3. Using the Navigator
4. Searching in Oracle
Oracle provides a number of search engines to retrieve data:
ORACLE 12 Navigation
Data can be retrieved using Find screens and Query by Example.
To retrieve data using Query by Example (Note all fields are case
sensitive):
1. Select the F11 key to enter query mode
2. Enter the search criteria
3. Select the View drop down menu > Query By Example >
Count Matching Records to determine how many records
would be returned
4. Select CTRL + F11 to execute the query
1. Logging into Oracle 12
What are Responsibilities and Functions?
Having successfully logged on you will be presented with your
Home Page.
2. Navigator Page (Home Page)
A Responsibility (left hand column) is the level of access given to
you by IT to access the functions that you require for your role. You
can see the responsibilities allocated to you on the home page as
shown above.
Examples of responsibilities include:



BIS AP View Only
BIS GL View Only
BIS iProcurement User
Functions (Central column) are the “modules” associated with the
responsibility that has been selected. These include business
functions such as:



Requisitions > Requisition Summary
Purchase Orders > Purchase Order Summary
Other : Reports > Run
The screen is divided into two main sections:
How to run a Business Function
1.
2.
Navigator – Displays the list of business Responsibilities
and Functions assigned to your User Id
Favourites – You can add any Functions you use
regularly to your favourites
Other links that can be used from the home page are:
– This needs to be used to log out of
3.
Logout
Oracle
4.
Help
– The default Oracle help pages can be used
at any time
Will be displayed at the right hand side of the data field if there
is a very large amount of data to be searched. The search can be
refined by entering a combination of wild cards and data.
will be displayed at the right hand side of the data field if there is
limited data that can be searched. When
is selected a “Popup”
will be displayed containing the list of data that can be selected
from.
(HTML) will be displayed at the right hand side of the data
field if there is a very large amount of data to be searched. The
search can be refined by entering a combination of wild cards and
data followed by selecting the
Query Operators
You can use query operators in your search to restrict your search
to the information that you need. The query operators, which you
can use in most fields, include:
To run a business function you must first select the responsibility it
is grouped under, e.g. DTI GL Inquiry, UKTI PO GL Inquiry
1. Select the relevant responsibility e.g. DTI GL Inquiry
2. Select the appropriate functions that will appear on the
right hand side
Operator
=
!=
>
<
>=
How to Logout of Oracle
<=
1.
From the File drop down menu select Exit Oracle
Applications option
#Between
Character
%
2.
3.
Click on the OK button
You will be prompted if there is any unsaved data
button.
Meaning
Equal to
Not Equal to
Greater than
Less than
Greater than
or equal to
Less than or
Equal to
Between two
values
Meaning
Represents
any character
or any groups
of characters
Example
=’Risk’
!=‘Risk’
>99
<15
>=15
<=100
#Between 1
and 100
Example
Manuf% can
represent
Manufacturing,
Manufacturer etc.
5. The Oracle Toolbar
New – Open a new blank record
Find – Find an existing record
Show Navigator – Display the Navigator Window
Save – Save the data
Next Step – Jumps to the next step in the process
Switch Responsibility – Provides you with a list of
responsibilities you can choose from
Print – Print the current screen
Close Form – Close the current form
Cut – Cut any selected data to the clipboard
Copy – Copy any selected data to the clipboard
Paste – Paste the clipboard into the selected field
Clear Record – Clear the data displayed on the screen
Delete – Delete the record
Edit Field – Opens an editor for the current field
Zoom – Quick entry of an address by entering the Post
Code
Translations – Opens the translations window
Attachments – Attach documents to a record
Folder Tools – Displays the folder tool palette
6. Oracle Keyboard Shortcuts
Block Menu
Ctrl + B
Clear Block
F7
Clear Field
F5
Clear Form
F8
Clear Record
F6
Count Query
F12
Copy
Ctrl + C
Cut
Ctrl + X
Paste
Ctrl + V
Delete Record
Ctrl + Up
Display Error
Shift + Ctrl + E
Duplicate Field
Shift + F5
Duplicate Record
Shift + F6
Edit
Ctrl + E
Enter Query (entering
search criteria for records)
Execute Query (retrieve
records)
Ctrl + F11
Re-Do
Ctrl + Y
Undo
Ctrl + Z
7. Other Oracle Tips
Mandatory Fields
Mandatory fields in Oracle are highlighted in yellow. If you see a
yellow field like the one shown below it must be filled in before the
record can be saved.
Flexfields
Flexfields are found in forms where additional information has been
added to a standard Oracle form. They may include mandatory or
important fields so it is worth checking what they contain.
Flexfields normally appear at the end of the form in a small box as
shown below:
To open a flexfield simply click inside the white box and the
additional information will appear on your screen.
Exit Query Mode
F4
Help
Ctrl + H
Insert Record
Ctrl + Down
List of Values (Lov)
Ctrl + L
List Tab Pages
F2
Next Block
Shift + Page Down
Next Field
Tab
Next Primary Key
Shift F7
Next Record
Down Arrow Key
Previous Block
Shift + Page Up
Caution Note:
Under no circumstances should you use your
Previous Field
Shift + Tab
Previous Record
Up
Print
Ctrl + P
Date Track History – Show the history of date changes
Return
Return (Enter Key)
Save
Ctrl + S
Scroll Down
Page Down
Scroll Up
Page Up
Show Keys
Ctrl + K
Window Help – Help for the particular area of Oracle
you are currently in
Ctrl + U
F11
Alter Effective Date – Change the date the event took
place
Export Data – Export your record to a Word Document
Update Record
An example of additional information on a Payables Invoice function
can be seen below.
browser
and
buttons as this may
cause Oracle to disconnect and you will lose any
unsaved data.