Meeting Agenda
Board of Education ♦ Niles Township High Schools ♦ District 219
March 19, 2012
I. Call to Order and Roll Call (7:45 p.m.)
II. Closed Session
To discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees,
collective bargaining, purchase of property, security procedures, student disciplinary cases, the placement of
individual students in special education programs and other matters related to individual students and pending
litigation.
III. Pledge of Allegiance
IV. Changes / Additions to the Agenda
V. Audience to Visitors (on agenda items only)
VI. Student Representative Comments
Niles North – Sonali Patel
Niles West - Cody Lefkowitz
VII. Community Representative Comments
VIII. Approval of Consent Agenda
− Monthly Bills and Payroll
− Personnel*
− Minutes February 27, 2012 and March 6, 2012 Board of Education Meetings – Open and Closed* Sessions
− IHSA Membership Niles North and Niles West
− FY 13 Budget Calendar
IX. Superintendent’s Report
− Principals’ Report
− Niles West Debate Champs – Novice Class
X. Board Members’ Comments
XI. Board Committee Reports
XII. Business
− Explore Test – (Discussion)
− Update on Progress Board Goal 1-Mathematics (Discussion)-Oral Presentation by Math Directors
− AP Physics Prep – Summer School (Discussion and Action)
− Policy and Procedural Changes-1st Reading (Discussion)
XIII. Old Business
− Final Report on School Day from Principals
XIV. New Business
XV. Audience to Visitors (on items related to District business)
XVI. Correspondence and FOIA Requests
XVII. Information Items
− Financial Report (February)
− Dependent Audit
XVIII. Closed Session (if needed)
XIX. Adjournment
* Denotes items for Board members only
Upcoming Board of Education Meeting Dates:
Monday, April 3, 2012
03/14/12 11:06 AM
School Board
Niles Township District 219, Cook County, Illinois
MINUTES
Monday, February 27, 2012
Niles West High School – South Lobby
I. Call to Order and Roll Call
Board President Robert Silverman called the meeting to order at 7:52 p.m.
Board members present at Roll Call: Sheri Doniger, Carlton Evans, Jeffrey Greenspan, Ruth Klint,
Robert Silverman, Eileen Valfer.
Absent – Lynda Smith.
II. Changes / Additions to the Agenda
Removed from the consent agenda was all personnel items, which will be discussed in closed session
and action to be taken following closed session.
III. Audience to Visitors (on agenda items only)
Two individuals asked to speak. President Silverman said both wanted to speak about the Niles North
pool and asked them if they could make their comments when we get to the portion of the meeting where
the pool will be discussed. They both agreed.
Mr. Silverman thanked Kaine Osburn and the architects for the design of the multi purpose room. He said
the Board is very grateful to be holding the meeting at this location.
IV. Student Board Member Comments
Niles North - Sonali Patel spoke of recent and upcoming activities at North. She said there will be a
Breakfast with the Board meeting on March 8 and asked if the Board wanted to add any items to the
agenda. Food Service was asked to be included as well as a portion of time where students can ask
Board members questions.
Chris Ahmed from Niles West talked about recent and upcoming events. He said West students will meet
with the Board on March 7. The same agenda items will be added to their list. He spoke of mixed review
on the relocation of prom, but said most students are fine with the change. Mr. Silverman stated that with
the G8 Summit taking place in downtown Chicago that many schools have changed the location of their
prom and businesses in the area are curtailing their events.
V. Community Representative Comments
There were no community comments.
VI. Approval of Consent Agenda
It was moved by DONIGER and seconded by KLINT to approve the consent agenda as amended.
A roll call vote was taken.
Voting Aye:
Doniger, Evans, Greenspan, Klint, Silverman, Valfer.
The motion carried.
Included in the consent agenda:
− Monthly Bills and Payroll in the amount of $8,150,989.49.
− Minutes of the February 7, 2012 and February 20, 2012 Board meetings, open and closed
sessions.
− Photographic Services Contract – North and West – Award the general Photographic Service
contract to Stuart-Rogers Ltd. and the Athletic Photographic Service contract to Visual Image
Photography, Inc., as proposed, for a three year period ending June 30, 2015, with an option of a
one year extension.
Minutes of the Regular Board Meeting of February 27, 2012 Page 1 of 6 − Donations – Accept the donations of 800 CD’s to the Niles North Fine Arts Department from
Marianna and Harvey Choldin, a $1,000 donation from Joel Gudeman with Bauer & Gudeman to
the Niles West Wrestling Program and a $250 donation from Ferdinand Soco to the Niles West
Wrestling Program.
− Change the Regular Board meeting date of April 9, 2012 to April 3, 2012.
− Award the contract for the purchase of a desktop Gas Chromatography Mass Spectrometry
(GCMS) System including, installation, training and support to Shimadzu Scientific Instruments,
Inc., the lowest responsible bidder meeting specifications, in the amount of $43,900.40.
VII. Superintendent’s Report
Dr. Gatta announced that this evening five teachers were recognized for becoming National Board
Certified Teachers. She spoke of the rigors of attaining this status. District 219 has 26 teachers that are
National Board Certified, or 8% of our teaching staff; which is well above the state rate of 2%. Jayson
Foster, Daniel Horyn, Andrew Roche, and Anthony Serafini were recognized. David Klingenberger also
earned this award but was not present. The teachers were thanked for their efforts.
−
Principals’ Report
Dr. McTague said North won the 2012 State Chess Team Championship. Harry Kyriazes, introduced
the club members Emmett Barr, Ethan Brown, Adil Dzelilovic, John Grossman, Soroush Kadineh,
Ben Marks, Rafel Qazi, Eric Rosen, Adam Rubinberg, Ross Schneider and Yuri Tyla. Mr. Kyriazes
spoke of the difficulties the team had during the match and how they battled back to win this
prestigious award. Assistant coach Heather Ingraham and Mases Hogopian were also present. Dr.
McTague highlighted the winter sporting events and said spring sports were starting. February
Frenzy had over 200 attendees and thanked the Booster Club for their efforts. He spoke of the
upcoming spring musical and art events.
Mr. Osburn thanked all in attendance for meeting at Niles West and explained that the Student
Commons is being used for many different events. Mr. Osburn gave an update on winter sports.
Jewell Loyd was the seventh all time scorer in the state and will play in the All American game on
March 28. Patrick Liscio made the final round for the U.S. Physics Team. Mr. Osburn spoke about
looking forward to the spring musical, Taming of the Shrew,
Dr. Gatta said there is one month left of programs for Coming Together in Skokie. She encouraged the
audience to Google to see events throughout Skokie highlighting the Assyrian culture.
Dr. Gatta also said she was very happy to see the number of audience members. She spoke of powerful
partnerships and how park districts, sender schools and villages use the schools’ facilities seven days a
week, free of charge because they are community members. She had a Skokie Park District brochure
and noted how it lists the reduced swim programs due to construction. She spoke of the pool and how it
serves over 2,240 members of our community by providing lessons from youth to adult. Dr. Gatta said
Swift Aquatics uses our pools; water polo uses our pool as we are the only indoor facility in the township,
and Oakton Community Colleges uses both North and West (all free of charge). The school also use
used by colleges, religious organization, culture groups and used for police training. She spoke of the
wonderful schools we have and how many alumni move back to the community when they have a family
so they can attend our schools. She said five of our seven board members graduated from District 219.
Dr. Gatta said we are concerned about all members of our community, not just high school students.
VIII. Board Members’ Comments
Mr. Evans said Niles West hosted the event for men’s basketball. It was an extremely classy event with
coaches dressed in tuxes.
IX. Board Committee Reports
EPAC – Ms. Valfer said a meeting was held on February 9 where they discussed attendance proposals,
language for withdraw passing/withdraw failing to ensure better consistency between buildings and
outlines dropping a course. This was approved by EPAC and will be going to the Policy Committee. Also
going to the Policy Committee will be dual credit procedures. The next meeting will be April 19.
Facility Committee: Mr. Greenspan said there was a meeting the results of that will be discussed this
evening. He also advised that the 5-Year Capital Plan is being revised.
Minutes of the Regular Board Meeting of February 27, 2012 Page 2 of 6 X. Business
Aquatic Center and 2012 Capital Improvements
Mr. Silverman said the Niles North building is approaching 50 years old. It has the original pool. When
the pool was built it met IHSA requirements. Since that time the pool has deteriorated, is in need of
repair, and no longer meets IHSA rules. The pool depth is 10 feet, while current IHSA requirements are
12 feet. The proposed pool will be 14 feet to ensure if there is a change it will meet requirements. The
pool will be the single most expensive addition to our schools, but Mr. Silverman said it has been planned
for by a methodical approach over the years of extending debt and maximizing dollars to prepare for pool
construction. In this way District 219 will not have to go out for a referendum and taxes will not have to be
increased. Mr. Silverman also said that every high school student takes swimming while they are a
student. The estimated cost of $14.9 million is over the budgeted amount, requiring dipping into capital
plan reserve and deferring some future projects. Mr. Silverman noted that these funds can only be used
for construction and will not affect monies used towards education. The pool is projected to last for 40
years – which equals a cost of $375,000 per year. Mr. Silverman said now is the time to build the pool as
construction costs are rising. He said a pool benefits everyone in our schools, and as Dr. Gatta said, all
villages and park districts. The pool construction team researched and prioritized to get what we need
and ensure that it withstands the test of time. Nether taxes nor the OEPP will increase. This is a benefit
for the entire community.
Mr. Silverman welcomed the Audience to Visitor people.
John Frendreis, 9032 Keystone, Skokie expressed the need for a pool to be built and came to express
support to the Board to move forward on this project. He also thanked the Board for the design selected,
which was not the premium model and has reduced lanes but will serve the needs of the community. He
commended the board for the prudent way they prepared for this project and thanked them and the
administration for their work.
Carlos Ruiz, 9535 Leamington, Skokie said as a parent and community member he is in support of the
construction of a new pool. He said he thinks the pool will be very adequate for the community.
Mr. Silverman thanked Jeff Greenspan, Ruth Klint and Carlton Evans for all their efforts on the Facilities
Committee throughout the preliminary pool construction process.
Mr. Greenspan explained that when we went out to bid for the pool project, costs were higher than earlier
estimates. Plans had to be reworked and alternates had to be reviewed to see what could be deferred for
future years. The goal is to design a pool for what the community needs and to realize that we will have
savings with energy and maintenance costs.
Christine Oleson from Legat Architects and Tom Carrano from IHC were present to discuss the current
construction projects.
It was moved by GREENSPAN and seconded by DONIGER to reject the January 24, 2012 bids received
for Bid Release #1- Multiple Trades, 6A General Trades, 23A HVAC and 26A Electrical, Fire Alarm and
Security.
A roll call vote was taken.
Voting Aye:
Doniger, Evans, Greenspan, Klint, Silverman, Valfer.
The motion carried.
It was moved by GREENSPAN and seconded by DONIGER to approve for Niles North Aquatic Center
Bid Release #1 Multiple Trade Packages totaling $7,932,096.00 along with Bid Release #2Miscellaneous Trade Packages totaling $4,688,943.00; Niles North Aquatic Center FF&E purchases of
$329,000.00 and Security purchases totaling $54,800.00, as well as 2012 Capital Improvements Bid
Release #1 – Multiple Trade Packages for $1,386,425.00;
A roll call vote was taken.
Voting Aye:
Doniger, Evans, Greenspan, Klint, Silverman, Valfer.
The motion carried.
Minutes of the Regular Board Meeting of February 27, 2012 Page 3 of 6 The awarded construction contracts are as follows:
Niles North Aquatic Center Bid Release #1 – Multiple Trades
Trade Package 2a – Demolition: Alpine Demolition Services
Trade Package 3a – Building Concrete: Schaefgas Brothers
Trade Package 4a – Masonry: JAC Masonry
Trade Package 5a – Structural & Misc. Steel: SG Krauss Co.
Trade Package 7a – Roofing: All American Ext. Solutions
Trade Package 8a – Alum. Store & Window: Lake Shore Glass
Trade Package 9a – Flooring: Libertyville Carpet & Tile
Trade Package 13a – Pool: Schaefgas Brothers
Trade Package 14a – Elevator: Schindler Elevator
Trade Package 21a – Fire Protection: Nelson Fire Protection
Trade Package 22a – Plumbing: Hartwig Plumbing
Trade Package 31a – Site/Bldg Excavation: Schaefgas Brothers
Trade Package 32a – Site Concrete & Paving: Chicagoland Paving
Trade Package 33a – Site Utilities: DuPage Topsoil
$7,932,096.00
$253,400.00
$653,000.00
$720,300.00
$1,534,175.00
$448,480.00
$714,500.00
$221,591.00
$1,706,900.00
$62,400.00
$62,139.00
$398,000.00
$380,100.00
$207,400.00
$569,711.00
Niles North Aquatic Center Bid Release #2- Miscellaneous
Trade Package 6a – General Trades: Manusos General Contracting
Trade Package 9b – Painting: Oosterbaan & Sons
Trade Package 23a - HVAC & BAS: Martin Petersen Company
Trade Package 26a - Electrical: American Electric Co.
$4,688,943.00
$805,308.00
$298,400.00
$2,140,000.00
$1,445,235.00
Niles North Aquatic Center Bid Release #1 – FF&E
Trade Package 13a – Pool: Schaefgas Brothers
Niles North Aquatic Center Bid Release #2 - Security
Trade Package 26a – Electrical: American Electric Co.
