eConnect - Cedar Valley College

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eConnect
Faculty
January 2011
Table of Contents
I’m New to eConnect.............................................................................. 3
What is my Employee ID? ...................................................................... 3
How Do I Set Up My eConnect Account? .................................................... 4
Possible Error Messages ....................................................................... 6
Manual Reset ..................................................................................... 6
My Name is Not in the Registry ................................................................ 7
Add My Name to the Registry screen ......................................................... 7
Possible Error Messages ....................................................................... 7
Manual Request for a Registry Addition ...................................................... 8
I Forgot My Password ............................................................................ 9
Online Reset ...................................................................................... 9
Results .......................................................................................... 10
Possible Error Messages ..................................................................... 10
Manual Reset ................................................................................... 10
I Want to Change My Password .............................................................. 11
Change My Password Screen ............................................................... 11
How do I Change my Challenge Question ................................................. 12
Online Steps .................................................................................... 12
Possible Error Messages ..................................................................... 12
*Manual Request for a Challenge Question Reset ........................................ 14
Certify my Classes .............................................................................. 15
I Want to Certify my Classes With 100% Attendance .................................... 15
I Want to Certify my Classes With Partial Attendance .................................... 19
Grade my Classes ............................................................................... 23
eConnect Faculty Services
I’m New to eConnect
If you are new to eConnect, you will need to set up your account before you will be
able to log in. To start the account set up process, you must know your
Student/Employee ID#.
What is my Employee ID?
Your eConnect Employee/Log In ID is the seven-digit identification number that you
are assigned once your application to attend classes within the DCCCD has been
processed. To find your eConnect Employee Log In ID online, you can use the "Get
My Employee/Log In ID" form located at https://econnect.dcccd.edu/myID.htm.
Enter your Last Name
Enter your birth date in
MMDDYY format. For
example, May 1, 1985 is
050185.
Enter your 9 digit
Social Security number
with no dashes here
Page 3 of 28
Software Training and Support
Dallas County Community College District
How Do I Set Up My eConnect Account?
Step 1: First Screen
Once you know your Employee ID, you can set up your eConnect account for the
first time.
Go to: https://econnect.dcccd.edu/AccountSetup.html
Enter your Last Name
Enter your birth date in the
MMDDYY format. For example,
May 22, 1982 is 052282.
Enter the e-mail address the
human resource office has on file
in your personnel record. This
will not work with a different
e-mail address.
Enter either your Social Security
Number with no dashes or your
student or employee number
then press “Submit”
Possible Error Messages


Information not matching: Your Last Name, Birth Date, and E-mail
Address must match how it appears in your employee record. If you
receive this error message, please try again or contact your location’s
Human Resources office and verify and/or update your information.
Name not found in eConnect database: Use the “Add My Name to the
Registry” screen.
LeCroy Center
Page 4 of 28
eConnect Faculty Services
Create a password following
the requirements listed. Use
a password you can
remember, but would not be
easily guessed.
Step 2: Second Screen
Retype the same password to
verify you know what you
typed.
Type something to help you
remember your password but
would not help someone
guess your password.
This is an additional security feature
of eConnect that helps protect your
eConnect account. Be sure the
answer is something only you would
know and that could not be easily
guessed by someone else. It should
not be the same as your eConnect
password.
You will always be required to provide the answer to your challenge
question for:
-
Update My Challenge Question
Send My Money (Disbursement of non-payroll money.)
-
My Disbursements
My Payroll Information
Forgot/Reset My Password
Change My E-Mail Address
My Current Wage Information
My Tax Shelter Statement
Checking this box means you have enabled Enhanced Security
and will also be required to provide the answer to your Challenge
Question each time you access the following eConnect screens:
*If you forget your challenge question or password, you will be
required to request a manual reset.
Page 5 of 28
Software Training and Support
Dallas County Community College District
Success
If you see this screen, you have successfully set up your account and can log in.
Possible Error Messages


Passwords do not match: retype your password twice carefully.
Passwords must be at least 8 and no more than 9 characters long
containing both numeric and alphabetic characters. It is
recommended that you include at least one of the following special
characters ! , # $ % ˆ ) ( - _ ' `. Spaces and other special characters
are not supported. Try a different password which adheres to the
requirements.
Manual Reset
For a manual reset please refer to the FAQ ”How does an employee request a
manual reset of their eConnect Password/Challenge Question?”.
LeCroy Center
Page 6 of 28
eConnect Faculty Services
My Name is Not in the Registry
If you are attempting to set up your account or log in to eConnect with your
Student/Employee ID and receive an error message indicating that "your username
is not found in the registry (eConnect username database)", please do the
following:
You must have a Colleague/Employee ID before your name can be added to the
eConnect registry (eConnect username database). New employees are uploaded
into the eConnect registry on a regular basis.
If you have an Employee ID and an e-mail address in Colleague, and your name
has not been added to the registry (eConnect username database), you may use
the Add My Name to the Registry screen to request to have your name added.
Add My Name to the Registry screen
Enter the following information then press Submit.
Enter your Last Name
Enter your birth date in
MMDDYY format. For
example, May 1,1975
is 050175.
Enter the e-mail
address on file with
the school
Enter your employee ID*
Possible Error Messages

