www.ice2016orlando.org

ICE 2016 is expected to be the largest gathering of scientists and experts in the history of the entomological sciences, with an expected attendance of over
6,000 delegates. The Congress will be co-located with ESA’s 64th Annual Meeting, the Entomological Society of Canada’s Annual
Meeting, as well as other scientific societies that are expected to hold events in conjunction with the Congress.
The latest global research on insect science will be presented under the theme, “Entomology without Borders.” Research and innovations shared by this global audience will cover every aspect of the discipline, and will bring thousands of experts together from every corner of the world. World-renowned leaders in the field, early career scientists, and students will gather for this once-in-a-lifetime opportunity to present their research, to compete in global competitions, to see the latest products and services offered, and to make important lifetime connections. The overarching goal of ICE 2016 is to support and protect the world’s population through better science.
Don’t miss your opportunity to reach this truly international audience during this historic event!
Orlando, Florida is a familyfriendly, fun, easily-accessible, and affordable city. One of its biggest draws is the year-round sunny, mild weather. It is also known for its world top amusement/theme parks and attractions including
Walt Disney World, Universal
Orlando and SeaWorld.
Orlando International Airport
(MCO) is serviced by 44 airlines from destinations all over the world including all of the major hubs in the United States. The airport is a convenient
13 miles from the Orange
County Convention Center.
Orlando, FL

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Expected attendance of over 6,000 delegates which includes world-renowned leaders.
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Largest gathering of scientists and experts in the history of the science.
•
An event as prestigious as this only happens every four years.
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A valuable opportunity to increase your network of clients.
•
To gain international recognition with this global audience.
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Everyone including global leaders in the field of Entomology will be there!
cmyers@ent ers
35 soc.org
ESA has negotiated discounted hotel room rates with several hotels within easy walking distance to the convention center. Housing reservations will open in the fall of
2014. For up-to-date hotel information visit www.ice2016orlando.org.
Prices range from $180-$260 U.S.D. per night (inclusive of all fees and taxes).
The ICE 2016 scientific meetings will be held at the award-winning Orange County Convention Center, in the heart of Downtown Orlando and only 13 minutes from the Orlando International Airport. The Convention
Center area is the center of the entertainment, dining, and shopping district on International Drive (also known as “I-Drive”) and is located in the center of all the area attractions. This area features cuisine from around the world, accommodating all tastes for meals, and with meal prices to fit every budget.

A standard 10’ x 10’ booth includes:
3 8’ draped back wall and 3’ side rails
3 Booth identification sign bearing your company name and booth number
3 Two complimentary meeting registrations
(per 10x10 booth purchased) for your booth representatives
3 Exclusive access to the meeting attendee list
30 days prior to the meeting for your marketing efforts
3 Free access to the Exhibitor Lounge, with wifi and refreshments
3 Free listing in the official Program Book*
3 Free listing on the ICE 2016 website
3 Free listing in ICE 2016 mobile app
* If application and payment are received prior to February 1, 2016
Exhibit Rates
Booth Type
Premium
Corner
All others
Nonprofit*
Advance Rate
Before 1/31/16
$ 2,500
$ 2,200
$ 2,000
$ 1,700
Regular Rate
After 2/1/16
$ 2,800
$ 2,500
$ 2,300
$ 2,000
Take advantage of a multiple booth discount:
• Reserve 2 or more booths and receive a 5% discount
• Reserve 4 or more booths and receive a 10% discount
NOTE: Booth assignments will begin August 15, 2015 and will be based on the ESA Priority Points System. For more information on the priority points system visit www.ice2016orlando.org
*Nonprofit exhibitors must submit a 501(c)3 form to qualify for discounted rate. Nonprofit rate is only available for “all other” booth locations.
Booth Application Process:
1.
Complete online application form at www.ice2016orlando.org
2.
Full payment is required at the time of reserving a booth.
3.
For cancellation rules visit www.ice2016orlando.org

2013
Academia 67%
Government 16%
Industry/
Consultant 11%
Extension 2%
Other 4%
Academia
67%
Industry/Consultant
Government
16%
11%
Extension
2%
Other
4%
2013
Move-in Saturday, September 24 9:00 am – 5:00 pm
Sunday, September 25 9:00 am – 3:00 pm
Move-out Friday, September 30 2:00 pm – 9:00 pm
Show Hours
Welcome Reception (In Exhibit Hall)
Sunday, September 25 Evening
Monday, September 26
Tuesday, September 27
9:00am – 5:00 pm
9:00am – 5:00 pm
Wednesday, September 28
Thursday, September 29
Friday, September 30
9:00am – 1:00 pm
9:00am – 5:00 pm
9:00am – 2:00 pm
For up-to-date schedules visit www.ice2016orlando.org
Academia
67%
ICE 2016
*
Government
16%
Industry/
Consultant
11%
Extension
2%
Other
4%
* Expected attendance based on
ESA meeting historical attendance.
Attendee Profile
Each Congress provides a forum for scientists, researchers, academia, technicians, government, and industry representatives on all levels to discuss the latest research and innovations in the many diverse fields of entomology, to share expertise in their specific fields of interest, and to present their research and products. ICE delegates also include world-renowned entomological leaders; with the attendees representing many countries in both hemispheres, including the developed and developing world.

