Capital Region Board of Cooperative Educational Services
Regular Meeting - - October 17, 2011 1
Board Members interested in walking to the pond created by the Schoharie students should
meet at the Schoharie Center at 5:15 p.m.
W = Written
I = Information
O = Oral
A = Action
AGENDA
1.
Pledge of Allegiance
Board President
O
2.
Approval of Agenda
Board President
W/A
Board President
W/A
Mark Jones
Kathryn Gerbino
Kathryn Gerbino
Directors
Charles S. Dedrick
O/I
O/I
W/A
W/A
O
Audit Committee
Mark Jones
W/A
W/A
3.
Approval of Proposed Minutes
2
(http://www.capitalregionboces.org/BoardofEd/BoardMeetings.cfm )
4.
Privilege of the Floor 3
5.
Reports/Comments
a) Program Report
1. Energy Education Stewardship Award
2. Skills USA Washington, DC Field Trip
3. Professional Development Plan (PDP) Update
4. Grants
b) District Superintendent
c) Committee Reports
(Legislative Advisory Committee, Policy Advisory Committee, Component/
Community Relations Advisory Committee, Facilities/Finance Advisory
Committee, Human Resources Advisory Committee, Audit Committee)
1. Audit Committee Minutes - September 19, 2011
2. New York State Municipal Benefit Coalition
6. Executive Session to Review Tenure Recommendations and
To Discuss a Particular Employment Issue
Board President
O/A
7. Personnel Items
Robert Zordan
a) Creation/Abolishment of Positions
1. Certified
2. Civil Service
b) Resignations/Retirements/Layoffs/Terminations/Recalls/Reinstatements/Leaves
c) Appointments
1. Certified
2. Civil Service
3. All Other Appointments
4. Change FTE/Hours/Salary
5. Tenure/Permanent Actions
6. Change of Status Actions
W/A
8. Business Items
a) Bid Awards
b) Cooperative Bid Resolution
c) Resolution to Standardize
d) Sole Source Resolution
e) Approval of Contracts
f) Treasurer’s Report
g) Claims Auditor Report
h) Budget Adjustments/Transfers
Mark Jones
W/A
Charles S. Dedrick
W/A
Mark Jones
Charles S. Dedrick
Kathryn Gerbino
W/A
W/A
W/A
Board President
O/A
9. Other Items
a) Administration Considerations
1. New York State School Boards Association
a. Proposed Resolutions - Annual Meeting
b. Membership
c. BOCES Educational Consortium
2. Inter-Municipal Agreement(s)
3. Ratify the PAO Collective Bargaining Unit Agreement
b) Career and Technical Education Consideration
1. Equipment Reserve Funds
2. Overnight Field Trip
3. Blood Drive
c) Individual Board Members
10. Executive Session to Discuss Collective Bargaining Unit Negotiations
11. Adjourn
1
2
3
Schoharie Career and Technical School, Route 30, Schoharie, New York and will begin at 6:30 p.m.
Minutes will be posted on the Capital Region BOCES website within 5 days after Board approval.
Privilege of the Floor shall be extended to any person in attendance. Each person wishing to exercise this privilege shall be allowed five (5) minutes in which to
address matters of interest. The total amount of time spent on privilege of the floor shall be limited to fifteen (15) minutes. This limit may be extended by vote of
the Board.
This meeting will be held at the
Page 2
REPORTS/COMMENTS (Agenda Item 5)
a)
Program Reports
1.
Energy Education Stewardship Award
Mr. Mark Jones, Assistant District Superintendent for Management Services, and Mr. Daniel
Haggerty, Supervisor of Buildings and Grounds, will introduce representatives from Energy
Education.
2.
Skills USA Washington, DC Field Trip
Dr. Kathryn Gerbino, Assistant District Superintendent for Instructional Services, will introduce
staff and students from the Career and Technical Education Division who will discuss their Skills USA
Washington, DC field trip.
3.
Professional Development Plan (PDP) Update
Recommend the Board adopt the Professional Development Plan, as recommended by the
PDP Committee, under the requirements of Section 100.2 (dd) of the Regulations of the
Commissioner of Education.
4.
Grants
a.
Grant Application
1.
b.
Request permission for the Career and Technical Education Division to apply for a grant
entitled “Community Rebuilding: Reaching Out and Partnering” in the amount of
$25,000. The purpose of the grant is to provide funds for SkillsUSA students to rebuild
Lasell Park and Fox Creek Park in the Village of Schoharie which were devastated by
Hurricane Irene and additionally by subsequent related storms a week later.
Grant Amendment
1.
