Omega Psi Phi Fraternity, Inc.
66th Fifth District Meeting
Fifth District Officers & Committee
Reports
Earl T. Young, Jr.
Fifth District Representative
Jackson, TN
April 3 – April 6, 2014
Omega Psi Phi Fraternity, Inc.
21st Fifth District Representative
Earl T. Young, Jr.
Kentucky and Tennessee
Table of Contents
Fifth District Officers Reports
District Representative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . …….. . . . . ……………………. . . . . . . . . .5
District 1st Vice District Representative . . . . . . . . . . . . . . . . . . . ………………….. . . . . . . . . . .
10
District 2nd Vice District Representative. . . . . . . . . . . . . . . . . . . . . . . . . . ………………………. No Report
District Keeper of Records and Sealesentative . . . . . . . . . . . . . . . . . . . ………………….. . . . . . . . . . . 12
District Counselor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ……….
Verbal
District Director of Public Relations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
15
District Chaplain . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
17
….
65th District Meeting Minutes ………………………….………………………………………………………………… 19
Committee Reports
MSP.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
30
Social Action . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . …... . . . . . . .No Report
By-Laws . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ……………………………….. . . . . .
32
Talent Hunt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
33
Retention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
35
Reclamation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
37
Scholarship
39
.............................................................
DISTRICT OFFICERS REPORTS
Omega Psi Phi Fraternity, Inc.
The Legendary 5th District
Bro. Earl T. Young, Jr.
21st District Representative
7331 Lauren Lane
Olive Branch, MS 38654
5thDistrictDR@oppf.org
(901)491-8913 (C)
(662)892-8557 (H)
etyoungjr@comcast.net
BROTHERS OF THE LEGENDARY FIFTH DISTRICT:
Greetings, I first give praise to the Supreme Basileus of the universe, from whom all blessings
are received and through whom they are extended. In customary and usual fashion, I also,
greet you in the name of our beloved Founding Fathers: Bishop Edgar A. Love, Dr. Oscar J.
Cooper, Professor Frank Coleman and Dr. Ernest E. Just.
The Year in Review
Another year has passed and with this second year it has been my priority to bring more focus
to the business of Omega in the 5th District. While focusing on training and the consistency of
operations at the district level we have attempted to facilitate the flow of ideas and best
practices, bilaterally.
Last year your elected officers were, for the most part, new in their positions. This year I feel
like we became more self-assured and purposeful in our actions. As we looked beyond our
current offices we began to look at how we can improve the operations of the 5th District for
years to come. Each Officer and Committee chair was tasked with developing a contact list for
each coordinating position holder at the chapter level and to conduct at least one conference
call per quarter. Some were able to accomplish this charge, others were not.
In addition to improving the organizational functions of the district I continue to focus on
reclamation and retention as the backbone of growth in The Fifth. Keeping in mind that
Member Selection truly takes care of itself from a growth perspective, reclamation and
retention require my advocacy. MSP requires my oversight.
At no time have I visited a chapter or attended an event sponsored by brothers when someone
didn’t offer asssitance. “Brother DR, let me know if there is anything that you need….how can I
help?” Those expressions of support are always appreciated and encouraging. I serve at your
pleasure and it is all of us that make the 5th District successful in our own individual way, but as
one.
On the International level, as a member of the Supreme Council, I have consistently expressed
the views I believe best represent the unified voices of the Legendary Fifth District. I have
shared information and insights on a flow basis through our monthly DR Conference Calls,
Emails, District Website posts and Chapter visits. Supreme Council meetings have been held in
Rochester, NY, Kansas City, MO (International Leadership Conference) and Atlanta, GA
(International Undergraduate Summit). There have been numberous DR Conference Calls and
Supreme Council Conference Calls.
The status of our District’s Initiatives are as follows:
 Project Scholarship 5th D continues to operate with the requirement that every
undergraduate MSP candidate list consist of an aggregate GPA of 2.75 on a 4 point
scale. In the past year there have been new members initiated at Gamma Theta; Phi
Eta; Eta Beta; Mu Zeta; Iota Beta; Rho Lambda; and Rho Psi. Our undergraduate
chapters overall GPA have improved as a direct result of this project. Please refer to the
District Scholarship and Lead Advisor’s report for detailed information.
 I have continued the monthly conference calls with the chapter Basileus and district
committee chairmen. Participation has consistently leveled out in a range of 12 to 20
participants each month. Participation is averaging 15 to 20 callers. We need more.
