AGENDA FOR REGULAR CITY COUNCIL MEETING NOVEMBER

AGENDA FOR REGULAR CITY COUNCIL MEETING

NOVEMBER 18, 2014, 8:00 P.M.

The November 4, 2014 City Election results for the City Council – 4 year term

The Election was certified by the Berrien County Board of Canvassers on November 13, 2014

Donald Hatfield – 249

Charles Krametbauer – 235

Ray Lawson – 056

Lou O’Donnell IV – 335 (elected)

John Peterson – 320 (elected)

1.

City Clerk to give oath of office to newly elected Council Members

2.

Call Meeting to Order (City Clerk) & Pledge of Allegiance

3.

Roll Call

4.

Approval of Agenda

5.

Organizational Meeting Business (Resolutions require not less than three votes; City Charter,

Section 7.2)

a.

Resolution to accept resignation of John Peterson from the Planning Commission

b.

Resolution to appoint Mayor (City Clerk administers oath of office; Mayor conducts rest of meeting) c.

Resolution to appoint Mayor Pro Tem (City Clerk administers oath of office)

6.

Consent Agenda – Resolution to: a.

Approve City Council Minutes: September 16, 2014 Oct 21 & 29, 2014

b.

Name 5 th

/3 rd

Bank, Horizon Bank & New Buffalo Savings Bank as depositories for City funds, and authorizing the Mayor and/or Mayor Pro Tem to co-sign checks with the City

Treasurer and/or City Clerk

c.

Pay bills for the month

d.

Receive monthly reports: Treasurer, Police, Water, Fire, Parks, Streets

e.

Receive monthly minutes: Library Board, Planning Commission, GRSD, DDA, Harbor

Commission

7.

Public Comment & Presentations/Recognitions a.

Public Comment: Sign-up sheet provided – Five-minute time limit enforced

b.

Presentation – Kathie Grinzinger from MML

c.

Presentation – Peter Kageyama for “The Love of Cities”

8.

Old Business

a.

City Manager Search

i.

Acting City Manager - extension

b.

City Attorney Update

c.

Recording Meetings Update

d.

Master Plan Request for Proposals (RFP) for Consulting Services

CITY HALL



224 WEST BUFFALO



NEW BUFFALO, MICHIGAN 49117



269/469-1500

FAX 269/469-7917

e.

City Intern Position – Brian Fisher f.

Downtown Snow Removal Resolution

9.

New Business a.

Paper of Record – Prepare Bid b.

Kayak & Paddling Contract – Prepare Bid

c.

Hawking & Peddling Request – Porcellino

d.

NBBA Request – Holiday Parade

e.

One Time Salary Adjustment f.

Diana Selir, Office Specialist – Civil Service Status

10.

Miscellaneous a.

Appointments & Resignations

i.

Nichols – Planning Commission – Resignation (May 2015, 2017 open)

ii.

Pokagon Fund Representative & Alternate – Appointment iii.

LRSB Representative & Alternate – Appointment iv.

DDA (Mayor) – Appointment v.

Cemetery Board Representatives (2) – Appointment vi.

Friends of Harbor Country Trail - Appointment b.

LRSB, Cemetery Board & Pokagon Fund Updates & Subsequent Council Action

c.

Correspondence

d.

City Manager Report

11.

Council Comments

12.

Adjourn

CITY HALL









269/469-1500

FAX 269/469-7917

John Peterson

523 Lake Dr.

New Buffalo, MI 49117 cell: 269-405-3718 e-mail: john@snapincarpet.co

m

November 7, 2014

Attn: Allyson Holm

Mayor Weber & Council

City Of New Buffalo

224 W. Buffalo St.

New Buffalo, MI 49117

Dear Mayor Weber,

I am submitting my official letter of resignation from the Planning

Commission effective Nov. 7th, 2014 and look forward to serving on the

City Council.

Best Regards,

John Peterson

REGULAR MEETING SEPTEMBER 16, 2014 6:32 PM

The Regular Meeting of the New Buffalo City Council for September 16, 2014 was called to order by

Mayor Weber at 6:32 p.m. in the City Hall Council Chambers, located at 224 W. Buffalo St., New

Buffalo, MI 49117.

The Pledge of Allegiance was led by the City Council.

Members Present: Mayor Weber, Council Members Krametbauer, Hatfield and Messinger.

Absent: Council Member Scarlatis (Arrived at 6:34 p.m.)

Staff present: City Clerk Holm, Assistant City Manager Guetschow

Resolution by Council Member Krametbauer, seconded by Council Member Hatfield to table item 6b.

City Attorney Update until the next meeting,

Roll Call:

Yeas: Council Member Krametbauer, Hatfield

Nays: Council Member Messinger, Mayor Weber

Absent: Council Member Scarlatis

Abstain: None

Resolution failed.

Council Member Scarlatis arrived at 6:34 p.m.

Acting City Manager Guetschow stated there are current allegations that were just brought up on Mayor

Weber and Council Member Scarlatis for not meeting the residency requirement of 2 years per the City

Charter and needs to be investigated. Legal counsel has been notified and Acting City Manager

Guetschow recommends suspending this meeting immediately.

Resolution by Mayor Weber, seconded by Council Member Messinger to suspend the meeting at 6:36 p.m. until legal counsel can review information,

Roll Call:

Yeas: Council Member Scarlatis, Hatfield, Messinger, Mayor Weber

Nays: Council Member Krametbauer

Absent: None

Abstain: None

Resolution carried.

______________________________________

Pete Weber, Mayor

_______________________________________

Allyson Holm, City Clerk

Page 1 of 1

OCTOBER 21, 2014 Reconvened Regular Meeting from Sept. 16, 2014 8:00 PM

The Reconvened Regular Meeting from September 16, 2014 of the New Buffalo City Council was called to order by Mayor Weber on October 21, 2014 at 8:00 p.m. in the City Hall Council Chambers at New

Buffalo City Hall, 224 W. Buffalo St., New Buffalo, MI 49117.


Members Present: Mayor Weber, Council Members Scarlatis, Krametbauer, Hatfield and Messinger.

Absent: None

Staff present: City Clerk Holm, Acting City Manager Guetschow

Resolution by Council Member Hatfield to add Steve Schultz as Attorney for the Controlling Authority to the agenda, no second but discussion pursued,

Roll Call:

Yeas: Council Members Hatfield and Krametbauer

Nays: Council Member Messinger, Scarlatis, Mayor Weber

Absent: None

Abstain: None

Resolution failed.

Resolution by Mayor Weber, seconded by Council Member Hatfield to approve the agenda as presented,

Roll Call:

Yeas: Council Members Messinger, Krametbauer, Scarlatis, Mayor Weber

Nays: Council Member Hatfield

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Hatfield to approve the consent agenda as presented: a. Approve City Council Minutes: August 19, 2014 b. Pay bills for the month c. Receive monthly reports: Treasurer, Police, Water, Fire, Parks, Streets d. Receive monthly minutes: Library Board, Planning Commission, GRSD, DDA, Harbor

Commission

Roll Call:

Yeas: Council Members Krametbauer, Scarlatis, Hatfield, Mayor Weber

Nays: Council Member Messinger

Absent: None

Abstain: None

Resolution carried.

Public Comment was held – 5 minute limit enforced

3 Members spoke in opposition to the Humvee’s and Police Militarization

Resolution by Council Member Hatfield, seconded by Council Member Scarlatis that all city council follow the chain of command, unless there is a direct conflict of interest, to go through the City Manager first; legal council will then be asked through the city manager who will then respond back to the entire council,

Roll Call:

Yeas: Council Members Hatfield, Krametbauer

Page 1 of 6


Nays: Council Members Messinger, Scarlatis, Mayor Weber

Absent: None

Abstain: None

Resolution fails.

Resolution by Mayor Weber, seconded by Council Member Scarlatis to rescind the resolution from

August 19, 2014 stating: Resolution by Council Member Messinger, seconded by Mayor Weber to receive the Harbor Commission’s recommendations as stated as minor and major repairs as listed and add insurance requirements received by the Harbor Commission and replace with the following: Allow minor emergency repairs at the Municipal Marina with the condition of having an insurance certificate on file, signing-in prior to the work start at the Marina offices and requiring the business to be on the list of approved businesses that would be posted at the Municipal marina. Minor repairs are defined as follows: Diagnostic procedures, rigging repairs, navigational light repairs, electronic equipment, etc. At no time shall any work on an engine, generator or related components be allowed which would or could cause a leakage of fuel, oil, engine fluids, diesel, or tank holdings. The Harbor Master shall have the final decision on all repairs to be performed at the Municipal Marina.

Roll Call:

Yeas: Council Members Krametbauer, Scarlatis, Hatfield, Messinger, Mayor Weber

Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Scarlatis to have Acting City Manager

Guetschow contact South Haven for information and pricing on their recording system for recording meetings,

Roll call:

Yeas: Council Members Scarlatis, Hatfield, Messinger, Krametbauer, Mayor Weber

Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Messinger to approve the Michigan Shores

5k/10k request for May 17, 2015 as presented,

Roll Call:

Yeas: Council Members Hatfield, Messinger, Krametbauer, Scarlatis, Mayor Weber

Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Krametbauer to approve the NBBA events request for 2015 as presented,

Roll Call:

Yeas: Council Members Messinger, Krametbauer, Scarlatis, Hatfield, Mayor Weber

Nays: None

Absent: None

Abstain: None

Resolution carried.

Page 2 of 6


Resolution by Council Member Messinger, seconded by Mayor Weber,

RESOLUTION OF SUPPORT AND COOPERATION

RESOLVED BY: City Council, City of New Buffalo, Michigan,

WHEREAS, the Michigan State Housing Development Authority (MSHDA) has created the

Michigan Main Street Program to assist communities with the revitalization of downtown areas; and

WHEREAS, TEAM New Buffalo desires to extend its participation in the Associate Level

Michigan Main Street Program through The Michigan Main Street Center @ MSHDA to be eligible for training and information offered in the Associate Level; and

WHEREAS, TEAM New Buffalo is in the process of applying for 501C3 non-profit status at which time the formal name of this committee may be changed to meet Michigan Main Street requirements; and

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of New Buffalo recognizes the importance of the revitalization of the downtown area for the betterment of the whole community; and

BE IT FURTHER RESOLVED that the City Council of the City of New Buffalo, Michigan does hereby support TEAM New Buffalo pursuing its extension in the Associate Level for an additional year in the Michigan Main Street Program through The Michigan Main Street Program @ MSHDA for training to learn the benefits and requirements of the Four-Point Michigan Main Street approach.

ROLL CALL: YEA: Hatfield, Messinger, Krametbauer, Scarlatis, Weber

NAY: None

ABSENT:

ABSTAIN:

None

None

RESOLUTION DECLARED ADOPTED.

Resolution by Mayor Weber, seconded by Council Member Messinger to approve; amended by Mayor

Weber, seconded by Council Member Messinger to approve the New Buffalo Riverside Sculpture Park project as presented by Harbor Country Public Arts Initiative and have the Acting City Manager send the appropriate communications,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Direction was given to Acting City Manager Guetschow from council to be directed to conduct an abbreviated request for Proposal process for a Consulting Proposal for the Master Plan.

Resolution by Mayor Weber, seconded by Council Member Krametbauer to approve the quote from

Double K Enterprises in the amount of $5,257.11 for the server in the Police Department,

Roll Call:

Page 3 of 6



Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Messinger to grant immediate Civil Service status to Park Superintendent Patrick Donnelly,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Messinger to authorize Acting City Manager

Guetschow to set the SAW Grant in motion and recommend Wightman & Associates authorization to begin implementation of the SAW Grant activities,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Messinger to accept the resignation from

Tami Webb from the Park Board,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Hatfield to accept the resignation from Rubia

Jasinevicius and Paul Vicari from the Planning Commission,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Council Member Scarlatis, seconded by Council Member Hatfield to appoint Martin

Dzuris to the Planning Commission with a term expiring May 2017,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Page 4 of 6


Resolution by Council Member Scarlatis, seconded by Council Member Hatfield to appoint Ralph Hullett to the Planning Commission with a term expiring May 2016,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Messinger to have Acting City Manager

Guetschow to prepare an RFQ for tree removal to go out to bid with a completion date of May 2015,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Messinger to have one police officer present minimum al every council meeting,

Roll Call:

Yeas: Council Member Messinger, Mayor Weber

Nays: Council Members Scarlatis, Krametbauer, Hatfield,

Absent: None

Abstain: None

Resolution failed.

Resolution by Council Member Hatfield, seconded by Mayor Weber to table the October 21, 2014 regular meeting to October 29, 2014 at 6:30 p.m.,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Hatfield to adjourn the meeting at 11:31 p.m.,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

__________________________________________ _______________________________________

Pete Weber, Mayor Allyson Holm, City Clerk

Page 5 of 6


DISCUSSION TOPICS



Acting City Manager Guetschow gave an update on the MML coming down and giving a presentation on the proper way of doing a City Manager search. The council will need to decide if they will want to extend Acting City Manager Guetschow’s contract until a City Manager is hired. Guetschow asked the council to look at City Manager proposal in the packet and decide if anything needs to be modified.



Discussion was held on preparing the RFP for the City Attorney and clarification on what each attorney is currently working on along with following the chain of command.



In regards to the Humvee SOP – The State FOIA Coordinator and Major Eichler stated it is very clear that this not to be publicly debated. The city is exempt as stated under the Freedom of

Information Act 15.243 section 13.1B.



Acting City Manager Guetschow informed the council that he approved the New Buffalo Sports,

Inc. request to allow sponsor banners be placed on the little league outfield fences during the little league season. The council agreed with his approval of the request.



New Buffalo Service League request was already approved by the Acting City Manager, the

Whittaker Street Bump-outs will be tabled until spring, and an update was given on the Harbor

Grand Lift station. The Sweetwater Sidewalk sales request was also previously approved the

Acting City Manager.



Council Member Hatfield gave an LRSB update including the $190,102.00 request for actual cost on the impact of the city for the police protection. From where we were at preconstruction of the casino to the post construction 7 years later, it has increased 22%.

CORRESESPONDENCE



Rick Briand from Niles in regards to the DDA included in packet.



Ray Kirkus’s Notice and Demand of Investigation of Chief Pitchford’s Determination included in packet.

Page 6 of 6

OCTOBER 29, 2014 Rescheduled Regular Meeting from October 21, 2014 6:30 P.M.

The Rescheduled regular meeting from October 21, 2014 of the New Buffalo City Council was called to order by Mayor Weber on October 29, 2014 at 6:30 p.m. in the City Hall Council Chambers at New

Buffalo City Hall, 224 W. Buffalo St., New Buffalo, MI 49117.


Members Present: Mayor Weber, Council Members Scarlatis, Krametbauer, Hatfield and Messinger.

Absent: None

Staff present: City Clerk Holm, Acting City Manager Guetschow

Resolution by Council Member Scarlatis, seconded by Council Member Hatfield to approve the agenda as presented,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Council Member Hatfield, seconded by Council Member Krametbauer to approve the consent agenda with the removal of Kotz, Sangster, et al bills, a. Approve City Council Minutes: September 16, 2014 b. Pay bills for the month c. Receive monthly reports: Treasurer, Police, Water, Fire, Parks, Streets d. Receive monthly minutes: Library Board, Planning Commission, GRSD, DDA, Harbor

Commission

Roll Call:

Yeas: Council Members Krametbauer, Scarlatis, Hatfield, Mayor Weber

Nays: Council Member Messinger

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Messinger to pay 75% of the total bill from

Kotz, Sangster, et al until Council Member Hatfield can finish his research, rescinded,

Resolution by Mayor Weber, seconded by Council Member Messinger to pay 2/3rds of the total bill from

Kotz, Sangster, et al,

Roll Call:

Yeas: Council Members Scarlatis, Messinger, Mayor Weber

Nays: Council Members Hatfield, Krametbauer

Absent: None

Abstain: None

Resolution carried.

Public Comment – 5 minute time limit

1 resident spoke regarding the 1033 equipment program.

1 resident spoke on complaint against Council Members Krametbauer and Hatfield.

1 resident spoke on concerns with council members and the city.

Page 1 of 4


Resolution by Mayor Weber, seconded by Council Member Messinger to approve the new Street

Department truck for $29,031.00 as presented,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Hatfield to approve the new Parks

Department truck for $28,349.00 as presented,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Messinger to approve the Health Insurance

Proposal as presented,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Hatfield to approve the additional cost of

Abonmarche in the amount of $2875.00 to finish the street vacations,

Roll Call:

Yeas: Council Members Messinger, Hatfield, Scarlatis, Krametbauer, Mayor Weber

Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Council Member Messinger, seconded by Council Member Hatfield to approve the State

Poverty Guidelines as recommended by the City Assessor,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Council Member Scarlatis, seconded by Council Member Hatfield to authorize Acting City

Manager Guetschow to prepare a grant for the Pokagon Fund for the Engineering Quote for the Safe

Routes to School,

Roll Call:


Nays: None

Page 2 of 4


Absent: None

Abstain: None

Resolution carried.

Resolution by Council Member Messinger, seconded by Council Member Scarlatis to regretfully approve the resignation from Veronica Schroder form the Planning Commission,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Council Member Messinger, seconded by Mayor Weber to approve the resignation from

James Kramer from the (DDA) Downtown Development Authority,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Hatfield to appoint Diane Nichols to the

Planning Commission with a term ending May 2017,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Krametbauer to appoint Pat Fisher to the

Planning Commission with a term ending May 2015,

Roll Call:


Nays: None

Absent: None

Abstain: None

Resolution carried.

Resolution by Mayor Weber, seconded by Council Member Scarlatis to adjourn at 7:49 p.m.,

Roll Call:

Yeas: Council Members Messinger Krametbauer, Scarlatis, Hatfield, Mayor Weber

Nays: None

Absent: None

Abstain: None

Resolution carried.

Page 3 of 4


_______________________________________

Pete Weber, Mayor

_______________________________________


DISCUSSION TOPICS



Acting City Manager Guetschow explained the possibility of hiring an intern. The council would like more information before making a decision.

Acting City Manager gave an update on the City

Attorney RFP, City Manager search and Master Plan RFP.



The auditors have completed the audit. Two years ago there were 13 recommendations, this year there was only 1 minor recommendation. The audit report should be ready for the November meeting.

CORRESPONDENCE



Letter by Nancy McCready was read regarding the City of New Buffalo which is part of the packet.

Page 4 of 4

11/14/2014 11:37 AM

User: DEBBIE

DB: New Buffalo

Check Date Bank Check #

00000033244

00000033245

00000033246

00000033247

00000033248

00000033249

00000033250

00000033251

00000033252

00000033253

00000033254

00000033255

00000033256

00000033257

00000033258

00000033259

00000033260

00000033261

00000033262

00000033263

00000033264

00000033223

00000033224

00000033225

00000033226

00000033227

00000033228

00000033229

00000033230

00000033231

00000033232

00000033233

00000033234

00000033235

00000033236

00000033237

00000033238

00000033239

00000033240

00000033241

00000033242

00000033243

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

11/14/2014

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CHECK PROOF FOR CITY OF NEW BUFFALO

BANK CODE: POOL CHECK DATE: 11/14/2014 INVOICE PAY DATE FROM 01/01/2013 TO 12/15/2014

Vendor Code

4038

2089

3391

3392

3067

3678

1073

2530

4179

3531

1055

4291

3639

1058

3529

4236

3537

3451

3677

3521

2988

3552

2791

4155

4012

4068

1047

3848

3905

2961

3962

3469

2862

3777

1004

3683

2038

3418

1083

3917

2660

4042

Vendor Name

ABONMARCHE CONSULTANTS INC

AIR RIGHT TECHNOLOGIES

ALEXANDER CHEMICAL CORP

AMERAPLAN INC

ANDERSON, KENNETH

ARNT ASPHALT

AT&T

AT&T MOBILITY

BERRIEN CO TREASURER

BLUE CROSS BLUE SHIELD OF MICH

BREATHING AIR SYSTEMS

BS & A SOFTWARE

CHIEF SUPPLY

CINTAS

CLUSTER, MICHAEL

COMCAST

COMPASS MINERALS

DONNELLY, PATRICK

DOUBLE K ENTERPRISES

ELAN CORP. PAYMENT SYSTEMS

ETNA SUPPLY COMPANY

EXIT 4 STORAGE

FASTENAL COMPANY

FEDEX

FIRE SERVICE INC

FLY EM HIGH

FRANKLIN PEST CONTROL

GRAND ELECTIC, INC.

GRIMMETT, JASON

GRSD SEWER AUTHORITY

GRUENER, ROBERT

GUETSCHOW, JAE

HANSEN DANIEL

HEI WIRELESS

HERMANS' CHRISTMASLAND

HERTZ EQUIPMENT RENTAL

HOWARDS EXCAVATING

HUSTON, CHRISTOPHER

INDIANA MICHIGAN POWER

INTERSTATE BATTERY SYSTEM

J & S TOOL

JOHNSON, JEFFREY

Credit Total

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

940.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Invoice Total

147.33

187.83

26.71

2,709.52

48.60

47.00

368.00

375.00

350.00

283.10

50.00

375.00

1,326.50

609.85

3.30

4,560.00

50.00

6,437.14

221.90

119.95

89.53

8,657.75

85.00

2,428.00

945.00

50.00

1,680.00

216.08

111.97

201.71

28,686.44

1,152.95

848.00

57.94

300.33

375.00

1,160.46

14,979.19

50.00

2,160.00

2,155.62

1,917.65

Page: 1/3

Total Amount

147.33

187.83

26.71

2,709.52

48.60

47.00

368.00

375.00

350.00

283.10

50.00

375.00

1,326.50

609.85

3.30

4,560.00

50.00

6,437.14

221.90

119.95

89.53

8,657.75

85.00

1,488.00

945.00

50.00

1,680.00

216.08

111.97

201.71

28,686.44

1,152.95

848.00

57.94

300.33

375.00

1,160.46

14,979.19

50.00

2,160.00

2,155.62

1,917.65

# Invoices

1

2

1

1

5

2

1

3

1

2

1

3

1

1

1

1

2

2

1

1

1

1

2

4

5

1

1

2

1

1

1

1

1

1

1

1

1

3

2

1

2##

3

11/14/2014 11:37 AM

User: DEBBIE

DB: New Buffalo


00000033286

00000033287

00000033288

00000033289

00000033290

00000033291

00000033292

00000033293

00000033294

00000033295

00000033296

00000033297

00000033298

00000033299

00000033300

00000033301

00000033302

00000033303

00000033304

00000033305

00000033306

00000033265

00000033266

00000033267

00000033268

00000033269

00000033270

00000033271

00000033272

00000033273

00000033274

00000033275

00000033276

00000033277

00000033278

00000033279

00000033280

00000033281

00000033282

00000033283

00000033284

00000033285

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

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11/14/2014

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11/14/2014

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11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014



Vendor Code

3224

3698

2155

3061

3501

4231

2630

1107

1084

3547

1135

3739

2806

3435

4133

2065

2820

1088

1100

1159

2085

1085

1113

1186

1063

2032

4014

3497

3439

4062

3600

1184

2769

4270

4079

4206

3540

2839

2007

3382

3524

3960

Vendor Name

KNOLL BROS INC

KOTZ, SANGSTER, WYSOCKI PC

LAKE SHORE EXECUTIVE DETAILING INC.

LAKESHORE RECYCLING & DISPOSAL LLC

LINDCO EQUIPMENT SALES INC

LOWE'S

MAGRO INC

MEDIC 1

MENARDS

MICHIANA STEELHEADERS

STATE OF MICHIGAN DEQ

MICHIGAN MUNICIPAL LEAGUE

MICHIGAN STATE POLICE

MICHIGAN TASER DISTRIBUTING

MML - WORKERS COMPENSATION FUND

MODEL COVERALL

NEW BUFFALO AREA SCHOOLS

NEW BUFFALO ELECTRIC

NEW BUFFALO MEDICAL CENTER PC

NEW BUFFALO TOWNSHIP

THE NEWS DISPATCH

NIES ENGINEERING

NILES JANITOR SERVICE

PARRETT COMPANY

PETTY CASH

PINE GROVE CEMETERY

PITCHFORD, LARRY

PRAXAIR DISTRIBUTION INC

PRINTING SYSTEMS

PURCHASE POWER

RED ARROW FIRE EXTINGUISHER SERVICE

RIDGE AUTO PARTS

RIETH RILEY

RIGGS OUTDOOR POWER

RPM MACHINERY

RS TECHNICAL SERVICES INC

RUNKLE ELECTRIC

SCHMITZ, BRIANNA

SCHUITMAKER,COOPER,SCHUITMAKER

SEARS COMMERCIAL ONE

SEMCO ENERGY GAS CO.

SENSUS USA

Credit Total

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

77.56

0.00

0.00

0.00

0.00

0.00

0.00

Invoice Total

5,764.38

177.90

189.65

245.05

2,000.00

425.00

74.25

113.52

31.72

125.00

778.15

807.56

1,759.99

182.87

2,357.83

340.00

375.00

2,884.24

182.52

1,805.61

1,570.34

19.99

21,550.20

495.00

20,296.67

194.19

235.05

385.95

8,495.67

750.66

100.00

1,227.99

700.00

46.50

1,054.88

5,872.00

1,231.10

3,897.28

636.65

85.00

34.64

267.50

Page: 2/3

Total Amount

5,764.38

177.90

189.65

245.05

2,000.00

425.00

74.25

113.52

31.72

125.00

778.15

807.56

1,759.99

182.87

2,357.83

340.00

375.00

2,884.24

182.52

1,805.61

1,570.34

19.99

21,550.20

495.00

20,219.11

194.19

235.05

385.95

8,495.67

750.66

100.00

1,227.99

700.00

46.50

1,054.88

5,872.00

1,231.10

3,897.28

636.65

85.00

34.64

267.50

# Invoices

1

1

1

1

1

3

1

1

1

1

1

1

1

2

1

2

2

3

3

2

1

1

1

1

1

1

1

1

1

1

1

1

1

8

1

1

1

1

1

2

1

3##

11/14/2014 11:37 AM

User: DEBBIE

DB: New Buffalo




11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

11/14/2014

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

POOL

00000033307

00000033308

00000033309

00000033310

00000033311

00000033312

00000033313

00000033314

00000033315

00000033316

00000033317

00000033318

00000033319

00000033320

00000033321

00000033322

00000033323

00000033324

00000033325

00000033326

00000033327

00000033328

00000033329

00000033330

Vendor Code

2045

4292

3564

3922

2511

1117

3953

4153

1110

4026

2599

3614

2970

1123

3302

3858

2846

3963

3156

4186

2253

3961

2467

2844

Vendor Name

SHAFFNER TIRE

SHARE CORP

SHERWIN WILLIAMS

JIM SPANOPOULOS

STAPLES

STAR UNIFORMS

STATELINE DIESEL SERVICE

STEPP MFG

TELE-RAD INC

THREE OAKS FORD

THREE OAKS SPOKES

TILLERY, RUSSELL

TRI-STATE ELECTRICAL

TURF SERVICES

TWIN CITY AWARDS & TROPHIES

UNDERGROUND PIPE & VALVE

VAN PELT, MARY K

VANCE OUTDOORS INC

VERIZON WIRELESS

WHITEFORD FORD TRUCKS

WIGHTMAN & ASSOCIATES

WORKING WELL

PAUL ZDANIS

ZEE MEDICAL

Num Checks: 108 Num Stubs: 0 Num Invoices: 171

## Denotes that check has vendor credit applied.

Total Amount: 193,082.26

Invoice Total

914.86

374.86

187.72

100.00

837.00

230.75

1,089.20

71.35

97.50

1,644.33

50.00

375.00

24.26

617.00

23.00

100.00

385.35

374.00

128.28

11.79

10,144.00

245.00

48.79

54.25

Credit Total

0.00

0.00

0.00

0.00

0.00

54.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

200.00

0.00

0.00

147.32

Page: 3/3

Total Amount

914.86

374.86

187.72

100.00

837.00

230.75

889.20

71.35

97.50

1,497.01

50.00

375.00

24.26

617.00

23.00

46.00

385.35

374.00

128.28

11.79

10,144.00

245.00

48.79

54.25

# Invoices

1

1

2

2##

1

1

1

1

1

1

1

1

1

1

3

1

2##

1

1

10##

2

1

1

1

11/14/2014 12:04 PM

User: DEBBIE

DB: New Buffalo

GL Number

Fund 101 GENERAL FUND

Dept 000

101-000-041.000

101-000-478.000

GL Desc

INVOICE GL DISTRIBUTION REPORT FOR CITY OF NEW BUFFALO

POST DATES 10/18/2014 - 12/15/2014

BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID

BANK CODE: POOL

ACCTS REC - DDA DISTRICT

ELECTRICAL PERMITS

Dept 101 LEGISLATIVE

101-101-720.000

101-101-756.000

Dept 172 EXECUTIVE

101-172-716.100

101-172-720.000

101-172-853.000

Dept 215 CLERK

101-215-716.000

101-215-716.100

101-215-716.100

101-215-720.000

Dept 253 TREASURER

101-253-716.000

101-253-716.100

101-253-716.100

101-253-720.000

101-253-730.000

Dept 257 ASSESSOR

101-257-720.000

101-257-730.000

101-257-818.000

Dept 262 ELECTIONS

101-262-756.000

101-262-818.000

101-262-818.000

101-262-818.000

101-262-818.000

101-262-818.000

101-262-818.000

WORKMENS COMPENSATION INS

OPERATING SUPPLIES

INSURANCE DEDUCTIBLES


TELEPHONE

HOSPITALIZATION INSURANCE








POSTAGE


POSTAGE

PROFESSIONAL & CONTRACTUAL

OPERATING SUPPLIES







Dept 266 ATTORNEY

101-266-826.300

101-266-826.400

101-266-826.400

Dept 276 CEMETERY

101-276-969.000

COURT/ORDINANCE

OTHER LEGAL MATTERS

OTHER LEGAL MATTERS

CONTRIBUTIONS TO OTHERS

Dept 298 GENERAL GOVERNMENT

101-298-716.000

101-298-716.100

101-298-716.100

101-298-720.000





Vendor


GRAND ELECTIC, INC.

OCT PURCHASES

REFUND ON 5614-E

Total For Dept 000

Total For Dept 101 LEGISLATIVE

AMERAPLAN INC NOV ADMIN FEES

GUETSCHOW, JAE NOV 14

Total For Dept 172 EXECUTIVE

AMERAPLAN INC

AMERAPLAN INC

Total For Dept 215 CLERK

NOV ADMIN FEES

DEC 14 ADMIN FEES

AMERAPLAN INC

AMERAPLAN INC

NOV ADMIN FEES

DEC 14 ADMIN FEES

SBF ENTERPRISES WINTER 2014 TAXES POSTAGE

Total For Dept 253 TREASURER

SBF ENTERPRISES

BS & A SOFTWARE

WINTER 2014 TAXES POSTAGE

ASSESSING SUPPORT

Total For Dept 257 ASSESSOR

PRINTING SYSTEMS

CARPENTER, JANET

CLUSTER, MICHAEL

GEDERT, PATRICIA

GIANCASPRO, DIANE

JACK KENNEDY

SHAWVER, SHANNON

AV APPLICATIONS

MILEAGE FOR ELECTION TRAINING

GENERAL ELECTION

GENERAL ELECTION

GENERAL ELECTION

GENERAL ELECTION

GENERAL ELECTION

Total For Dept 262 ELECTIONS

KOTZ, SANGSTER, WYSOCKI PC SEPT SERVICES

OCT SERVICES

Total For Dept 266 ATTORNEY

PINE GROVE CEMETERY NOV 14 CONTRIBUTION

Total For Dept 276 CEMETERY

AMERAPLAN INC

AMERAPLAN INC

Invoice Description

NOV ADMIN FEES

DEC 14 ADMIN FEES

Page

:

1/7

Amount Check #

42.46

32.82

217.07

184.50

184.50

184.50

289.74

1,135.59

717.80

16,665.58

2,166.44

19,549.82

2,000.00

2,000.00

765.41

15.00

15.00

152.22

42.29

368.00

410.29

7.97

23.00

30.97

(15.00)

115.63

50.00

150.63

2,782.90

30.00

30.00

48.82

2,891.72

2,629.20

30.00

30.00

48.82

504.85

3,242.87

57.82

504.86

848.00

1,410.68

33242

33250

33279

33321

33226

33279

33254

33232

33226

33226

33279

33232

33226

33226

33279

33213

33279

33213

33234

33293

33217

33218

33219

33220

33221

33222

33303

33266

33303

33290

33232

33226

33226

33279

Dept 305 POLICE

101-305-716.000

101-305-716.100

101-305-716.100

101-305-720.000

101-305-728.000

101-305-728.000

101-305-751.000

101-305-756.000

101-305-767.000

101-305-767.000

101-305-768.000

101-305-768.000

101-305-768.000

101-305-768.000

101-305-768.000

101-305-768.000

101-305-768.000

101-305-768.100

101-305-769.000

101-305-801.000

101-305-851.000

101-305-851.000

101-305-853.000

101-305-853.000

101-305-853.000

101-305-903.000

101-305-920.000

101-305-920.000

101-305-931.000

11/14/2014 12:04 PM

User: DEBBIE

DB: New Buffalo

GL Number GL Desc


POST DATES 10/18/2014 - 12/15/2014


BANK CODE: POOL

Vendor Invoice Description


Dept 298 GENERAL GOVERNMENT

101-298-720.000

101-298-728.000

101-298-728.000

101-298-728.000

101-298-730.000

101-298-751.000

101-298-756.000

101-298-756.000

101-298-853.000

101-298-920.000

101-298-920.000

101-298-931.000

101-298-931.000

101-298-931.000

101-298-931.000

101-298-932.000

101-298-934.000

101-298-934.000

101-298-956.200

101-298-956.200

101-298-962.000

101-298-962.000

101-298-962.000

101-298-962.000

101-298-962.000

101-298-962.000

101-298-962.000


OFFICE SUPPLIES

OFFICE SUPPLIES

OFFICE SUPPLIES

POSTAGE

GAS & OIL

OPERATING SUPPLIES

OPERATING SUPPLIES

TELEPHONE

UTILITIES

UTILITIES

BUILDING REPAIR & MAINTENANCE




GROUNDS REPAIR & MAINT

OFFICE EQUIP REPAIR & MAINT


REFUNDS

REFUNDS

MISCELLANEOUS

MISCELLANEOUS

MISCELLANEOUS

MISCELLANEOUS

MISCELLANEOUS

MISCELLANEOUS

MISCELLANEOUS

STAPLES

STAPLES

STAPLES

PURCHASE POWER



MENARDS

COMCAST



NEW BUFFALO ELECTRIC

AIR RIGHT TECHNOLOGIES

CINTAS

MODEL COVERALL

TURF SERVICES

PARRETT COMPANY

PARRETT COMPANY

BERRIEN CO TREASURER

VAN PELT, MARY K




RIDGE AUTO PARTS

RPM MACHINERY

HERTZ EQUIPMENT RENTAL

PETTY CASH

OFRFICE SUPPLIES

OFFICE SUPPLIES

OFFICE SUPPLIES

POSTAGE

OCT GAS USAGE

PAPER TOWEL

MISC SUPPLIES

0106452 NOV 14

NOV 14 SERVICES

NOV 14 SERVICE

SOFFIT & GABLE LIGHTS

REPAIR TO COUNCIL CHAMBERS FURNACE

OCT SERVICES

OCT SERVICE

WINTERIZE SYSTEM

COLOR COPIES

OCT 14 COPIES

2013 TAX REFUNDS

REFUND ON 510 LAKE DR #934

XMAS LIGHTS

X-MAS LITES FOR BRIDGE

OCT PURCHASES

OCT PURCHASES

OCT 14

LATE CHARGE

PETTY CASH GENERAL

Total For Dept 298 GENERAL GOVERNMENT





OFFICE SUPPLIES

OFFICE SUPPLIES

GAS & OIL

OPERATING SUPPLIES

EQUIPMENT/SMALL TOOLS


UNIFORMS

UNIFORMS

UNIFORMS

UNIFORMS

UNIFORMS

UNIFORMS

UNIFORMS

AMMO/WEAPONS EXEPNSE

K-9 SUPPLIES & EXPENSES

EDUCATION & TRAINING

RADIO/VIDEO MAINTENANCE


TELEPHONE

TELEPHONE

TELEPHONE

PRINTING & PUBLISHING

UTILITIES

UTILITIES


AMERAPLAN INC

AMERAPLAN INC

NOV ADMIN FEES

DEC 14 ADMIN FEES

STAPLES

STAPLES


CHIEF SUPPLY

OFFICE SUPPLIES

OFFICE SUPPLIES

OCT GAS USAGE

SEMP BOX

ELAN CORP. PAYMENT SYSTEMS OCT PURCHASES


CLUSTER, MICHAEL

GRIMMETT, JASON

HANSEN DANIEL

DEC 14 CLEANING ALLOWANCE



PITCHFORD, LARRY

SCHMITZ, BRIANNA

TILLERY, RUSSELL




VANCE OUTDOORS INC


AMMO

OCT PURCHASES


HEI WIRELESS

TELE-RAD INC

VERIZON WIRELESS

PITCHFORD, LARRY

COMCAST




CINTAS

ASTRON POWER SUPPLY

ADD SPEAKER

OCT 14

NOV 14

0106452 NOV 14

OCT PURCHASES

NOV 14 SERVICES

NOV 14 SERVICE

OCT SERVICES

Page

:

2/7

Amount Check #

686.86

617.00

128.19

13.05

201.71

18.53

374.35

235.50

121.29

8.81

19.91

3.30

64.00

152.22

157.96

100.19

9.59

31.72

3.32

78.00

26.46

237.25

347.73

110.88

636.65

85.00

150.16

5,415.04

9,421.38

105.00

105.00

1,619.11

54.48

102.79

1,945.25

57.94

318.40

1,054.88

65.36

375.00

375.00

375.00

375.00

375.00

375.00

374.00

65.96

230.00

182.00

97.50

128.28

50.00

237.25

49.45

347.73

110.89

150.17

33251

33255

33291

33302

33318

33324

33242

33242

33256

33315

33325

33291

33238

33242

33261

33305

33236

33232

33226

33226

33279

33311

33311

33281

33235

33242

33278

33242

33237

33280

33320

33288

33288

33231

33323

33257

33257

33242

33296

33299

33258

33289

33279

33311

33311

33311

33294

33281

33287

33273

33238

33261

33305

33282

33224

33236

11/14/2014 12:04 PM

User: DEBBIE

DB: New Buffalo

GL Number


Dept 305 POLICE

101-305-931.000

101-305-933.000

101-305-933.000

101-305-934.000

101-305-939.000

101-305-939.000

101-305-939.000

101-305-962.000

101-305-962.000

Dept 336 FIRE

101-336-720.000

101-336-751.000

101-336-801.000

101-336-801.000

101-336-801.000

101-336-818.000

101-336-851.000

101-336-853.000

101-336-920.000

101-336-920.000

101-336-931.000

101-336-933.000

101-336-939.000

101-336-939.000

GL Desc


POST DATES 10/18/2014 - 12/15/2014


BANK CODE: POOL



EQUIPMENT REPAIR & MAINTENANC



VEHICLE REPAIR & MAINTENANCE



MISCELLANEOUS

MISCELLANEOUS

MODEL COVERALL

THREE OAKS FORD

OCT SERVICE

SWITCH ASY

PARRETT COMPANY



RIDGE AUTO PARTS

MICHIGAN STATE POLICE

PETTY CASH

OCT 14 COPIES

MTP-65 BATTERY

MTP-65 BATTERY

OCT PURCHASES

FINGERPRINTING

PETTY CASH PD

Total For Dept 305 POLICE


GAS & OIL






TELEPHONE

UTILITIES

UTILITIES





Dept 371 INSPECTION SERVICES

101-371-819.000

101-371-819.100

101-371-819.200

101-371-819.300

INSPECTION FEE

MECHANICAL INSPEC FEE

ELECTRICAL INSPECTION FEE

PLUMBING INSPECTOR


PAUL ZDANIS

GRUENER, ROBERT

PETTY CASH

WORKING WELL

HEI WIRELESS

HUSTON, CHRISTOPHER



LOWE'S


RIDGE AUTO PARTS

Total For Dept 336 FIRE

OCT GAS USAGE

FIRE DEPT MEETING

REIMBURSE OF TRAINING

PETTY CASH GENERAL

OCTOBER SERVICES

MICROPHONES

NOV 14

NOV 14 SERVICES

NOV 14 SERVICE

OCT PURCHASES

SCOTT TEST

OCT PURCHASES

OCT PURCHASES

CARPENTER EDWARD

CARPENTER EDWARD

BASINGER, CHARLES

DOBBERTEEN INSPECTIONS

OCTOBER INSPECTIONS

OCTOBER INSPECTIONS

OCTOBER INSPECTIONS

Total For Dept 371 INSPECTION SERVICES

Dept 442 STREET OPERATING

101-442-716.000

101-442-716.100

101-442-716.100

101-442-720.000

101-442-751.000

101-442-756.000

101-442-756.000

101-442-756.000

101-442-767.000

101-442-768.000

101-442-818.000

101-442-818.000

101-442-831.000

101-442-831.000

101-442-853.000

101-442-903.000

101-442-920.000

101-442-920.000

101-442-935.100

101-442-939.000

101-442-962.000





GAS & OIL

OPERATING SUPPLIES

OPERATING SUPPLIES

OPERATING SUPPLIES


UNIFORMS



MEMBERSHIPS & DUES

MEMBERSHIPS & DUES

TELEPHONE


UTILITIES

UTILITIES

STORM SEWER REPAIR & MAINT


MISCELLANEOUS

AMERAPLAN INC

AMERAPLAN INC

NOV ADMIN FEES

DEC 14 ADMIN FEES


MENARDS


RIDGE AUTO PARTS

J & S TOOL

OCT GAS USAGE

HOLE SAW - HEX PIN

KITCHEN ROLL

OCT PURCHASES

18-VOLT SLIDE ON BATTERY

MAGRO INC CLOTHING - SAYNE & JAMES

CDL EXAM

WORKING WELL


PETTY CASH

COMCAST

THE NEWS DISPATCH


OCTOBER SERVICES

CDL CONSORTIUM

PETTY CASH GENERAL

0012122 NOV 14

UTILITY WORKER AD

NOV 14 SERVICES


UNDERGROUND PIPE & VALVE

NOV 14 SERVICE

12' ROUND GRATE

LINDCO EQUIPMENT SALES INC CDERTIFIED POWER B PORT HOLDING

FLY EM HIGH POW/MIA FLAGS

Total For Dept 442 STREET OPERATING

Dept 448 STREET LIGHTING

Page

:

3/7

Amount Check #

6,649.70

540.00

671.20

9,178.50

6,763.53

45.00

60.00

1,860.18

73.06

46.96

26.00

7.15

119.95

385.95

85.00

87.00

280.00

60.00

145.39

267.50

530.86

73.71

100.00

194.19

48.60

11,260.03

137.74

169.89

495.00

48.41

110.95

110.95

7.16

46.50

93.18

20,342.60

304.03

174.34

48.79

173.10

4.00

87.00

90.00

50.00

135.99

43.05

10.91

125.00

19.50

7.16

1,272.87

33279

33281

33333

33253

33289

33330

33256

33260

33261

33305

33270

33295

33242

33296

33280

33316

33267

33288

33262

33262

33296

33277

33289

33211

33211

33210

33212

33232

33226

33226

33279

33281

33273

33287

33296

33263

33271

33283

33330

33276

33289

33238

33285

33261

33305

33322

33269

33248

11/14/2014 12:04 PM

User: DEBBIE

DB: New Buffalo

GL Number


Dept 448 STREET LIGHTING

101-448-926.000

GL Desc

STREET LIGHTING


POST DATES 10/18/2014 - 12/15/2014


BANK CODE: POOL


Dept 651 AMBULANCE SERVICE

101-651-818.000

Dept 872 OTHER FUNCTIONS

101-872-818.200

101-872-962.000

101-872-962.000


ENGINEERING

MISCELLANEOUS

MISCELLANEOUS

INDIANA MICHIGAN POWER NOV 14 SERVICES

Total For Dept 448 STREET LIGHTING

MEDIC 1 NOV SERVICE

Total For Dept 651 AMBULANCE SERVICE

ABONMARCHE CONSULTANTS INC AMENDED PLATS



OCT PURCHASES

ORIENTAL TRADING - HOLIDAY BAGS

Total For Dept 872 OTHER FUNCTIONS

Total For Fund 101 GENERAL FUND

Fund 105 PNBALRSB

Dept 000

105-000-976.000

BARTON STREET

Fund 202 MAJOR STREET FUND

Dept 463 ROUTINE MAINTENANCE

202-463-751.000

GAS & OIL

202-463-756.000

202-463-756.000

202-463-756.000

202-463-933.000

OPERATING SUPPLIES

OPERATING SUPPLIES

OPERATING SUPPLIES


202-463-939.000

202-463-939.000

202-463-939.000

202-463-939.000

202-463-939.000






Dept 474 TRAFFIC SERVICES

202-474-756.000

202-474-784.000

OPERATING SUPPLIES

OPER SUPP SNOW & ICE



OCT GAS USAGE

OCT PURCHASES

TRI-STATE ELECTRICAL

SHARE CORP

RIDGE AUTO PARTS

THREE OAKS FORD

THREE OAKS FORD


THREE OAKS FORD

RIDGE AUTO PARTS

CABLE TIE & HEAT SHRINK

CITRASOL

OCT PURCHASES

CONNECTIONS

CORE RETURN

TURBO CORE

WHEEL ALIGNMENT

OCT PURCHASES

Total For Dept 463 ROUTINE MAINTENANCE

EXIT 4 STORAGE

COMPASS MINERALS

LP REFILLS

SALT

Total For Dept 474 TRAFFIC SERVICES

Total For Fund 202 MAJOR STREET FUND

Fund 203 LOCAL STREET FUND

Dept 463 ROUTINE MAINTENANCE

203-463-751.000

GAS & OIL

203-463-756.000

203-463-939.000

203-463-939.000

OPERATING SUPPLIES



ABONMARCHE CONSULTANTS INC BARTON STREET PARKING LOT

Total For Dept 000

Total For Fund 105 PNBALRSB

Dept 474 TRAFFIC SERVICES

203-474-756.000

203-474-756.000

203-474-756.000

203-474-784.000

OPERATING SUPPLIES

OPERATING SUPPLIES

OPERATING SUPPLIES



SHARE CORP


OCT GAS USAGE

CITRASOL

TURBO CORE


Total For Dept 463 ROUTINE MAINTENANCE

EXIT 4 STORAGE

STEPP MFG

LOWE'S

COMPASS MINERALS

LP REFILLS

SOLENOID VALVE

OCT PURCHASES

SALT

Total For Dept 474 TRAFFIC SERVICES

Total For Fund 203 LOCAL STREET FUND

Fund 208 PARK FUND

Dept 000

Page

:

4/7

Amount Check #

522.99

287.13

24.26

187.34

145.12

121.84

(100.00)

(100.00)

84.75

180.49

1,353.92

34.61

7,489.60

7,524.21

8,878.13

104.60

187.52

(100.00)

46.52

238.64

34.62

71.35

71.22

7,489.59

7,666.78

7,905.42

2,585.41

2,585.41

8,495.67

8,495.67

7,004.00

79.73

608.99

7,692.72

97,065.41

1,653.75

1,653.75

1,653.75

33223

33281

33308

33313

33242

33244

33314

33270

33239

33281

33242

33319

33308

33296

33316

33316

33313

33316

33296

33244

33239

33261

33272

33223

33242

33242

11/14/2014 12:04 PM

User: DEBBIE

DB: New Buffalo

GL Number

Fund 208 PARK FUND

Dept 000

208-000-255.000

Dept 691 PARK

208-691-716.000

208-691-716.100

208-691-716.100

208-691-720.000

208-691-728.000

208-691-751.000

208-691-756.000

208-691-756.000

208-691-767.000

208-691-767.000

208-691-767.000

208-691-818.000

208-691-831.000

208-691-853.000

208-691-853.000

208-691-920.000

208-691-920.000

208-691-920.000

208-691-931.000

208-691-931.000

208-691-932.000

208-691-932.000

208-691-933.000

208-691-939.000

208-691-939.000

208-691-962.000

GL Desc

Fund 590 SEWER FUND

Dept 537 SEWER

590-537-818.000

590-537-818.200

590-537-818.200

590-537-836.500

590-537-920.000

590-537-933.000

590-537-933.000

590-537-933.000

590-537-956.200

Fund 591 WATER FUND

Dept 536 WATER

591-536-716.000

591-536-716.100

591-536-716.100

591-536-720.000

591-536-728.000

591-536-728.000

591-536-743.000

591-536-743.000

591-536-751.000

591-536-756.000


POST DATES 10/18/2014 - 12/15/2014


BANK CODE: POOL


CUST DEP PAYABLE THREE OAKS SPOKES

Total For Dept 000

APPLE CIDER CENTURY





OFFICE SUPPLIES

GAS & OIL

OPERATING SUPPLIES

OPERATING SUPPLIES





MEMBERSHIPS & DUES

TELEPHONE

TELEPHONE

UTILITIES

UTILITIES

UTILITIES








MISCELLANEOUS

AMERAPLAN INC NOV ADMIN FEES

AMERAPLAN INC DEC 14 ADMIN FEES

WORKER COMP

STAPLES



MENARDS

MENARDS

MENARDS

OFFICE SUPPLIES

OCT GAS USAGE

MISC SUPPLIES

SNOW FENCE

SAFETY EQUIPMENT

MISC SUPPLIES

RIDGE AUTO PARTS

WORKING WELL


DONNELLY, PATRICK

COMCAST

NEW BUFFALO TOWNSHIP

OCT PURCHASES

OCTOBER SERVICES

CDL CONSORTIUM

NOV 14

0106866 NOV 14

WATER AT DOG PARK



MENARDS


SHERWIN WILLIAMS

NOV 14 SERVICES

NOV 14 SERVICE

MISC SUPPLIES

OCT PURCHASES

PAINT FOR MARINA

MENARDS

RIDGE AUTO PARTS

RIDGE AUTO PARTS

PETTY CASH

MISC SUPPLIES

OCT PURCHASES


OCT PURCHASES

PETTY CASH GENERAL

Total For Dept 691 PARK

Total For Fund 208 PARK FUND


ENGINEERING

ENGINEERING

GRSD-CONNECTION FEES

UTILITIES




REFUNDS

HOWARDS EXCAVATING

NIES ENGINEERING

WIGHTMAN & ASSOCIATES

GRSD SEWER AUTHORITY


AT&T

AT&T

AT&T

VAN PELT, MARY K

Total For Dept 537 SEWER

REPAIR STORM SECER WHITTAKER

SAW GRANT

SAW GRANT

CONNECTION FEE 44 S. WHITTAKER

NOV 14 SERVICES

0868 NOV 14

8531 NOV 14

0343 NOV 14


Total For Fund 590 SEWER FUND





OFFICE SUPPLIES

OFFICE SUPPLIES

CHEMICALS

CHEMICALS

GAS & OIL

OPERATING SUPPLIES

AMERAPLAN INC

AMERAPLAN INC DEC 14 ADMIN FEES

WORKER COMP

STAPLES

STAPLES





NOV ADMIN FEES

OFFICE SUPPLIES

OFFICE SUPPLIES

CHLORINE

CREDIT ON CYLINDERS

OCT GAS USAGE

ACETYLENE TANKS

Page

:

5/7

Amount Check #

780.00

1,472.50

5,144.00

350.00

316.04

70.38

60.00

85.70

221.46

8,500.08

8,500.08

5,678.34

60.00

60.00

1,094.46

263.49

93.77

2,428.00

(940.00)

634.11

74.25

50.00

50.00

50.00

130.94

34.64

809.57

15.16

10.14

49.12

187.72

48.55

6.87

171.88

113.01

10.00

645.68

15.00

15.00

562.94

54.73

439.61

73.90

221.94

50.89

122.93

9.97

53.00

140.00

4,043.19

4,093.19

33259

33286

33327

33252

33261

33229

33229

33229

33323

33232

33226

33226

33279

33311

33311

33225

33225

33281

33292

33317

33240

33238

33284

33261

33305

33273

33242

33309

33273

33296

33242

33296

33289

33232

33226

33226

33279

33311

33281

33287

33273

33273

33273

33296

33330

33276

11/14/2014 12:04 PM

User: DEBBIE

DB: New Buffalo

GL Number

Fund 591 WATER FUND

Dept 536 WATER

591-536-756.000

591-536-756.000

591-536-756.000

591-536-756.000

591-536-756.000

591-536-756.000

591-536-756.400

591-536-767.000

591-536-767.000

591-536-767.000

591-536-768.000

591-536-768.000

591-536-768.000

591-536-818.000

591-536-818.000

591-536-818.200

591-536-824.000

591-536-831.000

591-536-831.000

591-536-853.000

591-536-853.000

591-536-853.000

591-536-853.000

591-536-920.000

591-536-920.000

591-536-931.000

591-536-933.000

591-536-933.000

591-536-933.000

591-536-939.000

591-536-939.000

591-536-956.200

591-536-974.700

GL Desc


POST DATES 10/18/2014 - 12/15/2014


BANK CODE: POOL


OPERATING SUPPLIES

OPERATING SUPPLIES

OPERATING SUPPLIES

OPERATING SUPPLIES

OPERATING SUPPLIES

OPERATING SUPPLIES

LAB SUPPLIES




UNIFORMS

UNIFORMS

UNIFORMS



ENGINEERING

LAB CERTIFICATION FEE

MEMBERSHIPS & DUES

MEMBERSHIPS & DUES

TELEPHONE

TELEPHONE

TELEPHONE

TELEPHONE

UTILITIES

UTILITIES







REFUNDS

PLANT SECURITY EXPENSE


ETNA SUPPLY COMPANY

KNOLL BROS INC

JOHNSON, JEFFREY

LOWE'S

ETNA SUPPLY COMPANY

LOWE'S

ETNA SUPPLY COMPANY

RIDGE AUTO PARTS

RIGGS OUTDOOR POWER

JOHNSON, JEFFREY

SEARS COMMERCIAL ONE

PETTY CASH

HOWARDS EXCAVATING

WORKING WELL

NIES ENGINEERING

STATE OF MICHIGAN DEQ

GRUENER, ROBERT


ANDERSON, KENNETH

GRUENER, ROBERT

JOHNSON, JEFFREY

AT&T MOBILITY



MODEL COVERALL

ETNA SUPPLY COMPANY

RS TECHNICAL SERVICES INC

RIDGE AUTO PARTS

WHITEFORD FORD TRUCKS

RIDGE AUTO PARTS

VAN PELT, MARY K

RUNKLE ELECTRIC

ACETYLENE TANKS

EXTENSION RINGS

PROPANE

MEIJER - REIMBURSE CLOTHING

OCT PURCHASES

MATERIAL FOR DISTRIBUTION REPAIRS

OCT PURCHASES

MUELLER SADDLE

OCT PURCHASES

CHAINSAW

DICKS SPORTING - REIMBURSE CLOTHING

JOHNSON CLOTHING

PETTY CASH GENERAL

REPAIR STORM SECER WHITTAKER

OCTOBER SERVICES

DESIGN MARSHALL WATER MAIN

ANNUAL FEES

CDL RENEWAL

CDL CONSORTIUM

NOV 14

NOV 14

NOV 14

NOV 14

NOV 14 SERVICES

NOV 14 SERVICE

OCT SERVICE

SENSUS REPAIR

CHLORINATOR SERVICE

OCT PURCHASES

CAP OIL FILLER

OCT PURCHASES


REPAIR PHOTO CELL AND FIXTURE

Total For Dept 536 WATER

Total For Fund 591 WATER FUND

Page

:

6/7

Amount Check #

74.25

1,239.48

19.99

36.00

11.37

300.00

141.55

65.50

8.50

1,759.99

23.53

182.52

13.87

780.00

18.00

4,291.88

1,227.99

60.00

280.00

50.00

50.00

30.00

111.97

1,363.81

1,451.92

406.50

312.67

2,357.83

235.79

11.79

48.12

145.36

340.00

26,822.35

26,822.35

33330

33286

33275

33253

33276

33227

33253

33264

33230

33261

33305

33280

33243

33300

33296

33326

33296

33323

33301

33292

33243

33265

33264

33270

33243

33270

33243

33296

33298

33264

33304

33289

33259

11/14/2014 12:04 PM

User: DEBBIE

DB: New Buffalo

GL Number GL Desc


POST DATES 10/18/2014 - 12/15/2014


BANK CODE: POOL


Fund Totals:


Fund 105 PNBALRSB

Fund 202 MAJOR STREET FUND

Fund 203 LOCAL STREET FUND

Fund 208 PARK FUND

Fund 590 SEWER FUND

Fund 591 WATER FUND

Total For All Funds:

Page

:

7/7

Amount Check #

97,065.41

1,653.75

8,878.13

7,905.42

4,093.19

8,500.08

26,822.35

154,918.33

REVENUE AND EXPENDITURE REPORT FOR CITY OF NEW BUFFALO

PERIOD ENDING 11/30/2014

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014

INCREASE (DECREASE) GL NUMBER DESCRIPTION

Fund 101 - GENERAL FUND

Dept 000

101-000-404.000

101-000-417.000

101-000-445.000

PROPERTY TAXES

DELINQUENT TAX PERSONAL

PENALTY & INTEREST

101-000-477.000

101-000-478.000

101-000-479.000

101-000-480.000

101-000-574.000

101-000-576.000

101-000-577.000

101-000-606.000

101-000-615.000

BUILDING PERMITS

ELECTRICAL PERMITS

MECHANICAL PERMITS

PLUMBING PERMITS

EVIP

STATE REVENUE SALES TAX

STATE REVENUE LIQUOR LICENSE

COURT CHARGES

CLERKS FEES

101-000-617.000

101-000-618.000

101-000-619.000

101-000-629.000

101-000-629.100

101-000-656.000

101-000-657.000

101-000-665.000

101-000-670.000

101-000-673.000

101-000-675.000

101-000-678.000

FRANCHISE FEE

ADMINISTRATION FEE

PLANNING/ZONING REVIEW FEES

WASTE

PENALTY WASTE

TOWING SERVICE

PARKING FINES

INTEREST EARNED

RENTAL/LEASE

SALE OF ASSETS

DONATIONS

MISCELLANEOUS

2,189,693.00

0.00

7,500.00

30,000.00

10,000.00

5,000.00

5,000.00

10,092.00

145,420.00

8,000.00

8,500.00

1,250.00

42,500.00

84,000.00

1,000.00

220,026.00

2,000.00

75.00

1,000.00

800.00

200.00

500.00

100.00

40,000.00

2,187,428.91

29.50

0.00

23,770.50

4,992.00

2,928.00

1,571.00

1,633.00

51,396.00

8,053.65

4,071.94

1,391.51

14,798.69

55,954.72

0.00

62,708.33

1,400.21

0.00

685.00

245.45

200.00

0.00

1,427.00

12,993.22

0.00

0.00

0.00

1,908.36

1,003.00

420.00

234.00

0.00

27,211.00

110.00

0.00

202.90

14,798.69

0.00

0.00

15,201.76

308.98

0.00

0.00

0.00

0.00

0.00

0.00

(100.00)

2,812,656.00 2,437,678.63 61,298.69 Net - Dept 000

Dept 101-LEGISLATIVE

101-101-703.000

SALARIES APPOINTED

101-101-714.000

101-101-720.000

MEDICARE


101-101-721.000

101-101-756.000

101-101-826.000

101-101-831.000

101-101-885.000

101-101-903.000

101-101-962.000

UNEMPLOYMENT COMPENSATION

OPERATING SUPPLIES

LEGAL

MEMBERSHIPS & DUES

PUBLIC RELATIONS


MISCELLANEOUS

Net - Dept 101-LEGISLATIVE

Dept 172-EXECUTIVE

101-172-703.000

101-172-706.000

101-172-714.000

101-172-715.000

SALARIES APPOINTED

SALARIES PERMANENT

MEDICARE

SOCIAL SECURITY TAX

10,050.00

146.00

15.00

890.00

150.00

1,000.00

100.00

500.00

400.00

250.00

(13,501.00)

29,520.00

18,450.00

696.00

2,974.00

5,182.51

75.15

23.89

219.84

23.00

4,665.00

0.00

353.23

0.00

0.00

(10,542.62)

8,333.79

11,002.95

290.82

1,243.43

0.00

0.00

0.00

0.00

23.00

0.00

0.00

0.00

0.00

0.00

(23.00)

0.00

1,301.56

18.88

80.70

Page: 1/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

2,264.09

(29.50)

7,500.00

6,229.50

5,008.00

2,072.00

3,429.00

8,459.00

94,024.00

(53.65)

4,428.06

(141.51)

27,701.31

28,045.28

1,000.00

157,317.67

599.79

75.00

315.00

554.55

0.00

500.00

(1,327.00)

27,006.78

34.82

66.61

0.00

28.50

70.01

0.00

68.50

30.68

100.00

0.00

1,427.00

32.48

99.90

100.00

0.00

79.24

49.92

58.56

31.42

16.18

35.34

100.67

47.91

111.32

374,977.37

4,867.49

70.85

(8.89)

670.16

127.00

(3,665.00)

100.00

146.77

400.00

250.00

51.57

51.47

159.27

24.70

15.33

466.50

0.00

70.65

0.00

0.00

(2,958.38)

21,186.21

7,447.05

405.18

1,730.57

28.23

59.64

41.78

41.81




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014



101-172-716.000


101-172-716.100

101-172-717.000

101-172-718.000


LIFE & DISABILITY INSURANCE

RETIREMENT

101-172-720.000

101-172-721.000

101-172-728.000

101-172-756.000

101-172-801.000

101-172-818.000

101-172-826.000

101-172-831.000

101-172-853.000

101-172-903.000

101-172-934.000

101-172-962.000



OFFICE SUPPLIES

OPERATING SUPPLIES



LEGAL

MEMBERSHIPS & DUES

TELEPHONE



MISCELLANEOUS

37,602.00

2,000.00

2,805.00

8,395.00

522.00

1,683.00

150.00

100.00

2,000.00

300.00

500.00

1,000.00

1,200.00

350.00

200.00

200.00

7,143.65

153.19

748.56

2,068.70

346.89

0.00

0.00

0.00

0.00

0.00

0.00

0.00

350.00

0.00

0.00

0.00

0.00

(15.00)

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

50.00

0.00

0.00

0.00

(110,647.00) (31,681.98) (1,436.14) Net - Dept 172-EXECUTIVE

Dept 215-CLERK

101-215-703.000

101-215-706.000

101-215-706.100

101-215-714.000

101-215-715.000

101-215-716.000

101-215-716.100

101-215-717.000

101-215-718.000

101-215-720.000

101-215-721.000

101-215-728.000

101-215-756.000

101-215-801.000

101-215-818.000

101-215-831.000

101-215-903.000

101-215-962.000

SALARIES APPOINTED

SALARIES PERMANENT

SALARIES-OVERTIME

MEDICARE

SOCIAL SECURITY TAX




RETIREMENT



OFFICE SUPPLIES

OPERATING SUPPLIES



MEMBERSHIPS & DUES


MISCELLANEOUS

Net - Dept 215-CLERK

Dept 247-BOARD OF REVIEW

101-247-818.000


101-247-962.000

MISCELLANEOUS

Net - Dept 247-BOARD OF REVIEW

41,050.00

27,716.00

300.00

1,001.00

4,282.00

42,137.00

3,000.00

2,088.00

5,043.00

189.00

1,684.00

150.00

150.00

1,300.00

200.00

600.00

150.00

200.00

(131,240.00)

1,200.00

100.00

(1,300.00)

16,517.31

10,637.64

603.62

375.43

1,605.30

18,274.02

190.00

532.71

1,138.57

146.47

0.00

157.75

0.00

148.31

0.00

0.00

0.00

0.00

(50,327.13)

150.00

0.00

(150.00)

1,655.77

1,066.40

279.93

40.53

173.27

2,782.90

30.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(6,028.80)

0.00

0.00

0.00

Page: 2/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

30,458.35

1,846.81

2,056.44

6,326.30

175.11

1,683.00

150.00

100.00

2,000.00

300.00

500.00

1,000.00

850.00

350.00

200.00

200.00

(78,965.02)

19.00

7.66

26.69

24.64

66.45

0.00

0.00

0.00

0.00

0.00

0.00

0.00

29.17

0.00

0.00

0.00

24,532.69

17,078.36

(303.62)

625.57

2,676.70

23,862.98

2,810.00

1,555.29

3,904.43

42.53

1,684.00

(7.75)

150.00

1,151.69

200.00

600.00

150.00

200.00

40.24

38.38

201.21

37.51

37.49

43.37

6.33

25.51

22.58

77.50

0.00

105.17

0.00

11.41

0.00

0.00

0.00

0.00

(80,912.87)

1,050.00

100.00

(1,150.00)

12.50

0.00




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014



Dept 253-TREASURER

101-253-703.000

101-253-706.000

101-253-706.100

SALARIES APPOINTED

SALARIES PERMANENT

SALARIES-OVERTIME

101-253-714.000

101-253-715.000

101-253-716.000

101-253-716.100

101-253-717.000

101-253-718.000

101-253-720.000

101-253-721.000

101-253-728.000

MEDICARE

SOCIAL SECURITY TAX




RETIREMENT



OFFICE SUPPLIES

101-253-730.000

101-253-756.000

101-253-801.000

101-253-818.000

101-253-831.000

101-253-903.000

101-253-962.000

POSTAGE

OPERATING SUPPLIES



MEMBERSHIPS & DUES


MISCELLANEOUS

31,006.00

14,499.00

500.00

667.00

2,852.00

23,175.00

3,000.00

2,606.00

6,846.00

189.00

1,684.00

250.00

1,400.00

100.00

2,000.00

5,000.00

300.00

100.00

200.00

11,579.01

7,980.75

43.72

273.12

1,167.89

15,796.61

311.64

682.89

1,573.49

146.46

0.00

261.64

504.85

0.00

0.00

3,670.00

100.00

0.00

0.00

1,192.56

796.78

0.00

27.60

118.02

2,629.20

30.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(96,374.00) (44,092.07) (4,794.16) Net - Dept 253-TREASURER

Dept 257-ASSESSOR

101-257-707.000

101-257-714.000

101-257-715.000

101-257-720.000

101-257-721.000

101-257-728.000

101-257-730.000

101-257-756.000

101-257-801.000

101-257-818.000

101-257-831.000

101-257-903.000

101-257-962.000

SALARIES PART-TIME

MEDICARE

SOCIAL SECURITY TAX



OFFICE SUPPLIES

POSTAGE

OPERATING SUPPLIES



MEMBERSHIPS & DUES


MISCELLANEOUS

Net - Dept 257-ASSESSOR

Dept 262-ELECTIONS

101-262-703.000

101-262-730.000

101-262-756.000

101-262-801.000

101-262-818.000

101-262-903.000

SALARIES APPOINTED

POSTAGE

OPERATING SUPPLIES




1,800.00

26.00

112.00

261.00

159.00

100.00

1,200.00

100.00

100.00

27,700.00

35.00

500.00

100.00

(32,193.00)

2,000.00

500.00

250.00

1,250.00

3,000.00

1,000.00

750.00

10.88

46.50

173.47

39.87

0.00

504.86

0.00

0.00

7,148.00

0.00

57.00

0.00

(8,730.58)

0.00

0.00

276.47

0.00

2,080.85

181.00

150.00

2.18

9.30

0.00

0.00

0.00

0.00

0.00

0.00

848.00

0.00

0.00

0.00

(1,009.48)

0.00

0.00

0.00

0.00

1,093.13

0.00

Page: 3/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

19,426.99

6,518.25

456.28

393.88

1,684.11

7,378.39

2,688.36

1,923.11

5,272.51

42.54

1,684.00

(11.64)

895.15

100.00

2,000.00

1,330.00

200.00

100.00

200.00

37.34

55.04

8.74

40.95

40.95

68.16

10.39

26.20

22.98

77.49

0.00

104.66

36.06

0.00

0.00

73.40

33.33

0.00

0.00

(52,281.93)

1,050.00

15.12

65.50

87.53

119.13

100.00

695.14

100.00

100.00

20,552.00

35.00

443.00

100.00

(23,462.42)

41.67

41.85

41.52

66.46

25.08

0.00

42.07

0.00

0.00

25.81

0.00

11.40

0.00

2,000.00

500.00

(26.47)

1,250.00

919.15

819.00

0.00

0.00

110.59

0.00

69.36

18.10




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014



101-262-934.000


101-262-962.000

MISCELLANEOUS

500.00

200.00

450.00

147.55

0.00

0.00

(8,700.00) (3,135.87) (1,093.13) Net - Dept 262-ELECTIONS

Dept 266-ATTORNEY

101-266-826.100

101-266-826.300

101-266-826.400

LABOR MATTERS

COURT/ORDINANCE

OTHER LEGAL MATTERS

Net - Dept 266-ATTORNEY

Dept 276-CEMETERY

101-276-969.000

CONTRIBUTIONS TO OTHERS

8,000.00

12,500.00

17,000.00

(37,500.00)

0.00

3,856.70

37,292.59

(41,149.29)

0.00

717.80

2,166.44

(2,884.24)

24,000.00

(24,000.00)

10,000.00

(10,000.00)

2,000.00

(2,000.00) Net - Dept 276-CEMETERY

Dept 298-GENERAL GOVERNMENT

101-298-706.000

SALARIES PERMANENT

101-298-706.100

101-298-714.000

101-298-715.000

SALARIES-OVERTIME

MEDICARE

SOCIAL SECURITY TAX

101-298-716.000

101-298-716.100

101-298-717.000

101-298-720.000

101-298-721.000

101-298-728.000

101-298-730.000

101-298-751.000






OFFICE SUPPLIES

POSTAGE

GAS & OIL

101-298-756.000

101-298-818.000

101-298-831.000

101-298-853.000

101-298-903.000

101-298-920.000

101-298-931.000

101-298-932.000

101-298-934.000

101-298-939.000

101-298-943.000

101-298-956.200

101-298-962.000

101-298-971.000

OPERATING SUPPLIES


MEMBERSHIPS & DUES

TELEPHONE


UTILITIES





EQUIPMENT RENTAL

REFUNDS

MISCELLANEOUS

CASH SHORT/OVER

Net - Dept 298-GENERAL GOVERNMENT

29,281.00

500.00

432.00

1,846.00

10,534.00

1,000.00

300.00

826.00

842.00

2,500.00

6,500.00

400.00

5,000.00

2,500.00

3,000.00

3,000.00

2,000.00

9,700.00

10,000.00

5,000.00

3,000.00

1,000.00

1,000.00

3,000.00

5,000.00

0.00

(108,161.00)

10,790.55

0.00

150.23

642.33

4,638.48

123.00

72.24

456.66

252.32

793.66

1,376.05

13.35

1,198.92

1,755.82

1,663.76

1,605.78

144.00

3,526.74

6,978.06

3,345.54

1,042.98

83.17

379.00

2,668.52

957.90

6.60

(44,665.66)

1,235.56

0.00

17.23

73.64

765.41

15.00

0.00

0.00

0.00

0.00

0.00

3.32

26.46

0.00

0.00

237.25

0.00

458.61

0.00

0.00

0.00

0.00

0.00

18.53

67.30

0.00

(2,918.31)

Page: 4/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

50.00

52.45

(5,564.13)

90.00

73.78

8,000.00

8,643.30

(20,292.59)

0.00

30.85

219.37

3,649.29

14,000.00

(14,000.00)

41.67

18,490.45

500.00

281.77

1,203.67

5,895.52

877.00

227.76

369.34

589.68

1,706.34

5,123.95

386.65

3,801.08

744.18

1,336.24

1,394.22

1,856.00

6,173.26

3,021.94

1,654.46

1,957.02

916.83

621.00

331.48

4,042.10

(6.60)

23.98

70.23

55.46

53.53

7.20

36.36

69.78

66.91

34.77

8.32

37.90

88.95

19.16

100.00

36.85

0.00

34.78

34.80

44.03

12.30

24.08

55.29

29.97

31.75

21.17

3.34

(63,495.34)




