ASAP implementation approach for SAP ERP implementation has five major
phases as shown in below picture. Fit and Gap Analysis (FGA) is very critical
part of the second phase of project blueprinting where all design options are
explored and detailed blueprinting is done. This paper tries to bring together
most widely used and popular methods of system Fit Gap Analysis.
1
Project
Preparation
2
Project
Blueprint
3
Realization
4
Final
Preparation
5
Go Live
and
Support
PLAN
Fit-Gap planning for day by day schedule, list of participants and detailed agenda is prepared based on business blueprinting ou tcome
and initial requirement analysis.
IMPLEMENT
System is implemented in simulated test or sandbox environment
ANALYZE
System analysis carried out to compare package functionalities against enterprise requirements
CAPTURE
System fits and gaps are captured and documented
SCHEDULE
Detailed schedule for brainstorming discussion is chalked out. Schedule of Time Vs Topics to be discussed is prepared.
DISCUSS
Presenter explains the system features and discuss on detailed functionalities; stakeholders communicate on what their needs are.
CAPTURE
Functionalities Versus Needs are captured.
ANALYZE
Fits and Gaps are analyzed and documented.
ANALYZE
Enterprise requirements are first analyzed based on business blueprint and initial requirement analysis.
FORMULATE
Detailed list of fit-gap questionnaire is prepared based on the need analysis.
ANSWER
Answers to these questionnaires are filled by subject matter experts from enterprise.
EXTRACT
Answers are matched with system functionalities to arrive at list of fits and gaps.
PLAN & SCHEDULE
Fit-Gap planning for day by day schedule, list of participants and detailed agenda is prepared. Detailed schedule for brainstorm ing
discussion is chalked out.
DISCUSS & FORMULATE
Discussions take place between system consultants and enterprise stakeholders. Questionnaires are formulated and given to the
subject matter of experts for answers.
ANSWER & ANALYSE
Discussion points are analyzed and answers to the questionnaires are filled by subject matter experts from enterprise
EXTRACT & CAPTURE
Analysis and Answers are compared with system functionalities to arrive at list of fits and gaps.
Name of Project: SAP ERP Roll out Wave 1
Document Name: Wave 1 Fit and Gaps
Version: V 1.0
Author: Mr. XYZ
Date: 15-Jan-2011
Track
Level 1
process
Level 2
process
Level 3
process
Discussion points
captured
Materials
Management
Procurement
to Pay
Purchase
Order
Purchase
Order
Creation
1. At the footer of PO, it
is required to print tax
registration number of
ordering party
Type of Gap
(Legal/Local
business
process/Language)
Priority
P1: Must to
have
P2: Nice to have
Legal
P1
Brain storming on all
Processes
Preparation of system for
simulation
Detail discussion on each
process by Q&A
Fit – Gap
document
Final Fit Gap
documentation
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