USER MANUAL
Student Information System (SIS)
- Advise System
IIUM
Dec. 2012
1
Table of Content
Title
Page No.
Section 1:
Requirement prior to accessing the Student Information System (SIS).
Others in download menu
2
3
Section 2:
SIS menu selection:
i. Class List
ii. Academic History
a. Undergradute
b. Postgraduate
iii. Lecturer Slip
a. Individual
b. Kulliyyah
iv. Student Record
v. Export Class List
vi. Download
vii. Mark Sheet
a. Result Entry
b. Draft Validation Mark Sheet
c. Validation Sheet
d. CAM Entry
e. CAM Sheet
viii. Change Password
ix. Student Confirmation’s Slip
x. Course Schedule
4
5
5
5
6
6
6
7
7-10
11-12
13
13-14
15
15
16-19
20
21-22
23
23
User Manual Student Information System (SIS) – Advise System
2
Section 1
Requirement prior to accessing the Student Information System (SIS).
Basic Requirement:
Hardware
1. Personal Computer or notebook at least minimum Pentium 100.
2. 32 MB RAM.
3. The personal computer or notebook must be connected to network.
4. The personal computer or notebook must be connected to printer, if you need to print reports.
Software
1. Operating system must be Windows 95 or above.
2. Suggested browser – IE 5, IE 5.5, IE 6 and above & Netscape
3. Acrobat Reader (for printing purpose)
4. Java Runtime or Oracle Java Initiator (http://itdportal.iium.edu.my/advise and click
‘Downloads’ menu)
Access Privilege
1. Username and Password for Student Information System.
**If you have a problem please refer FAQ at http://itdportal.iium.edu.my/advise or kuliyyah’s
technical personal.
SECTION 1
User Manual Student Information System (SIS) – Advise System
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Others in download menu (http://itdportal.iium.edu.my/advise and click ‘Downloads’
menu):
Download Accelerator to allow a faster and more reliable download experience.
Acrobat Reader 4.0 to print or view reports.
Oracle Java Initiator.
Microsoft Java Virtual Machine for IE 5.0.
Microsoft Java Virtual Machine for IE ( Windows XP, service pack 2 )
Warning Form (Word Document)
Form ITD-SD-05 (To request access to Student Information System)
Barring Form (Word Document)
Barring Table (Word Document)
Academic System for Kuliyyah(Undergraduate)
Icon for Academic System for Kuliyyah(Undergraduate)
Postgraduate Report for Kulliyyah
Administrative Partial Transcript
J2RE for EDMS
Java 2 Runtime
Project Raptor (oracle)
Manual on how to use the Advise System
J2RE for Windows 7 64 Bit
SECTION 2
User Manual Student Information System (SIS) – Advise System
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Section 2
SIS menu selection
1. Class List
Step 1: Key-In username & password
Step 2: Key-In session, semester
Step 3: Select print by Course or Course and Section
Step 4: Key-In subject
Step 5: Select output type and order by.
Step 6: Click button submit query.
SECTION 3
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2. Academic History
a. Undergraduate
Step 1: Key-In matric no
Step 2: Select output type
Step 3: Click button submit query.
b. Postgraduate
Step 1: Key-In matric no
Step 2: Click button submit query
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3. Lecturer Slip
a. Individual
Step 1: Key-In username & password, session, semester.
Step 2: Select staff id .
Step 3: Click button Submit Query.
b. Kuliyyah
Step 1: Key-In username & password, session, semester.
Step 2: Select kulliyyah and ouput format.
Step 3: Click button send input.
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4. Student Record
Step 1: Key-In username, password and database
Step 2: Query option by matric no (Press ENTER after enter matric no) or name like
%MOHD% (Press ‘Search’ Button)
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View 1: Biodata Screen
View 2: Registration Screen
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View 3: Examination Form
View 4: Education Screen
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View 5: Accommodation Screen
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5. Export Class List
Step 1: Key-In matric no, password and database
Step 1: Key-In subject code, then press enter.
Step 2: Key-In section, then press enter.
