Office of the Registrar
DegreeWorks 4.09
Advisor Manual
DegreeWorks is an online advising tool that helps Undergraduate students select courses from
requirements that need to be fulfilled based on their academic plan.
Accessing DegreeWorks
To access DegreeWorks, you must first go to the CUNY Portal at www.cuny.edu. To log in, click on
LOG-IN on the top right and then and click on CUNY PORTAL.
Next, sign into your CUNY Portal account. Then, click on DegreeWorks – Online Advisement System.
Queens College Office of the Registrar
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Office of the Registrar
After accessing DegreeWorks, you will be brought to this main page.
This bar displays student information. Here, you will see the student’s:
 Name
 Degree (BA, BS, BAMA, etc.)
 Major (Accounting, Biology, Music, Undeclared, etc.)
 School (U – for Undergrad)
 Level (L-FRESH – for lower freshman, U-SENR – for upper senior, etc.)
 And, the last date the audit was viewed.
Queens College Office of the Registrar
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Office of the Registrar
Searching for a Student
By Empl/CUNY ID Number
If you know the student’s CUNY ID number, you can quickly search for them by typing in the number in
the Student ID field in the information bar on the top of the audit.
After pressing enter, the student’s information will automatically populate in the information bar.
Queens College Office of the Registrar
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Office of the Registrar
By Clicking the Find Button
You can also search for students by clicking on the Find button. With this function, you can also search
for students by major, minor, or concentration.
Click on the Find button that is located on the left side of the information bar.
A second screen will pop up. Here, you can select students by majors, minors, or concentrations. You can
also search for them by their CUNY ID or their last name.
Queens College Office of the Registrar
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Office of the Registrar
You can enter the student’s CUNY ID into the Student ID field. This will bring up the students
information. When you are ready to view the audit, click OK.
12345678
12345678
Smith, John
If you do not know the student’s CUNY ID number, you can also look them up by their last name. Type
in their last name in the Name field accompanied with an “@” symbol at the end of it to pull up a list of
students with that last name and then click OK.
After you click on OK, DegreeWorks will perform a search of all the students that have the last name that
was entered in the Name field.
Queens College Office of the Registrar
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Office of the Registrar
The list of students will be alphabetized by last name. Please note that the list will bring up students
that have graduated and students that have been accepted to Queens College but may not have
matriculated.
Social Security Numbers will appear for students sudents that did not receive CUNY ID numbers
(graduation or matriculation prior to Fall 2010) , as well as the CUNY ID numbers for current
students.
12345678
John
12345678
Joe
12345678
Rebecca
123456789
SHARLENE
12345678
Robert
12345678
Max
Rebecca
12345678
Terrence
12345678
Anna
Rebecca
Queens College Office of the Registrar
degreeworks@qc.cuny.edu | Jefferson 100
Office of the Registrar
General Search by Using the Dropdown Menus
You can search for students by their Degree, Academic Level, Major, Minor, or Concentration by
choosing them from one of the drop down menus.
Search by Degree
Search by Classification
Search by Major
Please note that DegreeWorks
only supports audits for
Undergraduate students.
Search by Minor
Search by Concentration
Queens College Office of the Registrar
degreeworks@qc.cuny.edu | Jefferson 100
Office of the Registrar
Searching by major, minor, or concentration
If you wanted to look up student audits by major, click on the Major drop down menu and click on
the major you want to look up.
Click Search and DegreeWorks will search for students that have declared the major with the
Registrar’s Office.
Queens College Office of the Registrar
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Office of the Registrar
Smith, Ann
Smith, Bob
Smith, Diana
Smith, John
When the search is complete, you will receive a list of students with the major. You will be able to
see the students’
 CUNY ID number
 Name (listed in alphabetical order)
 Degree
 Major
 School
 Level
All students will be checked off by default. You can either view all of the audits by clicking OK,
or you can click Uncheck All and check off the students that you wish to see, and then click OK.
Follow the same process for searching for minors or concentrations. You can also combine fields
for a more specific search. For example, you can look up the Lower Juniors who have a
Psychology major and Sociology minor.
After you click OK, you will be brought back to the main page. You will see that student information has
been inserted into the fields in the information bar.
Queens College Office of the Registrar
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Office of the Registrar
Searching by name
With the update to DegreeWorks 409, you can now search for students by their first name, last name, or
both. Because of this, you do not need to insert the @ symbol at the end of last names to search for
students. To view a student’s audit, click OK.
Smith, Ann
Smith, Bob
Smith, Diana
Queens College Office of the Registrar
degreeworks@qc.cuny.edu | Jefferson 100
Office of the Registrar
The Audit (Worksheet)
After accessing DegreeWorks, you will be automatically brought to the student’s audit.
Smith, John
Smith, John
Smith, John
Smith, John
In the Student View section of the Audit, you will see the student’s:
 Full name
 Empl/CUNY ID
 Number of Transfer Credits
 Student Groups
 Academic Status (Good Academic Standing, Bad Academic Standing.)
 Cumulative GPA
Queens College Office of the Registrar
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Office of the Registrar
The Degree section of the audit outlines the core course requirements created by Queens College. It notes
the student’s matriculation date, cumulative GPA, and the number of credits that has been taken during
your college career.
This area also shows the CUNY Skills Assessment Requirements, as well as the Primary College
Competencies Requirements.