Information not matching: Your Last Name, Birth Date, and E-mail
Address must match how it appears in your employee record. If receive
this error message, please try again OR contact the Human
Resources office at your location.
Page 7 of 28
Software Training and Support
Dallas County Community College District
Manual Request for a Registry Addition
If you are unable to use the “Add Me to the Registry” screen, you can submit a
manual request by doing the following:
If you have a district-assigned GroupWise e-mail account:

Send an e-mail from your GroupWise e-mail account to:
REGISTRY ADDITIONS requesting a reset of your eConnect password. Please
provide:
o Name
o Student/Employee ID# -OR- SSN
o Date of Birth
o Type: EMPLOYEE or FACULTY (very important)
(Note: For security reasons, requests will only be accepted if sent from your own
district-assigned GroupWise e-mail account.)



Upon receipt of the information, please allow one business day for
processing your request.
Once your request has been processed, you will be required to setup your account
before you log in.
If you have a valid e-mail address, you will receive an e-mail confirmation when your
account has been setup
If you do NOT have a district assigned GroupWise e-mail account:





Contact your division secretary or your campus evening administration.
You will need to provide them with your name, your Employee (i.e., Colleague) ID or
Social Security Number, and the course(s) you are currently teaching or most
recently taught.
Upon receipt of the information, please allow one business day for
processing your request.
Once your request has been processed, you will be required to setup your account
before you log in.
If you have a valid e-mail address, you will receive an e-mail confirmation when your
account has been setup
If you have any additional questions, please contact your division office.
Security Tip: Never send confidential/sensitive information such as Social Security
Number (SSN) or credit card/bank account information via e-mail, even as an attachment.
These methods of communication can be intercepted and are not considered secure.
LeCroy Center
Page 8 of 28
eConnect Faculty Services
I Forgot My Password
If you forgot your password use these steps:
Note: If you have “Enhanced Security” enabled, you will be required to provide the
answer to your Challenge Question in order to use this screen.
Online Reset
1. Go to the “Forgot/Reset My Password” screen at
https://econnect.dcccd.edu/passwordReset.html and follow the directions.
2. Your eConnect password will temporarily be reset to your birth date in
MMDDYY format.
3. For security reasons, please login to eConnect immediately and change
your temporary password to a password of your choosing.
Enter your Last Name
Enter your birth date in
MMDDYY format. For example,
May 22, 1982 is 052282.
Enter the e-mail address the
admissions office has on file in
your employee record. This
will not work with a
different e-mail address.
Enter either your Social Security Number with no
dashes or your employee ID, then press Submit.
Note: SSN will be removed from this screen in the near
future, leaving only employee ID.
Page 9 of 28
Software Training and Support
Dallas County Community College District
Results
If you get the following screen, your password has been reset to your birthdate in
the MMDDYY format. Be sure to log in within two days or your password will
be changed to a random one.
Possible Error Messages


Information not matching: Your Last Name, Birth Date, and E-mail
Address must match how it appears in your employee record. If receive
this error message, please try again OR contact the Human
Resources office at your location.
For further help refer to our “FAQs: Get Answers” at
http://econnect.dcccd.edu/faq-em.html.
Manual Reset
1. If you are unable to reset your password online, please follow the procedure on page
10 to manually reset your password.
Security Tip: Never send confidential/sensitive information such as Social Security
Number (SSN) or credit card/bank account information via e-mail, even as an attachment.
These methods of communication can be intercepted and are not considered secure.
LeCroy Center
Page 10 of 28
eConnect Faculty Services
I Want to Change My Password
If you know your current password, the ”Change My Password” screen at
https://econnect.dcccd.edu/passwordChange.html (requires login) allows you to
change it online. A confirmation e-mail will be sent to the e-mail address that the
Human Resources Office has on file in your employee record.
Change My Password Screen
Enter your Employee ID
Enter your current password
Enter your new password
Re-enter it to confirm
Enter a new password hint for the new password
Password Requirements:




8-9 characters
At least one number, 0-9 and one letter, a-z, A-Z
It is recommended that you include at least one of the following special
characters ! , # $ % ˆ ) ( - _ ' `
Spaces and other special characters are not supported
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Software Training and Support
Dallas County Community College District
How do I Change my Challenge Question
You can change your Challenge Question in eConnect at any time on the “Update
My Challenge Question” screen at https://econnect.dcccd.edu/cqUpdate.html
(requires log in). You must be able to answer your current Challenge
Question in order to use this screen.
Online Steps


Log in to eConnect
Select “Update My Challenge Question” from the current credit employee
menu.





