Organizational Development (OD)- Logical Framework for 2005
INDICATORS
OVERALL GOAL
Improved organizational capacities of the Palestine
Red Crescent Society (PRCS) improve the quality
and the quantity of the services it provides to the
most vulnerable.
OBJECTIVE
The PRCS’ organizational systems are
increasingly efficient, effective and able to
contribute proportionally to the well being of the
most vulnerable in the Palestinian Autonomous
and Occupied Territories (AT/OT) and Diaspora.
EXPECTED RESULTS
1. Leadership of the PRCS at governance and
executive levels, including branches has been
strengthened.
SOURCES OF VERIFICATION
Evaluation results against the criteria for
well functioning societies (focused
programs, effective planning, and efficient
cooperation).
- PRCS annual report
Departments’ achievements against planned
programs
- Annual reports of departments
- Executive board held monthly meetings
- Two persons participated in 2 regional
leadership workshops.
- General assembly was held & proceedings
were published
- Minutes of Executive Board meetings
- Personnel records
2. The development of PRCS programs has been
guided by the updated and approved strategic
directives
- PRCS strategy and annual report are
published
- 60 staff members participated in ‘strategy
orientation’ workshops.
- Strategic directions and strategy
publication
3. A comprehensive development plan
incorporating the PRCS mission, objectives,
program mes and projects and related funding is in
place.
- A comprehensive development plan is
produced
- Copy of development plan
4. Improved systems for the management of
human, financial and material resources are in
place.
- 20 managers participated in volunteer
management workshop.
- 20 managers participated in logistics and
financial management workshop
- Human Resources (HR) unit is
established.
- Human Resource Development (HRD)
policies and guidelines are communicated to
staff & volunteers
- System for maintenance of equipment and
buildings has been reviewed.
- Financial procedures were reviewed and
- Special report on volunteer
management workshop
- Special report on financial & logistics
management workshop
- Photos
Organizational Development- Logical Framework and Budget for 2005
RISKS & ASSUMPTIONS
- Funding is guaranteed
- Situation does not deteriorate
- Proceedings of General Assembly
- Funding is guaranteed
- Finance/OD Delegate in place
- Situation does not deteriorate
- Availability of trainers and
training opportunities
- Copy of HRD policies & guidelines
- Maintenance records
- Copies of reviewed financial
procedures
-Personnel records
1
distributed to departments
- Two persons participated in budget holder
workshop
-Budget Holder refresher course arranged
-Quarterly management reports distributed
to management and donors
-Decentralized budget system in place
-Annual plan of action and operational
budgets in place for all activities
-Project agreement for all R ed Cross/R ed
Crescent (RC/RC)supported projects
-Suggestions for improvement of the
internal controls from Audit 2002
implemented
-Coordination meetings arranged
5. Coordination between branches and departments
has increased resulting in branch development and
integration.
6. The capacity of branches in contributing to
community development has been promoted.
7. D ependency on external funding support has
been minimized through active local fundraising
combined with sound financial management.
8. Improved cooperation and coordination with
international, public and relevant nongovernmental and private organizations, has led to
better coordinated services, shared resources and
diversified sources of funding.
- Monthly meetings for branches and
departments aimed at discussing programs,
projects and implementation. (Meetings
rotated between districts).
- Exchange visits to Palestine Red Crescent
Lebanon Branch (PRCS/L)
-Course Report
-Management reports
-Project budgets in same format in place
for all projects
-Action plans and budgets
-Project agreements
-Audit report for 2005
-Minutes from meetings
- Annual reports of branches
- Minutes of meetings
- Youth & volunteers annual report
- The construction of Jericho community
center was completed.
- Integrating 10 volunteers committees in 10
branches by adding facilities for the
volunteers in the branch premises.
- Construction of Bethlehem and Rafah
community center was completed
- Fund raising campaigns were carried out
by branches
- M eans of utilization of volunteers within
PRCS systems are improved
- 40 managers participated in a workshop on
communication & public relations.
- 100 representatives of international and
local institutions attended an open day in
PRCS H eadquarters.
