ACKNOWLEDGMENT OF RECEIPT
IFB #: 3269-9
IBOC DIGITAL FM (“HD RADIO™”) TRANSMISSION SYSTEM
RIO SALADO COLLEGE DIVISION OF PUBLIC SERVICE
Please provide the requested information below as acknowledgment that you have received
our Invitation for Bid noted above. It is required that interested Bidders complete this
acknowledgment and return via Fax to MCCCD Purchasing at (480) 731-8190 or email to
purchasing@domail.maricopa.edu or by US Mail.
All addenda/amendments will continue to be posted on our website at
http://www.maricopa.edu/business/purchasing/.
Failure to sign and return the "Acknowledge of Receipt" will result in your company
not being sent any addenda to this IFB.
Name of Firm:
Address:
Tel #:
Fax #:
E-Mail: ______________________________________________
Name: (Print)
Signature:
Title:
Date:
PLEASE NOTE: Failure to respond to this acknowledgement will result in you company
being removed from our bidders mailing list for this commodity.
( ) We will not be responding to this solicitation please retain us on the bidder’s mailing list.
MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
INVITATION FOR BID
#3269-9
IBOC DIGITAL FM (“HD RADIO™”) TRANSMISSION SYSTEM
Rio Salado College Division of Public Service
PROPOSALS DUE: July 10, 2014 at 3:00 p.m. (local time)
SCHEDULE OF EVENTS
EVENT
Release IFB
DATE
June 5, 2014
Deadline for Questions and
Substitute Items
June 19, 2014
Bid Due
July 10, 2014
Proposed Contract Award
July, 2014
TABLE OF CONTENTS
SCHEDULE OF EVENTS
1.0
BACKGROUND
2.0
PURPOSE
3.0
BID SUBMITAL
4.0
STANDARD TERMS AND CONDITIONS
5.0
SPECIFIC TERMS & CONDITIONS FOR SPECIFIC TYPES OF
PROCUREMENTS
6.0
EQUIPMENT SPECIFICATIONS
7.0
PRICING PAGE
8.0
ADDITIONAL REQUIREMENTS
9.0
BID FORMAT & SUBMITTAL REQUIREMENTS
10.0
SELECTION CRITERIA
11.0
SIGNATURE PAGE
1.0
BACKGROUND
The Maricopa Community Colleges comprise ten colleges, two skill centers and numerous
education centers dedicated to educational excellence, meeting the needs of businesses and
the citizens of Maricopa County. Each college is individually accredited, yet part of a larger
system, the Maricopa County Community College District. The District is one of the largest
higher education systems in the world and the largest provider of health care workers and
job training in Arizona, a major resource for business and industry and for individuals
seeking education and job training. More than a quarter million students attend the
Maricopa Community Colleges each year taking credit and non-credit courses. The
Maricopa Community Colleges employs nearly 4,500 full-time faculty and staff and more
than 9,000 part-time faculty and staff. Many management and staff positions (including
clerical, crafts, food services, security, child care, maintenance and operations, custodial,
grounds) become available throughout the year. All positions with the exception of certified
safety officers are advertised individually as they occur. Maricopa Community Colleges is
an equal opportunity employer of protected veterans and individuals with disabilities.
2.0
PURPOSE
The purpose of this IFB is to solicit innovative and financially positive responses from
qualified firms to provide an IBOC DIGITAL FM (“HD RADIO™”) TRANSMISSION
SYSTEM for the Rio Salado College Division of Public Service. This IS an all or nothing
Bid.
3.0
BID SUBMITTAL
A. All bids must be submitted in writing. Oral or telephone Proposals, modifications, or
amendments will not be considered. Facsimile (fax machine) or computer data transfer
submittals will not be accepted. Bidders shall only submit one (1) bid. Bidders must
carefully review all bid documents to ensure that their bids reflect the most favorable terms
possible. Submission of multiple bids will result in the rejection of all bids that the
bidder submits. A bid must strictly comply with Section 9 - Bid Format & Submittal
Requirements. Failure to comply with all provisions in this IFB may result in your bid being
disqualified.
B. BID PRICE MUST REMAIN FIXED FIRM FOR NINTY (90) DAYS FROM BID
DUE DATE to allow time for evaluation and award. Price increases after issuance of the
purchase order are not allowed. Bid prices must cover ALL the requirements for MCCCD,
detailed in Section 6, including warranty, and all shipping and delivery charges. Warranty
period will begin from the date of purchase and acceptance by MCCCD. Items bid are to be
brand new from manufacturer including all manuals, if any, and product literature provided
by manufacturer with new equipment.
3.1
PRE-BID MEETING
No meeting is scheduled.
3.2
SITE VISITS
No site visit is scheduled.
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3.3
WITHDRAWAL OF BID
A bidder may withdraw its bid by written request at any time prior to the deadline set for receipt of
bids. Withdrawal requests must be in writing, signed by the bidder and received by MCCCD prior to
the time designated for receipt of bids. No bid may be withdrawn or modified after that deadline.
Withdrawn bids may be resubmitted up to the time designated for the receipt of bids. Unless
otherwise specified under Paragraph 2.0 above, bids shall be binding upon bidders for a period of
ninety (90) days after due date and any additional units may be purchased at the agreed upon price
for that period (90 days).
3.4
ADDENDA
Any interpretation, correction, or change of this IFB will be made by written addendum issued by the
MCCCD Purchasing Department. Interpretations, corrections, or changes of this IFB made in any
other manner will not be binding, and bidders may not rely upon such interpretations, corrections,
and changes. Addenda will be mailed or faxed to all that are known to have received a copy of the
IFB. Addenda will also be posted to the bid documents on the Purchasing website located at
www.maricops.edu/purchasing. Since failure to acknowledge any addendum(s) may be cause for
rejection, bidders must return the addendum/completed acknowledgment(s) prior to or with
their bids.
3.5
DEVIATIONS
Bids that deviate from the IFB’s specifications or scope of work, or that takes exception to the Terms
and Conditions specified in Parts 4.0 and 5.0 are subject to rejection without consideration.
3.6
PROPRIETARY INFORMATION
Under Arizona public records law, documents in the hands of MCCCD are presumed to be public
unless they qualify as confidential under a narrow set of criteria. Bidders must identify and mark the
specific materials that they claim are proprietary. However, be aware that most if not all of what is
generally contained in a bid does not qualify for confidentiality under the law. MCCCD Purchasing
Manager will make the final determination as to whether or not the information is confidential.
MCCCD discourages the submission of bids that designate significant amounts of information as
proprietary and will only make a reasonable effort to protect the confidentiality of any such
information. MCCCD, as a public entity subject to the State of Arizona’s public records law, cannot
and does not warrant that proprietary information will not be disclosed. MCCCD has the right to use
any or all information included in the bids submitted for its own, non-commercial purposes.
