Basic Computer Skills
Module 5
Introduction to
Microsoft Excel 2010
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
Basic Computer Skills Module 5
Introduction to Microsoft Excel 2010
Summary
Goals:
Instructor:
Identify spreadsheet terms. Create and
manipulate worksheets and workbooks.
Delivery Method(s):
Enter formulas and functions into a
 Lecture
worksheet. Format cells within worksheets.
 Hands On
Apply page setup features to enhance a
 Lab Setting
worksheet.
 Group Work
SMART Objectives:
Specific, Measurable, Achievable, Realistic, and
Time-sensitive
By the end of this module, students should be able
to:
BCS5.1: Identify components of the
spreadsheet window using industry
terminology and efficiently navigate
throughout the worksheets and
workbook.
BCS5.2. Apply editing and enhancement
features to cell contents, e.g. edit, fill,
rotate, move, merge, size, number
formats, styles, borders, and colors.
Length:
Three Topics
Total Length of 4 hours
Any Applicable Business and/or Soft Skills?
Corresponding NLS Lesson #?
BCS5.3: Differentiate among and enter
text, numbers, formulas, and functions.
BCS5.4: Create, insert, modify, and
position appropriate graphics.
Take Away Message(s):
Microsoft Excel 2010 will allow you to manage data effectively. Information such as
contact information, inventory, and other data relevant to a small business can be
analyzed quickly and easily.
Basic Computer Skills Module 5-1
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
Instructor Preparation
Title of Module: Introduction to Microsoft Excel 2010
The intent of this module is to provide the students with a basic understanding of the
internal and external hardware parts of a computer.
The following are potential introductory remarks as well as relevant context or
background information that may be useful for the instructor.
Technology is ever evolving. Thus, certain topics/information in this module may
change or become obsolete during the course of instruction. It is a good idea for the
instructor to review all content for accuracy and relevance, and to be prepared to
present updated information if necessary.
Agenda – topics to be covered in the module and length of each item
Topic: Microsoft Excel
Time Allotted: 4 Hours
A. Spreadsheet vocabulary review
(1.5 hours)
B. Creating Spreadsheets
(1.5 hours)
C. Enhancing Spreadsheets
(1 hour)
Materials & Supplies – items needed in order to carry out the agenda and classroom activities
1. Post-Its or index cards
2. Introduction to Excel 2010 supplementary video (5.A.3)
3. Handouts and PowerPoints for activities:
Topic A – Spreadsheet Vocabulary Review
Spreadsheet Vocabulary List BCS (5.A.1)
Excel 2010 Screen Blank handout BCS (5.A.2)
Topic B – Creating Spreadsheets
Grocery List BCS (5.B.1)
Topic C – Enhancing Spreadsheets
Basic Computer Skills Module 5-2
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
Employee List Handout BCS (5.C.1)
Classroom Preparation – steps to follow when setting up the learning environment
1. Whenever possible, it is a good idea to create samples of each product to have ready
for students to view and to anticipate any issues or concerns that may arise during
instruction.
Basic Computer Skills Module 5-3
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
Curriculum Content
A. Spreadsheet Vocabulary Review
(1.5 hours)
Objective BCS 4.1: Identify components of the spreadsheet window using industry
terminology and efficiently navigate throughout the worksheets and workbook.

PREINSTRUCTIONAL ACTIVITIES
Identify and preview the unit vocabulary. Lead the transcribers-in-training in a
discussion of their knowledge of and/or experience with Excel. First, ask students what
they think a spreadsheet is and its purpose. Ask students to think of different ways
that someone might use a spreadsheet. Ask them if they can identify any parts of a
spreadsheet.
 CONTENT PRESENTATION AND LEARNER PARTICIPATION
Lead the discussion with various ways to use spreadsheets and why. Students can
follow along using the Spreadsheet Vocabulary List (5.A.1) which contains the
words listed below.
Range
Fill Handle
Active Cell
Grid lines
Auto Format
Sheet
Numeric label
Graph
Sheet tab
Row
Label
Spreadsheet
Formula
Value
Workbook
Selecting
Cell
Column
Auto Sum
Cell Address
Open and project a new Excel screen so that all the students in the class can see it. If
possible, use post-its or index cards to label parts of the screen as you discuss each
term with students.