- The roles of Public R elations (PR),
information and International C ooperation
Organizational Development- Logical Framework and Budget for 2005
- Photos of completed building
-Photos
- Annual reports of branches
- Photos
- Interviews with staff & volunteers
- Annual reports of branches
- Special report on Public Relations
workshop
- Open day documentation on web site
and in PRCS publications
- Written roles and responsibilities of
International C ooperation, information
2
units were reviewed and communicated to
staff & volunteers
- Number of partnership
agreements/M emorandum of
Understandings (M OUs) signed
9. The PRCS/L has improved program
coordination, planning, monitoring, and reporting
mechanisms
- Monthly coordination meetings
- PRCS/L program coordinator participated
in an international OD workshop
- PRCS/L financial policies were reviewed
and communicated (same as in result 4)
- 15 PRCS/L staff members participated in
financial planning and reporting workshop
- 20 managers from PRCS/L & PRCS/Syria
participate in strategy orientation workshop
ACTIVITIES
Expected Result 1
1.1 Twelve meetings for the executive board.
1.2 Participation of 2 PRCS representatives in 2 regional leadership workshops.
1.3 Participation of PRCS leadership in international & regional meetings
1.4 Holding the General Assembly and publishing the proceedings
Expected Result 2
2.1 Publishing the PRCS strategy and annual report
2.2 Three strategy orientation workshops.
Expected Result 3
3.1 Produce development plan with the assistance of a selected partner society
Expected Result 4
4.1 Carry out volunteer management workshop.
4.2 Carry out logistics and financial management workshop
4.3 Review of personnel policies (recruitment, training, appraisal & rewarding)
through the establishment of an HRD Unit.
4.4 Review of financial policies.
4.5 Two PRCS representatives participate in external budget holder workshop.
4.6 Improvement of financial monitoring and reporting
4.7 Develop a decentralized budget input system for Budget Holders.
4.8 Implement all budgets in the central accounting system.
4.9 Develop and issue monthly financial reports for Budget Holders financial
Organizational Development- Logical Framework and Budget for 2005
and PR units
- Copies of agreements
- Minutes of coordination meetings
- Annual report of PRCS/L
- Written financial policies
- Special reports on training
RESOURCES
-
Organizational development
coordinator
-
HRD coordinator
-
Branch coordinator
-
Administrator
-
Transport
-
Communication means: Tel,
fax, e-mail
-
Printed material
-
Furniture
-
Stationary
-
Construction cost
-
Trainers
-
Training materials
-
International travel
-
Computers
-
Software
COST (USD)
PRECONDITIONS
Total Palestine: USD
Political situation does not
deteriorate.
Leadership: 131,000
Strategy: 13,800
Development plan:
22,000
Systems: 51,000
Branch coordination:
22,600
Branch capacity building:
978,600
Local fundraising: 3,600
Cooperation &
coordination: 55,600
3
monitoring
4.10 Develop plan of action and budgets for all activities
4.11 Make project agreements with donors for all RC/RC funded projects.
-
Trainers
-
Coordination meetings
Total PRCS/L: USD
42,400
Expected Result 5
5.1 Monthly meetings for branches and departments aiming at discussing
programs, projects and implementation
Expected Result 6
6.1 Finishing Jericho building
6.2 Integrating 10 volunteers committees in 10 branch facilities
6.3 Construction of Bethlehem community center
6.4 Construction of Rafah community center
Expected Result 7
7.1 Local fund raising campaigns in 6 branches.
7.2 Review of means to increase utilization of volunteers within PRCS systems
Expected Result 8
8.1 Review role of International Cooperation, Public Relations & Information
Units.
8.2 Develop fundraising management / information database.
8.3 Organize one open day.
8.4 Carry out ‘Communications & PR’ training.
8.5 Work out partnership agreements.
8.6 Harmonize working relationships among partners through regular
coordination meetings/correspondence
Expected Result 9
9.1 Monthly program coordinat ion meetings
9.2 Participation of program coordinator in an international OD workshop
9.3 Review of financial systems (planning, monitoring and reporting) and
communicate reviewed guidelines to staff.