2012 Capital Improvements Bid Release #1 – Multiple Trades
Trade Package 2a - Demolition: Alpine Demolition Services
Trade Package 3a - Building Concrete: Schaefgas Brothers
Trade Package 4a - Masonry: JAC Masonry
Trade Package 5a - Structural & Misc Steel: SG Krauss Co.
Trade Package 7a - Roofing: Sullivan Roofing, Inc.
Trade Package 9a - Flooring: Libertyville Carpet & Tile
Trade Package 13a - Pool: Schaefgas Brothers
Trade Package 22a - Plumbing: Hartwig Plumbing
Trade Package 31a - Site/Bldg Excavation: Schaefgas Brothers
Trade Package 32a - Site Concrete & Paving: Chicagoland Paving
Trade Package 33a - Site Utilities: DuPage Topsoil
$329,000.00
$54,800.00
$1,386,425.00
$31,200.00
$28,200.00
$72,000.00
$20,925.00
$395,000.00
$35,650.00
$124,000.00
$327,700.00
143,800.00
$183,600.00
$24,350.00
Mr. Greenspan said the Facilities Committee asked that the Capital Plan be updated so the community
and staff will be able to identify what projects will be deferred. The pool has a completion date of August
2013. The current pool will be refurbished first so that it can be up and running. Swift Aquatics will be
moved to an alternate facility. The duration of an alternate facility will be18 months. It was suggested to
add a fee on to the program attendees while we rent these facilities or to review cost structure with the
swim programs.
XI. Old Business
There was no old business.
XII. New Business
There was no new business.
Minutes of the Regular Board Meeting of February 27, 2012 Page 4 of 6 XIII. Audience to Visitors (on items related to District business)
No one asked to speak
XIV. Correspondence and FOIA Requests
Mr. O’Malley received one FOIA request from Matt Armstrong regarding rental rates, Wendy Murtha
regarding special education contracts, and Andrew Schroedter regarding milk.
XV. Information Items
• Financial Report for January 2012
• Proposed Board of Education Meeting Dates
XVI. Closed Session
It was moved by KLINT and seconded by DONIGER to adjourn to closed session and return to open
session therefrom to take action and adjourn the meeting.
A roll call vote was taken.
Voting Aye:
Doniger, Evans, Greenspan, Klint, Silverman, Valfer.
The motion carried.
The meeting went in to closed session at 10;08 p.m.
The Board returned to open session at 11:58 p.m.
It was moved by DONIGER and seconded by GREENSPAN to approve the following personnel items.
A roll call vote was taken.
Voting Aye:
Doniger, Evans, Greenspan, Klint, Silverman, Valfer.
The motion carried.
•
Approve administrative and associate contracts for the following administrators:
NAME
POSITION
SALARY
EFFECTIVE DATE
Brown, Jason
Director of Fine Arts, 205 days
$125,000.00
July 1, 2012 – June 30, 2014
•
Approve the retirement of the following administrators:
POSITION/LOCATION
NAME
Williams, Robert
Director of Mathematics / West
Wisniewski, Lois
Director of Science / North & West
EFFECTIVE DATE
June 30, 2017
June 30, 2017
•
Approve the resignation of certified staff Nicole Adams, English/North effective June 8, 2012.
•
Approve the following certified staff leave of absences for the 2012-2013 school year:
NAME
POSITION/LOCATION
TYPE OF LEAVE
LEAVE FTE
Grossman, Steve
Social Studies / West
Union - Unpaid
.4
Hoff, Barbara
English / North
Family Care – Unpaid
1.0 (first semester only)
Penney, Autumn
Science / West
Family Care – Unpaid
.75
•
Approve the retirement of the following support staff:
POSITION/LOCATION
NAME
Liardakis, Nikki
Library / West
Dorl, Dave
Buildings and Grounds / North
•
EFFECTIVE DATE
June, 2014
June 30, 2014
Approve Thuy Thank Ngo as certified staff for second semester of the 2011-2012 school year in the
position of Math - MA/ Step 6 effective February 28, 2012.
Minutes of the Regular Board Meeting of February 27, 2012 Page 5 of 6 •
Approve the employment of the following support staff for the 2011-2012 school year:
NAME
POSITION
FTE
EFFECTIVE DATE
Smetana, David
Athletic Trainer / Equipment Manger,
1.0
February 28, 2012
M2- Step 1, 260 days
•
Approve the employment of the following part-time/temporary staff for the 2011-12 school year:
NAME
POSITION/LOCATION
RATE
DATE
Dimaano, Christopher
Swim America / West
$7.00/Class
February 27, 2012
Hernandez, Emily
Athletic, Clerical Assistance / West
$8.25/Hour
February 27, 2012
Ramirez, Mario
Job Coach / West
$14.00/Hour
February 8, 2012
Wagner, Carol
Job Coach / West
$14.00/Hour
February 15, 2012
•
Approve the employment of the following stipend positions for the 2011-2012 school year:
NILES NORTH
NAME
German Club, Sponsor
Eichler, Heidi (.3)
Israeli Club, Sponsor
Minkus, Aaron (.5)
Boys Volleyball, Assistant
Salem, Omar (.5)
Baseball, Assistant
Smith, Scott (.7)
Poetry Slam, Sponsor
Sullivan, William
*Indicates not a District 219 employee
•
Approve the employment of Chad Elwell and Anna Potocki as substitute teachers for the 2011-2012
school year:
XVII. Adjournment
It was moved by KLINT and seconded by DONIGER to adjourn the meeting.
A roll call vote was taken.
Voting Aye:
Doniger, Evans, Greenspan, Klint, Silverman, Valfer.
The motion carried.
The meeting adjourned at 11:59 p.m.
President
Minutes of the Regular Board Meeting of February 27, 2012 Secretary
Page 6 of 6 School Board
Niles Township District 219, Cook County, Illinois
MINUTES of SPECIAL MEETING
Monday, March 6, 2012
The meeting was held in the Superintendent’s Conference Room of the District Office located at 7700
Gross Point Road, Skokie, Illinois.
I. Call to Order and Roll Call
Board President Robert Silverman called the meeting to order at 7:00 p.m.
Board Members present at roll call: Sheri Doniger, Carlton Evans, Jeffrey Greenspan, Ruth Klint,
Robert Silverman, Lynda Smith, Eileen Valfer.
II. Closed Session
It was moved by VALFER and seconded by DONIGER to recess into closed session to discuss the
appointment, employment, compensation, discipline, performance, or dismissal of employees,
collective bargaining, purchase of property, security procedures, student disciplinary cases, the
placement of individual students in special education programs and other matters related to
individual students and pending litigation.
A roll call vote was taken.
Voting Aye:
Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer.
The motion carried.
The Board recessed into closed session at 7:05 p.m.
III. Open Session
At 7:20 p.m. it was moved by DONIGER and seconded GREENSPAN to return to open session.
A roll call vote was taken.
Voting Aye:
Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer.
The motion carried.
IV. Recall to Order
Mr. Silverman recalled the meeting to order at 7:30 p.m.
V. Business
− Student Discipline
Case No. 2012-S03
It was moved by DONIGER and seconded by GREENSPAN to accept the Hearing Officer’s
Report on Student Discipline Case No. 2012-S03.
A roll call vote was taken.
Voting Aye:
Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer.
The motion carried.
It was moved by DONIGER and seconded by GREENSPAN to accept the agreement proposed
by the administration to stay the recommendation of expulsion (Student Case No. 2012-S0E)
pursuant to an agreement between the student, the parents, and the Board of Education detailing
alternative attendance placement at North Cook Young Adult Academy until the end of the first
semester of the 2012-2013 school year and providing the automatic expulsion of the student
should the student violate the terms of the agreement.
A roll call vote was taken.
March 6, 2012 Meeting Minutes
Page 1 of 2
Voting Aye:
Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer.
The motion carried.
VI. Return to Closed Session
It was moved by DONIGER and seconded by GREENSPAN to return to closed session to
continue discussions on collective bargaining.
A roll call vote was taken.
Voting Aye:
Doniger, Evans, Greenspan, Klint, Silverman, Smith, Valfer.
The motion carried.
The Board returned to closed session at 7:30 p.m.
VII. Adjournment
The meeting adjourned at 11:00 p.m.
President
March 6, 2012 Meeting Minutes
Secretary
Page 2 of 2
Paul O’Malley Asst. Superintendent for Business Services Business Office To: From: Date: Re: Dr. Nanciann Gatta Board of Education Paul O’Malley Susan Husselbee March 19, 2012 Proposed FY 2013 Budget Calendar Per Board policy 4:10, the Board of Education will adopt a proposed budget calendar, indicating dates for presentation by the Superintendent for receipts, estimates, preliminary expenditure recommendations by funds and major Board of Education actions affecting the budget. The board meeting dates after April 9, 2012 have not yet been approved by the Board of Education. Therefore, the dates listed below may need to change. However, the proposed timeline for the FY 2013 budget process is as follows: ♦ June 4, 2012 ♦ Preliminary Budget presentation ♦ July 9, 2012 ♦ Tentative Budget presentation ♦ Board of Education accepts the Tentative Budget, as presented, and puts it on public display for 30 days ♦ August 27, 2012 ♦ Final Budget presentation ♦ Public hearing on the proposed Final Budget ♦ Board of Education approves the Final Budget as presented MOTION: I move that the Board of Education authorize the Business Office to begin preparation of the FY 2013 budget in tentative form and adopt the Proposed FY 2013 Budget Calendar as presented, subject to any changes in Board meeting dates. To: Dr. Nancian Gatta, Superintendent Board of Education From: Dr. Anne Roloff, Assistant Superintendent for Curriculum and Instruction Re: EXPLORE score trend data Date: March 19, 2012 D219 administers the EPAS program (Education Planning and Assessment System), published by ACT. The EPAS program is administered in the following manner in D219: •
•
•
•
EXPLORE test for all 8th grade students in November of 8th grade; PLAN test to all 9th grade students in April of the Freshman year; IACT (retired ACT test) to all 10th grade students in April of their Sophomore year; ACT is administered as part of the Prairie State Achievement Exam in April of the Junior year. EPAS data is carefully tracked and monitored, and is displayed in each student’s ILP to chart progress towards College Readiness. ACT has defined specific College Readiness Benchmark scores that students should attain prior to entering college. The Benchmark scores represent the level of achievement required for students to have a 50% chance of obtaining a B or higher, or a 75% chance of obtaining a C or better in corresponding credit‐bearing first‐year college courses. These college courses include English composition, college algebra, introductory social science courses, and biology. As defined by ACT, the College Readiness Benchmarks are: •
•
•
•
English – 18 Mathematics – 22 Reading – 21 Science – 24 As the EXPLORE test is the first in the series of the EPAS exams, we use this as an important step in determining a student’s High School Readiness, as well as student placement in 9th grade. We monitor student progress from the EXPLORE to the PLAN, to IACT and then the ACT throughout their high school experience. In addition to College Readiness Benchmarks, ACT has defined benchmark scores for both the EXPLORE and the PLAN tests to ensure that students are progressing on a track to college readiness. The minimum EXPLORE College Readiness Benchmarks are: •
•
•
•
English – 13 Mathematics – 17 Reading – 15 Science – 20 We consider these scores to be the minimum targets for students to demonstrate High School Readiness. How are our students demonstrating high school readiness? The following table shows the average EXPLORE scores from the classes of 2012 through 2016. EXPLORE Score averages, classes 2012‐2016 Graduation class 2012 2013 2014 2015 2016 English 15.79 15.24 15.30 15.36 15.76 Math 16.88 16.64 16.65 16.36 16.68 Reading 15.68 15.56 15.47 15.37 15.58 Science 17.69 17.39 17.21 17.53 17.77 Composite 16.63 16.38 16.34 15.80 16.08 Although there are slight variations in scores, they remain relatively stable, with slight increases and decreases in scores. This table shows the percentage of students who are High School Ready, meaning that they meet the aforementioned minimum EXPLORE College Readiness Benchmarks. Percentage of students meeting EXPLORE College Readiness Benchmarks, classes 2012‐2016 Graduation class 2012 2013 2014 2015 2016 English 82% 78% 80% 78% 79% Math 69% 51% 59% 58% 56% Reading 68% 62% 62% 61% 60% Science 46% 33% 38% 37% 29% We know that some of these percentages are cause for concern. In Math, for example, less than 50% of incoming freshman students are considered to be high‐school ready. We are addressing these issues in a number of ways. In addition to administering the EPAS program, we have conducted Growth Profile studies in the areas of Mathematics, Reading, and Science. These reports utilize EPAS and student achievement data to provide us with information on how students place initially in D219, how they progress in their coursework, and how they move from one level to another. This has been the basis of our growth model using locally normed data. As an example, we discovered that students who were placed below Algebra 12‐22 had only a 6% chance of attaining College Readiness by the end of their Junior year. The Reading and Science reports showed similar poor success rates among students who are placed below typical freshman entry level courses, such as Biology and English 12‐22. As a result of these alarming statistics, we have removed lower math courses and put in place strategic summer Algebra programs, as well as the Algebra Extension course, which provide interventions and assistance to students who are not yet on track to meet College Readiness Benchmarks. In addition, we are changing the Freshman English course sequencing to follow a similar format, and we will be recommending many changes to the Science program next fall. How are we working with the sender districts to ensure that all students are high school ready? With the advent of the new Common Core State Standards in Reading Literacy and Mathematics, along with new and more rigorous assessments to begin in 2014‐15, curricula at all grade levels are being examined to ensure proper alignment to these new standards. Fortunately at the high school level, the ACT College Readiness Standards are highly aligned to the new Common Core Standards. They are less aligned at the elementary level. The nine township sender districts are faced with the responsibility of educating our students throughout their K‐8 experience. Due to the recent release of the new Common Core State Standards and subsequent new assessments beginning in 2014‐15, the township schools have launched a new curricular effort to align student learning to the new Common Core Standards in the area of mathematics during the 2011‐2012 school year. In addition, the township districts agreed to follow a common mathematics curriculum in grades 6‐8. Our Directors of Mathematics, as well as selected Algebra teachers, are participating in the middle school collaboration. Next year, the township will focus on the new Common Core State Standards in reading and literacy. Conclusions We continue to collaborate and communicate with our sender districts in these areas. We communicate to both parents and students the importance of high school and college readiness for future success. We understand and respect the task in the elementary system of preparing students for high school, and we will continue to work collaboratively to ensure that all students are prepared for the rigors of high school and beyond. The EXPLORE test provides us with important data about a student’s preparedness for high school, and helps guide us to implement appropriate interventions to ensure future success and college readiness for all our students. To:
Dr. Gatta, Superintendent
Board of Education
From: Anne Roloff, Assistant Superintendent for Curriculum and Instruction
Date:
March 19, 2012
Re:
New summer school course: AP Physics Prep
The Science Department has requested a new summer school course called AP Physics Prep. This course,
aligned to Board Goal 1, was presented to CSSI for review and approval in January. AP Physics Prep is a course
designed to facilitate student success at the AP level. The format of the course will be a blend of face-to-face
and online instruction. Selected students who are enrolled in Honors or AP Chemistry during their sophomore
year will be invited to take this course, and will be able to move directly into AP Physics. These students are
typically enrolled in advanced level mathematics and have the skills to be successful in AP Physics without
taking Honors Physics first. In addition, the course is open to any student taking AP Physics who wishes to have
additional preparation for the rigors of the course.
