___School Name___
2014-2015
The following document provides an overview of the Tulsa Public Schools
Safe School Plan. Each school’s Safe School Committee completes the
information specific for their facility and adds their own staff
responsibilities for designated hazards.
School
Site: ___________________
Due to security concerns, some items are only available from TPS Campus
Police (918-749-9966) once a valid need-to-know has been established.
___School Name___
SCHOOL DRILLS (SEE PAGE 13 FOR MORE DETAILED INFORMATION)
One during the 1st 15 days of school each semester. A
FIRE DRILLS (5): minimum of three others through the school year, no two in
the same calendar month.
TORNADO DRILLS (3): Three per year (one each in September, March, & April)
IOC DRILLS (2): One during the 1st 15 days of school each semester.
LOCKDOWN DRILLS (2): Two during the school year.
ATMOSPHERIC RELEASE (2): One in October, one in February
ADDITIONAL (2):
Page | 1
Minimum of two additional drills appropriate to the hazards
for your particular facility.
___School Name___
SCHOOL PRINCIPAL :
PHONE: (918)
SCHOOL ADDRESS:
PL AN
FOR
LOCATION
SCHOOL YE AR:
2014-2015
OF PLAN IN BUILDING
A COPY OF THIS DOCUMENT WITH ALL NECESSARY INFORM ATION INCLUDED IS DUE
TH
TO THE TPS EMERGENCY MAN AGEMENT COORDINATOR BY OCTOBER 15
.
THIS
DOCUMENT, FLOOR & SITE PL ANS, AND SUPPORTING INFORM ATION
WILL BE FILED WITH TPS EMERGENCY M AN AGE MENT,
TULS A ARE A EMERGENCY M AN AGEMENT AGENCY (TAEM A) AND OTHER TULS A ARE A
RESPONSE AGENCIES.
DOCUMENT VERSION: SY2014-15_4-14
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___School Name___
TABLE OF CONTENTS
Sample ICS Organization Chart for Schools ..................... 4
Media Relations .............................................................. 32
Bomb Threat Call Procedures ........................................... 5
Safe & Healthy Schools Committee ................................ 33
Accident/Serious Injury/Illness .......................................... 6
On-Site Chain of Command ............................................ 33
Trained Staff (consistent with information on Page 42): 6
Emergency Communications .......................................... 33
Reporting Child Abuse ...................................................... 7
Media Response at the Facility....................................... 33
Teacher’s “Go” Bag for Emergencies .............................. 10
Staff and Room Assignments ......................................... 34
TPS School Drills Schedule ............................................ 11
Emergency Responders & Equipment in Building .......... 35
Fire Evacuation ............................................................... 13
Staff Responsibilities during an Emergency ................... 36
Tornado or Other Severe Wind Event ............................. 14
On-Site Crisis Team........................................................ 38
Lightning .......................................................................... 15
Crisis Team Position Descriptions .............................. 38
Atmospheric Chemical Release (Hazardous Material) ... 17
Bomb / Explosive Threat Response ................................ 18
CHECKLISTS: ................................................................ 40
Death of a Student or Staff Member................................ 19
1.
CHECKLIST: Safety and Security Preparedness .... 41
Death by Suicide ............................................................. 22
2.
CHECKLIST: Physical Education and Activity –
ELEMENTARY ........................................................ 44
3.
CHECKLIST: Physical Education and Activity –
SECONDARY .......................................................... 45
4.
Nutrition Services Checklist Guidelines ................... 46
5.
Resources/Persons available to assist in Nutrition
Education and Food Service Management ............. 50
Family Reunification Procedure ...................................... 28
6.
CHECKLIST: Nutrition Services .............................. 51
TPS Door Access Policy for Facilities ............................. 29
7.
Wellness Policy ....................................................... 52
Current Floor Plan(s) ....................................................... 30
8.
