2015.01.13 Agenda - the City of Newnan

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Newnan City Council Meeting
January 13, 2015 - 2:30 P.M.
AGENDA
CALL TO ORDER – Mayor Keith Brady
INVOCATION
READING OF MINUTES
I
Minutes from Special Called Joint Meeting with Newnan Water & Light Commission on
December 16, 2014 .................................................................................................................. Tab A
II
Minutes from Special Called Meeting on December 16, 2014-Public Hearing FY 2015
Budget ..................................................................................................................................... Tab B
III Minutes from Regular Meeting on December 16, 2014 ........................................................... Tab C
ELECTION OF MAYOR PRO-TEM
APPOINTMENT OF CITY OFFICIALS
I
Appointments ............................................................................................................................ Tab D
 Department Heads
 City Attorney
 Municipal Court Judge
 Municipal Court Judge Pro Tem
REPORTS OF BOARDS AND COMMISSION
I
4 Appointments to Newnan Christmas Commission – Terms to Expire February 1, 2018
NEWNAN CITY COUNCIL MEETING AGENDA
January 13, 2015 @ 2:30 P.M.
Page 2
II
1 Appointment to the Newnan Cultural Arts Commission – 3 Year unexpired term to end
June 2016
III 1 Appointment – Housing Authority – 5 Year Term
IV 2 Appointments – Parks Commission – 3 year Terms
III 1 Appointment – Planning Commission – 3 Year Term
IV 3 Appointments – Tree Commission – 3 Year Terms
REPORTS ON OPERATIONS BY CITY MANAGER
REPORTS AND COMMUNICATIONS FROM MAYOR
NEW BUSINESS
I
Public Hearing - Application for Alcohol Beverage License – Transfer of License
Representative – Retail On Premise (Pouring) Sales of Distilled Spirits, Malt
Beverages & Wine – FROM: Kesinee Wood TO: Donna M. Cribbs – THAI
Heaven LLC – 214 Newnan Crossing Bypass – Reason: Personnel Change........................ Tab E
II
Public Hearing - Application for Alcohol Beverage License – Transfer of License
Representative and Licensee – Retail On Premise (Pouring) Sales of Distilled
Spirits, Malt Beverages & Wine – Licensee FROM: John W. Grant TO: Douglas
L. Christman and License Rep FROM: Cedric D. Perryman TO: Jessica Nicole
Johnson – Red Robin – 202 Newnan Crossing Bypass – Reason: Personnel
Change ..................................................................................................................................... Tab F
III Public Hearing - Application for Alcohol Beverage License – Transfer License
Representative – Retail On Premise (Pouring) Sales of Malt Beverages & Wine –
FROM: Mi Sook (Missy) Moon TO: Hee Chul Moon – K & M Deli of Savannah,
Inc. d/b/a Newk’s Express Cafe – 368 Newnan Crossing Bypass – Reason:
Personnel Change ....................................................................................................................Tab G
IV Public Hearing - Application for Transfer Alcohol Beverage License – Retail On
Premise (Pouring) Sales of Malt Beverages & Wine – Licensee FROM: Su Jean
Kang TO: Tae S. Ahn – Sushi Pronto – 534 Bullsboro Drive – Reason: New
Owner ....................................................................................................................................... Tab H
V
An Ordinance to Provide for the Adoption of a Budget, its Execution and Effect
for the Fiscal Year Beginning January 1, 2015 – December 31, 2015...................................... Tab I
VI Resolution to Adopt 2015 Pay Plan ........................................................................................... Tab J
NEWNAN CITY COUNCIL MEETING AGENDA
January 13, 2015 @ 2:30 P.M.