Recommended: That the Board of Education approve the AP Physics Prep course, beginning in
summer school of 2012.
Request for New Program or Program Change
AP Physics for 1st Year Physics Students with Summer AP Prep
Part 1: Background
•
Establish a succinct historical perspective that leads logically to the present situation.
(Include graphs and charts as needed.)
Niles Township High School District 219 has developed a philosophy of inviting students to perform to
the limits of their abilities. The district prides itself on placing students in the appropriate level class
that match their intellectual ability. AP Physics lends itself to being a course that could easily be
designed to fit the needs of the “honors” level junior if provided the appropriate background
information and lab preparation skills.
In order to facilitate success at the AP level we are proposing an addition to the science curriculum. We
are proposing the addition of a 6 week AP Physics Preparation course that would be a blend of online
and in class curriculum. It would be a 2 hour session, 5 days a week. On average, two days per week
would be a face to face meeting for hands on laboratory work. The final evaluation for this session
would be a traditional face to face meeting under testing conditions.
The AP Physics curriculum shares many common topics with the Honors Physics curriculum. The
difference in AP comes in how much we ask the students to apply the fundamental skills that they have
developed in Honors Physics as well as the ability to use Calculus. The students who qualify for this
class would be capable of handling the topics with appropriate background preparation.
•
Allude to district-wide concerns; equality of opportunity for students in both buildings.
An advantage of offering AP Physics as a 1st year course is that it opens up opportunities in the
students’ schedule. By taking AP Physics their Junior year, students may have the ability to take
additional AP Science classes, enroll in the STEM Research program or enroll in the various
Engineering courses offered through Project Lead the Way.
Part 2: Proposed Change
•
State the proposed change, explaining how it differs from the present situation.
Presently the course of study would be for Sophomore Honors Chem or AP Chem students to enroll in
Honors Physics as juniors. The change would allow current Sophomore Honors Chem or AP Chem
students to be selected and invited to go directly into AP Physics as Juniors without taking Honors
Physics. They would be required to complete a 6 week summer prep course that would be a hybrid of
online and in class course work.
Present (Example)
Honors Bio- Honors Chem - Honors Physics – AP elective
Proposed(Example
Honors Bio – Honors or AP Chemistry – AP Physics – AP Elective
•
Course Description – AP Physics Summer Preparation course.
• AP Physics Summer Preparation course will consist of a 6 week session in which
students will work toward mastery of concepts that will help them succeed in 1st year AP
Physics.
• Students will be selected from Honors/AP Chemistry as Sophomores and invited to
enroll in the summer course. They may then enroll in 1st Year AP Physics during their
Junior year.
• Students will be selected based on their math and science courses/grades as well as their
standardized test scores. This will be established as discussed with the Director of
Science and the Honors Chemistry/AP Physics instructors.
•
The recommendation is to implement the change for the summer of 2012 with students
enrolling in 1st Year AP Physics for the 2012-2013 academic year.
Part 3. Rationale for Change.
•
•
The rationale for change is to support the District 219 initiative of having students rise to the
highest intellectual level possible.
Students interested in pursuing science majors in college will benefit from the opportunity to
enroll in multiple AP and Research courses during their high school years.
Part 4: Ramifications of the Proposed Change
•
•
•
•
Students will have more space in their schedule to take additional advanced coursework.
Students will have necessary foundational skill in order to perform independent research in the
STEM program at a higher level.
The district as a whole will see greater enrollment in AP Courses.
Costs:
• Salary of the individual instructor teaching summer school offset by tuition
• The need for lap-tops to be provided to these students if they do not have access to
technology at home
POLICY AND PROCEDURAL CHANGES: FIRST READING
March 19, 2012 Board of Education Meeting
All recommended changes have been reviewed and approved by the Policy Committee, relevant staff
members, and (where needed) the district attorney.
Section 2 (School Board)
Number
2:250
Name
Access to District Public Records
2:250-AP
Administrative Procedure –
Access to and Copying of District
Public Records
Exhibit: Names of Complaint
Managers, Grievance Coordinator
and Nondiscrimination
Coordinator
2:260-E1
Proposed Change
Updated in response to Public Act 97-579,
amending the Freedom of Information Act.
Updated in response to Public Act 97-579,
amending the Freedom of Information Act.
Updated grievance coordinator and one complaint
manager.
Section 3 (School Administration)
Number
3:10-AP1
NEW
Name
Administrative Procedure – Goals
and Objectives
Proposed Change
New procedure recommended by Administration
addressing drop-in visits to classrooms.
Section 4 (Operational Services)
Number
4:90-AP1
Name
Administrative Procedure –
Activity Funds
4:170-E3
Exhibit – Letter to Parents
Regarding Student Safety
Proposed Change
Updated to reflect that district standards for
handling of funds apply to employees of the district
who may handle funds for organizations reasonably
associated with district programs.
Updated to reflect Niles Central, rather than OCLC.
Section 5 (Personnel)
Number
5:170
Name
Copyright
Proposed Change
Updated to include “Recognition of Work” and
“Informal Resolution and Reporting of Violations.”
Section 6 (Instruction)
Number
6:150
Name
Home and Hospital Instruction
Proposed Change
Updated in response to State legislation.
6:280-AP3 Administrative Procedure –
Grading
Updated to reflect administrative recommendation
regarding timeline for adding/dropping classes.
6:282
Updated to clarify PE will be included in weighted
and unweighted GPA beginning with class of 2015.
Weighted and Unweighted Grades
and Grade Point Averages
6:300-AP1 Administrative Procedure –
Variation from Normal Course
Load
Updated to reflect administrative recommendation
that all students must take a lunch period.
6:300-E1
Exhibit – Request for Variation
from Normal Course Load
Updated for consistency with 6:300-AP1.
6:320
High School Credit for Proficiency Updated to reflect receipt of high school credit for
7th and 8th grade students taking high school level
courses.
Section 7 (Students)
Number
7:50-AP
Name
Administrative Procedure –
International Exchange Students
7:240-AP1 Administrative Procedure – Code
of Conduct for Extra-Curricular
Activities
Proposed Change
Added student exchange program, based upon
approval by Administration.
Updated based upon administrative
recommendation.
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School Board
Access to District Public Records
Full access to the District’s public records is available to any person as provided in the Illinois
Freedom of Information Act (FOIA), this policy, and implementing procedures.
Freedom of Information Officer
The Superintendent shall serve as the District’s Freedom of Information Officer and is
assignedassumes all the duties and powers of that office as provided in FOIA and this policy. The
Superintendent may delegate these duties and powers to one or more designees but the delegation
shall not relieve the Superintendent of the responsibility for the action that was delegated. The
Superintendent or designee(s) shall report any FOIA requests and the status of the District’s response
to the Board at each regular Board meeting.
Definition
The District’s public records are defined as records, reports, forms, writings, letters, memoranda,
books, papers, maps, photographs, microfilms, cards, tapes, recordings, electronic data processing
records, electronic communications, recorded information and all other documentary materials
pertaining to the transaction of public business, regardless of physical form or characteristics, having
been prepared by or for, or having been or being used by, received by, in the possession of, or under
the control of the School District.
Requesting Records
A request for inspection and/or copies of public records must be made in writing and may be
submitted by personal delivery, mail, telefax, or email directed to the District’s Freedom of
Information Officer. Individuals making a request are not required to state a reason for the request
other than to identify when the request is for a commercial purpose or when requesting a fee waiver.
All requests for inspection and copying shall immediately be forwarded to the District’s Freedom of
Information Officer or designee.
Responding to Requests
The Freedom of Information Officer shall approve all requests for public records unless:
1. The requested material does not exist; The requested material is exempt from inspection and
copying by the Freedom of Information Act; or
2. Complying with the request would be unduly burdensome.
Within 5 business days after receipt of a request for access to a public record, the Freedom of
Information Officer shall comply with or deny the request, unless the time for response is extended
as specified in Section 3 of FOIA. The Freedom of Information Officer may extend the time for a
response for up to 5 business days from the original due date. If an extension is needed, the Freedom
of Information Officer shall: (1) notify the person making the request of the reason for the
delayextension, and (2) either inform the person of the date on which a response will be made, or
agree with the person in writing on a compliance period.
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Notwithstanding the above, the Freedom of Information Officer shall respond to requests for
commercial purposes and to recurrent requesters (as those terms are defined in Section 2 of FOIA)
according to Section 3.1 and 3.2 of FOIA.
When responding to a request for a record containing both exempt and non-exempt material, the
Freedom of Information Officer shall redact exempt material from the record before complying with
the request.
Copying Fees
Persons making a request for copies of public records must pay any applicable copying fee. The
Freedom of Information Officer shall, as needed, recommend a copying fee schedule for the Board’s
approval. Copying fees, except when fixed by statute, are reasonably calculated to reimburse the
District’s actual cost for reproducing and certifying public records and for the use, by any person, of
its equipment to copy records. No copying fees shall be charged for the first 50 pages of black and
white, letter or legal sized copies. No copying fee shall be charged for electronic copies other than
the actual cost of the recording medium.
Fees for Responding to a Request for a Commercial Purpose
In addition to copying fees, persons making a request for a commercial purpose, as defined in FOIA,
must pay a fee of $10 for each hour spent by personnel in searching for and retrieving the record.
However, no fees shall be charged for the first 8 hours spent by personnel in searching for or
retrieving a requested record. The District also charges the actual cost of retrieving and transporting
public records from an off-site storage facility when the public records are maintained by a thirdparty storage facility under contract with the District. Whenever the District charges any fees to a
requester making a commercial request, the Freedom of Information Officer shall provide the
requester with an accounting of all fees, costs, and personnel hours in connection with the request for
public records.
Access
The inspection and copying of a public record that is the subject of an approved access request is
permitted at the District’s administrative office during regular business hours, unless other
arrangements are made by the Freedom of Information Officer.
Many public records are immediately available from the District’s website including, but not limited
to, a description of the District and the methods for requesting a public record.
Preserving Public Records
Public records, including email messages, shall be preserved and cataloged if: (1) they are evidence
of the District’s organization, function, policies, procedures, or activities, (2) they contain
informational data appropriate for preservation, (3) their retention is required by State or federal law,
or (4) they are subject to a retention request by the Board Attorney (e.g. a litigation hold), District
auditor, or other individual authorized by the School Board or State or federal law to make such a
request. Unless its retention is required as described in items numbered 3 or 4 above, a public record,
as defined by the Illinois Local Records Act, may be destroyed when authorized by the Local
Records Commission.
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LEGAL REF.:
5 ILCS 140/, Illinois Freedom of Information Act.
105 ILCS 5/10-16 and 5/24A-7.1.
820 ILCS 40/11.
820 ILCS 130/5.
CROSS REF.:
2:140 (communications to and from the board), 5:150 (personnel
records), 7:340 (student records)
ADOPTED:
April 19, 2010
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School Board
Administrative Procedure - Access to and Copying of District Public Records
Actor
Board of
Education
Action
Appoints, or designates the Superintendent to appoint, a Freedom of Information Officer to
perform the duties of that office as specified in the Freedom of Information Act (FOIA)
and is responsible for managing the District’s compliance with FOIA.
Determines from time-to-time by Board resolution:
1. Copying fees that are reasonably calculated to reimburse the District for the actual
costs of reproducing and certifying the records.