 Over the past year our committee chairmen positions have experienced some
modification. Bro. Lloren Foster accepted responsibility for the Scholarship Committee,
Bro. Randy Crawley accepted the assignment to the Lead Advisor position and the Rules
Committee was reassigned to the District Counselor, Bro. Christopher Taylor. With the
concurrence of the District Council I have added three positions to the Budget
Committee. Those positions consist of Bro. Sheldon Lightsy, Basileus, Theta Omega;
Bro. Erskine Oglesby, Basileus, Kappa Iota; and 2nd Vice DR Orlando Carter. The 5th
District continues to require the talents of it members on committees and in leadership.
 The joint MSP concept is gaining traction and is being utilized more widely throughout
the district. The middle Tennessee chapters have signed a Memorandum of
Aggreement addressing issues of previous disagreement and are making marked
progress toward the dismantling of attitudes that divide chapters there. The objective
continues to be to “build in” uniformity of how neophytes enter this Fraternity. This
theoretically eliminates divisive issue of “how you were made.”
 While my bi-weekly “blog” that is posted to the 5th District website had a good start, I
have unfortunately failed to consistently post my editorial comment. The blog is
designed to promote dialogue and encourage thought about how we view our
Fraternity and each other. It continues to be my intent to post a new composition every
14 days. The sharing of ideas is critical.
 This year I have visited I have visited with the following chapters:
Ψ Gamma Iota Iota, Dyersburg, TN;
Ψ Gamma Phi, Nashville, TN;
Ψ Theta Iota, Jackson, TN;
Ψ Omega Lambda, Lambda, Hendersonville, TN
Ψ Theta Omega, Louisville, KY
Ψ Psi Psi, Frankfort, KY;
Ψ Sigma Lambda Lambda, Memphis, TN
Ψ Theta Alpha Alpha & Gamma Theta, Bowling Green, KY
Ψ Kappa Sigma, Jackson, TN
Ψ Rho Lambda & Psi Tau, Lexington, KY
 I have represented the 5th District at each of the International conference calls, Supreme
Council meetings and trainings over the past year.
 Appointments since taking office:
Ψ Bro. Dennis Small, Reclamation Chairman;
Ψ Bro. Randy Crawley as the 5th District Lead Advisor to Undergraduate Chapters;
Ψ Bro. Christopher Taylor, Rules Committee Chairman
Ψ Bro. Dr. Lloren Foster, Scholarship Chairman
Disciplinary Actions
Chapter Suspension:
Psi Psi
Individual Suspensions:
Jessie Mitchell, Psi Psi
Michael Cato, Xi Zeta
Individual Expulsion:
Rod Parker, Sigma Lambda Lambda
Shy Heath, Psi Psi
Freeman Rhymes, Chi Psi
Thomas Randle, Sigma Lambda Lambda
Active/Inactive or Suspended Chapters
Active
Chi Lambda
Delta
Epsilon Phi
Eta Beta
Eta Psi (FH)*
Gamma Iota Iota
Gamma Theta
Iota Alpha
Iota Beta(FH)*
Iota Zeta*
Kappa Iota
Kappa Sigma
Lambda Mu
Mu Zeta
Omega Lambda Lambda
Phi Eta
Phi Tau
Pi Alpha Alpha
Pi Gamma Gamma
Psi Pi
Psi Tau
Rho Lambda
Rho Psi
Sigma Lambda Lambda
Theta Alpha Alpha
Theta Beta (FH)*
Theta Iota
Theta Omega
Inactive/Suspended/Deactivated
Alpha Beta (D)
Beta Epsilon (D)
Chi Psi (D)
Delta Sigma (I)
Phi Delta Delta (I)
Psi Psi (S)
Rho Kappa (I)
Rho Kappa Kappa (D)
Theta Zeta
Upsilon Iota Iota
Xi Xi (FH)
Xi Zeta (FH)
Zeta Gamma Gamma
33 Chapters = Active
8 Chapters = Other
2014 Objectives:
Ψ Elect Ed Morant Grand KRS
Ψ Zero Hazing Allegations in the 5th District
Ψ Continue to Advocate “Reclamation”
Ψ Electronic Bill Pay/Receipt at the District Level
Ψ Rectification By-Law Change
Ψ Codification of 5th District Policy & Procedures
Ψ Written Travel Policy
Ψ District Meeting Planning Guide
Ψ District Site Selection Committee
Ψ Chapter Charter at Bethel University, McKenzie, TN
Thank you again, for the opportunity to serve our Fraternity as your 5 th District Representative.