Project No. 0291-12-0043, “New York State Title IID/EETT Grant” (Enhancing
Education through Technology) from $47,083 to $56,745. The State Education
Department has authorized the amendment. These additional funds will be used to procure
equipment to build the capacity of high need districts to increase participation in virtual and
online learning and indirect costs.
b)
District Superintendent
c)
Committee Reports
(Legislative Advisory Committee, Policy Advisory Committee, Component/Community Relations Advisory Committee,
Facilities/Finance Advisory Committee, Human Resources Advisory Committee, Audit Committee)
1.
Audit Committee Minutes - September 19, 2011
Recommend acceptance of the September 19, 2011 Audit Committee Minutes.
2.
New York State Municipal Benefit Coalition
Recommend the Board approve the following changes relating to the New York State Municipal Benefit
Coalition (NYSMBC).
Page 3
a.
Slate of Directors
Robert Domenici - President
Lynne Lenhardt
John Phelan
b.
Removal of Officers
1.
2.
3.
c.
Sandra Beloncik
Barbara Mauro
Renee Brozowski
Anne Kennison
Arpy Ernest
Vice-President
Vice-President
Treasurer
Appointment of Officers
1.
2.
3.
4.
Robert Domenici
Mark Jones
Dana Piazza
Adam Hotaling
President
Executive Vice President
Vice-President
Treasurer
Page 4
PERSONNEL ITEMS (Agenda Item 7)
a)
Creation/Abolishment of Positions
1. Certified
a) Recommend the Board create the positions listed below:
POSITION
PROGRAM/LOCATION
EFFECTIVE DATE
Teacher-ESL
IS
09/26/2011
b) Recommend the Board abolish the positions listed below:
None
2. Civil Service
a) Recommend the Board create the positions listed below:
POSITION
PROGRAM/LOCATION
EFFECTIVE DATE
Administrative Aide (Trainee)
(3 positions)
RIC
10/01/2011
Finance Clerk I Trainee
MGS
10/01/2011
Public Information Specialist
MGS
11/01/2011
b) Recommend the Board abolish the positions listed below:
None
b)
Resignations/Retirements/Layoffs/Terminations/Recalls/Reinstatements/Leaves of Absence
1. Resignations
Name
Position
Division
Effective Date
Evan Lloyd
Programming Technology
Specialist Trainee
School Psychologist
RIC (06/20/2011)
10/14/2011
SPE (03/29/2011)
06/30/2011
Jennifer Walis
2. Retirements
Name
Position
Division
Effective Date
Daniel Andrews
Lynnette Dalland
Computer Programmer
Teacher Aide
RIC
SPE
12/31/2011
11/01/2011
3. Layoffs
Name
Position
Division
Effective Date
Amy Grogan
Secretary I
SPE (05/28/2010)
10/31/2011
Page 5
4. Terminations
None
5. Recalls
Name
Position
Division
Effective Date
Theresa Chrysler
Amanda Drobysh
Vanessa Gannon
Jessica Walthers
Teaching Assistant
Teacher-ESL (.2 FTE)
Teaching Assistant
Teacher-Special Education
SPE (01/10/2011)
IS (05/03/2010)
SPE (09/08/2009)
SPE (09/06/2005)
09/28/2011
09/26/2011
09/15/2011
10/03/2011
6. Reinstatements
None
7. Leaves of Absence
Name
Position
Leave Type
Effective Dates
Barbara Burnham
Bambi Decker
Jodie Grestini
Patricia Lindemann
Patricia Lindemann
Teaching Assistant
Senior Account Clerk
Teacher-Special Education
Teaching Assistant
Teaching Assistant
FMLA (Unpaid)
FMLA (Paid)
FMLA (Paid)
FMLA (Paid)
FMLA (Unpaid)
09/26/2011-10/07/2011
09/26/2011-12/05/2011
10/03/2011-11/27/2011
10/03/2011-10/17/2011
10/18/2011-11/11/2011
Name
Position
Leave Type
Effective Dates
Jamie St. Martin
Jamie St. Martin
Teaching Assistant
Teaching Assistant
FMLA (Paid)
FMLA (Unpaid)
09/06/2011-10/04/2011
10/05/2011-11/28/2011
Amended Action
(Reference: August 18, 2011 Board Agenda)
c)
Appointments
1. Certified
Name:
Tenure Area:
Salary:
Location:
Kristine Beedon
Library Media Specialist
$46,238
Instructional Services/
Itinerant
Appointment Type: Part-time
Effective Dates:
09/20/2011-06/30/2012
Column: 4
Step: 3
FTE: .5
Certification:
School Media Specialist (Library)
(Permanent)
2. Civil Service (Permanent Appointment subject to defined probationary term indicated in the effective dates)
Name:
William DeVoe
CS Title: Public Information Specialist
Salary: $43,683
Location: Management Services
Appointment Type: Provisional
Appointment Date: 09/26/2011
FTE: 1.0
Name:
Danielle Domicolo
CS Title: Administrative Aide
Salary: $38,945
Location: Regional Information Center
Appointment Type: Permanent
Probationary Term: 10/03/2011-10/02/2012
FTE: 1.0
Page 6
Name:
Leah LaFera
CS Title: Librarian II (Electronic & Media Resources)
Salary: $48,500
Location: Instructional Services
Appointment Type: Provisional
Appointment Date: 09/19/2011
FTE: .6
Name:
Michael Masuk
CS Title: Network & Systems Technician
Salary: $47,312
Location: Regional Information Center
Appointment Type: Permanent
Probationary Term: 10/18/2011-10/17/2012
FTE: 1.0
Name:
Mary McGeoch
CS Title: Managing Program Coordinator I
(Administrative Services)
Salary: $65,000
Location: Regional Information Center
Appointment Type: Provisional Promotion
Appointment Date: 09/19/2011
FTE: 1.0
3. All Other Appointments
a. Recommend the Board approve the appointments of the substitutes listed below, with effective dates
as noted.