Step 3: List of student will appear.
Step 4: Press download button, if you to list in Ascii file.
User Manual Student Information System (SIS) – Advise System
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Step 5: Save as your file in format .txt
Step 6: Press Enter Query button to query another subject code, then press Execute Query to
view list of student.
OR
Step 1: Key-In subject code
Step 2: Press Execute Query
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6.
Mark Sheet
a. Result Entry
Step 1: Key-In username, password and database.
Step 2: Choose the course code of your class in the course field, then press enter or click OK
Step 3: List of students will be displayed.
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Step 4: Enter the score for the columns CAM and Final Exam for each student. The Total Score
and Grade will be automatically be computed.
Step 5: Please Save your entries by pressing F10 or by clicking button on the save button
(diskette Symbol).
Step 6: If you have more than one course, please click on the course field to enter the results for
the next course.
Step 7: If you have more than one section, please click on the section field to enter the results for
the next section.
Addition:
1. You are not allowed to change the Grade column.For I (Incomplete ) and IP ( In Progress )
grades, please click on the Incomplete Grade and Inprogress Grade buttons. Before you
click on any of these buttons, please make sure that the record which you wish to set to I or
IP is highlighted first.
2. If you want to print the Draft Validation Sheet you can choose Mark sheet, then Draft
Validation Sheet from the menu selection on the left of the screen. Please take note that the
Draft Validation Sheet is for your own reference only, even if you have not complete key-in
some of the students’ result.
3. When you have finalized the data entry process, please confirm this process by clicking on
the Finalized Submission button. The data when you clicked on this button will be
considered as the official submission of result date. If it is not done, ANR will not record
the official submission of result date in the database.
4. Please take note that the Finalized Submission button cannot be click unless all student
record has a grade assigned (no Grades Not Available ). Please take note on the ‘ Deadline
of Valid Data Entry and Date of Submission of Examination Results’ as mentioned in the
letter on the Online Data Entry of Examination Results.
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b. Draft Validation Mark Sheet
Step 1: Key-In username & password, session, semester.
Step 2: Select subject code and click button submit query.
c. Validation Sheet
Same as draft validation sheet. only print after you have finalized the submission.
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d. CAM Entry
Step 1: Enter your username, password and database. Press Connect.
Step 2: You will see your list of classes on the top of the screen
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Course area
Schema area
Schema details area
Step 3: Define the course schema for each section that you teach.
Step 4: Choose list of scheme
Step 5: Save the data first in schema area before proceed to Schema Details area.
Step 5: Key in field Max/Pct Score.
Step 6: Click button on the save button (diskette Symbol) or press F10.
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Details tab
Tick this column to
display schema
details in the Details
Tab
If you tick Publish, the
column will be published
in the web page where
student will view their
CAM progress. Don’forget to save
your data.
Step 7: Click display to display scheme details in the Details Page.
Click ‘Re-display
columns’ if column did
not display.
Click ‘Refresh Student List’
button if list of student did
not display
This is the Details Page
Step 8: Go to details page.
Step 9: Key in marks.
Step 10: CAM column will be automatically calculated. Don’t forget to click ‘Save’ button.
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Student can access their Course Assessment Result at
http://itdportal.iium.edu.my/student/camResult1.php
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e. CAM Sheet
Step 1: Key-In username & password
Step 2: Select Subject Code and Section from dropdown list.
Step 3: Click Submit Query button.
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7.
Change Password
Step 1: Key-In Staff ID and click Submit.
Step 2: Enter current password
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Step 3: Enter current (old) password, new password and re-type new password. Please ensure the
password strength score must be more than 31
Step 4: Click submit button. Your password is successfully changed if you see the message
below.
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8.
Student’s Confirmation Slip
Step 1: Key-In username & password
Step 2: Key-In student matric no.
Step 3: Select session, semester
Step 4: Select output format.
Step 5: Click send input button.
9.
Course Schedule
Step 1: Key-In username, password and database
Step 2: Select kuliyyah and department, the output automatically appear.
User Manual Student Information System (SIS) – Advise System