ROUND THE WORLD RACE
NON STOP TWO CREW
3rd EDITION – 2014/2015
NOTICE OF RACE
INCLUDING AMENDMENTS
Start on 31st December 2014
of Barcelona
Organizing Authority:
Fundació Navegació Oceànica Barcelona (FNOB)
Real Federación Española de Vela (RFEV)
Open to IMOCA monohulls
NOTICE OF RACE
2
SUMMARY
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
(version 30th Dic)
Definitions
Rules
Appointment of committees
Advertising
Eligibility
Entries
Crew
Identification
Weather and tracking
Boat Inspections
Race Course
Entry procedure
Qualifications
Race image and trademark
Medical assistance
Results and prizes
Prizes
Trophies for ocean records
Obligations before the start and after the finish
Compulsory crew attendance in Barcelona
Responsibility and Liability
Barcelona World Race ambassadors
Special events
4
5
8
8
9
10
11
11
11
12
13
14
15
15
16
17
17
18
18
18
19
20
20
APPENDIX 1 – APPLICATION FOR ENTRY
APPENDIX 2 – PROGRAM
APPENDIX 3 – STATEMENTS OF ACCEPTANCE OF THE NOTICE OF RACE
•
•
•
•
Appendix non routing certificate
Acceptance of the fundamental rule 4 RRS
Appendix-statement certifying non-programming technical stops
Appendix-Certificate of qualification
21
33
34
35
36
37
APPENDIX 4 – MEDICAL AND SAFETY MATTERS
• Personal file to be filled in by each crew member
• Medical training course content
• Survival at sea training course content
38
40
42
APPENDIX 5 – COMMUNICATION
APPENDIX 6 – CONTACTS
APPENDIX 7 – ANTARTIC EXCLUSION ZONE
43
52
54
NOTICE OF RACE 3
1.6.
1. DEFINITIONS
Participant:
It is formed by:
1.1. Notice of race
•
•
•
This document cancels and replaces any
previous documents, in particular the
preliminary Notice of Race.
•
•
•
•
1.2. Barcelona World Race
The third edition of the Barcelona World Race
will be run in 2014/2015.
It will be a round-the-world non-stop, yacht
race, reserved to crews entered on IMOCA
Open 60’ monohulls.
The Barcelona World Race may be referred to
as « The Race » or « The BWR 2014 » in
various official documents.
1.7.
Rules means the rules included in point 2
of the Notice of Race
1.8.
Crew
The crew shall comprise two or three people.
•
1.3. Organizing authority
The Fundació Navegació Oceànica Barcelona
(FNOB) is the organizing authority of the BWR
2014 with the Real Federación Española de
Vela as co-organizer.
•
The Organizing Authority may be referred to as
the «FNOB» or « The Organizer » in official
documents.
•
1.4. Times
Times mentioned herein
Barcelona times: UTC+1.
shall
be
legal
Times in the sailing instructions (SI) are given
in UTC.
1.9.
1.5. Official means:
(i) Members of
Committee;
the
race
Management
(ii) Members of the Race Committee;
(iii) Members of the Measurement Committee;
(iv) Any person appointed by the Committees
mentioned previously, and
(v) Any other person or body involved in the
organization or management of the event.
Skipper
Co-skipper
Eventual substitute crew, in the event of
the skipper appointing one
Boat
Sponsor(s), if any
Team manager
Shore team
One skipper
in charge of the crew, the boat and the
participation of the whole in the BWR
2014. The skipper shall be in
possession the qualifications required
by the Notice of Race.
One co-skipper
Invited by the skipper for the whole of
the course. The co-skipper shall be in
possession the qualifications required
by the Notice of Race.
Substitute crew
A yachtsman who may substitute either
the skipper of the co-skipper in
accordance with the various rules set
out in this Notice of Race. It must
accredit the same level of qualifications
of the skipper and co-skipper.
Sponsors
All of the participant’s financial, logistic or
technical partners.
1.10. Team manager
Person ashore who liaises with race
management and other departments of the
organization. The team manager is the
official representative of all the members
comprising a « participant ». In the absence
of the skipper, the team manager represents
the participant. Except for the compulsory
crew attendance events.
1.11. Shore team
All of the people who act on behalf of the
crew, the participant and the boat, ashore,
before and during the race. The shore team
is represented by the team manager.
NOTICE OF RACE 4
1.12. Boat
IMOCA Open 60’ boat with an IMOCA
certificate issued by the IMOCA Class for the
2014/2015 edition of the race.
receive any personalized outside assistance, nor
may they benefit from any voluntary, recurrent or
planned intervention which aims to improve their
performance or that of their boat.
1.13. Technical stop
They cannot therefore receive:
The boat stop during the course to carry out
technical repairs so that the crew can finish
the race.
A technical stop begins when the boat moors
in a harbour or at anchor. In case of
anchoring of the boat by its own means with
no outside assistance, it will not be
considered technical stop.
1.14. Questions asked by a skipper
•
Questions must be submitted in writing
to :
directioncourse@barcelonaworldrace.org
•
Answers will be posted up on the
Official Notice Board of the race.
•
•
•
Personalized
meteorological
assistance
Outside assistance
Personalized medical assistance with a
view to improving their performance
Telephone or e-mail contact between the crew and
one or more people ashore shall be authorized in so
far as the content of such contacts shall represent
neither
personalized
meteorological,
nor
personalized medical assistance, with a view to
improving performance of either the boat or the
crew.
In the event of damage requiring repairs to the boat,
or in the event of an unforeseen medical incident
arising which might alter the health of one of the
crew members, advice at a distance provided by a
third person shall not be considered as assistance.
1.15. Official Notice Board
It will have two parts:
•
An Official Notice Board section on the
official Barcelona World Race website
RULES
2.1.
The race shall be governed by rules as
defined in the Racing Rules of Sailing (RRS)
2013 - 2016
2.2.
The prescriptions of the Real Federación
Española de Vela
www.barcelonaworldrace.org
•
An Official Notice Board located close
to the boats in Barcelona from 12h00
on 12 December 2014.
2.2.1. RRS 89.1 (e) The RFEV prescribes
that it is necessary its approval so
that a non-affiliated body forms part
of the Organising Authority
1.16. Members of the Technical Organisation
The Organizer will delegate the organization
of some areas of the race to different bodies
such as:
•
•
•
•
•
2.2.2. RRS 89.2 (a) The RFEV prescribes
that the Notice and Sailing
Instructions of the International
regattas held in Spain must be
approved by the RFEV
A Race Management
A Race Committee
A Measurement Committee
An International Jury
A Medical Service
2.2.3. RRS 91 The RFEV prescribes that
it is necessary its approval for the
appointment of International Juries
for the regattas within its
jurisdiction. The approval will be
notified in writing and must be
posted on the ONB throughout the
race.
2. RULES
PREAMBLE:
PRINCIPLES OF THE BARCELONA WORLD RACE
The Barcelona World Race is a two-handed, nonstop, no assistance yacht race.
2.3.
The rules of Maritime Circulation of the Port
of Barcelona and the Capitania Marítima de
Barcelona
« No assistance » means that crews shall not
NOTICE OF RACE 5
2.4.
The International Regulations for Preventing
Collisions at Sea (COLREGS)
2.5.
IMOCA Class rules and safety regulations
including the Offshore Special Regulations
Category 0 (OSR) in modified form, as well
as the IMOCA Championship rules.
2.6.
The BWR 2014 is an official event of the
IMOCA World Oceanic Championship,
monohull IMOCA 60 events circuit. The race
will have a coefficient 8 for the IMOCA
Championship.
2.7.
All participants must comply with the rules of
their corresponding National Authority
2.8.
There will be no appeal to the decisions of the
International Jury
2.9.
The race is classified as a “special event” in
accordance with ISAF Rule 20.6.4.1
2.10. Personalised routing is totally forbidden
« Routing » shall mean any external
personalized indication, specially prepared or
individualized for a single crew or group of
crews,
oblivious
to
the
authorized
meteorological information sources and
enabling an understanding of the different
meteorological situations and the choice of
the course or courses options to follow or to
avoid.
A statement signed by each crew and by the
team manager for the whole of the technical
team, for the participant’s sponsors, certifying
that this rule has been complied with will be
requested at the start and after the finish of
the race.
The details of this rule shall be defined by the
IMOCA and the Race Management
Committee and will be issued via an
amendment to this Protocol no later than July
2014, in the Sailing Instructions.
2.11. In accordance with rule 20.6.4.2 the
Organizing Authority will request prior
consent in writing to ISAF so boats can
display advertising chosen and supplied by
the event’s Organising Authority on their
mainsail.
2.12. The official language will be Spanish for all
documents written by FNOB, the Race
Management or the Race Committee. The
Organisation will supply English and French
version of such documents but the Spanish
version shall prevail. Any other document
governing the event shall prevail in its original
language or the one determined by the
document.
2.13. During the race, when at sea, crews shall
have no physical contact with any other
vessel or aircraft. The crew shall not receive
supplies in any way whatsoever.
Crews may make a technical stop, carry out
repairs and, should it be necessary, receive
outside assistance always in accordance with
article 11.4 of the Notice of Race
2.14. The RRS (2013 – 2016) are changed as
follows:
2.14.1 RRS Part 2 (WHEN BOATS
MEET): It shall not apply between
sunset and sunrise or in poor
visibility. They are replaced by Part
B (steering and sailing rules) of the
International
Regulations
for
Preventing Collisions at Sea
COLREGS. The following text is
added to the COLREGS/RIPAM:”
when a boat cannot be sure on
what tack another boat is sailing,
the first must remain separated
from such boat”.
2.14.2 RRS 28.2 SAILING THE COURSE.
Points a), b) and c) are deleted and
replace by “rounds every mark or
position by the prescribed side”.
2.14.3 RRS 29.1 (Individual Recall): Rule
29.1 is changed replacing “no later
than 4 minutes” with “no later than
the closing of the start line.
2.14.4 RRS 33 CHANGING THE NEXT
LEG OF THE COURSE is deleted
and replaced by “For safety
reasons, the Race Committee can
change the course while boats are
racing
by
adequately
communicating the change to all
boats”
2.14.5 RRS 35
SCORES
TIME
LIMIT
AND
2.14.6 RRS 41 OUTSIDE HELP. Point (a)
is deleted and replaced by
“assistance to a sick crew, injured
or in danger”.
2.14.7 Deleted.
2.14.8 RRS
45
HAULING
OUT,
MOORING, ANCHORING, point
NOTICE OF RACE 6
11 of this Notice of Race is
changed
2.14.9 RRS
47
LIMITATIONS
OF
EQUIPMENT AND CREW Rule
47.2 is changed in article 7.1 of this
Notice of Race
2.14.10 RRS 50.2 Spinnaker poles;
Whisker poles : shall not apply
2.14.11 RRS 51 MOVABLE BALLAST:
delete the first two sentences and
replace it with: "Movement of
weight with the aim of modifying
trim or stability shall be authorized
within the following limits: inside the
boat, with the exception of the
batteries,
any
other
heavy
elements which may damage the
boat or injure the crew shall be
firmly stowed permanently, except
when they are moved. Food, safety
equipment (except life rafts), deck
gear and spare parts may be
stowed in boxes and moved if they
are soundly stowed. Sails can be
moved around freely. Sail bags
must not be able to retain water."
2.14.12 RRS 52 MANUAL POWER:
Changed and the following is
authorized: « boats are authorized
to use power other than manual
power to operate an automatic
pilot. This power may also be used
to fill and/or empty ballast and/or
operate the keel orientation. »
2.14.13 RRS 54 (forestays and headsail
tacks) : shall not apply
2.14.17 RRS 63 HEARINGS: changed in
the Sailing Instructions. Hearings
were held with the appropriated
means of communication to the
circumstances.