Page 3
VII Resolution for 2015 General Election to be held November 3, 2015 and to set
qualifying fees for candidates ................................................................................................... Tab K
VIII Consider authorization to repay the land cost for the Public Safety Complex from
the SPLOST Funds back to Recreation Budget ....................................................................... Tab L
IX Consider authorization to enter into contract with McWaters & Sons, Inc. in the
amount of $36,666.50 for re-paving of the Museum parking lot located at 27
Clark Street .............................................................................................................................. Tab M
UNFINISHED BUSINESS
I
Status Reports: ......................................................................................................................... Tab N
 3 Annie Street
 4 Dewey Street
 4 Welch Street
 7 Landers Street
 7 Upper Mann Street
 10 Farmer Street
 11 Tuxedo Avenue
 20 Dixon Street
 67 Fairmount Drive
 68 Savannah Street
 121 Pinson Street
VISITORS, PETITIONS, COMMUNICATIONS & COMPLAINTS
I
Request from First Baptist Church to close Madison Street to through traffic for
the distribution of food from 7 am to 1 pm during three “mobile food pantry”
events (January 23, February 27, and March 27, 2015) ..........................................................Tab O
II
Request from Girl Scouts of Greater Atlanta to hold “Walkabout Cookie Sales” as
they have in the past to sell Girl Scout Cookies on Saturdays and Sundays from
February 17 – March 15, 2015 with adult supervision ............................................................ Tab P
EXECUTIVE SESSION – LEGAL, PERSONNEL AND REAL ESTATE
ADJOURNMENT
ROSENZWEIG, JONES, HORNE & GRIFFIS, P. C.
ATTORNEYS AT LAW
32 SOUTH COURT SQUARE
POST OFFICE BOX 220
NEWNAN, GEORGIA 30264
TELEPHONE (770)253-3282
FAX (770) 251-7262
E-MAIL
GEORGE C. ROSENZWEIG
January 9, 2015
[email protected]
HAND DELIVERY
Mayor and Council, City of Newnan
do Mr. Cleatus Phillips
City Manager
City of Newnan
P.O. Box 1193
Newnan, GA 30264
RE:
Judge Pro Tern, City of Newnan Municipal Court
Dear Mayor and Council:
With the ever-growing volume of cases in Newnan Municipal Court and a new Court
facility coming on-line in February, I would like to request that you formally appoint Clay
Collins as Judge Pro Tern of Newnan Municipal Court for 2015. Mr. Collins is a resident of
Summer Grove. He has substantial experience as a Municipal Court Judge, including sitting in
for me in my absence for several years in Newnan Municipal Court. Clay has the respect of the
Newnan Police Department, attorneys, and the general public. His appointment would be of
great assistance to me and would facilitate a seamless transition to our long-anticipated new
facility.
As always, I greatly appreciate the support, assistance, and cooperation that you have
provided to me. Please do not hesitate to call me if you would like any further, additional
information, or have any questions about Newnan Municipal Court.
GCR/nkw
c:
Electronic Delivery
AN ORDINANCE TO PROVIDE FOR THE ADOPTION OF A BUDGET, ITS EXECUTION AND
EFFECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31,
2015
Section I. There is hereby adopted for the fiscal year January 1, 2015 through December 31,
2015, a budget for the City of Newnan, Georgia, based on the budget prepared by the City
Manager, as amended by City Council.
Section II. General Fund (100). There is hereby established a General Fund for the City of
Newnan with an appropriation of $21,490,000 for the general operation and legal obligation in
2015.
General Fund revenues for the fiscal year are estimated as follows:
Property Taxes
Sales Taxes
Excise (Franchise) Taxes
Occp Tax & Alcohol Licenses
Inspections & Permits
Services Charges
Fines & Forfeitures
Other Local Revenue
Intergovernmental
Water & Light Transfers
Other Financing Sources
Fund Balance Reserves
Total Revenue:
$
$
5,605,000
5,850,000
3,770,000
2,280,000
480,000
138,000
707,000
292,000
116,500
1,375,000
205,000
671,500
21,490,000
General Fund appropriations shall be disbursed from the following accounts:
General Government
Public Safety
Public Works
Community Development
Other Services
Total Expenditures:
$
$
3,892,449
11,370,296
3,144,537
2,651,992
430,726
21,490,000
Section III. Street Improvement Fund (200).
There is hereby established a Street
Improvement Fund for the City of Newnan with an appropriation of $545,000 for street
improvements.
Revenues for the Street Improvement Fund consist of the following sources:
Street Improvements
Interest Earnings
Fund Balance Reserves
Total Revenue:
$
$
410,000
500
134,500
545,000
The following disbursements are authorized for the fiscal year:
Jackson/Jefferson Corridor
Major Streets Maintenance
Total Expenditures:
$
$
360,000
185,000
545,000
Section IV. LMIG Fund (201). There is hereby established an LMIG Fund for the City of Newnan
with an appropriation of $300,000 for street improvements.
