11200 S.W. 8 t h Street
Building G.C. Office 121 0
Miami, FL 33199
T:305-348-2297
F:305-348-0157
www.grahamcenter.fiu.edu
Community Fair Days 2015
TABLE OF CONTENTS
Welcome
Page 3
Community Days Application/Dates
Page 4
Table Rental Guidelines
Page 5
Driving Directions
Page 6
Campus Map
Page 7
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Welcome
We are pleased to invite you to participate in the Community Day Fairs hosted in the Graham Center
at FIU-MMC Campus. Please fill out and sign the Application Form indicating your preferred
date(s) and return along with the Table Rental Guidelines via fax at the address on the front of the
information packet or electronically to hyltonm@fiu.edu.
You will be contacted regarding space availability. Do not send payment with the application.
Fairs are from 9:00 a.m. to 6:00 p.m. and table setup may begin at 8:00a.m.
REQUIRED DOCUMENTS: The following documents are required at least (14) business days
prior to the event date. Applications received after will be held for the next fair.
1. Peddler’s, Business or Occupational License.
2. Copy of State Driver’s License or Picture I.D.
3. Federal I.D. number, W-9, or Tax I.D. # (Corporation Only)
4. Proof of Liability Insurance – CERTIFICATE HOLDER BOX (bottom left of page) must have the
following statement: The Florida International University Board of Trustees, Florida International
University, the State of Florida, The Florida Board of Governors, and their respective trustees, directors,
officers, employees and agents are listed as additional insured and/or loss payee as appropriate to the type
policy.
RESERVATIONS:
Upon approval, a reservation will be confirmed after with the signed application, table rental guidelines
form and payment are received. A maximum of (2) tables may be reserved each day. Do not send payment
until you are contacted regarding space availability.
FEES:
One 6’ table per day is $42.80 (tax included) and payment is due (14) business days prior to the event day.
Only cash and business checks are accepted. One student/staff surface parking permit is $3.00 per day
and permits may be purchased incash on the event day in GC 1210 or in advance.
CANCELLATIONS / REFUNDS / NO SHOWS:
Cancellations must be received two weeks (14) business days prior to the event, otherwise payment
is forfeited. Refunds will not be issued for No Shows.
PARKING:
Vendors may park at student assigned spaces (Lot #3) with the appropriate permit. Parking citations must
be appealed by the Vendor directly with FIU Department of Parking & Transportation at MMC, PG5 or by
contacting the department at 305-348-3615.
LOADING DOCK:
Unloading is allowed only at the GC loading dock. A permit which allows 45 minutes to unload may
be picked up in GC 1210.
INSUFFICIENT FUNDS:
If a business check is returned with an insufficient fund status, the vendor will not be allowed
to participate in future Community Day Fairs. The vendor will be charged all bank fines and
cash must be submitted for all outstanding charges.
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Community Day Fair Application
Name: ______________________________________
Business Name: ____________________________________
[If Applicable]
Address: ____________________________________________________________________________________________
[Street]
[Apt./Room/Suite #]
Phone Number: ____________________________
[City]
[State]
[Zip Code]
_______________________________________
[Home/Business]
[Mobile/Cell]
Fax: _____________________________________
Email: __________________________________
Fill-in the item(s) you’re selling or promoting: (see below)
_________________________________________________
Items you may NOT sell: Food, Clothing, Shoes, Video Games, Vitamins, Hair Products, and Medications
Items you may NOT promote: Credit Card Applications and Dating Service
2015 DATES
2 TABLES ARE THE MAXIMUM ALLOWED EACH DAY - Please mark the box by dates you would like to attend
1 TABLE EACH DAY IS $42.80
Spring Welcome Back Fair:
 January 21 (Wed.)
 January 22 (Thurs.)
(1) table
[ ]
[ ]
2 TABLES EACH DAY ARE $85.60
(2) tables
[ ]
[ ]
Fall Welcome Back:
(1) table
[ ]
 September 9 (Wed.)
[ ]
 September 10 (Thurs.)
(2) tables
[ ]
[ ]
Valentine’s Day Fair:
 February 11 (Wed.)
 February 12 (Thurs.)
[ ]
[ ]
[ ]
[ ]
Thanksgiving Day Fair:
 November 18 (Wed.)
 November 19 (Thurs.)
