CESAR BY-LAW PROPOSED AMENDMENTS – March 31st, 2015
PROPOSED
AMENDMENTS
to the
BY-LAWS
March 31st, 2015
Annual General Meeting
CESAR BY-LAW PROPOSED AMENDMENTS – March 31st, 2015
BYLAW I: INTEPRETATION
The following definitions shall apply to the Continuing Education Students’ Association of
Ryerson Bylaws, Policy, and other governing documents of the Union.
Definitions:
1. “Academic Session” refers to any one of a specified session being either Fall, Winter
and/or Spring/Summer term semester as defined by the Ryerson University Board of
Governors.
2. “Act” means the Ontario Corporations Act or other relevant Act of the Province of
Ontario or Government of Canada.
3. “Ad-hoc Committee” means an ad-hoc body struck by the Board of Directors.
4. “Board” means the Board of Directors of the Union; those who are an elected member
holding either the position of President, or a Vice-President position, or a Member-AtLarge position and are voting members on the Board)
5. “CESAR” means the Continuing Education Students’ Association of Ryerson.
6. “Committee” refers to the bodies permanent bodies struck by the Board of Directors
of the Union, such as the By-laws and Policy Committee, Events Committee or
Campaigns and Equity Committee for a continuous period of time.
7. “Council” refers to the Council of Class Representatives of the Union.
8. “Course” refers to any an means an academic course in a degree or certificate program
offered provided bythrough the G. Raymond Chang School of Continuing Education at
Ryerson.
9. “Director” means a member of the corporation, known as CESAR, who is an elected
member of Board of Directors and holdsing either the position of President, or a one of
the four (4) Vice President positions.
9. “Executive” refers to those elected members of the corporation, known as CESAR, who
currently hold the position of President or one of the four (4) Vice President positions.
CESAR BY-LAW PROPOSED AMENDMENTS – March 31st, 2015
10. “Member” shall mean a student who satisfies the requirement in Bylaw II.
“Member-At-Large” refers to two (2) elected positions of the CESAR Board, who
are elected at either an Annual General Meeting or in the case of a By-election at a
General Membership Meeting, , to sit as a voting Member of the Board of Directors.
10.11.
11. “Roberts’ Rules of Order” refers to the rules contained in the current edition of Roberts’
Rules of Order Newly Revised edition.
12. “Ryerson” shall refer to Ryerson University.
13. “CESAR Fee-Assessed Course” refers to any class academic offered by the G. Raymond
Chang School for Continuing Education at Ryerson University, where the CESAR levy
forms part of the tuition fee for the class. by the G. Raymond Chang School for
Continuing Education at Ryerson University, totaling 31 hours or more, where a CESAR
levy is collected from the tuition fee of the class.
14. “Ryerson Students’ Union” or “RSU” shall refer to the sister students’ union on campus
that representing s all full-time degree students and all graduate students enrolled at
Ryerson University.
Any tTerms legal terms not defined above will be defined according to applicable legislation
or municipal bylaw or Black’s Legal Dictionary. Other terms, as appropriate will be defined
according to the Oxford Dictionary. Legal terms not defined above will be defined according
to Black’s Legal Dictionary.
Rules of Order
The rules of procedure at meetings of the Union will be those described in the most recent
edition of Robert’s Rules of Order, supplemented or modified by rules of procedure of the
Union which may from time to time be established by standing resolutions by the Board of
Directors, Council of Representatives or General Membership meeting.
CESAR BY-LAW PROPOSED AMENDMENTS – March 31st, 2015
BYLAW V: BOARD OF DIRECTORS
5.1
Membership of the Board of Directors
The Board of Directors of Directors is comprised of five seven (57) mMembers duly elected
from the membership at a GMM or an the Annual General Meeting or at a General
Membership Meeting in ashould a during a by-election in the instance of a vac be
requiredated . Board positions shall be held to the end of the term of office on May 1. The
five (5) Directors and the two (2) Member-At-Large positions shall receive honoraria to assist
Directors or Members-at-Large fulfill their respective position requirements.
The Board shall be comprised of the following positions:
1. President who shall be the chief spokesperson, staff relations officer, and
responsible for the membership and all communication or government
relations strategies;
2. Vice-President Services who shall be the Treasurer and responsible for
finances and services and in the absence of the President shall fulfill that
role;
3. Vice-President Internal who shall be responsible for record-keeping, good
governance, policy and academic relations and act as secretary;
4. Vice-President Equity who shall be responsible for campaigns and equity issues;
5. Vice-President Events who shall be responsible for events, workshops and
programming and building campus community for part-time and continuing
education students; and
5.6. Two (2) Members-At-Large who shall be responsible for designated projects
as determined by the Executive, to engage in outreach to the membership,
generally promote the work of CESAR. Each Member-at-Large shall work a
minimum of twenty (20) hours a month.
6.7. All Directors and the two Members at Large must sign the Board of Directors Code
of Ethics Declaration as a condition of ratification of their position on the Board. Any
Director refusing to sign the Declaration shall not assume their position and shall be reported
to the membership at the earliest General Membership meeting or Emergency Meeting,
called for this purpose. No honoraria shall be paid to this position for any period unless
otherwise directed by the membership at the General Members Meeting.
CESAR BY-LAW PROPOSED AMENDMENTS – March 31st, 2015
7.
All Directorsmembers of the Board must sign the Board of Directors Code of Ethics
declaration in order to be ratified as a Board of Directors member.
5.2
Duties and Responsibilities of Directors
All Directors must sign the Board of Directors Code of Ethics declaration in order to be
ratified as a Board of Directors member.
CESAR Directors must:
Work a minimum twenty (20) hours per week either in the office, undertaking outreach, at
sanctioned meetings, or at events of the union;
a. Serve as Directors and Officers of CESAR under the Ontario Not-For-Profit Corporations
Act;
b. Comply with the Ontario Corporations Act, the Ontario Not For Profit Corporations Act,
CESAR By-laws and Policies, all other Ontario, Canadian and International laws;
c. Not miss more than 2 Board of Directors meetings or General Membership Meetings
without valid reason presented to the Board of Directors;
d. Enroll in and attend a minimum of 1 course during each fiscal year of the Director’s
term of office;
e. Not be a CESAR staff member at any point during their term of office;
f. Receive petitions from the membership, act on petitions with due diligence in a
reasonable time, report on the petition and any actions to General Membership
Meetings;
g. Report on work done, and important information, at General Membership Meetings;
h. Supervise the hiring and dismissal of full-time staff, and negotiate Collective
Agreements;
i.
Be responsible to ensure adherence to any labour laws, regulations and the
Collective Agreement that governs working conditions of the Union’s staff;
j.
Suspend or Impeach any Director found not to be a CESAR member, or in violation of
the By-laws;
k. Participate and chair CESAR committees, and establish ad-hoc committees when
necessary;
l.
Negotiate, review, and execute contracts related to management and operations of
CESAR;
m. Attend all board training, AODA training, anti-oppression training, and the
CESAR BY-LAW PROPOSED AMENDMENTS – March 31st, 2015
Canadian Federation of Students (CFS) Skills Symposium; and.
n. Directors, also known as the Executive, are solely responsible for all matters
relating to labour relations, and staffing, and any other legal obligations
required as the Employer or Directors of the Corporation in the Province of
Ontario or Municipality of Toronto.