CHECKLIST: Wellness ............................................ 56
Student Violence or Possible Threat ............................... 25
Intruder (IOC) / Lock-Down / Modified Lock-Down ......... 25
Active Assailant Scenario ................................................ 25
Missing or Runaway Student........................................... 26
Forced Abduction or Kidnapping of a Student ................ 27
Safe Schools Policy for Site ............................................ 31
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___School Name___
S AMPLE ICS O RGANIZATION C HART
FOR
S CHOOLS
The Incident Command System (ICS) is the operations plan that will be activated by Tulsa Public Schools and
outside response agencies during a major emergency. It is recommended that all TPS personnel receive basic
training in ICS. To take a 2-hour online course in the fundamentals of the Incident Command System for
Schools, go to www.training.fema.gov/EMIWeb/IS/IS100SCa.asp.
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To access Police, Fire, or Medical in an emergency – 911. To access Campus Police – 918-749-9966
___School Name___
B OMB T HREAT C ALL P ROCEDURES
Material available on these topics on a verified need-to-know basis from
Tulsa Public Schools Campus Police. (918-749-9966)
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To access Police, Fire, or Medical in an emergency – 911. To access Campus Police – 918-749-9966
___School Name___
A CCIDENT /S ERIOUS I NJURY /I LLNESS
(An unexpected serious occurrence demanding immediate action to aid the injured/ill person)
•
•
•
•
•
•
•
The situation should be assessed for personal risk factors prior to assistance/intervention.
Gloves MUST be worn if blood is present. Gloves are available in ______________ and in the nursing office.
Do not move or allow movement of injured person.
Immediately notify the office, give your location, and ask for “emergency first aid assistance.”
In case of serious injury/illness, contact information for the nurse/health assistant is provided for each site.
Seek first aid immediately.
Notify 911 if the injury or illness seems serious enough to warrant transporting to the hospital. (NOTE: If the
individual is to be transported to the hospital, the person acting as first responder shall not obligate the
district for payment of charges – if possible, ask the injured person about their insurance information for the
ambulance personnel.)
Trained Staff (consistent with information on Page 42):
Contact information for personnel on-site trained in first aid, CPR, or more advanced response protocols are
provided in case of serious injury or illness.
Under no circumstances should TPS personnel attempt to provide advanced medical care over and
above their level of training.
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To access Police, Fire, or Medical in an emergency – 911. To access Campus Police – 918-749-9966
___School Name___
R EPORTING C HILD A BUSE
See Tulsa Public School Policy 2110 and Regulation 2110-R
PURPOSE: To comply with Oklahoma law requiring school personnel to report suspected cases of child abuse
or neglect.
Oklahoma law requires teachers, nurses, and all other school personnel having reason to believe that a child
under the age of eighteen (18) years is a victim of abuse or neglect to promptly report to the Department of
Human Services. Reports may be made in writing, personally or any other method prescribed by the
department. School nurses, health assistants or any other health care professional examining, attending, or
treating the victim of what appears to be criminally injurious conduct, including, but not limited to, child physical
or sexual abuse as defined by the Oklahoma Crime Victims Compensation Act, must report orally or by
telephone the matter promptly to the nearest law enforcement agency in the county wherein the criminally
injurious conduct occurred, or if the location where the conduct is unknown, the report shall be made to the law
enforcement agency nearest to the location where the injury is treated. Failure to report such information
promptly, making false reports, or reporting with lack of factual foundation, shall be a misdemeanor. The law
also grants immunity from any civil or criminal liability to a person who in good faith makes such a report. It is
not the responsibility of school personnel to prove the child has been abused or neglected. Evidence of child
abuse may consist of physical marks on the body, sexual abuse, exploitation or neglect.
