Online Course Development Application
Table of Contents
1.
2.
3.
4.
5.
6.
Process for Offering a Course Online (Overview)
Part A: Initial Agreements
Part B: Cover/Signature Sheet
Part C: Proposal Content Form
Part D: Memorandum of Agreement
Appendix
Questions? Contact Tom Wilson at twilson@apu.edu
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Process for Offering a Course Online
Step 1: Department submits ITT Application and Syllabus to ITT.
•
•
•
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Application contains all department approvals/signatures when submitted.
Documents submitted to Tom Wilson, twilson@apu.edu.
ITT converts syllabus to online format.
Department and ITT communicate back-and-forth until details are finalized.
Step 2: ITT approves application and submits documents to OCS.
•
Subject Matter Expert (SME) will:
o Gather all materials before Step 5.
o Complete Online Faculty Training before course launches.
Step 3: OCS submits documents for various approvals.
•
•
OCS communicates with the department and may request additional information.
Each approving entity meets at different intervals; therefore, approval times vary depending on when the application
is submitted.
Step 4: OCS notifies ITT when course is approved for development.
Step 5: ITT works with the Subject Matter Expert (SME) to develop
(build) the course in Sakai.
Step 6: After dept. approves course in Sakai, ITT releases SME payment.
Questions? Please contact:
Tom Wilson
Director of Online Learning
Office of Innovative Teaching and Technology
Center for Teaching, Learning, and Assessment
Ext. 5039
twilson@apu.edu
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ONLINE DISTANCE EDUCATION
COURSE DEVELOPMENT AGREEMENT
PART A: INITIAL AGREEMENTS
This is an application to develop a high quality, interactive, web-based delivery of a particular course. The course
will be delivered primarily via the World Wide Web. Please see the memorandum of understanding for information on
issues related to distance education and a description of priority courses.
Initial Approval
The dean, chair and program director formally agree with the Office of Innovative Teaching and Technology (ITT) on
the following:

Course
o
o
o
o
o
o

Course name, content, length, etc.
Agreement on delivery date and approval of costing for development
The course proposed for transformation to the Web Distance Education format must be an existing APU course.
The course should show evidence of a Christian perspective and worldview within the course content. The course
must be consistent with the mission and essence statements of APU.
The course should incorporate multiple elements of distance learning on the web, not a simple electronic delivery
and reception of assignments
The online course should be equivalent in scope and sequence to the conventionally taught course
Faculty
o
o
o
o
o
Commitment of release time and responsiveness of SME and Chair
The faculty member has at least a minimum level of expertise in the area of technology; including being able to send
and receive messages via e-mail, and is able to modify documents in word processing.
The faculty member must be qualified by disciplinary expertise and experienced in the traditional delivery of their
courses.
It is expected that the faculty member will be provided with and participate in the training for the transfer and/or
adaptation of current materials for web based delivery.
Please see the attached Memorandum of Understanding
Service Level Agreement
ITT


From approval of budget and start date, a delivered product in 45 working days for a 5 or 9 week course, and 60 working
days for a 15-17 week course;
CELT will provide faculty development and services to train and equip the SME and faculty in the delivery of the course
School




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The appointment of a Subject Matter Expert (SME) with the role of providing content and oversight on pedagogy for 3 to
5 hours a week.
The SME is expected to be able to respond to communications from CELT within a 24 hour time frame
The SME is expected to be the same person who will be appointed as the first faculty instructor for this course
The SME will be available for three consultations of approximately 4 hours at the initiation of the project, a middevelopment review and the final handover of the course
The chair of the department will represent the Dean and will be expected to review progress every two weeks, reviewing
the course online with the SME.
The chair of the department representing the Dean will approve the final product
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ONLINE DISTANCE EDUCATION
COURSE DEVELOPMENT AGREEMENT
PART B: COVER/SIGNATURE SHEET
NAME OF FACULTY:
DEPT./SCHOOL:
TELEPHONE NUMBER(S):
______________________________________
______________________________________
___________________________________
Please include the official APU course number and catalogue description of the course.