2.14.18 RRS 63.7 Conflict between the
Notice of Race and the Sailing
Instructions. Add: “In case of
conflict between rules that must be
resolved before the International
Jury decides a protest or request
for redress, the International Jury
will resolve the conflict with the
fairest arrangement possible for all
boats”.
2.14.19 Deleted.
2.14.20 RRS
88
NATIONAL
PRESCRIPTIONS:
First
paragraph: ISAF has authorized
the Organizing Authority to delete
the second sentence which reads:”
However, if boats will pass through
the waters of one or more than one
national authority while racing, the
sailing instructions shall identify the
prescriptions that will apply and
when they will apply”.
2.15. Exceptional Circumstances
The FNOB and the Race Management
Committee can dictate specific compulsory
rules for all participants in case if exceptional
circumstances or that can put the participants
in danger, changing any rules as necessary
to confront the situation with the maximum
safety and equity possible. The International
Jury must be informed in writing.
2.14.14 RRS 60 RIGHT TO PROTEST:
RIGHT TO REQUEST REDRESS
OR ACTION UNDER RULE 69.
Point 1 is changed so that a boat
cannot protest for infringing any
part of the Notice of Race and
Sailing Instructions
2.14.15 RRS
61.1.
INFORM
THE
PROTESTEE. Point (a) is changed
adding “It is not necessary to
display the red flag”. The protest
procedure details will be specified
in the Sailing Instructions. The rule
is changed in article 16.2 of this
notice of race.
2.14.16 Deleted.
NOTICE OF RACE 7
3. APPOINTMENT OF COMMITTEES
The Organiser will appoint:
3.1
3.2
A Committee called Race Management
Committee which will deal with the matters of
definition of the event and will make the
decisions regarding the management of the
race. It wail be formed by a member of IMOCA,
the BRW General Manager, the Race Manager
and the president or a member of the
International Jury.
legislation.
Each boat shall display the following boats
marking:
4.2.1
•
A Race Management that will manage the
sport matters of the race and will do the follow
up of the event. It will be formed by a
minimum of three persons and it will be
presided over by the Race Manager.
Race Manager: Jacques Caraës
R.M members: Guillaume Evrard and
Hubert Lemonnier.
3.3
A Race Committee: Pere Sarquella
3.4
A Measurement Committee:
President: David Moreno
Members: Vicens Domenech
Leo Sanchez de Soto
3.5 A Measurement CommiAn International Jury
to be constituted in accordance with Appendix
N and with the authorisation of the Real
Federación Española de Vela and ISAF. Its
composition will be posted on the ONB and its
decisions shall be final. It will reply to the
pertinent questions handed by competitors in
writing.
•
It shall be affixed at 1/3 of the mast
height measured from the deck and
above the first reef.
•
A space of 0.50 m around the logo
shall remain blank.
•
No other logo may be affixed in the
horizontal band marking out the
race logo. This space shall be
reserved for the organizer.
•
In the event of a competitor wishing
to affix a horizontal marking on his
mainsail, the race logo marking
zones must be complied with.
Competitors will receive two sets of
logos free of charge. Information
about how to affix them will be
provided and it will be compulsory
compliance.
4.2.2
Main shrouds or backstay
•
4.2.3
•
Two
advertising
banners
measuring 2.1m by 0.6 m each,
printed on both sides will be
displayed between the stanchions
and the stern railing. One third of
their surface will be made available
to the organizer, a second third will
display the IMOCA logo and the
remaining third will display the
name of the crew and their
sponsors.
•
These advertising banners will be
supplied by the organizer.
Members: Raul Enriquez (ESP)
David Brunskill (GBR)
Lorenz Walch (GER)
Jean-Bertrand Mothes-Massé (FRA)
ADVERTISING
4.1.
It will be a category C Advertising event.
Boats must display on the mainsail the
advertising chosen and supplied by the Event
Organising Authority.
4.2.
Compulsory boat markings
Boat markings must comply with Spanish
4.2.4
One or two race flags with the race
logo measuring 1.90m x 1.40m
shall be displayed
Guardrails fixed to the stanchions
and push pits
Chairman: Jordi Lamarca (ESP)
4.
Mainsail: race logo
The logo will be of a size of 7m2
(3,5 m width x 2 high)
Forestay
•
A line of 5 flags measuring 2m
by 2.5m each shall be
displayed. Alternatively, two
rectangular flags occupying the
same surface area may be
displayed.
NOTICE OF RACE 8
•
4.3.
Visibility during image shoots for image
bank
Whether the images are filmed by the
competitor’s own video service provider or by
the race video producer, all of the boats must
display the following during filming planed
and organized by the organisation.
4.4.
images of their boat with these markings.
These flags will be supplied by
the organizer.
•
The Race logo on both sides of the
mainsail as set out above.
•
Advertising banners to port
starboard as set out above.
•
Race flags as set out above.
5.
ELIGIBILITY
5.1
The Race is open only to IMOCA monohulls,
as defined in the current IMOCA Class Rules.
Each boat must be in possession of a valid
IMOCA measurement certificate and must be
in perfect racing conditions to sail the course.
5.2
The Organiser reserves the right to refuse or
cancel a boat entry that does not comply with
the obligations of the Notice of Race or the
Safety regulations.
5.3
It may be compulsory to carry on board a
mobile device provided by the Organiser to
take photos to take photos of masses and
oceanic environmental conditions, his
functioning and the sending photos system
will be specified in the sailing instructions the
30th September and in the briefing held in
October.
5.4
It will be compulsory to carry a hydro
generator or another renewable energy
system and besides a main engine with a
minimum guaranteed autonomy that meets
the IMOCA rules in force.
5.5
It will be compulsory to carry on board an
ARGOS beacon, supplied by the Organiser,
with the collaboration of COI/UNESCO and
organisation JCOMMOPS for the collection
of scientific-environmental data to be thrown
at sea at the time indicated in the Sailing
Instructions.
Argo’s beacon (ARVOR/PROVOR 2) once
the final position has been agreed, it will be
sealed until the moment to be thrown into the
sea. The beacon’s final position will be
agreed by the team and will always be inside
the boat.
5.6
Boats must start with enough food to satisfy
the needs of skippers throughout the race
including possible technical stops and it is
totally forbidden to throw it at sea, The
Organiser may check such material.
5.7
Compulsory courses for the crew
and
Visibility in the harbour before the start
and after the finish
Boats must display the following when in the
harbour of Barcelona:
•
A line of 5 flags along the forestay as
set out above.
•
Advertising banners to port
starboard as set out above.
•
Race flags as set out above.
and
In addition, participants may also display their
own advertising materials as long as:
4.5.
4.6.
•
Whatever the form and size of this
advertising material, it will be
displayed
•
Only stern of the mast and under no
circumstances prow of the mast.
•
An advertising sail stern of the mast
may whose luff may not be larger than
15m and whose foot may not be larger
than 6m.
•
They may be displayed from time to
time but not permanently.
Visibility at sea
•
The Race logo on both sides of the
mainsail as set out above.
•
Port and starboard advertising
banners and the race flags set out
above when the boat is less than 25
miles from the shore: Barcelona, Strait
of Gibraltar, and Cape Horn.
Availability of images of the boat
As soon as the compulsory markings
supplied by the organizer have been made
available to participants, they must distribute
5.7.1 Medical training course:
Each member of the crew (skipper, coskipper and eventual substitute crew)
must take a medical training course as
set out in the ISAF Offshore Special
Regulations (OSR), paragraph 6.05.02
for category 0 races:
NOTICE OF RACE 9
•
Validated in the last 5 years (ISAF
standard) before the day on which
the race starts.
•
Run by a training organization as
follows :
•
ISAF approved, or by an ISAF
Member National Authority
•
Or by a national authority of his
country, or a continuing education
organization, registered with a
recognized educational authority
providing emergency medical
training for
medical and
paramedical professionals
•
Any request or entry form for application
submitted after the deadline will be evaluated
by the BWR Race Management Committee
for possible acceptance.
6.2
Entry fee
There shall be no entry fee for taking part in
the Barcelona World Race.
In addition, each member of the
crew shall be required a rescue
course diploma (ISAF paragraph
6.05) obtained in the last 5 years.
•
Participants shall be required to pay a
deposit which will be reimbursed in full
in accordance with the terms of article
6.5
•
Furthermore, a fee shall be charged to
cover administration costs
Entry Applications shall include:
•
Administration costs (cheque or bank
transfer) of 1,000 Euros (taxes not
included)
•
The name of the skipper, co-skipper
and the boat. These names may be
changed at a later date
5.7.2 ISAF survival course
In application of ISAF OSR guidelines
(6.01), each member of the crew shall
have undertaken a course in survival
at sea:
•
•
6.
This information must be handed to the
FNOB no later than 30 October 2014.
Carried out in a centre approved by
the ISAF, by an ISAF Member
National Authority or the national
authority in his own country
Carried out in the last 5 years
before the day of the start
An invoice can be issued upon request.
6.3
The entry documentation must compulsorily
include all documents relating to the:
ENTRIES
•
•
•
•
The application for entry is attached to this notice of
race.
6.1
Dates
They must be complete, with the exception of
the following:
•
Description of qualifications which must
be completely finished (for crew and
boat) by 11 December 2014 at 12.00
hours (local time).
IMOCA Certificate issued for the race
and which must be send to the FNOB
no later than 1st od December 2014
In case of non-compliance of the terms set
above, the Organizer may apply point 6.6 of
this Notice of Race
Crew
Boat
Sponsors
Contacts
Along with the following documents:
Applications for entry must be iniciated (sent
to the Organizer) no later than 30 October
2014 and shall be totally completed not later
than the 1st of December 2014.
•
Entries
•
Various statements signed by the crew
(See appendix of the BWR Notice of
Race)
•
IMOCA measurement certificate
•
Documents confirming the obligations
set out in article 13:
o
o
o
o
o
6.4
skipper qualification
co-skipper qualification
crew qualification
substitute crew qualification
boat qualification
Renounce to take the start of the race
Withdrawals shall be made in writing and
sent to the FNOB by recorded delivery post
NOTICE OF RACE 10
with acknowledgement of receipt by midnight
on 30 September 2014.
6.5
7.6
All crew members as well as any substitute
crew member must be members of the
IMOCA Class and up to date with its
membership fees.
7.7
Third party liability insurances
Reimbursement of the fees paid with the
Entry application
Administration costs (1,000 euros, taxes
excluded) shall not be reimbursed.
7.7.1
6.6 Organizer’s refusal to allow a participant to
take part
7.7.2
In accordance with the provisions of RRS 76, the
organizer reserves the right to refuse an entry for
failure to comply with one of the articles of this
Notice of Race or for any other reason.
The organizer’s decisions to be announced
before 30 September 2014 shall be final and
there shall be no right of appeal (RRS 76.1).
7.
CREW
7.1.
The crew must be formed by two crew
members (one responsible member and
another co-responsible member). One of the
crew members entered may be replaced
before the start by another one that has the
same qualification required. Boats shall carry
the same crew members on board
throughout the race except that a crew can
be replaced by s substitute crew due to a
medical emergency established by the Race
Medical Direction. In any case, only one crew
replacement shall be authorized.
7.2.
Crew members must each hold a valid
passport which complies with their own
national regulations and be valid until at least
31st May 2015.
7.3
Participants nationality must be declared in
the application for entry
7.4
7.5
Each crew member’s application for entry
shall include a copy of his sailing license or a
document certifying membership of a
national authority, or membership of a club or
of another organization affiliated to his
national authority for the years 2013 and
2014.
All crew members must be over 21 years old
at 12.00h on 31st December 2014.
7.7.3
7.7.4
All entries shall have third party
liability insurance with a minimum
guarantee cover of 3 million euros
with validity up to 30 May 2015.