3.7 SUBMISSION OF BIDS
Submit your bid in the following manner: one original (marked as such), one copy, and one copy
in PDF format on CD/DVD/Flash drive. Your bid must be received no later than 3:00 PM, (local
time) July 10, 2014 at the following location (when delivering your proposal please allow for
sufficient time to check in through the Security Desk):
Main Lobby Reception Desk
Maricopa County Community College District
2411 W. 14th St.
Tempe, AZ 85281
The bids must be in a sealed envelope or box with the name of the IFB, IFB number, and the date
and time of deadline for receipt marked prominently on the outside of the envelope or box. Facsimile
(fax machine) or computer data transfer of bids will not be accepted as an original. Any bids
received after this date and time will not be accepted or considered.
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PLEASE NOTE:
A.
If you are hand-carrying or having a bid hand-delivered, you or the delivery agent
should allow sufficient time to arrive, park, and go through security prior to
dropping off your bid. This applies to any other method of delivery (FedEx, UPS,
USPS, etc.) as well. Regardless of the method of delivery, it is your
responsibility to insure on-time delivery of the proposal package.
B.
In an effort to help MCCCD manage its filing/storage facilities, submit only the
necessary and pertinent materials and documentation. Refrain from submitting
bulky promotional items, such as ring binders, catalogs and brochures that are
not pertinent to the submittal.
3.8
OPENING OF BIDS
Bids will be opened publicly, immediately following the deadline for receipt.
3.9
EVALUATION OF BIDS
This IFB does not constitute a commitment by MCCCD to award a contract. MCCCD reserves the
right to: waive any informalities; reject any or all bids; cancel the IFB; make multiple awards; or
award all or only a portion of the IFB requirements. The contract will be awarded to the lowest
responsive and responsible bidder whose bid meets, in all material respects, the requirements and
criteria defined in the IFB. No contract award will occur until MCCCD sends a notice of award,
issues a purchase order, or, if MCCCD decides to create a separate signed agreement, signs that
agreement.
3.10
POINT OF CONTACT
Bidders are not permitted to contact MCCCD staff or members of the IFB review team, if any, once
the IFB has been issued until time of award. Questions must only be sent to the buyer identified
below.
Kelvin Ong
Maricopa County Community College District
2411 W. 14th St.
Tempe, AZ 85281-6942
480 731-8548
Email: kelvin.ong@domail.maricopa.edu
DEADLINE FOR QUESTIONS is 4:00 PM, June 19, 2014. Questions received after
this time will not be acknowledged. Answers to questions requiring an addendum to
the IFB, including any resultant change of Bid Due Date, will be addressed.
3.11
COST OF PREPARING BIDS, PROVIDING ADDITIONAL MATERIALS
Any and all costs associated with the preparation of responses to this IFB, including site visits and
any other costs, are the sole responsibility of the bidder and are not reimbursable in any manner by
MCCCD.MCCCD
3.12
COMPONENTS OF THE CONTRACT
The provisions of this IFB and amendments to it, the bid of the bidder awarded the contract, and
MCCCD’s purchase order terms will constitute the provisions of the contract between MCCCD and
successful bidder (“Contract”). The IFB, amendments to it, and MCCCD’s purchase order terms
will take precedence over any inconsistent terms in a bid or in the successful bidder’s (“Contractor”)
other documents. In some cases, MCCCD may wish to integrate these component documents into a
single contract document signed by both parties. MCCCD reserves the right to negotiate with the
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Contractor and modify any of the provisions of the Contract upon mutual written agreement of the
parties.
3.13
CONTRACT COMMENCEMENT; ISSUANCE OF A PURCHASE ORDER
It is the intent of MCCCD to commence the contract awarded under this IFB on or before July 20th,
2014. However, the bidder awarded the contract may not initiate any activities related to the
award until it receives a purchase order from MCCCD.
3.14
NON-COLLUSION
MCCCD encourages free and open competition. Whenever possible, specifications and terms and
conditions are designed to accomplish this objective. The bidder's signature on its bid guarantees that
any prices offered have been established without collusion with other eligible bidders and without
any effort to preclude MCCCD from obtaining the best possible competitive price.
3.15
SUBSTITUTE ITEMS
Substitute items are permitted provided the items contained in the Bid Response meet the
digital transmission specifications of the Federal Communications Commission, the Ibiquity
IBOC HD-Radio™ Transmission System and the specific needs described within the scope of
the Section 6 Specifications contained in this Invitation For Bid.
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4.0
STANDARD TERMS AND CONDITIONS
4.1
CONTRACT TERM
Single one-time purchase (non-extendable contract
One-year purchase with extension options
Other:
4.2
LEGAL WORKER REQUIREMENTS
To the extent applicable to this Contract under Arizona Revised Statutes § 41-4401, Contractor
warrants on behalf of itself and its subcontractors that it verifies the employment eligibility through
the e-verify program of any employee it hires and complies with federal immigration laws and
regulations relating to their employees. Contractor understands that a breach of this warranty is a
material breach of the Contract that is subject to penalties up to and including termination of the
Contract. As required by law, MCCCD retains the legal right to inspect the papers relating to the
Contract of any Contractor or subcontractor employee who works on the Contract to ensure that the
Contractor or subcontractor is complying with the warranty specified in this clause.
4.3
CERTIFICATIONS
Pursuant to Arizona Revised Statutes § 35-391.06 & 35-393.06, Contractor certifies that it does not
have a scrutinized business operation in either Sudan or Iran.
4.4
PARTIES TO AGREEMENT
The Contract shall be between MCCCD and the successful bidder (“Contractor”).
4.5
LIABILITY FOR TAXES
The Contractor is responsible for paying all taxes applicable to its operations, business property and
income. MCCCD shall not be liable for any tax imposed either directly or indirectly upon the
Contractor, except that MCCCD will pay as part of the Contract price any transaction privilege or
use tax assessed on Contractor’s provision of the services, equipment or materials under the
Contract.
4.5
FORCE MAJEURE
If the performance of a party under this Contract is interrupted or suspended due to riots, wars,
public emergencies or calamities, fires, earthquakes, Acts of God, government restrictions, labor
disturbances or strikes, or other conditions beyond any control of that party (“Force Majeure”),
performance will be suspended or excused for the reasonable duration of the Force Majeure. The
party claiming that its performance is interrupted or prevented must promptly deliver notice to the
other party identifying the Force Majeure and use its best efforts to perform to the extent that it is
able. If the Force Majeure does not abate within a reasonable amount of time, then either party may
terminate this Contract by providing written notice to the other party. Alternatively, the parties may
agree to extend the term of the Contract for a period of time equal to the duration of the Force
Majeure.
