APPROVAL PROCESS FLOWCHART (MISD/KIS, Marketing, Quality Assurance, Faculty, UCAS, Admissions)
MISD
Strategic
Planning
1 Student Records
Marketing
1 Receive SITS Form 1 Receive SITS Form Quality Assurance
QAE forward Outline Proposal Form to ADC Receive SITS Form
Programme created in SITS minus UCAS code 2 Receive KIS Form and Creates new ‘hidden’ web page for the programme 6 Receive create KIS notification from MISD of new programme added 4 Receive confirmation from Faculty Recruitment Officer of new UCAS code 4 Receive UCAS code from the Faculty Update fees price list 5 Send request to Faculty to UCAS Code added to web page and page is made live confirm start / end dates New UCAS code added to SITS Programme made live and ‘In Use’ Send confirmation of programme set up complete on SITS 6 KIS record generated 7 Distribute fees price list to:  Student records  Admissions  Marketing  MISD  International team  London Campus  Graduate Research Support 7 Receive confirmation of fee from strategic planning ADC confirm programme can proceed to approval stage QAE circulate e‐mail to confirm that programme is to proceed to approval t
University panel approves the programme subject to requirements being met by the Faculty AQH-B19
Faculty
Proceed to approval Approval documentation is sent to QAE M&R Officer inputs ALL course data into UCAS Course Collect and request UCAS approval (excluding Fees and Entry Criteria confirmation of fee from strategic planning and Entry Criteria information amending any programme details UCAS initiate internal quality checks Fees created and added to Fees Matrix Requirements do not affect the KIS. So the KIS form is forwarded to MISD 2 UCAS Code generated and added to Entry Confirmation sent to original inputter informing of approval and UCAS code generated 4 Provide annual Fees Matrix MISD 2 4 Receives confirmation of programme set up complete on UCAS and fee info. Start / end is 6 Receives confirmation from MISD that programme set up is complete on SITS. Processing can now begin 5 Receive request from MISD to confirm start / end dates Requirements are approved by the Chair of the panel and QMSC; the KIS form is circulated to Distribute SITS Form to Admission team and save document in Admissions Share UCAS approve programme Confirm UCAS Course Code is 3 KIS record signed off Receive SITS Form
Upload KIS return (main/full return or at the in‐year update) 1 Faculty ADC approve new programme (Outline Proposal Form), send to QAE 3 M&R Officer inputs Fee circulated 1 Admissions
START
7 Receive SITS Form is UCAS
6 Receive confirmation from MISD that programme set up is complete on SITS 7 Receive 7 Receive confirmation of fee from strategic planning confirmation of fee from strategic planning APPROVAL PROCESS FLOWCHART (MISD/KIS, Marketing, Quality Assurance, Faculty, UCAS, Admissions)
KEY
1
SITS Form is circulated by QAE to:
 MISD
 Marketing
 Admissions
2
KIS Form is forwarded by QAE to MISD
3
Fee matrix is forwarded by Student Records to:
 Admissions
 The Faculty
4
UCAS Code is confirmed by the Faculty to:
 MISD
 Marketing
 Admissions
5
MISD request start/ end dates from the Faculty
Faculty provide start/end dates to MISD
6
MISD confirm that the programmes is set up and complete on SITS to:
 Strategic Planning
 The Faculty
 Admissions
7
Strategic Planning confirm the fee with:
 Student records
 Admissions
 Marketing
 MISD
 International team
 London Campus
 Graduate Research Support
AQH-B19