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The MCIS Log-In
Process for External
Users
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The Log-In Process
External Users
The Log-In Process
Introduction
This document aims to assist external users in completing their initial log-in to
MCIS. External, or applicant, users are set-up on the MCIS system by the
User Administrator in their Regional Intermediate Body office. External users
are set-up to access and view the project from their Organisation only.
Logging in for the first time
1. Notification emails from MCIS
Once you have submitted your user template to the Intermediate Body the
user administrator will enter your user details into MCIS. You will then receive
two notification emails. These are usually received within several minutes of
each other and appear in your Inbox as sent from the ‘ERDF Administrator’.
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The First email is your username.
Your username can not be changed, and therefore you must keep, or record
this information.
A link to the MCIS website long-in page is included in the email.
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The Second email is your access Password – this must be changed
the first time you log in, and therefore you are able to choose
something more memorable to you.
Logging into MCIS
Document Owner: Hannah Swan, MCIS Project Team
Last Updated: 05-11-08
The Log-In Process
External Users
2. Password Change
Copy and Paste your Username and Password from the emails you have
received, into the Login screen. Click Login.
You will be prompted to change your password. Your new password must fulfil
certain criteria; the rules for your new password are listed below.
Rules for new Passwords:
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It must be at least 6 characters long
It must contain at least one number
The password must be ‘strong’
Note: Password strength is the likelihood that a password can be guessed by
an unauthorised person or computer. Passwords easily guessed are known
as ‘weak’ or ‘vulnerable’; passwords very difficult or impossible to guess are
considered strong.
MCIS will not allow passwords which do not conform to these rules.
An example of a strong password would be:
•
YourName4928!
Logging into MCIS
Document Owner: Hannah Swan, MCIS Project Team
Last Updated: 05-11-08
The Log-In Process
External Users
3. Security Questions
Create 2 questions which cannot be easily guessed by another user.
Remember that these questions and answers may be used to identify you if
you forget your password and it has to be reset.
Subsequent Password Changes
Resetting your password
Once you have access to MCIS you can view and edit your personal details at
any time by clicking on the ‘Personal Details’ tab.
Details which you are able to edit include: your name, email address, and your
password. To change your password, click on the ‘Change Password’ hotlink
at the bottom of the screen.
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Note: MCIS will prompt you to change your password every 3 months. A
top tip is to increment the numeric part of your password each time you
change it to correspond with the month and year, therefore you only have
to remember the ‘core’ part of your password e.g. *au$tin1108.
Logging into MCIS
Document Owner: Hannah Swan, MCIS Project Team
Last Updated: 05-11-08
The Log-In Process
External Users
Forgotten your Password?
If you forget your password you can have it reset by use of your security
questions. Enter your username and click on the ‘Forgotten your password’
link.
You will be presented with the screen below.
Enter the answers to the 2 security questions, and click ‘Request new
Password.
The first half of your new password will be presented in the following screen;
the second half will be sent to you via email.
You should make a careful note of this part of your password, and keep it until
you have changed it to something more memorable at your next log-in.
Logging into MCIS
Document Owner: Hannah Swan, MCIS Project Team
Last Updated: 05-11-08
The Log-In Process
External Users
The email you will receive will look like the one below.
Logging into MCIS
Document Owner: Hannah Swan, MCIS Project Team
Last Updated: 05-11-08