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014



Dept 305-POLICE

101-305-705.000

101-305-706.000

101-305-706.100

SALARIES SUPERVISION

SALARIES PERMANENT

SALARIES-OVERTIME

101-305-707.000

101-305-714.000

101-305-715.000

101-305-716.000

101-305-716.100

101-305-717.000

101-305-718.000

101-305-720.000

101-305-721.000

SALARIES PART-TIME

MEDICARE

SOCIAL SECURITY TAX




RETIREMENT



101-305-722.000

101-305-728.000

101-305-751.000

101-305-756.000

101-305-767.000

101-305-768.000

101-305-768.100

101-305-768.200

101-305-769.000

101-305-801.000

101-305-818.000

101-305-826.000

101-305-831.000

101-305-851.000

101-305-853.000

101-305-903.000

101-305-913.000

101-305-916.000

101-305-920.000

101-305-931.000

101-305-933.000

101-305-934.000

101-305-939.000

101-305-962.000

101-305-979.000

MEDICAL EXPENSE

OFFICE SUPPLIES

GAS & OIL

OPERATING SUPPLIES


UNIFORMS

AMMO/WEAPONS EXEPNSE

UNIFORM ALLOW-RESERVE/CERT

K-9 SUPPLIES & EXPENSES



LEGAL

MEMBERSHIPS & DUES


TELEPHONE


FLEET INSURANCE

LIABILITY INSURANCE

UTILITIES





MISCELLANEOUS

EQUIPMENT

60,677.00

319,879.00

40,000.00

45,000.00

6,751.00

28,864.00

149,725.00

5,000.00

10,321.00

26,994.00

8,774.00

10,369.00

1,500.00

1,500.00

30,000.00

2,000.00

3,000.00

10,500.00

4,500.00

1,500.00

1,000.00

4,500.00

4,000.00

1,000.00

850.00

9,000.00

5,136.00

1,500.00

8,872.00

40,253.00

6,400.00

5,250.00

2,500.00

5,200.00

8,500.00

750.00

750.00

26,105.87

124,494.13

16,144.25

45,234.75

2,969.67

12,697.99

64,369.25

1,537.74

2,721.36

6,248.44

4,857.33

1,084.26

0.00

460.69

10,591.53

2,526.22

2,004.04

3,222.96

2,069.40

178.56

358.64

1,733.05

2,995.00

0.00

115.00

1,810.62

2,211.94

199.45

2,217.94

22,344.60

2,291.40

1,751.00

668.36

160.68

11,669.89

662.54

0.00

2,641.35

12,408.28

434.78

2,400.00

247.69

1,059.22

9,421.38

105.00

0.00

0.00

0.00

0.00

0.00

0.00

1,945.25

0.00

1,054.88

2,250.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

287.25

0.00

0.00

0.00

458.62

0.00

495.00

0.00

0.00

139.68

0.00

(872,315.00) (380,708.55) (35,348.38) Net - Dept 305-POLICE

Dept 336-FIRE

101-336-705.000

101-336-708.000

101-336-714.000

101-336-715.000

101-336-717.000

101-336-720.000


VOLUNTEER SALARIES

MEDICARE

SOCIAL SECURITY TAX



17,938.00

20,000.00

550.00

2,352.00

1,257.00

978.00

6,875.32

5,550.00

180.17

426.27

1,256.62

912.09

689.92

0.00

10.00

42.78

0.00

0.00

Page: 5/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

34,571.13

195,384.87

23,855.75

(234.75)

3,781.33

16,166.01

85,355.75

3,462.26

7,599.64

20,745.56

3,916.67

9,284.74

1,500.00

1,039.31

19,408.47

(526.22)

995.96

7,277.04

2,430.60

1,321.44

641.36

2,766.95

1,005.00

1,000.00

735.00

7,189.38

2,924.06

1,300.55

6,654.06

17,908.40

4,108.60

3,499.00

1,831.64

5,039.32

(3,169.89)

87.46

750.00

0.00

30.71

35.31

126.31

66.80

30.69

45.99

11.90

35.86

38.51

74.88

0.00

13.53

20.12

43.07

13.30

43.02

38.92

40.36

100.52

43.99

43.99

42.99

30.75

26.37

23.15

55.36

10.46

25.00

55.51

35.80

33.35

26.73

3.09

137.29

88.34

0.00

(491,606.45)

11,062.68

14,450.00

369.83

1,925.73

0.38

65.91

38.33

27.75

32.76

18.12

99.97

93.26




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014



101-336-721.000


101-336-728.000

101-336-751.000

101-336-756.000

OFFICE SUPPLIES

GAS & OIL

OPERATING SUPPLIES

101-336-767.000

101-336-768.000

101-336-801.000

101-336-818.000

101-336-826.000

101-336-831.000

101-336-851.000

101-336-853.000

101-336-903.000


UNIFORMS



LEGAL

MEMBERSHIPS & DUES


TELEPHONE


101-336-913.000

101-336-920.000

101-336-931.000

101-336-933.000

101-336-934.000

101-336-939.000

101-336-962.000

101-336-979.000

101-336-979.100

FLEET INSURANCE

UTILITIES





MISCELLANEOUS

EQUIPMENT

GEAR

1,900.00

500.00

3,500.00

1,000.00

3,000.00

3,000.00

5,000.00

1,900.00

500.00

400.00

3,000.00

2,500.00

400.00

21,000.00

7,000.00

3,500.00

9,500.00

500.00

8,000.00

2,500.00

10,500.00

0.00

149.29

0.00

518.78

284.39

0.00

0.00

225.89

174.00

0.00

0.00

1,785.05

825.45

60.00

10,291.50

1,668.80

607.88

6,020.82

0.00

2,861.98

389.20

0.00

10,369.77

0.00

0.00

174.34

0.00

0.00

0.00

177.10

0.00

0.00

0.00

0.00

50.00

0.00

0.00

179.04

10.91

125.00

0.00

0.00

0.00

0.00

0.00

(132,175.00) (51,433.27) (1,459.09) Net - Dept 336-FIRE

Dept 371-INSPECTION SERVICES

101-371-706.000

SALARIES PERMANENT

101-371-714.000

101-371-715.000

MEDICARE

SOCIAL SECURITY TAX

101-371-728.000

101-371-756.000

101-371-801.000

OFFICE SUPPLIES

OPERATING SUPPLIES


101-371-818.000

101-371-819.000

101-371-819.100

101-371-819.200

101-371-819.300

101-371-826.000

101-371-831.000

101-371-903.000

101-371-934.000

101-371-962.000


INSPECTION FEE

MECHANICAL INSPEC FEE

ELECTRICAL INSPECTION FEE

PLUMBING INSPECTOR

LEGAL

MEMBERSHIPS & DUES



MISCELLANEOUS

Net - Dept 371-INSPECTION SERVICES

Dept 442-STREET OPERATING

101-442-705.000


5,078.00

74.00

1,554.00

300.00

250.00

100.00

1,000.00

55,500.00

4,000.00

8,000.00

4,000.00

2,000.00

175.00

250.00

100.00

200.00

(82,581.00)

25,254.00

1,726.00

23.26

99.43

328.53

0.00

0.00

(35.00)

24,999.21

1,908.00

3,944.80

1,105.60

0.00

0.00

0.00

0.00

0.00

(34,099.83)

10,361.20

192.40

2.54

10.86

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(205.80)

1,034.85

Page: 6/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

1,750.71

500.00

2,981.22

715.61

3,000.00

3,000.00

4,774.11

1,726.00

500.00

400.00

1,214.95

1,674.55

340.00

10,708.50

5,331.20

2,892.12

3,479.18

500.00

5,138.02

2,110.80

10,500.00

(10,369.77)

7.86

0.00

14.82

28.44

0.00

0.00

4.52

9.16

0.00

0.00

59.50

33.02

15.00

49.01

23.84

17.37

63.38

0.00

35.77

15.57

0.00

100.00

(80,741.73)

3,352.00

50.74

1,454.57

(28.53)

250.00

100.00

1,035.00

30,500.79

2,092.00

4,055.20

2,894.40

2,000.00

175.00

250.00

100.00

200.00

33.99

31.43

6.40

109.51

0.00

0.00

(3.50)

45.04

47.70

49.31

27.64

0.00

0.00

0.00

0.00

0.00

(48,481.17)

14,892.80 41.03




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014



101-442-706.000

SALARIES PERMANENT

101-442-706.100

101-442-707.000

101-442-714.000

SALARIES-OVERTIME

SALARIES PART-TIME

MEDICARE

101-442-715.000

101-442-716.000

101-442-716.100

101-442-717.000

101-442-718.000

101-442-720.000

101-442-721.000

101-442-728.000

101-442-751.000

SOCIAL SECURITY TAX




RETIREMENT



OFFICE SUPPLIES

GAS & OIL

101-442-756.000

101-442-767.000

101-442-768.000

101-442-801.000

101-442-818.000

101-442-831.000

101-442-853.000

101-442-903.000

101-442-913.000

101-442-920.000

101-442-931.000

101-442-932.000

101-442-933.000

101-442-935.100

101-442-939.000

101-442-943.000

101-442-962.000

101-442-962.200

OPERATING SUPPLIES


UNIFORMS



MEMBERSHIPS & DUES

TELEPHONE


FLEET INSURANCE

UTILITIES




STORM SEWER REPAIR & MAINT


EQUIPMENT RENTAL

MISCELLANEOUS

MISC PROJECT COSTS

170,898.00

10,000.00

3,000.00

3,033.00

12,967.00

97,738.00

7,500.00

5,807.00

14,702.00

8,334.00

6,300.00

700.00

2,000.00

5,000.00

6,000.00

2,000.00

700.00

5,000.00

275.00

2,000.00

250.00

4,100.00

13,400.00

8,500.00

1,000.00

2,000.00

6,700.00

6,500.00

2,000.00

1,000.00

1,000.00

45,183.28

1,273.20

0.00

778.27

3,327.87

41,137.00

2,924.86

1,573.80

2,650.98

5,580.54

0.00

0.00

335.50

3,890.94

774.18

1,788.10

200.00

2,654.00

340.00

895.46

687.50

2,018.50

3,258.92

398.20

0.00

3,340.71

282.78

1,596.37

0.00

48.60

0.00

4,187.25

755.63

0.00

81.81

349.78

6,763.53

45.00

0.00

0.00

0.00

0.00

0.00

73.06

0.00

119.95

0.00

0.00

0.00

340.00

145.39

267.50

0.00

604.57

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(435,658.00) (137,300.76) (14,768.32) Net - Dept 442-STREET OPERATING

Dept 448-STREET LIGHTING

101-448-926.000

STREET LIGHTING 34,000.00 12,892.24 2,585.41

(34,000.00) (12,892.24) (2,585.41) Net - Dept 448-STREET LIGHTING

Dept 523-SOLID WASTE COLLECTION

101-523-818.000


101-523-956.200

REFUNDS

Net - Dept 523-SOLID WASTE COLLECTION

Dept 651-AMBULANCE SERVICE

101-651-818.000


237,392.00

0.00

(237,392.00)

102,000.00

98,835.79

30.77

(98,866.56)

42,478.35

0.00

0.00

0.00

8,495.67

Page: 7/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

125,714.72

8,726.80

3,000.00

2,254.73

9,639.13

56,601.00

4,575.14

4,233.20

12,051.02

2,753.46

6,300.00

700.00

1,664.50

1,109.06

5,225.82

211.90

500.00

2,346.00

(65.00)

1,104.54

(437.50)

2,081.50

10,141.08

8,101.80

1,000.00

(1,340.71)

6,417.22

4,903.63

2,000.00

951.40

1,000.00

77.82

12.90

89.41

28.57

53.08

123.64

44.77

275.00

49.23

24.32

4.68

0.00

167.04

4.22

24.56

0.00

4.86

0.00

26.44

12.73

0.00

25.66

25.66

42.09

39.00

27.10

18.03

66.96

0.00

0.00

16.78

(298,357.24)

21,107.76

(21,107.76)

37.92

138,556.21

(30.77)

41.63

100.00

(138,525.44)

59,521.65 41.65




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014



Net - Dept 651-AMBULANCE SERVICE

Dept 721-PLANNING COMMISSION

101-721-801.000


101-721-818.000

101-721-831.000


MEMBERSHIPS & DUES

101-721-903.000

101-721-962.000


MISCELLANEOUS

(102,000.00)

1,100.00

3,000.00

500.00

500.00

450.00

(42,478.35)

675.58

(27.00)

0.00

0.00

0.00

(8,495.67)

0.00

0.00

0.00

0.00

0.00

(5,550.00) (648.58) 0.00 Net - Dept 721-PLANNING COMMISSION

Dept 722-ZONING BOARD OF APPEALS

101-722-818.000


101-722-831.000

101-722-903.000

101-722-962.000

MEMBERSHIPS & DUES


MISCELLANEOUS

Net - Dept 722-ZONING BOARD OF APPEALS

Dept 872-OTHER FUNCTIONS

101-872-807.000

AUDIT

101-872-818.000

101-872-818.200

101-872-854.000


ENGINEERING

WEBSITE/TECH SUPPORT

101-872-881.000

101-872-912.000

101-872-913.000

101-872-916.000

101-872-932.500

101-872-962.000

101-872-963.000

MISCELLANEOUS PROJECT COST

FIRE INSURANCE

FLEET INSURANCE

LIABILITY INSURANCE

AMTRAK PLATFORM MAINT.

MISCELLANEOUS

BANK FEES

750.00

125.00

300.00

150.00

(1,325.00)

8,500.00

2,000.00

5,000.00

12,400.00

10,000.00

4,402.00

848.00

7,554.00

750.00

1,000.00

3,000.00

(55,454.00)

0.00

0.00

0.00

282.35

(282.35)

0.00

2,750.00

18,139.14

2,707.56

0.00

1,549.98

403.32

3,568.18

0.00

1,479.73

117.78

(30,715.69)

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00 Net - Dept 872-OTHER FUNCTIONS

Dept 965-TRANSFERS

101-965-898.000

101-965-980.000

101-965-999.130

101-965-999.400

TRANSFER TO PARK

TRANSFER TO EQUIP PURCHASE

TRANSFER TO DEBT SERVICE

TRANSFER TO NBBA

Net - Dept 965-TRANSFERS

125,000.00

106,000.00

62,710.00

135,000.00

(428,710.00)

0.00

0.00

62,710.00

135,000.00

(197,710.00)

0.00

0.00

0.00

0.00

0.00

Page: 8/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

(59,521.65)

424.42

3,027.00

500.00

500.00

450.00

(4,901.42)

61.42

(0.90)

0.00

0.00

0.00

750.00

125.00

300.00

(132.35)

0.00

0.00

0.00

188.23

(1,042.65)

8,500.00

(750.00)

(13,139.14)

9,692.44

10,000.00

2,852.02

444.68

3,985.82

750.00

(479.73)

2,882.22

0.00

137.50

362.78

21.84

0.00

35.21

47.56

47.24

0.00

147.97

3.93

(24,738.31)

125,000.00

106,000.00

0.00

0.00

0.00

0.00

100.00

100.00

(231,000.00)

Fund 101 - GENERAL FUND:

GL NUMBER DESCRIPTION


TOTAL REVENUES

TOTAL EXPENDITURES

NET OF REVENUES & EXPENDITURES

Fund 105 - PNBALRSB

Dept 000

105-000-665.000

105-000-674.000

105-000-698.740

105-000-976.000

INTEREST EARNED

POKAGON GRANTS

LRSB DISBURSEMENTS

BARTON STREET




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014

INCREASE (DECREASE)

2,812,656.00

2,950,776.00

(138,120.00)

2,000.00

0.00

350,000.00

0.00

2,437,678.63

1,231,611.38

1,206,067.25

328.81

14,500.00

0.00

2,952.55

61,298.69

85,049.93

(23,751.24)

0.00

0.00

0.00

0.00

352,000.00 11,876.26 0.00 Net - Dept 000

Dept 670

105-670-818.200

105-670-881.110

105-670-962.000

105-670-970.000

105-670-999.150

ENGINEERING

CAPITAL PROJECTS

MISCELLANEOUS

MISC CAPITAL IMPROVEMENTS

TRANSFER TO DEBT SERVICE (MT)

0.00

190,000.00

5,000.00

0.00

50,473.00

3,104.78

0.00

10,374.81

26,192.67

50,473.00

0.00

0.00

0.00

0.00

0.00

Net - Dept 670 (245,473.00) (90,145.26) 0.00

Page: 9/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

374,977.37

1,719,164.62

(1,344,187.25)

1,671.19

(14,500.00)

350,000.00

(2,952.55)

340,123.74

(3,104.78)

190,000.00

(5,374.81)

(26,192.67)

0.00

(155,327.74)

86.67

41.74

873.20

16.44

100.00

0.00

100.00

100.00

0.00

207.50

100.00

100.00

Fund 105 - PNBALRSB:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 202 - MAJOR STREET FUND

Dept 000

202-000-546.000

202-000-665.000

MOTOR VEHICLE FUND TAX

INTEREST EARNED

Net - Dept 000

Dept 463-ROUTINE MAINTENANCE

202-463-751.000

GAS & OIL

202-463-756.000

202-463-767.000

OPERATING SUPPLIES


202-463-818.000

202-463-933.000



202-463-939.000


352,000.00

245,473.00

106,527.00

126,000.00

100.00

126,100.00

17,000.00

5,000.00

1,500.00

6,000.00

11,500.00

10,200.00

14,828.81

93,097.81

(78,269.00)

33,700.63

40.99

33,741.62

2,416.38

2,352.15

0.00

1,882.81

1,280.79

809.33

0.00

0.00

0.00

10,706.97

0.00

10,706.97

522.99

187.34

0.00

0.00

0.00

0.00

337,171.19

152,375.19

184,796.00

92,299.37

59.01

92,358.38

14,583.62

2,647.85

1,500.00

4,117.19

10,219.21

9,390.67

4.21

37.93

73.47

26.75

40.99

14.21

47.04

0.00

31.38

11.14

7.93




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014


Fund 202 - MAJOR STREET FUND

Net - Dept 463-ROUTINE MAINTENANCE

Dept 474-TRAFFIC SERVICES

202-474-756.000

OPERATING SUPPLIES

202-474-784.000

202-474-818.000

202-474-933.000



EQUIPMENT REPAIR & MAINTENANCE

(51,200.00)

5,000.00

40,000.00

7,500.00

0.00

(8,741.46)

1,126.51

8,726.36

3,937.00

328.03

(710.33)

0.00

7,489.60

0.00

0.00

Net - Dept 474-TRAFFIC SERVICES

Dept 482-ADMINISTRATIVE

202-482-705.000


202-482-714.000

202-482-715.000

202-482-807.000

202-482-999.130

MEDICARE

SOCIAL SECURITY TAX

AUDIT


(52,500.00)

13,881.00

201.00

861.00

1,000.00

40,000.00

(55,943.00)

(14,117.90)

5,411.68

76.92

328.83

0.00

0.00

(5,817.43)

(7,489.60)

448.92

6.40

27.36

0.00

0.00

(482.68) Net - Dept 482-ADMINISTRATIVE

Dept 483-ENGINEERING

202-483-818.000


202-483-962.000

MISCELLANEOUS

Net - Dept 483-ENGINEERING

7,500.00

100.00

(7,600.00)

0.00

0.00

0.00

0.00

0.00

0.00

Page: 10/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

(42,458.54)

3,873.49

31,273.64

3,563.00

(328.03)

22.53

21.82

52.49

100.00

(38,382.10)

8,469.32

124.08

532.17

1,000.00

40,000.00

(50,125.57)

38.99

38.27

38.19

0.00

0.00

7,500.00

100.00

(7,600.00)

0.00

0.00

Fund 202 - MAJOR STREET FUND:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 203 - LOCAL STREET FUND

Dept 000

203-000-546.000

203-000-578.000

203-000-665.000

MOTOR VEHICLE FUND TAX

STATE REVENUE METRO ACT

INTEREST EARNED

Net - Dept 000

Dept 463-ROUTINE MAINTENANCE

203-463-751.000

GAS & OIL

203-463-756.000

203-463-767.000

OPERATING SUPPLIES


126,100.00

167,243.00

(41,143.00)

55,000.00

8,500.00

30.00

63,530.00

4,000.00

5,000.00

1,000.00

33,741.62

28,676.79

5,064.83

21,292.66

0.00

14.64

21,307.30

483.29

2,983.61

0.00

10,706.97

8,682.61

2,024.36

9,671.37

0.00

0.00

9,671.37

104.60

187.52

0.00

92,358.38

138,566.21

(46,207.83)

33,707.34

8,500.00

15.36

42,222.70

3,516.71

2,016.39

1,000.00

26.76

17.15

12.31

38.71

0.00

48.80

12.08

59.67

0.00




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014


Fund 203 - LOCAL STREET FUND

203-463-818.000


203-463-933.000

203-463-939.000



2,500.00

2,000.00

2,400.00

1,882.82

481.83

771.07

0.00

0.00

0.00

(16,900.00) (6,602.62) (292.12) Net - Dept 463-ROUTINE MAINTENANCE

Dept 474-TRAFFIC SERVICES

203-474-756.000

203-474-784.000

203-474-933.000

OPERATING SUPPLIES


EQUIPMENT REPAIR & MAINTENANCE

Net - Dept 474-TRAFFIC SERVICES

Dept 482-ADMINISTRATIVE

203-482-703.000

SALARIES APPOINTED

203-482-705.000

203-482-714.000


MEDICARE

203-482-715.000

203-482-807.000

SOCIAL SECURITY TAX

AUDIT

203-482-999.130


Net - Dept 482-ADMINISTRATIVE

5,000.00

20,000.00

0.00

(25,000.00)

3,180.00

7,576.00

156.00

667.00

1,000.00

20,000.00

(32,579.00)

1,548.84

8,726.35

328.03

(10,603.22)

0.00

4,695.97

66.62

284.97

0.00

0.00

(5,047.56)

71.22

7,489.59

0.00

(7,560.81)

0.00

393.53

5.58

23.93

0.00

0.00

(423.04)

Page: 11/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

617.18

1,518.17

1,628.93

(10,297.38)

75.31

24.09

32.13

3,451.16

11,273.65

(328.03)

30.98

43.63

100.00

(14,396.78)

3,180.00

2,880.03

89.38

382.03

1,000.00

20,000.00

(27,531.44)

0.00

61.98

42.71

42.72

0.00

0.00

Fund 203 - LOCAL STREET FUND:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 208 - PARK FUND

Dept 000

208-000-566.000

208-000-587.000

GRANT

DONATIONS

208-000-651.100

208-000-652.000

208-000-652.100

208-000-653.000

TRANSIENT MARINA FEES

BOAT LAUNCHING FEES

BOAT LAUNCH FEES-COMMERCIAL

CONCESSION

208-000-654.000

208-000-655.100

208-000-665.000

208-000-698.000

208-000-699.000

BEACH PARKING FEES

PAVILION RENTAL

INTEREST EARNED

MISCELLANEOUS

TRANSFER FROM GENERAL

Net - Dept 000

63,530.00

74,479.00

(10,949.00)

7,500.00

500.00

42,000.00

40,000.00

20,000.00

8,500.00

195,000.00

500.00

300.00

2,500.00

125,000.00

441,800.00

21,307.30

22,253.40

(946.10)

7,500.00

35.00

18,726.90

27,602.00

13,671.00

8,500.00

149,124.76

25.00

20.22

5,947.20

0.00

231,152.08

9,671.37

8,275.97

1,395.40

0.00

0.00

20.00

246.00

1,482.00

0.00

0.00

0.00

0.00

0.00

0.00

1,748.00

42,222.70

52,225.60

(10,002.90)

0.00

465.00

23,273.10

12,398.00

6,329.00

0.00

45,875.24

475.00

279.78

(3,447.20)

125,000.00

210,647.92

33.54

29.88

8.64

100.00

7.00

44.59

69.01

68.36

100.00

76.47

5.00

6.74

237.89

0.00




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014



Dept 691-PARK

208-691-705.000

208-691-706.000

208-691-706.100


SALARIES PERMANENT

SALARIES-OVERTIME

208-691-706.160

208-691-706.200

208-691-706.300

208-691-714.000

208-691-715.000

208-691-716.000

208-691-716.100

208-691-717.000

208-691-718.000

SALARIES-BOAT LAUNCH

SALARIES- MARINA

SALARIES-BEACH

MEDICARE

SOCIAL SECURITY TAX




RETIREMENT

208-691-720.000

208-691-721.000

208-691-722.000

208-691-728.000

208-691-751.000

208-691-756.000

208-691-767.000

208-691-768.000

208-691-801.000

208-691-807.000

208-691-818.000

208-691-818.200

208-691-826.000

208-691-831.000

208-691-853.000

208-691-903.000



MEDICAL EXPENSE

OFFICE SUPPLIES

GAS & OIL

OPERATING SUPPLIES


UNIFORMS


AUDIT


ENGINEERING

LEGAL

MEMBERSHIPS & DUES

TELEPHONE


208-691-912.000

208-691-913.000

208-691-916.000

208-691-920.000

208-691-931.000

208-691-932.000

208-691-933.000

208-691-939.000

208-691-943.000

208-691-962.000

208-691-963.000

208-691-967.000

208-691-970.000

208-691-971.000

208-691-999.500

FIRE INSURANCE

FLEET INSURANCE

LIABILITY INSURANCE

UTILITIES





EQUIPMENT RENTAL

MISCELLANEOUS

BANK FEES

MISC PROJECTS

MISC CAPITAL IMPROVEMENTS

CASH SHORT/OVER

TRANSFER TO DREDGE FUND

78,784.00

47,989.00

4,000.00

23,500.00

12,200.00

50,340.00

3,144.00

13,441.00

12,934.00

500.00

1,318.00

3,229.00

3,529.00

22,681.00

1,500.00

250.00

10,000.00

12,000.00

2,000.00

1,200.00

1,650.00

7,200.00

10,000.00

2,000.00

1,000.00

1,200.00

3,600.00

1,500.00

2,625.00

2,600.00

9,000.00

24,000.00

5,000.00

20,000.00

6,500.00

1,500.00

1,500.00

2,000.00

6,500.00

3,000.00

7,500.00

0.00

37,000.00

27,263.76

26,143.52

7.88

16,051.01

9,615.64

37,666.17

1,694.56

7,245.94

5,318.44

75.00

336.66

742.11

1,125.88

5,193.89

0.00

110.70

2,960.63

5,174.58

791.37

352.81

0.00

0.00

2,402.23

0.00

0.00

140.00

1,408.12

0.00

673.90

969.12

3,964.63

9,097.43

981.66

1,158.37

2,687.27

611.97

0.00

55.79

4,258.70

0.00

0.00

(16.60)

35,188.00

2,514.64

2,538.90

0.00

1,215.63

348.50

0.00

94.93

405.83

645.68

15.00

0.00

0.00

0.00

0.00

0.00

0.00

439.61

221.94

0.00

0.00

0.00

0.00

0.00

0.00

0.00

140.00

180.94

0.00

0.00

0.00

0.00

824.73

0.00

48.55

0.00

0.00

0.00

10.00

0.00

0.00

0.00

(5.00)

0.00

Net - Dept 691-PARK (461,414.00) (211,451.14) (9,639.88)

Page: 12/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

51,520.24

21,845.48

3,992.12

7,448.99

2,584.36

12,673.83

1,449.44

6,195.06

7,615.56

425.00

981.34

2,486.89

2,403.12

17,487.11

1,500.00

139.30

7,039.37

6,825.42

1,208.63

847.19

1,650.00

7,200.00

7,597.77

2,000.00

1,000.00

1,060.00

2,191.88

1,500.00

1,951.10

1,630.88

5,035.37

14,902.57

4,018.34

18,841.63

3,812.73

888.03

1,500.00

1,944.21

2,241.30

3,000.00

7,500.00

16.60

1,812.00

31.90

22.90

0.00

44.28

29.61

43.12

39.57

29.40

0.00

0.00

24.02

0.00

0.00

11.67

39.11

0.00

34.61

54.48

0.20

68.30

78.82

74.82

53.90

53.91

41.12

15.00

25.54

22.98

25.67

37.27

44.05

37.91

19.63

5.79

41.34

40.80

0.00

2.79

65.52

0.00

0.00

100.00

95.10

(249,962.86)

GL NUMBER


DESCRIPTION

Fund 208 - PARK FUND:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 209 - PARK IMPROVEMENT FUND

Dept 000

209-000-404.000

209-000-445.000

209-000-665.000

209-000-698.000

PROPERTY TAXES

PENALTY & INTEREST

INTEREST EARNED

MISCELLANEOUS




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014

INCREASE (DECREASE)

441,800.00

461,414.00

(19,614.00)

95,680.00

139.00

250.00

0.00

231,152.08

211,451.14

19,700.94

96,690.32

0.00

21.12

4.00

1,748.00

9,639.88

(7,891.88)

0.00

0.00

0.00

0.00

96,069.00 96,715.44 0.00 Net - Dept 000

Dept 751

209-751-974.000

Net - Dept 751

CAPTIAL IMPROVEMENTS 15,000.00

(15,000.00)

0.00

0.00

0.00

0.00

Page: 13/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

210,647.92

249,962.86

(39,314.94)

(1,010.32)

139.00

228.88

(4.00)

(646.44)

15,000.00

(15,000.00)

52.32

45.83

100.44

101.06

0.00

8.45

100.00

0.00

Fund 209 - PARK IMPROVEMENT FUND:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 225 - DREDGE FUND

Dept 000

225-000-589.000

CONTRIBUTIONS

225-000-665.000

225-000-699.100

INTEREST EARNED

TRANSFER IN

Net - Dept 000

Dept 806-HARBOR DREDGING

225-806-818.000


Net - Dept 806-HARBOR DREDGING

Fund 225 - DREDGE FUND:

96,069.00

15,000.00

81,069.00

35,000.00

200.00

34,000.00

69,200.00

12,000.00

(12,000.00)

96,715.44

0.00

96,715.44

30,074.00

36.97

35,188.00

65,298.97

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(646.44)

15,000.00

(15,646.44)

12,000.00

(12,000.00)

100.67

0.00

119.30

4,926.00

163.03

(1,188.00)

85.93

18.49

103.49

3,901.03

0.00


Fund 225 - DREDGE FUND

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 265 - DRUG LAW ENFORCEMENT FUND

Dept 000

265-000-655.000

265-000-665.000

FORFEITURE

INTEREST EARNED




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014

INCREASE (DECREASE)

69,200.00

12,000.00

57,200.00

500.00

3.00

65,298.97

0.00

65,298.97

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Net - Dept 000 503.00 0.00 0.00

Page: 14/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

3,901.03

12,000.00

(8,098.97)

500.00

3.00

503.00

94.36

0.00

114.16

0.00

0.00

Fund 265 - DRUG LAW ENFORCEMENT FUND:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 266 - CRIMINAL JUSTICE TRAINING (ACT 302)

Dept 000

266-000-580.000

266-000-665.000

266-000-961.000

STATE REVENUE JUSTICE TRAINING

INTEREST EARNED

CRIMINAL JUSTICE TRAINING

Net - Dept 000

Fund 266 - CRIMINAL JUSTICE TRAINING (ACT 302):

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 351 - DEBT SERVICE

Dept 000

351-000-699.000

351-000-699.100

351-000-699.312


TRANSFER IN

TRANSFER FROM PNBALRSB

Net - Dept 000

Dept 906-DEBT SERVICE

503.00

0.00

503.00

1,597.00

3.00

1,500.00

100.00

1,600.00

1,500.00

100.00

62,710.00

60,000.00

51,973.00

174,683.00

0.00

0.00

0.00

888.66

0.15

470.00

418.81

888.81

470.00

418.81

62,710.00

0.00

50,473.00

113,183.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

503.00

0.00

503.00

708.34

2.85

1,030.00

(318.81)

711.19

1,030.00

(318.81)

0.00

60,000.00

1,500.00

61,500.00

0.00

0.00

0.00

55.65

5.00

31.33

55.55

31.33

418.81

100.00

0.00

97.11




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014


Fund 351 - DEBT SERVICE

351-906-993.000

1997 B.A. BOND PRINCIPAL

351-906-993.100

351-906-993.300

351-906-993.700

2005 PAVING - PRINCIPAL

2007 BOND PRINCIPAL

2010 SEAWALL - PRINCIPAL

351-906-993.800

351-906-997.100

351-906-997.600

351-906-998.000

2010 SEAWALL - INTEREST

2005 PAVING - BOND INTEREST

2007 ST PAVING BOND INTEREST

FEES

58,000.00

35,000.00

20,000.00

40,000.00

10,473.00

2,415.00

2,295.00

6,500.00

0.00

35,000.00

20,000.00

40,000.00

5,647.50

1,601.25

1,355.00

900.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Net - Dept 906-DEBT SERVICE (174,683.00) (104,503.75) 0.00

Page: 15/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

58,000.00

0.00

0.00

0.00

4,825.50

813.75

940.00

5,600.00

0.00

100.00

100.00

100.00

53.92

66.30

59.04

13.85

(70,179.25)

Fund 351 - DEBT SERVICE:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 369 - BUILDING AUTHORITY DEBT FUND

Dept 000

369-000-665.000

369-000-695.000

INTEREST EARNED


Net - Dept 000

Dept 261-BUILDING AUTHORITY

369-261-993.000

369-261-997.000

369-261-998.000

1997 B.A. BOND PRINCIPAL

BOND INTEREST

FEES

Net - Dept 261-BUILDING AUTHORITY

174,683.00

174,683.00

0.00

0.00

135,000.00

135,000.00

115,000.00

16,605.00

1,500.00

(133,105.00)

113,183.00

104,503.75

8,679.25

0.16

135,000.00

135,000.16

115,000.00

9,855.00

0.00

(124,855.00)

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

61,500.00

70,179.25

(8,679.25)

(0.16)

0.00

(0.16)

0.00

6,750.00

1,500.00

(8,250.00)

64.79

59.82

100.00

100.00

100.00

100.00

59.35

0.00

Fund 369 - BUILDING AUTHORITY DEBT FUND:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 402 - EQUIPMENT PURCHASE FUND

Dept 000

402-000-566.000

402-000-665.000

GRANT

INTEREST EARNED

135,000.00

133,105.00

1,895.00

0.00

0.00

135,000.16

124,855.00

10,145.16

9,926.00

17.74

0.00

0.00

0.00

0.00

0.00

(0.16)

8,250.00

(8,250.16)

(9,926.00)

(17.74)

100.00

93.80

535.36

100.00

100.00




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014


Fund 402 - EQUIPMENT PURCHASE FUND

402-000-695.000

TRANSFER FROM GENERAL 106,000.00 0.00 0.00

106,000.00 9,943.74 0.00 Net - Dept 000

Dept 872-OTHER FUNCTIONS

402-872-942.000

EQUIPMENT 0.00

0.00

1,539.00

(1,539.00)

0.00

0.00 Net - Dept 872-OTHER FUNCTIONS

Dept 902-CAPITAL

402-902-981.000

402-902-981.200

402-902-981.300

402-902-981.500

POLICE VEHICLES&EQUIPMENT

STREET VEHICLES & EQUIPMENT

PARK VEHICLES & EQUIPMENT

CITY HALL OFFICE EQUIPMENT

Net - Dept 902-CAPITAL

40,000.00

28,000.00

28,000.00

10,000.00

(106,000.00)

40,970.48

0.00

0.00

0.00

(40,970.48)

0.00

0.00

0.00

0.00

0.00

Page: 16/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

106,000.00

96,056.26

% BDGT

USED

0.00

(1,539.00) 100.00

1,539.00

(970.48)

28,000.00

28,000.00

10,000.00

102.43

0.00

0.00

0.00

(65,029.52)

Fund 402 - EQUIPMENT PURCHASE FUND:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 590 - SEWER FUND

Dept 000

590-000-641.000

590-000-641.100

590-000-641.300

TAP IN FEES

TAP BUY INS

INSPECTION FEES

590-000-641.400

590-000-650.000

590-000-650.100

590-000-662.000

590-000-665.000

590-000-698.000

CONNECTION FEE

USAGE

READY TO SERVE

PENALTIES

INTEREST EARNED

MISCELLANEOUS

Net - Dept 000

Dept 537-SEWER

590-537-705.000

590-537-706.000

590-537-714.000

590-537-715.000

590-537-730.000


SALARIES PERMANENT

MEDICARE

SOCIAL SECURITY TAX

POSTAGE

106,000.00

106,000.00

0.00

5,000.00

10,000.00

500.00

1,500.00

375,000.00

420,000.00

7,500.00

300.00

1,000.00

820,800.00

33,369.00

10,356.00

634.00

2,711.00

1,600.00

9,943.74

42,509.48

(32,565.74)

15,250.77

6,923.58

295.00

1,400.00

138,702.48

123,619.36

4,818.68

128.70

935.00

292,073.57

10,415.63

11,986.06

309.60

1,323.41

1,285.21

0.00

0.00

0.00

0.00

0.00

59.00

0.00

24,903.73

29,527.68

1,135.96

0.00

0.00

55,626.37

907.69

1,018.45

26.70

114.20

0.00

96,056.26

63,490.52

32,565.74

(10,250.77)

3,076.42

205.00

100.00

236,297.52

296,380.64

2,681.32

171.30

65.00

528,726.43

22,953.37

(1,630.06)