Revenues for this fund consist of the following sources:
State DOT Contracts
Interest Earnings
Fund Balance Reserves
Total Revenue:
$
$
260,000
500
39,500
300,000
The following disbursements are authorized for the fiscal year:
Major Street Repairs
Total Expenditures:
$
$
300,000
300,000
Section V. Confiscated Assets Fund (210). There is hereby established a Confiscated Assets Fund
for the City of Newnan with an appropriation of $163,000 for Public Safety operations. This
fund consists of confiscated and condemned funds released by the Superior Court for police
department purchases.
Revenues for this fund consist of the following sources:
Court Condemnations
Interest Earnings
Fund Balance Reserves
Total Revenue:
$
$
211,200
803
(49,003)
163,000
The following disbursements are authorized for the fiscal year:
Local Drug Condemnations
Other Seizures Expenditures
Dept. of Justice Expenditures
Dept. of Treasury Expenditures
Total Expenditures:
$
$
1,500
10,000
1,500
150,000
163,000
Section VI. NSP1 Grant Fund (221). There is hereby established a NSP1 Grant Fund for the City
of Newnan with an appropriation of $130,005. This fund is utilized to account for a
Neighborhood Stabilization Program grant received by the City from the Georgia Department of
Community Affairs to purchase and rehabilitate housing for low income recipients who meet
the eligibility guidelines for assistance. Newnan Housing Authority (HAN) and Newnan-Coweta
Habitat for Humanity (NCHFH) are the sub-recipients of the grant.
Revenues for this fund consist of the following sources:
Program Income
Grant Funds
Interest Earnings
Total Revenue:
$
$
80,000
50,000
5
130,005
The following disbursements are authorized for the fiscal year:
Administrative Services
Professional Services
Program Expenses
Disbursements to NCHFH
Total Expenditures:
$
$
2,300
3,000
81,825
42,880
130,005
Section VII. NSP3 Grant Fund (222). There is hereby established a NSP3 Grant Fund for the City
of Newnan with an appropriation of $435,000. This fund is utilized to account for a
Neighborhood Stabilization Program grant received by the City from the Georgia Department of
Community Affairs to purchase and rehabilitate housing for low income recipients who meet
the eligibility guidelines for assistance. Newnan Housing Authority (HAN) is the sub-recipient of
the grant.
Revenues for this fund consist of the following sources:
Grant Funds
Total Revenue:
$
$
435,000
435,000
The following disbursements are authorized for the fiscal year:
Adminstration Services
Disbursments to HAN
Total Expenditures:
$
$
5,000
430,000
435,000
Section VIII. Miscellaneous Grants Fund (240). There is hereby established a Miscellaneous
Grants Fund for the City of Newnan with an appropriation of $2,000. This fund is utilized for
grants received by the city from local vendors, DCA and other agencies to fund specific
expenditures as required.
Revenues for this fund consist of the following sources:
Grant Funds
Total Revenue:
$
$
2,000
2,000
The following disbursements are authorized for the fiscal year:
Police/Public Relations, Materials
Total Expenditures:
$
$
2,000
2,000
Section IX. Hotel/Motel Tourism Fund (275). There is hereby established a Hotel/Motel Tourism
Fund for the City of Newnan with an appropriation of $360,000 for Tourism Enhancement
activities.
Revenues for this fund consist of the following sources:
Hotel/Motel Tax
Interest Earnings
Fund Balance Reserves
Total Revenue:
$
$
360,000
600
(600)
360,000
The following disbursements from the Hotel/Motel Tourism Fund are authorized for the fiscal
year:
Transfer to General Fund
$
180,000
Transfer to Newnan Centre
180,000
Total Expenditures:
$
360,000
Section X. Motor Vehicle Rental Excise Tax Fund (280). There is hereby established a Motor
Vehicle Rental Excise Tax Fund for the City of Newnan with an appropriation of $80,000 for
Convention Center activities.
Revenues for this fund consist of the following sources:
Excise Tax
Interest Earnings
Fund Balance Reserves
Total Revenue:
$
80,000
45
(45)
80,000
$
The following disbursements are authorized for the fiscal year:
Transfer to Newnan Centre
Total Expenditures:
$
$
80,000
80,000
Section XI. Special Purpose Local Option Sales Tax Funds (322 and 323). There is hereby
established two Special Purpose Local Option Sales Tax Funds for the City of Newnan.
The first fund, SPLOST 2007, was established in 2007 and expired at the end of 2012. This year’s
budget includes an appropriation of $4,034,794 for capital projects.
