SADA MASTER PLANNING EXERCISE
SCHEDULE OF SERVICES – SURBANA JURANG
LIMITED
Schedule 1
:
Project Details
Scope of Services &
Schedule 2
:
Schedule 3
:
Schedule of Payment
Schedule 4
:
Additional Charges
Schedule 5
:
Additional Services
Deliverables
SCHEDULE 1
PROJECT DETAILS
1.
Project
: Conceptual
planning of the Northern Savannah
Ecological Zone and Detailed Master planning of Buipe
and Tamale Cities for SADA
The Northern Savannah Ecological Zone &
Tamale and Buipe cities, Ghana
The Northern Savannah Ecological Zone:
Approx. 130,262.4sqkm
Tamale city: Approx. 500 sqkm
Buipe city: Approx. 200 sqkm
Residential, Mixed-Use, Agricultural and Industrial
a) Site
:
b) Total Area
:
c)
Type of
Development
:
2.
Client
: Savannah Accelerated Development Authority (SADA)
3.
Consultant
: Surbana International Consultants Pte Ltd
4.
Country/Territory : Singapore
5.
Commencement
Date
: ,
6.
Project Period
: Master Planning: 14 months + 4 months (hand-holding)
7.
Completion Date
:
Consultancy Agreement
1ST
DECEMBER 2015
LMS: 9 months + 2 months (on-site support) + 12 months
(off-site support)
, th, 2016
Page 2 of 9
SCHEDULE 2
SCOPE OF SERVICES AND DELIVERABLES
a. PROPOSED STAGES (WORK SCHEDULE) FOR MASTER PLAN AND LMS FOR THE NORTHERN SAVANNAH ECOLOGICAL ZONE
(SADA ZONE) AND TAMALE/BUIPE CITIES
Tasks & Activities
Months (from the start of the assignment)
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Task 1:Inception and Integrated Data Management
Meeting (Ghana): Project Inception and kick off Meeting
Activity 1: Base Mapping & GIS Database Design
Base Map validation for Regional Concept Plan
Base Map creation for Tamale/Buipe City
Inception Report
Task 2: Socio-Economic Positioning
Activity 1 : Socio-Economic Study
Socio-Economic Analysis
Socio-Economic Projections for Ghana, SADA Zone
STM
x x
x x
x x
D
x
and Tamale/Buipe
Broad Land Use Requirements
Strategic directions for structuring of key urban centres
Socio-Economic Report
Stakeholders Workshop (Ghana): Socio-Economic Positioning
Task 3: Regional Concept Plan
Activity 1: Physical Analysis
x
Activity 2: Review of Existing Planning Framework
x
Activity 3: Visioning (Regional Level) and Concept Options for
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x D
SW
x
x
x
x
Regional Structure
Stakeholders Workshop (Ghana): Visioning Workshop (Regional
SW
level)
Activity 4: Urbanization Strategy and Broad Land Use Structure
x
x
x
x
x
x
x
x
x
x
x
x
x
D
Plan
Activity 5: Environmental Strategy and Plan
Activity 6: Transportation Strategy and Plan
Activity 7: Infrastructure Strategy and Plan
Activity 8: ICT Strategy and Plan
Activity 9: Identification of Key Regional Projects
Draft Regional Concept Plan Report
Steering / Technical Committee Meeting (Ghana): Regional
STM
Concept Plan
Final Regional Concept Plan Report
Training (Singapore): Planning in Singapore (Leaders/ Urban
T
Planning Officials)
Task 4: Tamale/Buipe Cities Master Plan
Activity 1: Rapid Spatial Analysis,
x
Physical
Analysis,
Benchmarking Study, and Urban Sustainability Framework
Activity 2: Visioning, Programming and Concept Options
Stakeholders
Workshop
(Ghana):
Tamale/Buipe
Vision
Workshop
Activity 3: Tamale/Buipe Cities Concept Plan
Refined Cities Concept Plan
Cities Transportation Proposal
Cities Infrastructure Proposal
Steering / Technical Committee (Ghana): Tamale/Buipe Cities
Concept Plan
Activity 4: Detailed Tamale/Buipe Cities Master Plan
Detailed Land Use Plan
Refined Transportation Proposal and Traffic Modelling
Refined Cities Infrastructure Proposal
Steering / Technical Committee (Ghana): Detailed Master Plans