[ ]
[ ]
[ ]
[ ]
Summer Day Fair:
 June 23 (Tues.)
 June 24 (Wed.)
[ ]
[ ]
[ ]
[ ]
Holiday Fair:
 December 2 (Wed.)
 December 3 (Thurs.)
[ ]
[ ]
[ ]
[ ]
Special Requests:
 I would like a table near an Electrical Outlet
 I will purchase a Parking Pass in GC 1210
 I would like to utilize the loading dock to unload ONLY
YES [ ] NO [ ]
YES [ ] NO [ ]
YES [ ] NO [ ]
RETURN ALL FORMS VIA FAX OR MAIL
4
Table Rental Guidelines
 Vendors must abide by the University’s Policies and Procedures and respect the rights of others.
 Vendors may only engage in conversation or solicitation with those passersby who voluntarily approach
their display table.
 Vendors may not amplify their voices and shall refrain from verbal or physical confrontations. The
University’s policy on Sexual Harassment must be observed and differences must be resolved in a calm
respectful manner.
 Sound amplification must be scheduled so as not to interfere with the normal operation of offices and
services.
 State/Federal laws must be observed on the consumer’s right to know. The sales and distribution of banned
goods, such as non-approved FDA products, environmental toxic products, leather goods from endangered
species, etc. are prohibited.
 Vendors must disclose all aspects of a sale or offer and fully inform the consumer of the benefits, warranties,
refunds and risks involved. Disputes will be resolved with the assistance of the Director of Public Events.
 Merchandise sold must be legal and vendors will not misrepresent manufacturers nor violate trademarks
and/or copyright laws.
 Vendors are responsible for the professional presentation of their table, a table cloth is encouraged!
 Vendors cannot discriminate in the method of conducting business with respect to race, color, creed, age,
disability, sex, religion, marital status, national origin or veteran status.
 Vendors must remove their possessions at the end of each day. The Graham Center will not facilitate
storage for personal belongings and is not responsible for lost items and/or its safe keeping.
 Vendors agree to indemnify and hold harmless FIU, the FIU Board of Trustees and the State of Florida, The
Florida Board of Governors, their respective trustees, officers, employees and agents, from and against any
and all liability fines, suits, claims, demands, actions, costs, attorney’s fees and expense of any kind or
nature whatsoever, for any damages incurred, whether economic, punitive, compensatory or otherwise which
may be sustained by reason, based upon or in any way arising out of the user’s failure to reasonably
accommodate any disabled individual who is a guest, invitee or employee of FIU’s premises, and from and
against any orders, judgments or decrees which may be entered pursuant thereto. All rights, privileges and
immunities afforded the State of Florida, the FIU Board of Trustees and, The Florida Board of Governors,
FIU, by law, remain in full force with any agreement to use the Graham University Center. Vendors will
pay any damages and claims connected with the solicitation of program/services.
GC Table Assignment
1. Graham Center Office will assign a table and space upon completion and signature of the Community
Day Fair application.
2. Table assignments are not transferable to another vendor.
I have read the Community Day Fair Application, Table Rental Guidelines and I agree to fully abide
by them.
Full Name: _________________________________
Signature: __________________________________
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Business Name: ____________________________
Date: ____________________________
Driving Directions to Campus
From Miami International Airport
Take the I-836 WEST exit from the Airport
Follow I-836 to the Florida Turnpike
Take the Florida Turnpike SOUTH exit
Follow the Florida Turnpike to the Tamiami Trail exit (SW 8th Street)
Take the SW 8th Street EAST exit
Follow SW 8th Street, FIU will appear on the right before SW 107th Avenue
From I-95, Downtown Miami, Ft. Lauderdale, and West Palm Beach
Take I-95 to I-836 WEST
Follow I-836 to the Florida Turnpike
Take the Florida Turnpike SOUTH exit
Follow the Florida Turnpike to the Tamiami Trail exit (SW 8th Street)
Take the SW 8th Street EAST exit
Follow SW 8th Street, FIU will appear on the right before SW 107th Avenue
From western Palm Beach / Broward County or the Florida Turnpike North
Take the Florida Turnpike SOUTH
Follow the Florida Turnpike to the Tamiami Trail exit (SW 8th Street)
Take the SW 8th Street EAST exit
Follow SW 8th Street, FIU will appear on the right before SW 107th Avenue
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Map
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