Teacher - $95.00/day - effective 07/01/2011 - 06/30/2012
Alotta, Jennifer
Ashline, Joelle
Astemborski, Kendra
Birkmayer, Kimberly
Blakely, Michele
Bowden, Amanda
Brockmyer, Erica
Bugler, Margaret
Burchill, Brittany
Caporta, Julie
Chrysler, Theresa
Colucci, Sarah
Darpino, Dan
DiCocco, Monica
DiNuzzo, Alicia
Dionne, Eric
Fermann, Kristina
Fitzgibbon, Mary
Gabriel, Julie
Galica, Sara
Gannon, Vanessa
Glanzrock, Scott
Harding, Christine
Heritage, Deborah
Karl, Karen
Kusaywa, Kaitlyn
Le Barron, Rachael
Longe, Regina
McClure, Karen
Meier, Michael
Miller, Kristen
Moseley, Kristopher
Naik, Varsha
Ogburn-McCall, Rita
Oparowski, Amy
Parnett, Kara
Person, George
Provost, Nicole
Rodriguez, Shannon
Sankowski, Edith
Severin, O’Neal
Steegmann-Clarke, Catherine
Stone, Jaclyn
Stone, Leana
Subik, Denise
Sunega, Steve
Tompkins, Matthew
Trombley, Holly
Walsh, Katherine
West-Evans, Susan
Teaching Assistant - $11.94/hour - effective 07/01/2011 - 06/30/2012
Alotta, Jennifer
Ashline, Joelle
Astemborski, Kendra
Aysola, Uma
Birkmayer, Kimberly
Blakely, Michele
Brockmyer, Erica
Bowden, Amanda
Bugler, Margaret
Burchill, Brittany
Caporta, Julie
Chrysler, Theresa
Colucci, Sarah
Darpino, Dan
Delucca, Dawn
DiCocco, Monica
DiNuzzo, Alicia
Dionne, Eric
Fermann, Kristina
Fitzgibbon, Mary
Gabriel, Julie
Galica, Sara
Gannon, Vanessa
Glanzrock, Scott
Harding, Christine
Heritage, Deborah
Jones, Moira
Karl, Karen
Kusaywa, Kaitlyn
Landers, Kelly
Le Barron, Rachael
Longe, Regina
Malik, Saba
McClure, Karen
Meier, Michael
Miller, Kristen
Moseley, Kristopher
Naik, Varsha
Ogburn-McCall, Rita
Oparowski, Amy
Parnett, Kara
Person, George
Provost, Nicole
Rodriguez, Shannon
Sankowski, Edith
Severin, O’Neal
Steegmann Clarke,Catherine
Stone, Jaclyn
Page 7
Stone, Leana
Sunega, Steve
Tompkins, Matthew
Trombley, Holly
Walsh, Katherine
West-Evans, Susan
Whitman, Jaclyn
Zimmerman, Karalina
b. Recommend the Board approve the appointments and re-appointments of staff listed below for the
2011-12 school year, in accordance with Policy #4035, with effective dates as noted. Employees are not
eligible for benefits (health, dental, vision, long term disability and life
insurance).
Name
Division
Rate
Karen Cusato
Kathy Meron
IS
IS
$325.00
$1,000.