& Draft Zoning
Consultancy Agreement
Page 3 of 9
x
D
x
x
x
x
SW
x
x
x
x
x
x
x
x
STM
x
x
x
x
x
x
x
x
STM
Activity 5: Zoning Plan and Regulations
Activity 6: Urban Design Proposal
Activity 7: Implementation Plan
Draft Tamale/Buipe Cities Master Plan Report (inc. Urban Design
x
x
x
x
x
x
x
x
D
and Zoning)
Draft Implementation Report
Steering / Technical Committee Meeting (Ghana):
x
x
D
STM
Zoning, Urban Design and Implementation
Final Tamale/Buipe Cities Master Plan Report
x D
Final Implementation Report
x D
Task 5: Master Plan Launch
Activity 1: Setting-Up of Cities Gallery (Panels, Stills, Brochures)
x x
Activity 2: Setting-Up of Master Plan Online
x x
Submission of all Marketing Materials
D
Public Exhibition and Project Handover Meeting (Ghana)
PE
Series of Training will be conducted over the project duration
Task 6: Integrated Capacitiy Building
Task 7: Land Management System
Requirement and Data Collection
x
Total Station Survey by Tamale City
x x x x x x x x x
Property Tax System Data Collection Module
x x x x
Land Registration Data Collection
x
User Management Modules
x x x x
Notice Generation Modules
x
Tax Collection Modules
x
Reports
D
UAT
x
Go Live
PE
(Complete implementation of LMS shall take 9 months. But cadastral data collection and processing shall take longer)
STM : Project meeting (Technical Team/Steering Committee), SW : Stakeholder's Workshop, T: Training, D:
Submission of Deliverable, PE : Public Exhibition
b. PROPOSED SCOPE AND DELIVERABLES FOR MASTER PLAN FOR THE NORTHERN SAVANNAH ECOLOGICAL ZONE (SADA
ZONE) AND TAMALE/BUIPE CITIES
Project Tasks
Deliverable
Progress Report (10 nos.)
Task Order 1: Integrated Data Management
Activity 1 : Base Mapping
Activity 2: Drone Mapping
Activity 3: Urban GIS database Design
-
50cm Satellite data ( procured by Tamale city)
30cm drone data for urban design areas ( procured by
Tamale city)
Existing Land use plan
Topographic data
-
Cities buildings and infrastructure data
GIS Database Design Report
-
Geo-database for Northern Savannah Ecological Zone
-
Software (ArcGIS server, OS and IIS, anti-virus)
( procured by Tamale/Buipe cities)
-
Geo-database for Tamale/Buipe
Cities covers high resolution
satellite imagery for the cities,
topographical base map, existing
and proposed land use, road
network and infrastructure
network.
Geo-database for Tamale/Buipe Cities
Hardware (GIS server and 3 PC’s) ( procured by
Tamale/Buipe cities)
Task Order 2 : Socio-Economic Positioning
Activity 1 :
Socio-Economic Report (2 hard copies and soft copy) to
incorporate:
Socio-Economic Study
- Economic and Demographic projection for The
Northern Savannah Ecological Zone and 5 Districts
- Economic positioning for 5 Northern Savannah
Ecological Zone Districts and urban centres
Identification of game changer projects
- Economic and Demographic projection for
Tamale/Buipe Cities
Consultancy Agreement
Detail
Monthly (month-end)
Page 4 of 9
Report will be in English
-
Economic and demographic policy
recommendation
Task Order 3 : Regional Concept Plan
Activity 1: Physical Analysis
Activity 2: Review of
Planning Framework
Activity 3: Regional Level
Vision
Activity 4: Structuring the
Urban Centres Activity 5:
Environmental Plan
Activity 6:
Transportation
Plan Activity 7:
Infrastructure Plan
Activity 8: ICT Plan
Activity 9: Regional Projects
Activity 10: GIS based flood Analysis
Flood Mapping for Cities area
Regional Concept Plan Report (2 hard copies and softcopy) to
incorporate:
-
Review of the planning regulatory framework in
Northern Savannah Ecological Zone
-
Inventory and analysis
-
Policy recommendations.