The following State definitions give guidance on what constitutes Child Abuse or Neglect:
“Abuse” – harm or threatened harm to a child’s health, safety or welfare by a person responsible for the child’s
health, safety or welfare including sexual abuse and sexual exploitation;
“Harm or threatened harm to a child’s health or safety” includes, but is not limited to:
d. Neglect,
a. Non-accidental physical or mental
e. Failure or omission to provide protection from harm or
injury,
b. Sexual abuse,
threatened harm,
c. Sexual exploitation,
f. Abandonment
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___School Name___
“Neglect” means failure or omission to provide:
a. adequate food, clothing, shelter, medical care, and supervision,
b. special care made necessary by the physical or mental condition of the child, or
c. abandonment;
“Sexual abuse” includes, but is not limited to, rape, incest and lewd or indecent acts or proposals made to a
child, as defined by law, by a person responsible for the child’s health, safety or welfare;
“Sexual exploitation” includes, but is not limited to, allowing, permitting, or encouraging a child to engage in
prostitution, as defined by law, by a person responsible for the child’s health, safety or welfare or allowing,
permitting, encouraging, or engaging in the lewd, obscene, or pornographic photographing, filming, or depicting
of a child in those acts as defined by the state law, by a person responsible for the child’s health, safety or
welfare.
The reporting obligations are individual, and no employer, supervisor, or administrator shall impede or inhibit
the reporting obligations of any employee or other person. No employer, supervisor or administrator of any
employee or other person required to provide information can discharge this responsibility, discriminate or
retaliate against, the employee or other person who in good faith provides such child abuse reports or
information, testifies, or is about to testify in any proceeding involving child abuse or neglect; provided that the
person did not perpetrate or inflict such abuse or neglect. Any employer, supervisor or administrator who
discharges, discriminates or retaliates against the employee or other person shall be liable for damages, costs
and attorney fees. Every employee who reports child abuse/neglect to DHS shall immediately thereafter advise
the principal, the principal’s supervisor or the Director of Health Services.
To facilitate the reporting process, upon receiving notification by the District employee, who made the original
report to DHS, of any suspected case of child abuse or neglect, regardless of the identity of the alleged abuser,
the principal will immediately call the nurse to assess the child. If the nurse is not on site, the nurse should be
paged. If the evidence appears to confirm the suspicion, the principal or designee will immediately phone the
Child Abuse Office of the Oklahoma Department of Human Services and also the dispatcher at the Tulsa City
Police Department. The principal or designee will complete the District’s Child Abuse Report, giving all pertinent
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___School Name___
details regarding the case. The report will be signed by the principal, the nurse and any other employee
involved.
If the employee making the initial report to DHS does not have a principal or principal’s designee to whom to
report, the employee will make the report to the employee’s immediate supervisor. The employee’s immediate
supervisor will promptly forward the report to the child’s principal or designee.
Appropriately identified investigators of the Department of Human Services or the District Attorney’s office will
be permitted access to a student involved in suspected child abuse, or neglect.
The Principal or designee will arrange the interview in a manner that minimizes embarrassment to the child.
The principal will not contact the parent/guardian or other person responsible for the child’s health or welfare
before the interview. District employees will not be present during the interview, except that a Campus Police
Officer may be present as an observer or participant in the interview if requested by a representative of the
Tulsa Police Department.
The Principal will retain the original completed District Child Abuse Report form and send remaining copies to
TPS Health Services for distribution to the Child Abuse Registry of the Oklahoma Department of Human
Services. Upon request, TPS Health Services will also send a copy of the Child Abuse Report form to Tulsa
City Police Department’s Child Crisis Unit for ages 0-10 and the Exploitation Unit for ages 11-15. The Director
of Health Services at the Education Service Center will maintain a copy of each completed Child Abuse Report
form. District personnel will maintain District Child Abuse Report forms and any summaries of confirmed reports
of sexual abuse or severe physical abuse received from the Department of Human Services in a confidential
manner. Any violation of the confidentiality requirement can be punished by law. Any summaries of confirmed
reports of sexual abuse or severe physical abuse received by District personnel will be destroyed when the
student involved reaches the age of 18.