Revenues for this fund consist of the following sources:
Fund Balance Reserves
Interest Earnings
Total Revenue:
$
$
4,027,794
7,000
4,034,794
The following disbursements are authorized for the fiscal year:
Streets
Building Maintenance/Structure
Parks and Recreation
Total Expenditures:
$
$
3,256,944
703,725
74,125
4,034,794
The second fund, SPLOST 2013, was established in 2013 and will expire in 2018. This year’s
budget includes an appropriation of $5,569,000 for capital projects, transfer to Water and Light
and Interfund loan payment of $750,000 for the advanced funding on the Public Safety
Complex construction project.
Revenues for this fund consist of the following sources:
SPLOST 2013 Receipts
Interest Earnings
Fund Balance Reserves
Total Revenue:
$
$
5,100,000
500
468,500
5,569,000
Public Safety Complex
$
Network & Software Improvements
Parks and Recreation
Streets, Drainage & Sidewalk Improvements
Public Woks Equipment
Transfer to W & L
Interfund Loan Payable
Total Expenditures:
$
350,000
25,000
275,000
3,350,000
19,000
800,000
750,000
5,569,000
The following disbursements are authorized for the fiscal year:
Section XII. Impact Fees (375). There is hereby established an Impact Fees Fund for the City of
Newnan with an appropriation of $960,000. In 2004, the City established an impact fee
program with funds to be paid into the fund for four major areas of development: Roads and
bridges, Fire, Police and Parks.
Revenues for this fund consist of the following sources:
Roads/Streets/Bridges
Fire Services
Police Protection
Parks/Recreation
Interest Earnings
Fund Balance Reserves
Total Revenue:
$
$
100,000
100,000
60,000
170,000
2,000
528,000
960,000
The following disbursements are authorized for the fiscal year:
Fire Services
Police Protection
Parks/Recreation
Total Expenditures:
$
$
150,000
60,000
750,000
960,000
Section XIII. Sanitation Fund (540). There is hereby established a Sanitation Fund for the City of
Newnan with an appropriation of $476,732. In 2004, the City privatized its sanitation services.
During the renewal of the Sanitation Agreement in 2013, Council voted to resume handling the
brush and bulk portion of the services for City residents. Waste Industries will continue to
handle trash and recycling.
Revenues for this fund consist of the following sources:
Yard Debris & Bulk Collections
Interest Earnings
Fund Balance Reserves
Total Revenue:
$
$
515,000
500
(38,768)
476,732
The following disbursements are authorized for the fiscal year:
Wages & Benefits
Operations
Total Expenditures:
$
$
262,032
214,700
476,732
Section XIV. All revenue received by the City of Newnan from sources not restricted by law to
expenditure for specified purposes may be used in meeting disbursements in Section II. Should
the revenue received from such sources exceed the amount estimated, such excess shall be
allocated to the General Fund subject to further action by City Council. The total disbursements
in any fund shall not exceed the amount appropriated for that fund, including any available
fund balances.
Done, Ratified, and Passed by the City Council of the City of Newnan, Georgia, in regular
session assembled this thirteenth (13) day of January 2015.
Attest:
____________________________________
Della Hill, City Clerk
___________________________________
L. Keith Brady, Mayor
___________________________________
George M. Alexander, Council Member
Reviewed:
___________________________________
Robert W. Coggin, Council Member
____________________________________
C. Bradford Sears, Jr., City Attorney
___________________________________
Ray F. Dubose, Council Member
___________________________________
Clayton W. Hicks, Council Member
___________________________________
Cleatus W. Phillips, City Manager
___________________________________
Cynthia E. Jenkins, Council Member
___________________________________
Rhodes H. Shell, Council Member
___________________________________
Dustin K. Koritko, Council Member
RESOLUTION TO ADOPT 2015 PAY PLAN
WHEREAS, the City of Newnan has a formal position classification and pay system to
provide an equitable basis for assigning pay rates for all employees; and
WHEREAS, the Position Classification Plan is annually reviewed and updated to reflect
changes in classifications and pay grade assignments; and
WHEREAS, the Pay Plan is annually reviewed and amended as appropriate; and
WHEREAS, a new Pay Plan has been drafted to include an across the board step increase;
NOW, THEREFORE, BE IT RESOLVED, that the 2015 Pay Plan which is attached
hereto is adopted by the City Council this 13th day of January 2015 and is effective beginning
January 15, 2015.
DONE, RATIFIED AND PASSED by the City Council of the City of Newnan, Georgia,
this 13th day of January 2015 in regular session assembled.