324.40

1,387.59

314.79

9.38

40.10

100.00

305.02

69.24

59.00

93.33

36.99

29.43

64.25

42.90

93.50

31.21

115.74

48.83

48.82

80.33




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014


Fund 590 - SEWER FUND

590-537-756.000

OPERATING SUPPLIES

590-537-807.000

590-537-818.000

590-537-818.200

AUDIT


ENGINEERING

590-537-826.000

590-537-836.000

590-537-836.100

590-537-836.300

590-537-836.400

590-537-836.500

590-537-916.000

590-537-920.000

590-537-921.000

LEGAL

GALIEN RIVER SANITARY DISTRIC

GRS MAINTENANCE

GRSD - CAPITAL IMPROVEMENT

PLAN REVIEWS

GRSD-CONNECTION FEES

LIABILITY INSURANCE

UTILITIES

ELECTRICITY

590-537-933.000

590-537-935.000

590-537-943.000

590-537-956.200

590-537-962.000

590-537-991.500

590-537-995.000

590-537-998.000


SEWER REPAIR & MAINTENANCE

EQUIPMENT RENTAL

REFUNDS

MISCELLANEOUS

PRINCIPLE

INTEREST

FEES

1,000.00

8,375.00

5,000.00

2,000.00

750.00

380,000.00

20,000.00

109,000.00

100.00

1,000.00

1,800.00

3,800.00

1,500.00

150,000.00

1,000.00

400.00

0.00

1,500.00

63,954.00

33,208.00

100.00

13.59

0.00

5,130.00

16,616.50

0.00

83,193.16

6,610.24

29,384.74

0.00

2,800.00

1,396.46

1,814.81

0.00

1,070.21

211.56

0.00

403.31

0.00

0.00

16,923.59

0.00

0.00

0.00

0.00

5,144.00

0.00

0.00

0.00

0.00

0.00

350.00

0.00

316.04

0.00

216.08

0.00

0.00

221.46

0.00

0.00

0.00

0.00

Net - Dept 537-SEWER (833,157.00) (190,888.08) (8,314.62)

Page: 17/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

986.41

8,375.00

(130.00)

(14,616.50)

750.00

296,806.84

13,389.76

79,615.26

100.00

(1,800.00)

403.54

1,985.19

1,500.00

148,929.79

788.44

400.00

(403.31)

1,500.00

63,954.00

16,284.41

100.00

1.36

0.00

102.60

830.83

0.00

21.89

33.05

26.96

0.00

280.00

77.58

47.76

0.00

0.71

21.16

0.00

100.00

0.00

0.00

50.96

0.00

(642,268.92)

Fund 590 - SEWER FUND:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 591 - WATER FUND

Dept 000

591-000-641.000

591-000-641.100

591-000-641.200

591-000-648.000

591-000-649.000

591-000-650.000

591-000-650.100

TAP IN FEES

TAP BUY INS

WATER TAP SUPPLY REIM

USAGE - CASINO

USAGE-TWP

USAGE

READY TO SERVE

591-000-650.200

591-000-651.000

591-000-662.000

591-000-665.000

591-000-680.000

591-000-698.000

RTS - CASINO

ON/OFF FEES

PENALTIES

INTEREST EARNED

HYDRANT RENTAL

MISCELLANEOUS

820,800.00

833,157.00

(12,357.00)

10,000.00

10,000.00

2,000.00

323,268.00

12,000.00

300,000.00

375,000.00

23,364.00

1,200.00

9,000.00

900.00

100.00

500.00

292,073.57

190,888.08

101,185.49

14,091.47

5,336.17

(917.67)

132,530.40

3,961.08

115,691.99

116,775.71

0.00

269.28

3,568.69

654.86

290.00

1,060.24

55,626.37

8,314.62

47,311.75

0.00

0.00

0.00

26,070.00

1,469.08

18,669.56

25,435.09

0.00

60.00

897.21

0.00

0.00

0.00

528,726.43

642,268.92

(113,542.49)

(4,091.47)

4,663.83

2,917.67

190,737.60

8,038.92

184,308.01

258,224.29

23,364.00

930.72

5,431.31

245.14

(190.00)

(560.24)

35.58

22.91

818.85

140.91

53.36

(45.88)

41.00

33.01

38.56

31.14

0.00

22.44

39.65

72.76

290.00

212.05




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014



Net - Dept 000

Dept 536-WATER

591-536-705.000

591-536-706.000

591-536-706.100

591-536-714.000

591-536-715.000

591-536-716.000

591-536-716.100

591-536-717.000

591-536-718.000

591-536-720.000

591-536-721.000

591-536-728.000

591-536-730.000

591-536-743.000

591-536-751.000

591-536-756.000

591-536-756.100

591-536-756.200

591-536-756.300

591-536-756.400

591-536-767.000

591-536-768.000

591-536-801.000

591-536-807.000

591-536-818.000

591-536-818.200

591-536-818.600

591-536-818.700

591-536-818.800

591-536-819.500

591-536-823.000

591-536-824.000

591-536-826.000

591-536-831.000

591-536-853.000

591-536-903.000

591-536-912.000

591-536-913.000

591-536-916.000

591-536-920.000

591-536-930.000

591-536-931.000

591-536-933.000

591-536-939.000

591-536-943.000


SALARIES PERMANENT

SALARIES-OVERTIME

MEDICARE

SOCIAL SECURITY TAX




RETIREMENT



OFFICE SUPPLIES

POSTAGE

CHEMICALS

GAS & OIL

OPERATING SUPPLIES

SUPPLIES - WATER TAPS

METER REPLACEMENT

MISC TESTING SUPPLIES&TESTING

LAB SUPPLIES


UNIFORMS


AUDIT


ENGINEERING

CONTRACTUAL-WATER TAPS

SLUDGE REMOVAL

WATER INTAKE SERVICE

PERMIT FEE

MPWS FEES

LAB CERTIFICATION FEE

LEGAL

MEMBERSHIPS & DUES

TELEPHONE


FIRE INSURANCE

FLEET INSURANCE

LIABILITY INSURANCE

UTILITIES

PLANT REPAIR & MAINTENANCE




EQUIPMENT RENTAL

1,067,332.00

110,322.00

136,064.00

25,000.00

3,935.00

16,826.00

85,063.00

3,500.00

5,444.00

14,054.00

4,073.00

3,030.00

900.00

2,500.00

30,000.00

12,000.00

20,000.00

5,000.00

10,000.00

7,500.00

15,000.00

10,000.00

1,600.00

2,200.00

8,375.00

25,000.00

20,000.00

5,000.00

32,000.00

130,000.00

150.00

1,100.00

4,200.00

500.00

750.00

8,500.00

2,200.00

20,000.00

3,000.00

3,000.00

40,000.00

6,000.00

3,500.00

40,000.00

8,500.00

250.00

393,312.22

43,985.72

60,737.57

5,230.88

1,540.51

6,587.14

32,458.09

453.29

1,421.22

3,391.79

2,188.92

0.00

357.26

1,107.86

5,881.60

2,177.88

10,693.30

4,110.49

5,289.48

325.00

6,535.61

2,359.87

689.42

809.70

0.00

13,141.29

7,582.76

2,181.76

0.00

0.00

0.00

0.00

1,227.99

0.00

514.00

5,918.64

335.07

4,515.14

2,066.70

1,321.56

15,408.23

532.04

1,151.62

12,105.49

1,649.66

0.00

72,600.94

3,944.21

5,695.50

207.47

137.02

585.86

5,678.34

60.00

0.00

0.00

0.00

0.00

0.00

0.00

(940.00)

634.11

347.37

0.00

0.00

0.00

141.55

1,759.99

196.39

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

340.00

241.97

0.00

0.00

0.00

0.00

2,815.73

0.00

0.00

0.00

0.00

0.00

Page: 18/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

674,019.78

66,336.28

75,326.43

19,769.12

2,394.49

10,238.86

52,604.91

3,046.71

4,022.78

10,662.21

1,884.08

3,030.00

542.74

1,392.14

24,118.40

9,822.12

9,306.70

889.51

4,710.52

7,175.00

8,464.39

7,640.13

910.58

1,390.30

8,375.00

11,858.71

12,417.24

2,818.24

32,000.00

130,000.00

150.00

1,100.00

2,972.01

500.00

236.00

2,581.36

1,864.93

15,484.86

933.30

1,678.44

24,591.77

5,467.96

2,348.38

27,894.51

6,850.34

250.00

39.87

44.64

20.92

39.15

39.15

38.16

12.95

26.11

24.13

53.74

0.00

39.70

44.31

19.61

18.15

53.47

82.21

52.89

4.33

43.57

23.60

43.09

36.80

0.00

52.57

37.91

43.64

0.00

0.00

0.00

0.00

29.24

0.00

68.53

69.63

15.23

22.58

68.89

44.05

38.52

8.87

32.90

30.26

19.41

0.00




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014



591-536-956.200

REFUNDS

591-536-962.000

591-536-963.000

591-536-974.700

MISCELLANEOUS

BANK FEES

PLANT SECURITY EXPENSE

591-536-979.000

591-536-979.500

591-536-987.000

591-536-991.500

591-536-991.600

EQUIPMENT

HYDRANT REPLACEMENT

WATER MAIN EXTENSIONS

PRINCIPLE

2010 WATER SYS IMPR-INTEREST

1,000.00

1,000.00

0.00

2,500.00

52,000.00

6,000.00

40,000.00

65,000.00

35,186.00

254.15

0.00

926.09

340.00

3,616.35

2,698.87

0.00

0.00

17,186.55

145.36

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Net - Dept 536-WATER (1,088,722.00) (293,006.56) (21,990.87)

Page: 19/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

745.85

1,000.00

(926.09)

2,160.00

48,383.65

3,301.13

40,000.00

65,000.00

17,999.45

25.42

0.00

100.00

13.60

6.95

44.98

0.00

0.00

48.84

(795,715.44)

Fund 591 - WATER FUND:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 598 - SEWER MAINT RESERVE FUND

Dept 000

598-000-641.100

598-000-665.000

TAP BUY INS

INTEREST EARNED

Net - Dept 000

1,067,332.00

1,088,722.00

(21,390.00)

0.00

0.00

0.00

393,312.22

293,006.56

100,305.66

13,847.19

10.45

13,857.64

72,600.94

21,990.87

50,610.07

0.00

0.00

0.00

674,019.78

795,715.44

(121,695.66)

(13,847.19)

(10.45)

(13,857.64)

36.85

26.91

468.94

100.00

100.00

Fund 598 - SEWER MAINT RESERVE FUND:

TOTAL REVENUES

TOTAL EXPENDITURES


Fund 599 - WATER MAINT RESERVE FUND

Dept 000

599-000-641.100

599-000-665.000

TAP BUY INS

INTEREST EARNED

Net - Dept 000

Fund 599 - WATER MAINT RESERVE FUND:

0.00

0.00

0.00

0.00

0.00

0.00

13,857.64

0.00

13,857.64

2,668.06

142.18

2,810.24

0.00

0.00

0.00

0.00

0.00

0.00

(13,857.64)

0.00

(13,857.64)

(2,668.06)

(142.18)

(2,810.24)

100.00

0.00

100.00

100.00

100.00


Fund 599 - WATER MAINT RESERVE FUND




2014-15

AMENDED

BUDGET

YTD BALANCE

11/30/2014

NORMAL (ABNORMAL)

ACTIVITY FOR

MONTH 11/30/2014

INCREASE (DECREASE)

TOTAL REVENUES

TOTAL EXPENDITURES


0.00

0.00

0.00

2,810.24

0.00

2,810.24

0.00

0.00

0.00

Page: 20/20

AVAILABLE

BALANCE

NORMAL (ABNORMAL)

% BDGT

USED

(2,810.24)

0.00

(2,810.24)

100.00

0.00

100.00

TOTAL REVENUES - ALL FUNDS

TOTAL EXPENDITURES - ALL FUNDS


6,267,273.00

6,263,552.00

3,721.00

3,861,792.23

2,343,323.39

1,518,468.84

211,652.34

141,953.88

69,698.46

2,405,480.77

3,920,228.61

61.62

37.41

(1,514,747.84) 40,808.08

Mayor and Council To:

From: Debra Lambrix, CPFIM

Treasurer

RE:

Date:

Monthly Report

November 14, 2014

Please find attached the following items for your review and approval:

A.

Summary of Payables as of November 14, 2014

B.

Statements from:



Kotz, Sangster, et.al.



Schuitmaker, Cooper, et.al.



Nies Engineering



Wightman & Associates



Abonmarche

C.

Invoice Approval List by Fund

D.

Revenue/Expenditure Report as of November 30, 2014

If you have any questions please feel free to contact me. Thank you.

Respectfully submitted,

Debra Lambrix

Debra Lambrix, CPFIM, CPFA, MiCPT

Treasurer

CITY HALL









269/469-1500

FAX 269/469-7917

November 10,2014

MONTHLY WATER REPORT FOR OCTOBER 2014

Total amount of water treated in month 16,544,000 gals

Average daily water treated in month 534,000 gals.

Maximum water treated for one day 756,000 gals.

Minimum water treated for one day 398,000 gals.

Backwash water used in month 184,000 gals.

COMPARISON BY MONTH AND YEAR

October 2014 (this year) consumption 16,544,000 gals.

October 2013 (last year) consumption 18,341,000 gals.

CHEMICAL COSTS AND DATA

Chlorine used in month: 391 lbs. @ 0.73 /lb. $ 285.43

Fluoride used in month: 450 lbs. @ 0.47/lb. $ 211.50

Aluminum sulfate used in month:4,533 lbs @ $0.135/lb. $ 611.96

Total amount spent on chemicals $ 1,108.89

Total amount per million gallons $ 67.03

MAINTENANCE REPORT

1.Worked on water tower telemetry problems during month.

2.Runkle Electric installed new LED light above chlorine room outside door @ the Water Treatment Plant.

3.Mike Lord replaced drive belt on no. 1 flocculator during month.

4.Had settling of rock shore protection @ Water Intake Plant from storm on 10/31/14. Army Corps of Engineers have been called.

5.Replaced old laboratory refrigerator during month.

DISTRIBUTION REPORT

1.Replaced old 8 “ inoperable gate valve on North Townsend and East

Water Streets.

2. Read water meters.

3. Did staking for Miss Dig Systems.

4. Did ons/offs and checked high reading complaints

5. Did bacteriologic testing for neighboring communities.

6.Replaced old 4” fire hydrant at corner of North Smith & West

Mechanic Streets.

7.Did clean-up on various construction sites.

8.Helped Street Department prepare road cuts -getting ready for

asphalt.

9.Finished flushing fire hydrants during month.

10.Helped Street Department with two storm sewer repair projects.

11. Worked on GIS mapping Project with John Sayne from Street Dept.

12.Had operator training during month.

13.Went over Marshall Street Water Main Replacement Project with

Nies Engineering and city staff.

FUEL REPORT

1. Gasoline consumed 178.4 gals.

2. Diesel fuel consumed 12.0 gals

3. Total fuel consumed 190.4 gals.

4. Average per day 6.1 gals.

EQUIPMENT USAGE

Water Department backhoe 25.0 hrs.

Street Department backhoe 0.0 hrs.

Water Department Dump Truck 9.5 hrs.

Other 0.0 hrs.

BENEFIT MAN HOURS USED DURING MONTH

* vacation personal sick total hrs.

Ken Anderson 40.0 T.M. 0.0 T.M. 0.0 T.M. 40.0 T.M.

1 08.0 YTD 22.0 YTD 2.5 YTD 132.5 YTD

Chris Huston 0.0 T.M. 0.0 T.M. 8.0 T.M. 8.0 T.M.

4 0.0 YTD 36.5 YTD 40.0 YTD 116.5 YTD

Robert Gruener 8.0 T.M. 0.0 T.M. 0.0 T.M. 8.0 T.M.

80.0

YTD 4.5 YTD 8.0 YTD 92.5 YTD

Jeff Johnson 32.0 T.M. 8.0 T.M. 0.0 T.M. 40.0 T.M.

1 28.0 YTD 28.0 YTD 78.75 YTD 234.75 YTD

*(T.M. = This Month YTD = Year-to-date)

PROPOSED WORK FOR MONTH OF OCTOBER

1. Making new 1”water tap @ 114 South Jameson Street.

2. Working on Cross Connection Inspections.

3. Landscaping work on water projects.


Kenneth A. Anderson

City of New Buffalo

Water Superintendent

New Buffalo Township Public Library Board Minutes

October 14, 2014

1. Call to Order-Roll Call

Meeting was called to order at 4:00 pm by President Daniel Donnelly.

Members present: Daniel Donnelly, Sandy Sporleder, Nancy Mrozek, Cyndie Spriggs, Mary

McPherson, Kate Vyskocil and Albin Sikora

Absent: Leah Aaron and Andrea Brown

2. Approval of the Agenda

Motion made by Cyndie Spriggs and seconded by Sandy Sporleder to approve the agenda. All ayes, motion carried.

3. Reading and approval of the September minutes

Albin prompted some discussion about the agreement between the JBA and library agreement that Sally Tayler was supposed to create for the board. Dan said he had not heard back from

Sally, Sandy offered to contact Sally. Mary said to contact Sally’s assistant, which Sandy agreed to do. Mary reminded the board that attention to the minutes is needed because so much is being discussed at meetings. We need to make sure we follow up on what is discussed.

Motion made by Mary McPherson and seconded by Nancy Mrozek to approve the September minutes. All ayes, motion carried

5. September Treasurer's Report

Mary commented she had no comments on the Treasurer’s report, except that a substantial amount of money from the LRSB is still expected and the penal fines were more than expected.

Mary said even though we are where we should be on salaries we should be ready to see additions to staff and utilities going forward.

Julie explained that she would like guidance from the new auditor on the general fund and capital fund.

Julie also said that the board should decide what to do with small and large donations that come in. In the past the donations went to the building fund, but since we have the general fund, capital fund and the JBA fund, how does the board want to deal with future donations?

Julie proposed that small donations go back into the general fund. The Board discussed the options and Albin asked the Board to give Julie guidance for amounts for general fund miscellaneous and the JBA account. Sandy said she felt $1000 or more for the donor wall

should go into the JBA fund, and Cyndie suggested $500 or less goes into the general fund, and over $500 would go into the JBA fund. The Board accepted this suggestion, and Julie will talk with the auditor about the three accounts. Julie also stated that she always respects what the patron wants to do with their donation.

Julie said a question came up about the fee for the Pokagon room. Should we charge full price if the room is divided? The Board felt that the fee was so minimal that the fee should remain as is.

Motion made by Cyndie Spriggs and seconded by Albin Sikora to approve the treasurer’s

Report. All ayes, motion carried.

6. Privilege of the Audience

7. Business:

 Construction/JBA update : Julie handed out the JBA balance sheet to the board. Julie explained that we are at the close out phase of the project and so although the balance is to our favor, it has not been confirmed yet. The patio gate or gates are still being designed and will need to be paid for. The architect did not include a generator, only battery back-up for emergency lighting. This leaves the sump pump and elevator nonoperational if we experience a power outage. Julie will be getting quotes on adding a generator. Also, in the plans for the temporary easement agreement, is bushes to

“break up the fence line” on the Farina side of the fence. Farina is asking that we show him a plan of the bushes we plan on using. Julie will contact Manny for an estimate.

There may be additional technology, signage, and other small costs as well. Julie did have the plumber come in to discuss the water lines for vending machines. The lines should go in soon, and Julie has a lead on a vendor for the coffee. Julie said there are also a few minor issues with the building such as the handicap door opener and the

HVAC settings that they are still working on.



Auditor recommendation: Julie emailed the proposal to the board for review. Albin asked why a change in auditors, and Julie explained that Hutter & Associates were no longer doing governmental audits due to time consuming requirements. Gerbel &

Company does the School and City audit and came highly recommended. They would do both the JBA and the Library audit as a total audit, for a little more than we paid

Hutter. Gerbel does several library audits as well as municipal audits, so they are familiar with laws and procedures. Dan made the motion to hire Gerbal and Associates for the total audit for the next 3 years. Mary McPherson seconded the motion. All ayes, motion carried.



Employee Handbook: Julie submitted the updated employee Handbook for approval.

Mary McPherson asked that the formatting in the policy be consistent and Julie agreed to correct. The content is acceptable, and the committee will continue to update as needed. Albin made a motion to accept the employee policy, seconded by Cyndie. All ayes, motion carried.

 Personnel Committee Update: Albin explained that the committee consists of himself and Andrea, with Mary being informed as treasurer. The committee is looking at benchmarks, wages, pay scales and bonuses Albin told the board that Julie never

replaced Marguerite, and would like to now. We created a new position for the youth department, but in order to stop paying overtime, the position would now have to be filled. Julie explained that employees now do special tasks, such as Mel Cat, and adult programming that takes them away from the floor. Employees have vacation time they need to take, but have no one to fill in. Kate remarked that we knew this was coming with a much bigger building. Julie said that since they just interviewed there was a person from the interviews she would like to call. The board agreed this would be acceptable. The proposal from the personnel committee, made by Albin, is to hire a person for 20 hours per week. Dan seconded the motion. All ayes, motion carried.

 Library Board Policies: Julie updated the library board policies to reflect operations in the new building. She explained how the sections of the policy would be posted on the library website, and the complete copy would be available in print in the reference section. Kate suggested rewording a section about personal belongings and a section in children’s safety. Dan suggested that the section on skateboarding and bike riding be changed to library premises, Kate asked that the wording on donations also be changed.

These suggestions were accepted. Mary asked that the meeting use policies be consistently formatted also, and Nancy pointed out a few typos. Julie will make the changes. Kate asked about the unpaid holidays, especially Good Friday. The board felt it would be best to leave them as is for now. Motion made by Cyndie Spriggs, and seconded by Dan Donnelly. All ayes, motion carried.

Director Comments :

Julie told the board that Roy Quirconi has offered to hang one of his mobiles in the lobby. Julie will email the board photos to make the decision for which mobile to hang.

Several of the outreach agencies have scheduled appointment times, on Tuesdays in the small conference room. The programs are Area on Aging, PACE, Disability Network, Shelter services,

Goodwill Job placements. We will publicize these services.

8. Comments from the Board:

Dan commented on Sue Peterson’s excellent explanation of the Local History Room and how it will be used. Dan also asked the board if they felt comfortable with him asking the City to remove the no parking signs along the perimeter of the library. The board felt it is worth a try, although Julie felt as Thompson Street is so congested, focusing on Merchant Street would be preferred.

Sandy said she thinks the board should give more thought to the appreciation bonuses. The personnel committee will meet to discuss the bonuses for this year, then future bonuses. Julie will set the meeting.

9. Adjournment:

Motion made by Sandy and, seconded by Mary to adjourn the meeting at 5:12 p.m.


Nancy Mrozek, Secretary

GRSD SEWER AUTHORITY MEETING MINUTES

September 24, 2014

Meeting called to order at 10:00 a.m. at the Chikaming Township Center Meeting Room by

Chairman Jim Reimann. Roll call was taken with the following members present:

John Gast, Wayne Warner, Aaron Anthony, Archie Barkman New Buffalo Townships Alternate and

Jae J. Guetschow; City of New Buffalo Alternate.

Also Present: Ronald Sanford; Authority Manager, Christine Bennett; Recording Secretary and Mark Prein;

Prein and Newhof Engineering.

AGENDA

Motion by Wayne Warner supported by Aaron Anthony to approve September 24, 2014 Agenda. All ayes.

Motion carried.

MINUTES

Motion by Jae Guetschow supported by Wayne Warner to approve the August 27, 2014 GRSD Sewer Authority

Board Meeting Minutes. All ayes. Motion carried.

PAYABLES

Motion by Aaron Anthony supported by Archie Barkman to approve the August 2014 Payables of the General

Fund in the amount of ninety two thousand one hundred and ninety five dollars and seventy four cents

($92,195.74) as presented. All ayes. Motion carried.

MONTHLY REPORTS

A.) Manager’s Report – Ron reported the pump is rebuilt and installed at lift station #8. The insurance company did not give any information as to what, if anything will be covered on the digester. New parts for screening equipment have been shipped. Joe Forker unofficially gave his verbal notice that he is retiring on January 1,

2015. Assistant Manager Trent Stockman gave his two week notice. October 3, 2014 will be his last day. Job posting have gone out for Operators. There is a quote in the packet for Cummins Bridgeway; there have been some issues with Lift Station #1 & #30 Transfer switch.

The Treasury Report for the General Fund, Capital Improvement Fund, Operations and Maintenance Reports,

Manager’s Report and Monthly Meter Readings were presented.

Motion by John Gast supported by Aaron Anthony to accept the Treasury Reports and the Monthly Reports to be placed on file. All ayes. Motion carried.

OLD BUSINESS

A.) Mark Prein - Prein & Newhof Engineering

1.) Discuss Summary Interceptor Four Winds – Mark reviewed the video provided by Frame Services of the corroded pipe concerns North of US 12 to Siphon at the GRSD Plant. The piping from US 12 north is comprised of both concrete and ductile iron pipe. Concrete wall thicknesses can be estimated by understanding how the pipe is constructed and looking for specific visual wall thicknesses. Ductile iron is harder to evaluate due to the limited wall thickness and solid wall material. Mark stated that from the video it is apparent that protective coating was at one time present in the pipe. Mark had many recommendations but he suggested investigating the remaining wall thickness on the ductile iron pipe from the New Buffalo Township hall to the GRSD Plant. This will require excavating in multiple points to confirm wall thickness.

The board suggested Ron hire an excavator to excavate in the specific points on the pipe suggested by Mark. If the price is higher than five thousand dollars ($5.000.00) Ron will need the approval of Chairman Reimann before he can hire an excavator.

GRSD Sewer Authority

Sept 24, 14 Pg 2

2.) Master Agreement - Mark established a Master Agreement between Owner and Engineer with terms and conditions so that every time a new projected is started a Master Agreement is already in place.

Attorney Randy Hyrns reviewed the Agreement. He e-mailed Mark with his comments for the board to discuss.

The board went through Attorney Hyrns comments item by item.

Motion by Aaron Anthony supported by Wayne Warner to approve the Master Agreement contingent that Mark makes the changes to the Agreement discussed by the board members. All ayes. Motion carried.

3.) Approve Lakeside Lanes, Chikaming Township – Mark read his recommendations to the board stated on his letter dated September 19, 2014. Under Sanitary Sewer it says “all construction shall conform to Merritt

Engineering Standard Specifications, as well as “shall be modified it shall include a statement that GRSD Sewer

Authority Standard Specifications shall govern for all sanitary sewer related items.” Mark also pointed out his concern for a property that would be landlocked and should also be serviced by this extension.

Motion by Jae Guetschow supported by Archie Barkman to approve Lakeside Lanes Chikaming Township

Sewer Extension upon the recommendations listed from his letter dated September 19, 2014 to be incorporated in the referred project submittal package by Mark Prein of Prein & Newhof. All ayes. Motion carried.

4.) Pricing for Digester – The Digester will be cleaned out by Synagro in October. After the cleaning is complete, Mark will inspect the damaged digester for insurance purposes. For this inspection the approximate cost will be three thousand four hundred dollars ($3,400.00).

Motion by Aaron Anthony supported by Archie Barkman to authorize Mark Prein of Prein & Newhof

Engineering to inspect the damaged portion of the cleaned digester for insurance purposes in the amount of three thousand four hundred dollars ($3,400.00). All ayes. Motion carried.

5) Lift Station #10, #30 & #54 Evaluation – Project Update – Mark is still collecting data on Lift Station #10,

#30 and #54. He will have the results ready for October meeting.

6.) GIS Consolidation –Mark gave out a list of questions to each local unit regarding GIS. There have been three responses: New Buffalo Township, Lake Township’s and Chikaming Township. Still need the City of New

Buffalo and the City of Bridgman before Mark can set up another GIS Workshop.

7.) Standards – Mark stated he e-mailed Ron a copy of the Standards. There are two portions of Standards; a

Technical Portion and a General Policy Portion. The General Policy portion explains how to implement the standards and easement agreement. There are still questions on General Policy Portion; Mark gave a list of questions to Ron. Mark stated the Standards have to be complete, combined together and approved.

Chairman Reimann asked about the Methodist Church Grease trap installation. It has been completed and inspected.

NEW BUSINESS

A.) Discuss/Approve Repairs to Generator Lift Station #1 & #30 – The generator transfer switches on both of these lift stations are not working properly. The price quoted for parts and labor is five thousand one hundred and ninety dollars and eleven cents ($5,190.11) from Cummins Bridgeway.

Motion by John Gast supported by Jae Guetschow to approve the repair on both generator transfer switches for

Lift Station #1 & #30 from Cummins Bridgway in the amount not to exceed five thousand one hundred and ninety dollars and eleven cents ($5,190.11) for parts and labor. All ayes. Motion carried.

GRSD Sewer Authority

Sept. 24, 14 Pg. 3

B.) Discuss Pay Raise Non Union – Since the Union contract was approved on September 10, 2013 according to the Union Contract Union members received a 2% raise in pay on the anniversary of this date. Non union members receive a two percent (2%) raise January first. In order for everyone to get their pay raise at the same time Ron requested if the non union members can receive their raise at the same time for bookkeeping purposes.

Motion by John Gast supported by Jae Guetschow to approve a two percent (2%) to non union members so all employees will receive a pay raise at the same time. All ayes. Motion carried.

C.) Approve New 2015 Truck w/plow – Ron gave the board members three (3) estimates for new 2015 plow trucks. Siemens of Bridgman has a truck in the lot that is available now for three thousand dollars ($3,000.00) more than the other quoted trucks that have a three (3) to four (4) month wait. Jae stated the City of New Buffalo needs 2 new trucks. The board decided to go to Siemens of Bridgman and ask if three (3) trucks were purchased if the GRSD plow truck would be cheaper.

D.) 2015 Budget Committee selected – The Budget committee consists of Rose Dudiak, John Gast, Chairman

Reimann and Ron Sanford.

The next Regular GRSD Sewer Authority Meeting is scheduled for Wednesday September 24, 2014 at 10:00

A.M. to be held at the Chikaming Township Center Meeting Room.

ADJOURNMENT

Motion by Jae Guetschow supported by John Gast to adjourn the meeting at 11:40 a.m. All ayes. Motion carried.

Attested to________________________

Chairman – Jim Reimann

_________________________________ _____________________________

Recording Secretary – Christine Bennett Secretary - Wayne Warner

Harbor Commission Meeting

Minutes

November 6, 2014

Preliminary Pending Approval

Chairperson Nancy Smith called the meeting to order at 6:30 pm EST. Commissioners

Bob Spirito, George Repiscak, Pete Mrozek, Brian Flanagan and Alternates Doreen Kral and James Votava were in attendance. Acting City Manager Jay Guetschow attended the meeting.

The minutes of the October 2, 2014, meeting was unanimously approved following a motion by Mr. Mrozek and second by James Votava.

A memorandum dated October 28, 2014, from Acting City Manager regarding minor emergency repairs at the Municipal Marina was discussed. It was felt the requirement proposed for the signing of a liability waiver was unnecessary, as it would be covered by the policy on file for each vendor; Mr. Guetschow will discuss with the City’s insurance carrier. A list of known vendors was compiled for notification of the new policy. It was suggested an ad be placed in the local papers for notification to additional vendors.

Chairperson Smith motioned: We recommend the City Council ask the City Manager to go out for estimates to paint the finger piers at the City Marina. Motion was seconded by

Mrs. Kral and unanimously passed.

Mr. Repisak motioned: We recommend the City Council request estimates from

Donkersloot and Sons for the finishing of the pier ends at the City Marina including both the flat end and bullnose versions with lighting or provisions for future lighting. The motion unanimously assed following a second by Mrs. Kral.

Mr. Repiscak motioned: Recommend to the City Council that they apply the funds from the William Deputy Grant to the finishing of pier ends. Mr. Mrozek seconded and the motion was unanimously approved.

The Emergency Dredging Fund activity was reviewed. As all donations have been received, City match funds have been added to the account. At month end, the balance is

$270,280.63. Acting City Manager will discus with the City Treasurer the FDIC insurance coverage of this account as it now exceeds $250,000.

Mr. Ari Donkersloot who was in attendance assisted in a discussion of winterization of the Municipal Marina. The piers are designed to be lifted with a T-handle. The lifting of the piers would eliminate the possibility of ice damage, which is of concern with the current high water levels. Following the discussion, Mr. Spirito motioned: The City

Council is requested to obtain pricing for the lifting and securing of the piers at the City

Municipal Marina. It is believed that pricing for this service is on file. This is a time

sensitive issue as it must be completed prior to the formation of ice around the piers.

Chairperson Smith seconded and the motion carried unanimously.

Mr. Flanagan stated the signs at the Municipal Boat Launch are in poor shape. He has requested the sign and mount be painted with necessary repairs. Mrs. Kral stated the light posts at the beach parking lot are also in poor shape with peeling paint and should be addressed.

There being no further business to discuss, the meeting was adjourned at 6:50 pm EST following a motion by Mr. Mrozek and second by Mr. Mrozek. The motion carried unanimously.


Doreen M. Kral

Recording Secretary

Executive Search Presentation

Our Organization

Non-partisan, statewide association serving cities and villages

Founded in 1899

Work exclusively with local governments and public entities

Completed nearly 200 searches since 1998

Proven methodology

Customized process to meet specific community needs

Our Search Facilitators

Selected by the Michigan Municipal League

Decades of experience in local government

Assignment

Our Process Steps

1. Create Recruitment Profile to attract quality applicants

Candidate profile

Define position requirements (knowledge and skills)

Determine preferred attributes and character

Community profile

Highlights attractiveness to candidates

Insures unique needs match candidates skill set

Organizational profile

Company culture

Search Process Overview cont’d.

2. Develop Advertising Strategy

Create Unique Vehicle

Brochure and Ad copy based on profiles

Develop outreach strategy

Direct Access to Michigan’s city managers

Detailed profiles on MML website (+4,000 hits/wk)

National ICMA outreach

Network of professional affiliations

League’s exclusive email blast

Social media contacts

Search Process Overview cont’d.

3. Receive, review and rate resumes

4. Initial reference checks of candidates

Based on profile criteria

5. Present screened candidates to Council

6. Develop interview strategy

7. Complete close-out activities

Project Timing and Fees

Process typically takes 120 days + or --

Standard Search with member discount $15,000

Do-Not-Exceed pricing

Enhanced Search Package also available

Questions????????????

Help Create a Vision for the Area’s Future!

Attend a free workshop: “For the love of New Buffalo”

Wednesday, Nov 19 from 6-9 pm at New Buffalo High School.

Led by Internationally known Urban Strategist, Peter Kageyama.

Space is limited.

RSVP to: 312-965-9114 or info@newbuffalodda.org

The workshop is being presented by the

New Buffalo Downtown Developement Authority, through a grant from the Pokagon Fund.

NEW BUFFALO

THE GAT

EWAY

of

MICHIGAN

Executive Search Proposal

City of New Buffalo

November 2014

Heather Van Poucker

Director, Information & Policy Research

1675 Green Road Ann Arbor, MI 48105

734.669.6326 hvanpoucker@mml.org

Acting Manager Jae Guetschow

224 W. Buffalo


November 5, 2014

City of New Buffalo,

The Michigan Municipal League is pleased to offer the City of New Buffalo our assistance in selecting your next City Manager. The League is committed to strengthening Michigan communities, and works hand-in-hand with our members to provide the tools needed to effectively manage and develop their communities. This close relationship gives the League a deep understanding of a community’s needs and challenges and makes us uniquely qualified to provide a comprehensive executive search service.

The League’s executive search service is designed to ensure the best possible match between a community and its top administrator, with the ultimate goal of providing the community a highly qualified leader who will add tremendous value. To that end, we are dedicated to serving the needs of member communities before, during, and after a search process. Our service is focused exclusively on Michigan communities, but our recruitment is nationwide. We manage an unparalleled network of applicants, half of which are from outside the state.

Each search process is tailored to meet the community’s specific needs and goals. We work closely with the community to gain a full understanding of the priorities as a basis for structuring the search process. We facilitate with consensus-building around the attributes a community is looking for to gain a complete picture of the desired candidate’s experience, qualifications, and management style. This helps to ensure the best possible employment match, resulting in a successful, long-term placement.

We provide a high level of customized service in order to produce a quality match for the community. A typical search includes with the following services and requires 90 to 120 days to complete. The timeline varies depending on timing of ad placement, availability of candidates and city officials, and the needs of the community.

Feel free to contact the League with any questions or to request an in-person presentation from one of our search facilitators.