2. The amount by which copy fees will be reduced if the person making the request states
a specific purpose for the request that is in the public interest (5 ILCS 140/6(c)). A
request is in the public interest if its purpose is to access and disseminate information
regarding the health, safety and welfare, or the legal rights of the general public, and is
not for the principal purpose of personal or commercial benefit. In setting the
reduction, the Board may consider the amount of materials requested and the cost of
copying them.
Monitors full compliance with FOIA and Board policy 2:250, Access to District Public
Records.
Budgets sufficient resources to enable full compliance with FOIA.
Receives the report from the Superintendent during regular meetings concerning each
FOIA request and the status of the District’s response. 105 ILCS 5/10-16.
Freedom of
Information
Officer
Manages FOIA compliance
Manages the District’s compliance with FOIA, 5 ILCS 140/, and performs the following
duties as specified in FOIA, 5 ILCS 140/3.5:
1. Receives FOIA requests, ensures that the District responds to requests in a timely
fashion, and issues responses under FOIA.
2. Develops a list of documents or categories of records that will be immediately
disclosed upon request. See 2:250-E2, Immediately Available Public Records.
3. Upon receiving a request for a public record, (a) notes the date the District receives the
written request; (b) computes the day on which the period for response will expire and
makes a notation of that date on the written request; (c) maintains an electronic or
paper copy of a written request, including all documents submitted with the request
until the request has been complied with or denied; and (d) creates a file for the
retention of the original request, a copy of the response, a record of written
communications with the requester, and a copy of other communications.
Identifies other staff members to assist with FOIA compliance and delegates specific
responsibilities to them. These individuals may include the information technology
specialist and department heads.
Informs and/or trains staff members concerning their respective responsibilities regarding
FOIA. This includes explaining the requirement that all FOIA requests must be
immediately forwarded to the Freedom of Information Officer including those that are
received via email.
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Action
Training requirements
Successfully completes the annual training program developed by the Public Access
Counselor in the Attorney General’s office. Each newly appointed Freedom of Information
Officer must successfully complete the training program within 30 days after assuming the
position.
Posting and availability requirements
Prominently displays at each administrative office and school, and posts on the District
website, if any, the following: (1) a brief description of the District, and (2) the methods
for requesting information and District public records, directory information listing the
Freedom of Information officer and where requests for public records should be directed,
and any fees. 5 ILCS 140/4. This information must be copied and mailed if requested. Id.
Maintains and makes available for inspection and copying a reasonably current list of all
types or categories of records under the District’s control. 5 ILCS 140/5. The following list
contains both exempt and non-exempt records:
Board governance
Includes: Board meeting calendar and notices, Board meeting agendas and minutes,
Board policy
Fiscal and business management
Includes: levy resolution and certificate of tax levy, audit, line-item budget, grant
documents, account statements, accounts payable list, contracts, legal notices, bidding
specifications, requests for proposals
Personnel
Includes: employee contact information, salary schedules, staff handbook, collective
bargaining agreements, personnel file material
Students and instruction
Includes: accountability documents, calendars, student handbooks, learning outcomes,
student school records
Copying fees
Recommends a copying fee schedule to the Board from time-to-time as appropriate that
complies with 5 ILCS 140/6, including the following:
1. The copying fee, except when it is otherwise fixed by statute, must be reasonably
calculated to reimburse the District’s actual cost for reproducing and certifying public
records and for the use, by any person, of its equipment to copy records. The costs of
any search for and review of the records or other personnel costs associated with
reproducing the records are not included in the fee calculation.
2. Statutory fees applicable to copies of public records when furnished in a paper format
are not applicable to those records when furnished in an electronic format.
3. No fee is charged for the first 50 pages of black and white, letter or legal sized copies
furnished to a requester.
4. The fee for black and white, letter or legal sized copies shall not exceed 15 cents per
page.
5. If the District provides copies in color or in a size other than letter or legal, the fee may
not be more than its actual cost for reproducing the records.
Manages and collects the copying fees described above.
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Action
Response
Complies with or denies a request for inspection or copying within 5 business days of
receiving a records request, unless the time for response is extended. 5 ILCS 140/3. Makes
decisions whether to comply or deny the request according to Board policy 2:250, Access
to District Public Records. May use forms prepared by the Ill. Public Access Counselor
available at: foia.ilattorneygeneral.net/foia_formssampleletters.aspx.
Redacts any and all exempt portion(s) of requested records containing both exempt and
non-exempt material and releases the remaining material. 5 ILCS 140/7. Reviewing past
responses to FOIA requests will promote uniform treatment of requests for similar records.
Complies with the Personnel Record Review Act.
1. The response to a request for a disciplinary report, letter of reprimand, or other
disciplinary action depends on the age of the responsive record.
a. If the responsive record is more than 4 years old, the request must be
denied unless the release is ordered in a legal action or arbitration. 5 ILCS
140/7.5(q); 820 ILCS 40/8.
b. If the responsive record is 4 years old or less, it must be disclosed and the
employee must be notified in writing (first class mail) or by email, if
available, on or before the day any such record is released, unless notice is
not required under the Personnel Record Review Act. 5 ILCS 140/7.5(q);
820 ILCS 40/7, amended by P.A. 96-1212. A notice to the employee is not
required if:
2.
•
The employee specifically waived written notice as part of a
written, signed employment application with another employer;
•
The disclosure is ordered to a party in a legal action or
arbitration; or
•
Information is requested by a government agency as a result of a
claim or complaint by an employee, or as a result of a criminal
investigation by such agency.
A request for a performance evaluation(s) must be denied. 820 ILCS 40/11,
amended by P.A. 96-1483.
Extension of time
Identifies the need to extend the time for a response for any of the reasons stated in 5 ILCS
140/3(e)(i-vii), quoted below:
(i) Tthe requested records are stored in whole or in part at other locations than the
office having charge of the requested records;
(ii) Tthe request requires the collection of a substantial number of specified records;
(iii) Tthe request is couched in categorical terms and requires an extensive search for
the records responsive to it;
(iv) Tthe requested records have not been located in the course of routine search and
additional efforts are being made to locate them;
(v) Tthe requested records require examination and evaluation by personnel having the
necessary competence and discretion to determine if they are exempt from
disclosure under Section 7 of FOIA or should be revealed only with appropriate
deletions;
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Action
(vi) Tthe request for records cannot be complied with by the public body within the
time limits prescribed by paragraph (c) of Section 3 of FOIA without unduly
burdening or interfering with the operations of the public body; or
(vii) Tthere is a need for consultation, which shall be conducted with all practicable
speed, with another public body or among two or more components of a public
body having a substantial interest in the determination or in the subject matter of
the request.
Performs one of the following actions within 5 business days after receipt of the request:
1. Notifies the person making the request that the District is extending its time for
response for no longer than 5 business days from the original due date, and identifies
the reason for the delay and the date on which a response will be made. 5 ILCS
140/3(e) and (f).
2. Confers with the person making the request in an attempt to reach an agreement on an
extended compliance date. The agreement must be in writing. 5 ILCS 140/3(e).
Unduly burdensome requests
Confers with the person making an unduly burdensome request in an attempt to reduce the
request to manageable proportions. A request may be unduly burdensome due, for
example, to the request’s breadth. Explains to the requester in writing when a request
continues to be unduly burdensome specifying the reason why the request is unduly
burdensome.
Requests for commercial purposes
Handles requests for commercial purposes according to 5 ILCS 140/3.1. Commercial
purpose is defined in 5 ILCS 140/2(c-10) as:
[T]he use of any part of a public record or records, or information derived from
public records, in any form for sale, resale, or solicitation or advertisement for
sales or services. For purposes of this definition, requests made by news media
and non-profit, scientific, or academic organizations shall not be considered to be
made for a commercial purpose when the principal purpose of the request is (i) to
access and disseminate information concerning news and current or passing
events, (ii) for articles of opinion or features of interest to the public, or (iii) for
the purpose of academic, scientific, or public research or education.
Asks the requester to identify if the record is for a commercial purpose. See 2:250E1, Written Request for District Public Records. It is unlawful for a person to
knowingly obtain a public record for a commercial purpose without disclosing that it
is for a commercial purpose, if requested to do so by the District. 5 ILCS 140/3.1(c).
Responds to a request for records to be used for a commercial purpose within 21 working
days after receipt. The response must be one of the following: (a) provide an estimate of
the time required by the District to provide the records and an estimate of the fees, which
the requester may be required to pay in full before copying the requested documents, (b)
deny the request pursuant to one or more of the exemptions, (c) notify the requester that
the request is unduly burdensome and extend an opportunity to attempt to reduce the
request to manageable proportions, or (d) provide the records requested.
Complies with a request, unless the records are exempt from disclosure, within a
reasonable period considering the size and complexity of the request, and giving priority to
records requested for non-commercial purposes.
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Action
Collects a fee of $10.00 for each hour spent by personnel in searching for and retrieving
the requested record. No fees shall be charged for the first 8 hours spent by personnel in
searching for or retrieving a requested record.
Collects the fee for the actual cost of retrieving and transporting public records from an
off-site storage facility when the public records are maintained by a third-party storage
company under contract with the District.
Whenever a fee is collected according to the above two paragraphs, provides the requester
with an accounting of all fees, costs, and personnel hours in connection with the request
for public records.
Requests from a recurrent requester
Identifies and handles requests from a recurrent requester according to 5 ILCS 140/3.2,
added by P.A. 97-579. A recurrent requester is:
[A] person that, in the 12 months immediately preceding the request, has submitted to
the same public body (i) a minimum of 50 requests for records, (ii) a minimum of 15
requests for records within a 30-day period, or (iii) a minimum of 7 requests for
records within a 7-day period. For purposes of this definition, requests made by news
media and non-profit, scientific, or academic organizations shall not be considered in
calculating the number of requests made in the time period in this definition when the
principal purpose of the request is (i) to access and disseminate information concerning
new and current or passing events, (ii) for articles of opinion or features of interest to
the public, or (iii) for the purpose of academic, scientific, or public research or
education.
One request may identify multiple records to be inspected or copied. 5 ILCS 140/2(g),
added by P.A. 97-579.
Within 5 business days after receiving a request from a recurrent requester, complies with
5 ILCS 140/3.2(b), added by P.A. 97-579, by notifying the requester:
1. That the request is being treated as coming from a recurrent requester under 105 ILCS
140/2(g);
2. Of the reasons why the request is being treated as coming from a recurrent requester;
3. That the District will send an initial response within 21 business days after receipt of
the request; and
4. Of the proposed FOIA responses that may be asserted pursuant to 5 ILCS 140/3.2(a).
These are the same responses that the District can provide within 21 business days
after receipt of a request.
Responds within 21 business days after receipt with one of the following: (a) provide an
estimate of the time required by the District to provide the records and an estimate of the
fees, which the requester is required to pay in full before the District copies the requested
documents, (b) deny the request pursuant to one or more of the exemptions, (c) notify the
requester that the request is unduly burdensome and extend an opportunity to attempt to
reduce the request to manageable proportions, or (d) provide the records requested.
5
ILCS 140/3.2(a), added by P.A. 97-579.
Complies with a request from a recurrent requester within a reasonable period considering
the size and complexity of the record, unless the records are exempt from disclosure.
5
ILCS 140/3.2(c), added by P.A. 97-579.
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Action
Denying a request
Complies with 5 ILCS 140/9 by:
1. Providing the requester with a written response containing: (a) the reasons for the
denial, including a detailed factual basis for the application of any exemption claimed,
(b) the names and titles or positions of each person responsible for the denial, and (c)
information about his or her right to review by the Public Access Counselor (include
the address and phone number for the Public Access Counselor), and to judicial review
under 5 ILCS 140/11.
2. Specifying the exemption claimed to authorize the denial and the specific reasons for
the denial, including a detailed factual basis and a citation to supporting legal authority
when the denial is based on the grounds that the records are exempt under 5 ILCS
140/7.
3. Provides written notice to the requester and the Public Access Counselor, within the
time periods provided for responding to a request, of the District’s intent to deny the
request in whole or in part under Section 7(1)(c) (personal information) or Section
7(1)(f) (preliminary drafts, notes, recommendations, memoranda. and other records in
which opinions are expressed, or policies or actions are formulated). Includes in this
notice: (a) a copy of the request, (b) the District’s proposed response, and (c) a detailed
summary of the District’s basis for asserting the exemption. 5 ILCS 140/9(b).
Retains copies of all notices of denial in a single central office file that is open to the
public and indexed according to the type of exemption asserted and, to the extent feasible,
according to the types of records requested. 5 ILCS 140/9.l.(b).
Consults with the Board Attorney
Consults with the Board Attorney:
1. As necessary for legal advice concerning compliance with FOIA and responses to
specific requests.
2. For legal advice when communicating with or upon receiving communications from
the office of the Illinois Attorney General or Public Access Counselor.
Text from P.A. 96-542 containing some of the more utilized FOIA exemptions
Section 7. Exemptions (5 ILCS 140/7)
(1) When a request is made to inspect or copy a public record that contains information that is exempt from disclosure
under this Section, but also contains information that is not exempt from disclosure, the public body may elect to
redact the information that is exempt. The public body shall make the remaining information available for inspection
and copying. Subject to this requirement, the following shall be exempt from inspection and copying:
(a) Information specifically prohibited from disclosure by federal or State law or rules and regulations
implementing federal or State law.