Attest:
Della Hill, City Clerk
Keith Brady, Mayor
George M. Alexander, Councilman
Witness:
Robert W. Coggin, Councilman
C. Bradford Sears, Jr., City Attorney
Ray DuBose, Councilman
Cleatus W. Phillips, City Manager
Clayton W. Hicks, Councilman
Cynthia E. Jenkins, Councilwoman
Rhodes H. Shell, Councilman
Dustin Koritko, Councilman
CITY OF NEWNAN, GEORGIA
GENERAL EMPLOYEES
2015 SALARY RANGES BASED ON GRADE
Grade
1
Classification
Classification
Code
Title
10101
Police Trainee
Annual
Pay Period
Hourly
Exempt (E)
Non-exempt (N) Minimum
N
$21,819.20
$839.20
$10.49
Maximum
$32,385.60
$1,245.60
$15.57
$22,900.80
$880.80
$11.01
$34,008.00
$1,308.00
$16.35
2
10201
10202
10203
Custodian
Crossing Guard (PT)
Park Attendant (PT)
3
10301
10302
10303
10304
10305
Automotive Mechanic Helper
Laborer I - Street
Laborer I - Beautification
Laborer I - Cemetery
Carnegie Assistant
N
N
N
N
N
$24,044.80
$924.80
$11.56
$35,713.60
$1,373.60
$17.17
4
10401
10402
10403
10404
Office Assistant - Human Resources
Office Assistant - Police Department
Office Assistant - Community Develop.
Office Assistant - Fire Department
N
N
N
N
$25,251.20
$971.20
$12.14
$37,502.40
$1,442.40
$18.03
5
10501
10502
10504
10505
10506
10508
Accounting Clerk I - Finance
Accounting Clerk I - Public Works
Civilian Jailor
Crew Leader - Beautification
Permit Technician
Planning Technician
N
N
N
N
N
N
$26,520.00
$1,020.00
$12.75
$39,395.20
$1,515.20
$18.94
6
10601
Municipal Court Clerk
N
$27,851.20
$1,071.20
$13.39
$41,329.60
$1,589.60
$19.87
7
10701
10702
10703
10704
Laborer II - Street
Laborer II - Cemetery
Laborer II - Sanitation Brush & Bulk
Sr. Accounting Clerk
N
N
N
N
$29,244.80
$1,124.80
$14.06
$43,430.40
$1,670.40
$20.88
8
10801
10802
10803
Animal Warden
Parking Enforcement Officer
Fleet Coordinator
N
N
$30,700.80
$1,180.80
$14.76
$45,593.60
$1,753.60
$21.92
Effective January 10, 2013
CITY OF NEWNAN, GEORGIA
GENERAL EMPLOYEES
2015 SALARY RANGES BASED ON GRADE
Grade
9
Classification
Classification
Code
Title
10901
Civilian Communications Operator
10902
Personnel Specialist
Annual
Pay Period
Hourly
Exempt (E)
Non-exempt (N) Minimum
N
$32,240.00
N
$1,240.00
$15.50
Maximum
$47,881.60
$1,841.60
$23.02
10
11001
11003
11005
11006
11007
11008
11010
11011
11012
11013
11014
11015
Administrative Assistant
Labor Supervisor - Street
Labor Supervisor - Cemetery
Main Street Manager
Maintenance & Traffic Light Specialist
Police Officer
School Resource Officer
Payroll Coordinator
Licensing Specialist
Keep Newnan Beaut/Main St Spec Ev
Labor Supervisor - Beautification
Community Service Officer
N
N
N
N
N
N
N
N
N
N
N
N
$33,862.40
$1,302.40
$16.28
$50,294.40
$1,934.40
$24.18
11
11101
Automotive Mechanic
N
$35,547.20
$1,367.20
$17.09
$52,769.60
$2,029.60
$25.37
12
11201
11202
11203
11204
Building Inspector I
Code Enforcement Officer
Erosion Control Inspector
Engineering Inspector
N
N
N
N
$37,315.20
$1,435.20
$17.94
$55,390.40
$2,130.40
$26.63
13
11302
11303
11304
Communications Sergeant
Systems Analyst
Sanitation Supervisor
N
N
N
$39,187.20
$1,507.20
$18.84
$58,156.80
$2,236.80
$27.96
14
11401
11402
11403
11404
11405
11406
11407
Accountant
Building Inspector II
Detective
Police Sergeant
Sergeant SRO
Fire Marshal
Engineering Field Inspector
N
N
N
N
N
N
N
$41,142.40
$1,582.40
$19.78
$61,089.60