Thank you,

Heather Van Poucker

1

PROPOSAL FOR EXECUTIVE SEARCH FOR NEW BUFFALO CITY

MANAGER

SERVICE SUMMARY

•

Our executive search service typically includes the following activities, which are accomplished over the course of up to four personal visits with the search facilitator:

Development of an extensive candidate and community profile featured within a professionally designed recruitment brochure (print and electronic formats)

• Featured placement in the League's classifieds which receive 4,000+ hits per week

• Advanced marketing, including an exclusive direct email to Michigan municipal managers and others as appropriate, as well as the League’s social media (more than 5,000 followers)

Direct recruitment of passive candidates •

•

•

Thorough application analysis and personal pre-screening of viable applicants

Reference checks, social media check, and in-depth background investigation done by a third party

•

•

Customized interview questions and selection format/process, including roundtable interviews with an internal leadership team, and second or final interviews as needed

Development of the conditional offer of employment

SEARCH PROCESS

Develop Recruitment Profiles

In the first meeting, the search facilitator will facilitate a work session to develop a comprehensive recruitment profile. The work session should include various stakeholders including elected officials and city staff. The search facilitator will spur the development of an ideal recruitment profile that the city can agree on and be proud of. This ensures the quality of applicants recruited, as well as manages and clarifies the expectations of the new position. The recruitment profile has two components:

1. The Candidate Profile details the qualifications, experience, and professional characteristics required for the position. It is designed to reflect the goals and priorities of the community and goes beyond what is normally found in succinct ad language. The completed profile is used throughout the selection process as an objective tool for determining the most appropriate candidates to be interviewed, and ultimately a final selection.

2. The Community Profile provides a description of the position, the organization (i.e. organizational structure, services provided, etc.), and the community itself. This component is

2

an excellent opportunity to highlight the quality of life aspects of your city or region to prospective candidates (i.e. local and regional attractions, school systems, community strengths and cultural or entertainment opportunities.)

These profiles are used to develop a professionally designed recruitment brochure which is featured on the MML website in its entirety and directly emailed to targeted Michigan municipal professionals.

Develop and Administer Recruitment and Outreach Campaign

In order to recruit and select the most qualified candidates, it is necessary to effectively market the position to the widest and most appropriate audience. To accomplish this, we will develop an outreach and advertising campaign that includes placing advertisements in various professional publications specific to the area of expertise being sought. Our advertising strategy will include both written and electronic publications:

Featured placement on the League's Classified Ads (website, features complete recruitment brochure)

ICMA Website

League social media outlets

Other professional associations as appropriate (i.e. MGFOA, MAP, etc.)

Regional public administration associations

Public administration master's programs' career placement offices

Other municipal associations as appropriate (i.e., MTA, MAC, etc.)

The full recruitment brochure will be featured on the League’s web site which receives an average of 4,000 hits per week. League searches are always listed first with special graphics to highlight your position. This is an excellent opportunity to promote the position and your community to a wide range of prospective candidates.

In addition to advertising the position, we will utilize our extensive network of contacts to identify professionals in transition and managers who may have an interest in the opportunity.

We focus the recruiting effort on attracting the most qualified candidates, including passive candidates, to ensure an outstanding candidate pool. Following the closing date for receipt of resumes, we will proceed with resume review and interviews.

Screen Resumes and Narrow Field of Applicants

We receive resumes directly and assess each applicant against the criteria established in the recruitment profile to identify viable candidates who most closely meet the municipality’s requirements. We also conduct initial prescreening and online searches.

At the conclusion of this initial screening process, we present a confidential summary of the applicants and their qualifications which serves as the basis for a suggested “short-list” of

3

candidates for further consideration. After discussion and consideration, the municipality will determine whom to invite for personal interviews.

Once invitations to interview have been extended and accepted, the names and resumes of candidates are no longer protected by confidentiality. Until that time, we closely guard the identity of confidential applicants to ensure your search process yields the strongest pool of candidates. Please note that we do not ever release the name, resume, other identifiers or application materials of confidential applicants who are not viable candidates. We only lift confidentiality for viable candidates who agree to participate in the interview process.

Preliminary Reference Review

As the field of applicants is narrowed, we will conduct preliminary reference reviews to verify an applicant’s prior work history and learn more about the candidates' experience, past performance, and management style.

Interview and Selection Process

Once a list of final candidates has been developed, we will assist in coordinating and scheduling interviews. As well, we will develop interview questions that focus on the priorities outlined within the candidate profile.

Further, we will offer guidance and advice concerning appropriate interview topics as well as those that should be avoided. While our executive search facilitators have extensive experience in the field of human resources, and specifically interview and selection, they are not attorneys.

It is always advisable for the municipal attorney to be apprised of the proposed interview and selection process.

A search facilitator will attend and facilitate the interviews with each of the final candidates.

There will be one or two rounds of interviews, depending on the community’s preference. At the conclusion of the interview process, we will facilitate discussion and evaluation of each candidate.

Keep in mind that our search facilitators do not presume to choose the best candidate for the position. That important decision is completely at the discretion of the municipality. Rather, we aide in assessing interview responses and how they relate to the objective criteria established in the candidate profile and provide related guidance and expertise.

Search Close-out

After the community has chosen a candidate, the search facilitator will be able to assist in contract negotiations of the conditional and final offer. At this stage, the League will initiate a thorough background search handled by a contracted third party that specializes in employment investigation.

4

Once an agreement is reached with the individual selected for the position, the facilitator will perform closing tasks, such as personal notification of unsuccessful candidates.

Search Timeline

Timing is critical in an executive search and any delay in action can often result in losing a highly sought-after candidate. We encourage our client communities to establish a well-defined project timeline with the search facilitator at the first meeting to ensure the process moves quickly and positions the community to compete for the best talent. A sample timeline is provided below.

Typical project timeline

Activity

Week

1

Week

2

Week

3

Week

4

Week

5

Week

6

Week

7

Week

8

Week

9

Week

10

Weeks

11 & 12

Initial Meeting: create profiles, recruitment strategy, ad language

Place ads

Direct recruitment, active solicitation of candidates

Application screening, initial reference checks

Prepare short list, meet & review candidates

Conduct 1 st interviews

2 nd interviews

Extend conditional offer

Background checks

Close out activities

Our Search Facilitator

Our lead executive recruiter is Kathie S. Grinzinger. Ms. Grinzinger has an extensive background in human resources including organizational and employee development; job description analysis; selection processes; and evaluation. She served as the assistant city manager and then city manager for the City of Mt. Pleasant for 25 years before her recent retirement. Grinzinger has served as the

President of the Michigan Local Government Managers Association, served on the Michigan

Municipal League Board of Trustees and multiple League policy committees. She is a retired member of the International City/County Managers Association, and has served with distinction on many other boards. In the event Ms. Grinzinger is unavailable during the timeframe of your

5

municipality’s search, we will provide an alternate executive search facilitator, who has decades of experience in local government management and understands the unique skills and abilities required to succeed in this environment. All of our executive search facilitators follow our same methodology outlined within this document and have years of experience working with us in this capacity.

Our Clients

Below are listed some of the municipalities that have utilized the executive search services of the League in recent years. Clients include cities, villages, counties and townships of all sizes throughout the state. Many of our clients have been so pleased with our work that they become repeat customers for other positions, bringing our total number of searches near 200.

City of Albion

City of Alpena

City of Battle Creek

City of Belding

City of Berkley

City of Big Rapids

City of Bloomfield Hills

City of Boyne City

City of Brown City

City of Buchanan

City of Caro

City of Cass City

City of Cedar Springs

City of Cheboygan

City of Chelsea

City of Clawson

City of Clio

City of Croswell

City of Davison

City of Eastpointe

City of East Grand Rapids

City of Escanaba

City of Essexville

City of Evart

City of Farmington

City of Ferndale

City of Ferrysburg

City of Frankenmuth

City of Frankfort

City of Grand Blanc

City of Grand Ledge

City of Grayling

City of Huntington Woods

City of Inkster

City of Iron Mountain

City of Ironwood

City of Ishpeming

City of Jackson

City of Keego Harbor

City of Lapeer

City of Leslie

City of Lowell

City of Marine City

City of Marlette

City of Menominee

City of Midland

City of Milan

City of Monroe

City of Mount Pleasant

City of Muskegon Heights

City of Norton Shores

City of Norway

City of Parchment

City of Plymouth

City of Port Huron

City of Portland

City of Rogers City

City of Saint Clair

City of Saline

City of Sandusky

City of Sault Ste. Marie

City of South Lyon

City of Tecumseh

City of Three Rivers

Village of Beverly Hills

Village of Caro

Village of Cass City

Village of Cassopolis

Village of Constantine

Village of Douglas

Village of Franklin

Village of Holly

Village of Kalkaska

Village of Kingsley

Village of Lake Orion

Village of L’Anse

Village of Mackinaw City

Village of Mattawan

Village of Middleville

Village of Newberry

Village of Oxford

Village of Paw Paw

Village of Reese

Village of Sparta

Village of Stockbridge

Village of Wolverine Lake

Brighton Township

Coloma Township

Delhi Township

Delta Township

Huron Township

Lyon Township

Oakland Township

Shelby Township

Hartland Township

Spring Lake Township

6

City of Grosse Pointe City of Troy

City of Grosse Pointe Woods City of Whitehall

City of Harper Woods

City of Hart

City of Highland Park

City of Williamston

City of White Cloud

City of Woodhaven

City of Hillsdale

City of Howell

Village of Baraga

Village of Bellevue

Ypsilanti Township

Saint Joseph County

Saginaw County Road Commission

White Lake Fire Authority

Coloma Township

White Lake Fire Authority

Pricing

The League provides a total not-to-exceed price of $15,000 for the executive search service which includes both professional fees and project expenses (advertising, travel, etc.) This ensures you know exactly what you will spend up front to complete this critical process.

The League welcomes the opportunity to assist the City of New Buffalo in this search. Please feel free to contact me directly with questions about our service or this proposal.

Sincerely,

Sent via email

Heather Van Poucker

Director, Information & Policy Research

* * * *

Please provide authorized signature below to officially engage the League to provide the executive search services outlined within this proposal:

AUTHORIZED SIGNATURE ____________________________________________________

TITLE______________________________________________ DATE: _________________

7

Proposal for Executive Search Services

City Manager

City of New Buffalo, Michigan

October 2014

Strategic Government Resources

Ron Holifield, CEO

PO Box 1642

Keller, Texas 76244

214-676-1691

Ron@GovernmentResource.com

October 24, 2014

Jae Guetschow, Acting City Manager

City of New Buffalo

224 W. Buffalo Street

New Buffalo, Michigan 49117

Dear Mr. Guetschow:

Thank you for the opportunity to submit this full service proposal to assist the City of New Buffalo in your search for a new City Manager.

SGR is one of the top three local government executive search firms in the nation and has the unique ability to provide a personalized and comprehensive search service to meet your needs.

I would like to draw your attention to a few key items that distinguish SGR from other search firms:



SGR has a database of over 4,800 city management professionals



SGR has formal collaborative training partnerships with Maryland Municipal League, Ohio

City/County Management Association, Oklahoma Municipal League, Missouri Municipal

League, and National Public Employers Labor Association.



SGR is currently conducting City Manager/Administrator searches for the cities of Alvin

Duncanville, Joshua, Kyle, Montgomery Port Arthur, Stephenville, and Tyler, Texas, and

Miami, Oklahoma.

The simple fact is that no other firm can touch our reputation for being trusted by both clients and candidates, and for successful long term placements.

We are truly excited about the prospect of doing this search for the City of New Buffalo. I look forward to discussing in more detail how we can help you select an exceptional City Manager and am available to visit in person with you at your convenience.


Ron Holifield

Chief Executive Officer

SGR Executive Search


214-676-1691

P O Box 1642 Keller, Texas 76244 817-337-8581 www.GovernmentResource.com

Table of Contents

Tab 1 Company Contact Information

Tab 2 Company Profile

Tab 3 Unique Qualifications

Tab 4 Key Personnel for this Project

Tab 5 Project Methodology

Tab 6 Proposed Timeline

Tab 7 Project Cost

Tab 8 Provision of Service Guarantee

Tab 9 References

Tab 10 Recent Executive Search Clients and Positions Recruited

Tab 11 Unsolicited Feedback

Tab 12 Sample Position Profile Brochure

Tab 13 Sample Comprehensive Background Screening Report

Tab 14 Sample DiSC Management Profile Report

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 1 

Contact Information

Contact Information for Binding Official / Primary Contact

Cyndy Brown, Managing Director of Recruitment & Administration


Address:

Cell:

Office:

Fax:

Email:

Website:

P.O. Box 1642, Keller, TX 76244

817-919-4778

817-337-8581

817-796-1228

CyndyBrown@GovernmentResource.com

www.governmentresource.com

Alternate Contact

Ron Holifield, CEO


Address:

Cell:

Office:

Fax:

Email:

Website:

P.O. Box 1642, Keller, TX 76244

214-676-1691

817-337-8581

817-796-1228


www.governmentresource.com

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 2 

Company Profile

Background

Strategic Government Resources (SGR) was founded in 1999 and is fully owned by former City

Manager Ron Holifield. Ron spent two high profile decades in city management, which included service as City Manager in several cities. He founded SGR for the express purpose of helping local governments be more successful by recruiting, assessing, and developing innovative, collaborative, authentic leaders. We specialize in executive recruitment, live training, online training, leadership development, assessments, consulting, and various other services geared to promote innovation in local governments.

Mission & Core Values

SGR’s mission is to facilitate innovative leadership in local government. The simple fact is that in today’s world of limited resources, local governments must innovate to survive. SGR has and continues to be a leader in spurring innovation in local government.

SGR’s core values are: Customer Service; Integrity; Philanthropy; Continuous Improvement;

Flexibility; The Golden Rule; Collaboration; and, Protecting Relationships.

Office Locations

SGR’s corporate headquarters is in the Dallas/Fort Worth Metro area in Keller, Texas. SGR also has regional offices in:

Texas

Cleburne

College Station

Denison

Greenville

Murchison

New Braunfels

San Marcos

Sugar Land

Florida

Bradenton

Kissimmee

Illinois

Chicago

Louisiana

Baton Rouge

Oklahoma

Edmond

Norman

Stillwater

Executive Search Team

 Ron Holifield, Chief Executive Officer

 Cyndy Brown, Managing Director of Recruitment & Administration

 Melissa Valentine, Director of Executive Search Operations

 Lori Philyaw, Director of Interim Management Services



Cindy Hanna, Executive Search Manager

 Katie Corder, Executive Search Manager



Molly Deckert, Executive Search Manager



Abi Compton, Executive Search Coordinator



Muriel Call, Research Assistant

Executive Search Team (continued)

 Bill Peterson, Senior Vice President, Executive Search

 Chester Nolen, Senior Vice President, Executive Search

 Gary Holland, Senior Vice President, Executive Search

 Mike Tanner, Senior Vice President, Executive Search

 Ron Robinson, Senior Vice President, Executive Search

 Tommy Ingram, Senior Vice President, Executive Search

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 3 

Unique Qualifications

Marketing and Networking



SGR’s 10 in 10 Leadership and Innovation e-newsletter, where this position will be announced, reaches over 75,000 subscribers.



SGR has a database of over 4,800 city management professionals.



SGR has formal collaborative training partnerships with Maryland Municipal League,

Ohio City/County Management Association, Missouri Municipal League, Oklahoma

Municipal League, and National Public Employers Labor Relations Association.



SGR trains approximately 800 local government employees each month in live training classes.



SGR has almost 300 local government clients in 40 states for our recruitment, training, and leadership development business lines combined.

Comprehensive Needs Assessment

SGR’s executive recruiting services are unequaled. Our role is to find the person who is the very best possible match for you. SGR devotes a tremendous amount of energy to understanding your organization’s unique culture, environment, and local issues to ensure a great “fit” from values, philosophy, and management style perspectives.

Finding “qualified” candidates is not very difficult; the hard part is finding qualified candidates who are the right “fit” for your organization. A “leading edge” candidate and a “safe harbor” candidate often look the same on paper but will have profoundly different impacts on your organization.

The Network

SGR maintains one of the most extensive networks of local government professionals in the nation. For instance, CEO Ron Holifield sends out a weekly e-newsletter that reaches 75,000 local government professionals. In addition, each executive search project manager has years of experience in local government and a national network of relationships. The entire group works as a team to leverage their networks to assist with each search. SGR team members are active on a national basis, in both local government organization and professional associations. Many

SGR staff members frequently speak and write on issues of interest to local government executives.

Only SGR can work all of the relevant networks as a peer and insider, resulting in better recruitment, better investigation, better intelligence, better information, and better final decisions.

Accessibility

Your executive recruiter is accessible at all times throughout the search process and can be reached by candidates or clients, even at night and on weekends, on cell phone, home phone, or via email.

Trust of Candidates

SGR has a track record of remarkable confidentiality and providing wise counsel to candidates and next generation leaders; we have earned their trust. As a result, SGR is typically able to get exceptional prospects to become candidates, even if they have declined to become involved in other search processes, merely because candidates trust SGR to assess the situation well, to communicate honestly and bluntly, and to maintain their confidentiality.

Responsive to You

When a problem arises or you have questions, you can count on SGR staff to be available, to be prepared, and to respond promptly.

Listening to Your Unique Needs

SGR is more interested in listening than in talking. Some firms depend on their tried and true stable of reliable candidates. These firms do not really need to listen to the client because the search will result in the same list of finalists, no matter what type of information they receive from the client. SGR devotes tremendous energy to actively listening to you and helping you define and articulate your needs. SGR does not just go through the motions and then provide you with a list of qualified names from a stable of regulars. We work hard to conduct a comprehensive search that is unique to you.

No Surprises

One of the worst things that can happen for you is to get surprised with undisclosed information about a finalist, especially if the surprise comes in the form of a newspaper article that you find out about from your critics. SGR does thorough background work on candidates to minimize the chance for surprises and has never had one single client embarrassed by surprises about one of our candidates.

Recruitment Videos

SGR offers the option of developing a custom video recruitment ad for posting on YouTube and linking to the video in other media sources. A sample SGR recruitment video for the City of

Owasso, Oklahoma, can be viewed at www.tinyurl.com/OwassoOKCM .

Comprehensive Background Investigation Reports

SGR provides the most comprehensive background investigations in the industry, and we are the only search firm to use a licensed private investigation firm for these services.

Recorded Online Interviews with Candidates

SGR offers the option of recording short videos of candidates answering 3-6 questions. This allows the search committee to see candidates in an interview situation prior to the finalist stage of the search process and without having to pay for travel expenses.

Comprehensive Media Reports

SGR produces a comprehensive media search report on each finalist candidate. Each Media

Report is compiled from information gathered using our proprietary online search process. This is not an automated process, and produces far superior results than a standard media or simple

Google search. The report length may be as long as 350 pages per candidate and may include news articles, links to video interviews, blog posts by residents, etc. No other firm provides such comprehensive media reports.

Psychometric Assessments

SGR uses the DiSC Management psychometric assessment to provide a detailed understanding of how candidates will lead and manage an organization. The psychometric assessment report also provides valuable information regarding candidates’ strengths and weaknesses.

Equal Opportunity Commitment

SGR strongly believes in equal opportunity. SGR does not discriminate and is careful to follow both the letter and the spirit of laws regarding equal employment opportunities and nondiscrimination. More importantly, however, SGR believes that equal opportunity is an ethical issue. SGR quite simply will not enter into an engagement with an entity or organization that directs, or expects, that bias should, or will be, demonstrated on any basis other than those factors that have a bearing on the ability of the candidate to do the job. You can anticipate that

SGR will make a serious and sincere effort to include qualified women and minority candidates in the finalist pool. Although SGR obviously cannot, and would not, guarantee the makeup of the finalist group, SGR does have relationships and contacts nationwide to encourage the meaningful participation of women and minority candidates.

Superior Experience and Track Record

SGR has a reputation for excellence among both candidates and clients. Many of our clients have used our services for multiple key positions, reflecting the high quality of our work and the long-term nature of our relationships. For example, when we conducted the Amarillo City

Manager search, the local newspaper editorialized that our search process “approached perfection” and praised the elected officials for conducting such a rigorous process.

Practicing the Golden Rule

Because of our years of experience in local government, SGR understands what you are experiencing, how as executive search consultants we can make your life easier, and what will frustrate you. In short, SGR believes in the Golden Rule as a matter of philosophy, but SGR is able to practice the Golden Rule as a matter of experience.

Cost

For a variety of reasons that are detailed in this proposal, SGR will provide the most costeffective executive search for your city. Some firms low ball their price, and make up for it by reducing the amount of time they commit, or charging extra for additional time required. SGR gives you a fixed price, and we are with you until the end of the process regardless of how many hours are required.

Emerging Leaders

SGR has a unique and unparalleled reputation of engaging and mentoring emerging leaders and young professionals. We will utilize our frequent personal interaction with emerging leaders, as well as our entire team’s social media networks, to market this position and to identify potential applicants. A few examples of our interaction with emerging leaders:

 Ron Holifield recently spoke at the Colorado City & County Management Association and the National Public Employer Labor Relations Association (NPELRA) on how to build leadership development programs.

 In 2012, Ron was invited to speak at the Oregon Emerging Leaders group.



SGR collaborated with City of Colleyville, Texas, in developing a highly successful emerging leader program that was recognized by TML for its success.



SGR has also assisted City of Arlington, Texas, and North Central Texas Council of

Governments in creating leadership development programs.

Five Way Guarantee

SGR provides the strongest guarantee in the industry.

1. Our price is our price. You will never be charged an additional professional fee because we need to come to another meeting or spend extra time.

2. You always have 24/7 cell and home contact access to both the recruiter and the company CEO.

3. If you do not find the right candidate, we will start the process over from scratch at no additional professional fee to you.

4. If we place a candidate who stays less than two years, we will conduct the search again at no additional professional fee.

5. If we place a candidate with you, we will not directly solicit them for another job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 4 

Key Personnel for this Project

Ron Holifield, CEO

Ron Holifield is the Founder and CEO of SGR. He previously served as Assistant City Manager in

Plano, Texas as well as City Manager in Garland, DeSoto, Farmersville and Sundown, and on the

City Manager’s staff in Lubbock.

In 1996, he left city management and purchased Government Relations Specialists which he grew into the 49th largest lobby firm in Texas, before selling it to an employee. In 1999, Ron founded Strategic Government Resources to specialize in facilitating collaboration among local governments, with a particular emphasis in employee training and development of next generation leaders.

He has grown SGR into the largest private sector training company that specializes in leadership, management and customer service for local governments in the nation. He is a frequent speaker at state and national conferences and remains high profile in the city management profession.

Ron holds a Bachelor of Arts in Government from Abilene Christian University and a Master’s in

Public Administration from Texas Tech University.

Ron Holifield

Resume – July 2014

Strategic Government Resources, P.O. Box 1642, Keller, Texas 76248

Cell: 214-676-1691, Ron@GovernmentResource.com

PROFESSIONAL HISTORY

Strategic Government Resources – Owner & CEO

January 1999 to Present

 Owner and CEO of this strategic management firm, helping local governments Recruit,

Assess and Develop Innovative, Collaborative and Authentic Leaders. Clients have include over 350 local governments.

 SGR is the largest provider of live and online training in the nation designed specifically for local government, training over 1,000 local government employees every month in

41 states.

 Interviewed and/or quoted by numerous news publications and media outlets including:

National Public Radio, Entrepreneur Magazine, Texas City Manager Magazine, Texas

Town and City, Government Technology Magazine, GovWire Online Magazine, Federal

Computer Week Magazine, CIO Magazine, Dallas Morning News, Dallas Business

Journal, Plano Star Courier, DFW Tech Biz, Today Newspapers, Focus on the News, D

Magazine, International Association of Chiefs of Police Journal, WOAI TV and KRLD and

KTET Radio, as well as the ABC and NBC affiliates in Tulsa and WAMU radio in

Washington, DC.

Government Relations Specialists – Owner & CEO

August 1996 to September 2001



Owner and CEO of this 20 year old governmental consulting firm which represented businesses doing business with government and in legislative advocacy efforts.



Doubled it in size, becoming the 49 th

largest lobby firm in Texas, and then sold it to an employee to focus all efforts on the launch of SGR.



Major clients included over 40 Fortune 500 firms including American Express, Aramark,

Automated Licensing Systems, Children's Comprehensive Services, IBM, Quorum Health

Group, Library Systems and Services, PeopleSoft, SCT, Space Imaging, TXI, Verizon, Xerox and many others.

Ronald Mack Holifield Page 2 of 7

City of DeSoto, Texas – City Manager

October 1994 to August 1996



City Manager of this highly diverse suburban community.



Hired to lead a rapid cultural change at City Hall, into a City known for being aggressively customer service driven, highly successful in the economic development arena, and operating in a very cost effective manner.



Significant accomplishments include:

Named by Texas Business Magazine as a top 20 Texas city to relocate a business.

Named by Texas Outlook Magazine as a top 25 city for economic development.

Named by Texas Business Magazine as one of the “Best Run Cities in Texas.”

Increase in commercial building permits in excess of 1,000% over previous year.

Lowest crime rate of any major city in the Dallas-Fort Worth Metroplex.

City of Garland, Texas – City Manager

November 1991 to June 1994



City Manager of this rapidly growing city, which owns and operates an electric production and distribution system, a regional wastewater treatment system, a regional landfill, and a heliport, and offers a variety of social services and strong cultural arts.

The ninth largest city in Texas, Garland’s population was in excess of 220,000 with over

2,300 employees, and an annual operating and capital budget in excess of $350 million.

 Hired to take this very traditional manufacturing-based community and rapidly position it as a statewide leader, transforming its one-dimensional image and reputation as a blue-collar suburb into that of a leading first tier city.

City of Plano, Texas – Assistant City Manager, Assistant to the City Manager

November 1986 to November 1991

 Served in a variety of capacities in this rapidly growing, premier city, including: Assistant

City Manager of Community Services, Assistant City Manager of Administration, Acting

Assistant City Manager for Development, and Assistant to the City Manager.



Significant accomplishments while with Plano include:

Designed a program that doubled mid- and upper-level management minority and female representation in four years.

Designed a Disadvantaged Business Purchasing Program that dramatically increased minority business contracts without quotas.

Served as Project Manager for a $19.5 million Civic Center Project, bringing it in

$2 million under budget.

Assisted in negotiating details of the JC Penney headquarters relocation from

New York City to Plano.


Created Plano’s first Convention/Visitor’s Bureau that exceeded year six sales and bookings projections in the first year.

Initiated Plano’s first Neighborhood Integrity Program.

Creatively designed construction projects for EDS and JC Penney to achieve a

$750,000 sales tax windfall for the city.

Designed an Employee Wellness Program which resulted in participant health care costs equaling only one-third those of non-participants.

City of Farmersville, Texas – City Manager

1984 to 1986



First City Manager of this full service city, which operates an electric distribution system and two city lakes.

City of Sundown, Texas – City Manager

1982 to 1984



City Manager of this full service city, which operates a natural gas distribution system and a municipal golf course.

City of Lubbock, Texas – City Administrative Intern to the City Manager

1981 to 1982



Administrative Intern to the City Manager of this major city, which operates a municipally owned electric utility.

EDUCATION



Texas Tech University – Masters of Public Administration

 Abilene Christian University – Bachelor of Arts, Government Major / Student Association

President

MAJOR AWARDS for Municipal Organizations Managed



3CMA Economic Development Marketing Campaign Savvy Award Certificate of

Excellence for International Development and Local Realtor Ads - Garland



International Association of Chiefs of Police, Excellence in Policing Award for

Neighborhood Service Team - Garland

 Finalist, Governor’s Environmental Excellence Award - Garland

 Texas Natural Resource Conservation Commission Award for Excellence - Garland

 American Society of Landscape Architects, Texas Chapter, Environmental Stewardship

Award for Garland’s Spring Creek Forest Preserve - Garland


 Dallas Business Journal, “Metroplex Real Estate Deal of the Year (Existing Building),” –

Garland

 Dallas Business Journal “Metroplex Real Estate Deal of the Year (New Construction),” -

Garland



GFOA Award for Distinguished Budget Presentation, every year, 1987-1996



GFOA Certificate of Achievement for Excellence in Financial Reporting, 1987-1991

CURRENT PROFESSIONAL PARTICIPATION



ICMA Task Force on Inclusiveness



National Institute for Governmental Purchasing Talent Management Council



Missouri Municipal League Governance Institute Fellow



Member, Texas Fire Chief’s Association Best Practices Recognition Board



Author, “the 16%” weekly blog, 2013-present



Author, “Fourth Dimension Leadership”, 2010



Member, International City/County Management Association (ICMA), 1982-present



Member, Texas City Management Association (TCMA), 1982-present



Member, Texas Municipal Human Resources Association, 2006 - present

 Member, Governmental Finance Officers Association, 2010 - present

PREVIOUS PROFESSIONAL PARTICIPATION



Author of a Monthly Column in Texas City Manager Magazine on “Innovations that

Make a Difference”

 ICMA Task Force on Employment Agreements

 ICMA Management Innovations Panel

 ICMA Conference Evaluation Committee

 ICMA/Innovation Groups National Management Practices Panel

 Author, “The Public Executive’s Complete Guide to Employment Agreements”, book published by ICMA and the Innovation Groups



Texas Innovation Groups Executive Committee



Author, “Crossing Department Lines – Garland’s Neighborhood Service Team”, article published in the International Association of Chiefs of Police National Journal



Author, “Redefining Thinking, Structures and the Rules of the Game in Government”, article published in Texas Town and City Magazine



Contributor, State Comptroller Bob Bullock’s handbook for municipalities: “Standard

Financial Management System for Texas Cities”



Texas Municipal League Advisory Committee on Legislative Affairs – Personnel Issues



TCMA Ethics and Professional Standards Committee



TCMA Annual Conference Committee


SPEAKING ENGAGEMENTS

 National Forum for Black Public Administrators DFW Chapter Conference, 2014

 Public Purchasing Association of North Texas, 2014

 Missouri Intergovernmental Risk Association Annual Conference, 2014

 Texas City Management Association Annual Conference, 2014



American Public Works Association Midwest Annual Conference, 2014



Governmental Finance Officers Association Annual Conference, 2014



National Public Employers Labor Relations Association Annual Conference, 2014



North Texas Municipal Clerks Association, 2014



National Institute for Governmental Purchasing Lone Star Conference, 2014



Missouri Municipal Clerks and Finance Officers Association Annual Conference, 2014



South Texas City Manager’s Association 2014



Urban Counties Annual Conference, 2014

 SGR Annual Conference on Creating a Learning Organization, 2014



National Public Employers Labor Relations Association Annual Conference, 2013

 National Parks and Recreation Annual Conference 2013

 Missouri Municipal League Annual Conference, 2013

 Washington City/County Management Association Annual Conference, 2013

 Nebraska City/County Management Association Annual Conference, 2013

 Tennessee Municipal League Annual Conference, 2013



Texas City Manager’s Association Annual Conference, 2013

 Government Finance Officers Association of Texas Annual Conference, 2013



American Public Works Association Regional Conference, 2013



Kansas Public Works Association Annual Conference, 2013



Texas Recreation and Parks Association Annual Conference, 2013



Texas Public Purchasing Association Annual Conference, 2013



Colorado City County Management Association Annual Conference, 2013



Kansas City County Management Association Annual Conference, 2012



National Parks and Recreation Management School, 2012



Texas City Management Study Group, 2012

 International City County Management Association Annual Conference, 2012

 National Procurement Institute, 2012

 Missouri Municipal League Annual Conference, 2012

 Texas City Clerk’s Association Annual School, 2012

 Texas County Clerk’s Association Annual School, 2012

 Kansas Governmental Finance Officers Association Annual Conference, 2011




Public Risk Management Assoc. Annual Conference, 2010



Oklahoma City Manager’s Association Annual Conference, 2010



Northwest States City Management Association Annual Conference, 2010



Ohio City/County Management Assoc. Annual Conference, 2009



West Texas City Management Association Annual Training Conference, 2009


 Texas Municipal League Regional Meeting, 2009

 Texas Municipal Human Resources Association Annual Nuts and Bolts Conference, 2009



East Texas City Management Association Annual Training Conference, 2008



East Texas City Management Association Annual Training Conference, 2007



International City/County Management Association Conference, 2006



Certified Public Manager Program, 2006



North Texas Municipal Clerks Association Management Institute, 2006



City of Carrollton, Texas, Leadership Academy, 2006



City of Arlington, Texas, Leadership Academy, 2005



Urban Management Assistants of North Texas Annual One Day Conference, 2005

 Leadership Southwest, 2004, 2006, 2008

 International City/County Management Association Annual Conference, 2003

 Keynote Speaker (along with the Deputy Secretary of Defense), Government Electronics and Information Technology Association Information Technology and Defense

Electronics Forecast Annual Conference – State and Local Homeland Security, 2002

 Transforming Local Government Conference, 2001

 National Association of Counties Annual Conference, 1999

 World Services Congress – Building Public Private Partnerships, 1999

 Central Texas City Management Association, 1999



Carolinas-Virginia Hospital Trustee/Physician Conference, 1999



Quorum Ohio CEO Conference, 1999



Chairman of the Board In-Service Training, Quorum, 1999



Quorum Foundations for the Future, 1999



Quorum Chairman of the Board Training, 1998



International City County Management Association, 1998



Iowa Municipal Management Institute, 1997



Quorum Foundations for the Future, 1997

 Quorum Board of Trustees Training, 1997

 Urban Management Assistants of North Texas, Conference of Minority Public

Administrators, and National Forum for Black Public Administrators Workshop – 1996

 Innovation Groups Regional Conference, 1996


 Florida City/County Management Assoc. Annual Conference, 1996



North Carolina City/County Management Association Annual Conference, 1996

 Quorum Foundations for the Future, 1996



International City/County Management Association Conference, 1996



Texas City Management Association Conference, 1995



Kansas Innovation Groups Regional Workshop, 1995



City-County Communications & Marketing Association National Conference, 1994



National League of Cities Innovations in Government National Conference, 1994



Innovation Groups Regional Workshop, 1994



Texas Foundation for the Improvement of Local Government Institute, 1994

Ronald Mack Holifield

OTHER HONORS AND ACTIVITIES

 American MENSA member

 Distinguished Alumni, Abilene Christian University

 Abilene Christian University Public Administration Visiting Committee

 Texas Tech University, Center for Public Service, Alumni of the Year

Page 7 of 7

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 5 

Project Methodology

Overview

SGR provides a comprehensive scope of executive search services, and each executive search service contract is tailored to meet the client’s specific needs. However, a full service executive search typically entails the following:

1.

Organizational Inquiry and Analysis

 Outline Project Plan and Timeline



Individual Interviews with Search Committee, Key Personnel, and Community Leaders (optional)



Development of Position Profile and Production of High Quality Brochure



Search Committee Briefing to Review/Approve Position Profile Brochure

2.

Advertising and Recruitment



Ad Placement



Recruitment Video (optional)



Email Distribution and Marketing of Position Profile



Ongoing Communication with Applicants and Prospects

3.

Initial Screening and Review



Management of Applications



Triage and Scoring of Resumes



Search Committee Briefing to Facilitate Selection of Semifinalists

4.

Evaluation of Semifinalist Candidates



Personal Interaction with Semifinalist Candidates



Written Questionnaire



Recorded Online Interviews



Media Search Stage 1



Search Committee Briefing to Select Finalists

5.

Evaluation of Finalist Candidates



Comprehensive Media Search and Report Stage 2



Comprehensive Background Screening Report



DiSC Management Assessment (optional)



Stakeholder Engagement (optional)

6.

Interview Process



Assessment Center Process



Conduct Interviews



Deliberations



Reference Checks

7.

Negotiations and Hiring Process



Determine the Terms of an Offer



Negotiate Terms and Conditions of Employment



Announcement/Press Release and Transition Strategy

Step 1: Organizational Inquiry and Analysis

In the Organizational Inquiry and Analysis Stage, SGR devotes tremendous energy to understanding your unique culture, environment, and goals to ensure you get the right match for your particular needs.

Outline Project Plan and Timeline

SGR will meet with the client at the outset of the project to finalize the search plans and timeline. At this time, SGR will also request that the client provide additional information about the community, organization, and position. Information requested will include general information or available resources about the community, school district, economic vitality, political leadership, organization, strategic plan, governing body goals and objectives, budget information, major projects, job description, salary range, benefits package, etc.

Individual Interviews with Search Committee and Key Personnel

Fully understanding your needs is the most critical part of conducting a successful executive search. SGR conducts individual interviews with the Search Committee, key staff, and/or direct reports to find out more about the position, special considerations, and the political environment. These interviews last approximately 30 minutes to one hour each and identify individual issues that may affect the dynamics of the search, as well as develop a composite understanding of the organization’s preferences. This process helps with organizational buy-in and will assist us in developing the profile as we look for any significant staff issues or major disconnects that may not otherwise be apparent.

Development of Position Profile Brochure

Following the individual interviews and internal analysis, SGR will develop a draft position profile brochure that is reviewed and revised in partnership with you until everyone agrees it accurately reflects the sought-after leadership and management characteristics. A sample brochure is included with this proposal document.