All sponsorship items will include
• company logo on all onsite meeting signage company name and logo on ICE 2016 website thank you recognition in ICE 2016 program book
• logo signs at sponsored event
Note: all pricing is in U.S.D.
DIAMOND LEVEL
ICE 2016 Full Exposure Package $90,000
Be recognized as the main and top level sponsor at
ICE 2016. This sponsorship package will include full sponsorship of the Opening Plenary, Closing Plenary, and
Dinner Gala.
Student Travel Program $100,000
Help 33 students travel and present at ICE 2016 through this highly-visible and respected sponsorship program.
Sponsorship includes a speaking opportunity during the student awards ceremony.
PLATINUM LEVEL
Opening Plenary $50,000
Would you like to address all of the attendees at ICE
2016 and make sure they know you— here is your chance! Sponsorship includes up to a 4 minute speaking opportunity during the opening session.
Welcome Reception $45,000
The Welcome Reception will be one of the meeting’s most highly-attended events. This reception offers the opportunity to meet and greet the attendees with a personal touch. Your company name will be printed on signage at the entrance to the hall and on buffet stations.
Poster Receptions $40,000
Be the talk of ICE 2016 by hosting beverages during all poster receptions. Your company logo will be printed on drink vouchers and will be visible on signs throughout the reception.
Student Reception $30,000
This is one event students don’t miss. Have them remember your company by providing support for the food and beverage provided during the reception. Your company logo will be printed on signage throughout the event and you will receive a 2 minute speaking opportunity during the reception.

BENEFITS INCLUDED AT EACH LEVEL
Recognition at the Opening Session
Complimentary full page black/white ad in the
ICE 2016 Program Book
Pre and post show attendee mailing lists
Company name and logo on the ICE 2016 website and online floor plan
Logo on meeting signage and sponsored event signage
Number of ICE 2016 registration badges included
Complimentary exhibit booths
Diamond
3
3
3
3
3
8
4
Platinum
3
3
3
3
3
6
2
Gold
3
3
3
3
3
4
1
Silver
For up-to-date sponsorship opportunities and rates visit www.ice2016orlando.org
3
3
3
2
0
GOLD LEVEL
Dinner Gala $25,000
Be a part of this major event at ICE 2016. Sponsorship includes a 5 minute speaking opportunity during the gala.
Insect Expo $25,000
Get involved and show your support of this fantastic outreach event that will introduce kids to the exciting world of insects. Sponsorship includes a 5 minute speaking opportunity at the expo.
Closing Plenary $25,000
Say farewell to attendees during the final closing session and be the last company they hear from by setting the stage for ICE 2020! Sponsorship includes a 2 minute speaking opportunity during the closing session.
Farewell Dinner $20,000
Join attendees as they reflect back on the events of
ICE 2016. Sponsorship includes a 2 minute speaking opportunity during the farewell dinner.
Attendee Bags $15,000
Place your company logo on the ICE 2016 tote bag, distributed to all attendees. A valued item by all attendees, your small gesture will go a long way in appreciation and recognition, and will be taken home to be used throughout the year.
SILVER LEVEL
ICE 2016 Mobile App
(main sponsor)
$12,500
Let your company be seen when attendees access the latest program information on their mobile devices. Your company name and logo will appear on the opening screen of the mobile app and on a banner at the top of the screen, with a hyperlink to your company website.
This sponsorship also includes one message sent out through the app to all attendees. Additional, secondary sponsorships are available.
Lunch and Learn Sessions $10,000
Show attendees your support of a particular topic by providing boxed lunches (up to 100) for the lunch and learns session of your choice. You will also receive a speaking opportunity once approved by the organizers.
You are able to organize a lunch and learn given that the speaker is a scientist and not an industry representative.
Attendee Lanyards $7,500
Have every attendee wear your company logo around their neck! Your company logo will be printed on the attendee lanyards which are distributed to each attendee.
ICE 2016 Cyber Café $7,500
Conveniently located in the Exhibit Hall, the Cyber Cafe offers one of the most valuable services at ICE 2016 with free internet access. Placement of your company’s name and logo on the sign and the computer screen savers provides a great return on your investment; attendees will have direct access to your company’s website with one click.

Program Book Advertising
The ICE 2016 Program book is an essential reference at the meeting and is utilized by attendees throughout and after the meeting. Online access to the Program
Book will be available. Advertising rates are as follow:
Outside Back Cover (color)
Inside Front/Back Cover (color)
1 Page (black & white)
½ Page (black & white)
¼ Page (black & white)
$ 2,400
$ 2,100
$ 1,400
$ 1,000
$ 750
ICE Website
Put your company in front of the attendees through the highly visible ICE 2016 website homepage*.
Banner ads are available on the home page and secondary pages.
*If more than 2 ads are contracted at the same time the ads will be rotating.
About the Host
The Entomological Society of America (ESA) is the largest organization in the world serving the professional and scientific needs of entomologists and individuals in related disciplines. Founded in 1889, ESA has nearly 7,000 members affiliated with educational institutions, health agencies, private industry, and government. Members are researchers, teachers, extension service personnel, administrators, marketing representatives, research technicians, consultants, pest management professionals, students, and hobbyists — including many world-renowned leaders in the global community. ESA publishes four internationally-acclaimed scientific journals, produces the largest Annual Meeting focused on the entomological sciences, and manages a highly-respected awards program. ESA is honored to host ICE 2016.
Entomological Society of America
3 Park Place, Suite 307,
Annapolis MD 21401-3722 USA
Phone: +1-301-731-4535 ext. 3001
Fax: +1-301-731-4538 www.entsoc.org
CINDY MYERS
MANAGER OF MEETINGS & EXHIBITS
CMYERS@ENTSOC.ORG
HERE
30 Days 60 Days 90 Days 180 Days
HOME PAGE $ 900 $ 1,550 $ 2,300 $ 4,600
SECONDARY
PAGES
$ 700 $ 1,350 $ 2,100 $ 4,400
ESA is open to working with you to customize a sponsorship package to best suit your goals while working within your budget.
Contact Cindy Myers at cmyers@entsoc.org or
+1-301-731-4535 x 3001 to discuss your ideas.
S h a r i n g I n s e c t S c i e n c e G l o b a l l y • w w w . e n t s o c . o r g