4.6
CONTRACT ASSIGNMENT
Contractor may not, in part or in whole, subcontract (except as otherwise specified in Contractor’s
bid, delegate or assign this Contract without the prior written permission of a representative of
MCCCD authorized to sign contracts.
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4.7
NO WAIVER
MCCCD's failure to notify the Contractor or to object to the Contractor's non-compliance with the
terms of the Contract shall not be deemed a waiver of MCCCD's right to demand compliance with
the Contract or to terminate the Contract for breach for the Contractor's subsequent non-compliance
with any term of the Contract, or its repeated failure to perform according to the Contract.
4.8
CONTRACT EXTENSION
If the term of this Contract is extendable, MCCCD may provide the Contractor with written notice of
any intent to extend the Contract ninety (90) days before the end of the initial or subsequent Contract
term. Alternatively, MCCCD may simply issue a purchase order to the Contractor for the extended
term. MCCCD reserves the right to unilaterally extend the period of any Contract for sixty (60) days
beyond the stated expiration date.
4.9
FINANCIAL TRANSACITONS
If the Contractor is responsible for handling any type of financial transaction for MCCCD, the
Contractor shall demonstrate annually, as applicable, that it complies with the Statement on
Standards for Attestation Engagements (SSAE) No. 16, known as SSAE 16, established by the
Auditing Standards Board (ASB) of the American Institute of Certified Public Accountants
(AICPA). The Contractor shall provide its annual report, as applicable, on a reporting form or forms
adopted as part of SSAE No. 16 no later than 30 days after MCCCD requests it in writing.
4.10
FERPA
If Contractor has access to students' educational records, Contractor shall limit its employees' access
to the records to those persons for whom access is essential to the performance of this Contract.
Except as necessary to perform the work under this Contract, Contractor is prohibited from
disclosing those records. At all times during this Contract, Contractor shall comply with the terms of
the Family Educational Rights and Privacy Act of 1974 in all respects and shall be responsible for
ensuring that any subcontractors involved in the Contract work also comply.
4.11
INSURANCE REQUIREMENTS
Generally speaking, MCCCD wishes to do business only with vendors who embrace good business
practices. Therefore, the Contractor shall maintain during the term of the Contract the insurance
policies specified in this paragraph issued by companies licensed in Arizona with a current A.M.
Best rating of A:VIII or better. Before the start of Contract performance, MCCCD has the right to
direct the Contractor to furnish the MCCCD Risk Manager with certificates of insurance evidencing
the required coverage, conditions, and limits required by the Contract at the following address:
MCCCD Risk Manager
2411 West 14th Street
Tempe, AZ 85281-6942
Tel: 480-731-8879 / Fax: 480-731-8890
The insurance policies, except Workers’ Compensation and Professional Liability, must be endorsed
to name Maricopa Community Colleges, its agents, officers, officials, employees, and volunteers as
additional insured with this language or its equivalent:
Maricopa County Community College District, its agents, officers, officials,
employees, and volunteers are hereby named as additional insureds as their
interest may appear.
In the event any insurance policy(ies) required by the Contract is (are) written on a “claims made”
basis, coverage shall extend for two years past completion and acceptance of the Contractor’s work
or services and must be evidenced by annual certificates of insurance. The insurance policies shall
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be endorsed stating that they shall not expire, be cancelled, suspended, voided, or materially changed
without 30 days written notice by certified mail to MCCCD Risk Manager. The Contractor’s
insurance must be primary, and any insurance or self-insurance maintained by MCCCD shall not
contribute to it. If any part of the Contract is subcontracted, these insurance requirements also apply
to all subcontractors.
A.
B.
C.
D.
Commercial General Liability insurance with a limit of not less than $1,000,000
per occurrence for bodily injury, property damage, personal injury, and products and
completed operations, including but not limited to, the liability assumed under the
indemnification provisions of this Contract.
Automobile Liability insurance with a combined single limit for bodily injury and
property damage of not less than $1,000,000.00 each occurrence with respect to the
Contractor’s owned, hired, and non-owned vehicles.
Worker’s Compensation insurance with limits statutorily required by any Federal
or State law and Employer’s Liability insurance of not less than $100,000 for each
accident, $100,000 disease for each employee, and $500,000 disease policy limit.
If applicable, Professional Liability insurance covering acts, errors, mistakes, and
omissions arising out of the work or services performed by the Contractor, or any
person employed by the Contractor, with a limit of not less than $1,000,000 each
claim.
4.12
INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless
MCCCD, its agents, officers, officials, employees, and volunteers from and against all claims,
damages, losses, and expenses (including but not limited to attorney fees and court costs) arising
from the negligent or intentional acts or omissions of the Contractor, its agents, employees, or any
tier of Contractor's subcontractors in the performance of the Contract. The amount and type of
insurance coverage requirements set forth above will in no way be construed as limiting the scope of
indemnification in this paragraph.
Contractor shall also indemnify, defend and hold harmless MCCCD and its officers, officials,
employees and agents against any claim (including but not limited to attorney fees and court costs)
that their authorized use of Contractor’s services or materials under this Agreement violates the
claimant’s property rights. Contractor shall be responsible for obtaining any intellectual property
consents for materials or services that it provides under this Contract.
4.13
PERMITS
The Contractor shall be financially responsible for obtaining all required permits, licenses, and
bonding related to this Contract to comply with pertinent municipal, county, State and Federal laws.
4.14
PROVISION OF SUPPLIES, MATERIALS AND LABOR
The Contractor shall furnish all materials, equipment, and services, as appropriate, for the efficient
and sound performance of this Contract, or in subsequent extensions or amendments.
4.15
CONFLICT OF INTEREST
Notice is given of Arizona Revised Statutes §38-511 under which MCCCD may cancel a contract
without recourse for any conflict of interest described in that law.
See:
http://www.azleg.gov/FormatDocument.asp?inDoc=/ars/38/00511.htm&Title=38&DocType=ARS
4.16
SAFEKEEPING OF RECORDS
Contractor shall keep in a safe place all financial and performance records and statements pertaining
to this Contract for a period of three (3) years from the close of each term of the Contract.
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4.17
AUDITS
Contractor shall make available during normal business hours and with advance notice from
MCCCD all records pertaining to the Contract for purposes of audit by MCCCD staff or other public
agencies having jurisdiction over or audit rights involving the expenditure of MCCCD funds.
4.18
UNAUTHORIZED COSTS OR COSTS OUTSIDE SCOPE OF AGREEMENT;
TRAVEL
A.