Urban sustainability framework
Regional Concept Plan
Transportation network and corridors
Long term water management strategy
Long term power supply and management strategy
Long term waste management strategy
Long term ICT strategy
Proposed locations of game changer/ infrastructure
projects
Cities area flood map
Task Order 4 : Tamale/Buipe Cities Master Plans
Activity 1: Rapid Spatial Analysis,
Cities Master Plan Report (2 hard copies and soft copy) to
incorporate:
Physical Analysis, Bench- marking
Study and Urban Sustainability
Rapid Spatial Analysis
Framework
Physical analysis and inventory
Activity 2: Visioning & Programming
Activity 3: Tamale/Buipe Cities
Visioning and programming
Concept Plan
Tamale/Buipe Cities Concept Plan
Activity 4: Tamale/Buipe Cities
Master Plan
Tamale/Buipe Cities Master Plan & Zoning
Activity 5: Tamale/Buipe Zoning
Plan
Plan
Urban Design Plan for key area
Activity 6: Urban Design Plan
Activity 7: Implementation Plan
Report will be in English.
Public participation will be
conducted as part of the delivery
of this stage of planning.
-
Report will be in English.
Public participation will be
conducted as part of the delivery
of this stage of planning.
Road and Transportation master plan
Power and water supply system and
network plan
-
Drainage and sewerage system and
network plan
-
Waste management plan
ICT Master Plan
Implementation Report (2 hard copies and soft copy) to
incorporate:
-
Development phasing and
implementation strategies
Report will be in English.
Public participation will be
conducted as part of the delivery
of this stage of planning.
-
Identification and packaging of key
catalyst projects
-
Broad project costing for budgeting
purposes
-
Review of institutional set-up
Policy recommendation
Task Order 5 : Master Plan Launch
Activity 1: Setting-Up of Cities Gallery
Setting up of Cities Gallery to include:
-
60 A0 presentation panels (including the
panel stands), and
-
1000 copies of master plan information
brochures
The hall for the setting up of
Cities gallery shall be provided
by Ghana government. The
floor area required is
estimated to be around 120 150 m2
Surbana will help coordinate
and manage the urban design
model for key areas for each
city, and the multimedia
Consultancy Agreement
Page 5 of 9
Activity 2: Setting-Up of Online Master
Plan
Setting up of Master Plan online include:
-
Web application development
Web design for the master plan on-line
presentation for the Client.
Client will assume all costs
associated with these
activities.
The government need to provide
appropriate space and power
supply for the web server
Web maintenance for 12 months upon
delivery
Task Order 6: Integrated Capacity Building
Activity 1: Overview and Insights
into Planning Systems in Singapore
Training in Singapore for 1 week for 10 staff from Ghana
Activity 2: Series of Trainings in Ghana
-
Activity 3: Urban GIS training
The training package includes
the airfare (10 econ) to
Singapore, training
arrangement, accommodation
and per diem expenses in
Singapore.
Training Sessions in Ghana on different topics related
to urban planning and infrastructure planning at
different stages of work
Training Sessions in Ghana for 10 days on urban GIS for
basic and advanced users.
c. PROPOSED SCOPE AND DELIVERABLES FOR LAND MANAGEMENT SYSTEM
Scope of work
Activity 1: Property Tax
Management System
Deliverables
Property tax management system that can manage
property tax collection, review and provide reports
-
Complete set of base software needed to run the
proposed PMS
User manual and help system
Exhaustive training to the city staff on use and
management of PMS
Activity 2: Land Registration
System
Activity 3: Capacity building
and handholding
Detail
-
-
Land Registration system that can manage cadastral
base
-
Base cadastral data ( existing data collection )
-
User manual and help system
-
SADA to buy proposed
Software and hardware
SADA to buy proposed
Software and hardware
Complete set of base software needed to run the
proposed LMS
Exhaustive training to the Cities staff on use and
management of LMS
2 months of onsite support, capacity building and on
job training.
d. CONSULTANCY STAKE HOLDER MATRIX FOR PROPOSED SADA MASTER PLANNING & LAND MANAGEMENT SYSTEM PROJECT
FOR NORTHERN SAVANNAH ECOLOGICAL ZONE (SADA ZONE)
For clarity, the scope of responsibilities for the client and the consultant in the execution of this project is
summarized in the 2 tables below:
Consultancy Agreement
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Consultancy Agreement
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Consultancy Agreement
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Consultancy Agreement
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