In Brotherhood,
Bro. Earl T. Young, Jr.
21st Fifth District Representative
Founders: Frank Coleman, Oscar J. Cooper, Ernest E. Just, Edgar A. Love (All Deceased)
Omega Psi Phi Fraternity, Inc.
The Legendary 5th District
From The Desk of
Bro. Bryan White, 1st Vice District Representative
March 1, 2014
BROTHERS OF THE LEGENDARY FIFTH DISTRICT:
I greet you in the name of the Supreme Basileus of the Universe. Likewise our beloved Founding Fathers:
Bishop Edgar A. Love, Dr. Oscar J. Cooper, Professor Frank Coleman and Dr. Ernest E. Just. Let us be ever
reminded that Friendship is Essential to the Soul.
I have expressed, and will continue to express, my appreciation as it has been my distinct and
overwhelming pleasure to serve in the capacity of 1st Vice District Representative. You have allowed me
the opportunity to go far and beyond my dreams in allowing me to serve this legendary district and our
dear Fraternity.
My previous 2 years of service as your 1st Vice has been filled with positive revelation and enormous
growth. I have been afforded the opportunity to work with, and continue to work with an, awesome
Executive Committee, Committee Chairs, and the brotherhood of the members who compose this
Legendary 5th District. I will offer a recap of the events and opportunities experienced since taking this
seat.
I was unable to attend the Leadership Conference in July due to prior work obligations.
In October, I attended the 5th District Undergraduate Summit (Nashville, TN) with our special invited
guest, Brother Tony Q Cobb, 2nd Vice Grand Basileus. I had the privilege of presenting to the
undergraduate brothers on some of the basics of chapter operation, specifically the importance of
keeping up with their respective chapter rosters and how to access many of the online tools that the
Fraternity has put into place for their use. I always jump at the opportunity to share with the
undergrads the knowledge and know how I’ve gained from serving as 5th District for KRS for a number of
years.
In November, I attended the Fall District Council Meeting (Bowling Green, KY). I gave a brief
presentation on submission of Form 77, and the new digital format that will be used from this point on.
Brothers were reminded about the dates of consideration for the various awards (Omega Man, Superior
Service, Founders Award, etc.) that should be from the start of the previous fiscal year ending at the
current fiscal year (November 1 to October 31).
I was able to attend the Undergraduate Summit in Atlanta, GA this year, the first time in about 4 years.
There were various opportunities for training as well as having the opportunity to sit in on the DR
meeting after the Supreme Council Meeting.
I have aided our DR by stepping in when needed, and carrying out my orders to completion. Most
recently, Brother DR has allowed me to take the lead in a joint chapter venture within the Nashville
area.
I want to extend my sincere appreciation to the standing committee members and the hard work they
continue to do. Brothers, there is still much work to be done for Omega.
Again, I, Thank you, for allowing me to represent you and the Legendary 5th District.
Fraternally,
Bryan K. White
Bryan K. White
5th District 1st Vice District Representative
Omega Psi Phi Fraternity, Inc.
The Legendary 5th District
From The Desk of
Bro. Sam McKenzie, District Keeper of Records and Seal
April 2014
Greetings Brothers,
Welcome to Jackson, TN and the Sixty-Sixth Fifth District Meeting! The Brothers of Theta Iota
have done a wonderful job preparing for this important event and should be commended. I
again challenge each of you to rededicate yourselves to the cause of Omega and the 5th
District. It has truly been a pleasure to serve as your District Keeper of Records and Seal this
past year and I look forward to updating our district’s ability to transact the business of
Omega! The work is considerable however the mark has been met.
I continue to work closely with our 1st Vice District Representative Bryan White, Keeper of
Finance Lewis Jones and District Director of Public Relations Quincy Snider in supporting our
District Representative Earl Young on several fronts that will lead to greater efficiencies
associated with transactions between the local chapters, the District and the International
Headquarters. I’ve attended numerous KRS International Calls with the Grand KRS and
District KRSs to learn new and better ways to collect information from our Local Chapter KRSs
and keep the District Representative abreast of the Ways and Means of the Fifth District.
Thank you for allowing me to attend the 2013 Leadership Conference in Kansas City, MO
where I had the opportunity to train with several District KRSs and glean from them
processes and spreadsheets that I am beginning to use to improve both the ease of
transmission, the content of our activities and maintenance of rosters. Lastly, I take an active
role in the District Call held on the second Tuesday of each month.