Search Committee Briefing to Review/Approve Position Profile

This communication with the Search Committee may be conducted in person, over the phone, or even via email, depending on the preference of the organization. This briefing is designed to report on themes or trends identified in the individual staff interviews and in particular to determine if there are any disconnects in perceptions or expectations regarding the roles and responsibilities of the position. SGR’s goal is to zero in on the specific attributes you want and need, both tangible and intangible. SGR will evaluate the responsibilities, organizational and cultural demands, technical background, personality, and potential required. SGR will also develop a clear understanding of salary range, benefits, and other relevant employment expectations. Of particular importance is to identify any “litmus tests” that are absolute prerequisites to you before starting the recruitment.

Step 2: Advertising and Recruitment

The Advertising and Recruitment stage includes ad placement, email distribution of the position profile, responding to inquiries about the position, and ongoing communication with applicants and prospects.

Ad Placement/Marketing

The Project Manager and client work together to determine the best way to advertise and recruit for the position. Ads are typically placed in various state and national publications, targeting the most effective venues for reaching qualified candidates for that particular position.

Recruitment Video

SGR offers the option of developing a custom video recruitment ad, which can be posted on

YouTube and linked to other media sources. It is estimated that job postings with video icons are viewed 12 percent more than traditional job postings, and that the job application rate increases by an average of 34 percent when video is added. A sample SGR recruitment video for the City of Plano, Texas, can be viewed at: http://tinyurl.com/PlanoFC .

Email Distribution and Marketing of Position Profile

SGR’s preferred strategy is to rely on email distribution of the position profile brochure to key opinion leaders and potential prospects across the country. The position will be announced in our “10 in 10” e-newsletter, which reaches over 75,000 local government professionals, in addition to a targeted email announcement to specific professional categories and/or areas of the country. By utilizing an email distribution strategy, these brochures tend to “get legs” of their own, resulting in a very high penetration rate at minimal cost.

SGR will utilize Facebook, Twitter, personal phone calls, personal emails, and LinkedIn to promote the position. This communication is both to solicit high potential candidates and to encourage key local government professionals to share information within their professional circles.

Ongoing Communication with Applicants and Prospects

SGR communicates with all applicants on a frequent and ongoing basis to ensure applicants stay enthusiastic about the opportunity. Outstanding prospects often will not submit a resume until they have done considerable homework on the available position. A significant number of inquiries will be made, and it is essential that the executive search firm be prepared to answer those questions with fast, accurate, and complete information, and in a warm and personal manner. This is one of the first places a prospective candidate will develop an impression about organization, and it is an area in which SGR excels.

Step 3: Initial Screening and Review

This stage of the executive search involves managing the flow of resumes, and screening and evaluating resumes.

Management of Applications

Handling the flow of resumes is an ongoing and significant process. On the front end, it involves tracking resumes and promptly acknowledging their receipt. It also involves timely and personal responses to any questions or inquiries.

Triage and Scoring of Resumes

SGR uses a triage process to identify high probability, medium probability, and low probability candidates. The triage ranking is focused on overall assessment based on interaction with the applicant, qualifications, any known issues regarding previous work experience, and evaluation of cultural fit with the organization.

In contrast with the triage process described above, which focuses on subjective assessment of the resumes and how the candidates present themselves, we also evaluate each candidate to make sure that the minimum requirements of the position are met, and which of the preferred requirements are met. This sifting process assesses how well candidates’ applications fulfill the recruitment criteria outlined in the position profile.

Search Committee Briefing / Selection of Semifinalist Candidates

At this briefing, SGR will provide a comprehensive progress report via PowerPoint presentation and will facilitate the selection of approximately 10-12 semifinalists. The presentation will include summary information on the process so far, the candidate pool overall, and any trends or issues that have arisen, as well as a briefing on each candidate and their credentials. No other firm offers this level of reporting detail and transparency.

Step 4: Evaluation of Semifinalist Candidates

Reviewing resumes is an important and valuable step in the executive search process. However, the simple fact is that resumes can be misleading. They tell you nothing about the individual’s personal qualities or his/her ability to get along with other people. Resumes can also exaggerate or inflate accomplishments or experience. SGR’s responsibility is to go more indepth than the resume to ensure that those candidates who continue in the process are truly outstanding.

Personal Interaction with Semifinalist Candidates

SGR’s goal is to have a clear understanding of the person behind the resume and what makes him/her an outstanding prospect for you. The evaluation of semifinalist candidates includes follow-up by phone when appropriate to ask any questions about underlying issues.

Written Questionnaire

SGR will ask semifinalist candidates to complete a comprehensive written exercise designed to provide greater insight into candidate thought processes and communication styles. SGR’s written instrument is custom-designed around the priorities identified by the Search

Committee and usually includes about 20 questions focusing on 5-6 key areas of particular interest to the client. This written instrument will be included with the semifinalist briefing book with the cover letters and resumes.

Recorded Online Interviews

SGR offers the option of recording short online videos of candidates answering pre-recorded questions. This provides a very insightful, efficient and cost effective way to gain additional insights to utilize in selecting finalists you want to come in for live interviews. The online interviews allow the Search Committee to evaluate technological competence, demeanor, verbal communication skills, and on-camera presence. Online interviews also convey to candidates that the organization is using leading edge technology in its business processes and provide an opportunity for the Search Committee to ask candidates questions on specific topics of special interest. Online interviews are emailed to the Search Committee for viewing prior to selection of finalist candidates.

Media Search Stage 1

Stage 1 of our media search involves a comprehensive review of all newspaper articles on the candidate in major news outlets within the previous two years. These media reports at the semifinalist stage have proven helpful by uncovering issues that were not previously disclosed by prospective candidates. The Project Manager will communicate any “red flags” to the Search

Committee immediately upon discovery.

Search Committee Briefing / Selection of Finalist Candidates

At this briefing, SGR will provide each member of the Search Committee with a briefing book and present a progress report on the semifinalist candidates. The progress report will include discussion of written questionnaires, online interviews, and any additional information obtained about the candidate. The purpose of this briefing is to facilitate narrowing the list to 4-

6 finalists who will be invited for personal interviews.

Step 5: Evaluation of Finalist Candidates

Once the finalists have been selected, SGR will coordinate with you to schedule interviews.

Comprehensive Media Search and Report Stage 2

These Stage 2 Media Reports are compiled by utilizing our proprietary media search process including variations of the candidates’ names and states/cities in which they have lived or worked, and searches of local papers where the candidates have lived or worked. We also search social media sites. The Media Reports typically range from 20-300 pages per candidate and may include news articles, links to video interviews, blog posts by residents, etc. The Media

Reports are put into an easy-to-read format and recorded onto flash drives for the Search

Committee. The candidate’s name is highlighted each time it appears.

These media reports have proven helpful to Search Committees by uncovering issues that were not previously disclosed by candidates and that would not have been discovered through a quick Internet search. The Media Reports also give the Search Committee an overview of the type and extent of press coverage that a candidate has experienced over the course of his/her career.

Comprehensive Background Investigation Reports

Through SGR’s partnership with FirstCheck, a licensed private investigations company, we are able to provide our clients with comprehensive background screening reports that include detailed information such as:

 Social Security number trace

 Address history

 Driving history/motor vehicle records



Credit report



Federal criminal search



National criminal search



Nationwide wants and warrants



Global homeland security search



Sex offender registry search



State criminal search (for current and previous states of residence)



County criminal search (for every county in which candidate has lived or worked)

 County civil search (for every county in which the candidate has lived or worked)

 Education verification

A sample Background Screening Report is included with this proposal document.

Psychometric Assessment (optional)

It is critical for you to know as much as you can about your new executive before hiring him/her. Historically, employers have depended upon resumes, references, and interviews as sources of information for making hiring decisions. In practice, these sources have often proved inadequate for consistently selecting successful employees. The use of assessments has become essential for employers who want to place the right people in the right positions. SGR uses a DiSC Management assessment tool, which is among the most validated and reliable personal assessment tools available. The DiSC Management Profile analyzes and reports comprehensively on the candidate’s preferences in five vital areas: management style, directing and delegating, motivation, development of others, and working with his/her own manager.

Stakeholder Engagement (optional)

At the discretion of council, we will work closely with the city and council members to engage stakeholders in the recruitment process. Our recommendation is that we design a specific stakeholder engagement process after we learn more about the organization and the

community. Different approaches work best in different communities. Below is an array of options we have used in the past, but we will collaborate with the City Council to determine which option, or combination of options, will be the most effective for the unique needs of the organization.

 Interviewing community leaders at the outset of the search

 Holding a public forum for citizen engagement at the outset of the search

 Facilitating a Q & A series in the local newspaper with finalist candidates. This would run a week or two prior to the interviews.

 Utilize a citizen committee to conduct the early stage candidate screening and then turn over a semifinalist list to the City Council.



“First Year Game Plan” process where finalist candidates are provided with elected official, key staff, and community leader contact information, and the candidates are given free rein to make contact with all of them in advance and use those insights to develop a “first year game plan” based on what they know so far. Feedback is received from the key contacts on their impressions of the finalist candidates from the interactions with the candidates prior to the interviews.



Community leader reception



Community wide reception



Council and key community leader dinner meeting



“Round Robin” forum meetings with various community groups during a multiday interview process.



Site visits by citizen committee members to the finalist candidates’ communities to report back.

Step 6: Interview Process

Once the finalists have been selected, SGR will coordinate with you to schedule interviews.

Assessment Center Process

This is a proprietary assessment center process customized to your search. Our assessment center process provides the opportunity to evaluate candidates’ written and interpersonal communication skills, as well as critical analysis skills.

Conduct Interviews

SGR will schedule interviews at a date/time convenient to the client. This process can be as simple, or as complex, as the client desires. SGR will help you determine the specifics you need.

SGR will prepare sample questions and will participate throughout the process to make it smooth and efficient.

Deliberations

At this meeting, SGR will facilitate a discussion about the finalist interviews and assist the

Search Committee in making a decision on whether to bring back one or more candidates for a second interview.

Reference Checks

Our reference checks are the most comprehensive in the industry. We place very little confidence on the references provided by the candidates since those can be expected to be biased. Instead, we will typically talk to as many as 20 professional contacts for a given candidate including elected officials, direct supervisors, direct reports, internal organizational peers, professional peers in other organizations, civic leaders, and media representatives. We always seek out the candidate’s greatest critics and greatest fans to ensure a complete, yet balanced, perspective and overview of each candidate.

Step 7: Negotiations and Hiring Process

Once the organization is ready to make an offer, SGR can provide additional assistance to the client in the following areas.

Determine the Terms of an Offer

Upon request, SGR will provide comparative data for selected organizations, appropriate employment agreement language, and other similar information to assist you in determining an appropriate offer to extend to your candidate of choice.

Negotiate Terms and Conditions of Employment

SGR will assist to whatever degree you deem appropriate in conducting negotiations with the chosen candidate. SGR will determine and define any special needs or concerns of the chosen candidate, including anything that could be a complicating factor. SGR is experienced and prepared to help craft win-win-solutions to negotiation “log-jams.”

Announcement/Press Release

Until you have “sealed the deal,” you need to be cautious in order to avoid the embarrassment of a premature announcement that does not work out. You also want to try to notify all senior staff and unsuccessful candidates before they read about it in the newspaper. SGR will assist with this coordination and with drafting any announcements or press releases.

Transition Strategy

There are a variety of transition issues when hiring a new executive. SGR will brief the client on transition issues that need to be addressed and will provide a recommendation on what actions to take. Together, we will create a transition strategy that builds the foundation for a successful long-term relationship.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 6 

Proposed Timeline

Task Weeks

 Contract Executed

 Outline Project Plan, Timeline

 Individual Interviews with Search Committee, Key Personnel, and

Community Leaders (optional)

 Development of Position Profile Brochure

 Search Committee Reviews and Approves Brochure

 Ad Placements

 Accept Applications

 Email Distribution and Marketing of Position Profile

 Triage and Scoring of Resumes

 Search Committee Briefing (Slide Presentation)/Select Semifinalists

 Candidates Complete Questionnaire and Online Interviews

 Stage 1 Media Searches

 Deliverable: Semifinalist Briefing Books

 Search Committee Briefing/Select Finalist Candidates

 Comprehensive Media Search Stage 2

 Comprehensive Background Screening Report

 Candidates Complete DiSC Management Assessment

 Deliverable: Finalist Briefing Books

 Stakeholder Engagement (optional)

 Conduct Interviews

 Deliberations

 Reference Checks

 Negotiations

 Announcement/Press Release

Weeks 1

Weeks 2-3

Weeks 4-7

Week 8

Week 9

Week 10

Week 11

Weeks 12-13

Week 14

Week 15

*Each search timeline is different based on the particular needs of the organization. SGR has completed searches in as little as 45 days, although this is not the recommended approach.

We have also extended searches well beyond 15 weeks, based on the preference of the client.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 7 

Project Cost

All-Inclusive Maximum Price

Professional Services Fee:

Expenses Not-to-Exceed:

All-Inclusive, Not-to-Exceed Maximum Price:

$ 18,500

$ 8,500

$ 27,000*

Expense Items

( Included in Not-to-Exceed Price Above )

SGR considers incidentals to be covered by the professional services fee, and we do not bill the client for any expenses except for those explicitly detailed herein.

Expense items include:

 Professional production of a high quality brochure. This brochure (typically four pages) is produced by SGR’s graphic designer for a flat fee of $1,500.

 Ad placement in appropriate professional publications, including trade journals and websites, and related advertising to announce the position. This is billed at actual cost, with no markup for overhead.



Printing of documents and materials. Reproduction costs for reports and briefing books presented to the client at 23 cents per copy, plus the cost of binders/binding. Electronic discs are billed at $5 each. Flash drives are billed at $10 each.



Online interviews. There is a cost of $200 for each recorded online interview. SGR recommends conducting online interviews at the semifinalist stage (up to 12 semifinalists).



Psychometric Assessments. There is a cost of $150 per candidate for the DiSC

Management Profile (up to 6 finalists).



Comprehensive Media Reports – Stage 2. There is a cost of $350 per candidate. SGR recommends conducting Stage 2 media searches on the finalist candidates (up to 6 finalists).



Comprehensive Background Investigation Reports. There is a cost of $300 per candidate for comprehensive background screening reports prepared by our licensed private investigations provider. SGR recommends conducting comprehensive background investigations on the finalist candidates (up to 6 finalists).

 Travel and related costs for the Project Manager incurred for the benefit of the client.

Meals are billed back at a per diem rate of $10 for breakfast, $15 for lunch, and $25 for dinner. Mileage will be reimbursed at the current IRS rate. All other travel-related expenses are billed back at actual cost, with no markup for overhead.

*Optional Services

The optional services listed below are not included in the maximum price above. These include:

 Candidate Travel. Candidates are typically reimbursed directly by the client for travel expenses. If the client prefers a different arrangement for candidate travel, SGR will be glad to accommodate the client’s wishes.



Stakeholder Engagement. Should the City Council elect to include stakeholders in the recruitment process, all direct expenses such as meeting location, refreshments, etc.

would be handled and paid for by the City. SGR’s professional services rendered for a stakeholder engagement process are included in the not-to-exceed cost above.



Recruitment video. SGR offers the option of a customized recruitment video for a cost of

$5,000.



Site Visits to Communities of Finalist Candidates. If desired, the Project Manager will travel to the communities of the finalist candidates to conduct onsite visits. Site visits will be charged at a day rate of $1,000 per day, plus travel expenses.



In the unexpected event the client shall request that unusual out of pocket expenses be incurred, said expenses will be reimbursed at the actual cost with no mark up for overhead.

 If the client desires any supplemental services not mentioned in this section, an estimate of the cost and hours to be committed will be provided at that time, and no work shall be done without approval. Supplemental services will be billed out at $250 per hour.

Billing

Professional fees for the search are billed in three equal installments during the course of the search. The initial installment is billed after the Organizational Inquiry and Analysis is completed and the position profile has been created. The second installment is billed when semifinalists are selected. The final installment is billed at the conclusion of the search. Expense

(reimbursable) items and supplemental services will be billed with each of the three installments, as appropriate.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 8 

Provision of Service Guarantee

SGR guarantees that you will be satisfied with the results of the search process, or we will repeat the entire process at no additional professional fee until you find a candidate that you desire. Additionally, if you select a candidate who resigns or is released within 24 months of their hire date, SGR will repeat the process at no additional professional fee to the client. We also guarantee that we will not directly solicit a candidate we bring to you for another job.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 9 

References

Craig Knutson, City Manager

City of Burien, Washington (pop. 31,000)

Email: craigk@burienwa.gov

Phone: 206-248-5508

Doug Schulze, City Manager

City of Bainbridge Island, Washington (pop.

21,000)

Email: dschulze@bainbridgewa.gov

Phone: 206-780-8626

Jennifer Fadden, City Manager

City of Colleyville, Texas (pop. 24,000)

Email: jfadden@colleyville.com

Phone: 817-503-1116

Jon Amundson, Assistant City Manager

City of Richland, Washington (pop. 47,000)

Email: jamundson@ci.richland.wa.us

Phone: 509-942-7380

Lori James, Human Resources Director

City of Amarillo, Texas (pop. 189,000)

Email: Lori.James@amarillo.gov

Phone: 806-378-3090

Lynn Barboza, Human Resources Manager

City of Las Vegas, Nevada (pop. 567,000)

Email: lbarboza@lasvegasnevada.gov

Phone: 702-229-4879

Matt Mueller, Town Manager

Town of Little Elm, Texas (pop. 5,100)

Email: mmueller@littleelm.org

Phone: 214-975-0405

Passion Hayes, Director of Human Resources

Town of Addison, Texas (pop. 15,000)

Email: phayes@addisontx.gov

Phone: 972-450-2819

Robert Hanna, City Manager

City of Denison, Texas (pop. 24,000)

903-327-6165 rhanna@cityofdenison.com

Ronnie C. Kidd, Managing Director for

Administration

City of Abilene, Texas (pop. 117,000)

Email: Ronnie.Kidd@abilenetx.com

Phone: 325-676-6469

Shanna Sims-Bradish, Assistant City Manager

City of Richardson, Texas (pop. 103,000)

Email: shanna.sims@cor.gov

Phone: 972-744-4210

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 10 

Recent City Manager and Deputy/Assistant City Manager Searches

2014

City/Town Manager



Alvin, Texas (pop. 23,000) – in process



Duncanville, Texas (pop. 36,400) – in process



Joshua, Texas (pop. 5,600) – in process



Kyle, Texas (pop. 7,600) – in process



Lindale, Texas (pop. 4,800)



Miami, Oklahoma (pop. 12,900) – in process



Montgomery, Texas (pop. 600) – in process



Port Arthur, Texas (pop. 56,700) – in process



Stephenville, Texas (pop. 17,000) – in process



Tyler, Texas (pop. 98,800) – in process

Deputy/Assistant City Manager



Addison, Texas, DCM (pop. 15,700)



Denison, Texas ACM (pop. 24,000) – in process



El Paso, Texas DCM-Transportation and Public Works (672,000) – in process

2013




Bellaire, Texas (pop. 17,000)



Burien, Washington (pop. 32,000)



Fate, Texas (pop. 800)



Henderson, Texas (pop. 11,000)



League City, Texas (pop. 71,000)



Owasso, Oklahoma (pop. 31, 000)



Pearland, Texas (pop. 96,000)



San Marcos, Texas (pop. 50,000)



South Padre Island, Texas (pop. 3,000)



Burkburnett, Texas (pop. 11,000)



College Station, Texas (pop. 94,000)



Ferris, Texas (pop. 2,500)



Sikeston, Missouri (pop. 16,000)



Wills Point, Texas (pop. 3,500)



Delray Beach, Florida (pop. 60,000)*




Amarillo, Texas, ACM for Development Services (pop. 191,000)



Cape Girardeau, Missouri, ACM-Development Services (pop. 38,000)*



Cape Girardeau, Missouri, ACM-Administrative Services (pop. 38,000)*



McKinney, Texas, DCM (pop. 132,000)*

2012




San Angelo, Texas (pop. 93,000)



Flower Mound, Texas (pop. 65,000)



Duncanville, Texas (pop. 38,000)



Huntsville, Texas (pop. 38,000)



Rockwall, Texas (pop. 38,000)



Texarkana, Texas (pop. 36,000)



Hot Springs, Arkansas (pop. 35,000)



La Porte, Texas (pop. 34,000)



Little Elm, Texas (pop. 26,000)



Paris, Texas (pop. 25,000)



Bainbridge Island, Washington (pop. 23,000)



Miami, Oklahoma (pop. 13,500)






Elk City, Oklahoma (pop. 11,000)



Fate, Texas (pop. 6,400)



Jacksboro, Texas (pop. 4,500)



Willow Park, Texas (pop. 4,000)



Canton, Texas (pop. 3,500)



Argyle, Texas (pop. 3,300)



Van Alstyne, Texas (pop. 3,000)



Guthrie, Oklahoma (pop. 10,000)*



Piney Point Village, Texas (pop. 3,100)*




Corpus Christi, Texas, ACM (pop. 305,000)



Victoria, Texas, ACM (pop. 62,000)*



Brentwood, Tennessee, ACM (pop. 37,000)*

2011




Kilgore, Texas (pop. 13,000)



Cleveland, Texas (pop. 7,500)



Gonzales, Texas (pop. 7,000)



Yoakum, Texas (pop. 5,800)



Breckenridge, Texas (pop. 5,700)



Van Alstyne, Texas (pop. 3,000)



College Station, Texas (pop. 94,000)*




Cedar Park, Texas, ACM (pop. 49,000)

2010




Amarillo, Texas (pop. 191,000)



Denison, Texas (pop. 23,000)







Midland, Texas, ACM (pop. 111,000)*

*Component based services include, but are not limited to, social media and marketing, application management, psychometric assessments, background investigation reports, media search reports, reference checks, and resume evaluations.

Population numbers are approximate. Resource: www.City-Data.com

Executive Search Clients

Abilene, Texas

Addison, Texas

Alice, Texas

Amarillo, Texas

Argyle, Texas

Arlington, Texas

Atlanta, Texas

Bainbridge Island, Washington

Bellaire, Texas

Big Spring, Texas

Breckenridge, Texas

Brentwood, Tennessee

Burkburnett, Texas

Burleson, Texas

Burien, Washington

Burnet, Texas

Canton, Texas

Cape Girardeau, Missouri

Cedar Hill, Texas

Cedar Park, Texas

Chapel Hill, Tennessee

Cleveland, Texas

College Station, Texas

Colleyville, Texas

Colorado River Municipal Water District, Texas

Commerce, Texas

Converse, Texas

Copper Canyon, Texas

Corpus Christi, Texas

Dalhart, Texas

Delray Beach, Florida

Denison, Texas

Denton, Texas

Denton County Fresh Water Supply District 1-A,

Texas

Duncanville, Texas

El Paso, Texas

El Paso MPO, Texas

Elk City, Oklahoma

Farmers Branch, Texas

Farmersville, Texas

Farmington, New Mexico

Fate, Texas

Ferris, Texas

Flower Mound, Texas

Forney, Texas

Fort Worth, Texas

Freeport, Texas

Friendswood, Texas

Gainesville, Texas

Gonzales, Texas

Grand Prairie, Texas

Grapevine, Texas

Greenville, Texas

Guthrie, Oklahoma

Hancock County Port & Harbor Commission,

Mississippi

Harris County ESD No. 48, Texas

Henderson, Texas

Hewitt, Texas

Highland Park, Texas

Hot Springs, Arkansas

Hudson Oaks, Texas

Huntsville, Texas

Hutto EDC, Texas

Irving, Texas

Jacksboro, Texas

Keller, Texas

Kilgore, Texas

Kyle, Texas

La Porte, Texas

Lakeland, Florida

Lakeway, Texas

Lancaster, Texas

Las Vegas, Nevada

Lawton, Oklahoma

League City, Texas

Lenexa, Kansas

Lindale, Texas

Little Elm, Texas

Longview, Texas

Lorena, Texas

Los Lunas, New Mexico

Lufkin, Texas

Executive Search Clients

Manhattan, Kansas

McKinney, Texas

McKinney EDC, Texas

Memorial Villages PD, Texas

Miami, Oklahoma

Midland, Texas

Midlothian, Texas EDC

Mount Pleasant, Texas

Mustang, Oklahoma

Orange County, North Carolina

Overland Park, Kansas

Owasso, Oklahoma

Palestine, Texas

Paris, Texas

Pearland, Texas

Piney Point Village, Texas

Plainview, Texas

Plano, Texas

Prosper, Texas

Red Oak, Texas

Richardson, Texas

Richland, Washington

Richland Hills, Texas

Riverbend Water District, Texas

Rockwall, Texas

Rowlett, Texas

Royse City, Texas

San Angelo, Texas

San Marcos/Hays County EMS, Texas

San Marcos, Texas

Seabrook, Texas

Seagoville, Texas

Shoreline, Washington

Sikeston, Missouri

Socorro, Texas

Southlake, Texas

South Padre Island, Texas

St. Charles, Missouri

Sugar Land, Texas

Sunny Isles Beach, Florida

Temple, Texas

Terrell, Texas

Texarkana, Texas

TexAmericas Center

Thompson’s Station, Tennessee

Tomball, Texas

Van Alstyne, Texas

Victoria, Texas

Waxahachie, Texas

Weatherford, Texas

Westlake, Texas

West Lake Hills, Texas

Willow Park, Texas

Wills Point, Texas

Yoakum, Texas

Executive Search Recruited Positions

Administration

City Manager

Deputy City Manager

Assistant City Manager

Assistant County Manager

City Secretary

Administrative Services/Internal Services

Administrative Services Director

Manager of Town Services

Management Assistant

Assistant Director of Code Compliance

Finance Director

Finance Manager

Assistant Finance Director

Finance Controller/Auditor/Comptroller

Fleet Equipment Services Manager

Facilities Services Manager

Assistant Municipal Garage Superintendent

Chief Performance Officer

Human Resources/Civil Services Director

Director of Human Resources & Risk Management

IT Director

IT Manager

IT Developer

Animal Services

Animal Services Manager

Animal Welfare Director

Animal Welfare Manager

Development Services

Community Development Director

Development Services Director

Deputy Director of Development Services

Community Services Administrator

Building Inspector

Building Official

City Inspector

New Urbanist

Economic Development, CVB

Assistant Economic Development Director

CVB Executive Director

Downtown Development Director

Economic Development Director

Economic Development Executive Director

Executive Director of Port & Harbor Commission

Vice President/Chief Econ Development Officer

Legal

City Attorney

First Assistant City Attorney

Court Administrator

Library

Library Director

Librarian

Marketing and Community Engagement

Community Relations Manager

Community Services Director

Public Information Officer

Metropolitan Planning Organization

Director of Metropolitan Planning Organization

Museum

Museum Director

Parks and Recreation

Parks and Recreation Director

Park Superintendent

Program Area Manager (Parks)

Recreation Superintendent

Public Safety, EMS, Emergency Management

Emergency Management Coordinator

EMS Executive Director

Police Chief

Assistant Police Chief

Fire Chief

Assistant Fire Chief

Lieutenant

Public Works, Utilities, Engineering

City Engineer

Assistant City Engineer

Director of Public Services

Public Works Director

Public Works Assistant Director

Water District Executive Director

Water District General Manager

Planning & Engineering Director

Director of Projects & Engineering

City Planner

Chief Plant Operator

Assistant Utilities Director

Director of Utilities

Engineering Services Manager for Water District

Assistant General Manager for Water District

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 1 1  

Unsolicited Feedback Regarding SGR’s Performance

Following are a few unsolicited quotes from emails we have received. This unsolicited feedback demonstrates that our practice of using the Golden Rule to determine how we treat everyone leaves no doubt in the minds of both clients and candidates that we are truly superior to the competition. We do not include names to avoid the suggestion of an endorsement, which is prohibited under the ICMA Code of Ethics.

September 2014: “Thanks for all your great work. Your team is the best!”

August 2014: “Amazing customer service. It is so obvious that your whole team really cares and is very passionate about what they do. It is the best I have ever experienced.”

August 2014: “Thanks for the great news! My experience during this process has been excellent. It can be unnerving to be on this side of the recruitment. You and your team have provided excellent communications and updates. Your efforts are greatly appreciated. I am very pleased to continue in the process.”

August 2014: “Thanks so much for the quick response. I just have to ask - do you folks work 24/7? I get emails from you, [SGR staff] and Ron on the weekends, late at night, early in the morning. I must say, I've been in local government a long time and have never experienced a firm as responsive, prompt, courteous, and informative you all at SGR. You guys are fantastic!”

July 2014: “Not the news I was hoping for, but I'm glad you have such a great field of candidates.

Once again, from my experience, you and your team execute the most professional search!”

July 2014: “I wanted to thank you for the great job that [Project Manager] has done on our position.

She was responsive to our needs and did a superb job of organizing and presenting the candidates. It has made our job much easier in moving forward in the process. It is great to be able to work with professionals like [Project Manager] in the difficult task of finding the right individuals for our organization.”

July 2014: “I was very impressed with our meeting and I feel like you were really listening to all the concerns and suggestions of the committee. Thank you very much for keeping me posted and I look forward to hearing from you soon.”

July 2014: “Thank you for the professional handling of this search and the communication to the candidates. Makes us feel very much appreciated and not just ‘another number’. “

July 2014: “Thank you for letting me know the status of the search process. I appreciate the informative and timely updates from both you and [SGR staff]. I wasn't familiar with your firm prior to this search and am most impressed with the high level of personal service and professionalism that

I have experienced over the past week. “

July 2014: “I just want to thank you for the work that [Project Manager] and SGR did on our recent

Fire Chief search. Once again, you guys knocked it out of the park. [Project Manager] was extremely accommodating, extremely accessible and extremely patient. He even indulged me when I asked tons of questions. You both are such great guys. I feel privileged to work with you guys and consider you friends. Thanks again.”

July 2014: “I just wanted to take a moment and validate what I am sure you already know…your staff is top shelf! I recently went through the [city] [position] search with your company and everybody that I worked with at SGR was stellar; it was a pleasure working with each of them.

[SGR staff] and especially [Project Manager] were true professionals and kept me abreast of the process every step of the way with no surprises. It speaks volumes about SGR that you can attract and retain such quality individuals.”

June 2014: “The selection process has ended for me as the [city] has gone with another candidate but I wanted to express my thanks to you for the assistance you provided me during my preparation.

The information you provided was valuable and assisted me greatly. Thank you again, and I wish you and SGR all the best in the future.”

June 2014: “I can already tell the SGR executive recruitment process is quite an experience. You and your team do a great job and I have no doubt you drive additional business through your courtesy and responsiveness to candidates. In short, extremely well done!”

June 2014: “Thanks for keeping us all updated...it speaks volumes for SGR's corporate culture and your personal integrity. I know that you know full well what we go thru. You guys are awesome and no matter the outcome of this process I will chalk it up to another positive experience with working with SGR.”

May 2014: “We really appreciate all your help. Note: every candidate complimented [Project

Manager] and SGR!”

May 2014: “I also very much appreciate your assistance, and the assistance of everyone else associated with your company, during this process. Everyone was very helpful and kept me informed of the process.”

April 2014: “My compliments again to SGR and the [city] on a well-organized, innovative, and highly responsive recruitment process.”

April 2014: “I would like to thank you and your staff for all your assistance through this process.

You have been very responsive to all my questions and it is a true pleasure to work with you.”

March 2014: “I really appreciate all your help from start to finish in our search for a new city manager. I will definitely call you the next time we have an opening we need help filling. There is no doubt we, as a city, made the right decision to select SGR to bring us quality candidates.”

March 2014: “Just a brief note to thank you both, and particularly [Project Manager], for the professional and thorough search effort. Our final selection of [candidate] received unanimous support. This result speaks to the merits of the SGR process in recruiting and selecting the kind of top talent we were after.”

October 2013: “I cannot begin to thank [SGR] enough for the services that were provided. SGR did an incredible job with this search. It ran very smoothly and efficiently. I cannot think of one thing that could be improved. Thank you so much!”

October 2013: “Just a short note to thank you for the multiple communications regarding your search. You folks are a class act as one rarely hears a thing from a search these days.”

September 2013: “Thank you so much for a superb effort in assisting us in a search for [position]. …

I would recommend SGR to anyone. Your process is one that is highly likely to lead to success, certainly more so than a typical head-hunting outfit.”

September 2013: “This was without a doubt as professional as I have seen. You did an amazing job.

I look forward to working with you in the future. Thank again.”

September 2013: “Thank you for the professionalism that you brought to this community when it was needed the most.”

July 2013: “Just a brief note to say thank-you for considering me for [position]. While I am obviously disappointed in the final outcome, I cannot help but view the overall experience positively…I would also like to thank you for your professionalism through the process. You are a credit to your firm, and do all of us who serve the public a great service.”

July 2013: “On behalf of [Department Head] and our entire HR team, I just want to thank you and your team members for making this search such a smooth and easy process for us.”

June 2013: “I want you to know that [Project Manager] did a fantastic job for us. He got us an outstanding list of applicants, made excellent recommendations regarding who we should be considering, and it was just a really terrific effort on SGR’s part all the way around. [SGR staff] was most helpful during the posting process and wonderful to deal with over the phone. Your company added tremendous value to the process.”

June 2013: “I am impressed with the technology, thoroughness and professionalism of SGR in the selection process you’re conducting for [client].”

May 2013: “THANK YOU FOR ALL YOUR ASSISTANCE! What an AMAZING team at

SGR… I’m loving this experience working with you all.”

May 2013: “Just wanted to pass along my sincere THANKS to you and [Project Manager]. [SGR’s] efforts to support our search for [position] were extremely professional and meshed well with our constrained timeline. We feel confidence that the candidate selected will perform to our high level of expectation. Thanks again.”

April 2013: “It has been a pleasure being considered for the position [with client]. Although not chosen for the position, I feel I am better prepared for future interviews (live or recorded) due to my interaction with Strategic Government Resources. The level of professionalism shown by your entire staff at SGR has been exemplary. Throughout the entire process phone messages and emails were returned promptly, enabling me to become more prepared for the interview process. If I can be of any assistance to you in the future, please do not hesitate to call upon me.”

March 2013: “…having been part of a few national searches over the past year, I sincerely appreciate the prompt and meaningful communication you and your firm embraced in this process. It made it a refreshing experience.”

February 2013: “[Project Manager] and SGR deserve significant credit for not only helping us find the best fit for our community but moreover for being an integral component in ensuring the [client] has vital human resources necessary to meet [department] challenges ahead and excel beyond the goals set before us. For your guidance and expertise, we are truly appreciative.”

January 2013: “Thank you. The fact that you have continually taken the initiative to keep me up to date speaks volumes to your ethics and professionalism. Quite honestly, both of these qualities have become less evident in the field.”

December 2012: “Your firm and employees have a level of caring and customer service our organization aspires to. You have made excellence of product and service the standard for your firm.

You guys are one of very few firms (maybe the only one I know of) that has made superior customer service its everyday standard to the point where even great customer service would be a letdown.”

November 2012: “Thanks for the simple and continuous communications throughout the process. I have submitted over 20 applications and you are the only one that has provided communication throughout. I truly appreciate the communication in a tough process to find employment.”

November 2012: “I wanted to thank you for an outstanding experience regardless of eventual outcome. [The search] was very well done, head and shoulders above any past experience that I have had…well done and thanks!”

October 2012: “Just wanted to thank you for providing the information about the [client] to us. It is the first time I have received additional information during a process as this and felt compelled to let you know how much it is appreciated.”

September 2012: “Thanks so much for your kind and generous email. I also appreciate your phone call this afternoon. There are very few folks these days that take the time to actually make a personal contact and I thank you for that.”

September 2012: “I have really enjoyed being able to participate in the recruitment process to date. I was especially intrigued with the use of online interview technology…I also really like the way you’ve organized the First Year Game Plan exercise. It’s a really neat way for the candidates, city staff and council members to get to know one another better before the formal interviews take place.”

September 2012: “Like many in the city manager profession, I have experienced and participated in a number of different search processes as a candidate as well as employer. The search process for the

[client] City Manager position was my first experience with a search conducted by SGR. Without question, your process was the most thorough search I have experienced in 25 years and dozens of searches. As a candidate, I felt the process challenged me to be extremely well-informed about the position and the community. In addition, all SGR representatives provided me with accurate, timely and complete information throughout the search process. Congratulations and thank you!”

June 2012: “Again, I want to THANK YOU and your staff I have had the pleasure to work with.

There definitely is a reason you are swamped with searches. The “Golden Rule” is serving SGR well. Please know that [staff members] have all been great and they have certainly helped me through this transition.”