COURSE NUMBER
________________________ UNITS ___
COURSE TITLE
______________________________________________
COURSE DESCRIPTION
____________________________________________
_________________________________________________________________
COURSE TO BE FIRST TAUGHT ONLINE IN WHICH OF THE FOLLOWING TERMS AND YEAR:
(Please place an X next to one)
____Fall
____Spring
____Fall I
____Spring I
____Fall II
____Spring II
____Summer
____Summer I
____Summer II
_____ 2013-2014
1.
2.
_____2014-2015
____May Intercession
____August Intercession
_____2015-2016
Are you, (Subject Matter Expert), a full-time faculty member?
Length of time at Azusa Pacific University: _____
Faculty compensation for development:
Payment for the development of the course is a stipend of $1,000:
Memorandum of Understanding I have read and agree to
the Memorandum of Understanding for the Development and
Delivery of Courses for the WEB
___Yes
___No
____________________________
Signature* of Faculty
3. Approval of the Department Chair
I hereby approve of the above course being developed as a
Web based distance learning course to be carried out by the
above faculty member.
____________________________
Signature* of Chair
4. Approval of the Dean
I hereby approve of the above course being developed as a
Web based distance learning course to be carried out by the
above faculty member.
____________________________
Signature* of Dean
5. Approval of Director of Online Learning
I hereby approve of the above course being developed as a
Web based distance learning course to be carried out by the
above faculty member.
____________________________
Signature* of Director of Online
Learning (ITT).
* An email verifying approval is accepted in lieu of a hard copy
signature. The printed email will be stored as backup.
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ONLINE DISTANCE EDUCATION
COURSE DEVELOPMENT AGREEMENT
PART C: PROPOSED CONTENT
INSTRUCTIONS: Please type your answers in this form. Answers should be brief; Part C should not
exceed 4 pages.
I.
Purpose and Objectives. State the purpose of putting this course into WEB format, including the precise
educational objectives and benefits of using this medium.
(Insert response here.)
II.
Student Population: Describe the student population you are anticipating will take this course.
Are they ___current undergraduate, ____current graduate, ___potentially new students?
Describe the uniqueness of this population that they will be best served using this method of instruction.
(Insert response here.)
III.
Context of the Course.
___This is a single course offering not part of a group of courses to be offered on the Web.
___This is a course that is part of a group of courses that will be offered over the Web. What are the other courses?
___This is a course that is is part of a program leading to a degree, certificate or credential.
___This is a continuing education course.
___This is a course that is currently taken by APU students as a correspondence course and transferred in.
Discuss briefly the relationship of this course to other courses in your department or school.
Describe the uniqueness of this course that would warrant putting it on the Web in light of its relationship to other
courses and programs.
(Insert response here.)
IV. Methodology. Please describe the current format of the material for this course.
A. Percentages
1. The percentage of material for this course on digital/computer medium is _________.
2. The percentage of material for this course on paper is ____________.
3. The percentage of material for this course stored in brain cortex only is ____________.
B. Estimate the amount of your secretarial time needed to make material available for transfer into Web format:
(Insert response here.)
C. Describe areas of the course that lend themselves to being taught through this format:
(Insert response here.)
D. Describe areas of the course about which you have some concern about putting it into Web format:
(Insert response here.)
E. Please place an X next to the options you are considering for inclusion in this course. (See Appendix for list of
standard elements that are featured in all new courses.)
***Assistance is available from ITT for creating all of these elements.***
Instruction
1. ___Multimedia course introduction from instructor
2. ___Multimedia lectures for each week
3. ___Text-based lecture and lecture notes for each week
4. ___Downloadable study guide
5. ___Synchronous video sessions in Adobe Connect or Google Hangout or other resource. (Offered as a
voluntary “virtual face-to-face” option, bi-weekly or as preferred by instructor.)
6. Other:
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Learning Activities
1. ___Self-directed learning exercises and independent study
2. ___Small group collaboration
3. ___Online journaling
4. ___Student-produced multimedia
5. ___Student-hosted discussion forums
6. ___Other: (please specify)
Resources
1. ___Customized webliography for each course - providing direct links to Internet sites.
2. ___Articles, handouts, and documents
3. ___Publisher slides
4. ___Internet videos
5. ___Other: (please specify)
Assessment
1. ___Automated quizzes and exams within Sakai.