Listed below are a few of the new initiatives that I have either accomplished or currently
pursuing:

Generated a Matrix that tracks each Chapter’s attendance at the International and
District Meetings (i.e. Conclave, Undergraduate Summit, Leadership Conference,
District Meeting and Fall Council) dating back to 2010.

I generated a spreadsheet for the DR that gives a snapshot of how each chapter in the
5th District is operating/performing (i.e. Form 37 Activity Report, District Call
attendance, payments beginning FY14)

We are working to create a standard KRS Manual for use across the Fraternity that will
streamline our processes and allow IHQ to respond more quickly to our submissions
and requests.

Working to create a modernized District Dues Remittance Form, and will continue to
work to get Electronic Banking enacted in the Fifth District. Goal is to have electronic
payments beginning FY15.

Preparing to formalize the 5th District Delegate Credentialing Process beginning at the
2015 District Meeting.

We (DR and I) have been working diligently to clean up the local chapters’ rosters and
getting our inactive chapters placed in the proper status so that when there is a status
change we can get them active in a timely fashion.

Submitted two recommended changes to our Bylaws Committee Chair for
consideration. These changes will allow our District greater flexibility in conducting
our business
Finally, we have been working with several inactive brothers that want to reestablish the
Fraternity’s presence in Upper East Tennessee and Western Kentucky through the
reactivation of both the Graduate and Undergraduate Chapters in their areas. Both Phi Tau
and Upsilon Iota Iota are newly activated graduate chapters. Theta Zeta and Alpha Beta are
undergraduate chapters that also are getting close to regaining our once strong presence on
their respective college campuses.
Giving honor to God our Supreme Basileus
Humbly Submitted,
Samuel P. McKenzie
Omega Psi Phi Fraternity, Inc.
The Legendary 5th District
From The Desk of
Bro. Quincy Snider, District Director of Public Relations
April 3-6, 2014
Brothers of the Legendary 5th District:
I greet you with the love of our Supreme Basileus and our esteemed Founders. It has been a
great year in the 5th District and I am pleased to report I have completed the District’s
requirements for the position of DDPR as well as my personal goals for this position. I have
been extremely diligent to raise the communication levels of the 5 th District as well as
promote the great and awesome work of Omega that we complete in our Legendary District.
Some of the highlights that were completed include:
(The Legend) An electronic version of our newsletter
Monthly updates on the Business of the 5th District
District
Group ME Communication Tool
Chapter visits across the
Timely Oracle Submissions
Photo Books of mandated meetings
DDPR conference calls
Execution of the DR requests
Website management
2013 Leadership Conference
The above are but a few of the major elements I completed this year. Additionally at this
year’s 66th District Meeting I have introduced a road map to the 67 th District Marshal titled
“5th District Meeting Planning Guide”. Working with our 21 st District Representative and
several past/present District Marshals I developed a guide to planning our meetings. This will
hopefully reduce the number of times we have to re- invent the “planning wheel”.
Information and communication are key essentials in any organization hence I have invested
much of my time concentrating on internal relations this past year. I have been able to bring
some of my skills to this position and standardize many protocols of the 5th District as well as
bring positive attention to our Legendary District.
If the Brotherhood permits I look forward to extending the work of Omega this year by
adding external relations to our portfolio. I have several ideas and programs that can
promote our District on a higher level.
Finally I must recognize the staff of the 5th District Public Relations committee. I could not
represent the quality of our products to the Fraternity and Brotherhood without crediting our
Webmaster Bro. Quinest Bishop and Bro. Richard Thompson our managing Editor of The
Legend. These two dedicated Brothers have brought a level of professionalism to our
District’s communication methods that are second to none!
Fraternally,
Quincy Snider
Bro. Quincy Snider
LM# 4440
Omega Psi Phi Fraternity, Inc.
The Legendary 5th District
From The Desk of
Bro. Rev. Dr. Bishop E. Carter III, Chaplain
66th District Meeting of the Legendary 5th, Jackson, Tennessee, April 3-6, 2014
Dear Omega Brothers of the Legendary 5th District of Omega Psi Phi Fraternity, Inc.:
It is a signal honour and privilege to greet you in the name of our Lord Jesus the Christ.
Again, I want to share how privilege I am to be an Omega Man. And, what a privilege it is
to continue to be the District Chaplain of the Legendary 5th District of the greatest
Fraternity in the world!