Costs or expenses of the Contractor relating to its performance of this Contract that
are not included in the Contract price are the sole responsibility of the Contractor
and not of or reimbursable by MCCCD.
B.
If, for good cause, any amendment to the Contract specifies that MCCCD will
reimburse the Contractor a specific cost, Contractor may not charge MCCCD that
cost without MCCCD approving a prior estimate of it. Additionally, MCCCD
reimburses travel and related expenses only at the rate that it reimburses its
employees.
4.19
NON-DISCRIMINATION
In connection with the performance of work under this Contract, the Contractor agrees to comply
with all applicable laws and executive orders relating to discrimination and equal opportunity.
Additionally, Contractor shall not to discriminate against any employee or applicant for employment
because of race, color, religion, national origin, sex (including sexual harassment and pregnancy),
sexual orientation, handicap/disability, age and disabled or Vietnam era veteran status. The
Contractor shall at all times comply with the Americans with Disabilities Act as it may apply.
4.20
COMPLIANCE WITH LAWS
The Contractor shall at all times comply with the Federal Immigration Reform and Control Act of
1986 (and by any subsequent amendments to it) and shall indemnify, hold harmless, and defend
MCCCD from any and all costs or expenses whatsoever arising out of Contractor's compliance or
noncompliance with that law. Additionally, Contractor agrees to abide by all applicable laws that
apply to it and this Contract, including executive orders of the Governor of the State of Arizona
4.21
CONTRACT TERMINATION
A.
MCCCD may terminate this Contract for convenience by giving Contractor 15 day’s
written notice of termination.
B.
A non-breaching party may terminate this Contract for the failure of the other party
to comply with this Contract by giving that other party 10 days’ written notice of the
failure to comply. MCCCD’s dispute of the quality of Contractor’s materials,
equipment or services, or of a Contractor invoice, will not be considered a breach of
this Contract.
C.
MCCCD may terminate this Contract immediately if the Contractor files for
bankruptcy or receivership, or takes any actions relating to insolvency, such as an
assignment for the benefit of creditors.
4.22
BREACH CURE; REPLACEMENT
The Contractor shall perform all requirements of the Contract in a manner consistent with the highest
industry standards. If MCCCD provides the Contractor with a 10-day written notice under the
Contract Termination Clause, Paragraph 4.21, that Contractor has breached the Contract, the
Contractor must take immediate action to correct the deficiency identified in the notice. Contractor’s
failure to cure the deficiency within 10 days of receipt of the written notice will result in termination
8
of the Contract. On termination, MCCCD has the right to purchase replacement services or materials
and well as to exercise all of its remedies under applicable law and in equity. That includes recovery
of its expenses and the costs associated with the Contractor’s failure to comply with the Contract,
including the costs of alternative services or materials to complete the Contract work to MCCCD’s
satisfaction.
4.23
INTERPRETATION
The parties intend this Contract to express their complete and final agreement.
4.24
RISK
The Contractor assumes all risk as to difficulties that are due to any unfavorable conditions within its
direct and indirect control except for Force Majeure. Additionally, the Contractor assumes all risk
for difficulties in the nature of the project or the work that the Contractor knew or should have
known about at the submission of its bid or, if applicable, at the time of individual purchases under
this Contract.
4.25
CONFIDENTIAL INFORMATION/PRIVACY LAWS
For purposes of this Contract, Confidential Information is defined as any and all information and
data whose collection, disclosure, protection, and disposition is governed by state or federal law or
regulation. This information includes, but is not limited to, Social Security Numbers, student
records, financial records regarding students (or their parents or sponsors), financial and personal
information regarding MCCCD employees, and other personally identifiable information identified
by law. Contractor agrees that Confidential Information provided to them during the Contractor’s
performance under the Contract shall be used only and exclusively to support the service and service
execution and not for any other purpose. This shall include not examining data for targeted
marketing either within the confines of the service or external to the service (e.g., keyword
indexing). The Contractor may use aggregate statistics on service usage in order to enhance or
optimize the functionality of the service. If applicable, Contractor warrants and confirms that it
meets the Payment Card Industry Data Security Standard (PCI) and other major payment card
association security requirements related to cardholder data.
4.26
PURCHASES OF OTHER PUBLIC ENTITIES
MCCCD has entered into Cooperative Purchasing Agreements with Arizona State University,
Maricopa County, and other public entities. MCCCD is also an active member of the Strategic
Alliance for Volume Expenditures (SAVE) Cooperative agreement. Under these Cooperative
Purchasing Agreements and with the concurrence of the Contractor, other public entities that are
members of these associations or any entity within MCCCD may purchase services, equipment or
materials, as applicable, off of this Contract unless Contractor explicitly specified in its bid that it did
not want to make the Contract available other than to MCCCD. This provision applies only to
contracts that are for the provision of services, equipment or materials on an “as-needed” basis
throughout the contract term, and not to contracts for specific projects or one-time purchase where
the contract expires on the completion of the project or the purchase.
4.27
SUDAN AND IRAN
Pursuant to Arizona Revised Statutes §§ 35-391.06 and 35-393.06, Contractor certifies that it does
not have a scrutinized business operation in either Sudan or Iran.
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4.28
PAYMENT; BILLING
A.
MCCCD will pay for services, equipment or materials under the Contract after the
Contractor has supplied them and only after the Contractor submits a detailed
invoice iteming the services/deliverables, equipment or materials provided and the
dates that they were provided. MCCCD may request supporting documentation for
an invoice. Where the Contractor is to provide services or materials over a period of
time, such as for a project, MCCCD may agree to pay progress payments. Progress
payments will be paid in arrears and require that the Contractor submit the detailed
invoice specified in this clause. MCCCD reserves the right to dispute an invoice or
make partial payment based on the Contractor’s failure to perform the Contractor’s
work according to the Contract, including for lack of timeliness or failure to provide
deliverables. CONTRACTOR MAY NOT BEGIN WORK UNDER THE
CONTRACT NOR WILL ANY PAYMENT BE MADE WITHOUT THE
CONTRACTOR RECEIVING A SIGNED PURCHASE ORDER FROM THE
MCCCD PURCHASING DEPARTMENT.
B.
If MCCCD permits the Contractor to receive progress payments, Contractor may
only invoice in increments of 30 days or more. The monthly billings should be
submitted to the “BILL TO” address or “E MAIL ADDRESS” shown on the
purchase order.