(b) Private information, unless disclosure is required by another provision of this Act, a State or federal law or a
court order.
(c) Personal information contained within public records, the disclosure of which would constitute a clearly
unwarranted invasion of personal privacy, unless the disclosure is consented to in writing by the individual
subjects of the information. "Unwarranted invasion of personal privacy" means the disclosure of information
that is highly personal or objectionable to a reasonable person and in which the subject’s right to privacy
outweighs any legitimate public interest in obtaining the information. The disclosure of information that bears
on the public duties of public employees and officials shall not be considered an invasion of personal privacy.
(d) Records in the possession of any public body created in the course of administrative enforcement proceedings,
and any law enforcement or correctional agency for law enforcement purposes, but only to the extent that
disclosure would:
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(i)
interfere with pending or actually and reasonably contemplated law enforcement proceedings
conducted by any law enforcement or correctional agency that is the recipient of the request;
(ii) interfere with active administrative enforcement proceedings conducted by the public body that is the
recipient of the request;
(iii) create a substantial likelihood that a person will be deprived of a fair trial or an impartial hearing;
(iv) unavoidably disclose the identity of a confidential source, confidential information furnished only by
the confidential source, or persons who file complaints with or provide information to administrative,
investigative, law enforcement, or penal agencies; except that the identities of witnesses to traffic
accidents, traffic accident reports, and rescue reports shall be provided by agencies of local
government, except when disclosure would interfere with an active criminal investigation conducted by
the agency that is the recipient of the request;
(v)
disclose unique or specialized investigative techniques other than those generally used and known or
disclose internal documents of correctional agencies related to detection, observation or investigation of
incidents of crime or misconduct, and disclosure would result in demonstrable harm to the agency or
public body that is the recipient of the request;
(vi) endanger the life or physical safety of law enforcement personnel or any other person; or
(vii) obstruct an ongoing criminal investigation by the agency that is the recipient of the request.
(f) Preliminary drafts, notes, recommendations, memoranda and other records in which opinions are expressed, or
policies or actions are formulated, except that a specific record or relevant portion of a record shall not be
exempt when the record is publicly cited and identified by the head of the public body. The exemption provided
in this paragraph (f) extends to all those records of officers and agencies of the General Assembly that pertain to
the preparation of legislative documents.
(g) Trade secrets and commercial or financial information obtained from a person or business where the trade
secrets or commercial or financial information are furnished under a claim that they are proprietary, privileged
or confidential, and that disclosure of the trade secrets or commercial or financial information would cause
competitive harm to the person or business, and only insofar as the claim directly applies to the records
requested.
(i)
All trade secrets and commercial or financial information obtained by a public body, including a public
pension fund, from a private equity fund or a privately held company within the investment portfolio of
a private equity fund as a result of either investing or evaluating a potential investment of public funds
in a private equity fund. The exemption contained in this item does not apply to the aggregate financial
performance information of a private equity fund, nor to the identity of the fund’s managers or general
partners. The exemption contained in this item does not apply to the identity of a privately held
company within the investment portfolio of a private equity fund, unless the disclosure of the identity
of a privately held company may cause competitive harm.
Nothing contained in this paragraph (g) shall be construed to prevent a person or business from consenting to
disclosure.
(h) Proposals and bids for any contract, grant, or agreement, including information which if it were disclosed would
frustrate procurement or give an advantage to any person proposing to enter into a contractor agreement with the
body, until an award or final selection is made. Information prepared by or for the body in preparation of a bid
solicitation shall be exempt until an award or final selection is made.
(i) Valuable formulae, computer geographic systems, designs, drawings and research data obtained or produced by
any public body when disclosure could reasonably be expected to produce private gain or public loss. The
exemption for "computer geographic systems" provided in this paragraph (i) does not extend to requests made
by news media as defined in Section 2 of this Act when the requested information is not otherwise exempt and
the only purpose of the request is to access and disseminate information regarding the health, safety, welfare, or
legal rights of the general public.
(j) The following information pertaining to educational matters:
(i)
test questions, scoring keys and other examination data used to administer an academic examination;
(ii) information received by a primary or secondary school, college, or university under its procedures for
the evaluation of faculty members by their academic peers;
(iii) information concerning a school or university’s adjudication of student disciplinary cases, but only to
the extent that disclosure would unavoidably reveal the identity of the student; and
(iv) course materials or research materials used by faculty members.
Niles Township High School District 219
2:250-AP
Page 8 of 9
(k) Architects’ plans, engineers’ technical submissions, and other construction related technical documents for
projects not constructed or developed in whole or in part with public funds and the same for projects constructed
or developed with public funds, including but not limited to power generating and distribution stations and other
transmission and distribution facilities, water treatment facilities, airport facilities, sport stadiums, convention
centers, and all government owned, operated, or occupied buildings, but only to the extent that disclosure would
compromise security.
(l) Minutes of meetings of public bodies closed to the public as provided in the Open Meetings Act until the public
body makes the minutes available to the public under Section 2.06 of the Open Meetings Act.
(m) Communications between a public body and an attorney or auditor representing the public body that would not
be subject to discovery in litigation, and materials prepared or compiled by or for a public body in anticipation
of a criminal, civil or administrative proceeding upon the request of an attorney advising the public body, and
materials prepared or compiled with respect to internal audits of public bodies.
(n) Records relating to a public body’s adjudication of employee grievances or disciplinary cases; however, this
exemption shall not extend to the final outcome of cases in which discipline is imposed.
(o) Administrative or technical information associated with automated data processing operations, including but not
limited to software, operating protocols, computer program abstracts, file layouts, source listings, object
modules, load modules, user guides, documentation pertaining to all logical and physical design of computerized
systems, employee manuals, and any other information that, if disclosed, would jeopardize the security of the
system or its data or the security of materials exempt under this Section.
(p) Records relating to collective negotiating matters between public bodies and their employees or representatives,
except that any final contract or agreement shall be subject to inspection and copying.
(q) Test questions, scoring keys, and other examination data used to determine the qualifications of an applicant for
a license or employment.
(r) The records, documents and information relating to real estate purchase negotiations until those negotiations
have been completed or otherwise terminated. With regard to a parcel involved in a pending or actually and
reasonably contemplated eminent domain proceeding under the Eminent Domain Act, records, documents and
information relating to that parcel shall be exempt except as may be allowed under discovery rules adopted by
the Illinois Supreme Court. The records, documents and information relating to a real estate sale shall be exempt
until a sale is consummated.
(s) Any and all proprietary information and records related to the operation of an intergovernmental risk
management association or self insurance pool or jointly self administered health and accident cooperative or
pool. Insurance or self insurance (including any intergovernmental risk management association or self
insurance pool) claims, loss or risk management information, records, data, advice or communications.
***
(v) Vulnerability assessments, security measures, and response policies or plans that are designed to identify,
prevent, or respond to potential attacks upon a community’s population or systems, facilities, or installations, the
destruction or contamination of which would constitute a clear and present danger to the health or safety of the
community, but only to the extent that disclosure could reasonably be expected to jeopardize the effectiveness of
the measures or the safety of the personnel who implement them or the public. Information exempt under this
item may include such things as details pertaining to the mobilization or deployment of personnel or equipment,
to the operation of communication systems or protocols, or to tactical operations.
(x) Maps and other records regarding the location or security of generation, transmission, distribution, storage,
gathering, treatment, or switching facilities owned by a utility, by a power generator, or by the Illinois Power
Agency.
(y) Information contained in or related to proposals, bids, or negotiations related to electric power procurement
under Section 1.75 of the Illinois Power Agency Act and Section 16.111.5 of the Public Utilities Act that is
determined to be confidential and proprietary by the Illinois Power Agency or by the Illinois Commerce
Commission.
***
Section 7.5. Statutory Exemptions (5 ILCS 140/7.5)
To the extent provided for by the statutes referenced below, the following shall be exempt from inspection and copying:
***
Niles Township High School District 219
2:250-AP
Page 9 of 9
(b) Library circulation and order records identifying library users with specific materials under the Library Records
Confidentiality Act.
***
(h) Information the disclosure of which is exempted under the State Officials and Employees Ethics Act, and records of
any lawfully created State or local inspector general’s office that would be exempt if created or obtained by an
Executive Inspector General’s office under that Act.
***
(q) Information prohibited from being disclosed by the Personnel Records Review Act.
(r) Information prohibited from being disclosed by the Illinois School Student Records Act.
LEGAL REF.: 5 ILCS 140/,1 et seq. (Freedom of Information Act.).820 ILCS 130/5 (Prevailing Wage Act,
as amended by P.A. 94-515)
Board Review: May 9, 2011
Niles Township High School District 219
6:150
Page 1 of 1
Instruction
Home and Hospital Instruction
A student who is absent from school, or whose physician anticipates that the student will be absent
from school because of a medical condition may be eligible for instruction in the student’s home or
hospital. Eligibility shall be determined by State law and the Illinois State Board of Education rule
governing the continuum of placement options for home/hospital services. Appropriate educational
services from qualified staff shall begin as soon as eligibility is established will begin no later than 5
school days after receiving a physician’s written statement. Instructional or related services for a
student receiving special education services will be determined by the student’s individualized
education program.
A student who is unable to attend school because of pregnancy will be provided home instruction,
correspondence courses, or other courses of instruction (1) before the birth of the child when the
student’s physician indicates, in writing, that she is medically unable to attend regular classroom
instruction, and (2) for up to 3 months after the child’s birth or a miscarriage.
Periodic conferences will be held between appropriate school personnel, parent(s)/guardian(s) and
hospital staff to coordinate course work and facilitate a student's return to school.
Students receiving special education services at home or in a hospital are subject to the Special
Education policies and procedures.
LEGAL REF.:
105 ILCS 5/10-22.6a, 5/14-13.01, 5/18-4.5, and 5/18-8.05.
23 Ill.Admin.Code §§1.610 and 226.300.
CROSS REF:
6:120 (education of children with disabilities), 7:10 (equal educational opportunity),
7:280 (communicable and chronic infectious disease)
ADOPTED:
May 9, 2011
Niles Township High School District 219
2:260-E1
Page 1 of 1
Board of Education
Exhibit: Names of Complaint Managers, Grievance Coordinator and
Nondiscrimination Coordinator
When students, parent(s)/guardian(s), employees, or community members wish to file a formal
complaint asserting that their rights have been violated under state or federal law or board
policies 5:20 (sexual harassment - employees), 7:20 (sexual harassment - students), or 8:70
(A.D.A.), they must contact one of the following people and may also submit a complaint form
(2:260-E2).
Persons with complaints may address the problem with an appropriate administrator first, and
then file a formal complaint with a Complaint Manager if the problem is not so resolved.
Students may also contact the Building Principal, Assistant Principal for Pupil Personnel
Services, or Dean of Students, as their initial contact for a complaint of sexual harassment.
(For other complaints, please refer to the appropriate board policy, administrative procedure,
student handbook, or board-union contract, or contact one of these people for advice.)
GRIEVANCE COORDINATOR
Mr. Joe Deeneys. Dale Vogler
Niles Township High Schools
District Office
7700 Gross Point Road
Skokie, IL 60077
847-626-398269
COMPLAINT MANAGERS
District Office / Central
7700 Gross Point Road
Skokie, IL 60077
Niles North
9800 North Lawler
Skokie, IL 60077
Niles West
5701 West Oakton
Skokie, IL 60077
Dr. Pete Marcelo
847-626-3990
Mr. Keith Robinson
847-626-2021
Dr. Jason Ness
847-626-2930
Ms. Jean Hedstrom
847-626-3978
Ms. Bridget ConnollyDr. Lara
Cummings
847-626-2391
Ms. Elizabeth Gomez
847-626-2520
NONDISCRIMINATION COORDINATOR
Dr. Jason Ness
Niles West High School
847-626-2930
The Superintendent and Grievance Coordinator may also serve as Complaint Managers.
Board Review: October 18, 2010
Niles Township High School District 219
NEW
3:10-AP1
Page 1 of 1
General School Administration
Administrative Procedure: Goals and Objectives
In order to accomplish the goals and objectives outlined in Board policy 3:10, Goals and
Objectives, administration is granted the discretion to conduct unannounced drop-in visits to
classrooms for the purpose of:
•
•
•
•
•
•
•
Assessing the learning climate and environment;
Gathering data related to learning activity;
Observing student behaviors;
Ensuring compliance with District policies and procedures;
Supervising staff;
Supervising students; and
Monitoring facility operations.
The bulleted list does not constitute an exhaustive list, and unannounced drop-in visits do not
constitute the only action which administration is granted discretion to perform.
Niles Township High School District 219
4:90-AP1
Page 1 of 1
Operational Services
Administrative Procedure – Activity Funds
The following procedures apply to administrators, teachers, support staff and any other personnel who are
sponsors, supervising administrators or have any involvement with activity funds. The district standards
for handling activity funds apply to employees of the district who handle funds for organizations that
meet on district property, are operated under the auspices of the district or reasonably associated with
district programs.
Monies is defined as, but not limited to, coin, currency, checks, drafts, money orders and travelers’
checks.
All monies should be turned into the school bookkeeper on a daily basis utilizing the tamper-resistant
plastic bags or lock bags. If the bookkeeper is unavailable, monies should be placed in the drop-box safe
located in the school’s main office. Students who retain possession of the product and monies throughout
the fundraising event (e.g., candy sales) need only turn in the monies upon completion of the fundraiser.