Michele Atallah
Timothy Connelly
Andrew Kourt
William Reilly
Joanne Agresta
Thomas Brophy
Christopher DePoy
Carol Farrere
Rose Gigliello
Kerstin Gilman
Ella Hanley
Pam Lane
Kristen Lashway
George Lorang
Christina Loukides
Teresa Martucci
Louise McGann
John Meyer
Shelly Peck
Brent Pierce
Carolyn Pierce
Catherine Rickert
RIC
RIC
RIC
RIC
SPE
SPE
SPE
SPE
SPE
SPE
SPE
SPE
SPE
SPE
SPE
SPE
SPE
SPE
SPE
SPE
SPE
SPE
$43.00
$43.00
$43.00
$43.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$40.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
Term of Employment
Not to
Exceed
Position Category
Daily
Daily
07/01/2011-06/30/2012
07/01/2011-06/30/2012
15 Days
8 Days
Expert (Miscellaneous)
Expert (Miscellaneous)
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
07/01/2011-06/30/2012
07/01/2011-06/30/2012
07/01/2011-06/30/2012
07/01/2011-06/30/2012
10/10/2011-06/30/2012
10/10/2011-06/30/2012
10/10/2011-06/30/2012
11/01/2011-06/30/2012
10/10/2011-06/30/2012
10/10/2011-06/30/2012
10/10/2011-06/30/2012
09/25/2011-06/30/2012
10/10/2011-06/30/2012
10/10/2011-06/30/2012
10/10/2011-06/30/2012
10/10/2011-06/30/2012
10/10/2011-06/30/2012
09/19/2011-06/30/2012
11/01/2011-06/30/2012
10/10/2011-06/30/2012
10/10/2011-06/30/2012
10/11/2011-06/30/2012
20 Days
20 Days
20 Days
20 Days
10 Hours
10 Hours
10 Hours
10 Hours
10 Hours
10 Hours
10 Hours
120 Hours
10 Hours
10 Hours
10 Hours
10 Hours
40 Hours
50 Hours
5 Hours
10 Hours
10 Hours
10 Hours
Presenter (Model Schools)
Presenter (Model Schools)
Presenter (Model Schools)
Presenter (Model Schools)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Presenter (VISTA)
Hourly/Per
Diem/Stipend
c. Advisors
Name
Organization
Location
Stipend
Cynthia Jennings
National Honor Society, Advisor
Albany
$675.00
David Zafonte
Skills USA, Lead Advisor
Schoharie
$1,350.00
Gretchen McDonough Skills USA, Co-Lead Advisor
Albany
$1,012.50
Debra Toy
Skills USA, Co-Lead Advisor
Albany
$1,012.50
Margaret Bugler
Skills USA, Advisor
Albany
$675.00
Scott Cooper
Skills USA, Advisor
Albany
$675.00
Jacqueline Gleckman
Skills USA, Advisor
Schoharie
$675.00
Andrea Rea
Skills USA, Advisor
Schoharie
$675.00
Gregory Restina
Skills USA, Advisor
Albany
$675.00
Page 8
Marc Peimer
Skills USA, Advisor
Albany
$675.00
Helen Wos
Skills USA, Advisor
Albany
$675.00
Jacqueline Gleckman
Yearbook, Advisor
Schoharie
$675.00
Barbara Burnham
Yearbook, Lead Advisor
Albany
$1,350.00
Wendy Cotter
Yearbook, Lead Advisor
Albany
$1,350.00
Mark Brucker
School Lunch Supervisor
Albany
$1,533.63
Scott Cooper
School Lunch Supervisor
Albany
$1,533.63
Paul Dolan
School Lunch Supervisor
Albany
$1,533.63
Paul Rother
School Lunch Supervisor
Albany
$1,533.63
d. Building Liaison Leader
Name
Division
Location
Stipend
Craig Kennedy
Paul Schultz
Ellen Sherman
SPE
SPE
CTE
Rotterdam Academy I
Rotterdam Academy II
Schoharie
$2,884.00
$2,884.00
$2,884.00
Name
Cluster
Location
Stipend
Mark Brucker
Patricia Gollub
Erica Dow
Linda Keifer
Jeannine Moran
Charles Paravella
Paul Roberts, Jr.
William Rouleau
Daniel Rupracht
Hospitality and Tourism
Human Services
Alternative Education
Health
Student Services
Off Site
Architecture/Construction
Schoharie Campus
Transportation
Albany
Albany
Albany
Albany
Albany
Satellite Locations
Albany
Schoharie
Albany
$2,884.00
$2,884.00
$2,884.00
$2,884.00
$2,884.00
$2,884.00
$2,884.00
$2,884.00
$2,884.00
e. Cluster Chairpersons
f.