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___School Name___
T EACHER ’ S “G O ” B AG
FOR
E MERGENCIES
Each Classroom teacher will have a “Go” bag (Emergency Bag), a red cloth bag hanging where it can
be quickly accessed during an emergency or evacuation. It should contain the following items:
• Copy of the Classroom Emergency Handbook
• Current copy of the class roster
• A small first aid kit. NOT for routine cuts and bruises in the classroom. It
needs to be maintained intact for use in emergency situations as needed.
Routine first aid needs should be handled as they have always been.
 Bottled water. Included primarily for use with the first aid kit to wash a
wound, or to allow a student or staff member to take needed medication. It is
not designed to provide drinking water for members of the class.
 Flashlight. The flashlight does not require separate batteries. In order to use
it, push the small switch in the back (the end with the strap) so it releases the
hand lever. Squeezing the hand lever charges the internal rechargeable
battery. Squeezing it a few times will provide power to use the flashlight for a
while.
 Whistle and Lanyard. Whistles are an efficient way of alerting someone to your presence in an emergency
or gathering your students around you. It require much less effort and the sound carries much further than
simply yelling.
• Notebook and pen
• 4 Status Notification cards
• Teachers are encouraged to add tissues, latex gloves, a plastic trash bag and/or a pair of work gloves.
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To access Police, Fire, or Medical in an emergency – 911. To access Campus Police – 918-749-9966
___School Name___
TPS S CHOOL D RILLS S CHEDULE
a. Each school shall conduct a minimum of 16 school safety drills per school year, in which all students, school
employees and visitors participate. Such drills shall conform to the written plans and procedures adopted by
the district for protecting against natural and man-made disasters and emergencies as required by Policy
7306 and 7306-R, and to State of Oklahoma Title 63 O.S. § 681 and Title 70 § 5-149.
b. Each school shall include one Fire drill testing evacuation and one Intruder on Campus (IOC) drill testing
response to a hostile intruder inside the building within the first 15 days of each semester.
c. Each school shall include a minimum of an additional three Fire evacuation drills, with no two of the
mandatory Fire drills taking place in the same calendar month.
d. Each school shall conduct a minimum of two additional drills during the school year testing response to a
hostile intruder on the immediate premises (Lockdown drill). Such drill(s) shall conform to the written plans
and procedures adopted by the district for school lockdowns and for protecting against active shooters and
other school security hazards.
e. Each school shall conduct a minimum of three Tornado drills, one each in September, February, and April.
Such drills shall conform to the written plans and procedures adopted by the district for protecting against
natural and man-made disasters and emergencies.
f. Each school shall include a minimum of two Atmospheric Release drills (response to an airborne
hazardous materials event), one each in October and March. Such drills shall be consistent with local fire
department procedures and regulations for protecting against hazardous material releases.
g. Each school shall conduct the remaining two drills and any additional drills as deemed appropriate, with the
type of drill being at the discretion of the school Principal, ILDs, and/or the District Emergency Manager and
consistent with risks assessed or needs identified for that facility.
h. No two drills shall take place within the same school day.
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To access Police, Fire, or Medical in an emergency – 911. To access Campus Police – 918-749-9966
___School Name___
The reports will be filed online at https://www.ok.gov/schoolsecurity/ with the email address
drills@tulsaschools.org as the return to receive confirmation of the drill submission.
TPS Emergency Drills (16 Minimum)
FIRE DRILLS (5): One during the first fifteen (15) days of school each semester & a
minimum of three (3) others, no two taking place in the same calendar
month without prior approval.
TORNADO DRILLS (3): Three (3) per year in September, March, & April
IOC DRILLS (2): One during the first fifteen (15) days of school each semester for a threat
from an intruder IN the building.
LOCKDOWN DRILLS (2): A minimum of two drills for a threat from an individual outside the
school, no two taking place in the same calendar month without prior
approval.