All monies collected must be deposited intact. Do not pay individuals, companies or organizations from
any proceeds before they have been properly deposited in the activity account. The account must be an
accurate reflection of revenue and expenditures.
Under no circumstances shall activity funds be commingled with personal funds.
Under no circumstances shall monies leave District premises or remain in your possession after you leave
for the day, including your car in the school parking lot. Do not keep monies in your office, classroom,
desk drawer, file cabinet or any other place that would be considered prohibited.
Only checks written from the activity account should be used to pay individuals, companies or
organizations.
The monthly activity detail reports must be reviewed to verify deposits, checks and any adjustments have
been properly recorded.
The employee must act prudently in administering and operating activity funds.
I have read and understood the above procedures. These procedures apply to any current or future
activity funds for which I am accountable. It is my responsibility to seek direction from the appropriate
personnel for any questions that I may have. I understand that violation of these procedures may result in
disciplinary action, up to and including, termination.
Employee Name
Job Title
Employee Signature
Board Review:
Date
September 15, 2008
Niles Township High School District 219
4:170-E3
Page 1 of 2
Operational Services
Exhibit - Letter to Parents Regarding Student Safety
On District letterhead
Date
Re:
Student Safety and Emergency Response Plan
Dear Parents:
Student safety is our District’s top priority. In addition to physical safety, the District is concerned with students’
emotional well-being and will help students cope with an emergency or disaster and its aftermath. The following
outlines our emergency and disaster response plans.
Safety Plans
The District has plans for all four phases of emergency and disaster management that are covered in each
school's site-based safety plan:
1. Preparedness - planning for an emergency or disaster event;
2. Response - planned response to an emergency or disaster event;
3. Recovery - the process of returning to normal operations; and
4. Mitigation - steps taken to minimize the effects of an emergency or disaster.
Communications
The District monitors the Homeland Security Office and other emergency preparedness resources. The
District will disseminate emergency information via its website, through the media, and by telephone
contact (using the District's emergency notification phone system, which dials your phone number
automatically in the event of an emergency).
Emergency Responses
Emergency responses will depend on the circumstances and may include evacuation or lockdown. If the
threat is chemical or biological in nature, to avoid contamination, we may ask that no one enter or leave
the building until it is safe to do so. For evacuation purposes, each school has at least one off-campus site
(see below) where students and staff assemble to be accounted for and temporarily housed. In the event
your child’s school is evacuated, the school will attempt to notify you as soon as possible at the home
and/or emergency telephone numbers on your child’s registration card. It is important that you notify the
Assistant Principal of Pupil Personnel Services if any of these numbers change during the year. The
location where students will go in the event of an evacuation is listed below.
You may pick-up your child at this location after notifying the school official in charge. Additional
instructions will be given in the event of an evacuation, including alternative methods to return your child
home.
Cooperation and Assistance Request
During any emergency or potential disaster and for the safety of all students and staff, we request that you
follow the instructions of the District’s Executive Director of Security as well as the Building Principal.
These instructions will be widely disseminated.
Defamatory or disruptive behavior will only lessen our response effectiveness.
Niles Township High School District 219
4:170-E3
Page 2 of 2
If you have any questions, please feel free to contact the District office, or your child’s Principal. In the
meantime, thank you for your cooperation and support.
WEBSITE ADDRESS:
www.niles-hs.k12.il.us
NILES NORTH OFF-CAMPUS EVACUATION SITE:
Northwestern University
633 Clark Street
Evanston, IL. 60208
Holiday Inn Northshore
5300 Touhy
Skokie, IL. 60077
Holiday Inn Northshore
5300 Touhy
Skokie, IL. 60077
NILES WEST OFF-CAMPUS EVACUATION SITE:
NILES CENTRALOCLC/DISTRICT OFFICE
EVACUATION SITE:
Sincerely,
[Name], Superintendent
Board Review: June 18, 2007
Niles Township High School District 219
5:170
Page 1 of 1
General Personnel
Copyright
Instructional Materials
All instructional materials developed by an employee within the scope of employment with the
District shall be classified "works for hire" and are the District's property. The District is
entitled to all proceeds from the sale of "works for hire" other than computer programs.
The employee must provide the District with prior written notification of his or her intention to
publish any instructional materials developed within the scope of employment. In no case shall
notification be made any later than 20 business days prior to entering into a contract for
publication with a publishing firm or with a manufacturer. The District has the exclusive right
to register the copyrights for such instructional materials. Unless the employee specifically
states in writing to the contrary, the employee warrants that any instructional materials
developed and submitted to the District for publication are original.
Computer Programs
The employee who develops a computer program is entitled to a share of the proceeds from its
sale as agreed to by the District. Neither the employee nor the District may receive more than 90%
of the proceeds. The negotiation may be conducted by an employee's representative.
"Proceeds" are the profits after deducting expenses and shall be computed by the District.
The proceeds of a computer program developed by more than one employee shall be equitably
distributed among such employees, in proportion to their participation in the program's development,
and the District.
Copyright Compliance
While staff members may use appropriate supplementary materials, it is each staff member’s
responsibility to abide by the District’s copyright compliance procedures and to obey the
copyright laws. No staff member shall, without first obtaining the permission of the Superintendent
or designee, install or download any program on a District-owned computer, except programs
identified as exempt from this prohibition. The District is not responsible for any violations of the
copyright laws by its staff or students. A staff member should contact the Superintendent or designee
whenever the staff member is uncertain about whether using or copying material complies with the
District’s procedures or is permissible under the law, or wants assistance on when and how to obtain
proper authorization. At no time shall it be necessary for a District staff member to violate copyright
laws in order to properly perform his or her duties.
Recognition of Work
Any works created by District employees must be credited with the line “Creation of D219 with
credit to “employee name(s)”. Staff members shall take authorship credit only for work they have
actually performed or to which they have substantially contributed. Principal authorship and
publication credit must accurately reflect the professional contributions of the individuals involved,
regardless of their relative status. Mere possession of a supervisory position, such as department
director, does not justify authorship credit. Minor contributions to any research or writing for
Niles Township High School District 219
5:170
Page 2 of 1
publications must be acknowledged appropriately, such as in footnotes or in an introductory
statement. Staff members shall not present portions of another’s work as their own, even if the other
work is cited occasionally.
Informal Resolution and Reporting of Violations
When a staff member believes that there may have been or may be a violation of copyright
compliance procedures by another staff member, they should attempt to resolve the issue by bringing
it to the attention of that individual, if informal resolution appears appropriate and likely to remedy
the violation.
If an informal resolution does not appear appropriate, or an attempt to informally resolve an apparent
violation has failed, the issue should be reported to the Principal.
LEGAL REF.:
17 U.S.C. § 101 et seq.
105 ILCS 5/10-23.10.
ADOPTED:
November 8, 1999
Niles Township High School District 219
6:280-AP3
Page 1 of 2
Instruction
Administrative Procedures: Grading
Student academic achievement is assessed in terms of the attainment of measurable specific skills
and content-area knowledge, as determined by each department’s set of standards for instruction
and curriculum. Grading will not be used for disciplinary purposes.
Student academic achievement is reported by using the following percentages and lettering grades
for quarter and semester grades for all courses:
Grade
Percentage
Meaning of Grade
Count in
GPA?
May Be Repeated?
A
B
C
90 - 100%
80 - 89%
70 – 79%
high achievement
above average achievement
average achievement
yes
yes
yes
D
F
60 – 69%
59% and
below
below average achievement
failing
yes
yes
no
no
only in extraordinary
circumstances
yes
yes
withdrawn failing
withdrawn passing
incomplete
audit
yes
no
no
no
yes
yes
N/A
yes
WF
WP
Inc
AU
Curriculum Guide and Common Assessment: Beginning in the 2010-11 school year, all
departments will review the curriculum guide and develop a common final assessment for each
course (if one does not exist). Each course will have a District-wide core curriculum guide and
complementing common final assessment, which will be administered each semester, beginning
with Freshman courses in the 2010-2011 school year with all courses, at all levels, meeting this
requirement by the end of the 2013-2014 school year. These assessments will be administered
during the specified final exam days at the end of each semester.
Weight of Final Exams in Computing Students’ Final Course Grade: Each course must have a
final exam that counts for between 15 and 25 percent of the final course grade. The same grading
scales and percentages for final exams will be implemented for all like courses. The common
final assessment in any course may count for the entire final exam grade, or, if used in
conjunction with a teacher-generated final exam, it must count for at least 10 percent of the final
course grade. The teacher-generated final will then count between 5 and 15 percent of the final
course grade.
*Note implementation timeline above.
Incomplete Grade: Teachers may allow students to earn an incomplete grade for the marking
period in the case of extended illness or other extraordinary emergency that prevents a student
from meeting all the requirements of the course within the established time frame. The teacher
who issued the incomplete grade determines the deadline for accepting the student’s missed
assignment(s). The deadline established by the teacher must be within the first 30 school days of
the following marking period. Failure by the student to adhere to the teachers deadline will
automatically result in the incomplete grade being changed to a failing grade.
Niles Township High School District 219
6:280-AP3
Page 2 of 2
Audit Option: The audit option allows students to explore an area of study without the pressure
of receiving a grade that impacts grade point average. Students may audit only courses that are
not required for graduation. (Only a grade of "AU" will appear on the transcript.) The student
must attend the class for at least as many sessions as required for a regular grade for the "AU"
designation to be recorded on his/her transcript.
1. In order to receive elective credit for an audited course, the student must earn an A, B or C.
2. Current students who wish to audit a course must make the request within the first two (2)
weeks of the semester, using the Audit Option Request Form (6:280-E2).
3. Current students may register for an audit only when there are available seats in the course at
the time of the request.
4. Current students may not change an audit grade to a letter grade after the audit request is
approved.
5. Transfer students may be given audit status in one or more courses for the initial semester of
enrollment (See 7:50-AP2).
6. Transfer students who earn the equivalent grade of A, B, or C by the end of the initial
semester may have the audit grade changed to a letter grade carrying credit, with the approval
of the teacher and the Director of Instruction (See 7:50-AP2).
Withdrawn Passing / Withdrawn Failing:
1. During the first 10 days of a new semester, students can add/drop classes without penalty. A
drop form with the appropriate signatures is required. Drop forms must have signatures by
the end of the 10th day.
2. If a student drops a course between 11-24 days from the start of a new semester, a grade of
either WP or WF will be indicated on the quarter report card but not on the semester report
card. The drop form with the necessary signatures is also required.
3. If a student drops a course 25 days after the start of a new semester, a grade of WP or WF
will be indicated on the semester report card. The drop form with the necessary signatures is
also required.
4. Completely eliminating courses from the quarter and/or semester report card will be
considered only under unusual and/or extraordinary circumstances.
Board Review: May 31, 2011
Niles Township High School District 219
6:282
Page 1 of 2
Instruction
Weighted and Unweighted Grades and Grade Point Averages
1.
Weighting of Courses
All courses except Driver Education and audited courses will be evaluated and placed in one of the
four levels listed below:
2.
Level
A
B
C
D
F
II
5.00
4.00
3.00
1.50
0
III
6.00
5.00
4.00
2.00
0
IV
7.00
6.00
5.00
2.50
0
V
8.00
7.00
6.00
3.00
0
Calculating Weighted GPA
All courses with the exception of Driver Education and audited courses will be included in
weighted GPA.
3.
Calculating Unweighted GPA
All courses with the exception of Driver Education and audited courses will be included in
unweighted GPA per the following schedule.
4.
A
B
C
D
F
4.00
3.00
2.00
1.00
0
Grandfathering
Beginning with the graduating class of 2014, class ranking will no longer be used. Weighted
and unweighted grade point averages will appear on the transcript.
Beginning with the graduating class of 2015, PE will be included in the weighted and
unweighted grade point average.
5.
Rank in Class
For the classes of 2012 & 2013 the following applies:
Rank in class shall be calculated on both weighted and unweighted grade point averages and both
ranks will appear on the transcript. The weighted rank will be used to determine class valedictorian
and salutatorian.
6.
Rank in Class for Early Graduation
For the classes of 2012 & 2013 the following applies:
Students who graduate early will retain, for the permanent records, the rank-in-class computed for
their grade level at the time of their graduation. Those students who complete their work early will
not be included in the ranking when their class graduates.
Niles Township High School District 219
7.
6:282
Page 2 of 2
Rank in Class for Transfer Courses
For the classes of 2012 & 2013 the following applies:
a.
"Transfer Courses" are defined as any courses taken outside of District 219 for which credit
can be accepted.
Class ranks will be based only on courses taken in District 219. Students must attend school
full time (300 minute day) in District 219 for at least four (4) semesters in order to be included
in the class rank and to qualify for the valedictorian or salutatorian position.
Students with fewer than four (4) semesters of coursework taken in District 219 will not be
included in, nor receive a class rank. An explanation will be noted on the student’s transcript.
b.
Course titles, grades and credits for transfer courses shall appear on the transcript.
However, no quality points (i.e., grade weight) shall be assigned to these courses which
would be calculated in the weighted grade point average. The exception shall be special
education students placed through a Multidisciplinary Conference decision at an attendance
center outside of District 219. These students' courses shall be transferred to District 219
along with quality points which shall be calculated in the weighted grade point average.