Enter your current Answer

Press SUBMIT
Remember to use
caps if necessary:
‘Aspen’ is different
from ‘aspen’.
Possible Error Messages


This does not match the answer on file for your Challenge Question.
Please try again: Type the answer again remembering the answer is case
sensitive.
If you cannot remember the answer to your Challenge Question, you
must have both your password and Challenge Question manually
reset.
Note: After six (6) failed attempts to answer your Challenge Question,
your account will get disabled for 45 minutes.

Select a different question and answer (remember answers are case
sensitive)
LeCroy Center
Page 12 of 28
eConnect Faculty Services
You will always be required to provide the answer to your
challenge question for:
-
Update My Challenge Question
Send My Money (Disbursement of non-payroll money.)
-
My Disbursements
My Payroll Information
Forgot/Reset My Password
Change My E-Mail Address
My Current Wage Information
My Leave Information
My Tax Shelter Statement
Checking this box means you have enabled Enhanced Security
and will also be required to provide the answer to your
Challenge Question each time you access the following eConnect
screens:
*If you forget your challenge question or password, you will be
required to request a manual reset.

Press SUBMIT
Page 13 of 28
Software Training and Support
Dallas County Community College District
This screen verifies you have
updated your challenge question.
Be sure to remember the answer.
*Manual Request for a Challenge Question Reset
If you forget your eConnect Password or Challenge Question, please follow one of
the procedures below for requesting a manual reset. For security reasons, both
your eConnect Password and Challenge Question will be reset.
If you have a district-assigned GroupWise e-mail account:




Send an e-mail from your GroupWise e-mail account to:
REGISTRY ADDITIONS requesting a reset of your eConnect password. Please
provide:
o Name
o Student/Employee ID# -OR- SSN
o Date of Birth
o Type: EMPLOYEE or FACULTY (very important)
Upon receipt of the information, please allow one business day for
processing your request.
Once your request has been processed, you will be required to setup your account
before you log in.
If you have a valid e-mail address, you will receive an e-mail confirmation when your
account has been setup
If you do NOT have a district assigned GroupWise e-mail account:





Contact your division secretary or your campus evening administration.
You will need to provide them with your name, your Employee (i.e., Colleague) ID or
Social Security Number, and the course(s) you are currently teaching or most
recently taught.
Upon receipt of the information, please allow one business day for
processing your request.
Once your request has been processed, you will be required to setup your account
before you log in.
If you have a valid e-mail address, you will receive an e-mail confirmation when your
account has been setup
If you have any additional questions, please contact your division office.
LeCroy Center
Page 14 of 28
eConnect Faculty Services
Certify my Classes
I Want to Certify my Classes With 100% Attendance
Why am I required to certify my class attendance?
As a multi-million dollar participant of the federal financial programs, the Dallas
County Community College District is required to verify that ALL students begin
attendance* in each class for which they have registered. Failure to comply with
the mandate could result in federally sanctioned financial penalties and/or loss of an
institution’s eligibility for federal financial aid (TitleIV) program participation.
*Note: Attendance can be defined as actual presence in the class, turning
in an assignment, logging in to an online discussion, taking a test, going on
a field trip, etc. Participation must occur prior to or on the certification
date.
If a student is certified for “non-attendance”, this does not mean that they
are going to be dropped from the class NOR does it mean that they can no
longer attend the class.
Attendance for all students must be certified by 9 p.m. of the census date.
Certification may begin following the last class meeting prior to the census
date
Certify my Classes
1. Log in to eConnect if not already logged in.
2. From the eConnect Faculty menu choose “Certify My Classes”.
Select the Term
3. Select the current term OR the start/stop date of the semester.
4. Press “Submit”.
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Software Training and Support
Dallas County Community College District
Select a Class to Certify
1. Select the box next to the desired course.
2. Press “Submit”.
LeCroy Center
Page 16 of 28
eConnect Faculty Services
Certify My Classes: Results
Class Certification Date
1. Select the check boxe next to “100% Attendance” .
2. Press “Submit”.
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Software Training and Support
Dallas County Community College District
Result
You will see a confirmation screen and receive an email confirming the submission.
Note: Once you have certified your class, you will no longer be able to make
changes online. If you need to make a change, please contact the Financial Aid
Office at your campus.
LeCroy Center
Page 18 of 28
eConnect Faculty Services
I Want to Certify my Classes With Partial Attendance
Why am I required to certify my class attendance?
As a multi-million dollar participant of the federal financial programs, the Dallas
County Community College District is required to verify that ALL students begin
attendance* in each class for which they have registered. Failure to comply with
the mandate could result in federally sanctioned financial penalties and/or loss of an
institution’s eligibility for federal financial aid (TitleIV) program participation.
*Note: Attendance can be defined as actual presence in the class, turning
in an assignment, logging in to an online discussion, taking a test, going on
a field trip, etc. Participation must occur prior to or on the certification
date.
If a student is certified for “non-attendance”, this does not mean that they
are going to be dropped from the class NOR does it mean that they can no
longer attend the class.
Attendance for all students must be certified by 9 p.m. of the census date.
Certification may begin following the last class meeting prior to the census
date.
Certify my Classes
5. Log in to eConnect if not already logged in.
6. From the eConnect Faculty menu choose “Certify My Classes”.
Select the Term
7. Select the current term OR the start/stop date of the semester.
8. Press “Submit”.
Page 19 of 28
Software Training and Support
Dallas County Community College District
Select a Class to Certify
3. Select the box next to the desired course.
4. Press “Submit”.
LeCroy Center
Page 20 of 28
eConnect Faculty Services
Certify My Classes: Results
Class Certification Date
3. Select the check boxes next to Students who have Never attended.
4. Select the check box next to “Certification”.
5. Press “Submit”.
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Software Training and Support
Dallas County Community College District
Result
You will see a confirmation screen and receive an email confirming the submission.
Note: Once you have certified your class, you will no longer be able to make
changes online. If you need to make a change, please contact the Financial Aid
Office at your campus.
LeCroy Center
Page 22 of 28
eConnect Faculty Services
Grade my Classes
1. Select the Grade My Classes link.
2. Select the Current term from the drop down menu. Then press SUBMIT.
3. A list of your classes eligible for grading will be visible. Choose the class for
which you wish to enter final grades. Then click on the SUBMIT button.
If you are teaching more than one class, you will have to return to this screen to
enter grades for other classes.
*Note* - Classes are visible three business days before the official final day of
each class. Grades must be entered by the end of the third business day after the
official final class day. Students without grades by the end of the third business
day will automatically be assigned a grade of NR (not-reported). To change NR
grades, you must submit a grade change form to the Registrar's Office for each
student.
Page 23 of 28
Software Training and Support
Dallas County Community College District
4. Entering grades:
 You have only 15 minutes to input and submit your final grades. If you
have not submitted your final grades within the 15 minute time period,
you will be logged out of this screen and all additions will be lost. You do
not have to enter all grades for this class in one session (see step 8 for
details).
 If a grade of I or WX is assigned, an Incomplete or WX Contract with
appropriate signatures must be submitted to your Registrar's Office.
Not all colleges grant WX grades. Please check with your Registrar's
Office for more details.
LeCroy Center
Page 24 of 28
eConnect Faculty Services
You can print your results. Please remember to safeguard this private information.
If you do not wish to make any changes you can return to the course list, search for
another term or return to the faculty menu. You must SUBMIT this page for your
grade entries to be saved.
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Software Training and Support
Dallas County Community College District
If the grade entered is not valid for the academic level, such as a CR section trying to
enter a grade of CP, you will see this error:
Confirmation
You do not have to enter all grades in one session. Don’t forget, un-graded
students will receive an “NR” grade if a grade is not entered by the third
business day after the class ending date. If you enter some but not all
grades for one class, you will get a partial completion notice as seen below.
You will see a confirmation screen indicating that you have partially or
Not valid
completely submitted final grades for this course. You can now choose
another class to enter grades, or return to the faculty menu.
LeCroy Center
Page 26 of 28
eConnect Faculty Services
Partial completion:
Full completion:
You will also receive an E-mail confirmation notice. This e-mail is sent to all
instructors listed for this class.
You should print or save this message for your records.
Page 27 of 28
Software Training and Support
Class registration and schedule:
http://helpdesk.dcccd.edu
or
www.dcccd.edu
Employees > Training and Development > Software Training and Support
Dallas TeleCollege at the R. Jan LeCroy Center for Educational Telecommunications
District Software Training & Support
9596 Walnut St. Dallas, TX 75243
Helpdesk Phone: 972-669-6460
email: [email protected]
Web Site: http://helpdesk.dcccd.edu
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