For the past 40 1/12 years, I've been blessed to serve Omega, from my roots through Psi
Tau Chapter to being the 1st Omega at the University of Kentucky (Rho Lambda
Chapter), to the Lexington, KY community as a Husband (Brenda Carter for 36 1/2 yrs,),
to as a father -Bishop IV, (Psi Psi Chapter, '98), BJ (Psi Psi Chapter '02), Brenda 2 (Delta
Sigma Theta, TSU, '04), and Tika; as a Pastor at Bethsaida Baptist Church for the past 31
1/2 yrs.; Moderator of the Consolidated Baptist District of KY (58 churches of central KY);
as Chief Chaplain of KY Dept. of Corrections ( retired 2004); and Director & Faculty
Member- Simmons College of KY (since '94). It's been a privilege to serve Omega from
being PTA Presidents to 4H Counselor, to Junior Pro President, to NAACP & Urban
League Committee Chairman, to Fayette County School Advisor Board members, to name
a few. Oh, what a privilege.
One of the most valuable times in my life was to receive my 40 year pin & represent the
Legendary 5th District at the Omega Psi Phi Leadership Conference in Kansas City, Mo. in
August of 2013. The 5th stood tall with the brothers who attended & were awarded.
Through the ministry that our Lord & Saviour has given me, I am still privilege to serve
our Lord with much concern due to the influence of the four Cardinal Principles:
Manhood, Scholarship, Perseverance, and Uplift. We have tried to maintained this
privilege as an Omega Man and as the District Chaplain by attending our District
(Counsel) Meetings, participate in the conference calls scheduled by our esteem DR.
Brother Earl Young, being active within my home Chapter, Psi Tau, participating in &
with our mandated programs, and by maintaining a practice of much prayer for our
fraternity.
It is my prayer that I can continue to be your District Chaplain, that the Legendary 5th will
continue to be blessed, and that our great fraternity will maintain being led by the spirit of
our Omega founding fathers: Just, Cooper, Love, & Coleman. God bless Omega Psi Phi!
Founders: Frank Coleman, Oscar J. Cooper, Ernest E. Just, Edgar A. Love (All Deceased)
Omega Psi Phi Fraternity, Inc.
The Fifth District
65th District Meeting Minutes
District Meeting April 4, 5 & 6, 2013
Knoxville, TN
By
Bro./Elder James Jackson, Jr.
5th District Keeper of Records and Seal
Brother Brian White introduced the District Officers and the Former DR’s in the following order;
District Chaplain (Dr. Bishop Carter, III), District Counselor (Christopher Taylor, Esq.), Keeper of
Finance (Lewis Jones), Keeper of Records and Seal (Elder James Jackson, Jr.). Former DR’s
(Brother Jefferson, Brother Morris, and Brother Jackson, Bro. Griffin and the current DR, Brother Earl
Young.
Formal Opening
Brother James Jackson, Jr., District Keeper of Records & Seal, with the assistance of Bryan White, 1st
Vice D.R., conducted roll call. {All Active Chapters, District Officers and past D.R.s were accounted for.
17 chapters answered for the roll call. The house was divided with voting members delegates on the
left and non-voting members on the right. It was attested that a quorum was in attendance.
64th District Meeting Minutes distributed, along with standing rules. There will be a $5 fee for ringing
phones.
A request was made by the Immediate Past DR for permission to address the body.
Welcome from Brother Adronicus Thomas, District Marshall.
Immediate Past DR Ed Morant announced that he would be running for the position of Grand KRS. He
stated that his experience on the Grand Council and personal involvement with other past DRs gives
him
An outstanding outlook of the fraternity and knowledge of it’s working. He stated also that he would
need the brothers’ support in this effort.
Former DR Morris made a motion for the district to support him by allotting $7000 to Bro. Morant to
be used towards his expenses and it to be divided into 2 equals amounts of $3500, the first to be
issued from this meeting. The motion was seconded and the body voted approval.
DISTRICT OFFICER REPORTS
Brother DR presented his State of the District Report: (Pg. 5 in printed DR
Report)
-
-
-
Every undergrad candidate line must have an aggregate 2.75 GPA on a 4 point scale
Have continued monthly calls with chapter Basileus and district committee chairman
New committees have been added and there will be some changes in existing ones
An ongoing “Blog” has been added to the 5th District website
There was an attempt for a joint session MSP but there was a lack of cooperation on the
member level and ineffective leadership on the MSP Coordinator, Basileus and DR level.
Several chapter were visited
Use of technological tools have been expanded
Represented the district on International conference calls, meetings, trainings and Grand
Council Meetings. Bro. Morant covered for me at the Undergraduate Summit and the
concurrent Supreme Council Meeting, due to a personal absence.