Mentors
Name
Diane Balog
Diane Balog
Lucy Brady
Joan Brucker
Samuel Frink
Patricia Gollub
Carol Green
William Rouleau
Caroline Saccone
Caroline Saccone
Stephanie Warlik
Level I Stipend
Level II Stipend
$1,534.00
$383.42
$1,534.00
$383.42
$1,534.00
$383.42
$383.42
$383.42
$1,534.00
$383.42
$1,534.00
Total Stipend
$1,534.00
$383.42
$1,534.00
$383.42
$1,534.00
$383.42
$383.42
$383.42
$1,534.00
$383.42
$1,534.00
Page 9
g. Middle States Teacher Leader
Name
Division
Stipend
James Haas
CTE
$2,884.00
4. Change FTE/Hours/Salary
Name
Position
Shireen Ali
Teaching Assistant
7.0
6.5
09/06/2011
Jason Berkowitz
Teaching Assistant
7.0
6.5
09/06/2011
Kayla Bisaillon
Teaching Assistant
7.0
6.5
09/06/2011
Brandi Bornt
Teaching Assistant
7.0
6.5
09/06/2011
Lynn Brown
Teaching Assistant
7.0
6.5
09/06/2011
Lynda Casey
Teaching Assistant
7.0
6.5
09/06/2011
James Chambers
Teaching Assistant
7.0
6.5
09/06/2011
John Chwaz
Teaching Assistant
7.0
6.5
09/06/2011
Rhonda Cooper
Teaching Assistant
7.0
6.5
09/06/2011
Linda Cutter
Teaching Assistant
7.0
6.5
09/06/2011
Mary Davis
Teaching Assistant
7.5
6.5
09/06/2011
Lynn Donnelly
Teaching Assistant
7.0
6.5
09/06/2011
Donna Eager
Library Media Specialist
1.0
.8
09/01/2011
From
To
Effective
Involuntary
Dennis Edney
Teaching Assistant
6.5
7.0
10/03/2011
Mary Ann Ferraro
Teaching Assistant
7.5
6.5
09/06/2011
Nikki France
Teaching Assistant
6.5
7.0
09/06/2011
Kimberly Green
Teaching Assistant
7.0
6.5
09/06/2011
Geneva Grice
Teaching Assistant
7.0
6.5
09/06/2011
Joyce Hickey
Teaching Assistant
7.0
6.5
09/06/2011
Elaine Howland
Teaching Assistant
6.5
7.0
09/06/2011
Donna Irish
Educational Interpreter
7.0
6.5
09/12/2011
Catherine Jakway
Teaching Assistant
7.0
6.5
09/06/2011
Suzann Kipp
Teaching Assistant
7.0
6.5
09/06/2011
Anna Latham
Teaching Assistant
7.0
6.5
09/06/2011
Page 10
Gordon McDaniels
Teaching Assistant
7.0
6.5
09/06/2011
Richard Mossey
Teaching Assistant
7.0
6.5
09/06/2011
Courtney Overton
Teaching Assistant
7.0
6.5
09/06/2011
Pearlie Price
Teaching Assistant
7.0
6.5
09/06/2011
Erika Ries
Teaching Assistant
6.5
7.0
09/07/2010
Erika Ries
Teaching Assistant
6.5
7.0
09/06/2011
Steven Rosado
Teaching Assistant
7.0
6.5
09/06/2011
Cathy Savage
Teaching Assistant
6.5
7.0
09/06/2011
Lori Sinisgalli
Speech Therapist
.6
1.0
09/20/2011
Stacey Stevenot
Teaching Assistant
6.5
7.0
09/06/2011
Helen Summers
Teaching Assistant
7.0
6.5
09/06/2011
Christine Suriano
Teaching Assistant
7.0
6.5
09/06/2011
Jaclyn Townsend
Teaching Assistant
7.0
6.5
09/06/2011
Nicole Van Zandt
Teaching Assistant
6.5
7.0
09/06/2011
5. Tenure/Permanent Actions
a. Recommend the Board appoint the following employees to tenure status based upon successful
completion of the required probationary period:
Name
Tenure Area
Effective Date
Brenda Cole
Teaching Assistant
10/27/2011
b. Recommend the Board appoint the following employee to permanent status based upon successful
completion of the required probationary period:
None
6. Change of Status Actions
a. Recommend the Board approve a change in status for the following employees, from provisional to
permanent, for the following titles, with probationary period as indicated:
None
Page 11
BUSINESS ITEMS (Agenda Item 8)
a)
Bid Awards
The following bids have been received, analyzed and are recommended for award:
1.
Proposal No.
Title
11-029
Statement on Standards for Attestation Engagements No. 16 Reporting on
Controls at a Service Organization (SSAE 16)
Effective: FY ending 2011 and 2012 with three (3) optional annual renewals
Award to:
D’Arcangelo & Company
Rye Brook, New York
Bid No.
Title
11-031
Small Wares (Cooperative Bid)
Effective: October 18, 2011 through June 30, 2012
Award to:
Buffalo Hotel Supply Co., Inc.
Guilderland, New York
Bid No.
2.
Amount:$142,711.00
(anticipated five (5) year payment)
Amount: $8,048.05
Title
12-002
Four Wheel Alignment Machine
Effective: October 18, 2011 through October 17, 2012
Award to:
Award to: Total Tool, LTD
Castleton, New York
Amount: $26,489.55
Bid Extensions
Bid No.