4.29
ADVERTISING AND PROMOTION
The name or logos of the Maricopa County Community College District or those of any of the
colleges, skill centers, or programs under MCCCD’s jurisdiction, shall not be used by Contractor
except as may be required to perform this Contract and as approved under MCCCD’s “Use of
MCCCD Marks” regulation at:
http://www.maricopa.edu/publicstewardship/governance/adminregs/auxiliary/4_19.php
4.30
UNAVAILABILITY OF FUNDS
MCCCD may terminate this Agreement, without penalty, if its Governing Board fails to appropriate
funds in subsequent fiscal years to support the specific program that is the subject of this Agreement.
MCCCD shall give Contractor prompt written notice after it knows that funding will not be
available.
4.31
NO WAIVER OF SOVEREIGN IMMUNITY
Nothing in this Agreement shall be interpreted or construed to waive MCCCD’s sovereign immunity
under the laws of the State of Arizona.
4.32
APPLICABLE LAW
The laws of the State of Arizona apply to every aspect of this Contract.
4.33
PROPERTY RIGHTS
Except for pre-existing works of the Contractor or works of third parties for which Contractor has
the permission to supply to MCCCD under this Contract, MCCCD shall, at all times, retain
ownership in and the rights to any creative works, research data, reports, designs, recordings,
graphical representations, or works of similar nature (“Works”) to be developed and delivered under
this Contract. Contractor agrees that the Works are “works for hire” and assigns all of the
Contractor’s right, title, and interest to MCCCD.
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4.34
DOCUMENTATION OF ANALYSES TO SUPPORT FINDINGS, CONCLUSIONS
AND RECOMMENDATIONS
If the work under the Contract requires the Contractor to make findings, conclusions or
recommendations to MCCCD, the Contractor shall retain during performance and provide to
MCCCD detailed analyses relating to each of its findings, conclusions or recommendations, whether
or not the analyses support or are inconsistent with the findings, conclusions or recommendations.
Unless specified in Part this IFB, Contractor shall provide that documentation separately but at the
same time that it presents its findings, conclusions and recommendations. MCCCD reserves the right
to withhold or deduct payments otherwise due to Contractor if it fails to provide the detailed
analyses.
4.35
NOTICES
Notices to MCCCD under this Contract shall be made to: Purchasing Manager, Maricopa
Community Colleges, 2411 West 14th Street, Tempe, Arizona 85281-6942.
4.36
REVISIONS TO THE CONTRACT WORK OR PRICE
Contractor is on notice that the only MCCCD representatives who may authorize revisions to the
Contract are the persons at MCCCD’s District Office who are authorized to sign contracts.
Revisions include deletions of or additions to the work, alterations of performance time, or changes
in pricing. Any revision must be reflected in a written amendment to the Contract that is signed by a
representative of MCCCD authorized to sign contracts. The person requesting a revision in the
Contract, whether it is the Contractor or an MCCCD employee, must provide the MCCCD
authorized representative with documentation to support the requested change. It is the Contractor’s
responsibility to ensure that revisions of the Contract have been appropriately authorized before
proceeding with the revised work.
MCCCD may review a fully documented request for a price increase only after the Contract has been
in effect for one (1) full year. Unless the Contractor’s scope of work has increased at MCCCD’s
authorization, a price increase adjustment shall only be considered at the time of a Contract
extension and shall be a factor in the extension review process. The requested increase shall be based
upon a cost increase to the Contractor that was clearly unpredictable at the time of the offer and is
directly correlated to the price of the material, equipment or service concerned. MCCCD shall
determine whether the requested price increase or an alternate option is in its best interest.
4.37
GIFTS, GRATUITIES, UNRELATED COMPENSATION AND CONFLICTS OF
INTEREST
In the interest of public stewardship, MCCCD holds its employees, officers, and vendors to high
ethical standards. Arizona state law prohibits an MCCCD employee or officer from participating in
any way in any MCCCD decision, contract, sale or purchase if he or she has received something of
value from an outside party whose interests are involved in that MCCCD decision, contract, sale or
purchase. Additionally, Arizona state law precludes any MCCCD employee or officer from
obtaining compensation of any kind for performing his or her responsibilities other than the
compensation provided by MCCCD. MCCCD also has adopted a regulation that prohibits any
employee from accepting any cash, currency, item with a value of more than $50 (from a single
source in a fiscal year), meal, beverage or cost of entertainment if it could be interpreted as an
enticement to receive MCCCD business (whether or not paid for by a vendor or by a vendor’s
personal funds) or if there is an expectation of future financial benefit to the vendor. In keeping with
these policies, Contractor certifies that neither it nor, if applicable, its subcontractors, suppliers, or
distributors, has offered anything of value, and will not offer anything of value so long as it does
business with MCCCD, to an MCCCD employee or officer responsible for MCCCD decisions,
contracts, sales or purchases that may benefit Contractor or its subcontractors, suppliers or
distributors.
11
4.38
SAFETY PROGRAM
Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and
programs in relating to, and arising out of, the Contractor's performance under the Contract.
Contractor shall take all necessary precautions for the safety of, and shall provide all necessary
protection to prevent damage, injury, or loss to:
A.
All employees on the work site and all other persons who may be affected.
B.
All of the work, materials, and equipment to be incorporated therein, whether in the
work site, storage or of the work site.
Contractor shall comply with all applicable laws, ordinances, rules and regulations of any public
authority having jurisdiction for the safety of persons or property or to protect them from damage,
injury or loss. As applicable, Contractor shall erect and maintain, as required by existing and future
conditions of the Contract, all necessary safeguards for safety and protection, including posting
danger signs and other warning against hazards and promulgating safety regulations. Contractor
shall comply with all OSHA standards as they apply to the Contractor's performance.
4.39
COMPONENTS OF THE CONTRACT
The provisions of this IFB and amendments to it, the bid of the bidder awarded the contract, and
MCCCD’s purchase order terms will constitute the provisions of the contract between MCCCD and
Contract. The IFB, amendments to it, and MCCCD’s purchase order terms will take precedence
over any inconsistent terms in a bid or in the Contractor other documents.
4.40
DATA OWNERSHIP, RETENTION AND RETRIEVAL
As a political subdivision of the state of Arizona, the Maricopa County Community College
District (MCCCD) is subject to applicable laws related to the inspection and production of
public records. A public record entails any record, either paper or electronic, made by a
public officer (including members of the Governing Board, faculty, staff and administrators)
and kept as a memorial of an official transaction. Pursuant to ARS §41-151.12, MCCCD
must retain records according to established retention periods. Records required for ongoing
or foreseeable official proceedings such as audits, lawsuits or investigations must be retained
until released from such official proceedings. If the Contractor is supplying hosted services
to MCCCD, those services must comply with all of the following:
•
•
•
•
•
•
•
archive records according to variable time periods/life cycles;
search and retrieve records based upon content;
place a litigation hold on records to ensure that they are not deleted;
grant direct access to the MCCCD for its own search and production of records;
preserve meta data;
produce electronic records in their native format; and
be compliant with the Americans With Disabilities Act.