Disciplinary Actions have included 3 chapter suspensions, which have been listed; 6
individual suspension, with 3 still active and 1 expulsion.
There are 31 active chapters and 11 others that are inactive, suspended or deactivated.
Appointments made
Bro. Larry Strong – Voter Registration/Education Chairman
Bro. Lloren Horton – 5th District Lead Advisor to Undergraduate Chapter
Bro. Viktor Foster - 5th District State Advisor, Tennessee
Bro. Stephan Turner - 5th District State Advisor, Kentucky
Bro. Walter Banks – 5th District Rectification Chairman
Bro. Horace Chase – International Campaign Criteria Committee Chairman
Earl Young - DR Report moved for acceptance & carried.
Brother 1st Vice DR presented his District Report: (Pg. 10 in printed DR Report)
-
Traveled across country to the conclave in Minneapolis, MN
Attended a Supreme Council Meeting and gained a wealth of information about the enter
workings of our great fraternity.
-
Sat on the IAWC representing the 5th District
Traveled to Atlanta, GA to attend DR training and Honorary Member Initiation
Attended 5th District Undergrad Summit and presented undergrad brother with some of
the basic chapter and computer operations and explaining the importance of brother
keeping up to date rosters and using some of the online tools that the fraternity has set in
place.
Bryan White
1st Vice Report moved for acceptance & carried.
Brother DKRS presented his District Report: (Pg. 12 in printed DR Report) (partial
report – not all materials sent in was printed)
-
Minutes of the 64th 5th District meeting .Thanks to Bro. White
Thanked those that attempted to follow the instruction set forth by the international
office.
A number of chapters failed to pay their district dues and assessments in a timely manner
and complained about the late fee rightfully assessed by the district.
Attended and did jobs at the Minneapolis conclave as assigned by the Grand KRS
Attended the District Council Meeting
Attended the same day the Achievement Week Banquet of Psi Tau
Joined in on the majority of the monthly DR call ins
Was at the homegoing of the brother of the 5th District Chaplain
Set-up contact info for chapters that were working hard to adhere to communication
protocols
Bro. “JJ” Jackson
KRS Report moved for acceptance & carried.
Brother DKF (presented April 5th)
Discussion held on the financial status of the 5th
Budget was accepted and question arose about the incomplete accounting.
Bro. John Douglas made a motion to change our financial year to line up with the
fraternity’s
-
financial year (November 1-October 31)– motion properly moved and 2nd for acceptance
& carried.
Bro. Jones
Report moved for acceptance & carried.
Brother District Chaplain Report: ((Pg. 22 in printed DR Report)
Brother District Counselor Report: (for information only – non-recorded due to
sensitivity of subject matter)
Brother District Public Relations Report: ((Pg. 24 in printed DR Report)
-
Per the district’s request, most of the info has been published ongoing on the 5th District
website throughout the year.
Bro. Bennett
Report moved for acceptance & carried.
10:25 AM BREAK
10:40 AM RECONVNE
DISTRICT STANDING COMMITTEE REPORTS
Brother District Social Action Committee Chairman Report: ((Pg. 28 in printed
DR Report)
Bro. Griffin
Report moved for acceptance & carried.
Brother District Membership Selection Committee Chairman Report: ((Pg. 32 in
printed DR Report)
Bro. Griffin
Report moved for acceptance & carried.
Brother District Talent Hunt Committee Chairman Report: (Pg. 34 in printed DR
Report)
Bro. Duke
Report moved for acceptance & carried.
Brother District Retention Committee Chairman Report: (Pg. 37 in printed DR
Report)
Bro. Settles
Report moved for acceptance & carried.
Brother District Talent Hunt Committee Chairman Report: (Pg. 34 in printed DR
Report)
Bro. Duke
Report moved for acceptance & carried.
Brother District Reclamation Committee Chairman Report:
Bro. Holden
-
The district has initiated hundreds of brothers but only a small percentage has remained
active in this district or others.
Reclamation must remain a high priority with the fraternity.
Report moved for acceptance & carried.
Brother District Nomination Committee Chairman Report:
Bro. Douglas
Report moved for acceptance & carried.
Brother District Recommendations Committee Chairman Report: (Pg 43 in
printed DR Report)
Bro. Jefferson
Election Overseer – Former 5th District Representatives
-
Several of the nominated officers were unopposed and a single voted was cased for each.
They were the DR, 1st Vice, KF, Counselor and Chaplain.