Title
10-039
Automated and Emergency Notification System
Effective: September 1, 2011 through August 31, 2012
with optional renewals
Vendor:
Blackboard Connect
f/k/a Alert Now/Saf-T-Net
Raleigh, North Carolina
Amount: $43,800.00
Tech Radium, Inc.
Sugar Land, Texas
Amount: $2,500.00
One Call Now
Troy, Ohio
Amount: $6,300.00
Vendor:
Vendor:
Bid No.
Title
07-225
Snow Plowing Services
Effective: November 15, 2011 through May 15, 2012
Vendor:
Northeast Striping Service, Inc.
Schenectady, New York
Amount: $29,800.00
Page 12
b)
Cooperative Bid Resolution
Participant
Recommend adoption of the following resolution which will authorize the Albany-SchoharieSchenectady-Saratoga BOCES to participate in joint Cooperative Bids for the procurement of
commodities and/or services as listed below, and,
WHEREAS, the lead agency shall coordinate the cooperative effort, as authorized by New York
State General Municipal Law, Section 119-o, and
WHEREAS, the lead agency shall assume the responsibility for the drafting of specifications,
advertising for bids, accepting and opening bids, tabulating bids, and reporting the results to the
participates, therefore,
BE IT RESOLVED, that the lead agency(s) listed below shall hereby represent all of the
participants in awarding the bid as indicated, and
BE IT FURTHER RESOLVED, participants have agreed that unless all bids are rejected, it
shall award contracts according to the recommendations of the lead agency.
c)
Bid Type
Lead Agency
VM Ware Software 2011-12-C07
Southern Westchester BOCES
Resolution to Standardize
Recommend adoption of the following resolution which would permit BOCES to standardize on
specific equipment, products or services.
WHEREAS, the Albany-Schoharie-Schenectady-Saratoga Board of Cooperative Educational
Services desires to enhance existing or acquire additional equipment, products or services, and
WHEREAS, said equipment, products or services are designed to work in a specific manner and
WHEREAS, staff has been or will be specially trained in the use of said equipment, products or
services, and use of a single manufacturer’s equipment, products or services results in services being
delivered more efficiently and in a more cost effective manner, and
WHEREAS, member districts have specifically requested specific equipment, products or services,
and
NOW, THEREFORE, BE IT RESOLVED, that there is a need to standardize future purchases of
equipment, products or services in order to provide efficiency and economy of operation, and
BE IT FURTHER RESOLVED, that the Albany-Schoharie-Schenectady-Saratoga Board of
Cooperative Educational Services hereby authorizes to standardize on future purchases of all such
equipment, products or services by limiting such future purchases of equipment, products or services, and
BE IT FURTHER RESOLVED, that contracts for the purchase of such standardized equipment
products or services be made to the lowest responsible bidders after advertisement for sealed bids, as
provided in General Municipal Law, Section 103, and
BE IT FURTHER RESOLVED, that this resolution shall be in effect for a period of twelve months
from the date of adoption for the following equipment, products or services.
1.
Carolina Biological
Page 13
d)
Sole Source Resolution
Recommend adoption of the following resolution designating the sources listed below to be the sole
source providers of equipment, products or services required by the Albany-Schoharie-Schenectady-Saratoga
BOCES to provide services to a number of school districts.
WHEREAS, items which can only be purchased from one source are an exception to Section 103 of
the General Municipal Law and therefore are not subject to competitive bidding requirements, and
WHEREAS, the sources listed are either the manufacturer or sole distributor of the equipment,
products or services and the sole source provider to educational institutions for the specified item, and
THEREFORE, BE IT RESOLVED, that the Albany-Schoharie-Schenectady-Saratoga BOCES
hereby determines the sources listed below to be the sole source providers, and
BE IT FURTHER RESOLVED, that this resolution shall be in effect for a period of twelve months
from the date of adoption for the following equipment, products or service sources.
Manufacturer/Distributor: Carolina Biological
STC/MS Science Kits
Lexis Nexis
Lexis Nexis Scholastic Database
e)
Approval of Contracts
1.
BOCES is providing the service
a. Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and 233 Genesee Street Corporation, Rochester New York for Installment
Purchases based on Bid #07-030 for the districts listed below pursuant to Education Law
1950(4) (4) (w) and General Municipal Law 119-b. The existing bid is valid for the period
August 21, 2011 through August 20, 2012.
School District
Term
Principal Amount
Lake Placid CSD
5 year
$25,021.57
Lease Schedule No.
114
b.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and The Enlarged City School District of Troy, 2920 Fifth Avenue, Troy, New York
12180. BOCES will provide two 2-hour professional development workshops. The district
will pay BOCES $1,020. The contract period is October 18, 2011. (2012-043-IS)
c.