2. ___Online portfolios
3. ___Written assignments
4. ___Projects
5. ___Other: (please specify)
V.
Course Objectives. List the learning outcome objectives for the course. What do you expect the students to
learn or be able to do at the end of the course?
(Insert response here.)
VI.
Evaluation. Describe your plan for formative and/or summative evaluations that are currently used for this
course. How will you adapt this form of evaluation to fit this format?
(Insert response here.)
VII.
Selected Bibliographical References. Evaluate the type of reference material used for this course.
 The percentage of hard copy reference material for this course is _________.
 The percentage of Web based reference material for this course is ____________.
Do you have material to be used in this course for which you have copyright concerns? If so, what are they?
(Insert response here.)
VIII.
Requirements for faith-based or faith integration: Describe ways in which a Christian perspective
and worldview will be embedded within the course content. How is the mission statement of APU carried out in
the context of this course in this medium?
(Insert response here.)
IX. Qualifications of the applicant to complete the project: Please include a one-page vitae and/or listing of
relevant activities related to this course. Include information about your level of expertise in technology.
____ I use e-mail on a regular basis.
____ I use word processing for producing class information or material
____ I am able to find my way around the Web.
____ I have created personal web pages or pages related to my course.
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ONLINE DISTANCE EDUCATION
COURSE DEVELOPMENT AGREEMENT
PART D
MEMORANDUM OF UNDERSTANDING
For the Development and Delivery of Online Courses for Distance Instruction
NAME OF FACULTY:
DEPT./SCHOOL:
___________________________________________
___________________________________________
Please include the official APU course number and catalogue description of the course.
COURSE NUMBER
COURSE TITLE
________________________________ UNITS ___
___________________________________________
PURPOSE. Azusa Pacific University provides Internet-based education through the development of online
courses by course developers in the Office of Innovative Teaching and Technology (ITT). The purpose of this agreement is
to provide for the compensation of Azusa Pacific University faculty members who take part in this project for the time and
effort spent both in developing the content for, and teaching, the high quality, interactive courses to be offered by APU.
Participants will develop and teach courses for which they are qualified by academic discipline and experience. This webbased instruction program (the “Program”) is initially intended to involve the transfer of existing course materials into a new
format, however, it may support the development of new courses.
Faculty participation will be governed by the terms of this agreement. Each faculty member that agrees to
participate does so with the understanding that this will call for a high level of trust, commitment and energy on the part of
both faculty and administration.
PRIORITY COURSES: The first priority is to develop online programs that will serve other populations than are
being served by APU today. The second priority courses are those that are selected for strategic purposes from current APU
programs. These may be for serving students from multiple locations, courses in high demand but not able to be offered due
to lack of classroom availability. Online courses will also be assigned a designation for a review cycle for one, two or three
year reviews. This will be based on how quickly the content material for the course changes for that discipline.
FACULTY COMPENSATION FOR DEVELOPMENT: A faculty member (the “Participant”) that completes
development of a course will be compensated for this work by a stipend of $1,000. APU would take out the usual state and
federal salary deductions. Faculty shall be compensated after the development of the particular online course undertaken by
them is complete in its online format. Courses shall not be offered until fully developed.
FACULTY DUTIES, EXPECTATIONS AND ASSISTANCE IN COURSE DEVELOPMENT: The
development of the Online course is a collaborative effort on the part of ITT and the Participant. ITT will provide consulting
and online course development services as well as training for Participants. A course developer curriculum specialist from
ITT will be assigned to the development of that course. Participants will be expected to function as content experts and have
their full course materials, which shall be the equivalent of conventionally taught courses, available and ready at the time
development commences, and to fully participate in the development in consultation as a content expert. During the
development period, Participants will be expected to work on their course materials and presentations, to attend all sessions
and take part in all evaluations and interaction sessions provided, and to actively evaluate their course objectives. It is
expected that the initial training may be a combination of individual and/or group sessions.
Participants will be expected to use their best efforts to prepare online course presentations suited to the unique
medium of web-based education. Toward this end, they will be expected to implement as many elements as reasonably
possible found on the “Course Options” listed in Section IV, Item E of this document.