-
By majority vote the following officers were elected:
Bro. Sam McKenzie
- KRS
Bro. Orlando Carter
- 2nd Vice DR
Bro. Quincy Snider
- Editor/Public Relations
Brother District Stop The Violence Committee Chairman Report: (Pg. 39 in
printed DR Report)
Bro. Williams
Brother District Budget Committee Chairman Report: Printed Separately
-
-
Bro. John Douglas moved that the district financial year be set in line with the
international office thereby having complete financial number for the each current year at
the district meeting. This is to start with the current year, ending in October 2013.
Motion seconded and passed.
Bro. Jones
Bro. Earl Young closed the 65th 5th District Meeting.
th
5 District
Committee
Reports
Omega Psi Phi Fraternity, Inc.
The Fifth District
MEMBERSHIP SELECTION PROCESS CHAIRMAN REPORT
The Fifth District Membership Selection Program is continuing to move forward toward producing
outstanding Omega men. The MSP chairmen are working hard to improve their area through
educational training of the Brothers. At the beginning of the year the district conducted a training
session that recertified brothers on the MSP procedures. The area MSP chairmen have the responsibility
to recertify the remaining brothers. As a reminder all brothers are required to complete the IHQ self
pace computer MSP test once every 5 years starting FY2013. There have been several MSP activities
conducted throughout the fifth district with several programs started prior to this conference and will
be completed prior to the Conclave. At this time the cost for new members is: Undergraduates is
$950.00 for IHQ + $284.00 for District + $35.00 Initiation fee + Chapter Dues; Graduates is $1155.00 for
IHQ + $344.00 for District + $35.00 Initiation fees + Chapter Dues.
Tennessee:
Jackson MSP committee has conducted recertification training at Theta Iota, Kappa Sigma, and Iota
Zeta.
Memphis MSP committee has conducted several recertification training for the chapters in the area
Epsilon Phi, Chi Psi, Xi Zeta, and Sigma Lambda Lambda. MSP program was completed for XI Zeta,
University of Memphis.
Chattanooga MSP committee completed a process at Eta Beta, after conducting recertification training.
MSP activity was conducted at Rho Psi chapter.
Kentucky:
Lexington MSP committee has been involved in the following activities over the past year: Conducting a
MSP program at Northern Kentucky University, University of Kentucky, and Psi Tau chapter. We
completed MSP for three members at Eastern Kentucky University. At this time have no activity is being
conducted at Kentucky State University.
Louisville MSP committee has been involved in member recertification training. The graduate chapter
conducted a MSP program for 3 new members. An MSP program at Pi Eta, University of Louisville
produced 3 members.
Bowling Green MSP activity included processes for Gamma Theta, Western Kentucky University, and
Theta Alpha Alpha.
I conducted MSP training at Pi Eta, Paducah, Kentucky. Chapter is preparing to work with Murray State
University to reestablish the chapter there.
All MSP programs are directed by IHQ to be completed by April 18, 2014. Information on future MSP
process activity after that date will be given out later.
John Douglas
MSP Chairman
Omega Psi Phi Fraternity, Inc.
The Legendary 5th District
BY-LAWS COMMITTEE
ROBERT R. JEFFERSON-CHAIR
February 18, 2014
It was recommended that the By-Laws be reprinted at the 65th District Meeting in Knoxville
denoting the amendments regarding the Talent Hunt-Article X11 and Scholarship –ArticleX111.
However, the reprinting has been cancelled due to the submission of two amendments by
District KRS McKenzie (Article X, Section 4 – Dues and Taxation and Article XIV, Section 2 –
Proposal of Amendments) and one amendment by Past DR’s Morris and Bishop (Article V.
Section 3 – Elections).
The new amendments were not submitted pursuant to Article XIV, Section 2 and will only be
presented at the 66th District Meeting for discussion or changes, but cannot be approved until
the 67th District Meeting in Lexington.
The aforementioned amendments are attached for your review and consideration:
Omega Psi Phi Fraternity, Inc.
The Legendary 5th District
Bro. Charles L. Duke, 5th District Talent Hunt Chair
Committee Report
1 March 2014
Goals and Objectives for the 5th District:
To ensure that all chapters of Omega Psi Phi Fraternity are provided the same guidelines, and
to improve their ability to present a quality Talent Hunt program in their local community.
Our ultimate goal is to provide consistency in the process used to identify gifted and talented
students of the visual and performing arts. The fifth district will continue to provide
scholarships and resources for our district and national presenter/winners. One major goal is
for all chapters to hold a Talent Hunt program; any chapter unsure of the ability to put on
such a program should contact the 5th District Talent Hunt Chair for assistance and support.