Recommend approval of an extension to an agreement between the Albany-SchoharieSchenectady-Saratoga BOCES and the New York State Department of Health (NYSDOH),
Empire State Plaza, Corning Tower, Room 515, Albany, New York 12237-0675. BOCES will
provide the coordination and implementation for the tobacco prevention youth action program,
Reality Check in Albany, Schenectady and Rensselaer Counties. The original contract (approved
on September 21, 2009) was for five years and reflected the first two years of funding in the
amount of $349,926. The NYSDOH will pay approximately $304,436 during the second funding
cycle. This contract period is July 1, 2011 through June 30, 2013. (2010-042e-IS)
Page 14
d.
2.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and The New York State Education Department, 89 Washington Avenue, Room 505,
W. EB, Albany, New York 12234. BOCES will provide technical assistance services to 21st
Century Community Learning Centers through New York State. SED will pay approximately
$1,383,485 over the course of five years. The contract period is October 1, 2011 through
September 30, 2016. (2012-044-IS)
BOCES is purchasing the service
a.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and D’Arcangelo & Company, LLP, 800 Westchester Avenue, Rye Brook, New
York 10573. D’Arcangelo will provide audit services relating to SSAE #16 – Reporting
on Controls at a Service Organization. The engagement period encompasses five fiscal
years; years ending June 30, 2012, June 30, 2013, June 30, 2014, June 30, 2015 and June
30, 2016. BOCES will pay $14,608 for 2012; $39,063 for 2013; $29,680 for 2014;
$29,680 for 2015; and $29,680 for 2016. (2012-045-CA)
b.
Recommend approval of an agreement between the Albany-Schoharie-SchenectadySaratoga BOCES and madesign, 871 Spring Avenue, Troy, New York 12180. madesign
will provide interior design servicesfor RFP preparation related to the BOCES facility
evaluation process. BOCES will pay no more than $5,000. The contract period is
October 1, 2011 through completion of the project. (2012-046-CA)
c.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and University at Albany (SUNY), University in the High School Programs – Biology
001, 1400 Washington Avenue, Albany, New York 12222. SUNY Albany will provide New
Visions Public Communications (Journalism) students with access to University in the High
School classes. The contract period is September 1, 2011 through June 30, 2012. There are no
fees involved. (2012-047-CTE)
d.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and Capital Area School Development Association, East Campus, 5 University Place
A409, Rensselaer, New York 12144. CASDA will collaborate with BOCES to develop and
deliver the Third Annual Curriculum Coordinators Conference on December 2, 2011. BOCES
will pay approximately $10,000. (2012-048-IS)
e.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and The College of Saint Rose, 432 Western Avenue, Albany, New York 12203. The
college will provide 12 half days of staff development for participating administrators in
the Principals’ Guild. BOCES will pay $500 per participant with an estimated total cost of
$17,000. The contract period is September 1, 2011 through June 30, 2012. (2012-049-IS)
f.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and Intervention Central: RTI Consultation and Training, 364 Long Road, Tully,
NY 13159. Intervention Central: will provide a speaker, Jim Wright, to implement four
presentations at Union College on November 4, 2011. BOCES will pay $2,400. The contract
period is November 4, 2011. (2012-050-IS)
g.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and Leadership for Educational Achievement Foundation, Inc. (LEAF), 7 Elk Street,
Third Floor, Albany, New York 12207. LEAF will develop and deliver the workshop, “Training
for Lead Evaluators of Principals”. BOCES will pay approximately $85,000. The contract
period is August 1, 2011 through October 30, 2011. (2012-051-IS)
Page 15
h.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and LexisNexis, 9443 Springboro Pike, Miamisburg, Ohio 45342. LexisNexis will
provide access to LexisNexis Scholastic as requested by member schools. BOCES will pay based
on member schools participation. The contract period is July 1, 2011 through June 30, 2012.
(2012-052-IS)
i.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and Rand McNally Education, P. O. Box 1906, Skokie, Illinois 60076-9714. Rand
McNally will provide access to Rand McNally Classroom to Sheridan Prep Academy. BOCES
will pay $175. The contract period is July 1, 2011 through June 30, 2012. (2012-053-IS)
j.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and The State University of New York at Plattsburgh, 101 Broad Street, Plattsburgh,
New York 12901. SUNY will provide facilities and security/parking at a Capital District/North
Country Regional Special Education Technical Assistance Support Center (RSE-TASC), Dropout Prevention training event on December 1, 2011. BOCES will pay approximately $150.
(2012-054-IS)
k.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and The Trustees of Union College in the State of New York in the Town of
Schenectady a/k/a Union College, 807 Union Street, Schenectady, New York 12308. The
college will provide banquet facilities, catering and audio visual equipment for the Third Annual
RtI Conference on November 4, 2011. BOCES will pay approximately $3,500. (2012-055-IS)
l.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and Microsearch Corporation, 5 Broadway, Saugus, Massachusetts 01906.