CROSS REF.:
7:40 (Nonpublic School Students)
ADOPTED:
June 27, 2011
Niles Township High School District 219
6:300-AP1
Page 1 of 1
Instruction
Administrative Procedures: Variation From Normal Course Load
Full-time students must be assigned a schedule that includes at least 300 minutes under teacher
supervision. (Lunch is not included in these minutes.) Full-time students must be scheduled for
a minimum of six (6) credits and a maximum of seven (7) credits per semester, including
Physical Education. Part-time students (those who are home-schooled or attending a private day
school for part of the school day) are excluded from the six (6) credit minimum and the 300
minutes requirement.
Students who wish to take fewer than six (6) credits or more than seven (7) credits per semester
must make the request using Form 6:300-E1. The Assistant Principal for Pupil Personnel
Services will make the final decision.
All students are required to take a daily, scheduled lunch period.
Board Review: July 26, 2010
Niles Township High School District 219
6:300-E1
Page 1 of 1
Instruction
Exhibit: Request for Variation From Normal Course Load
REQUEST FOR VARIATION FROM NORMAL COURSE LOAD
Full-time students must be assigned a schedule that includes at least 300-minutes under teacher
supervision. (Lunch is not included in these minutes.) Full-time students must be scheduled for a
minimum of six (6) credits and a maximum of seven (7) credits per semester, including Physical Education.
Part-time students (those who are home-schooled or attending a private day school for part of the school
day) are excluded from the six (6) credit minimum and the 300 minutes requirement.
I request permission to take fewer than six (6) credits next semester. I have listed below the names of
the courses I wish to take and the reason(s) why I should be given permission to take this reduced schedule.
I request permission to take more than seven (7) credits next semester. I have listed below the names
of the courses I wish to take and the reason(s) why I should be given permission to exceed the normal
course load.
Note: A request to take more than seven (7) credits may prevent the student from having a lunch period.
Parental approval is required to schedule a student without a lunch period. Please check one of the
following approval options:
Yes, I do waive lunch.
Parent Initial ________ Date _________
No, I do not waive lunch.
Parent Initial ________ Date _________
Name: ____________________________________ Yr. of Grad: ___________ ID# :_________________
Counselor:________________________ Request for School Yr.:__________ For Semester(s):
1
2
Unweighted Grade Point Average: __________ Credits to Date (At End of Current Semester): __________
Courses Requested
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Reason(s) for Request
Student Signature
Date
Parent Signature
Date
After parent has signed, returned form to counselor
Counselor Signature
Board Review: March 22, 2010
Date
A.P. of Pupil Services Signature
Date
Niles Township High School District 219
6:320
Page 1 of 1
Instruction
Credit fFor Proficiency
Students wishing to take proficiency examinations shall submit a parental permission form and
contact the high school guidance counselor at least one month before the scheduled test date.
The Building Principal will notify all eligible students of the date or dates of the tests.
Other Proficiency Testing
Proficiency testing may be used to determine eligible credit for other subjects whenever students
enter from non-graded schools, non-recognized or non-accredited schools, or were in a homeschooling program.
Course Credit for High School Diploma
Students in grades 7 and 8 may enroll in a course required for a high school diploma when: (1)
the course is offered by the high school that the elementary school would attend, (2) the student
participates in the course at the location of the high school, and (3) the student’s enrollment in the
course would not prevent a high school student from being able to enroll.
The Superintendent or designee will coordinate with the cooperating elementary school district
superintendent to implement a schedule that meets the State law requirements for providing
students in grades 7 and 8 the opportunity to enroll in a course required for a high school diploma
where they attend school.
A student that successfully completes a course required for a high school diploma while in grades
7 and 8 shall receive such academic credit from the Board of Education. The academic credit
shall satisfy the requirements of Section 27-22 of the School Code for purposes of receiving a
high school diploma, unless evidence about the course’s rigor and content show that the course
did not address the relevant Illinois learning standard at the level appropriate for the high school
grade during which the course is usually taken. The student’s grade in the course shall also be
included in the student’s grade point average in accordance with Board policy.
LEGAL REF.:
105 ILCS 5/10-22.10, 5/10-22.43, 5/10-22.43a, 5/27-12.1, 5/27-22, 5/27-22.10,
and 5/27-24.3 and 5/27-24.4.
CROSS REF.:
6:280 (grading and promotion), 6:300 (graduation requirements), 6:310 (credit for
alternative courses and programs, and course substitutions), 7:40 (nonpublic school
students, including parochial and home-schooled students)
ADOPTED:
March 21, 2011
Niles Township High School District 219
7:50-AP
Page 1 of 2
Students
Administrative Procedure: International Exchange Students
Timing of Placement Process
• Organizations should contact the Assistant Principal for Pupil Personnel Services each year to
indicate an interest in placing exchange students. Exchange organizations should provide schools
with advance notice of their intent to place. Applications must be received no later than March 1st
for the following school year.
• A committee consisting of the perspective Assistant Principal for Pupil Personnel Services,
Director of Foreign Language and the Building Principal shall review all placement requests and
notify agency with final approval.
• Once accepted, the school is to be notified as soon as Student and Host Family match-ups are
confirmed.
Selecting Student Exchange Programs
Niles Township has approved the following programs:
• American Field Service (AFS) USA – www.afs.org/usa
• Amigos de las/Américas - http://www.amigoslink.org/
• Nacel Open Door – www.nacelopendoor.org
• Organization for Cultural Exchange Among Nations (OCEAN) – www.oceanintl.org
•
•
•
Rotary Youth Exchange Program
Youth for Understanding America – www.yfu-usa.org
Council on International Educational Exchange (CIEE) – www.ciee.org/highschool
School Expectations of Student Exchange Programs
All schools should reserve right of final approval on all student placements. Additionally, schools should
require that each individual student exchange program must:
•
•
•
•
•
•
•
•
Be listed in the most current CSIET Advisory List (for the current list visit www.csiet.org).
Maintain a network of qualified and trained local representative living in or near the community,
with responsibility for each student - and provide orientation and ongoing support for both the
host family and student.
Provide continuing hands-on monitoring and responsiveness - from local representative to
national headquarters - including student selection and preparation, selection and screening of
host families, ongoing contact with host family and student, and communication with the school
and responsiveness to school needs.
Receive school enrollment authorization for placements each year prior to contacting potential
host families - and follow school policy on timing and requirements.
Screen and prepare exchange students while monitoring their progress during the school year,
responding to issues or problems as they develop.
Arrange host family placements before exchange students leave their home country. Exchange
students are expected to be in their host family and school placements by the first day of classes.
Personally interview and screen all potential host families, matching student and family interests
and personalities.
Not knowingly place exchange students based on their athletic abilities.
Niles Township High School District 219
•
•
7:50-AP
Page 2 of 2
In the event that tutoring/ESL help is needed, the organization will make arrangements and
ensure that the student accepts financial responsibility for it.
Provide the school with a complete student application which includes the following:
a.
b.
c.
d.
personal letter from the student
detailed information on student and natural family
proof that the student has sufficient language ability to function in an American classroom
original transcript of student's high school grades, with English translation (and this must
meet school requirements)
e. necessary medical history, including proof of immunization as required by the district
(Diphtheria, Pertussis, Tetanas (DPT), Polio (IPV), Hepatitis (HPV) and Measles, Mumps,
Rubella (MMR). Chicken Pox (varicella) is recommended but not required), any
medical/physical restrictions and a recent physical exam with proof of required
immunizations
School Expectations for Students on J-1 Visa Sponsorship
•
•
•
•
•
•
Each exchange student must be qualified to participate in regular classes and maintain a typical
schedule - this means an acceptable level of proficiency in the English language, a commitment to
treat coursework as important, and the social skills to enjoy participation in social and extracurricular activities.
International exchange students must be aware that participating in interscholastic athletic teams
means they must comply with district and state athletic eligibility regulations, and that many
teams require try-outs.
The school appreciates the difficulty of a student's plunge into a different
language/culture/institution, but exchange students are expected to attain passing grades by the
end of their first semester. Failure to do so may be subject to exchange termination.
Exchange students; enrollment eligibility will be for one-year only - exchange students and host
families are expected to know and must follow all school policies and rules.
Exchange students must have medical and accident insurance that meets or exceeds U.S.
Department of State guidelines.
Since there is wide variation of graduation policies in the United States, exchange students will
understand that they are not guaranteed the ability to graduate or be granted diplomas.
School Responsibilities
•
•
•
Students on U.S. State Department-sponsored programs (J-1 visas) generally pay no tuition or
fees. The school has no obligation to provide any special services, tutoring, supplies or
equipment.
International exchange students have all rights and privileges accorded to community students EXCEPT the right to a diploma.
The school will make every effort to integrate international exchange students into the school's
social fabric.
Board Review: April 19, 2010
Niles Township High School District 219
7:240-AP1
Page 1 of 3
Students
Administrative Procedure - Code of Conduct for Extra-Curricular Activities
This Code of Conduct applies to all school-sponsored extra-curricular activities, including athletics, that
are neither part of an academic class nor otherwise carry credit or a grade. Sponsors shall create a roster
of students who are members or participants in an extra-curricular activity and maintain attendance
records in order to implement this procedure.
The goal of our extra-curricular program is to provide opportunities for students to pursue interests and
develop life skills beyond the classroom. A goal of our athletic program is to develop the physical skills
of our athletes, which will allow them to compete to the best of their ability within the Board of
Education policies and the by-laws of the Illinois High School Association.
Students must behave in ways which are consistent with good sportsmanship, leadership, and appropriate
moral conduct. The Code of Conduct below describes the expectations and goals of our extra-curricular
programs. This code does not contain a complete list of inappropriate behaviors for students in extracurricular activities.
A student may be excluded from competition or activities during any period of time in which an
investigation is being conducted by the school regarding that student’s conduct. Members of ALL extracurricular activities will be expected to demonstrate good citizenship and exemplary conduct in the
classroom, in the community, and during all facets of the activity or competitions.
This Code of Conduct will be enforced 365 days a year 24 hours a day. Students and their parents are
encouraged to seek assistance from the Student Assistance Program (SAP) coordinator reporting
adolescent alcohol or other drug problems. Family referrals or self-referrals to the SAP or like personnel
and related matters of confidentiality, health and safety, will be taken into consideration in the context of
implementing the Code of Conduct policy.
Code of Conduct
A student participating in the athletic or activity program in the Niles Township High Schools will be
subject to disciplinary action if he or she violates the Extra-Curricular Activities Code of Conduct.
Anonymous reports of Code violations will be investigated by District administrators. Students not
currently involved in extra-curricular activities at the time of an investigation will have the results of any
such investigation entered into the violation record. Should such a student later become involved in the
extra-curricular program, additional violations will be treated cumulatively.
Violations will be treated cumulatively, with disciplinary penalties increasing with subsequent violations.
The student shall not:
a. use a beverage containing alcohol (except for religious purposes, culinary course work or the use
of containers or packaging as props for theater);
b. use tobacco in any form;
c. use, possess, buy, sell, barter, or distribute any illegal substance (including mood-altering and
performance enhancing drugs or chemicals) or paraphernalia;
d. use, possess, buy, sell, barter, or distribute any object that is or could be considered a weapon or
any item that is denominated as a “look alike” weapon (except that this prohibition does not
prohibit legal use of weapons in cooking and in sports, such as archery, martial arts practice,
target shooting, hunting, and skeet);
Niles Township High School District 219
7:240-AP1
Page 2 of 3
e. be present at a party or other gathering and/or ride in a vehicle where alcoholic beverages and/or
controlled substances are being consumed by minors;
f. act in an unsportsmanlike manner;
g. commit substantial vandalism or theft;
h. haze other students;
i. violate the written rules for the activity or sport;
j. behave in a manner which is detrimental to the good of the group or organization;
k. falsify any of the information contained on any permit or permission form required by the activity
or sport;
l. fighting;
m. commit bullying/harassment/intimidation;
n. commit gross misconduct that causes a major disruption to the safe operation of the school.; or
n.o. accumulate excessive absenses from a class, defined as 4 or more unexcused absences or 12 total
absenses from a class in a given semester (except for school-related activities).
Statute of limitations and related issues:
a. No violation brought to the attention of the administration more than one calendar year after its
occurrence will be considered under this policy;
b. No violation which occurred prior to a student’s documented first violation will be considered
under this policy as a subsequent (e.g. second, third, etc) violation. Only violations that occurred
subsequent to a first violation will be considered as such for the purposes of this policy.
Due Process Procedures
Students who are accused of violating the District Code of Conduct for Extra-Curricular Activities are
entitled to the following due process:
1. The administrator may interview material witnesses or others with evidence concerning the case.
2. Upon conclusion of the investigation, the student and parent or guardian will be informed of the
pending violation by the appropriate administrator. The parent or guardian and student will be
notified of the student’s right to respond to the charges, including the right to offer to the
appropriate administrator any additional information to be considered.
3. If the administrator finds, after reviewing the evidence, that the violation occurred, he/she will
impose sanctions on the student, as follows:
(NOTE: Students involved in multiple activities will be required to serve equivalent suspensions for each
activity. A suspension may carry over from season to season and/or year to year. The consequences may
exceed the minimum guidelines below due to the egregious nature of the infraction.)
First violation:
a. A suspension of one-sixth of performances, activities, or competitions (or the equivalent time
period);
b. The student will be required to practice with the group, regardless of the violation (unless
suspended from school by the Deans);
c. The suspension for a first violation may be eliminated if the student participates in and
completes a school-approved reduction program.
