Tuition & Fee Schedule
2013/14 School Year
Bluegrass Christian Academy
P.O. Box 97
Bardstown, KY 40004
(502) 348-3900 or (502) 249-1447
bca@bluegrasschristianacademy.org
board@bluegrasschristianacademy.org
www.bluegrasschristianacademy.org
TUITION
Grade
K3
K4
K5F-8th


1st Child
$2,365
$3,215
$4,225
Tuition
2nd Child 3rd Child
$1,670
$1,280
$2,100
$1,610
$2,810
$2,150
Comments
4th Child
$980
No Discount for siblings in older grades
$1,240 K5F is K5 full day program. We currently do not
$1,650 offer a K5 half day program
Electronic Tuition Payments: Payments are automatically withdrawn on the 5th of each month unless the
5th falls on a weekend or holiday in which it will be withdrawn the next business day. If not using BCA's
electronic funds transfer (EFT) program, a surcharge of $10.00 will apply each month per family. You
will receive a financial summary of what will be withdrawn from your account each month in June 2013
(this will NOT include ASC estimates)
Penalties for late payments
 Due on the 5th of each month, grace period until the 15th
 If received after the 15th, a $50.00 late fee will be charged per account
 If late, family must sign up for BCA's EFT program, non-compliance results in parent's decision to
remove student from BCA
 If account is not current each quarter, student will not be permitted to return until paid
 October: cannot return after Fall Break unless account is current
 January: cannot return after Winter Break unless account is current
 March: cannot return after Spring Break unless account is current
 July/August: cannot return after Summer Break unless account is current and pre-registration is
paid for next school year
NOTE: the above penalties will apply only if you have not contacted the school regarding your account.
We know that circumstances may arise where payments may need to be adjusted or scheduled to bring the
account current. Contact the school immediately by e-mail or hand written note to the school office if you
cannot make a payment by the due date and options will be discussed.


Non-Sufficient Funds (NSF): a $40.00 fee will be imposed on any type of NSF plus bank fees
Tuition payments will be paid on a 10 month basis with 10 equal payments beginning with the Aug. 5th
payment and the last payment withdrawn or due on May 5th (previously the first payment due was Sept.
5th and the last was June 5th) - NOTE: All book fees are due on July 5th
 If you pay the tuition in full, the following early payment discounts apply:
 4.0% discount if received by March 1, 2013
 3.0% discount if received by April 1, 2013
 2.0% discount if received by May 1, 2013
 1.0% discount if received by June 1, 2013
 0.5% discount if received by July 1, 2013
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INVOICES

You will not receive paper invoices during the school year for tuition and scheduled After School Care
(ASC). You will receive a letter in June detailing the amounts due each month throughout the school
year. You will receive an invoice for Non-Scheduled After School Care detailing the hours used in the
prior month. Please refer to ASC Registration Form for more information regarding ASC.
ENROLLMENT FEES


New Families
 A completed Application/Re-Enrollment Form and payment: $400 per family. This payment includes
the following:
 $150 Registration Fee (non-refundable)
 $50 Application Fee (non-refundable)
 $200 applied to book fees and tuition
 Application, $200.00 payment and all pre-enrollment documents must be received for an interview to
be scheduled and take place
Returning Families
 A completed Application/Re-Enrollment Form and payment of $350 if received by April 30, 2013;
$400 if received on May 1, 2013 or after. This payment includes the following:
 $150 Registration Fee (non-refundable)
 $50 Late Fee if applicable (non-refundable)
 $200 applied to book fees and tuition
BOOK FEES
▪ K3 & K4: $85.00
▪ K5: $120.00
▪ 1st-8th: $235.00
All book fees are due on July 5th (first tuition payment is not due until Aug. 5th). Families currently
enrolled in the EFT program will have their book fee withdrawn on July 5, 2013.
DRESS DOWN FRIDAYS

Students will be allowed to "dress down" on Fridays for a cost of $1.00 per student. Students of parents
who attend PTF meetings will be allowed to "dress down" the day following the PTF meeting for free.
AFTER SCHOOL CARE (ASC)

Hours of operation:
6:30am - 7:50am (Before School Care)
12:00pm - 5:30pm (After School Care K3 - K4 Program)
3:15pm - 5:30pm (After School Care)

Rates:
$3.00 per hour per child for scheduled
$4.00 per hour per child for non-scheduled
TUITION ASSISTANCE PROGRAM (TAP)

BCA will once again offer tuition assistance for qualifying families for the 13/14 school year. It will also
be available to new families. Please submit an application online during the month of May so that we can
allocate funds appropriately. We will use the same third party company, CFA, as we have done the past
few years. If applications are sent after May 31, 2013, we cannot guarantee funds regardless of the results
from your submission.
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COUPON REFERRAL PROGRAM

BCA is pleased to continue to offer the Coupon Referral Program for the 2013/14 school year. You will
receive coupons with your enrollment packet to be distributed to prospective new families. If they enroll
their child(ren), you will receive a 10% discount on a single child's tuition. There is no limit to the
number of families you refer.
 If the family leaves any time during the first half of the school year, your 10% discount will be
prorated to the month of the departure at a rate of 2% per month (i.e., family departs in Oct, you
receive credit of 2% for August and 2% for September for a total of 4%)
STUDENT WITHDRAWS - Tuition Expectations


If a family withdraws their child or children from BCA at any time during the first half of the school year,
the family is still responsible for tuition through the end of the first half of the year - 5 months of tuition
to be paid based on the 10 month payment plan.
If a family withdraws their child or children from BCA at any time during the second half of the school
year, the family is still responsible for tuition through the end of the school year - 10th payment on June
5th based on the 10 month payment plan
KROGER CARD INCENTIVE

The school receives 4% back on all Kroger gift card reloads. You must have a Kroger card purchased
through BCA. As a benefit for using this card you will receive 2% of this amount. It will be applied to
your last payment due at the end of the school year. If, however, you do not remain at BCA for the entire
school year, you will forfeit any accrued amount throughout the year. You may have as many cards in
your name as you choose. Simply purchase the $5.00 preloaded cards from the BCA office and distribute
to family members and friends to accrue an unlimited amount of credit.
ANNUAL AUCTION MANDATES

While we have relied heavily on the Annual Auction in the past, we are trying to become more stable
without the need of an annual auction; therefore, we have reduced the forecast this coming year to $15k
from the previous $25k-30k. Based on this adjustment, the following will be imposed during the 2013/14
school year with the expectation that the auction will not take place in the 2014/15 school year:
 Ticket selling is not optional, each family will receive 10 tickets and return $100 and ticket stubs
only
 Donate or solicit 2 items worth $50.00 or send in a check for $100.00 to cover these items
 Participate in the auction by volunteering the day prior to the auction to assist in setting up or
volunteer the day of the auction in some capacity. Failure to participate will result in a fee of $150
imposed on your account
 If the preceding items do not occur, the appropriate charges listed above will be added to your
families’ account balance and will need to be paid prior to your child(ren) returning to school the
following month after the auction
NOTE: Families may choose to opt out of the auction by simply writing a check for $300 at any time
prior to the auction packet delivery. After delivery of the packets, expected to occur prior to Christmas
break, you may opt out for $350.
ADDITIONAL COSTS

When budgeting for your child’s education, please understand that additional funds will be needed for
expenses such as classroom supplies, activities, field trips, etc.
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