ASSESSMENT
Basic Computer Skills Module 5-4
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
Give the Excel 2010 Screen Blank (5.A.2) handout to the students so they will also
have it as a reference as you discuss each term. Have students fill blank boxes with the
correct terms.
Finally show students the Introduction to Microsoft Excel 2010 (5.A.3) video to
help further their understanding of the program’s features.
B. Creating Spreadsheets
(1.5 hours)
Objective BCS 4.2: Apply editing and enhancement features to cell contents, e.g. edit,
fill, rotate, move, merge, size, number formats, styles, borders, and colors.
Objective BCS 4.3: Differentiate among and enter text, numbers, formulas, and
functions.
 CONTENT PRESENTATION AND LEARNER PARTICIPATION
Lead a general discussion on how to create a spreadsheet and enter data in the
spreadsheet using a guided practice activity with the Grocery List (5.B.1) file.
Explain the differences in labels, values and numeric labels. Discuss different types of
number formatting.
Explain how to enter basic addition, subtraction, multiplication, and division formulas
and the difference in a formula and function. Show students how to use the Sum,
Average, Count, Max, and Min functions.
ASSESSMENT
Walk and observe the finished product of the Grocery List activity to ensure that proper
creation, formatting, and formulas were used.
C. Enhancing Spreadsheets
(1 hour)
Objective 4.4: Create, insert, modify, and position appropriate graphics.
 CONTENT PRESENTATION AND LEARNER PARTICIPATION
In addition to using color, fill and border enhancement, this exercise shows students
how to rotate text and add cell styles to improve the look of the spreadsheet.
Show students how to rotate text within a cell and how to use cell styles to add color
and variety to the spreadsheet’s appearance.
Basic Computer Skills Module 5-5
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
Give students a copy of the Employee List Handout (5.C.1). Have students key in
the information, then follow the directions under the table to make the information they
entered look like the table being shown.
ASSESSMENT
Walk around the classroom and observe the finished product of Employee List to see
that proper creation, formatting, and formulas were used.
Basic Computer Skills Module 5-6
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
Basic Computer Skills
Module 5
Introduction to Microsoft
Excel 2010 Handouts
Basic Computer Skills Module 5-7
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
Lesson A – Spreadsheet Vocabulary Review
Spreadsheet Vocabulary List (5.A.1)
DIRECTIONS: Use this sheet to fill in the missing terms on the blank Excel
Spreadsheet page. How many can you remember?
1) Range - a group of cells
2) Grid lines - horizontal and vertical lines in a spreadsheet
3) Numeric label – a number that is used as text in a worksheet rather than being
used as a value
(a number used for calculation)
4) Row - horizontal references in a spreadsheet; identified by a number
5) Formula – a mathematical operation
6) Selecting – highlighting items within a spreadsheet
7) Auto sum - a formula that automatically adds up a column of numbers
8) Fill handle – dot at bottom right of each cell; used to copy information from cell to
cell
9) Auto format - a predesigned format that adds design elements to the spreadsheet
10) Graph – visual representation of data within a spreadsheet
11) Label - text used in a spreadsheet and usually creates titles
12) Value - numbers identified in spreadsheet that are used in calculations
13) Cell - intersection of a column and row
14) Cell address - name of boxes (cells) in spreadsheet
15) Active cell – cell you’re currently working in
16) Sheet - one page in a spreadsheet
17) Sheet tab - a tab that identifies a worksheet
Basic Computer Skills Module 5-8
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
18) Spreadsheet - program used to perform calculations and present data
5.A.1
19) Workbook - many worksheets in a spreadsheet
20) Column – vertical references in a spreadsheet; identified by an alphabetic letter
5.A.1
Basic Computer Skills Module 5-9
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
Excel 2010 Screen Blank Handout (5.A.2)
Spreadsheet Fundamentals – Spreadsheet Screen
=B4*c4
A1
Column
K5
99256
Cost
K6
K7
Label
K8
36
Cell
Terms: Range, Label, Fill Handle, Spreadsheet,
Active Cell, Formula, Grid lines, Value, Auto
format, work book, Sheet, selecting, Numeric
label, cell, Graph, column, Sheet tab, auto sum,
Row, cell address
Study this handout to prepare for a test on identifying parts of the spreadsheet screen.
Know the name of each part and where it is located.
5.A.2
Basic Computer Skills Module 5-10
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
Grocery List (5.B.1)
Creating and Manipulating a Worksheet
1. Open a new, blank worksheet in Excel. Create the spreadsheet below by
entering all the information.