Microsearch will build and maintain a database of collective bargaining agreements from school
districts within the geographic area serviced by the BOCES labor relations service and provide
the capability to search and retrieve information from those contracts. The contract period is
November 1, 2011 through October 31, 2013. The price will depend on the number of contracts
entered into the database, but is expected to be approximately $11,500 for the first year and
$3,000 for the second year. (2012-056-MS)
m.
Recommend approval of an agreement between the Albany-Schoharie-Schenectady-Saratoga
BOCES and Adobe Systems Incorporated, 345 Park Avenue, Mail Stop A08, San Jose,
California 95110-2704. Adobe will provide its Adobe software, licensing, and support. BOCES
will pay approximately $30,000. The contract period is November 11, 2011 through November
10, 2012, with one twelve-month renewal option. (2012-057-RIC)
n.
Recommend approval of an extension to an agreement between the Albany-SchoharieSchenectady-Saratoga BOCES and Blackboard Connect, Inc. (f/k/a Saf-T-Net), 4000
Westchase Boulevard, Suite 190, Raleigh, North Carolina 27607. Blackboard will provide its
AlertNow automated and emergency notification services. BOCES will pay an amount based on
the number of participating districts, RWADA, and calling option plan. The contract period is
November 15, 2011 through November 15, 2012, with one twelve-month renewal option. (2011080a-RIC)
f)
Treasurer’s Report (see separate report)
g)
Claims Auditor Report (see separate report)
h)
Budget Adjustments/Transfers (see separate report)
Page 16
OTHER ITEMS (Agenda Item 9)
a) Administration Considerations
1.
New York State School Boards Association
a)
Proposed Resolutions - Annual Meeting
The New York State School Boards Association - Annual Meeting will be held on October 27 30, 2011 in Buffalo. The Administration and Board may wish to discuss the proposed resolutions
to be voted on at the Annual Convention.
b)
New York State School Boards Association Membership - 2012
Recommend the BOCES continue its membership in the New York State School Boards
Association for the 2012 calendar year. The annual fee remains unchanged at $10,635.
c)
BOCES Educational Consortium
Recommend the Board authorize the expenditure of $1,600.00 for the 2011-12 School Year
as the membership fee for the “BOCES Educational Consortium,” an association newly formed by
boards of cooperative educational services from throughout New York State for the promotion of
BOCES through education and advocacy.
2.
Inter-municipal Agreement(s)
Recommend the Board approve an inter-municipal agreement between the Albany-SchoharieSchenectady-Saratoga BOCES and the Village of Ellenville in the amount of $2,000. Capital Region
BOCES will provide GASB45 valuations for fiscal years 2010-2011, 2011-2012, and 2012-2013. The
agreement period is the date of signing by both parties through August 31, 2013.
3.
Ratify the POA Collective Bargaining Unit Agreement
Recommend the Board ratify the collective bargaining unit agreement between the Program
Associates Organization and the Board of Cooperative Educational Services of Albany-SchoharieSchenectady-Saratoga Counties. The agreement will commence on July 1, 2011 and expire on June 30,
2013.
b)
Career and Technical Education Considerations
1.
Equipment Reserve Funds
Recommend the Board authorize the treasurer to transfer from the Career and Technical Education
Equipment Reserve fund $76,500. The purpose of this transfer is to purchase a wheel alignment machine
for the Auto Trades Program ($26,500) and to purchase a bulldozer for the Residential/Commercial
Heavy Equipment Program ($50,000). The authorization is pursuant to 170.3(k) of the regulations of the
Commissioner of Education. Further, an approval application will be filed with the New York State
Education Department prior to the expenditure.
Page 17
2.
Overnight Field Trip
Recommend approval of an overnight field trip to Liverpool, New York from November 5 through
November 8, 2011. Up to (2) staff members and up to (4) students from Albany along with up to two (2)
staff members and up to (2) students from Schoharie will be attending this Skills USA New York Fall
Leadership/State Officer Training Conference. Leadership training for the state officers and the chapter
officers aligns with the mission and purpose of Skills USA. Additionally, recommend approval of an
overnight field trip to New York City from November 4 through November 5. One (1) staff member and
the Skills USA State President from Schoharie will participate in this one day pre-fall leadership meeting
in New York City on November 4 and travel to Liverpool for the Fall Leadership Conference on
November 5.
3.
Blood Drive
Recommend the Career and Technical Education Division be authorized to sponsor the annual
Blood Drive by SkillsUSA on February 4, 2012 throughout the school day at the Albany Career and
Technical Education School.
c)
Individual Board Members