Together with all the entry
documents, evidence of such
insurance must be provided in
writing by insurance company
accepted by the Organizer before
18.00h on 30 November 2014.
The Organisation has its own Thirdparty Liability Insurance covering
the normal risks of managing the
Barcelona World Race, with a
cover limit to be announced in a
future date. As a consequence of
this limitation, each Team must
assure to have an adequate
insurance to cover risks such as
maritime rescue, independently of
the insurance required (point 7.7.1)
Each skipper shall hold an
international
coverage
health
insurance to cover any necessary
medical assistance during all the
race.
8.
IDENTIFICATION
8.1.
The identification numbers, advertising and
boat name must comply with the IMOCA
Class Rules as well as with the Notice of
Race and Sailing Instructions.
9.
WEATHER AND TRACKING
9.1
Beacons:
The organizer shall supply each boat with a
full set of beacons:
•
Boat positioning beacons
•
Safety beacons in addition
compulsory safety equipment
provided in the IMOCA yearbook.
to
as
The organisation will provide each team with
2 MAR YI beacons and 1 MAR GE VR
NOTICE OF RACE 11
capsize beacon to follow the tracking.
Specifications and installation details will be
communicated in the briefing scheduled in
October 2014.
Each participant is required to deposit a bond
check for an amount of 3000€.
Participants shall provide a deposit in the
form of a cheque when the beacons are
installed. The deposit will be returned upon
the return of the equipment
•
Access to numerical and/or graphic
information shall not be authorized if it
not provided directly from an official
body.
•
This information can be zipped as long
as the zipping does not modify the
contents.
•
The Race Management can request
each participant to provide the supplier
or suppliers it will use and the codes
and passwords to be used to receive
this information. A practical demo of the
system can be required.
•
The Race Management can forbid a
participant access to information
considered contrary to the spirit of the
rules governing the race.
AIS must be operational transmitting and
receiving during the whole race according to
the RIPAM’s requirements.
9.2.
Weather supplies pack
The Organizer will send every day a safety
weather forecast report to all competitors.
This report will include:
•
The
general
situation
forecasted evolution
•
Forecast for zones for the following
24 hours
Boat safety inspections will be carried out by the
members of the Race Measurement Committee.
•
Tendency from 24h to 48 h.
specifically regarding dangerous
phenomenon, winds over 40 knots
and waves over 6 metres.
They can take place at three periods of time.
•
Satellite images
10.2 In Barcelona
•
Maps
with
24h/48h/72h
pressure
and
format
10.
BOAT INSPECTIONS
10.1 Deleted.
•
From 09.00h on 8th December to
20.00h on 11th December.
The times, sending format and places
where the information will be available will
be communicated further on.
Besides this information provided by the
Organizer, participants are authorised to
receive meteorological information as long
as it meets the following requirements:
•
•
•
This phase will be optional.
This phase shall enable inspections for
crews berthed in Barcelona who wish to
do so early.
•
They must be accessible and/or public,
well for free or payable, for all
participants with no exclusivity of a
provider with a participant or group of
participants
The contents and data published by the
weather forecast bodies has not been
modified, prepared or manipulated for a
participant or group of participants
Participants can receive:
o Satellite images
o Observation and forecast maps
o Numerical data files
Phase 1
Phase 2
From 15.00h on 12th December to
20.00h on 24th December.
This is compulsory except for the crews
having undergone inspection in phase
1 and for which the chairman of the
measurement committee has issued a
certificate at the end of the inspections.
•
Phase 3
Crews and boats having participated at
the 2013 Route du Rhum and that have
not been able to undergo the checks
mentioned above, will be able to
undergo the checks with previous
request in this third phase from 09.00h
NOTICE OF RACE 12
on 26th December to 17.00h on 29th
December.
It is compulsory for both skipper and
co-skipper to be present: they shall stay
until completion of inspections on their
boat.
The first information about the position of
the South restriction zone will be detailed in
the briefing scheduled in October 2014.
The initial restriction zone (previous to the
departure) will be published no later than 15
December 2014. It will be possible to
modify any waypoint of this restriction zone
only if the leading boat is at a minimum
length of 20 degrees west of the waypoint
to be modified.
10.3 Berthing
Boats must be berthed in Barcelona harbour,
in the marina area reserved for race
participants on the following dates:
10.4
•
Free Berthing from 09.00h on 5th
December 2014.
•
Compulsory berthing for all boat from
12.00h on 11th December 2014.
11.4
The specifications of these agreements will
be detailed in the Sailing Instructions
Safety inspection form:
11.5
The safety inspection form will be published
as soon as possible and no later than the 30th
September 2014.
11.
RACE COURSE
11.1
The start will be at 13:00 h on 31 December
2014.
11.2
The Course will be round the world from
West to East non-stop and will consist of:
11.3
•
Start (The starting line will be located in
the Mediterranean sea in front the Port
of Barcelona),
•
Go through the Strait of Gibraltar.
•
Leave Cape of Good Hope to Port,
•
Leave Cape Leeuwin to Port,
•
Leave Cape Horn to port and the
Antarctic to starboard
•
Go through the Strait of Gibraltar and
•
Finish (The finishing line will be located
in the Mediterranean sea in front the
Port of Barcelona
The Race Committee and the Race
Management may include virtual OR
SAFETY gates before or during the race
that will be part of the course.
FNOB
has
started
collaboration
agreements with Chile Nautical Institutions
to reinforce safety and follow up matters,
media impact and Public relations at Cape
Horn and Port Williams.
Technical stops for repairs or medical
emergencies: The Race Management may
authorise a maximum of 3 technical stops
to a same boat when this is essential for
such boat to complete the course safely.
The boat can carry out repairs and/or have
assistance. The minimum duration of such
stops will be indicated in such document.
The maximum number of days a boat can
be stopped counting all its technical stops
will be 8. The Organiser may control any
technical stop and all the expenses
resulting from such control will be covered
by the corresponding boat.
11.5.1 Technical stops procedure
Crews cannot programme before
the start of the race the future
technical stops: date and place of
the technical stop, deposit of
replacement material or equipment
anticipated sending of a technical
team.
The competitor compromises not to
programme any technical stop
through a declaration attached as
Appendix to the Notice of Race.
The crew must inform as soon as
possible of its intentions to the
Race Management:
•
Dates and place of the stop
•
Work foreseen, as well as
means available for the repairs
•
Scheduled date of start
The Race Management may send
a representative to control the
NOTICE OF RACE 13
the boat and crew have stopped in
the harbour or anchored where
indicated, except in the case in
which the boat after the start
returns to Barcelona, it will not be
penalised with the minimum stop
time. In this case, the maximum
time will be eight days.
application of the technical stop
rules.
Unless the Race Medical service
issues a medical report indicating
the need to evacuate a member of
the crew and replace the skipper or
co-skipper, a crew cannot change
one of the members during the
technical stop.
When a crew is forced to use the
engine to reach the harbour or
anchor area for a technical stop, it
must:
•
Obtain
the
corresponding
permission from the Race
Committee.
•
Note down the point in which it
started to navigate with the
engine
•
Return –at the end of the
technical
stopto
the
registered geographical point
in order to start again, sailing,
towards the finishing line.
In case of violation of the AEZ*
(Antarctic Exclusion Zone) due to a
technical stop, if the participant go
back to racing at the geographical
point where he stopped racing no
penalty will be applied.
If not, a penalty will be applied. It
will either be, anchoring or time
adding to the final race time.
Any penalty due to failing to
observe the AEZ must be
performed
before
crossing
longitude 63 West.
If the gap between the entry point
and the exit point of the AEZ does
not exceed 15 degrees of
longitude, the penalty will be 36
hours (This does not take into
account any penalty mentioned in
the article 11.5.2 of the notice of
race).
For a distance of more than 15
degrees of longitude, the race
committee will challenge the Jury.
11.5.2 Duration of the technical stops
A technical stop must last at least
24 hours counting from the moment
11.6
12.
Time limit: There is no time limit except for
that established in point 11.5.2 of the Notice
of Race.
ENTRY PROCEDURE
12.1. Entry: Each team must hand in the
information required in the Entry form
attached and the dossier totally completed.
Such form will also be available from the
Race website www.barcelonaworldrace.org
12.2. Valid entries will be registered according to
the date of reception.
12.3. The deadline for entries is 23:59h on 30
September 2014 at the following address:
BARCELONA WORLD RACE 2014-2015
Fundació per la Navegació Oceànica de
Barcelona (FNOB)
Passeig de Borbó s/n
Moll de Llevant
08039 BARCELONA
SPAIN
E-mail: entries@barcelonaworldrace.org
Entry fee:
•
Pre-entry dossier 1,000 euros (VAT not
included)
•
Pre-entry 10,000 euros
included)
(VAT
not
The pre-entry fee can be paid by cheque (to
be sent to the address previously indicated)
or via bank transfer to the following bank
account:
Entity: Caixabank S.A:
IBAN: ES17 2100 3000 1122 0183 1212
BIC/ CODE SWIFT: CAIXESBB
Each participating boat must satisfy the
dossier fee (1,000 €) when sending the
documents and the pre-entry fee (10,000 €)
at the time that, having provided all required
information, validates its entry (deadline 30
September 2014).
NOTICE OF RACE 14
•
the 2007-2008 and 2010-2011
Barcelona World Race
•
the 2010 Route du Rhum
•
2007 or 2011 Transat BtoB
•
Or the 2011-2012 Global Ocean
Race
13. QUALIFICATIONS
•
At the 2010-2011 Velux 5
Oceans
All qualifications, the crew, the boat and the crew
and the boat that will participate in the race, must
be completed by 15 October 2014 at the latest.
•
IMOCA offshore race scheduled
for spring 2014.
•
Or if it has sailed a leg of at least
2,800 miles with a boat of the
Volvo Ocean Race 11/12 and
finished classified in the regatta
The total entry fee will be 20,000 euros (VAT
not included).
The pre-entry fee already paid will be
deducted of the entry fee payment.
13.1
Qualification races: In order to participate
in this Race each Team (skipper, co-skipper,
and substitute crew) must qualify completing
one of the following qualification races with an
IMOCA boat.
13.1.4. Furthermore the boat must have also
participated and completed some of
the previous races or must have
completed a qualification navigation
of 1500 miles or more, followed by
drag system, with a maximum of 3
legs of navigation. The boat crew
must hand in to the Race
Management a report with the
geographical
points
of
such
navigation or navigations. This report
can be handed in during the
navigation or after finishing the
qualification.
13.1.1. A navigation qualification of 2,800
nautical miles on board of the boat
that will participate in the race. The
qualification navigation must be
informed of at least one week before
the scheduled start to enable the
Race Management to agree the
course details, date and time of the
start. This qualification can be done
with a maximum of three crew
members (skipper, co-skipper and
substitute crew). This qualification
concerns the crews that not met with
the provisions of Article 13.1.3
13.1.5. IMOCA, besides that specified in
point 13, will study, if necessary, the
qualification of a crew member that
does not meet any of the
requirements mentioned previously
in accordance with its race results
and sports experience in races he
has sailed at.
The qualifications must be validated
by the race Management. In any
case the participant has to go across
at least the 50N latitude and navigate
at least until 1000 miles from the
starting point. In case of qualification
in the Southern Hemisphere should
be confirmed with the race
Management.
13.1.2. This qualification navigation will
only be considered valid if the Race
Management can follow the race
throughout the navigation. The qualification
navigation must be completed before 23:59
h on 15 October 2014.
13.1.3. Automatic qualification: the
qualification will be automatic if the skipper
and co-skipper have competed and finished
the course in any of the following races:
•
the 2011 and 2013 Transat
Jacques Vabre
•
the 2008 and 2012 Vendée
Globe
14.