Second violation:
a. A suspension of one-third of performances, activities, or competitions during this period;
b. The student may be required to practice with the group;
c. The student may reduce by 50% the suspension if he or she participates in and completes a
school-approved reduction program.
Niles Township High School District 219
7:240-AP1
Page 3 of 3
Third violation:
a. A suspension of one-half of performances, activities, or competitions during this period;
b. The student may be required to practice with the group;
c. The student may reduce by 50% the suspension if he or she participates in and completes a
school-approved reduction program.
Fourth violation:
a. A suspension for the entire season or equivalent time period;
b. The student may be required to practice with the group;
c. Students may reduce by 50% the suspension if he or she participates in and completes a
school-approved reduction program.
Fifth violation:
a. A suspension from all extra-curricular activities for one calendar year;
b. Students may reduce by 50% their suspension if they choose to participate in and complete a
school-approved reduction program.
Sixth violation:
a. A suspension from all extra-curricular activities and athletics for the remainder of the
student’s high school career;
b. No reduction of the suspension is available upon a sixth violation.
4. Students will be required to serve any suspensions immediately, or at the start of competition of
the next athletic or activity season.
a. The penalty will be reduced by one week for students who self-report a violation of the Code
of Conduct. (This reduction may be applied to any single violation, including and beyond the
first.)
b. Students who self report may earn back the privilege of competing in one contest that
otherwise would have been part of the student’s suspension. (This reduction may be applied
to any single violation, including and beyond the first.)
5. Students shall have the opportunity to appeal the finding of a Code of Conduct violation to a
Code of Conduct Review Board, but shall not review the length of the sanctions imposed as the
result of such a finding. A parent has the right to accompany a student during the student’s
appearance before the Review Board. The Code of Conduct Review Board shall be composed of
the following, all appointed by the Building Principal:
a. Three administrators, and none of which shall be the administrator(s) responsible for the
initial determination of a Code of Conduct violation;
b. One activities sponsor, who shall not supervise or coach the student in question;
c. One athletic head coach, who shall not supervise or coach the student in question.
6. The Code of Conduct Review Board will make a written report of its decision and rationale. The
decision of this Review Board is final, except where the sanction removes the student from sports
and activities for one year or more. In these cases, the student may appeal the decision to the
Building Principal. For students attending Niles Central, the appeal decision will be made by the
primary Building Principal, in consultation with the Niles Central Principal.
Board Review:
May 31, 2011
NILES TOWNSHIP HIGH SCHOOL DISTRICT #219
FINANCIAL REPORT
FEBRUARY 29, 2012
FUND
EDUCATIONAL
OPERATIONS & MAINT.
DEBT SERVICE
TRANSPORTATION
IMRF/FICA
CAPITAL PROJECTS
WORKING CASH
TORT/LIABILITY
LIFE SAFETY
TOTAL ALL FUNDS
*BEGINNING
FUND
BALANCE
$92,797,989
$4,582,573
$2,823,387
$5,127,170
$2,019,068
$16,143,924
$23,621,728
$5,894,539
$2,319,909
YEAR
TO DATE
REVENUE
$75,176,670
$8,490,507
$4,457,383
$2,688,247
$353,958
$150,223
$238,369
$2,187,719
$1,838,344
YEAR
TO DATE
EXPENDITURES
($65,605,179)
($12,490,914)
($5,807,461)
($1,970,985)
($2,225,996)
($1,058,432)
$0
($1,888,477)
($336,605)
ENDING
FUND
BALANCE
$102,369,480
$582,166
$1,473,309
$5,844,432
$147,030
$15,235,715
$23,860,097
$6,193,781
$3,821,648
PURCHASE
ORDERS
OUTSTANDING
$2,573,868
$3,273,827
$0
$2,346,514
$0
$575,922
$0
$1,333,259
$1,742,242
$155,330,287
$95,581,420
($91,384,049)
$159,527,658
$11,845,632
*Unaudited
FUND
EDUCATIONAL
OPERATIONS & MAINT.
DEBT SERVICE
TRANSPORTATION
IMRF/FICA
CAPITAL PROJECTS
WORKING CASH
TORT/LIABILITY
LIFE SAFETY
TOTAL ALL FUNDS
FUND
EDUCATIONAL
OPERATIONS & MAINT.
DEBT SERVICE
TRANSPORTATION
IMRF/FICA
CAPITAL PROJECTS
WORKING CASH
TORT/LIABILITY
LIFE SAFETY
TOTAL ALL FUNDS
CASH &
INVESTMENTS
$102,376,307
$582,166
$1,473,309
$5,844,432
$147,030
$15,235,715
$23,860,097
$6,193,781
$3,821,648
OTHER
ASSETS
$30,615
$0
$0
$0
$0
$0
$0
$0
$0
LIABILITIES
($37,442)
$0
$0
$0
$0
$0
$0
$0
$0
FUND
BALANCE
$102,369,480
$582,166
$1,473,309
$5,844,432
$147,030
$15,235,715
$23,860,097
$6,193,781
$3,821,648
$159,534,485
$30,615
($37,442)
$159,527,658
MONTH
MONTH
TO DATE
TO DATE
REVENUE
EXPENDITURES
$11,652,085
$6,839,775
$1,209,547
$649,654
$900,171
$0
$443,664
$240,361
$290,611
$318,675
$16,125
$187,870
$24,811
$0
$452,046
$192,741
$360,827
$73,195
MONTH
TO DATE
POs CREATED
$636,136
$299,062
$0
$15,182
$0
$56,000
$0
$190,085
$17,702
BUDGET FY 2012
(INCLUDES OPERATING TRANSFERS)
REVENUE
EXPENDITURES
$121,800,796
$104,439,870
$12,810,707
$15,309,070
$9,700,603
$9,278,225
$4,943,123
$4,947,617
$128,706
$3,511,093
$1,109,451
$2,884,451
$419,695
$427,050
$3,769,403
$4,005,918
$3,301,631
$944,974
$157,984,115
$145,748,268
$15,349,887
$8,502,271
$1,214,167
NILES TOWNSHIP HIGH SCHOOL DISTRICT 219
REVENUE, EXPENDITURES AND FUND BALANCES
7/1/2011 - 2/29/2012
$105,000,000
$100,000,000
$95,000,000
$90,000,000
$85,000,000
$80,000,000
$75,000,000
$70,000,000
$65,000,000
$60,000,000
$55,000,000
$50,000,000
$45,000,000
$40,000,000
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
BEG. FUND BALANCE
YTD REVENUE
YTD EXPENDITURES
ENDING FUND BALANCE
Dale Vogler
Director of Human Resources
tel: 847-626-3972
fax: 847-626-3076
dalvog@d219.org
To:
Board of Education
Dr. Nanciann Gatta
From:
Dale Vogler, Director of Human Resources
Date:
March 15, 2012
Subject:
Dependent Audit –Final Report
Attached is the final report of the dependent verification audit that Human
Resources conducted in conjunction with HMS Employer Solutions. The goal
of the audit, which began November 2011 and ended January 2012, was to
ensure that all dependents enrolled in the districts medical and dental plans
meet the definition of an eligible dependent. The Executive Summary (page 3)
identifies 451 District 219 employees having family benefits with a combined
total of 1,140 dependents. The response to the audit was overall very good
with 98.9% of the employees completing the process within the given
timeframe. Executive Summary further reports that 2.6% of the dependents
were identified as ineligible. Program Results (page 6) identifies a total of
thirty ineligible dependents , seventeen of which were voluntary terminations
with the remaining 13 involuntary terminations. All terminated dependents
were given the option of COBRA as required by law. Only one terminated
dependent exercised this option.
HMS uses an industry standard of $2,500 savings for each dependent removed
from an employers benefit plan. As a result, HMS estimated the district savings
to be $75,000 in the first year (page 7). Using the true cost of our District 219
insurance, I estimate the savings to be $90,000. Based on this continued yearly
savings, our one time investment for the audit of $24,289 is a good investment.
The Human Resource Department now requires all newly hired employees
provide documentation for each dependent they wish to add to their family
benefits. See Attachment A of the report for an outline of the required
documents.
Going forward, I am confident that only eligible dependents will be enrolled
into District 219’s benefit plans.
C:
J. Heintz
Dependent Eligibility Audit
Final Report
prepared by HMS, Edited by Dale Vogler (3-15-12)
Niles Township High School District 219
January 2012
Contents
y EXECUTIVE SUMMARY………………………………………………….
SLIDE 3
y PROGRAM RESULTS……………………………………………………..
SLIDES 4-7
y FINAL RECOMMENDATIONS……………………………………………… SLIDES 8
Attachment A
y DEFINITIONS & DOCUMENT REQUIREMENTS
Executive Summary
HMS E
Employer
l
S
Solutions
l ti
completed
l t d a comprehensive
h
i d
dependent
d t verification
ifi ti program off 451
employees with 1,140 dependents enrolled in the Niles Township High School District 219 medical
plan. The objective of the program was to ensure that all dependents enrolled in the Medical
and/or Dental plans meet the definition of an eligible dependent by requiring employees to provide
documentation to verify eligibility.
eligibility These statistics represent all employees involved in the
dependent verification program (including the additional 12 employees and 29 dependent provided
in the supplemental data file.).
Over the course of the program, 2.6% of the dependents were identified as ineligible because
they did not meet the eligibility guidelines, or did not provide appropriate documentation to verify
eligibility.
eligibility
This represents theoretical savings due to cost avoidance of $75,000 and an ROI of 209% for
the project (industry standard of $2,500 per employee used in estimate).
3
Program Results
The initial data included 451 employees with 1,140 dependents. The statistics
presented in the following sections are calculated based on this population.
4
Program Results – Response Rate
The overall response rate of the program was 99.6%. This represents employees who
fully
y complied
p
and also who p
partially
y complied
p
with the audit p
process. Niles Township
p
High School District 219’s total response was higher than those in the same industry
and overall audit results.
•98.9% fully completed the audit process.
•0 7% responded to the program but did not provide complete documentation
•0.7%
documentation.
•0.4% failed to respond to the program.
5
Program Results – Term Statistics
Total Dependents Identified as Ineligible: 30
Voluntary Terminations: 17
Insufficient Terminations: 3
No Response Terminations: 10
66.7% of the dependents identified as ineligible were categorized as
children.
6
Program Results – Term Statistics
Total Estimated Savings: $75,000
(industry standard of $2,500 per employee used in estimate)
Voluntary Termination Savings: $42,500
Insufficient Termination Savings: $7,500
$
No Response Termination Savings: $25,000
7
Final Recommendations
Ongoing Dependent Verification Programs
We recommend that Niles Township High School District 219 continue verifying all newly
enrolled dependents. Additionally, an annual verification of spousal relationships and
stepchildren will help ensure only dependents in an active relationship with your employee
remain on plan. These ongoing practices will make certain that each employee and their
enrolled dependents are thoroughly reviewed and handled consistently.
HMS will p
partner with Niles Township
p High
g School District 219 to facilitate an ongoing
g gp
program
g
to
meet your needs and reduce your exposure of enrolling and paying claims on ineligible
dependents.
8
Attachment A
Dependent Definitions & Document Requirements
The eligibility definition was determined by the Summary Plan Description (SPD) supplied by the Niles
Township High School District 219. The plan definitions were used to determine documentation requirements
to ensure that each dependent both originally met and continues to meet the eligibility rules defined by the
plan.
Dependent Definition of an eligible
Relationship
dependent
Spouse
Domestic Partner
Your spouse of opposite gender
Old Children
Older
Child
Disabled
Dependents
Copy of your marriage certificate
Copy of the front page of your most
recently filed federal tax showing you
AND filed as married or a document dated
within the last 60 days showing current
relationship
Your qualifying Domestic Partner Document dated within the last 60 days
of the same gender
showing current relationship
Your qualifying Civil Union Partner
Civil Union Partner (must have taken place June 1,
2011 or later)
Children
Document Requirements
As of July 1, 2011, Domestic Partner
relationships no longer accepted
accepted.
Current employees with DP are
grandfathered
Domestic Partnership Affidavit on file
with D219
Copy of your State filed Civil Union
Certificate
Copy of the child
child’s
s birth or adoption
certificate or appropriate court
Your dependent child * up to age documents showing the child is in your
26
custody under an interim court order of
adoption or has been placed with you
for adoption vesting temporary care
Your unmarried dependent child
age 26 up tto age 30 who
h served
d
in the United States Military**
Copy
py of the child’s birth or adoption
p
certificate
AND
Copy of the child’s birth or adoption
certificate or appropriate court
Your child age 26 or older who is
documents showing the child is in your
AND
disabled and dependent upon you
custody under an interim court order of
for support
adoption or has been placed with you
for adoption vesting temporary care
Copy
py of the child’s DD-214
release/discharge document
AND
Document dated within the last 60 days
y
showing current residency
Copy of Social Security Administration
certification of disability
*A child is defined as your natural child, stepchild, legally adopted child or child who is in your custody under an interim court order of adoption or who is placed with you for adoption vesting
temporary care, a child of your domestic/civil union partner, or a child for whom you are required to provide health insurance by a Qualified Medical Child Support Order.
**A child age 26 up to age 30 is eligible for coverage as long as the child is unmarried, lives in the state of Illinois, served as an active or reserve member of any branch of the Armed Forces of
the United States and has received a release or discharge other than a dishonorable discharge.