MCCCD owns all of the records and data that the Contractor hosts on MCCCD’s behalf.
Contractor will not disclose, use, destroy, transfer or otherwise manage those records and
data except as provided in the Contract or, if the Contract is silent, without the express
written approval of an authorized MCCCD representative. Contractor will work with
MCCCD to transfer all of MCCCD’s records and data to MCCCD on the termination or
expiration of the Contract.
12
4.41 PRIVACY LAWS AND CONFIDENTIAL INFORMATION
For purposes of this Contract, Confidential Information is defined as any and all information
and data whose collection, disclosure, protection, and disposition is governed by state,
federal or international law. This information includes, but is not limited to, Social Security
Numbers, student records, financial records regarding students (or their parents or sponsors),
financial and personal information regarding MCCCD employees, and other personally
identifiable information identified by law. If the Contractor has access to MCCCD
Confidential Information under this Contract, Contractor agrees that Confidential
Information provided to them will be used only and exclusively to support the service and
service execution and not for any other purpose. This will include not examining data for
targeted marketing either within the confines of the service or external to the service (e.g.,
keyword indexing). Contractor warrants and confirms that its hosting services meets
applicable legal and industry security standards, including qualifying for “safe harbor” rules
under applicable data breach laws. Contractor will indemnify, defend and hold MCCCD
harmless from claims of any kind relating to the disclosure of Confidential Information
caused due to the hosting of that information by Contractor. At all times during this
Contract, Contractor will maintain privacy policies and data breach response plans that
comply with the requirements of applicable laws and the regulatory agencies responsible for
enforcing them. Contractor will supply the appropriate MCCCD representative with copies
of those policies and plans upon request.
4.42 CYBER INSURANCE
If Contractor has access to MCCCD Confidential Information under this Contract,
Contractor will maintain during the term of the Contract insurance policies covering cyber
attacks at levels that MCCCD approves covering data security and breach. .
4.43 COOPERATION
If the Contractor has access to Confidential Information under this Contract, Contractor
agrees to provide 24-hour notice to MCCCD’s Office of the General Counsel (480-7418878) of instances in which it reasonably believes that MCCCD’s Confidential Information
may have been inappropriately accessed. Additionally, Contractor will supply MCCCD
with a description about the Confidential Information that was accessed as Contractor has
available at the time of the notice, and will keep the MCCCD Office of General Counsel
updated promptly as additional details about the nature of the Confidential Information
become available.
13
5.0
STANDARD
PROCUREMENTS
5.1
TERMS
AND
CONDITIONS
FOR
SPECIFIC
TYPES
OF
MATERIALS AND EQUIPMENT
A.
Title and Risk of Loss. The title and risk of loss of materials and equipment
(collectively, “Goods”) will not pass to MCCCD until the Goods are within
MCCCD’s care, custody and control at the point of delivery.
B.
Delivery/FOB. Delivery of Goods under this Contract is Free on Board Destination.
The Contract prices must include shipping, delivery and unloading costs.
C.
Substitutions. Contractor may not substitute Goods required under this Contract.
Providing substitutions or any attempt to do so will be considered a breach of the
Contract.
D.
Warranties. In addition to the warranties that apply by law, Contractor shall provide
MCCCD at the start of performance under this Contract with all documentation
regarding additional warranties relating to the Goods.
E.
Purchase Order Terms. See MCCCD’s purchase order terms for additional
requirements at: http://www.maricopa.edu/purchasing/t&c.html
5.2
SERVICES
A.
Performance Standards. Contractor shall, at all times during this Contract, provide
the services within the highest standards of its profession. Contractor certifies that it shall maintain
all applicable licenses/certifications and must provide notice immediately to MCCCD of any change
in any license/certification. Contractor warrants that the services provided shall conform to the
Contract.
B.
Record and Data Retention and Ownership. As a political subdivision of the state of
Arizona, MCCCD is subject to applicable laws related to the inspection and production of public
records. A public record entails any record, either paper or electronic, made by a public officer
(including members of the Governing Board, faculty, staff and administrators) and kept as a
memorial of an official transaction. Pursuant to Arizona Revised Statutes §41-151.12, MCCCD must
retain records according to established retention periods. Records required for ongoing or foreseeable
official proceedings such as audits, lawsuits or investigations must be retained until released from
such official proceedings. Thus, the Contractor’s hosted system shall have the ability to:
1.
2.
3.
4.
5.
6.
archive records according to variable time periods/life cycles;
search and retrieve records based upon content;
place a litigation hold on records to ensure that they are not deleted;
grant direct access to MCCCD for its own search and production of records;
preservation of meta data
be fully accessible to the disabled in compliance with the Americans With Disabilities Act as
well as applicable state laws
MCCCD owns all of the records and data that the Contractor hosts on MCCCD’s behalf. Contractor
shall not disclose, use, destroy, transfer or otherwise manage those records and data except as
provided in the Contract or, if the Contract is silent, without the express written approval of an
authorized MCCCD representative. Contractor shall work with MCCCD to transfer all of MCCCD’s
records and data to MCCCD on the termination or expiration of the Contract.
14
6.0
Specifications
General Requirements:
Rio Salado College Division of Public Service, located at 2323 W. 14th St., Tempe, AZ
85281, is requesting bids for the purchase of IBOC DIGITAL FM (“HD RADIO™”)
TRANSMISSION SYSTEM as part of its plans to upgrade and provide service redundancy
at the South Mountain transmission facilities of station KJZZ located in Phoenix, AZ.
REQUIREMENTS:
1. All equipment must be original and new and in proper working condition. Bidder must ensure
all equipment is of the highest quality and material. Inferior quality products will be rejected.
MCCCD is the sole judge of product quality.
2. Bidder must be an authorized dealer for the equipment they are bidding. Proof of this
designation will be required prior to award and may be submitted by Proposer with their
submittal to this bid.
3. Manufacturer’s warranty must accompany all items. Additionally, successful bidder must
warranty the equipment, supplies, parts, and accessories are operational after installation.
4. Specify the lead time for the each piece of equipment listed in the Itemized Price List and
provide an approximate delivery and installation date. This can be submitted on a separate
sheet of paper and accompany your price proposal.
5. Provide total trade-in allowance from ATTACHMENT A. (Item #7 in Itemized Price List)
NOTE: Site visits to examine trade-in equipment are to be by appointment only with Mr.
David V. Atkins at 480-774-8234.