RACE IMAGE AND TRADEMARK
14.1. The image and advertising material of the
Race will be supplied as soon as possible
and always before 30 September 2014. The
logo material graphics will be available before
15 February 2014.
14.2. The final agreement on the Race image and
trademark associated to IMOCA must be
confirmed before 15 February 2014, and will
meet the regulations of the current IMOCA
Class Rules.
NOTICE OF RACE 15
15.
MEDICAL ASSISTANCE
(change RRS 41)
Any direct intervention by a doctor on board is
prohibited. Medical advice by telephone, radio or email shall not be considered as assistance.
« Medical advice » shall mean any help at a
distance by a doctor intended to resolve an
unforeseen medical incident altering the health of a
crew member. Any other intervention shall be
considered as enabling a competitor’s performance
to be improved. Crews shall inform the Race
Medical Service (RMS) each time they seek medical
advice elsewhere than from the RMS. In such
cases, the doctor external to the RMS shall supply
the RMS as soon as possible with all of the
information relating to the pathology in question and
to its treatment.
In the event of extreme emergency, medical
equipment and/or medication may be provided from
one crew to another or taken on board in
accordance with article 15.6 of the present Notice of
Race.
15.1. Medical service units
The Barcelona World Race is a race without
assistance: no medical intervention may
have an influence on the performance of
either the participants or the boats.
If these conditions are complied with, the
intervention at a distance of a doctor or the
prescription of medication or medical
equipment shall not be considered as
assistance.
The Barcelona World Race shall set up two
medical service units, free of charge for the
crews.
•
A « RMS », Race Medical Service,
managed by Dr. Gualis from Hospital
Quiron Teknon.
•
A « CDMIU », Crew Distance Medical
Intervention Unit. This service is
provided by Hospital Quiron Teknon.
15.2 Medical matters before the start
Medical matters before the race will be dealt
with by the RMS.
All crew members must include in their
application for entry a closed, sealed
envelope with the following:
•
Result of a heart ultrasound
•
Result of a heart rate profile during
exercise dating back no further than 4
years before the day on which the race
starts.
In addition, each member of the crew must
submit the following to the RMS, between 1st
and 15th December 2014:
•
An up to date medical certificate signed
by the crew’s general practitioner
•
A recent dental report with any
necessary
course
of
treatment
completed before 1st December 2014.
All crews shall take on board a medical kit
which
complies
with
the
IMOCA
nomenclature, BWR two-handed race.
The RMS shall be the crew contact for all
medical questions before the start and
relating to the medical kits carried on board.
The organisation will inform through the RMS
the content of the medical kit that crews must
have on board during the briefing of skippers
on the 16th and 17th October 2014 in
Barcelona.
15.3 Medical monitoring during the race
Medical matters during the race will be dealt
with by the « CDMIU ».
This medical service at a distance shall
operate out of the Hospital Quiron Teknon.,
in Catalan, Spanish, English and French.
Each member of crew shall be responsible
for deciding if he also wishes to be monitored
by his general practitioner before and during
the race.
If so, the crew’s general practitioner must:
• Get in contact with the RMS in order to
establish a professional medical
relationship before the race.
• Inform the RMS during the race of any
pathology affecting the crew member
who is a patient.
• Inform the RMS of any recommended
courses of treatment to one of his
patients at sea.
• Inform the RMS of any complications or
risk situations for a crew member and
which might give rise to a request for
evacuation.
An individual medical file attached to the
application for entry and including in addition
to the various medical information:
NOTICE OF RACE 16
•
The medication or the medical
equipment are taken on board without
this being considered as aiding or
assisting the crew
•
No-one shall board the boat unless it is
absolutely necessary
15.4 Evacuation of crew
Disembarkation of a crew member can only
be justified by the need to evacuate for
medical reasons.
Such evacuation must be:
•
Requested to the race management by
the skipper or co-skipper.
•
Supported by the evacuee’s general
practitioner and the RMS.
•
A request for evacuation may also be
submitted to the race management by
the RMS in a situation where the life of
a crew member is threatened.
In such case, race management will get in
contact with:
•
The team manager ashore
•
The MRCC in charge of
geographical zone of evacuation
•
The evacuation shall be organized by
the team manager with the boat crew.
In such cases, supplying medication of
medical equipment may be done without
any restriction on place.
16.
16.1
16.2
Classification: boats will be classified by
finishing order in real time following the
application of penalties and/or time
compensations if applicable (only for boats
finishing within the time limit).
16.3
Scoring for the Classification of the
IMOCA Championship: the monohulls
listed in the IMOCA Championship will score
points in accordance with the IMOCA Class
Rules. The Barcelona World Race is a
coefficient 8 event in the IMOCA
Championships.
16.4
Results and publishing
15.5 Substituting evacuated crew
In no event may the boat continue the race
sailed solo.
15.6 Medical assistance between members of
the same crew
Only the organizer shall produce boat
results and publish them in various forms :
As far as possible, this medical assistance
shall be monitored by the CDMIU, the RMS
or by the general practitioner of the injured or
sick crew.
•
•
•
•
Supply of medication
Supply of medication shall not be considered
as assistance if:
•
•
Race management has been informed
directly by the skipper or co-skipper or
by the team manager of the : place,
date and time of medication together
with information having an effect on the
progress or lack of progress of the boat
towards the finishing line
One of the crew’s general practitioner
or the CDMIU has informed the RMS
that it was necessary
Official results will be produced four times in
24 hours.
Times of results will be announced in the
Sailing Instructions on July 2014.
the
Substitution shall only be authorized by race
management if the evacuee’s general
practitioner and/or the CDMIU via the RMS
officially request the need of evacuation for
medical reasons.
RESULTS AND PRIZES
Regular results
Cartographies
Boat tracking
Etcetera
The organizer shall be in charge of sending
the results to the boats in the fleet.
17.
PRIZES
The organizer shall provide prizes for a total value
of 500,000 euros.
NOTICE OF RACE 17
These prizes can be prize money and/or different
equipment.
19. OBLIGATIONS BEFORE THE START
AND AFTER THE FINISH
The prize awarding details in accordance with the
overall standings, in the Ocean trophies,
Communication trophies and others, will be
announced in ONB before the Start.
19.1 Boats must be at the disposal of the Race
Committee in Barcelona at 12.00h on 11
December.
The date of the prize giving ceremony will be
announced at a later date.
19.2 Deleted.
19.3
18.
TROPHIES FOR OCEAN RECORDS
18.1. Trophies for Ocean records
18.2. For reasons relating to communication with
the media and the public, 6 trophies for ocean
records are «established» in the course of
the race.
18.2.1 The Barcelona-Ecuador Trophy
between the starting line in
Barcelona and Ecuador
18.2.2 The Atlantic North-South Trophy
between Ecuador and the Cape of
Good Hope (20º 00’ 00’’ E)
18.2.3 The Indic Ocean trophy, Between
the Cape of Good Hope and Cape
Leeuwin (115º 08’ 11’’ E)
18.2.4 The Pacific Ocean Trophy between
Cape Leeuwin and Cape Horn (67º
17’ 21’’ O)
The Organising Committee will provide the
necessary facilities at the disposal of Teams
wishing to establish their base in Barcelona
in an anticipated date. At the beginning of
2014 further information on this matter will be
issued.
19.4 Each team will be required to stay in
Barcelona 48 hours after arrival, also the
three first qualifies must ensure their
presence during the arrival of the following
boat. The boat moored at the Race Finishing
area for a minimum of 72 hours after finishing
the Race, including a full Saturday or
Sunday, at the least. In case the skipper or
co-skipper cannot be there, the team leader
will appoint the person responsible for the
boat.
19.5 All skippers having participated in the race
and that their boat has finished the race must
sign confirming they have complied with all
the rules.
18.2.5 The Atlantic South-North Trophy
between Cape Horn and Ecuador
18.2.6 The Ecuador-Barcelona Trophy
between Ecuador and the finishing
line in Barcelona.
The exact longitudes and latitudes that mark
the Ocean records will be specified in the
Sailing Instructions.
These Trophies shall give rise to prize money
and / or various material incorporated into the
prizes for each boat having been the fastest
over the distance between the two points in
each ocean record.
18.3. It is compulsory for both skippers of each
Team to attend the prize giving ceremony.
20.
COMPULSORY CREW ATTENDANCE
IN BARCELONA
20.1 Before the race
On 11th December at 12.00h: compulsory
presence of crews and boats in Barcelona.
20.2 Public relations
The presence of the competitors will be
compulsory for the following events:
• 16th December
conference
at
12.00h:
press
• 29th December
conference
at
12.00h:
press
In addition, the communication service can
invite crews to participate in certain
operations of public relations. The dates and
times of these operations will be
communicated as soon as possible.
NOTICE OF RACE 18
Crews
not
present
in
Barcelona
permanently and who are absent from
Barcelona at times when their presence is
not compulsory, must be represented on a
permanent basis by their team manager or
his representative from 12.00h on 12th
December to 31st December 2014.
20.3 Institutional events
It is compulsory for
institutional events:
crews
to attend
In particular:
•
20.4
On 12th December 2014 at 12.00h for
the opening of the Barcelona World
Race venues.
•
On 12th December at 18.00h:
Barcelona World Race Solidarity Act
•
On 29th December 2014 at 20.00h:
Reception and dinner for skippers
•
Date to be announced: prize-giving
20.5
After the finish in Barcelona
The presence of crews will be compulsory
for the following events:
•
•
The conference which follows the
arrival of each competitor
The prize-giving ceremony
Race management briefing sessions 2014
21.
Both skipper and co-skipper must attend the
race management briefing sessions.
The working briefing before the race
reserved exclusively to skippers, co-skippers
and team managers will be held in Barcelona
on 16th and 17th October 2014 in the
Barcelona World race interpretation Centre.
The break-down timetable and the agenda
will be published before the 30th September
2014.
Details of these briefing sessions (location)
will be posted on the Official Notice Board in
Barcelona.
In particular:
•
On 12th December
welcome briefing
•
On 13th December at 10.00h: safety
briefing
•
Another date in December to be
announced: briefing on a subject to
be announced by notification before
1st November 2014.
•
On 30th December at
briefing before the start
at
10.00h:
10.00h:
Other briefing sessions may be announced
if necessary. Their subject matter, date and
time will be announced by amendment
before 1st November 2014.
RESPONSABILITY AND LIABILITY
21.1. Sailing is an activity with a number of inherent
risks, and is potentially dangerous. As a
result, anyone who intends taking part in a
yacht race, as a competitor or otherwise,
does so at his own risk, bearing in mind that
loss, damage to property or personal injury
may result. Competitors and third parties
recognize that it is reasonable that the race
organizers be held free, in so far as the law
permits, from any responsibility they might
assume.
21.2. All competitors take part in the race at their
own risk and fully accept the responsibility in
deciding
to
take
part
(PART
1,
FUNDAMENTAL RULES, RRS 4 DECISION
TO RACE). It is the exclusive responsibility of
all competitors to decide to participate in the
Race taking into account the individual skill,
the boat and its equipment, the weather
conditions forecasted or faced during the
race, his physical and medical condition etc.
Any advice or information which may be
supplied by FNOB, its staff, the Race
Management,
Race
Committee
or
International Jury such as weather forecasts
or resulting from boat inspections are only
communicated by way of information and
each team shall bear sole liability for
checking this information; for instance, the
possible weather conditions. Neither FNOB
nor its associates accept any liability
whatsoever regarding any advice or
information which they might provide.
They will also be posted on the Official
Notice Board in Barcelona.
NOTICE OF RACE 19
22.
BARCELONA
WORLD
AMBASSADORS
RACE
23.
SPECIAL EVENTS
FNOB will organise and manage:
From the moment of filling out their pre-entry
or entry, skippers assume the role of
Ambassadors of the Barcelona World Race,
and may, in coordination with the Organizer,
participate in promotion and diffusion of the
Race.