9.4 Strategy orientation workshop for PRCS/L and PRCS Syria
Organizational Development- Logical Framework and Budget for 2005
For PRCS/L:
-
Program coordinator
-
International travel
-
Office supplies and
stationary
-
Computers
-
Trainers
-
Training materials
-
Transport
4
Budget estimates for OD program for 2005
Result 1: Strengthening leadership
Activity
Description
code
1.1
Executive board meetings
1.2
Participation in regional
leadership workshops
1.3
International travel cost
1.4
General Assembly
Publishing proceedings of
General Assembly
Estimated cost
Total cost
(USD)
Time allocation
500USD x 12 meetings
1,250USD x 2 persons x 2
workshops
6,000
5,000
Jan – Dec 2005
March &
September 05
Jan – Dec 05
January 05
March 05
15,000
100,000
5,000
TOTAL
Result 2: Strategic directives
Activity
Description
code
2.1
Publishing PRCS
strategy /annual report/other
publications by the EC
2.2
3 strategy orientation workshops
Transportation cost
Catering
(one workshop for Gaza)
Estimated cost
Total cost
(USD)
Time allocation
4USD/copy x 3,000copies
12,000
March 05
April 05
20U SD x 60 persons=1200
10 USD x 60 persons= 600
TOTAL
Result 3: Development plan
Activity
Description
code
3.1
General consultancy
Copies of development plan to
branches and partners
Estimated cost
10 USD x 200copies
TOTAL
Result 4: Improved systems
Activity
Description
code
4.1
Volunteer management
workshop
4.2
Logistics and financial
management workshop
131,000
Estimated cost
Organizational Development- Logical Framework and Budget for 2005
1,800
13,800
Total cost
(USD)
Time allocation
20,000
June 05
2,000
22,000
Total cost
(USD)
Time allocation
2,000
June 05
2,000
August 05
5
4.3
4.4
4.5
4.6
HRD coordinator
Office Furniture
Computer, Printer, UPS
Review of financial policies
Budget holder workshop
Improvement of financial
department:
Computers
Printer
Software
1,000USD/mth x 12 mths
500
5000
1,250USD x 2 persons
1,200USD x 5 devises
TOTAL
Result 5: Branch coordination
Activity
Description
code
5.1
Branch coordinator
Transport
Telephone, fax, email
International travel to Lebanon
Accommodations in Lebanon
and Amman
Per diems
Result 6: Increased capacity of branches
Activity
Description
code
6.1
Completing Jericho PRCS
community center
6.2
6.3
6.4
Premises for 10 volunteers
committees
Construction of PRCS
community center in Bethlehem
12,000
500
5000
15,000
2,500
Jan – Dec 05
6,000
1,000
5,00 0
???
??????
Feb 05 ?????
51,000
Estimated cost
Total cost
(USD)
Time allocation
1,000USD x 12 months
20USD x 20persons x 12 mths
100USD x 12month
300 USD x 4 persons
50USD x 10 nights x 4
persons
35USD x 10 days x 4 persons
TOTAL
12,000
4,800
1,200
1,200
Jan – Dec 05
Jan – Dec 05
Jan – Dec 05
March, June, Sept.,
November
Estimated cost
Total cost
(USD)
290,000 (call
for bilateral
cooperation)
Time allocation
50,000
ASAP
463,600 (call
for bilateral
cooperation)
175,000
(potential
bilateral donor
is Qatar RC)
ASAP
5,000USD x 10 committees
Construction of PRCS Rafah
community center
TOTAL
Organizational Development- Logical Framework and Budget for 2005
2,000
1,400
22,600
January 05
ASAP
978,600
6
Only 50,000
are included
in the appeal
budget
Result 7: Minimized external fund
Activity
Description
code
7.1
3 district one day workshops for
fundraising skills & approaching
community
7.2
4 district Volunteers Task force
committees (transportation,
catering).
Estimated cost
Total cost
(USD)
20USD x 60 persons=1200
10 USD x 60 persons= 600
1800
4 meeting x 15 persons
20USD =1200
4 meeting x 15 persons
10USD =600
1800
TOTAL
Result 8: Improved cooperation and coordination
Activity
Description
Estimated cost
code
8.2
Software
50,000 USD
8.3
Organize one open day.
12USD/person x 100
delegates = 1200
Printed material 1000USD
Hall Rent 1000 USD
8.4
Carry out 2 ‘Communications & 2 x 2days x 20U SD /persons 20
PR’ training.
persons.=1600
2x2x10 USD x 20 persons= 800
TOTAL
Result 9: Improved capacity of PRCS/L
Activity
Description
code
9.1
Program coordinator
Stationary
Coordination meetings
Time allocation
3,600
Total cost
(USD)
Time allocation
50,000
3200
2400
55,600
Estimated cost
Total cost
(USD)
Time allocation
800USD x 12month
500USD x 2 kits
200USD x 12meetings
9,600
1,000
2,400
Jan-Dec 05
Jan and June 05
Jan-Dec 05
Organizational Development- Logical Framework and Budget for 2005
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9.2
9.3
9.4
Local transport
International travel
Tuition
Computers
Printer
Software
Training of finance department
staff
Strategy orientation workshop
for PRCS/L & PRCS/Syria
2,400
2,000
200USD x 12 months
Ticket, per diems,
accommodations
Workshop fees ????
1,200USD x 5 devices
3,000
6,000
1,000
5,000
5,000
5,000
TOTAL 42,400
June 05
Feb 05
Feb 05
Feb 05
???
May 05
Summary
Project / Expected result
Estimated cost (USD)
Strengthened leadership
131,000
Strategic directives
13,800
Development planning
22,000
Improved systems
51,000
Branch coordination
22,600
Branch capacity building
50,000 (+928,600USD call for bilateral cooperation)
Local fundraising
3,600
Improved coordination
55,600
PRCS/L
42,400
TOTAL
392,000
Organizational Development- Logical Framework and Budget for 2005
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