When a requirement is fulfilled by a course, the course name, title of the course, letter grade, number
of credits, and term taken will appear next to the requirement.
If a requirement hasn’t been fulfilled, a list of courses that may be taken will appear to let the student
know which courses will fulfill that requirement.
Queens College Office of the Registrar
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Office of the Registrar
LASAR/Perspectives/QC Core Requirements
LASAR, Perspectives, and QC Core requirements will also appear on the audit. This section may show
up as exempt if the student matriculated into Queens College as a transfer student or hold an Associate’s
Degree.
Queens College Office of the Registrar
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Office of the Registrar
Majors
If the student has declared a major, its course requirements, credit total, and GPA for the major appear on
the audit. DegreeWorks will show the number of credits they need to complete the major.
Please note that if the student recently declared a major or minor, your audit may not reflect it
automatically. It takes about 24 hours for an audit to refresh after a change is made to a student’s record.
Minors
Queens College Office of the Registrar
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Office of the Registrar
Electives classes allowed
Each student is allowed to take a certain number of electives to complete their degree. This limit varies
with each student according to their academic plan. If a student transfers in courses that do not fulfill a
requirement, they will fall under this section.
Elective classes not allowed
Any course that does not fulfill a Perspectives, LASAR, GENED, major, minor, or exceeds the General
Electives credit limit will appear hear. If the student receive Financial Aid, courses that they are enrolled
in and fall under this section can affect state aid eligibility.
Insufficient Grades
Any course taken that received an NC, F, WU, WN, or FIN will appear in this section.
In-Progress
These courses are the courses that students are enrolled in for the current and future terms.
Queens College Office of the Registrar
degreeworks@qc.cuny.edu | Jefferson 100
Office of the Registrar
Look Ahead
With the Look Ahead function, you can insert classes that the student plans on taking into their
audit to see if they fulfill any degree requirements.
To access the Look Ahead function, click on the Look Ahead function on the left hand side of
the screen.
Queens College Office of the Registrar
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Office of the Registrar
To begin using the Look Ahead function, enter the department name of the course that the
student wishes to take in the Discipline field, and the course number in the Number field, as
shown above. Then, click on Add Course.
After you click on Add Course, the class will move to the Courses you are considering
section.
Multiple classes can be inputted into Look Ahead. To remove a course, click on it and then click
on Remove Course.
Queens College Office of the Registrar
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Office of the Registrar
To view the Look Ahead audit, click on Process New.
The planned courses will either fulfill requirements, as shown below, or, if they are not needed,
may fall under the Electives section. The courses will appear blue. The audit will also reflect an
updated credit count to represent the planned courses.
Queens College Office of the Registrar
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Office of the Registrar
What If
The What If is a great tool to use to advise students if they plan on declaring a specific major or
minor. This is also helpful if a student has taken a few courses from a department and want to see
if those courses fulfill the major’s or minor’s degree requirements.
The What If audit will best serve students that have yet to declare a major or minor, or those that
are planning on changing their major or minor. To access What If audits, click on the What If
tab on the left hand side of the screen.
Queens College Office of the Registrar
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Office of the Registrar
Search by Degree
Search by Catalog Year
The Bachelor of Arts degree is automatically
defaulted for this field. To view a What If audit
for a BS major (Graphic Design, Computer
Science, etc.), BBA (Finance, International
Business, etc.), and so on, change this field to
Please note that these values are no longer defaulted to the
the appropriate degree to view those majors.
student’s matriculation year. This field will need to be
changed to the correct academic year to ensure that you
will see the current requirements.
Search by Major
Search by Minor
Search by Concentration
Chosen Area of Study
After a major or minor has been selected from the drop
down menus, they will appear under the Chosen Areas of
Study section. If you need to remove one of the selections,
click on it, and then click Remove.
Queens College Office of the Registrar
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Office of the Registrar
After the desired major, minor, and/or concentration are selected, click on Process What-If.
The selected major will appear, and will reflect any courses that the student may have taken if
they fulfill any of the requirements.
The minor and its requirements will also appear.
Queens College Office of the Registrar
degreeworks@qc.cuny.edu | Jefferson 100
Office of the Registrar
Dual What If and Look Ahead Audits
With DegreeWorks 409, you can now combine the What If and Look Ahead functions to create a
more sufficient and helpful audit. In order to do this, click on the What If tab on the left hand
side of the screen.
This is a great tool to use if a student is planning on enrolling for specific classes for a major but
have not yet declared the new major, or vice versa.
Insert all the necessary information into the fields for the What If portion.
 Degree – BA, BS, BBA, BFA, or BM
 Academic Year – Be sure to use the most current undergraduate year for each field.
 Major
 Concentration (Optional)
 Minor (Optional)
For the Look Ahead portion, make sure that you type in the courses correctly:
Subject:
SOC
Number:
381W
Queens College Office of the Registrar
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Office of the Registrar
Lastly, click on Process What If.
Major
Minor
Queens College Office of the Registrar
degreeworks@qc.cuny.edu | Jefferson 100
Office of the Registrar
If you have any questions regarding student audits or the content that DegreeWorks displays,
including errors in degree requirements, please email degreeworks@qc.cuny.edu, or call
Kristina Hardy at extension x70380.
Please note that if any requirement changes need to be made to majors, minors, or
concentrations, they need to be approved in the Chancellor’s University Report.
Queens College Office of the Registrar
degreeworks@qc.cuny.edu | Jefferson 100