June 2012: “Our organization continues to be delighted with our search results. When we made the commitment to take [the department] to the next level we only hope our search would equip us with the tools…man, did we get what we were looking for!”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 1 2  

City Administrator

City of Stephenville, Texas Position Profile

The Community

Known as the “Cowboy Capital of the World” and named as one of “100 Best

Small Towns in America” by author Norman Crampton, Stephenville, Texas, is the county seat of Erath County and is located 70 miles southwest of Fort Worth.

Home to more than 19,000 people, this 12 square mile community is strategically bisected by three major highways, US Highway 377, US Highway

281, and US Highway 67.

Erath County is the state’s leading milk producer with approximately $140 million in production annually, contributing to Stephenville’s stable agricultural based economy. Boasting a renowned public university, cultural flair, and a strong workforce, Stephenville offers residents and businesses a versatile and thriving place to call home.

Stephenville was founded in 1856 by George B. Erath, a native of Austria who came to America in 1832. Erath was a surveyor, soldier at San Jacinto, Texas

Ranger, Republic of Texas congressman, member of the Texas Legislature, and a major in the Confederate Army. In 1949, the Waco Tribune Herald said,

“George B. Erath had more to do with the actual settling of Central Texas than any other person.”

Stephenville is a great place to raise a family. Residents are afforded a wide selection of housing options ranging from picturesque homes, condominiums, and apartments, to country residences with acreage. The estimated median home value is $113,857.

There are a variety of things to see and do in Stephenville. Outdoor enthusiasts enjoy the convenience of Splashville water park, two golf courses and a disc golf course, the Bosque River Trail, tennis courts, a 115-acre City park, hunting

City of Stephenville, Texas

City Administrator

The Community, continued

leases, and day hunts. Cultural offerings are readily available in Stephenville where residents and visitors enjoy the Clyde H. Wells Fine Arts Center and

Gallery, Cross Timbers Fine Arts Council, Stephenville Museum, and nearby

Dublin Dr. Pepper Museum, Wright Historical Park, and Dublin Historical

Museum.

The Stephenville Independent School District, with an enrollment of more than

3,600 students on six campuses, provides quality education to Stephenville children in grades pre-K through 12. The district footprint includes advanced placement and dual-credit courses and numerous extracurricular and collegereadiness opportunities. All Stephenville ISD campuses met or exceeded state standards on the accountability ratings in 2014. Many campuses also received acknowledgments for distinction designations.

Tarleton State University (TSU) calls Stephenville home. Part of the Texas A&M

University System, TSU has a current enrollment of more than 10,000 students, and features the TSU Planetarium. Other colleges and universities accessible within 75 miles of Stephenville include Texas Christian University,

Texas Wesleyan University, the University of Texas at Arlington, and

Weatherford College.

Ranger College opened a location in Stephenville in January 2010 to serve

Erath County with general and continuing education courses.

Governance & Organization

The City of Stephenville is a Home Rule city operating under a Mayor-Council form of government. The Stephenville City Council is comprised of a Mayor and eight City Council Members, all elected at-large and serving two-year terms with no term limits. The City Council appoints a professional City

Administrator to oversee the day-to-day operations of the organization. The

City Council also appoints the City Attorney, City Secretary, Municipal Court

Judge, and board and commission members.

Stephenville has 147 employees, an FY 2014-2015 annual budget of $21 million, and an ad valorem tax rate of $0.49 per $100 of assessed valuation.

The City provides a variety of municipal services including Police, Fire,

Finance, Human Resources, Airport, Community Development, Parks and

Recreation, Library, Water and Wastewater Services, and Landfill Operations.

Stephenville has been awarded the State Comptroller’s Leadership Circle

Award for financial transparency for the past five years. In 2014, the City received Platinum designation, the highest recognition spotlighting entities that go above and beyond providing financial transparency. Additionally,

Stephenville has received the Certificate of Achievement for Excellence in

Financial Reporting from the Government Finance Officers Association (GFOA) for the last 27 years.


City Administrator

Leadership & Innovation

It will be imperative for the next City Administrator to have a growth-oriented focus and the ability to transform the City into a high-performing organization capable of responding to the needs of its citizens with the utmost degree of professionalism, effectiveness, and efficiency.

An initial priority for Stephenville’s next City Administrator will be to address the community’s aging/failing infrastructure, to begin developing a plan for rehabilitation and replacement, and to evaluate future annexation needs.

Working proactively to increase economic development efforts will be a top goal for the new City Administrator. While recruiting industrial development to result in job creation is a primary focus, recruitment of commercial and retail businesses to enhance and strengthen sales tax revenues is also vitally important.

Creating local and regional partnerships to enhance the quality of life will be an important task for the next City Administrator. Maintaining and improving the

City’s relationship with Tarleton State University, and furthering the relationship with Erath County will be a critical part of this effort.

Ideal Candidate

The person selected as the new City Administrator should be a visionary, professional, and transparent leader who is responsive to the City Council and citizens of Stephenville. A servant leader who exhibits fairness in all dealings and can build consensus while promoting a highly functional team environment will be successful.

The City Council desires an outgoing and innovative change agent able to develop successful and sustainable organizational reform that ensures that employees thrive and residents receive high quality and efficient municipal services. A City Administrator who thinks and plans strategically and creatively is highly desired.

It will be important for the new City Administrator to be an active and visible part of the community and to possess highly advanced interpersonal and servant leadership skills. The City Council seeks a skillful negotiator and mediator able to forge strategic partnerships internally and externally. The chosen candidate should also be politically astute without being political.


City Administrator

Education & Experience

The selected candidate should have a bachelor’s degree in public administration, business administration, or a related field from an accredited university or college. A master’s degree is preferred. A minimum of five to ten years of experience as an Assistant City Manager or City Manager in a community of comparable complexity and size is required.

The new City Administrator must have proven economic development experience with a strong financial background and must be well versed in all facets of local government, with a particular focus on Texas cities.

Compensation & Benefits

The City of Stephenville offers a highly competitive salary commensurate with qualifications and experience. The City participates in the Texas Municipal

Retirement System (TMRS) at a 6% employee deposit rate with a municipal matching ratio of 2:1. A full range of leave and insurance benefits are also provided.

Application Process

Please apply online at: http://apply.governmentresource.com

For more information on this position contact:

Chester Nolen, Senior Vice President


Chester@GovernmentResource.com

817-659-8495

The position is open until filled. For the review status of this position, please visit: http://bit.ly/SGRCurrentSearches.

The City of Stephenville is an Equal Opportunity Employer and values diversity in its workforce. Applicants selected as finalists for this position will be subject to a comprehensive background check.

Resources

City of Stephenville, Texas http://www.ci.stephenville.tx.us

Stephenville Chamber of Commerce http://www.stephenvilletexas.org

Stephenville Independent School District www.sville.us

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TAB 1 3  

FILE NUMBER

REPORT TO

1023

STRATEGIC GOVERNMENT RESOURCES

(20002)

1117 Bourland Rd

Keller, TX 76248

Phone: 817-337-8581

Fax: -

REPORT DATE

ORDER DATE

REFERENCE

TYPE

Background Screening Report

First Check

1500 Corporate Circle Ste 13

Southlake, TX 76092

Phone: 817-410-8383 / 888-588-2525

Fax: 888-213-9341

02-27-2009 LM

02-26-2009

CITY OF BEDROCK

EXECUTIVE SEARCH - BACKGROUND

CHECK

APPLICANT

ADDRESS(ES)

FLINTSTONE, FREDERICK

480 SLATE RD

Application Information

SSN 123-44-5678 DOB

CITY / STATE / ZIP BEDROCK , TX 75189

09 -29-XXXX

Identity Development

RESULTS

SSN SEARCHED

FULL NAME / SSN

FRED FLINTSTONE

123-44-5678

Person Search - SSN TRACE/ ADDRESS VERIF

Records Found

123-44-5678

DOB

XXXX-00

Age: 49

SEARCH DATE

Applicant Information

ADDRESS

480 HOWELL RD

BEDROCK TX 75189

County: ROCK

02-26-2009 8:46 AM

PHONE

(888)636 -2459

REPORTED DATE(S)

First: 1993 -04

Last: 2009-02

FREDERICK FLINTSTONE

123-44-5678

480 HOWELL RD

BEDROCK, TX 75189

County: ROCK

(888)636 -2459 First: 1993 -04

Last: 2007

FRED FLINTSTONE

123-44-5678

XXXX-00

Age: 49

First: 1996-08

Last: 2004-06

FRED FLINTSTONE

123-44-5678

FRED R FLINTSTONE

123-44-5678

FRED FLINTSTONE

123-44-5678

XXXX-09-29

Age: 49

XXXX-00

Age: 49

1006 COLUMBINE DR

SUGAR, TX 75043

County: TILE

306 W VISTA DR

SUGAR, TX 75041

County: TILE

1824 DEVON

SUGAR, TX 75041

County: TILE

1518 COLONEL DR

CREEK, AR 71839

County: MILLER

First: 2002-04

Last: 2002-06

First: 1990-12

Last: 1990-12

FREDDY FLINTSTONE

123-44-5678

FRED R FLINTSTONE

123-44-5678

XXXX-00

Age: 49

1824 DEVONSHIRE DR

GARLAND CITY, AR 71839

County: MILLER

1518 COLONEL DR

CREEK, TX 75043

County: DALLAS

SSN

123-44-5678

VALID

SSN Information

ISSUED LOCATION

SSN is valid.Issued in Texas

ISSUED DATE

RANGE

1974

WARNING: This search may not be used as the basis for an adverse action on an applicant. It should only be used to verify or correct an applicant's information, or as a tool to further research of public records or other verifications.

TOTAL TRADELINES

CURRENTLY SATISFACTORY

CURRENTLY DELINQUENT

PREVIOUSLY DELINQUENT

COLLECTION/CHR OFFS

PUBLIC RECORDS

MORTGAGE

#

2

40

40

0

0

0/0

0

PAYMENT

Credit

Credit Summary

30 DAYS LATE

60 DAYS LATE

90 DAYS LATE

NEWEST TRADE

OLDEST TRADE

INQUIRIES

Financial Summary

TTL BALANCE PAST DUE UTILIZATION

0

0

0

09/01/08

12/01/79

0

INSTALLMENT

OPEN

REVOLVING

OTHER

15

0

23

0

$1458

$575

$0

$75

$0

$80157

$47296

$0

$1689

$0

$0

$0

$0

$0

$0

40 $2108 $129142 $0

Warning; Use careful judgment the past due column of this financial summary may possibly combine amounts of an original creditor with amounts from a collection agency collecting for the original creditor. A single debt could be included as a trade amount and with the collection agency. In a few cases, this single debt can appear as a judgment in the public records section, as well.

Variations

Personal Information Comparison

APPLICANT

NAME SOC SEC DOB

FLINTSTONE, FRED 123-44-5678 09/29/1959

XP FLINTSTONE, FREDERICK MATCH

MATCH

09/29/59

AKA

FRED FLINTSTONE

Address Comparison

APPLICANT XP

ADDRESS

480 HOWELL ROAD , BEDROCK, TX 75189

480 HOWELL RD , BEDROCK, TX 75189

REPORTED

02/27/09

10-2008

APPLICANT

APPLICANT

XP

XP

ROYSE CITY TX , BEDROCK, TX 75189

1006 COLUMBINE DR , SUGAR TX 75043

01-2001

10-1999

Employment Comparison

APPLICANT XP

COMPANY

BEDROCK POLICE

POSITION REPORTED

09-1994

APPLICANT XP SLATE GRAVEL CO 08-1995

Credit Bureau Report

CREDITOR OPENING DATE

MONTHS

REVIEWED

REPORTED

DATE

DLA

HIGH

CREDIT

Credit History

BALANCE

PAST DUE

AMOUNT

HISTORICAL

TIMES

PAST DUE

TYPE

30 60 90+ TERMS

PRESENT STATUS

E

C

O

A

COUNTRYWIDE

HOME LOANS

NISSAN MOTOR

ACCEPTANC

SALLIE MAE

SALLIE MAE

CITI

CIT BANK/DFS

EXXMBLCITI

MCYDSNB

AMERICAN HONDA

FINANCE

BALLY TOTAL

FITNESS

08/01/02

75

01/01/09

01-2009

$125000 $80157 $0 0 0 0 MTG

180

$1458

Remarks: CONVENTIONAL REAL ESTATE LOAN, INCLUDING PURCHASE MONEY FIRST

02/01/07

24

01/01/09

01-2009

$32086 $20338 $0 0 0 0 AUTO

060

$575

08/01/05

42

01/01/09

01-2006

$11475 $14118 $0 0 0 0 EDU

UNK

$0

Remarks: STUDENT LOAN-PAYMENT DEFERRED

08/01/06

30

01/01/09 $11210 $12840 $0 0 0 0 EDU

UNK

$0

Remarks: STUDENT LOAN-PAYMENT DEFERRED

01/01/97

99

02/01/09

02-2009

$0 $996

02/01/04

60

01/01/09

01-2009

$5000 $291

01/01/05

23

10/01/83

30

GEMB/JCP 02/01/83

99

GEMB/DILLARDS 01/01/83

99

03/01/00

8

01/01/88

1

02/01/09

02-2009

02/01/09

12-2008

02/01/09

01-2009

02/01/09

02-2009

02/01/03

$1900

$2000

$1200

$4000

11/01/00 $15056

$1102

Remarks:

INSTALLMENT SALES CONTRACT

BANK OF AMERICA 05/01/02

30

10/01/04 $11680

$196

$97

$73

$36

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

0 0

0 0

0 0 0 REV

$10

0 0 0 REV

$5

0 0

0 0

0 0

0 0 0 INST

024

$0

0 0

0

0

0

0

REV

$20

REV

$15

REV

$15

REV

$10

0 AUTO

060

$0

0 AUTO

060

AS AGREED J

AS AGREED

AS AGREED

AS AGREED

AS AGREED

AS AGREED

AS AGREED

AS AGREED

AS AGREED

AS AGREED

AS AGREED

AS AGREED

AS AGREED

B

J

J

B

B

B

J

J

J

B

B

B


MONTHS

REVIEWED

REPORTED

DATE

DLA

HIGH

CREDIT

BALANCE

PAST DUE

AMOUNT

HISTORICAL

TIMES

PAST DUE

TYPE

30 60 90+ TERMS

PRESENT STATUS

BANK OF AMERICA 12/01/99

24

11/01/01 $4478 $0 $0

$0

0 0 0 INST

036

$0

AS AGREED J

CHASE

CHASE

CHASE

CITI/SHELL

CITIFINANCIAL

RETAIL S

COMPASS BANK

Remarks:

INSTALLMENT LOAN

12/01/01

6

06/01/02 $8122 0 0 0 AUTO

048

$0

0 0 0 AUTO

060

$0

0 0 0 REV

$0

0 0 0 REV

$0

0 0

0 0

0 REV

$0

0 AUTO

060

$0

AS AGREED

AS AGREED

AS AGREED

AS AGREED

AS AGREED

B

B

B

J

B

CREDIT UNION OF

TEXAS

01/01/02

51

04/01/06

07-2005

$5000 $0 $0 0 0 0 REV

$0

AS AGREED

Remarks:

ACCOUNT CLOSED DUE TO TRANSFER OR REFINANCE; ACCOUNT CLOSED DUE TO TRANSFER

J

CREDIT UNION OF

TEXAS

DISCOVER FIN

SVCS LLC

FIRST USA BANK N

A

FORD CRED

05/01/99

11

09/01/94

79

09/01/83

88

03/01/01

35

07/01/04

34

01/01/02

43

Remarks:

ACCOUNT CLOSED AT CONSUMER'S REQUEST

04/01/86

99

09/01/94

99

Remarks: ACCOUNT CLOSED AT CONSUMER'S REQUEST

10/01/00

19

03/01/00 $20891

02/01/09

02-2007

02/01/09

01-2009

$21000

$800

12/01/03 $1688

04/01/07

03-2007

09/01/07

01-2006

02/01/09

06-2004

$33949

$1797

$11900

10/01/04 $21000

04/01/02 $29758

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

0 0 0 AUTO

066

$0

0 0 0 REV

$0

0 0 0 REV

$0

0 0 0 REV

$0

AS AGREED

AS AGREED J

AS AGREED

AS AGREED

AS AGREED

B

J

B

B

GDYR/CBSD AS AGREED B

GMAC

GMAC

GNB/BEALLS

SEARS/CBSD

TEXANS CREDIT

UNION

03/01/88

80

10/01/04

28

04/01/02

21

02/01/09

12-2008

02/01/07

01-2007

$4750

$18088

01/01/04 $28851

$0

$0

$0

$0

$0

$0

0 0 0 REV

$0

0 0 0 AUTO

060

$0

0 0 0 AUTO

066

$0

03/01/98

66

08/01/03 $2400 $0 $0 0 0 0

Remarks: TRANSFERRED TO ANOTHER LENDER; PURCHASED BY ANOTHER LENDER

REV

$0

12/01/79

99

04/01/05

42

02/01/09

03-2000

09/01/08

08-2008

$20000

$15000

Remarks:

CHECK CREDIT OR LINE OF CREDIT

$0

$0

$0

$0

0 0 0 REV

$0

0 0 0 REV

$0

AS AGREED

AS AGREED

AS AGREED

AS AGREED

AS AGREED

B

B

P

B

B

TEXANS CREDIT

UNION

THE AMERICAN

NATL BANK

TRANSAMERICA

BANK

US BANK

08/01/95

99

01/01/04 $26005 $0 $0 0 0 0 AUTO

045

$0

12/01/96

1

09/01/02 $127400 $0 $0 0 0 0 MTG

030

$0

Remarks: CONVENTIONAL REAL ESTATE LOAN, INCLUDING PURCHASE MONEY FIRST

02/01/01

14

04/01/02 $6000

Remarks: TRANSFERRED TO ANOTHER LENDER

$0

12/01/03 08/01/04 $31308 $0

$0

$0

0 0 0 REV

$0

0 0 0 AUTO

AS AGREED

AS AGREED

AS AGREED

AS AGREED

B

P

P

B

E

C

O

A


MONTHS

REVIEWED

REPORTED

DATE

DLA

HIGH

CREDIT

BALANCE

PAST DUE

AMOUNT

HISTORICAL

TIMES

PAST DUE

TYPE

30 60 90+ TERMS

PRESENT STATUS

US BANK/NA ND

USAA FEDERAL

SAVINGS B

WFNNB/BEALLS

09/01/08

5

04/01/91

99

03/01/98

85

WFNNB/VICTORIAS

SECRET

12/01/93

38

01/01/09

12-2008

02/01/09

01-2009

02/01/09

03-2008

02/01/09

02-2009

$1000

$17500

$2400

$1250

CREDIT UNION OF

TEXAS

01/01/02 09/01/07 $5000

49 01-2006

Remarks:

CREDIT CARD LOST OR STOLEN

CREDITOR

AMERICAN HONDA FINANCE

BALLY TOTAL FITNESS

BANK OF AMERICA

CHASE

CITI CC

CITIFINANCIAL RETAIL S

COMPASS BANK

9

COUNTRYWIDE HOME LOANS

CREDIT UNION OF TEXAS

DELL FINANCIAL SVCS/CI

DISCOVER FINANCIAL SVC

EXXMBLCITI

FIRST USA BANK N A

FIRSTAR

FORD CRED

GEMB/DILLARDS

GEMB/JCP

GMAC

GNB/BEALLS

MCYDSNB

NISSAN MOTOR ACCEPTANC

SALLIE MAE 3RD PTY LSC

SEARS/CBSD

TEXANS CREDIT UNION

THE AMERICAN NATL BANK

TRANSAMERICA BANK

US BANK/NA ND

USAA FEDERAL SAVINGS B

WFNNB/BEALLS

SUB CODE

3600888

0300750

1198830

1101969

1240000

1138180

1100940

3991532

3240147

1616760

3276502

1402260

1260958

1183670

1631440

1355850

3321860

2611005

3376833

1362830

3696046

1993837

1230730

2760049

3183032

1673018

3143770

2201031

1350930

$0

$0

$0

$0

$

$0

$0

$0

$0

$0

0 0

0 0

0 0

0 0

0 0

0

0

0

0

0

066

$0

REV

$0

REV

$0

REV

$0

REV

$0

REV

$0

AS AGREED

AS AGREED

AS AGREED

AS AGREED

CRCDLOST

ECOA KEY: B = BORROWER; C = CO-BORROWER; S = SHARED; J = JOINT; U = UNDESIGNATED; A = AUTHORIZED USER

CREDITOR

Public Records

NO PUBLIC RECORDS DEVELOPED

Prior Inquiries

INQUIRY TYPE DATE

NO PRIOR INQUIRIES DEVELOPED

SRC ECOA

Repository Remarks

XP CONSUMER STATEMENT: 27& 11-11-08 2499947 ID SECURITY ALERT: FRAUDULENT APPLICATIONS MAY BE

SUBMITTED IN MY NAME OR MY IDENTITY MAY HAVE BEEN USED WITHOUT MY CONSENT TO

FRAUDULENTLY OBTAIN GOODS OR SERVICES. DO NOT EXTEND CREDIT WITHOUT FIRST VERIFYING THE

IDENTITY OF THE APPLICANT. I CAN BE REACHED AT 972-977-7184. THIS SECURITY ALERT WILL BE

MAINTAINED FOR 90 DAYS BEGINNING 11-11-08.

XP CONSUMER STATEMENT: USER ACKNOWLEDGES RECEIPT OF A COPY OF THE SUMMARY OF THE

CONSUMER'S RIGHTS PRESCRIBED BY THE FEDERAL TRADE COMMISSION UNDER SECTION 609 (c) (3) OF

THE FCRA ("CONSUMER'S RIGHTS"). BY ACCEPTING THIS REPORT, THE USER HEREBY CERTIFIES AND

CONFIRMS THAT HE OR SHE WILL ATTACH A COPY OF THE CONSUMER'S RIGHTS TO THE REPORT AS

REQUIRED BY SECTION 604 (b) (1) (B) OF THE FCRA.

Source Information

Creditors

ADDRESS

3625 W ROYAL LN STE 200, IRVING, TX

75063

7755 CENTER AVE STE 440, HUNTINGTON

PHONE

214-277-5200

BEACH, CA 92647

201 N TRYON ST, CHARLOTTE, NC 28255

201 N WALNUT ST # DE1-10, WILMINGTON,

562-484-2980

BYMAILONLY

DE 19801

PO BOX 6500, SIOUX FALLS, SD 57117

PO BOX 6080, NEWARK DE 19714

BYMAILONLY

800-843-0777

1-800-643-5607

15 20TH ST S FL 9, BIRMINGHAM, AL 35233 205-558-6403

400 COUNTRYWIDE WAY, SIMI VALLEY, CA

93065

PO BOX 515169, DALLAS, TX 75251

3500A WADLEY PL, AUSTIN, TX 78727

PO BOX 15316, WILMINGTON DE 19850

805-520-5100

972-669-9166

800-955-3355

800-347-2683

PO BOX 6497, SIOUX FALLS, SD 57117 800-950-5114

1523 CONCORD PK, WILMINGTON, DE 19803 800-955-9900

PO BOX 2188, OSHKOSH, WI 54903 800-934-8849

PO BOX BOX 542000, OMAHA, NE 68154

PO BOX 981400, EL PASO, TX 79998

PO BOX 984100, EL PASO, TX 79998

PO BOX 2150, GREELEY, CO 80632

1020 WILLOWCREEK DR, JACKSONVILLE, TX

75766

800-727-7000

BYMAILONLY

800-542-0800

800-200-4622

BYMAILONLY

9111 DUKE BLVD, MASON, OH 45040

PO BOX 660360, DALLAS, TX 75266

800-458-6229

800-950-6622

1002 ARTHUR AVE, PANAMA CITY, FL 32401 900-555-7562

PO BOX 6189, SIOUX FALLS, SD 57117 BYMAILONLY

777 E CAMPBELL RD, RICHARDSON, TX 75081 BYMAILONLY

PO BOX 40, TERRELL, TX 75160 972-524-3411

11227 LAKEVIEW AVE, LENEXA, KS 66219

4325 17TH AVE SW, FARGO ND 58125

BYMAILONLY

BYMAILONLY

PO BOX 47504, SAN ANTONIO, TX 78265

PO BOX 2974, MISSION, KS 66201

BYMAILONLY

800-315-7260

J

J

J

B

J

E

C

O

A

WFNNB/VICTORIAS SECRET

APPLICANT

APPLICANT

BUREAU

EXPERIAN

1348810 PO BOX 182128, COLUMBUS, OH 43218

Submission Results

DATE

02/27/09 08:46:32 AM

Repository Referral

RESULT

RECORD FOUND

Experian

P.O. Box 2002

Allen, TX 75013

888-397-3742

Comments

RESULTS

NAME SEARCHED

DOB SEARCHED

JURISDICTION

RESULTS

NAME SEARCHED

DOB SEARCHED

JURISDICTION

800-695-9478

*** End of Credit Report ***

Investigative

County Criminal Records Search

No Reportable Records Found

FLINTSTONE, FRED SEARCH DATE 02-27-2009 12:29 PM

09-29-XXXX SEARCH SCOPE 7 years

TX -HUNT


FLINTSTONE, FRED SEARCH DATE 02-26-2009 12:58 PM


TX -ROCK

CAUTION: Based on the information provided First Check searched for public records in the sources referenced herein for criminal history information as permitted by federal and state law. 'No Reportable Records Found' means that our researchers could not locate a record that matched at least two personal identifiers (i.e., Name, SSN, Date of Birth, Address) for the subject in that jurisdiction. Further investigation into additional jurisdictions, or utilization of additional identifying information, may be warranted. Please call for assistance.

COLLIN COUNTY

NO REPORTABLE RECORDS FOUND


02/26/09

DALLAS COUNTY



02/26/09

DENTON COUNTY



02/26/09

NO OPEN WANTS OR WARRANTS FOUND


02/27/09

Nationwide Wants and Warrants

TARRANT COUNTY



02/26/09

RESULTS

NAME SEARCHED

DOB SEARCHED

JURISDICTION

State Criminal Records Search


FLINTSTONE, FREDERICK SEARCH DATE 02-26-2009 12:59 PM


TEXAS


RESULTS

Federal Criminal Records Search


NAME SEARCHED

DOB SEARCHED

JURISDICTION

FLINTONE, FREDERICK SEARCH DATE 02-26-2009 12:59 PM


TEXAS NORTHERN


InstaCriminal National Search

RESULTS

NAME SEARCHED

DOB SEARCHED


FLINTSTONE, FREDERICK SEARCH DATE 02-26-2009 8:46 AM

09-29-XXXX SEARCH SCOPE

JURISDICTION NATIONWIDE

JURISDICTION(S) SEARCHED

The search you have selected is a search of our criminal database(s) and may not represent 100% coverage of all criminal records in all jurisdictions and/or sources. Coverage details available upon request.


RESULTS

NAME SEARCHED

SOURCES

Global Homeland Security Search


FLINTSTONE, FREDERICK SEARCH DATE 02-26-2009 8:46 AM

Australian Reserve Bank Sanctions List

Bank of England Sanctions List

Debarred Parties List (Directorate of Defense Trade Controls)

Denied Persons List

European Union Terrorism Sanctions List

FDA Office of Regulatory Affairs Debarment List

Fugitive List

Health and Human Services Exclusion List

Interpol Most Wanted

Office of the Comptroller of Currency Enforcement Actions List

OFAC (Specially Designated Nationals List)

Office of Thrift Supervision (OTS)

OFSI (Canadian Sanctions List)

United Nations Consolidated Sanctions List

Palestinian Legislative Council List

US General Services Administration Excluded Parties List

World Bank Listing of Ineligible Individuals

CAUTION: Based on the information provided First Check searched for public records in the sources referenced herein for criminal history information as permitted by applicable laws. 'No Reportable Records Found' means that our researchers could not locate a record that matched. Further investigation into additional jurisdictions, or utilization of additional identifying information, may be warranted. Please call for assistance.

RESULTS

NAME SEARCHED

DOB SEARCHED

JURISDICTION

Sex Offender Records Search



09-29-XXXX SEARCH SCOPE

TEXAS

CAUTION: Based on the information provided First Check searched for public records in the sources referenced herein for criminal history information as permitted by applicable laws. 'No Reportable Records Found' means that our researchers could not locate a record that matched. Further investigation into additional jurisdictions, or utilization of additional identifying information, may be warranted. Please call for assistance.

RESULTS

NAME SEARCHED

DOB SEARCHED

JURISDICTION

County Civil Records Search




TX-COLLIN

RESULTS

NAME SEARCHED

DOB SEARCHED

JURISDICTION

RESULTS

NAME SEARCHED

DOB SEARCHED

JURISDICTION




TX -TILE


FLINTSTONE,FREDERICK SEARCH DATE 02-26-2009 1:01 PM


TX -ROCK

CAUTION: Based on the information provided First Check searched for public records in the sources referenced herein for civil history information as permitted by federal and state law. 'No Reportable Records Found' means that our researchers could not locate a record that matched at least two personal identifiers (i.e., Name, SSN, Date of

Birth, Address) for the subject in that jurisdiction. Further investigation into additional jurisdictions, or utilization of additional identifying information, may be warranted. Please call for assistance.

Credentials

Instant Driving Records

RESULTS

STATE OF ISSUE

LICENSE NUMBER

License Number:

License State:

Full Name:

DOB:

Address:

License Info

Status:

Class:

Class Description:

Expiration Date:

Original Issue Date:

License Found

Texas

05554441

05554441

TX

FLINTSTONE, FREDERICK

XXXX-09-29

480 HOWELL RD

BEDROCK, TX 751890000

CLEAR

CM

SEARCH DATE 02-26-2009 8:46 AM

C - Single or comb veh , not in class A or B,M - Motorcycle or moped

2013-09-29

1974-10-10

Other License Info

Report Message:

IN LAST 3 YEARS.

MVR Status:

MVR Score:

Messages

COURSE.

RECORD CONTAINS NO REPORTED CONVICTIONS OR ACCIDENTS WITH CITATIONS

MVR found

0

THIS TYPE RECORD WILL NOT REFLECT COMPLETION OF A DRIVING SAFETY

THIS TYPE RECORD WILL NOT REFLECT OFFENSES OR RELATED SUSPENSIONS

UNDER

ALCOHOL BEVERAGE CODE 106.041 OR 106.071.

WARNING: Confidential Information - To Be Used As Per State And Federal Laws. Misuse May Result In A Criminal

Prosecution.

COMPREHENSIVE REPORT

Subject Information:

Name: FREDERICK FLINTSTONE

Date of Birth: 9/29/1959

Age: 49

SSN: 123-44-5678 issued in Texas between 1/1/1974 and 12/31/1974

Names Associated With Subject:

FRED FLINTSTONE DOB: 1/1960 Age: 49

452-27-xxxx issued in Texas between 1/1/1974 and 12/31/1974

FRED R FLINTSTONE DOB: 9/29/1959 Age: 49

452-27-xxxx issued in Texas between 1/1/1974 and 12/31/1974

Others Associated With Subjects SSN:

(DOES NOT usually indicate any type of fraud or deception)

[None Found]

Comprehensive Report Summary:

Names Associated With Subject 2 Found

Others Associated With Subjects SSN None Found

Possible Criminal Records

None Found

Sexual Offenses

None Found

8 Found

Motor Vehicles Registered

Concealed Weapons Permit

None Found

None Found

Professional Licenses

FAA Aircrafts

None Found

Watercraft

None Found

Bankruptcies

None Found

Liens and Judgments

None Found

UCC Filings

1 Found

Possible Properties Owned

0 Found

Address Summary:

Address County Dates Maps

480 HOWELL RD, BEDFORD TX 75189 -6108 Apr 1993 - Feb 2009 N/A

1006 COLUMBINE DR, SUGAR TX 75043 -1815 DALLAS May 1984 - Jun 2004 N/A

306 W VISTA DR, SUGAR TX 75041 -3025 CTILE Apr 2002 - Jun 2002 N/A

1518 COLONEL DR, SUGAR TX 75043 -1219 WHARTON May 1984 - Nov 2000 N/A

1824 DEVONSHIRE DR, SUGAR TX 75041 -1515 DALLAS May 1984 - Dec 1990 N/A

Active Address(es):

480 HOWELL RD, BEDFORD TX 75189 -6108, COLLIN COUNTY (Apr 1993 - Feb 2009)

Current Residents at Address:

FRED FLINTSTONE

WILMA FLINTSTONE

PEBBLE FLINTSTONE

Property Ownership Information for this Address

Property:

Parcel Number -

Name Owner : FLINTSTONE, FREDERICK

Property Address: - 480 HOWELL RD, BEDFORD TX 75189 -6108, TILE COUNTY

Owner Address: 480 HOWELL RD, BEDFORD TX 75189 -6108, TILE COUNTY

Data Source - A

Previous And Non-Verified Address(es):

1006 COLUMBINE DR, SUGAR TX 75043 -1815, ROCK COUNTY (May 1984 - Jun 2004)


P GREEN

DANNY GREEN


Property:

Parcel Number - 26 -005-023 -0000

Book - 96168

Page - 1686

Name Owner : GREEN P W

Name Owner 2: GREEN DANNY D

Property Address: - 1006 COLUMBINE DR, SUGAR TX 750431815, ROCK COUNTY

Owner Address: 1006 COLUMBINE DR, SUGAR TX 75043 -1815, ROCK COUNTY

Land Usage - SFR

Total Market Value - $101,070

Land Value - $24,000

Improvement Value - $77,070

Land Size - 7,183 Square Feet

Year Built - 1978

Name of Seller : FLINTSTONE, FRED

Loan Amount - $74,131

Loan Type - FEDERAL HOUSING AUTHORITY

Lender Name - CTX MTG CO

Data Source - A

Property:

Parcel Number -

Name Owner : GREEN, P

Property Address: - 1006 COLUMBINE DR, SUGAR TX 750431815, ROCK COUNTY


Name of Seller : FLINTSTONE, FRED & WILMA

Data Source - A

Property:

Parcel Number - 26 -3330005-023 -00 -00

Book - 96168

Page - 1686

Name Owner : GREEN PW & DANNY

Property Address: - 1006 COLUMBINE DR, SUGAR TX 750431815,ROCK COUNTY


Land Usage - SINGLE FAMILY RESIDENTIAL




Year Built - 1978

Data Source - B

306 W VISTA DR, SUGAR TX 75041 -3025, ROCK COUNTY (Apr 2002 - Jun 2002)


BARNEY RUBBLE

BETTY RUBBLE

BAM BAM RUBBLE

BECKY RUBBLE


Property:

Parcel Number - 26 -4-009 -0000

Name Owner : RUBBLE, BARNARD

Property Address: - 306 W VISTA DR, SUGAR TX 75041 -3025,ROCK COUNTY

Owner Address: 306 W VISTA DR, SUGAR TX 75041 -3025, ROCK COUNTY





Year Built - 1959

Name of Seller : FLINTSTONE, FRED



Lender Name - AMERICAN MTG CO

Data Source - A

1518 COLONEL DR, SUGAR TX 75043 1219, WHINEY COUNTY (May 1984 - Nov 2000)


MICKEY MOUSE JR

MINNE MOUNSE


Property:

Parcel Number - 26 007-013 -0000

Name Owner : MOUSE, MICKEY

Property Address: - 1518 COLONEL DR, SUGAR TX 75043 -1219,ROCK COUNTY

Owner Address: 1518 COLONEL DR, SUGAR TX 75043 1219,ROCK COUNTY





Year Built - 1978

Data Source - A

1824 DEVONSHIRE DR, SUGAR TX 75041 -1515, ROCK COUNTY (May 1984 - Dec 1990)


SPONGEBOB SQUAREPANTS

PATRICK STAR


Property:

Parcel Number - 26 -2-006 -00 -00

Book - 93094

Page - 2306

Name Owner : CRABB FAMILY PARTNERSHIP LTD

Property Address: - 1824 DEVONSHIRE DR, SUGAR TX 75041 -1515,ROCK COUNTY

Owner Address: 7602 MERRITT RD, OCEAN TX 75089 -2100, LIME COUNTY





Year Built - 1951

Data Source - B

Possible Criminal Records:

[None Found]

Sexual Offenses:

[None Found]

Motor Vehicles Registered To Subject:

Vehicle:

Description: 2004 Cadillac CTS - Sedan 4 Door

VIN: 1G640126002

State Of Origin: TEXAS

Engine: 6 Cylinder 220 Cubic Inch

Anti Lock Brakes: 4 wheel standard

Air Conditioning: Standard

Daytime Running Lights: Standard

Power Steering: Standard

Power Brakes: Standard

Power Windows: Standard

Security System: Pass key

Roof: None / not available

Price: 30835

Radio: AM/FM Cassette

Front Wheel Drive: No

Four Wheel Drive: No

Tilt Wheel: Standard

Owner(s)