This period will start at the time of the preentry or entry to the end of the prize giving
ceremony.
Skippers assume the role of Environment
Ambassadors of the Barcelona World Race
as well as Ambassadors of the Barcelona
World Race with the objective of participating
and being part of the different actions and
activities that may arise; among others, to
participate in the activities of the Barcelona
World Race sponsors about the Race and
Environment.
•
Skippers qualified in the document as
“Race
Ambassadors”
will
give
maximum visibility to the collaboration
FNOB-COI/UNESCO within the context
of the “2nd International Ocean
Research Conference”.
•
With this objective, an encounter
COI/UNESCO – Ambassadors may be
organized
(a) the formal presentation of boats and
crews at the beginning of the race as
part of the event;
(b) open-house days for the public;
(c) Opening and closing ceremonies;
(d) Press conferences;
(e) Public presentations;
(f) Parties and dances;
(g) Prize giving ceremonies, and
(h) other events
All competitors must participate in the special
events, with the reasonable number of team
members specified by FNOB.
NOTICE OF RACE 20
APPENDIX 1 – APPLICATION FOR ENTRY
APPLICATION FOR ENTRY
Name of the race
Name of boat in this race :
Launch name:
Nationality under which the participant wishes to register :
Sail number :
To be returned by the 30 October 2014
NOTICE OF RACE 21
Skipper
Last name:
First name:
Date of birth:
Nationality:
Telephone number:
Mobile/cell:
Fax:
Address:
Email:
Website:
Spoken languages:
Supporting documents to be supplied:
•
Photocopy of current passport
•
Identity photograph
•
Photo in survival suit, front view, back view
•
Individual Medical file
•
Photocopy of document certifying participation in safety training course
•
Photocopy of document confirming participation in medical training course
•
Photocopy of short range certificate (SRC) or equivalent
•
Sailing CV
•
Answer this question on a separate sheet of paper : « Why are you taking part in the Barcelona World
Race ? »
NOTICE OF RACE 22
Co-skipper
Last name:
First name:
Date of birth:
Nationality:
Telephone number:
Mobile/cell:
Fax:
Address:
Email:
Website:
Spoken languages:
Supporting documents to be supplied:
•
Photocopy of current passport
•
Identity photograph
•
Photo in survival suit, front and back view
•
Individual medical file
•
Photocopy of document certifying participation in safety training course
•
Photocopy of document confirming participation in medical training course
•
Photocopy of short range certificate (SRC) or equivalent
•
Sailing CV
•
Answer this question on a separate sheet of paper: « Why are you taking part in the Barcelona World
Race? »
NOTICE OF RACE 23
Substitute crew
Last name:
First name:
Date of birth:
Nationality:
Telephone number:
Mobile/cell:
Fax:
Address:
Email:
Website:
Spoken languages:
Place of residence during the race:
Supporting documents to be supplied:
•
Photocopy of current passport
•
Identity photograph
•
Photo in survival suit, front view, back view
•
Individual Medical file
•
Photocopy of document certifying participation in safety training course
•
Photocopy of document confirming participation in medical training course
•
Photocopy of short range certificate (SRC) or equivalent
•
Sailing CV
•
Answer this question on a separate sheet of paper: « Why are you taking part in the Barcelona World
Race? »
NOTICE OF RACE 24
Team Manager
Last name:
First name:
Mobile telephone number:
Landline telephone number:
Email:
Fax:
Postal address:
Safety contacts
Contact number 1
Team manager
yes
no
If not,
Contact number 2
Last name:
First name:
Mobile telephone number:
Email:
Fax:
NOTICE OF RACE 25
Technical team contact
Member 1
Last name:
First name:
Mobile telephone number:
Landline telephone number:
Email:
Member 2
Last name:
First name:
Mobile telephone number:
Landline telephone number:
Email:
NOTICE OF RACE 26
Communication contact
Communication Officer contact:
Contact 1
Last name:
First name:
Mobile telephone number:
Landline telephone number:
Fax:
Email:
Contact 2
Last name:
First name:
Landline telephone number:
Fax:
Email:
Sponsor contact
Sponsor 1
Sponsor 2
Sponsor 3
Name
Contact 1
Last name
First name
Telephone number
Email
Contact 2
Last name
First name
Telephone number
Email
NOTICE OF RACE 27
Boat
Name in the race:
Launch name:
Naval Architect:
Year and place of construction:
Hull material:
Country of registration:
Port of registration:
Initials of nation of registration:
Registration number:
Maritime mobile service identity (MMSI) number:
Colour of hull:
Colour of deck:
Colour of cabin:
Colour of underwater body:
Colour of mainsail:
Colour of solent:
Colour of storm sail:
Colour of mast:
Sea cock diameter:
Life raft:
Life raft 1:
Life raft 2 :
Make:
Type:
Number:
Location:
Documents to be supplied :
• Photocopy of hexadecimal identification digits (Hex ID) of each distress beacon
• Photocopy of life raft booklets
• Photocopy of boat’s radio licence
• Photos of the boat :
•
View from above
•
Profile
•
View of underwater body
•
View with sails
•
•
Boat’s nautical history
Exterior and interior photo of the hull broken zone.
NOTICE OF RACE 28
Boat’s equipment
CALL SIGN:
Radar
Active transponder
VHF
Type
IRIDIUM:
Boat’s iridium
Back-up iridium
Type
Telephone number
Email used at sea
If 3rd Iridium
Boat’s iridium
Type
Telephone number
Email used at sea
INMARSAT or equivalent:
Inmarsat (telephone)
Inmarsat (back-up)
Inmarsat C
Type
Telephone number
Email used at sea
Provider
NOTICE OF RACE 29
Sarsat Cospas distress beacons:
Beacon 1
Beacon 2
Type
Hex ID
Boat MMSI
Serial number
Date batteries replaced
Date beacons checked
Stowage location on board
Type of activation
(Automatic/Manual)
If automatic, indicate type of
activation
Beacon 3
Beacon 4
Type
Hex ID
Boat MMSI
Serial number
Date batteries replaced
Date beacons checked
Stowage location on board
Type of activation
(Automatic/Manual)
If automatic, indicate type of
activation
NOTICE OF RACE 30
Further documents to be attached to the application for entry
General :
•
•
A photo of the crew
Press pack
For the race:
•
•
•
•
•
•
Acceptance of the fundamental rule 4 RRS (see appendix)
Non-routing certificate
Statement certifying non-programming of technical stops
Qualification certificate
3 insurance certificates
1 deposit in the form of a cheque for the safety and positioning beacons
Communication:
•
A colour illustration, clearly indicating the display of the official advertising on both sides of the mainsail
for the Barcelona World Race
NOTICE OF RACE 31
BARCELONA WORLD RACE
PASSEIG JOAN DE BORBÓ S/N
MOLL DE LLEVANT
08039 Barcelona
Spain
Tel. (+34) 93 557 97 00 /
fax. (+34) 93 557 97 01
E-mail: entries@barcelonaworldrace.org
Deadline:
at 23:59h on 30 September 2014
CONTACT:
FUNDACIÓ NAVEGACIÓ OCEÀNICA BARCELONA (FNOB)
FNOB: + 34 93 557 97 00
info@barcelonaworldrace.org
www.barcelonaworldrace.org
NOTICE OF RACE 32
APPENDIX 2 - PROGRAM
NON EXHAUSTIVE PROGRAM TO BE COMPLETED WITH AN AMENDMENT
•
30th September 2014: Deadline for the completed application for entry
•
15th October 2014:
o
End of qualifications for crews and boat
o
Deadline for issue of IMOCA certificate
o Working briefing to skippers, co-skippers and team Managers in Barcelona, To be confirmed
•
15th October 2014 at the latest: Publication of an amendment including, among other information,
unless it has been communicated in the Sailing Instructions to be published in July 2014 :
o
Details of the safety gates
o
Details of race management briefing sessions
o
Details of position beacons
o
Times of results
o
Date of prize-giving ceremony
o
Details of access to weather information sources
•
Between 1st and 15th December: updated medical certificate and dental report
•
5th December from 09.00h: possibility of berthing the 60’ boat in Barcelona
•
From 10th to 14th December: possibility of undergoing boat inspections
•
11th December at 12.00h: compulsory presence of all boats and crews in Barcelona
•
12th December at 10.00h: welcome meeting
•
12th December at 12.00h: opening of the Barcelona World Race venues
•
12th December at 18.00h: Barcelona World Race Solidarity act
•
16th December at 10.00h: “oceà viu-planeta viu” posters delivery with skippers
•
16th December at 12.00h: press conference
•
17th December at 12.00h: Medical training Course in the Hospital Quiron Teknon (Apprendix 4.2:
medical training course content)
•
From 13th to 26th December: boat checks
•
13th December at 10.00h: safety briefing session
•
29th December at 12.00h: press conference
•
29th December at 20.00h: Official teams diner
•
30th December at 10.00h: start briefing sessions
•
31st December: start of the Barcelona World Race
•
From 12th to 31st December: compulsory presence of the crews in Barcelona in accordance with the
provisions of the Notice of Race. In the absence of the crew, the presence of the team manager or his
representative shall be compulsory.
NOTICE OF RACE 33
APPENDIX 3 – STATEMENTS OF ACCEPTANCE OF THE NOTICE OF
RACE.
3.1.
APPENDIX – NON-ROUTING CERTIFICATE
We the undersigned :
•
Skipper………………………………………………….
•
Co-skipper………………………………………………
•
Substitute crew…………………………………
•
Team manager………………………………………….
Hereby declare on our honour that we will comply with article 2.10 of the Notice of Race and the future Sailing
Instructions with regard to non-routing and that during the race, we shall not provide any routing for the benefit
of the crew of the boat described above.
Place:
Date:
Signatures:
Skipper
Co skipper
Substitute crew
Team manager
Team manager for
sponsors
Signatures preceded by the reference « Read and approved »
NOTICE OF RACE 34
3.2.
APPENDIX – ACCEPTANCE OF THE FUNDAMENTAL RULE 4 RRS
We the undersigned:
Skipper ………………………………………………………………………….,
Co-Skipper …………………………………………………………………… ;
Substitute crew ………….…………………………………………………… ;
Team manager representing the sponsors, families and participant ……………………………
…………………………………………………. ; of boat …………………………………………………… ……
………… ……………………….. entered in the Barcelona World Race 2014/2015 hereby certify that the
information set out in the entry form is correct and true.
We hereby certify that we accept and assume full liability for any damage and accidents arising as a result of
the state of the yacht or of material on board our boat, having noted article 8 concerning the liability of
participants and having the required qualification, skills and navigation knowledge to take part in this race.
We hereby discharge the following from any liability: the FNOB, Race Management, the RFEV, and institutions
and people involved in the organization as stated in the fundamental Rule RRS 4 (decision to continue or
participate in the race).
If for any reason or circumstance the BARCELONA WORLD RACE 2014/2015 does not take place, FNOB
and/or its associates and commissioning organizations shall not be held liable for any damage or loss sustained.
Place ……………………………,
date …..……………………….…
Skipper
Co-skipper
Substitute crew
Team manager
Team manager for
sponsors
Signatures preceded by the reference « Read and approved »
NOTICE OF RACE 35
3.3.
APPENDIX – STATEMENT CERTIFYING NON-PROGRAMMING OF ONE OR MORE
TECHNICAL STOPS
The undersigned hereby certify that we have not programmed any technical stops during the Barcelona World
Race.
We certify further that we have complied in all respects with articles 11 of the Notice of Race.