$2,349.60
$29.37
$43,201.60
$1,661.60
$20.77
$64,126.40
$2,466.40
$30.83
$45,364.80
$1,744.80
$21.81
$67,350.40
15
16
11601
11602
11603
11604
11605
11606
Cemetery Superintendent
Engineering Assistant
Plans Examiner
Street Superintendent
Deputy Building Official
Carnegie Director
E
N
N
E
N
E
$2,590.40
$32.38
Effective January 10, 2013
CITY OF NEWNAN, GEORGIA
GENERAL EMPLOYEES
2015 SALARY RANGES BASED ON GRADE
Grade
17
Classification
Classification
Code
Title
11701
Public Information Officer
11702
Police Lieutenant
11703
Planner
11074
Assistant to City Manager
Annual
Pay Period
Hourly
Exempt (E)
Non-exempt (N) Minimum
E
$47,632.00
N
$1,832.00
E
$22.90
E
Maximum
$70,720.00
$2,720.00
$34.00
18
11801
Director of Facilities
E
$50,024.00
$1,924.00
$24.05
$74,256.00
$2,856.00
$35.70
19
11901
11902
11903
City Clerk
Deputy Chief of Police
Deputy Public Works Director
E
E
E
$52,520.00
$2,020.00
$25.25
$77,958.40
$2,998.40
$37.48
20
12001
12002
12003
12004
Business Development Director
Civil Engineer I
Assistant Finance Director
Program Manager
E
E
E
E
$55,140.80
$2,120.80
$26.51
$81,868.80
$3,148.80
$39.36
21
12101
Landscape Architect
E
$57,907.20
$2,227.20
$27.84
$85,987.20
$3,307.20
$41.34
22
12201
12202
Information Technology Director
Planning & Zoning Director
E
E
$60,798.40
$2,338.40
$29.23
$90,292.80
$3,472.80
$43.41
23
12301
12303
Chief Building Official
Human Resources Director
E
E
$63,835.20
$2,455.20
$30.69
$94,806.40
$3,646.40
$45.58
$67,017.60
$2,577.60
$32.22
$99,528.00
$3,828.00
$47.85
24
25
12501
12502
Finance Director
Chief of Police
E
E
$70,366.40 $104,520.00
$2,706.40
$4,020.00
$33.83
$50.25
Effective January 10, 2013
CITY OF NEWNAN, GEORGIA
GENERAL EMPLOYEES
2015 SALARY RANGES BASED ON GRADE
Grade
26
Classification
Code
Classification
Title
Exempt (E)
Non-exempt (N)
Annual
Pay Period
Hourly
Minimum
Maximum
$77,584.00 $115,169.60
$2,984.00
$4,429.60
$37.30
$55.37
27
$77,584.00 $115,169.60
$2,984.00
$4,429.60
$37.30
$55.37
28
$81,473.60 $120,910.40
$3,133.60
$4,650.40
$39.17
$58.13
29
12902
Public Works Director
E
$85,550.40 $126,984.00
$3,290.40
$4,884.00
$41.13
$61.05
*Annual Salary Based on 2,080 Hours Per Year.
*Pay Period Based On 80 Hours.
Effective January 10, 2013
SANDERS, HAUGEN, & SEARS, P.C.
ATTORNEYS AT LAW
11 PERRY STREET
P. O. BOX 1177
NEWNAN, GEORGIA 30264-1177
(770) 253-3880
FAX (770) 254-0093
www.sandershaugen.com
C. BRADFORD SEARS, JR.
E-MAIL: [email protected]
WALTER D. SANDERS
(1909 - 1989)
TO:
The City Council of the City of Newnan
FROM:
C. Bradford Sears, Jr., City Attorney
DATE:
January 6, 2015
RE:
2015 General Election
______________________________________________________________________________
MEMORANDUM
This is to provide you with the information and time schedules for the
November 3, 2015 General Election.
The Official Code of Georgia Annotated Section 21-2-131 provides that each
candidate or his designee shall file a notice of his or her candidacy at the office of the
Assistant Election Superintendent during the qualifying period of not less than three (3)
days nor more than five (5) days to start on Monday, August 31, 2015, at 8:30 a.m. and
closing on Wednesday, September 2, 2015 at 4:30 p.m. In keeping with City custom, the
above dates are for the three (3) day period as authorized by law.