PRODUCT: 1 IBOC DIGITAL FM (“HD RADIO™”) TRANSMISSION SYSTEM
Functional Description
•
•
•
•
•
•
•
The HD Radio™ transmission system will be installed to serve as the primary transmission
system for radio station KJZZ.
Analog and HD Radio signals of the new transmission system shall pass through a single
transmitter with the combining occurring at low level within the exciter – a hybrid FM-plusdigital transmission mode.
The new transmission system shall also be capable of amplifying an analog-only FM
transmission.
The HD Radio™ transmission system shall provide HD radio data and carriers, as well as
HD2 and HD3 audio and data streams, and shall all utilize components and software
manufactured and supported by the transmitter manufacturer.
The HD Radio™ transmission system shall employ an Exgine subsystem, allowing the
Exporter, Importer, and audio processing to be located at the studio site.
The transmission system shall be capable of operation with an analog RF power output of at
least 40,000 Watts, with a digital injection level of -20 dBc in hybrid mode. The
transmission system shall also accommodate increased digital injection levels of -14 dBc
(IBOC of 4% of analog) in hybrid mode, to a minimum of 36,000 Watts into a 1.2:1 VSWR,
and -10 dBc (IBOC of 10% of analog) in hybrid mode, to a minimum of 26000 Watts into a
1.2:1 VSWR.
The HD Radio™ transmission system shall include 2 HD Radio™ capable RF exciters with
an automatic switchover system designed to detect a fault with the in-service exciter and
automatically switch to the secondary exciter.
15
Equipment Description
•
Quantity 1 – solid state FM transmitter with integrated exciters and Exgine card, such as the
Nautel GV-40HD or approved equal.
o The transmitter shall be solid state, for operation in either conventional analog FM
or hybrid FM-plus-digital transmission modes without modification.
o Optional HD Power Boost shall be available to reduce peak power required and
increase transmitter efficiency through the use of intelligent algorithms.
o RF Power Output Range:
Analog Mode: 1200 Watts to 44,000 Watts into a 1.2 VSWR.
1200 W to 40,000 W into a 1.5 VSWR.
Hybrid Mode (-20 dB): 40,000 Watts Max Power into a 1.2 VSWR.
30,000 Watts Max Power into a 1.5 VSWR.
Hybrid Mode (-14 dB): 36000 Watts Max Power into a 1.2 VSWR.
25,000 Watts Max Power into a 1.5 VSWR.
Hybrid Mode (-10 dB): 26,000 W Max Power into a 1.2 VSWR
21,500 Watts Max Power into a 1.5 VSWR.
o The transmitter shall provide 16 Broadband Hot Plug Power Modules for redundant
operation; each Power Module shall have a self-contained IPA amplifier for
maximum redundancy. Each Power Module shall have multiple independent low
volume cooling fans, tachometer monitored, and shall not be dependent on a single
blower cooling system.
o The transmitter shall provide 32 Hot Plug Switching Power Supply Modules for
redundant operation.
o The transmitter shall provide 2 IPA power supplies, configured to provide hot
backup.
o The Transmitter shall be capable of operation into an RF Load VSWR of 1.45:1, and
employ automatic power reduction into higher VSWR conditions.
o The Transmitter shall be protected from open and short circuits at all phase angles.
o Asynchronous AM S/N Ratio: Better than 60 dB below reference carrier with 100%
amplitude modulation using 75 µs de-emphasis (no FM modulation present).
o Synchronous AM S/N Ratio: Better than 50 dB below reference carrier with 100%
amplitude modulation using 75 µs de-emphasis.
o The transmitter shall provide a built-in Web server for remote access and control.
o The transmitter shall provide a built-in spectrum analyzer for monitoring of analog
and digital signals.
o The transmitter shall provide comprehensive monitoring and control of the module
level. Extensive logging of all functions.
o RF Output connection: 4-1/16 inch EIA, female flange.
o AC Input Voltage: 180 V ac to 264 V ac, single phase or three phase, as specified by
station.
o The transmitter shall provide a set of connections to an external uninterruptable
power supply that is specifically designed to power the transmitter’s low voltage
control circuitry and exciter stages during a momentary loss of external electrical
power.
16
o
•
Quantity 2 - Integrated FM exciters with Exgine cards. (Shipped Installed and
Tested in the Transmitter)
o
o
o
o
•
The Exgine circuitry shall be contained on a card installed in the exciter. The Exgine
shall accept the digital channel program feed via LAN connections, decode the data,
and produce I and Q signals for the exciter’s up-converter circuitry. The Exgine
shall utilize internal timing hardware to synchronize the data packets, thereby
eliminating the requirement for GPS timing inputs at the transmitter site.
The Integrated FM Exciters shall be equipped with the following Input/Output signal
interface capabilities:
AES-3 Digital In, AES-192 MPX Composite In, Analog Discrete Left and
Right In/Out, Analog Composite In, Monitor Out, USB, 2xRJ45, 10MHz
out, 44.1 kHz out, Remote command, metering, & status In/Out.
The Integrated FM Exciters shall be equipped with two built-in SCA Generators and
one internal RBDS/RDS Coder.
The Integrated FM Exciters shall incorporate true adaptive pre-correction, constantly
adjusting HD signal to compensate for transmitter non-linearities. In addition,
exciter shall include adaptive group delay equalization, to optimize operation into a
channel combiner.
Quantity 1 – HD Radio Exporter Unit, Nautel XPR Exporter Plus, or approved
equal. (Shipped with the Transmitter)
o
o
o
o
o
•
The transmitter shall include complete documentation on the proper interconnection
of the transmitter’s low voltage control circuitry and exciter stages to an external
uninterruptable power supply as part of the transmitter system.
The HD Radio Exporter Unit shall encode Main Program Service (“MPS”) audio
and combine it with Program Associated Data (“PAD”) and with Advanced
Application Services (“AAS”) from the Importer.
The HD Radio Exporter Unit shall encode using the iBiquity HD codec and
encoding algorithms of the HD Radio system and shall be housed in the exporter,
allowing the importer, exporter and all audio processing to be located at the studio.
The HD Radio Exporter Unit shall utilize 100% solid state architecture, with all
software embedded within flash-based memory, with no hard drives or moving
parts.
The HD Radio Exporter Unit shall include an integrated GPS receiver.
The HD Radio Exporter Unit shall include external GPS antenna and interconnect
cable.
Quantity 1 – HD Radio Importer Unit, Nautel IPR Importer Plus, or approved equal.
(Shipped with the Transmitter)
o
o
The HD Radio Importer Unit shall encode up to two Supplemental Program Services
(“SPS”) secondary audio feeds and multiplex secondary audio Program Associated
Data (“PAD”) data, to be delivered via TCP/IP Ethernet connection to the Exporter
Plus.