Place:
Date:
Signatures:
Skipper
Co-skipper
Substitute crew
Team manager
Team manager for
sponsors
Signatures preceded by the reference « Read and approved »
NOTICE OF RACE 36
3.4
APPENDIX – CERTIFICATE OF QUALIFICATION
I the undersigned, …………………………………………………………skipper
………….……………hereby certify as follows :
of
the
boat…..…….…
•
That I satisfy the qualifying requirements set out in article 13 of the Notice of Race in having sailed the
following navigation: ………………….
•
That the co-skipper …………………………………………, satisfies the requirements set out in article 13
of the Notice of Race in having sailed the following navigation :……………………………
•
And that the boat complies with the qualifying requirements set out in article 13.1.4 of the Notice of
Race in having sailed the following navigation ……………………………
If necessary :
•
That the crew satisfies the qualifying requirements set out in article 13 of the Notice of Race in having
sailed …………
•
That the substitute crew………………………………………, satisfies the qualifying requirements set out
in article 13 of the Notice of Race having sailed the following navigation…………………………………..
Place :
Date :
Signature :
NOTICE OF RACE 37
APPENDIX 4 - MEDICAL AND SAFETY MATTERS
4.1.
NOM
PERSONAL FILE TO BE FILLED IN BY EACH CREW MEMBER
Name
Prénom First name
N° tel Phone n°
Nom du bateau Name of the boat
Assurance-Assistance Insurance-Assistance Cies
Date naissance Birthdate
e-mail
N° licence Licence n°
Lien relationship
Qui contacter ? Persons to contact
N° tel Phone n°
Autre ? other to contact
N° tel Phone n°
Médecin traitant General Practitioner
N° tel Phone n°
Autre référent méd. Other medic referent
N° tel Phone n°
e-mail
Lien relationship
e-mail
e-mail
Spécialité
e-mail
Stage ISAF, ISAF training courses Where ?
Stage Médical, où ? Medical qualif. Where ?
Taille height
Date
Date
Poids weight
Bilans médicaux Medical Checks :
Cardio-vasculaire Cardio-vascular
Date =
ECG / ECG.
Date =
Test d’effort / Cardio.effort test
Date =
Biologique, biological
Date =
Groupe Sanguin Blood group
( ajouter tout document complémentaire utile - Add any useful complementary document )
Comment.=
Echographie Date =
Joindre résultats (Enclose the results)
Echography
Date =
Copie des résultats à joindre au dossier
Comment.=
(Enclose a copy of the results to the file)
Date =
Copie des résultats à joindre au dossier
Comment. =
(Enclose a copy of the results to the file)
Comment. =
Copie des résultats à joindre au dossier
(Enclose a copy of the results to the file)
Comment. =
Dentaire, dental
Date =
Visuel, visual
Date =
Œil D Right eye :
Œil G Left eye :
O.R.L, ORL
Date =
Comment. =
Physique, Physical
Date =
Comment. =
Autres Others
Date =
Comment. =
Antécédents médicaux
Allergies Allergies
Medical history ( ajouter tout document complémentaire utile - Add any useful complementary document )
/10
/10
Lunettes Glasses ?
Lentilles Lenses ?
Comment. :
Neurologie Neurological illnesses
Autres maladies Other ilnesses
Mal. tropicales Tropical ilnesses
Gynéco Gynecology
NOTICE OF RACE 38
Antécédents chirurgicaux, Surgical history : ( ajouter tout document complémentaire utile - Add any useful complementary document )
Comment. =
Suite à accident After an accident Date =
Suite à maladie After an ilness
Date =
Comment. =
Autres Others
Date =
Comment. =
Appendice enlevé Appendix removed
Vaccinations, vaccinations :
Vaccins valides :
Date =
Comment. =
( ajouter tout document complémentaire utile - Add any useful complementary document )
Valid vaccines
Vaccins non valides :
No valid vaccines
Traitement en cours ou possible selon pathologies Current or possible treatment according to the pathologies :
Medic =
Posologie =
Medic =
Posologie =
Medic =
Posologie =
Engagement du médecin Doctor obligation :
« Je certifie la non contre-indication à la pratique des activités physiques et sportives en compétition »
“ I confirm that there is no known medical reason to prevent the person concerned taking part in competitive physical and sporting activities »
« Je certifie la non contre-indication à participer aux compétitions à la voile en haute-mer en double »
“ I confirm that there is no known medical reason to prevent the person concerned taking part in double handed offshore sailing races”
Date et signature
Date and sign
Cachet Stamp
Engagement du coureur Skipper obligation :
Je reconnais avoir pris connaissance : - des questions ci-dessus et y avoir répondu sans rien omettre et avec exactitude - du contenu
de la liste pharmacie recommandée pour constituer la pharmacie de bord. I confirm having taken knowledge: - questions above, I
certify that my answers are complete and right - contents of the pharmacy list recommended for the medical kit on board.
Date et signature
Date and sign
Extraits règlement médical Fédéral site http://www.ffvoile.net/ff v/web/services/medical.asp?smenu=5
Article 8 (extraits): L’obtention du certificat médical de non contre-indication à la pratique de la voile et notamment de la voile en compétition est la
conclusion d’un examen médical qui peut être réalisé par tout médecin titulaire du Doctorat d’Etat, et inscrit à l’ordre des médecins. La Commission
Médicale Nationale de la FFVoile - rappelle que l’examen médical permettant de délivrer ce certificat :engage la responsabilité du médecin signataire de
ce certificat, seul juge de la nécessité d’éventuels examens complémentaires et seul responsable de l’obligation de moyens (…) - précise que le contenu
de l’examen doit tenir compte de l’âge et du niveau du compétiteur - conseille de tenir compte des pathologies dites de « croissance » et des
pathologies antérieures, de consulter le carnet de santé, de vérifier plus précisément au niveau de l’appareil locomoteur : rachis, ceintures, genoux,
pieds, en s’aidant si nécessaire de radiographies - insiste sur les contre-indications à la pratique de la Voile toute pathologie susceptible de
s’aggraver au cours de l’activité sportive et/ou de compromettre la sécurité. En cas de doute, contacter la Commission Médicale - préconise une mise à
jour des vaccinations, un bilan dentaire annuel, une épreuve cardio-vasculaire d’effort à partir de 40 ans, une surveillance biologique élémentaire à partir
de 40 ans, un examen ORL et visuel (…).
Courses au large : Les conditions d’aptitudes physiques et médicales pour participer aux épreuves habitables en solitaire et en double devant respecter
les RSO de catégories 0 et 1 avec l’établissement d’un dossier médical comprenant obligatoirement les résultats d’une épreuve d’effort datant de moins
de 4 ans, obligatoirement les résultats d’une échocardiographie cardiaque, un questionnaire médical facultatif, mais recommandé, à remplir et signer par
le coureur et son médecin traitant, selon ce modèle, des examens complémentaires peuvent être rendus obligatoires par l’Avis de Course. Ce dossier
sera envoyé au médecin « référent » de la compétition. Pour les RSO de catégorie 2 les résultats d’une épreuve d’effort datant de moins de 4 ans et les
résultats d’une échographie cardiaque sont facultatifs mais recommandés. Pour toutes les autres courses en haute mer, de réaliser un bilan médical de
l’intéressé le plus complet possible, en relation avec la ou les compétitions envisagées.
NOTICE OF RACE 3
4.2.
MEDICAL TRAINING COURSE CONTENT
PRACTICAL TRAINING
Training shall be given with the help of the recommended ISAF Guides (cf : I.S.A.F. Offshore Special
Regulations)
Essential summary and lifesaving gestures
Specific objectives:
•
Be able to assess the main vital functions and measure its parameters
•
Be able to carry out the life-saving gestures
•
Know how to deal with someone in neurological distress, in respiratory distress, in cardio-vascular
distress or in heart failure
•
Know how to adapt these techniques to particular cases (drowning, hypothermia, intoxications)
Medical consultation at a distance
Specific objectives:
•
Know the call procedures in the event of a medical emergency
•
Know what information must be provided to the doctor in order to establish a diagnosis
•
Know how to apply the doctor’s prescriptions given at a distance
•
Know how to organize an evacuation from the boat for health reasons
Protecting the victim
Specific objectives:
•
Know how to put a victim in a place of safe shelter (how to move a victim, put him on a stretcher,
undress him etc. in ways suited to sailing single-handed)
•
Know how to protect the victim whilst awaiting assistance after having carried out an assessment of
the victim’s vital functions and injuries and circumstantial aid
•
Know how to reassess the victim’s clinical state
Dealing with accidents
Techniques set out herein are particularly adapted to single-handed sailing:
•
Know the rules of hygiene and how to :
o
•
•
Proceed to an Antiseptic hand wash
Know how deal with a skin injury :
o
Stop a haemorrhage
o
Treatment of a burn
o
Observe and classify an injury so as to explore and treat it
Know how to deal with a fracture, a dislocation, a sprain (single-handed) :
NOTICE OF RACE 40
o
Recognize a fracture, know how to treat and immobilize
o
Recognize a dislocation, know how to treat it and the principles of reduction
o
Recognize a sprain, know how to treat, bandage and apply a support bandage
•
Know how to adapt treatment to the affected zone (head, trunk, members) :
•
Know how to deal with a victim of shipwreck :
o
Techniques in the event of hypothermia
o
Psychological support in shipwreck situations
Treatment in non-accidental situations
Specific objectives:
•
To recognize general problems. Assess pain, take a temperature, take blood pressure
•
To recognize the symptoms of everyday illness relating to a particular function (digestive, respiratory,
psychological)
•
To recognize the symptoms of everyday illness relating to a particular zone (head, trunk, members)
Management of the medical kit and specific techniques of treatment
Specific objectives:
•
Know about the general organization of a medical kit
•
Know the main classes of medication
•
Know about the main prescriptions, means of administration and conservation of medication
•
Know how to use the accessories
•
Know how to prepare an injection and how to give oneself an injection
•
Know how to use a dental treatment kit (applying a filling)
•
Know how to use a scalpel (excision of an abscess)
•
Know how to apply adhesive strips, staples and stitches
•
Know how to use splints
NOTICE OF RACE 41
4.3.
SURVIVAL AT SEA TRAINING COURSE CONTENT
Article 6.01 of the ISAF « Offshore Special Regulations » (OSR), stipulates that at least 30% but no fewer
than two members of a crew including the skipper, taking part in races being run under OSR categories 1 and
2, as well as all the crews for category 0 races, shall have undertaken a survival training course, the content of
which is set out in the articles of Appendix G.
At the end of these courses, participants must take a test and if they pass, they will receive an « ISAF
approved » course certificate (see below for certain equivalent certificates).
National authorities who are members of the ISAF will have the possibility of organizing these courses via
professional sea survival training centres which shall be ISAF approved. The ISAF shall monitor the teaching
content and the smooth running of the various sessions.
Certifications equivalent to the ISAF certificate must be approved, (see the procedure at the end of the list)
NOTICE OF RACE 42
APPENDIX 5 - COMMUNICATION
5.1 PREAMBLE
The Barcelona World Race shall provide maximum diffusion of the race, its participants and their sponsors:
- In an impartial manner, without commercial gain.
- Respecting the copyright ownership of on board audiovisual content, which will be made public in views
to maximize coverage of the race through all the authorized media platforms.
- Boosting the reciprocity and complementarity with the teams to optimize the contents of all audiovisual
and editorial products so they are easily and efficiently accessible for the public as well as the media and
enabling free and easy access to high quality resources.
5.2 VIDEO
The Fundació Navegació Oceànica Barcelona, Organizer of the Barcelona World Race, has commissioned The
Barcelona World Race TV as the official Host Broadcast Services (production, post-production and distribution)
of the third edition of the Barcelona World Race.
The Host Broadcast audiovisual and diffusion production will be designed to meet the needs of TV channels as
well as other media platforms (Internet, mobile telephones, etc.). It will provide rights-free images and ready-toair items, available in several languages and in an international version, with no commentary in accordance with
the production and distribution programme defined in the corresponding Appendix.