My Grocery List
Item
Milk
Bread
Steak
Potatoes
Cokes
Coffee
Lunch meat
Potato chips
Candy bars
Quantity
1
2
4
4
3
1
2
2
4
Unit Cost
Total Cost
3.99
3.99
2.49
4.98
6.49
25.96
0.79
3.16
3.59
10.77
6.99
6.99
4.29
8.58
2.99
5.98
0.89
3.56
Total Cost
73.97
1. Insert a formula in each cell of the “Total Cost” column to calculate the total cost
for each item. Hint: Total cost = Quantity * Unit cost. Also use the SUM
function to find the total cost of the entire grocery list. Insert this function in the
cell to the right of Total Cost in the bottom row of the worksheet. Save the file
as Grocery_List_xx. Substitute your initials for the xx. Print.
2. Open
a.
b.
c.
d.
e.
Grocery_List_xx and make the following changes:
Milk to Almond Breeze
Potato chips to Pringles
Unit Cost of lunch meat to $3.99
Item to Grocery Item
Quantity of Cokes to 5
3. Add rows at the bottom of the worksheet for:
a. Average Cost per Item – use the average function to find the average cost
of each item
b. Number of Items Bought – use the count function to find the total number
of items purchased.
c. Highest Priced Item – use the maximum function (MAX) to find the
highest priced item bought.
Basic Computer Skills Module 5-11
PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
d. Lowest Priced Item – use the minimum function (MIN) to find the lowest
priced item bought.
4. Change the name of Sheet 1 to Groceries. Delete Sheet 2 and 3 from the
workbook. Save the file as Grocery_Totals_xx. Print.
5.B.1
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PROFITT Curriculum
Module # 5 – Introduction to Excel 2010
Employee List Handout (5.C.1)
Peach Advertising Company
Employee List
me
me
s
Na
Na
res
t
t
s
d
s
r
d
i
La
F
A
Atwater Mark
178 Pine Street
Martin
Joseph
714 High Falls Dr.
Mickle
Anne Marie 302 Buffy Circle
Hughes Gregory
13 Buford Lane
Jackson Kimberly
136 High St.
Williams London
8825 Main St.
Barber
Cody
90 1st St.
Hinton Catherine 13 Park St.
Kennedy Betty
2055 Georgian St.
Moore
Blake
1835 Parker St.
Brady
Peter
910 Broadway Ave.
Greer
Robert
443 Victoria Dr.
King
Angie
514 Pascal Lane
Porter
Nancy
792 Enterprise St.
Davis
Andrew
207 Johnson Lane
ty
Ci
Marietta
Savannah
Helen
Columbus
Augusta
Savannah
Savannah
Savannah
Savannah
Helen
Marietta
Marietta
Savannah
Columbus
Columbus
a te
St
GA
GA
GA
GA
GA
GA
GA
GA
GA
GA
GA
GA
GA
GA
GA
Zi p
34779
39260
35199
31902
33802
39260
39260
39260
39260
35199
34779
34779
39260
31902
31902
ry
al a
S
$47,000
$75,000
$29,000
$33,500
$39,200
$26,500
$73,200
$68,000
$4,930
$49,500
$50,000
$45,000
$27,250
$71,000
$68,950
Key the spreadsheet above. Adjust columns widths as needed.
Merge and center the title. Format as shown in Arial 16, turquoise and underlined.
Merge and center the subtitle. Format as shown in Arial 14, turquoise.
Select the column headings, rotate counterclockwise, format to red.
Add a thick blue border at the bottom of the cells.
5. Add cell styles for each of the following rows:
a. Marietta, 20%, Accent 2
b. Savannah, 20%, Accent 5
c. Helen, 20% Accent 3
d. Columbus, 20% Accent 4
e. Augusta, 20%, Accent 1
6. Change left margin to .60 and the right margin to .25.
7. Add footer with name at the left, date in center, and filename on right.
H
ate
d
ire
D
10-Mar-05
7-Jul-08
23-Oct-07
15-Feb-09
29-May-09
3-Jan-07
15-Dec-07
24-Jan-09
27-Nov-06
26-Apr-09
24-Nov-07
12-Aug-09
3-Dec-07
30-Mar-09
15-Oct-06
1.
2.
3.
4.
5.C.1
Basic Computer Skills Module 5-13