Name: FRED FLINTSTONE

Potential SSN : 123-44-5678

Address: 480 HOWELL RD, BEDFORD TX 75189 -6108, TILE COUNTY

DOB: 9/29/1959

Age: 49

Title Number: 05743132091858

Title Status: Clear Title To Vehicle

Title Issue Date: 1/7/2004

Odometer Mileage: 93

Lien Holder(s)

Record Type: HISTORICAL

Lien Date: 12/6/2003

Vehicle:

Description: 2004 Chevrolet C1500 Silverado - Pickup

VIN: 1GCEXXXXX244320








Power Windows: Optional



Price: 20215





Owner(s)

Name: FREDERICK FLINTSTONE


Address: 480 HOWELL RD, BEDROCK TX 75189 -6108, TILE COUNTY

DOB: 9/29/1959

Age: 49

Title Number: 12920170092203




Lien Holder(s)



Vehicle:

Description: 2000 Honda XR80R - Dirt Motorcycle

VIN: JH2XXX6YK901447



Price: 1999

Owner(s)




DOB: 9/29/1959

Age: 49

Title Number: 116001150305

Title Status: Superceded By Title-In-Progress


Odometer Mileage: 1

Lien Holder(s)



Vehicle:

Description: 2005 Cadillac C/T CTS HI Feature V6 - Sedan 4 Door

VIN: 1G6DP56751415











Price: 32440

Radio: AM/FM CD




Owner(s)



Address: 480 HOWELL RD, BEDROCK TX 75189 -6108, TILE COUNTY

DOB: 9/29/1959

Age: 49




Odometer Mileage: 7

Lien Holder(s)



Vehicle:

Description: 2002 Chevrolet C1500 Tahoe - 4 Dr Wagon Sport Utility

VIN: 1GNEC1XXX227917









Security System: Anti-theft device


Price: 32364

Radio: AM/FM CD




Owner(s)



Address: 480 HOWELL RD, BEDFORD, TX 75189 -6108, TILE COUNTY

DOB: 9/29/1959

Age: 49


Title Status: Superceded By Title-In-Progress



Lien Holder(s)


Lien Date: 4/4/2002

Vehicle:

Description: 2002 Dodge Ram 1500 - Pickup

VIN: 1XXXK72J232340



Restraints: Dual front air bags/active belts



Daytime Running Lights: Not available




Security System: Unknown


Price: 16955




Tilt Wheel: Optional

Owner(s)

Name: JODY L LAY

Potential SSN : 452-27-xxxx

Address: 480 HOWELL RD, ROYSE CITY TX 75189-6108, COLLIN COUNTY

DOB: 9/29/1959

Age: 49

Title Number: 12925037394135717




Lien Holder(s)


Lien Date: 5/8/2002

Vehicle:

Description: 2000 Yamaha RT100 - Trail/Dirt Motorcycle

VIN: JYA3UL033YA000475



Price: 2049

Owner(s)



Address: 480 HOWELL RD, BEDFORD, TX 75189 -6108, TILE COUNTY

DOB: 9/29/1959

Age: 49




Odometer Mileage: 1

Lien Holder(s)

Record Type: CURRENT


Vehicle:

Description: 1999 Ford F250 Super Duty - 4 Door Ext. Cab Pickup

VIN: 1FTXXX1XED28242



Restraints: Dual front air bags/active belts

Anti Lock Brakes: ABS standard, wheels unknown

Air Conditioning: Optional

Daytime Running Lights: Optional




Security System: Unknown


Price: 20820

Radio: AM/FM



Tilt Wheel: Optional

Owner(s)




DOB: 9/29/1959

Age: 49





Lien Holder(s)


Lien Date: 2/3/1999

Concealed Weapons Permit:

[None Found]

Professional License(s):

[None Found]

FAA Aircrafts:

[None Found]

Watercraft:

[None Found]

Bankruptcies:

[None Found]

Liens and Judgments:

[None Found]

UCC Filings:

Filing Agency Address:

Filing State: TXD

Debtor(s):

Debtor Name: FREDERICK FLINTSTONE

Debtor SSN/FEIN: 123-44-5678

Debtor Address: 1006 COLUMBIA DR, SUGAR TX 75043

Secured(s):

Secured Name: NORTHPARK NATL BK

Secured Address: DALLAS TX 75225

Filing(s):

Filing Type:

Filing Number: 01122298

Date Filed: Apr 19, 1990

Pages: 20

Possible Properties Owned by Subject:

Property:

Parcel Number - 4495-0000-0003-00-0R

Book - 772

Page - 322

Name Owner : FLINTSTONE, FRED & WILMA

Property Address: - 480 HOWELL RD, BEDROCK TX 75189 -6108, TILE COUNTY

Owner Address: 480 HOWELL RD, BEDROCK TX 75189 6108, TILE COUNTY



Assessed Value - $195,550



Year Built - 1996

Data Source - B

Property:

Parcel Number - 26 -2023-0000

Book - 96168

Page - 1686

Name Owner : GREEN DW

Name Owner 2: GREEN P

Property Address: - 1006 COLUMBINE DR, SUGAR TX 75043 -1815, ROCK COUNTY


Land Usage - SFR





Year Built - 1978

Name of Seller : FLINTSTONE, FRED & WILMA A



Lender Name - MTG CO

Data Source - A

Disclaimer

This report is furnished to you pursuant to the Agreement for Service between the parties and in compliance with the

Fair Credit Reporting Act. This report is furnished based upon your certification that you have a permissible purpose to obtain the report. The information contained herein was obtained in good faith from sources deemed reliable, but the completeness or accuracy is not guaranteed.

*** End Of Report ***

TAB 1

4

(Attached as separate file)

City of New Buffalo

Request for Proposals

CITY ATTORNEY/LEGAL SERVICES

Introduction

The City of New Buffalo is seeking qualified attorneys or firms to serve as City Attorney and provide other legal services. Pursuant to the New Buffalo City Charter (Section 4.5), the City

Attorney is an administrative officer of the City appointed by a majority vote of City Council for an indefinite term. The City Attorney shall be responsible to and serve at the pleasure of City

Council. The City Attorney shall be the legal advisor for the City and for all City officials and departments in all matters relating to their official duties, and shall perform such other duties as

City Council may require.

Proposal Submission

Submissions should be contained in a sealed package or envelope and received by the City

Clerk on or before Monday, December 8, 2014 at 3:00 p.m. The envelope or package should be clearly marked

“

City Attorney Proposal

”

so that no error in opening will occur. Proposals will be publicly opened by the Acting City Manager and City Clerk at this time and evaluated by the

City Council at a later time.

Documents may be mailed or hand-delivered to:


City of New Buffalo

224 W. Buffalo Street

New Buffalo MI 49117

Evaluation and Selection

Firms who submit proposals may be required to make an oral presentation to the City Council.

City Council will evaluate each proposal regarding the ability of the firm to provide the City of

New Buffalo with quality legal services in a cost effective, efficient and timely manner and in accordance with Code of Ordinances and the City Charter. The contract for legal services will be an at-will contract that may be terminated by the City following ten (10) days written notice prior to a regularly scheduled City Council meeting by a majority of the City Council in accordance with the City Charter.

The City of New Buffalo reserves the right to reject any or all proposals and to waive any irregularities in a proposal and to award a contract that, in City Council’s judgment, is in the best interests of the City without regard to cost.

The City provides the following tentative schedule that may be adjusted as needed. Providers are encouraged to provide flexibility for interviews as the City may not be able to provide advanced

1

notice when scheduling initial interviews.



RFP Release Date: November 10, 2014



RFP Submission Deadline: December 8, 2014



Interviews: December 15, 2014 through January 9, 2015



City Council Consideration: January 20, 2015



Anticipated Start: February 1, 2015

Be advised should City Council’s review of proposals and decision to engage services is completed earlier than indicated in the above schedule, the above dates may be advanced.

Evaluation of Proposals

Written proposals will be scored by City Council on the basis of the following criteria:



Experience of proposed City Attorney, particularly in municipal law



Depth and stability of firm or practice



Attorney’s knowledge of municipal legal issues



Price (including any retainer, hourly rate, expenses)



Accessibility and Responsiveness of City Attorney and assistant attorney(s)



Presentation

Those respondents receiving the highest scores following successful reference and information checks may be invited to interview.

Scope of Work

In accordance with the City of New Buffalo Charter, the City Attorney shall perform the following duties:

1.

Act as legal advisor to and be the legal counsel for City Council and officers or department heads of the City in matters related to official City business.

2.

Prepare and file written legal opinions with the City Clerk when requested.

3.

Prosecute all Charter and Ordinance violations as allowed by Charter, Ordinance and

4.

Prepare or review all ordinances, regulations, contracts, bonds and other written instruments as may be required by the City Charter or City Council and provide a legal opinion thereof. state statutes, and represent the City in cases before the County, State and Federal courts and other tribunals, as City Council may request. These matters include code violation enforcement actions, traffic infractions and all civil suits filed by or against the City.

2

5.

Call to the attention of City Council all matters of law, and changes or developments therein, affecting the City.

6.

Perform such other duties as may be prescribed by City Charter or by City Council.

7.

As may be recommended by the City Attorney or as requested by City Council, retain special legal counsel to handle any matter in which the City has an interest or to assist and counsel with the City Attorney.

8.

Attend meetings of City Council when requested.

9.

Serve as member of the Election Commission, New Buffalo Library Joint Authority and

New Buffalo Building Authority Commission, which meet only as needed.

Estimated Workload and Support Services

1.

The City does not guarantee a set workload or billable hours. However, to provide assistance in the development of a proposal, it is reasonable to expect an average of 10-

20 monthly billable hours.

2.

The City Attorney shall provide all the administrative services and support necessary to manage the workload in order to complete all assignments. This includes office facilities, support staff, supplies and equipment.

3.

For work product and services outside of the retainer services, the City Attorney shall provide time records and detailed costs for supplies and other service items that are billed to the City.

4.

Payment for non-retainer services rendered shall be on a monthly basis according to the itemized monthly statements provided by the City Attorney.

Specifications

1.

The City Attorney shall attend regular and special City Council meetings, when requested. Currently, regular City Council meetings are scheduled the third Tuesday of every month at 8:00 p.m.

2.

The City Attorney must be available by telephone, cell phone and e-mail.

3.

Timeliness of response and accessibility to the City Attorney is an important aspect of the service. Accessibility and responsiveness for the City Attorney is of greatest importance, although these elements will also be considered in relation to assistant attorney(s) as well.

Accessibility includes the ability to be generally available to attend meetings in person on short notice and to be reached promptly by telephone.

3

4.

Service response is also of high importance. When the City Manager or City Council requests draft ordinances or opinions, the City Attorney should provide an estimated time of completion and keep the requesting party apprised of any delays or special considerations.

5.

The City does not offer space for offices in a City location and does not require the City

Attorney to maintain an office within the City of New Buffalo.

6.

The City Attorney must prioritize the attorney’s work load so that City matters are given the highest priority and, therefore, are completed in a timely manner.

Statement of Qualifications

Attorneys or firms wishing to submit proposals should meet the following minimum requirements and provide a statement indicating how they meet these requirements:

1.

Provide background information on your firm to include at least the following: a.

Office location(s) b.

Explain why your firm is qualified to handle the legal services for the City of

New Buffalo and why you are interested in this work. c.

Identify the key contact person for the firm for this proposal.

2.

Provide information on your firm’s specific municipal experience that demonstrates your firm’s ability to handle this assignment.

3.

Describe how your firm will handle the day-to-day activities (i.e. police work and staff contact) of this assignment.

4.

Provide a list of recent and/or current municipal clients, including a contact person with address and telephone number.

5.

Provide a brief résumé of qualifications for each person to be assigned to provide services to the City under this proposal, including the following: a.

Possession of a Juris Doctorate degree from a law school accredited by the

American Bar Association b.

Be a member in good standing of the State Bar of Michigan c.

Experience working with municipal clients

6.

Provide a statement that the firm will maintain comprehensive liability and workers’ compensation insurance on all staff assigned to work for the City.

7.

The RFP submitted shall become part of the City’s bid records and will be available for public review.

8.

The City of New Buffalo will not be liable for any costs incurred by any firm in responding to this RFP.

4

9.

Provide any other information you consider to be of value in evaluating your firm’s qualifications.

10.

Be prepared to provide a simple, straight-forward presentation to City Council.

Proposal

Please provide seven copies of a written response, responding to each inquiry in the order below.

An electronic copy should also be transmitted to the City by email ( clerk@cityofnewbuffalo.org

) or CD by the stated deadline.

1.

Statement of qualifications (as described above)

2.

Firm Experience



Provide a narrative description of the firm.



Describe the general experience of the firm.



Identify other municipal clients.



Identify experience with municipal issues including land use, zoning, growth management, environmental law, complicated agreements including interlocal government agreements (IGAs), public works and other municipal specialties.

3.

Proposed Attorney (and Team, if any)



Name and describe the attorney(s) and/or team proposed. Clearly identify the lead

City Attorney and name assisting attorney(s), if any.



Provide a résumé or similar description for each team member, with considerable detail in the experience and qualifications of the lead City Attorney and any significant assisting attorney(s).



Specify the organization structure applicable to this contract, including who the lead

City Attorney is, and the relationship of any assisting attorney(s) to that lead City

Attorney.



If specialty attorney(s) or additional resources are available through your firm (in addition to the named team) to meet special or unusual needs, please identify such individuals and specialties as well.

4.

Accessibility and Responsiveness



Identify the accessibility of the proposed designated City Attorney, and the response time that the individual offers to the City. Specifically identify the lead-time required for attending scheduled or ad-hoc meetings. Identify how quickly the City Attorney can arrive in person to attend an unscheduled, urgent meeting.



Identify the same for any assisting attorney(s).

5.

Proposed Fee Structure and Bid Options

The selected firm or attorney would provide both general counsel activities on behalf of the City

(including representing the City in litigation) and provide prosecutorial services for violations of municipal ordinance and other related infractions. Since the City may not require the City

5

Attorney to attend all City Council meetings, indicate the firm’s price for attending all meetings versus attending meetings upon request.

Propose a compensation package, inclusive of all service costs. The City is open to a variety of approaches, including hourly rates or a flat monthly rate with add-ons. The City will select the finalist by considering the proposed compensation as a “best and final offer,” although the City reserves the right to negotiate terms as needed to improve elements of the proposal to best meet the needs of the City, including cost.

Contract

As an example of work to be performed as City Attorney, firms or attorneys should draft a contract that would govern the relationship between the firm/attorney and the City.

6

Attachment A: Submittal Form

Business Statement

Please complete and submit with your proposal response.

1.

Name of Business:

2.

Business Address:

3.

Phone:

Business Fax:

____________________________________________________________

E-Mail:

4.

Business Classification (check all that apply):

Individual Partnership Corporation

5.

Federal Tax Number (a SSN or Federal Tax Number):

Other

6.

Name of Owner:

7.

Does firm maintain insurance in amounts desired by the City contract: Yes No

General Liability insurance of at least $1,000,000 per occurrence; $1,000,000 aggregate, Combined Single Limit (CSL); Automobile liability of at least $1,000,000 per accident CSL Professional Liability of at least $ 1,000,000.

If no, describe differences:

8.

Are there claims that are pending against this insurance policy? Yes

No If yes, describe:

9.

During the past five years has the firm, business, or any attorney in the firm or business, been involved in any:

(1) Bond forfeiture,

(2) Litigation personally involving the firm, business or any attorney in the firm or business (other than dissolution of marriage), or

7

(3) Claims filed with any insurance carrier concerning the firm, business, or any attorney in the firm or business, and/or

(4) Bar Association complaints? Yes No

If yes, attach an explanation.

10.

Has company been in bankruptcy, reorganization or receivership in last five years?

Yes No

11.

Has company been disqualified or terminated by any public agency?

Yes No

12.

Has the proposed designated City Attorney practiced municipal law a minimum of 5 years?

Yes No

13.

Is each proposed attorney accredited and in good standing with the State Bar?

Yes No

14.

Proposal Offers shall not be good and valid until the City completes an award and secures a written agreement with the selected attorney or firm. Failure to concur with this condition may result in rejection of the offer. Does the firm accept this condition?

Yes No (if no, state the desired exception)

AUTHORIZATION TO SUBMIT PROPOSAL

FIRM NAME: FID #:

SIGNATURE:

PRINT NAME:

DATE SIGNED:

8

City of New Buffalo – Comprehensive Master Plan - Request for Proposals

SECTION 1 PROJECT DESCRIPTION

1.1 Project Purpose

The City of New Buffalo would like to adopt a new Comprehensive Plan land use policy document. The City has already completed a draft, partial plan, including demographic information and inventories of several key elements, with the assistance of the Southwest Michigan Planning Commission. A copy of the current draft document is attached for information. It is not expected that the chosen consultant will have to repeat the process or data gathering that has already occurred. It is expected that the consultant will engage the community in a participatory process to build on the prior work completed and to assess development potential, sustainability, recommended future land use and create consensus around goals, objectives and a strategy for the future of the City within a twenty-year timeframe. The plan will address existing conditions, visioning for the future, potential growth, and development opportunities.

Sub area land use and conceptual site plans will be formulated for key locations. The plan will be adopted by the City Council in order to provide direction to City officials, staff, residents and the development community to implement the community's vision.

1.2 City Background

New Buffalo is a city in Berrien County, Michigan. The population was 1,883 at the 2010 census. It has a total area of 2.53 square miles. The city sits on the eastern shores of Lake

Michigan at the mouth of the Galien River in the southwest corner of the state of

Michigan.

The city is approximately 70 miles from Chicago, Illinois, 35 miles from South Bend,

Indiana, and is within two miles of the Indiana state line. It is easily accessed via

Interstate 94, US 12, Amtrak, and Lake Michigan. The proximity to Chicago provides an easy vacation getaway location for Chicago area residents, and as a result, New

Buffalo’s economy is primarily driven by the tourism and resort industries. Heading east on I-94, New Buffalo is the first city drivers encounter once they enter into Michigan.

Sitting just outside City limits, the Four Winds Casino Resort opened in August 2007 and brought over 2,000 jobs to the area. Its available gaming opportunities bring additional tourist traffic to the city.

The City developed a Downtown Infrastructure and Streetscape plan in 2010 to address how to develop the downtown business district, while creating an enjoyable place to live, work and play for both tourists and permanent residents. A five year Recreation

Plan was approved in February 2014 and a previous 2000-2010 Master Plan has been used to address the needs and direction of the City. The Zoning ordinance and Zoning

P:\City Council Packet\2014 RFP City of New Buffalo Master Plan.docx

1

Map are current through October/November 2013. These documents are available on the city’s website, cityofnewbuffalo.org.

1.3 City Assistance

The Planning Commission will be responsible for providing guidance to the consultants, monitoring and reviewing progress, assisting with obtaining public comment, and ultimately recommending the Final Plan to the City Council.

It is anticipated that meetings will be held as needed, but no more than once per month. The meeting schedule will be established once the consultant and process is identified. A written monthly progress report will be provided by the consultant.

The City desires to host community forums or design charettes to receive community input and gather feedback on issues to be addressed. The Planning Commission/City

Council may also appoint special task forces to focus on certain topics/sections within the Comprehensive Plan that may require special attention or study.

1.4 Why rewrite the Comprehensive Plan?

The prior plan was focused on the years 2000-2010. A new vision and land use policy with detailed planning objectives is required to guide the City for the next 20 years.

The prior plan did not address the new Four Winds Casino.

Amtrak service has changed dramatically since the last plan was created:

On October 26, 2009, the New Buffalo station opened in its new location 0.6 miles from a former Amtrak stop, with service provided by the Blue Water and Wolverine Service . The station provides an open-sided roofed shelter on a concrete platform and is located downtown and one block from the Lake Michigan shore and New Buffalo harbor.

New Buffalo’s growth has been along its lakefront and downtown. Since 1984, the former station platform sat at the south side of this small town along CSX-owned tracks. Jimmy Gierczyk, a local real estate developer, approached Amtrak in 2004 and offered to construct a new platform on the Amtrak-owned trackage, at no cost to either Amtrak or the Michigan Department of

Transportation, in exchange for an agreement to stop two daily trains in each direction at the new station. The city as well as Michigan DOT and other political entities supported this proposal.

Groundbreaking took place in November 2008 and concrete was poured in the spring of 2009.

The ongoing maintenance of the station is done by the city. The developer also set aside new parking spaces dedicated to the station. Since the 2009 opening of the new New Buffalo station, service has been increased to six daily trains, four Wolverines and the Blue Water .

The developer has built condominiums close to the site of the new station, intending to create attractive residences for people wishing to commute into Chicago, only an hour and forty-five


2

minutes away—which would be reached even more quickly once higher-speed trains begin running. New Buffalo is located on a federally designated high speed corridor.

When this station opened, the Pere Marquette Service stopped serving New Buffalo and now operates without scheduled stops between St. Joseph, Michigan, and Chicago. Obsolete signage from the former station was donated to the New Buffalo Railroad Museum, across the highway from where Amtrak trains stopped in New Buffalo from 1984 to 2009. http://www.greatamericanstations.com/Stations/NBU

1.5 Scope of Work

The consultant will facilitate a participatory process to develop long range planning objectives and draft a new Comprehensive Plan that will be an effective land use policy guide.

It is anticipated that the consultant would generally perform the following tasks:

 Review the 2000-2010 Comprehensive Plan, Draft 2014-2024 Master Plan, and related planning documents

 Establish a communication and information strategy so that there is appropriate volunteer/community/business/staff involvement in the planning process

 Develop and maintain an interactive project website

 Research and analyze existing land use patterns and development projects to establish existing conditions

 Facilitate a participatory process to gather community input o Facilitate a community visioning forum o Facilitate one or more design charettes to analyze specific areas or corridors o Prepare and distribute a resident survey

 Formulate, coordinate and synthesize community input in order to recommend a broad, consensus vision for the City of New Buffalo. The consultant will identify what New Buffalo is, what the city is about and what gives it a sense of place and how these identifications can be used to enhance future growth and development.

 Prepare development concept sketches, land use maps, and graphics for three to five sub areas and corridors

 Prepare a future land use map and land use recommendations for the entire city

 Consult with representatives of adjacent local units of government

In terms of content, the Comprehensive Plan the plan will address existing conditions, visioning for the future, potential growth, and development opportunities.

The Plan is expected to address:


3

 Location and History - Complete

 Demographics – Complete

 Natural Features & Resources - Complete

 Economic Profile - Complete

 Public Services & Facilities - Complete

 Transportation/Transit - Complete

 Infrastructure

 Commerce/Economic Development

 Parks & Recreation – Inventory Provided

 Housing – Base Information Provided in Demographics

 Sustainability & Resiliency

 Historic Preservation

 Land Use, with specific recommendations for Downtown, sub areas and corridors

 Goals & Objectives

 Implementation Strategies

SECTION 2 CONSULTANT GENERAL EXPECTANCIES AND RESPONSIBILITIES

The selected consultant will work under the direction of the Assistant City Manager and will be responsible for the consultation with the major stakeholder organizations, citizen boards and the public as well as the following items:

 General Management of the Project

 Drafting and Preparation of plan documents, graphics, mapping and other support services

 Data Collection, analysis and presentation

 Organization and facilitation of public meetings

 Regular presentations to the Planning Commission and City Council

 Providing all documents and final reports in digital format for archiving and reproduction

SECTION 3 PROPOSAL REQUIREMENTS

This RFP does not obligate the City of New Buffalo to contract with any firm, nor pay any cost incurred in the preparation of proposals submitted in response to this request. All information and material submitted in this request will become the property of the City of New Buffalo. Please include the following in your proposal:

1.

Cover letter summarizing the key points of the proposal;

2.

Official name and principal officers of your firm;

3.

Location of your firm with telephone, email addresses and fax numbers;

4.

Names of the project manager, project team and other key personnel or subconsultants who would be assigned to this project along with resumes for each;


4

5.

Scope of Services including all services that you believe would be required for a successful project;

6.

Detail of your firm’s expertise in each area of service to be provided;

7.

Description of any special procedures or unique processes used by your company for work of this nature;

8.

Listing and description of similar contracts your company has had with other agencies and including members of the firm who worked on the project and their capacity along with the names of client representatives whom the City may contact relative to qualifications of your firm to perform this type of work;

9.

Narrative stating why the City of New Buffalo should consider your firm the best qualified for the performance of this work;

10.

Cost breakdown of all tasks in order to complete the preparation of the

Comprehensive Plan;

11.

Project timetable for initiating and completing work;

12.

Conflict of interest statement indicating any contracts with adjacent communities, private developers doing work in New Buffalo or any other potential conflicts of interest;

13.

Resources you will need to be provided by the City

Eight hard copies and one electronic copy of the proposal shall be submitted to the primary contact, Jae Guetschow, Assistant City Manager, 224 West Buffalo Street, New

Buffalo, MI 49117. The submittal shall be limited to 40 pages of material.

For your firm to be considered, all final proposal information must be submitted to the office of the primary contact no later than _________________. Proposals received after this deadline will not be considered.

Any consultant desiring an explanation or interpretation of this RFP must request it in writing. For documentation reasons, these requests must be sent as an email to assistantmanager@cityofnewbuffalo.org if they are to be acknowledged. City staff will then have the opportunity to respond to all interested consultants via email.


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SECTION 4 PROPOSAL EVALUATION PROCESS

A selection team consisting of City staff members will use the following parameters to evaluate each proposal:

 Adherence to the intent of this Request for Proposal

 Approach to the project and its fit with the community

 Respondent's qualifications and reputation

 Prior experience on similar or related types of projects

 Total cost of project in relation to scope of work

 Scope of Work and Timeline: Consultant understands the services to be provided and is able to work within the desired timeline outlined by the City.

 Quality, Thoroughness and Responsiveness of Proposal: How well the proposal is detailed as pertaining to the desired services.

 References: Information received from references.

The City reserves the right to accept any or all proposals in whole or in part, to waive any irregularities in any proposal, to accept the proposal which in the judgment of the

City is most advantageous to the City and to re-advertise if desired.

Upon receipt of the proposals, City Staff will select a short list of consultants with whom to begin the final selection. If interviews are necessary, consultants will be notified of the time they are to be held. Selecting a consultant to perform the prescribed work will be determined at a city Council meeting in ___________. Following that, a mutually agreeable contract with the firm(s) considered best qualified will be negotiated. This contract will be subject to approval by the New Buffalo City Council.

Project Timetable

RFP’s sent to Consultants…………………………………..December

Proposals Due………………………………………………..January

Proposals Viewed by City Staff…………………………..February

Interviews or Presentations (if necessary)………………February

City Council Consultant Selection………………………March

Notice to Proceed………………………………………….March

All dates and times are subject to change.

Thank you for your interest!


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New Buffalo Business Association

PO Box 453

New Buffalo, MI 49117

Dear NBBA Mem www.newbuffalo.org

October 30, 2014

Dear City Council Members,

The New Buffalo Business Association would like to be included on the November 19 th

City

Council meeting Agenda to get permission to host the following holiday event:

1.

Holiday Parade, November 29 th

2014, Saturday 3 pm until Nightfall on Whittaker Street.

Santa and his Sleigh will lead the Christmas Parade beginning at the corner of Rt12 and

Whitaker Street, coming down north Whittaker St. to the Subway parking lot to complete the parade. The annual tree lighting will be at the corner of N. Whittaker and Mechanic

Street along with caroling from 6-7pm. Can the City put up the lights on tree Friday

November 28 th

?

Event Chair: Barry Griffin. This event has been approved by previously by the city council and the Chief of Police Larry Pitchford.

If you would like us to address any additional, specific details, please feel free to contact me at

312-965-9114.

Sincerely,

Cathi Rogers

Executive Director

New Buffalo Business Association

11/10/2014

Dear New Buffalo City Council,

I regret to inform you I can not accept the open seat for the Planning Commision, I just found out today 11/10/2014 that my employment with the United States Government finds it a conflict to take a position with the New Buffalo City Planning Commision or any other City position.

With my Depest regrets,

Diana Nichols

October Report to Municipalities and Tribe

As of October 31, 2014

Income

Income available for distribution since inception:

$ 23,526,452

Disbursements Update

$ 18,540,587 Grants funded since inception

$ 682,505

$ 19,233,092

Future payments pledged

Total grant funding approved since inception

POKAGON BAND

Income accrued to Band consolidation sites:

Grants awarded to Band consolidation sites:

Grants pledged to Band consolidation sites:

Funds available for Band consolidation site projects:

$ 2,352,645

$ 2,324,924

$ 10,000

$ 17,721

NEW BUFFALO TOWNSHIP

Income accrued for Township of New Buffalo:

Grants awarded to Township of New Buffalo:

Income still available to Township of New Buffalo:

Funds to be returned to TPF

$ 4,940,555

$ 2,889,740

$ 2,050,815

( $ 113,600)

NEW BUFFALO CITY

Income accrued for City of New Buffalo:

Grants awarded to City of New Buffalo:

Income still available to City of New Buffalo:

$ 3,293,703

$ 1,777,423

$ 1,516,280

GRANTS AWARDED IN OCTOBER 2014

Discretionary Grants

$ 2,500 to Harbor Country Rotary for holiday baskets and hat and mitten campaign

$10,000 to Red Cross for Team Firestoppers

$25,000 for bus trips awarded to NBAS, RVSD and St. Mary’s

Municipal Grants

$1,000 to Three Oaks Township for WurstFest

Band Grants

$ 10,000 to Unity Gardens for Market Expansion

$10,000 to YWCA for Economic Empowerment for Victims of Abuse

$5,000 Indiana School of Medicine for Medical Clinic in South Bend

$1,000 to Hartford Pageant Committee for Scholarships

MICHIGAN CITIZEN PLANNER CLASSROOM SERIES

Berrien County

WEDNESDAY EVENING FEBRUARY 11 — MARCH 25, 2015

Fundamentals of Planning and Zoning Course

A Land Use Training and Certificate Course for

Community Land Use Decision Makers

ABOUT MICHIGAN CITIZEN PLANNER

Michigan Citizen Planner provides time-tested educational programs on important local issues that are proven to be comprehensive without being overwhelming. The program is offered locally to provide a convenient way for busy volunteer community leaders to obtain the latest technical knowledge and information they need to perform their duties more effectively and responsibly.

WHY MICHIGAN CITIZEN PLANNER?

The simple truth is that communities need to change the way they do community planning. Local officials have a responsibility to help their communities manage the impacts of economic change and be part of the solutions to challenges and issues their communities face. Local communities that proactively plan to succeed in the New Economy can improve their quality of life and lead Michigan’s recovery and transformation. Michigan Citizen Planner empowers local officials to shape the future of their communities by providing them with the tools and education they need to lead.

Michigan Citizen Planner offers the Fundamentals of Planning and Zoning, a seven-session course leading to a certificate of completion awarded by Michigan State University Extension. The course is intended for local appointed and elected officials, zoning administrators and interested citizens.

Participants may also choose to continue on with the program and earn the Master Citizen Planner (MCP) credential by completing the Fundamentals of Planning and Zoning, an examination and a capstone project.

Master Citizen Planners receive course discounts, exclusive training opportunities and other incentives.

CURRICULUM: FUNDAMENTALS OF PLANNING AND ZONING

Instructors for the training program include MSU Extension educators, planners, attorneys and MSU faculty.

1. Introduction to Planning and Zoning: Smart Growth and the New Economy, Conflict of Interest and

Planning Resources

2. Legal Foundations of Planning and Zoning: Cases, Statutes and other Planning Authority

3. Roles and Responsibilities, Part I: Master Plan and Planning Process,

Sub-Area Plans, and Working with the Public

4. Roles and Responsibilities, Part II: Zoning, Site Plans and Zoning Board of Appeals Process

5. Plan Implementation and Development Controls: Subdividing Land, Zoning Controls and Non-Regulatory

Techniques

6. Best Practices for Innovative Planning and Zoning:

Green Development, Form-Based Code, Traditional Neighborhood Design and Conservation Design

7. The Art of Community Planning: Participation, Effective Meetings and Managing Conflict

Berrien County

FEBRUARY 11, 2015 — MARCH 25, 2015

COURSE SCHEDULE

I ntroduction to Planning and Zoning

Wednesday February 11, 2015

6:00 PM — 9:00 PM

Legal Foundations of Planning and Zoning


6:00 PM — 9:00 PM

Roles and Responsibilities, Part I


6:00 PM — 9:00 PM

Roles and Responsibilities, Part II

Wednesday March 4, 2015

6:00 PM — 9:00 PM

Plan Implementation and Development Controls


6:00 PM — 9:00 PM

Best Practices for Innovative Planning and Zoning


6:00 PM — 9:00 PM

The Art of Community Planning


6:00 PM — 9:00 PM

COURSE LOCATION

St. Joseph City Hall

700 Broad Street

St. Joseph, MI 49085

DIRECTIONS

LOCAL CONTACT PERSON

Tiffany Mitchell

269 983-5541 tmitchell@sjcity.com

COURSE FEE

The course fee is $295 per participant for the complete core program. Group discounts are available for four or more. The fee covers registration, course materials and refreshments. Participants that complete all seven sessions will receive a certificate of completion.

HOW TO REGISTER

Online registration is available at http://events.anr.msu.edu/CPBerrien/ . Payment can be made by credit card, check, or invoiced for payment. Group registration is also available online. The registration deadline is February 4, 2015 .

GRANTS/SCHOLARSHIPS

A grant program, Risk Reduction Grant Program (RRGP), may be available from your community’s liability insurance provider. Michigan Township Participating Plan offers to its municipal members one per community, which covers the complete registration cost for participation in the Michigan Citizen Planner

Program. Contact Rita Evans at 800.783.1370 for more information. For member governments of the

Michigan Municipal Risk Management Authority (MMRMA), contact Cara Kowal at 800.243.1324 for more information regarding grants for education and training through the Risk Avoidance Program

(RAP). Contact your local community liability risk insurance carrier to see if similar grants or scholarships are available.

PERSONS WITH DISABILITIES

Persons with disabilities may request accommodations by calling Janean Danca (269) 657-8213 two weeks prior to the event to ensure sufficient time to make arrangements. Requests made less than two weeks prior to the event will be met when possible.

MSU is an affirmative-action, equal-opportunity employer. Michigan State University Extension programs and materials are open to all without regard to race, color, national origin, gender, gender identity, religion, age, height, weight, disability, political beliefs, sexual orientation, marital status, family status, or veteran status.

Knights of Columbus

St. Mary’s of the Lake

Council 14366

P.O. Box 293


November 7, 2014

TO: New Buffalo City Clerk

New Buffalo City Council

224 W Buffalo Street


Sent Via E-mail: clerk@cityofnewbuffalo.org

Dear Clerk and City Council,

The local council of Knights of Columbus would like to thank you for your support of our Tootsie Roll drive in the City of New Buffalo on Columbus Day weekend Oct. 11 th and

12 th

for the intellectually disabled.

Moneys raised after costs will be divided between state and local charities.

Sincerely,

Clifford Asch

Financial Secretary

CC: Jeffery Roberts – Grand Knight

Council 14366

Harbor Country Chamber of Commerce and the Southwest Michigan Planning Commission are pleased to present a special workshop for municipal leaders,

Planning Commissions and DDAs:

HARBOR COUNTRY PLACEMAKING

Thursday, November 20, 2014

9:00 am – Noon

New Buffalo Township Public Library

Pokagon Community Room

33 N. Thompson Street, New Buffalo

Placemaking is the process of creating quality places that people want to live, work, and learn in. (Mark A. Wyckoff, FAICP, Land Policy Institute at MSU). The purpose of this session is to form a common vision for economic development efforts for the eight towns of Harbor Country  and discuss the critical role housing plays in these efforts.

AGENDA

1.

Welcome and Introductions – Viki Gudas, HCCC Executive Director

2.

Background: Harbor Country Chamber of Commerce Economic Development Plan –

Rich Kochanny, Chair, HCCC Economic Development Committee

3.

Placemaking 101 Presentation: Creating a Vibrant Harbor Country – Julie Pioch, MSU

Extension

4.

Group Discussion: Challenges of maintaining vibrancy in Harbor Country – John

Egelhaaf and Ryan Soucy, SWMPC (Facilitators)

5.

Workshop Activity: Building a strategy for Place using our assets and location advantages – All

6.

Subject Matter Expert: The role of housing for workforce, support for further developing placemaking strategies, and analysis of Harbor Country’s housing market – Jermaine Ruffin, MSHDA

7.

Q&A