In accordance with the communication strategy designed by the Organizer, the Host Broadcast will set up
agreements with national and international media and/or internationally renowned image and news distribution
operators in order to maximize broadcast coverage.
The Organizer, through its Host Broadcast, will provide:
1. Archive filming made during the preparation of the race and the build-up to the start of the race and in
Barcelona. The film format required for all productions and edits will be 16:9 and HD.
2. Training for both video editorial and technical skills for race teams during the build-up to the race start
3. A technical consulting service, available to all participants from the build-up to the start until the end of
the race to assist them in solving questions about filming and image transmission.
4. Media Server for reception of video and still images sent back to the Race Office, with a notification
system to allow teams approval of images before distribution.
5. Video Server distribution system for media and teams to access all material.
6. Coverage and feed at the start of the race, and filming of all finishes.
7. Co-production of a live or pre-recorded international TV feed of the start of the race.
8. Rights free images that will be made available daily to all media via the Barcelona World Race media
server.
NOTICE OF RACE 43
9. Rights free race update comprising a rushes summary of the week’s action that will be made available
each week to all media on a non-exclusive editorial basis via the Barcelona World Race media server
10. Rights free summary of the race that will be available weekly as an edited package ready-to-air on a
non-exclusive editorial basis via the Barcelona World Race media server.
11. Videoconferencing between the crews and Race Office in Barcelona, or any other place to contribute
to promote the race, its partners and the participants
12. Filming of the prize giving ceremony.
13. Producing the Barcelona World Race 2014/15 official film in HD, 50’ approx.
14. In the weeks prior to the start of the event, and no later than December 1st 2014, the Host Broadcast
will provide all media and teams with a detailed description, schedule of distribution and technical details
on the format of the audio-visual resources that will be available to them for the coverage of the start
and throughout the race.
Resources required from participants
A key factor to the overall success of the race will depend on the amount and quality of the images filmed and
transmitted by the teams. The quality will contribute to guarantee good visibility for participants and their
sponsors. In order to ensure this, the Organizer requests competitors to:
1
Provide by 31 October 2014 a bank of video images, from helicopter and on board, in 16:9 and HD format
which must show the official race branding. This bank must be as complete as possible showing a wide
range of weather conditions (calm, moderate, rough sea, etc.) and sailing (upwind, downwind).
2
Take part in additional filming sessions organized by the race Production.
3
Have available on board at least 3 fixed or portable cameras with accessories (batteries, tapes or memory,
12V battery chargers, accessories, etc.) for filming in 16:9 and HD format.
4
Have a videoconferencing system available on board, capable of switching between at least 3 different
camera views during the live connection, with audio. It must be compatible with the receiving equipment
provided by the Host Broadcast at the Race Office in Barcelona.
5
The Organizer plans videoconferencing up to 3 times or 4 times per week. Further information on the
scheduling will be issued at a later date.
6
Have on board editing and image compression software capable of editing and compressing images. Each
team must be instructed in the use of this software, in order to provide Race Office with at least 7 minutes
of down-converted HD video images per week throughout the race.
7
Have available on board Inmarsat transmission equipment or any other system with world-wide coverage
that can transmit images and sound, with a minimum transmission speed 128kb/s
8
Submit to testing and approval by the Organizer, before 25 November 2014, all the filming, editing,
compression and transmission equipment on board each yacht. It must be compatible with the reception
equipment provided by the Host Broadcast at the Race Office in Barcelona (digital video or Satellite
reception or via the media server)
NOTICE OF RACE 44
Recommended production resources for participants
Film the preparations before the start of the race in order to build up interest and enhance the promotion of the
race and of the competitor.
Participants’ obligations
1
Appoint two representatives for communication purposes for the whole race. These communication
representatives shall be the only interlocutors with the Organization’s Communication Department.
2
The policy for the audiovisual coverage of the Barcelona World Race is to give no exclusive rights to any
broadcaster and to be impartial with all participants, any publisher and/or distributor irrespective of the
media represented. This will apply until the end of the race.
3
To ensure that this non-exclusivity requirement is observed, a key feature in the audiovisual coverage of
the event, each crew is asked to send the video images and sounds recordings to the Media Server unit
installed at Race Office in the first place, prior to any other recipient, with a minimum frequency of at least
three times per week, or as per the schedule to be announced when the Sailing Instructions are issued.
These video images and sounds recordings will be for the use of all news broadcasts, magazines, image
agencies, and the official websites of the race and its partners.
Where technical or other types of problems prevent a competitor from satisfying the minimum requirement
of three dispatches per week, he/she must immediately notify the Organizer via the race management.
Competitors are free to sign partnership or collaboration agreements with the broadcasters of their choice
without prejudice of the agreements set with the Organizer.
4
Given that no exclusive rights are granted for the audiovisual coverage of the race, competitors must not
sign any exclusive rights agreement, whether or not for gain, with any publisher and/or broadcaster, with
no media, without the prior written agreement of the Organizer. The Organizer acknowledges that
sometimes exclusivity agreements can produce good media coverage and reserves the right to approve or
refuse such agreements.
5
Authorize the Host Broadcast, as appropriate, to install filming equipment and an HF Link on board their
yacht at the start and finish stages of the race on condition that the Host Broadcast guarantees that the HF
Link does not interfere with the on-board electronics.
6
After crossing the finishing line, give priority to a Host Broadcast production team whose task will be to
capture the crew’s first images and sounds in order to broadcast them to all the media.
7
Every crew shall be available during the race for a live video conference of at least four minute duration, at
least every two days as well as any other special events such as rounding Cape Horn. Further information
about the scheduling of the live video conferences will be issued at a later date.
8
If a yacht entered in the race does not finally take part in the 2014/15 edition, the images of this yacht with
the Barcelona World Race 2014/15 branding cannot be sent to television channels or any other distribution
source.
Organisers’ obligations
1.
The Host Broadcast is obliged to consult the participant’s communication agents each time images of the
competitor are received via Inmarsat or any other on-board system at the Race Office in Barcelona. Each
participant’s communication agents will have secure access to view the images sent by his yacht.
Approval of the images will take place in accordance with the following procedure:
o
o
The Host Broadcast will inform the competitors’ communication agents by any method, with
confirmation by email, when the reception server receives the images.
Between 0800 and 2200 (Barcelona local time) the communication agents will have 90
NOTICE OF RACE 45
o
minutes (except in emergency situations when it will proceed in crisis communication mode)
to view and approve the crews´ images.
If there is no response after 90 minutes agreement to publish is assumed.
It should be noted that the images will be accessible in low definition so that the audiovisual agents can
view them quickly. Afterwards, they will be available in broadcast quality to be downloaded by the media.
2.
3.
After being informed by the crews, the Service will authorise them to take part directly in
videoconferencing with any broadcasters or media of their choice during the race.
The Organizer will authorise crews to install filming and HF Link equipment on board their yachts during
the start and finish stages of the race.
Image banks
Reminder: the policy of the race organizers and its audiovisual service provider (the Host Broadcast) is to reach
the widest possible audience and to give the media free access to all the images of the race.
a) Image banks belonging to the race organizers are those images produced by the race organizers
before, during and after the race. These images include all generic images filmed by consultants, banks
of images created by the race organizers, interviews, reports, images filmed at the Barcelona World
Race village, at the Barcelona Race Office, the start, the finishes, and other images filmed during the
event (e.g. compulsory passage points, etc.)
b) Image banks belonging to the crews are those images produced by the crew before, during and after
the race (except those filmed by the skippers).
c) The images filmed by the crew on board the boat during the race and transmitted to the Race Office or
those not transmitted and kept on board.
Rights over the images for exploitation by the organisation
1. Uses linked to the audiovisual coverage of the 2015/15 edition and for promotion of the race
Competitors, their sponsors and owners assign to Barcelona World Race and to its partners, free of charge, the
exploitation rights over:
- Their image bank
- The images filmed by the competitor during the race (Image bank c)
These rights are assigned for the purposes of:
- Royalty free broadcast of news, reports and magazines
- Internal use by the race organizers, their partners and official suppliers
- Promotion of the race by the organizers (official film, official documentary, official DVD, Videos on demand,
publicity trailer, clips)
– All external communications contributing to race promotion.
The exploitation rights are applied to all media services worldwide and for a 15 year period as of 31st December
2014 excluding uses for commercial purposes.
2. Use related to promotion of the race with potential income.
Competitors, their sponsors and ship owners grant the exploitation rights of their image banks b) and c) to the
Barcelona World Race organizers for any use , support and territory, even in uses with potential income related
to the promotion of the race.
If the race organizers wish to use images filmed on board by the skippers (image bank b)) or their team, sponsor
or owner during the race (image bank c)) in uses which might generate potential income, they will be subject to
the rights transfer regulation between the participants and the Barcelona World Race at a rate of 500 € - VAT
NOTICE OF RACE 46
not included- per minute for the images actually used. This transfer allows a competitor to prohibit the use of
one or several of these images within 30 days after his arrival. After this time, the race organizers may use the
images under the terms established.
3. Other uses by the race organizers, their partners and/or suppliers, in particular for commercial and
potential income purposes.
Any other use by the race organizers, with commercial and potential income purposes will be subject to a
negotiation with the competitors, both at financial level and the duration of the rights transfer.
Right over the images for exploitation by the competitors
The use by a competitor and/or his official sponsor of images filmed by the race organizers inside or outside the
boat, is subject to the applicable legislation on image rights of the other competitors. The use of images by a
competitor and/or his sponsor, representing other competitors will therefore require the latter. The race
organizers may not supersede this request of authorization.
1.
Internal use by the competitors, their sponsors and owners
The Barcelona World Race assigns, free of charge, to the competitors, sponsors and owners, for internal use
all images filmed by the race organizers, on any support and worldwide for a 15 year period as of 31st December
2014, excluding any use for commercial purpose, in this case prior authorization of the FNOB will be required.
2.
External use by the competitor and his main sponsor without potential income
The Barcelona World Race assigns, free of charge, to the competitor and its main sponsor, exploitation rights
over all the images filmed by the race organizers for any external use without potential income. This assignment
applies to all media, in all territories for a 15 year period as of 31st December 2014, excluding any use for
commercial purposes.
However, if the competitor uses his right to prohibit the use of one or several images filmed on board, within 30
days after his arrival, the Barcelona World Race may decide not to assign all the images filmed by the
organization to the competitor and his main sponsor free of charge.
3.
Other uses by the competitors, their sponsors and boat owners
Any other use by competitors, their sponsors and boat owners, will be subject to a negotiation with the race
organizers or another competitor, both financial level and the duration of rights' assignment.
4.
Penalties
Any non-observance on the part of a competitor of the obligations described in this Video Appendix will result
in a penalty in accordance with point 7.5 of the Notice of Race for each infringement recorded.
5.3
PHOTOGRAPHY
To promote both the Barcelona World Race, its partners and official and private suppliers, the Barcelona World
Race organizers must have available aerial and on-board photographs of the competitors and their boats. To
achieve this objective, the Fundació Navegació Oceànica Barcelona, Organizer of the Barcelona World Race,
will commission a photography production and distribution service.
The rights granted to the Barcelona World Race by competitors, their sponsors and/or boat owners include any
editorial use needed for the promotion of the event, including potential income purposes, except for commercial
purposes.
Competitors’ obligations
As soon as possible, each competitor shall provide a bank of 10 photos taken before the start of the Barcelona
World Race with the race branding.
1. The digital photos to be provided by the competitors, in 300 DPI high definition, A4 format, must be:
- Partly portraits of the competitors
- Partly on-board photos
- Partly photos taken from a boat or helicopter
NOTICE OF RACE 47
These photos will be used solely on the Barcelona World Race website for editorial use, as illustration, for rightsfree media distribution and for presentations made to the media (Press conference, etc.).