O.C.G.A. Code Section 21-2-224 provides that the registration books be closed on
the 5th Monday prior to the election unless the Monday is a recognized holiday, then on
the next Tuesday. This year that will be Monday, October 5, 2015, at 4:30 p.m.
I call your attention to O.C.G.A. Section 21-2-131(a)(1) providing for the setting of
qualification fees. The qualification fees are to be set and published in the newspaper
prior to February 1, 2015. The fees are set by law at three percent (3%) of the annual
salary of the office, which in the case of Councilmembers said fees shall be $165.00.
CBSjr/ph
RESOLUTION SETTING QUALIFYING FEES FOR
THE NOVEMBER 3, 2015 GENERAL ELECTION
WHEREAS, the Charter of the City of Newnan provides for a General
Election to be held on the first Tuesday following the first Monday in November,
2015, to elect Councilmembers for Election District One, Post A and B for the
City of Newnan, and for Election District Three, Post A and B for the City of
Newnan, said date being November 3, 2015; and
WHEREAS, Section 21-2-131 of the Official Code of Georgia Annotated
provides for the governing authority to set the qualifying fees for candidates for
said offices before February 1, 2015.
THEREFORE, BE IT RESOLVED that the fee for qualifying for election for
the qualifying fee for Councilmembers for Election District One, Post A and B
for the City of Newnan, and Election District Three, Post A and B for the City of
Newnan shall be One Hundred Sixty Five Dollars ($165.00).
IT IS SO RESOLVED this ______ day of January, 2015.
ATTEST:
___________________________________
L. Keith Brady, Mayor
_________________________________
Della Hill, City Clerk
Reviewed:
___________________________________
Cynthia E. Jenkins, Mayor Pro-Tem
_________________________________
C. Bradford Sears, Jr., City Attorney
___________________________________
George M. Alexander, Councilmember
________________________________
Cleatus Phillips, City Manager
___________________________________
Rhodes Shell, Councilmember
___________________________________
Ray DuBose, Councilmember
___________________________________
Clayton Hicks, Councilmember
___________________________________
Robert W. Coggin, Councilmember
_________________________________
Dustin Koritko, Councilmember
City of Newnan, Georgia - Mayor and Council
Date: January 13, 2015
Agenda Item: Public Safety Complex – Repayment of SPLOST Funds
Prepared & Presented by: Cleatus Phillips, City Manager
Submitted by: Cleatus Phillips, City Manager
Purpose:
Authorization to repay the $211,177 land cost for the Public Safety Complex back to
Recreation Budget.
Background:
The land in which the New Public Safety Complex is located was originally purchased
with 1997 SPLOST Funds in the amount of $654,305 to be used for future recreation
purposes. A committee of staff members was formed to find a suitable location for this
facility. Through this process the Hannah Homes site was deemed to be the most viable
location. 3.05 acres of the total 9.45 acres was used for the Public Safety Complex
therefore the request is for 32% of the original purchase price to be returned to the 2013
SPLOST Recreation Budget. The 1997 SPLOST Fund has been closed.
Funding:
N/A – This is a transfer of SPLOST Funds from the Public Safety Budget to the
Recreation Budget.
Recommendation: Staff recommends that Council grants authorization to transfer the $211,177 from
the Public Safety 2013 SPLOST budget to the Recreation 2013 SPLOST Budget.
Options:
Attachments:
1. Approve the request as submitted
2. Other action as directed by Council
N/A
Previous Discussion with Council:
N/A
City of Newnan, Georgia – Mayor and Council
Date:
January 13, 2015
Agenda Item:
3 Annie St, 4 Dewey St, 4 Welch St, 7 Landers St, 7 Upper Mann St, 10 Farmer St, 11
Tuxedo Ave, 20 Dixon St, 67 Fairmount Dr, 68 Savannah St and 121 Pinson St
Prepared and Presented by:
Shane Pridgen, Code Enforcement Officer
Submitted by:
Bill Stephenson, Chief Building Official
Purpose:
To inform Council of the status of 3 Annie St, 4 Dewey St, 4 Welch St, 7 Landers St, 7 Upper Mann
St, 10 Farmer St, 11 Tuxedo Ave, 20 Dixon St, 67 Fairmount Dr, 68 Savannah St and 121 Pinson St
having been before Council in Public Hearings.
