: Social Security number (SSN), 7-digit U of M student ID number, and/or
birth date. This information must exactly match the data entered in the student‘s record at the time
of registration. Since submission of one‘s SSN is not required for CIS registration, the SSN field must
be left "blank" to match "blank" on the student’s U of M record. However, if an error occurs when
attempting to initiate online, the student should try again including their SSN which may exist on
record from previous contact with the U of M (e.g., admission application or inquiry).

Initiation may be done by calling Technology Help (612-301-4357) and having customer service
initiate it. However, they must be able to confirm the identity of the caller, and so will ask the
student for either their SSN or the 17-digit number on their U Card, plus two additional pieces of
information in the student’s record. This additional piece need not be ‘secure’ information, but may
be an address or phone number, provided they are suppressed information and not available to the
public.

Students may go in person to one of the Technology Help locations on campus and present a photo
ID card (passport, driver’s license, or high school ID) to verify your identity. Locations and hours
for Technology Help are available at it.umn.edu/help.
A 7-DIGIT U OF M STUDENT ID NUMBER is not the same as a 17-digit U Card number.
A 7-digit U of M ID number may be obtained in two ways. It appears on U Cards next to the word “Student”
and CIS teachers have access to it on their online class roster. (You will receive instructions from Enrollment
Services on accessing the “My Classes” report when class registrations are almost complete.) No one at the
University can disclose ID numbers over the phone.
A 17-digit U Card number is printed on students’ U Cards underneath the word “Student.”
Initiating teacher Internet accounts
Follow these steps to initiate your account:
1. Fill out a University Human Resources Information Form available for download on the CIS Web site.
2. Return the form to the CIS office for processing. You will then be officially entered into the University
PeopleSoft system.
3. Approximately two weeks later, you will receive your Internet ID (a.k.a. username) from CIS, along with
instructions to call U of M Technology Help at (612) 301-4357 for an initial password.
4. Visit myaccount.umn.edu. The first time you log on you will be asked to provide a new password.
51
Resetting passwords
Call Technology Help (612-301-4357) to get a new password for your Internet account.
In order to reset an Internet account password, Technology Help needs to verify three pieces of information,
one of which must be a SSN or 17-digit U Card Number. After you have provided one of these numbers, you
must be able to confirm any two of the following pieces of information: birth date, home address, home
phone number, e-mail address (not U of M one), U of M ID#, or Internet ID.
After proper identification, Technology Help will issue a temporary password and describe how to change it.
Technology Help staff can stay on the line to offer assistance if additional questions about resetting your
password should arise. Temporary passwords last until your password is reset or until 11 p.m. on the day
received.
The CIS program has given
me more confidence as an
educator and provided me
with amazing opportunities
to grow professionally.
The knowledge and work
ethic my students experience
is invaluable.
CIS teacher
52
UNIVERSITY PRIVILEGES AND RESOURCES
U privileges for teachers
Free e-mail account
Approximately ten business days after submitting the U of M Human Resources Information Form, new
teachers will receive their U of M ID number and Internet ID (aka x.500 username) from the CIS office. With
this information they will be able to initiate their University Internet account and begin using their U of M email (see p. 51).
U Card, library access, and U of M facilities access
To obtain a U Card, teachers must bring a government-issued photo ID (driver’s license, passport, or state,
military or tribal ID) to the U Card office. Call (612) 626-9900 or visit umn.edu/ucard/umtc for information
on U Card office hours and locations. Call (612) 624-3321 or visit lib.umn.edu for information on current
library hours and locations. Some facilities, such as the recreational and sports facilities, require a
participation fee.
Moodle access
Moodle is a powerful course management system with many features that might be useful in teaching your U
of M course. CIS teachers, like other University faculty, are able to create their own Moodle sites, hosted on
University servers, and control access privileges.
Option to earn tuition-free graduate credit
Some of the academic departments that work with CIS offer first-year CIS teachers the opportunity to
register for a directed study. As with any directed study, the particular requirements of the course are
stipulated by the faculty member teaching it. Teachers may contact the CIS office to see if the department in
which they teach offers this benefit. Teachers register for this credit through the CIS office to ensure that
they are not billed.
Discounts on tickets, computers and software, Internet access and more
U of M faculty and staff are eligible to purchase a variety of goods and services at a discount made possible
through University purchasing agreements with selected vendors. For more information visit the UPerks
Web site at umn.edu/ohr/benefits/uperks/discounts/index.html.