2.
When aerial photos are being taken, all competitors (and their representatives) undertake to allow one of
the organiser’s official photographers into the helicopter to take photos of the boat. These will be used by the
Barcelona World Race organisers, its partners and official suppliers, as well as the press.
3.
All competitors undertake to allow on board one of the Race Organizer’s official photographers to take
pictures for the promotion of the race.
4.
It is recommended for competitors to have one or several cameras with a minimum resolution of 10 Megapixels on board during the race. Digital SLR cameras with waterproof housings are strongly recommended.
5.
During the race, competitors will transmit at least one photo every 48 hours as well as another high
resolution one (10x15cm at 300dpi) once a week. Rights over these images will be released by the competitors
to the Barcelona World Race for a 15 year period of 31st December 2014 for their editorial use or for the race
promotion, free of rights; notwithstanding uses for commercial uses are excluded, with the exception of those
related with the race promotion.
The competitors, their sponsors and communication services will retain the broadcast and exploitation rights
over these images.
6.
If a partnership contract is concluded before the race between a competitor and a daily newspaper,
magazine or news website for the broadcast of a regular daily, weekly or monthly column, the competitor will
be able to send photographs direct to this media, which will hold the exclusive rights to the first publication.
These photographs must be sent at the same time to the Race Office and the Barcelona World Race can
broadcast them 24 hours after their publication by the competitor’s media partner.
5.4
AUDIO
Details regarding the audio appendix will be published no later than September 2014 in the Sailing Instructions.
NOTICE OF RACE 48
TECHNICAL APPENDIX COMMUNICATION
1
INTRODUCTION
The Fundació per la Navegació Oceànica de Barcelona (FNOB) wishes to make of the Barcelona World Race
a reference event offering competitors and their sponsors the maximum visibility possible thus achieving return
from the investment made.
For such purpose it is essential to receive multimedia material regularly, enabling the Organizer to produce
quality contents for sponsors, media and public in general.
Therefore it is vital to receive the multimedia material produced on-board. In views of this need, FNOB has
conceived a system optimized for video/audio/images/data/calls reception, as well for the tracking of all
participating boats during the 24 hours of the day. This optimized system, including software and protocols, will
be the one used during the third edition of the Barcelona World Race.
2
TECHNICAL REQUIREMENTS
ANTENNA SYSTEM
All participating boats must have a minimum of two antennas for satellite communication on-board.
•
•
1 iridium open port antenna
1 Inmarsat antenna( fleet broadband 250 or superior)
3
CAMERA SYSTEM
System formed by a set of cameras with cables all of the connected to a switch that enables selecting the
camera and audio source during the live connection or in a recording. HD 16:9 cameras are compatible.
System description:
•
•
•
•
•
•
•
1 wired cameras on deck (number recommended 2)
1 camera on chart table
Microphone outdoor sound
1 Headphones / wireless microphone system that enables speaking from the deck
Recording system in tape or memory Card.
Note: the chosen support must be launched through a container or waterproof bag at the points
established by the Organizer.
Switch selection audio/video sources with output port FIREWIRE (for video) and LINE OUT (for
audio).
Portable HD camera
Cameras installed on deck can be located upon the participant’s discretion.
The camera system must be connected to a switch type system (hardware or software) that enables switching
between any of the cameras during recording/video conference / live video. This commuter must be equipped
with a FIREWIRE output (for video) and LINE OUT (for audio) to connect with the authorised videoconference
system called ‘Spontania”
The video camera format accepted:
•
HD 16:9
Additionally, all boats must carry on-board a portable HD waterproof camera to film images
NOTICE OF RACE 49
4
IMAGES AND VIDEO SENDING SYSTEM
FTP, Livewire y Clipway systems are compatible to send images and videos to the Organizer. (FTP is the
recommended system)
Videos in HD 16:9 format are accepted, encoded in H264 and 4Mbs of compression.
If the Clipway system is used the Organizer cannot guarantee the final quality of the videos nor the time required
for their publication.
Images must always be in HD format. The specifications will be included in another Appendix “PHOTO”.
5
VIDEOCONFERENCE SYSTEM
The Barcelona World Race will have a videoconference system enabling multipoint video calls. This free use
system, is the same videoconference system used in the second edition of the Barcelona World Race.
The system chosen for such purpose is ‘Spontania’ and it will be free use for all participants.
This videoconference system is not software; it is a light plug-in under 2MB. Installed on compatible computers,
it allows the participating boat to communicate in real time through video call to obtain optimum communication
– as long as there is satellite coverage – adapting in real time the video and audio quality.
Such system, which installation and use are required for videoconferences with the organisation and the medical
centre Teknon, does not prevent competitors to use other software to communicate with other means (TV
channels, sponsors…)
Should a proved failure of this system happen on-board and as back-up solution the Organizer can receive
Videoconferences via Clipway o Livewire o Skype.
Installation requirements
In the case of the Organizer provides the software “spontania”, this one establishes requirements for the
computer in which the software will be installed:
•
The boat must have 2 computers for different uses: (sailing / multimedia) in fact, the ‘Spontania’
videoconference system cannot be installed in the sailing computer. It must be installed in a computer
for exclusive multimedia purposes although it is understood that it could act as replacement in case
failure of the first one.
•
◦
◦
◦
◦
The computer in which the ‘Spontania’ system will be installed must :
have windows XP / Vista / Windows 7
Be connected to the boat’s camera system
Be connected to the boat’s satellite connection
be ATOM or superior with minimum 1 GIGA Ram memory reserved for ‘Spontania’ software
The installation of Spontania software must be:
• made by the boat’s appointed technical delegate
• validated by the Organizer (see section INSTALLATION AND VALIDATION DEADLINES)
• Reviewed again before the start from Barcelona
TECHNICAL REQUIREMENTS
The videoconference system requires a minimum non-shared 128Kbps upload.
NOTICE OF RACE 50
INSTALLATION AND VALIDATION DEADLINES
The Organizer will supply the software to teams no later than 05 October 2014
It will be necessary to:
•
•
•
Validate the correct installation
Undergo a test period with the Organizer (TO BE FIXED)
Review the connectivity (between 18 and 24 December 2014)
NOTICE OF RACE 51
APPENDIX 6 - CONTACTS
FNOB
Fundació per la Navegació Oceànica Barcelona
Edifici El Far
Carrer Escar, 6-8
08039 Barcelona
Tel: +34 93 557 97 00
Fax: +34 93 557 97 01
General Manager
Andor Serra
direccio@fnob.org
IMOCA contact
Gaetan Gouerou
contact@imoca.org
Medical service
Hospital Quiron Teknon
Dra. Gualis
medicalservice@barcelonaworldrace.org
Race management
Jacques Caraës
directioncourse@barcelonaworldrace.org
Participants’ contact
Marta Salvadó
teams@barcelonaworldrace.org
Communication service and television
Isabel Genis / Carles Clastre
media@barcelonaworldrace.org
Technical manager
Pere Sarquella
psarquella@fnob.org
NOTICE OF RACE 52
APPENDIX 7 - ANTARTIC EXCLUSION ZONE
The Antarctic Exclusion Zone is a polygon defined by the following virtual marks.
Mark:
Latitude:
Longitude:
1
45° 00.00' S
000° 00.00' E
2
45° 00.00' S
005° 00.00' E
3
45° 00.00' S
010° 00.00' E
4
45° 00.00' S
015° 00.00' E
5
45° 00.00' S
020° 00.00' E
6
44° 00.00' S
025° 00.00' E
7
44° 00.00' S
030° 00.00' E
8
44° 00.00' S
035° 00.00' E
9
43° 30.00' S
040° 00.00' E
10
43° 00.00' S
045° 00.00' E
11
43° 00.00' S
050° 00.00' E
12
43° 00.00' S
055° 00.00' E
13
44° 00.00' S
060° 00.00' E
14
45° 00.00' S
065° 00.00' E
15
45° 00.00' S
070° 00.00' E
16
45° 00.00' S
075° 00.00' E
17
46° 00.00' S
080° 00.00' E
18
46° 00.00' S
085° 00.00' E
19
46° 00.00' S
090° 00.00' E
20
46° 00.00' S
095° 00.00' E
21
46° 00.00' S
100° 00.00' E
22
46° 00.00' S
105° 00.00' E
23
46° 00.00' S
110° 00.00' E
24
46° 00.00' S
115° 00.00' E
25
46° 00.00' S
120° 00.00' E
26
47° 50.00' S
125° 00.00' E
27
49° 40.00' S
130° 00.00' E
28
51° 30.00' S
135° 00.00' E
29
51° 30.00' S
140° 00.00' E
30
51° 30.00' S
145° 00.00' E
31
51° 30.00' S
150° 00.00' E
32
51° 30.00' S
155° 00.00' E
33
52° 00.00' S
160° 00.00' E
34
52° 30.00' S
165° 00.00' E
35
53° 30.00' S
170° 00.00' E
36
54° 00.00' S
175° 00.00' E
NOTICE OF RACE 53
37
54° 00.00' S
180° 00.00' E
38
54° 00.00' S
175° 00.00' W
39
54° 00.00' S
170° 00.00' W
40
53° 30.00' S
165° 00.00' W
41
53° 00.00' S
160° 00.00' W
42
52° 30.00' S
155° 00.00' W
43
52° 00.00' S
150° 00.00' W
44
51° 00.00' S
145° 00.00' W
45
51° 00.00' S
140° 00.00' W
46
51° 00.00' S
135° 00.00' W
47
51° 00.00' S
130° 00.00' W
48
51° 00.00' S
125° 00.00' W
49
51° 00.00' S
120° 00.00' W
50
51° 00.00' S
115° 00.00' W
51
52° 00.00' S
110° 00.00' W
52
53° 00.00' S
105° 00.00' W
53
54° 00.00' S
100° 00.00' W
54
55° 00.00' S
095° 00.00' W
55
56° 00.00' S
090° 00.00' W
56
57° 00.00' S
085° 00.00' W
57
57° 30.00' S
080° 00.00' W
58
58° 00.00' S
075° 00.00' W
59
58° 00.00' S
070° 00.00' W
60
57° 00.00' S
065° 00.00' W
61
56° 00.00' S
060° 00.00' W
62
55° 00.00' S
055° 00.00' W
63
53° 00.00' S
050° 00.00' W
64
51° 00.00' S
045° 00.00' W
65
48° 00.00' S
040° 00.00' W
66
45° 00.00' S
035° 00.00' W
67
45° 00.00' S
030° 00.00' W
68
45° 00.00' S
025° 00.00' W
69
45° 00.00' S
020° 00.00' W
70
45° 00.00' S
015° 00.00' W
71
45° 00.00' S
010° 00.00' W
72
45° 00.00' S
005° 00.00' W
Straight lines between adjacent marks shall form the Antarctic Exclusion Zone. The Antarctic Exclusion Zone is
an obstruction. While racing a boat shall not enter this obstruction.
Any changes to the virtual marks defining the Antarctic Exclusion Zone are at the sole discretion of the
organiser.
The organiser will endeavour to make these changes as soon as possible.
It is the organiser’s objective to make the last change to any particular virtual mark no later than when
both the following conditions are met:
NOTICE OF RACE 54
The first boat crosses the meridian 30 degrees West of the longitude of the virtual mark to which
the change applies.
2. The first boat crosses the latitude 15 degrees North of the latitude of the virtual mark to which
the change applies.
Once both conditions are met it is the intent of the organiser to make no further changes to the virtual
mark for which the condition have been met with the exception of the virtual marks in the Atlantic Ocean.
The virtual marks in the Atlantic Ocean can be changed again once the first boat racing enters the
Pacific Ocean.
There will be no changes towards the South of virtual marks: 22, 23, 24 and 25.
1.
-
-
NOTICE OF RACE 55