Background: Date of Status Check: January 6, 2015
Property Description
Owner
Public Hearing
Resolution
Deadline
Extended # Of
Days Allowed
August 26, 2014
Original #
Of Days
Allowed
180 days
3 Annie St
Alvin Williams Jr
4 Dewey St
February 22, 2015
N/A
Dean Riede
December 17, 2013
90 days
March 17, 2014
120 days
January 26,
2015
4 Welch St
Tynisiha Adufo
March 25, 2014
180 days
Sept. 16, 2014
180 days
7 Landers Street
David and Jacqueline
Thompson
Donald Smith
March 28, 2006 and
Oct. 25, 2011
April 23, 2013
180 days
February 26, 2008
and April 25, 2012
December 23, 2013
180 days
March 15,
2015
March 8,
2015
December
16, 2014
7 Upper Mann Street
180 days
180 days
Updated
Resolution
Deadline
N/A
Status
No progress has been
made to structure.
No progress has been
made to structure.
Owner is to attend
council meeting for
update.
No progress has been
made to structure.
No progress has been
made to structure.
No progress has been
made to structure.
Owner to attend the
January 27th meeting.
10 Farmer St
Jimmy Rogers
August 26, 2014
180 days
February 22, 2015
N/A
N/A
11 Tuxedo Ave
Irvin Jones
August 26, 2014
180 days
February 22, 2015
N/A
N/A
20 Dixon Street
Woodie Wood
Jan. 28, 2014
120 days
June 19, 2014
90 days
March 14,
2015
67 Fairmount St
EUGENE RACHEL
April 22, 2014
180 days
Oct. 14, 2014
180 days
June14, 2015
68 Savannah St
Cherie Robinson
November 11, 2014
120 days
March 11, 2015
N/A
N/A
121 Pinson St
Marcus Beasley
August 26, 2014
180 days
February 22, 2015
N/A
N/A
Options:
1. Accept status reports, no further action is required.
2. Other direction from Council.
Funding:
Not Applicable
Recommendation:
Staff is requesting Council’s approval for Option 1.
Previous Discussions
With Council:
All have previous history with Council.
No progress has been
made to structure.
Attempting to sale.
No progress has been
made to structure.
Apt. A – repairs
completed
Apt. B – repairs are
cont’d on interior
No progress has been
made to structure.
Exterior painting has
begun. Electrical work
is awaiting final
inspection. Plumbing
and interior paint is to
begin this month.
In process of
foreclosing on the right
of redemption.
December 15, 2014
Dear Mayor Keith Brady and City Council,
I am submitting a request to you on behalf of First Baptist Church of Newnan.
The Atlanta Food Bank asked First Baptist Church to host three “mobile food
pantry” events in 2015, January 23, February 27 and March 27. The mobile
pantry is where a large volume of food will be distributed on a first-come,
first-serve basis to people in our community who are in need. Vehicles will
be lined up along Madison Street behind the church. Everyone will remain in
their cars, and the food brought to them. We are planning to serve over 200
families and, therefore, request that Madison Street be closed to throughtraffic for the distribution from 7:00 a.m. to 1:00 p.m.
Thank you for your consideration of this request. If you have any questions,
please don’t hesitate to contact me. I look forward to hearing from you soon.
Sincerely,
Mike Emeott
Executive Pastor
First Baptist Church
15 West Washington St.
Newnan, GA 30263
O# 770-253-0797
C# 678-877-5843
www.fbcnewnan.org
CHANGE IN REQUEST:
Girl Scouts would like to have the same type of
Walkabout Cookie Sales with adult supervision that they
have had in previous years on the sidewalks in
downtown Newnan to sell Girl Scout Cookies during the
Cookie Season.
Nancy Lee/Girl Scouts-Cookie Sales
Motion to Enter into Executive Session
I move that we now enter into closed session as allowed by O.C.G.A. §50-14-4 and
pursuant to advice by the City Attorney, for the purpose of discussing
And that we, in open session, adopt a resolution authorizing and directing the Mayor or
presiding officer to execute an affidavit in compliance with O.C.G.A. §50-14-4, and that
this body ratify the actions of the Council taken in closed session and confirm that the
subject matters of the closed session were within exceptions permitted by the open
meetings law.
Motion to Adopt Resolution after Adjourning Back into Regular Session
I move that we adopt the resolution authorizing the Mayor to execute the affidavit stating
that the subject matter of the closed portion of the council meeting was within the
exceptions provided by O.C.G.A. §50-14-4(b).
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