Course materials submitted by Participants will put the into final Web-based delivery format of the Sakai authoring
system. Participants understand that the material in that Internet format is intended only for use by APU students who have
registered for the online course. Following the development period, Participants will be expected to continue preparing for
the online instructional use of the course materials, following the requirements and guidelines for web delivery as outlined in
the development.
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Participants shall have the same responsibility and right to update online courses as they would for equivalent
conventionally taught courses, within the guidelines established by the technical parameters for online courses as developed
by ITT. Options outside of this system will be considered by and are at the discretion of the ITT.
This agreement is not intended to modify or extend any other teaching contracts or employment agreements, or
create any expectations beyond its specific purpose of promoting the development of web-based online courses. Participants’
rights in this agreement are personal and may not be assigned, and this agreement may be modified in writing only.
FACULTY DUTIES, EXPECTATIONS AND ASSISTANCE IN COURSE DELIVERY: Delivery of an Online
course requires a different perspective and expectations than teaching a face-to-face class. Creating a sense of community
with communication among students and faculty online is a high priority. Each course shall feature threaded discussions in
which faculty and students are regular participants. Faculty agree to respond promptly to email communication, creating a
normal 24 hour turnaround time and not more than 48 hours. Students shall be informed in the beginning of the course of the
expected turnaround time.
INFRINGEMENT OF OTHER’S RIGHTS: Each Participant will make every effort to follow legal procedures
when copyrighted materials of others are to be incorporated into the Web-based course. The Participant will not put
copyright material on the Web-based course without either obtaining prior written consent of the author(s), or giving proper
credit for sources and using them within the guidelines and limitations of the Fair Use statute (Section 107 of the Copyright
Act of 1976, as amended).
REQUIREMENTS FOR FAITH INTEGRATION: Each Participant agrees to intentionally embed a Christian
perspective and world view within their Web-based course content, and to make every effort to assure that the course
materials are consistent with APU mission and Essence Statement.
RIGHTS AND OBLIGATIONS TO TEACH COURSE: Each Participant preparing a course for web-based
delivery agrees to teach the course through web-based delivery at least twice after the delivery of the course. The Dean of
the School will determine the teaching assignments for all courses, including the web-based courses under his/her purview.
OWNERSHIP OF THE COURSE: The online courses developed pursuant to this agreement shall be owned by
APU. The online format and structure shall be developed and maintained on the Web by ITT for the benefit and use of APU.
The ownership by APU of course content, however, and the substantive material from which the course was developed shall
be non-exclusive, and the Participant shall also have the ownership right to use, modify, edit and publish that source material
outside the context of the APU online course. Participants shall be given appropriate recognition for their original content
within the course. Participants agree to cooperate with APU in such protection and registration of intellectual property rights
to the course material as may be required.
COURSE MINIMUMS AND MAXIMUMS: During the first two semesters of an online course offering, the
minimum enrollment required to begin and constitute a course shall be six students. The maximum enrollment in a single
course shall be twenty students. These numbers may be adjusted for market and other considerations, and each Participant
shall be kept informed of all factors that will affect course offerings.
PAYMENT FOR WEB-BASED DELIVERY: Participants teaching a web-based class will receive the prevailing
overload rate of pay for the number of course credits (e.g., 3,4) or will be credited for an equitable part of their full teaching
load.
EVALUATION: Participants are expected to participate in the development and use of evaluation tools and
materials for their courses to determine appropriate attainment of educational goals for each student. Participants will
evaluate, test and grade their online course students and to submit online students’ grades to APU as they would for all other
students. APU will assess the ongoing effectiveness of web-based delivery from the perspective of student, faculty, School,
and University, and Participants’ perspective will be important in determining the ongoing utility of web-based delivery.
Participant:
________________________ ___________________________
Print name:
Signature
APU:
________________________
by:
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APPENDIX
Standard Instructional Design Elements for All New Courses
1. Syllabus that meets undergraduate or graduate requirements for online courses
2. Faith integration
3. Instructor announcements
4. Discussion forums
5. Assignment submissions
6. Multimedia lectures (e.g. Sakai webcam, narrated PowerPoint, Podcasts). Assistance is available from ITT.
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