53
Resource guide
College in the Schools ................................................................................................................................................. cce.umn.edu/cis
Center for Educational Innovation ................................................................................................................................. cei.umn.edu
Center for Writing ...................................................................................................................... writing.umn.edu/sws/quickhelp
Faculty Center ..................................................... asr.umn.edu/sites/default/files/Faculty%20Center%20Guide_0.pdf
Grading support line ..................... onestop.umn.edu/faculty/grades/final or srhelp@umn.edu or 612-625-2803
Library ................................................................................................................................................... lib.umn.edu or 612-624-3321
Moodle Instructor Guides ...........................it.umn.edu/course-management-system-moodle-related/faculty-staff
MyU for faculty ........................................................................................................................................... upgrade.umn.edu/faculty
OneStop........................................................................................................................................................................... onestop.umn.edu
Parking and Transportation Services ........................................................................................................................ umn.edu/pts
Student advising.................................................................................................................................... advisingtools.class.umn.edu
U Cards ...........................................................................................................................................umn.edu/ucard or 612-626-9900
U Perks ................................................................................................................................................ umn.edu/ohr/benefits/uperks
U of M Technology Help .......................... it.umn.edu, help@umn.edu, text 612-548-1191 or phone 612-301-4357
U of M transcripts ................................................................onestop.umn.edu/grades_and_transcripts or 612-624-1111
54
INDEX
504 plans. See U of M Disability Resource Center
75% rule. See Student eligibility
Academic integrity, 23
promoting, 23
Student Conduct Code, 23
Advising. See Student advising
Attendance policies
classroom, 27
field days, 30
professional development, 13
Canceling a registration. See Withdrawing from a
course
Center for Educational Innovation, 13
Checklists
course management, 17
field day preparation, 31
syllabus preparation, 44
Class roster, 17, 33
U of M ID number and, 51
verifying accuracy, 37
Class size limits, 14, 20
policy, 28
Classroom observations, 13, 15
Cost. See Fees
Courses offered, 7, 21
Disability services. See U of M Disability Resource
Center
Discounts, 53
E-mail, 11, 14, 51
Entry Point Project
about, 8
courses, 9
enrollment requirement, 8
required field days and, 30
E-registration. See Registration Requests
Evaluation
course, 17, 29
program, 15
Faculty Center, 1, 54
Failing students, 27, See Student advising
Family Educational Rights and Privacy Act (FERPA).
See Student privacy rights
Fees, 19
2015-16 rate, 6
bills to students, 19
charging students, 6
late fees after 90 days, 19
other expenses, 20
refunds for withdrawals, 39, 40
FERPA (Family Educational and Right to Privacy
Act). See Student privacy rights
Field days
attendance policy, 30
avoiding date conflicts with, 30
notification of, 14
preparation checklist, 31
student conduct and misconduct, 30
Foreign exchange students, 15, 41
Funding, 6
Grades
grade of “D” policy, 35
incompletes, 32
retaking a course to improve the grade, 35
submitting grades online, 33
U of M definitions, 32
U of M versus high school, 35
Graduate credit for first time teachers, 53
Homebase, 1, 11, 21, 37, 38, 39, 42, 43, 44
Internet accounts
reset password, 52
student, 51
teacher, 11, 51
Late registration. See Registration requests
Library, 53
Mission, 5
Moodle
activate access, 11
find site, 11
MyU portal, 1, 11, 12, 42, 54
NACEP
accreditation and quality, 5, 13
state funding and, 6
National Alliance of Concurrent Enrollment
Partnerships. See NACEP
New teacher orientation. See Professional
development
Plagiarizing. See Scholastic dishonesty
Privacy rights. See Student privacy rights
Professional development
attendance requirement, 13
new teacher orientation, 12
release days for, 20
55
Registration requests, 37
e-registration request form, 37
late registration, 38
petition form, 38
student instructions, 37
timeline and forms, 40
Replacing a CIS teacher, 21
Scholastic dishonesty, 23
Staff directory, 2
Student advising, 14, 15, 26, 27, 54
appeals process for students, 26
credit load, 27
midterm alerts, 34
quantity of work per credit, 36
resources, 27
students with disabilities, 43
Student conduct and misconduct
at field days, 30
Student Conduct Code. See Academic integrity
Student eligibility, 21
75% rule, 14, 28
in Entry Point Project, 8
policies, 41
Student ID number, 51
Student privacy rights, 42
training, 12
Student Rating of Teaching, 29
Student teachers, 21
Substitute teacher. See Replacing a CIS teacher
long-term, 21
Syllabus, 12, 43, 44
preparation checklist, 44
requirements, 43
Textbooks, 20
Transcripts. See U of M transcripts
U Cards, 47
U of M Disability Resource Center, 17, 43
U of M transcripts, 32, 46
Withdrawing from a course, 38, 39
e-cancellation request form, 38, 39
petition form, 39
timeline and forms, 40
56