Achievements:
New International Talent Hunt Guidelines approved by the International Talent Hunt
Committee will be utilized by all entities (local, district & national). All forms/adjudicator
sheets have been updated. Now online at the district level in pdf files: Drama, Dance,
Instrument solo, Piano solo, Art-Painting, Tabulation sheet, Contestant application and
Parental consent form. All local chairmen should review the following: Basic rules for
participation and procedures for conducting a successful Talent Hunt.
Best Practices:
All local, district and national Talent Hunt participants will use the same presentation, on
every level. There will be no changing of performance at any level. All local winner forms will
be sent to the 5th District Chairman no later than 2 weeks prior to the district meeting. Late
entrants will not be featured in the 5th District Talent Hunt Program.
Things to improve:
Each local Talent Hunt Chairman needs to complete and report the following: Number of
contestants participating, the amount of student awards and this same information for
previous years forwarded to the 5th District Talent Hunt Chair so historical data can be
compiled. The inclusion of all local talent hunt chairs to serve on the district committee.
Thanks for the honor of representing the mighty 5th district as Talent Hunt Chair. I hope to
continue in this position and maintain its previous excellence.
Bro. Charles L. Duke
Omega Psi Phi Fraternity, Inc.
The Legendary 5th District
From The Desk of
Brother Gene D. Settles, 5th District Retention Chairman
February 25, 2014
Brothers of the Legendary Fifth District it gives me great pleasure to have been privileged to
serve you in the capacity as chairman of this committee for the last 9 years, and to
participate in this the 66th Fifth District Meeting.
The Retention Committee Reports for 2013 an average retention rate of 26 percent. This
figure is derived from the number of new Fifth District brothers inducted into the fraternity
by the membership selection process during the period November 1, 2010 through October
31, 2011 as shown in the records of the International Headquarters.
Chapter
Members
Made
Members
Financial
Retention
Percentage (%)
Chi Lambda*
Chi Psi*
Epsilon Phi
Eta Beta*
Gamma Phi
Gamma Theta *
Iota Beta*
Iota Zeta*
Kappa Sigma*
Lambda Mu*
Mu Zeta*
Omega Lambda Lambda
Phi Eta*
Pi Gamma Gamma
Psi Pi
Psi Tau
Rho Lambda*
Sigma Lambda Lambda
Theta Beta*
3
1
20
4
12
3
3
2
2
1
2
16
3
5
15
4
5
6
3
2
0
12
0
5
0
0
1
0
0
2
1
0
2
3
1
0
2
0
66
0
60
0
42
0
0
50
0
0
100
6
0
40
20
25
0
33
0
Theta Iota
Theta Zeta*
Xi Xi
Xi Zeta
Totals: 23 Chapters
2
2
1
7
122
0
0
1
4
36
0
0
100
57
26 Average Percentage
* Denotes undergraduate chapters
This year the Committee developed a District Reclamation & Retention Workshop
Template and a Service Awards Program created to address the concerns expressed
as a result of last year’s district-wide survey. The workshop template strategy has
been tried, tested, and has proven to be effective to date.
It is recommended that each graduate chapter in the Fifth District perform this
workshop annually and jointly with their local undergraduate chapters between the
months of April and June. The Service Awards Program strategy will give a brother
incentive to stay financially and physically active with his local chapter after he has
been newly inducted or recently reclaimed.
Hopefully, this strategy will be adopted, embraced, and implemented by the District.
This program strategy will increase the retention of new fraternity brothers; and, it
will increase the reclaiming of our more seasoned, stalwart brothers who have drifted
away from the brotherhood for various reasons. Should the recommendation be
approved by the District, the Retention Committee will need an initial budget of $500
to cover the cost for procuring a modest number of service awards to present at the
67th Fifth District Meeting in 2015. An analysis of this program strategy should
propagate the conclusion, this small investment will pay much greater dividends in
the future of the Legendary Fifth District.
This report is respectfully submitted to this 66th Fifth District Annual Meeting by the
Retention Committee for your acceptance.
Your friend and brother in Christ and Omega,
Brother Gene D. Settles
Brother Gene D. Settles, Chairman
Fifth District Retention Committee
Retention Committee Members
Brother Robert Downing
Brother Ronnie Graves
Brother Willie Rayford
Brother Jordan Slay
Brother Michael Wade
Brother Bryan White, First Vice District Representative