The HD Radio Importer Unit shall perform the allocation of MPS and SPS audio
channel bandwidths in the transmitted HD Radio signal and shall be user
configurable through the Importer.
17
o
o
o
The HD Radio Importer Unit shall include a power interface for an external
Uninterruptible Power Supply for the purpose of supplying power to the system’s
exciters and low voltage control circuitry during commercial power interruptions.
The HD Radio Importer Unit shall include an integrated GPS receiver.
The HD Radio Importer Unit shall include external GPS antenna and interconnect
cable.
System Delivery
•
•
•
•
The HD Radio™ transmission system shall be packaged for shipping in such a way as to
prevent damage to the transmitting equipment, EIA rack mounted accessories, and all system
related components.
The HD Radio™ transmission system shall be delivered via standard or LTL motor freight,
F.O.B. Phoenix, AZ within 45 days of receipt of order.
Concurrent with the delivery of The HD Radio™ transmission system described in this
specification, Vendor will remove at Vendor’s expense, an existing analog FM transmitter, a
Continental Electronics model 816R-2B, S/N 958.
Vendor shall make its own arrangements for removal of and transportation of the existing
Continental analog transmitter described in item 1.3.3 of this specification from the
KJZZ/KBAQ facility at South Mountain Arizona.
Trade-In Allowance
•
Vendor shall include a trade-in allowance for the Continental Electronics transmitter stated
in item and listed as such on a separate line item in Vendor’s bid response. This transmitter
was last tuned to frequency 89.5 Mhz. and was fully operational when last used in 2010.
Installation Services
•
•
•
•
Vendor shall include installation services for The IBOC DIGITAL FM (“HD RADIO™”)
Transmission System described in this specification as a separate line item included in
Vendor’s bid response.
Installation services shall include physical placement of the transmitter in Customer’s
building facility, connection of low voltage control, network, status, metering, and audio
signals necessary for Customer’s use.
Installation services shall include a complete FCC installation Proof-of-Performance report
for Customer’s records.
Installation services shall NOT include the connection of Primary Electrical Power to the
transmitter. Such work shall be performed by others in coordination with the Customer
and/or Customer’s lessor.
Equipment Training
•
•
•
Vendor shall supply as part of Vendor’s bid response, 2 factory training sessions on the
IBOC DIGITAL FM (“HD RADIO™”)Transmission System at the Vendor’s factory and
training center.
Factory training shall be defined as the normal factory schooling for the equipment described
in this specification.
Factory training shall NOT include transportation to/from Vendor’s factory and training
center, NOR shall include Customer’s lodging and incidental expenses.
18
END OF SPECIFICATION
19
7.0
PRICING PAGE (to be included in response as Tab 1)
IFB 3269-9
IBOC DIGITAL FM (“HD RADIO™”) TRANSMISSION SYSTEM
Rio Salado College Division of Public Service
This IS an all or nothing bid.
•
•
•
•
Quantity 1 – solid state FM transmitter with integrated exciters and Exgine card,
such as the Nautel GV-40HD or approved equal.
Quantity 2 - Integrated FM exciters with Exgine cards. (Shipped Installed and
Tested in the Transmitter)
Quantity 1 – HD Radio Exporter Unit, Nautel XPR Exporter Plus, or approved
equal. (Shipped with the Transmitter)
Quantity 1 – HD Radio Importer Unit, Nautel IPR Importer Plus, or approved equal.
(Shipped with the Transmitter)
Price to include all freight, delivery charges, and warranty
TOTAL PRICE (before tax)
APPLICABLE TAXES
GRAND TOTAL
$ _____________________
$ _____________________
$ _____________________
Delivery Lead Time ____________________
Prompt Payment Discount ____________________
This page must be completed and included in the IFB response.
20
8.0
ADDITIONAL REQUIREMENTS
None
9.0
BID FORMAT & SUBMITTAL REQUIREMENTS (TWO COPIES) BOUND AND
TABBED AS FOLLOWS
Tab 1:
Tab 2:
Tab 3:
Tab 4:
Tab 5:
Pricing page
Warranty (proposer to detail)
Signed addenda (if any)
Exceptions to Terms and Conditions
Signature page
10.0
SELECTION CRITERIA
The evaluation criteria are listed below in relative order of importance.
Cost
IFB Compliance
Award will be made to the lowest responsive and responsible bidder whose bid meets, in all material
respects, the requirements and criteria as defined in this IFB.
Determination of a bidder’s responsibility may include consideration of a bidder’s past performance
on other contracts. Only bids from responsible organizations or individuals, as determined by
MCCCD, which have the capability of providing the required services under this IFB shall be
considered. Representatives from MCCCD reserve the right to conduct interviews with the
individual bidders for clarification of the bids presented.
21
11.0
SIGNATURE PAGE (to be included in response as Tab 5)
A bidder by submitting a bid represents that the IFB has been read and understood and that the IFB is
made in accordance therewith. All documents submitted with the bid which requires a signature
must be signed by an individual authorized to submit a formal bid. Bids that are not signed may be
rejected. Please refrain from submitting non-requested bulky promotional items, such as ring binders,
catalogs and brochures, not pertinent to the submittal.
The Bidder by his or her signature (below) agrees to the terms and conditions in Sections 4.0
and 5.0. Any exceptions to them must be noted in tab 5. Bids submitted with terms and
conditions that conflict with Sections 4.0 and 5.0 may result in the bid being determined to be
nonresponsive and may result in the bid being rejected.
Is your firm a:
( ) Corporation*
( ) Partnership
(
) Individual
( ) Joint Venture
* If a corporation, answer the following:
(a) Where incorporated: __________________________
(b) Date incorporated:
__________________________
Have your Articles ever been suspended or revoked?
( ) Yes
( ) No
If yes, when, for what reason, and when were they reinstated: ________________________
_________________________________________________________________________
Has your firm or its parent or subsidiaries ever been debarred or suspended from providing any
goods or services to the Federal Government or other public entities?
( ) Yes ( ) No
If yes, when, for what reason, and when were they reinstated: __________________________
___________________________________________________________________________
Company: __________________________
Address:
Federal Employer ID Number:
_____________________________________
_____________________________
Print Name: __________________________
City/State/Zip Code:
_____________________
Position: _____________________________
Phone: ______________________________
Fax: _________________________________
Signature: ___________________________
E-mail address:
Date: ________________________________
_____________________________________
22
ATTACHMENT A
Machine Trade-In Equipment and Accessories
ITEM
1
DESCRIPTION
Continental Electronics Model 816R-2B 21.5 KW
FM Transmitter, S/N 958
QTY
UNIT
PRICE
EXTENDED
PRICE
1
TOTAL $ ________________
2