ATMOSPHERIC RELEASE (2): One in October & one in February.
ADDITIONAL (2): A minimum of two (2) additional drills appropriate to the hazards for your
particular facility (determined in collaboration with TPS Emergency
Management and/or the appropriate ILD).
Aug
Sept
Oct
Fire / IOC
Tornado
Atm Rel
Nov
Dec
Jan
Feb
Fire / IOC Atm Rel
March
April
May
Tornado Tornado
Three additional Fire drills.
Two Lockdown drills.
Two additional drills appropriate for each school’s needs/hazards.
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To access Police, Fire, or Medical in an emergency – 911. To access Campus Police – 918-749-9966
___School Name___
F IRE E VACUATION
In the event of a fire, evacuation shall be implemented immediately:
• Sound the Fire Alarm.
Emergency procedures will be
• Every fire drill will be treated as if it were a real fire.
posted in each classroom in clear
• Evacuate the building via posted “primary exit” or “alternative exit” if
view. These procedures will show
safe. If unsafe, use the nearest safe exit to clear the building.
the location of exits, alternative
• CALL 911 during the evacuation process.
exits, or shelter locations to be
• Everyone must evacuate the building.
used in an emergency situation.
• Exit immediately; do not stop to gather personal items.
• Student monitors occupying rooms near exits will be appointed to hold the doors open until everyone has
cleared the exits.
• Feel closed doors to see if they are hot before opening. If hot, use alternative exit.
• Provisions will be made for assisting handicapped students. Designated persons must be identified who
will assist with Special Needs students who are physically or mentally impaired.
• If unable to exit due to conditions, shut the door, stay low, and call 911. Advise who you are, that you are
trapped, and the number of occupants and location.
• Close all windows and doors (do not lock doors) to contain the fire.
• Pushing, talking, or any kind of horseplay will not be tolerated.
• Designated staff will check restrooms, hallways, and unoccupied rooms. (See Staff Responsibilities)
• Periodically, personnel will be stationed to prohibit students from using a particular exit in order to train
students and staff to meet this type of emergency.
• Move to a safe area at least 100 feet from the building, clear of emergency vehicle access; avoid smoke.
• Each teacher will keep an attendance record up-to-date and secure it immediately when the fire signal
sounds. After exiting the building, he/she will immediately account for all students to the Principal or other
designated staff person, either verbally or by using the Status Notification cards shown on page 10.
• Do not re-enter the building until the proper “all clear” signal is given.
• False Alarms will be reported to the Campus Police and TFD Fire Marshall.
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To access Police, Fire, or Medical in an emergency – 911. To access Campus Police – 918-749-9966
___School Name___
T ORNADO
OR
O THER S EVERE W IND E VENT
Designated office staff will monitor the NOAA weather alert radio in the main office to receive warnings of
potential severe weather. Local television and radio (battery-operated) stations can also be monitored as to the
direction and the severity of the storm.
After notification of a tornado watch (conditions are right for tornado):
• Principal or designee will review tornado response procedures with key staff.
After notification of a tornado warning (tornado may be imminent):
• An intercom announcement will be made that everyone needs to move to his/her designated refuge area.
• See the Staff Responsibilities section for procedures the school will follow during intercom failure or
power outage.
• Close and lock all exterior doors and interior doors as cleared by Area Monitors or assigned staff.
• After reaching the designated refuge area, remain standing or sitting facing the wall, with hands
protecting back of neck and head.
• If a teacher observes an unaccompanied student walking in a common area during a tornado drill, the
teacher will instruct the student to join his/her class.
• Teachers shall keep class rosters with them.
• Wait for “all clear” signal before returning to classrooms.
• In the case of an actual severe weather emergency, do not release students without the signature of
authorized parent or guardian. Use the emergency student release form for this purpose.
Please note that the City of Tulsa’s audible outside sirens are intended to be an outside notification
system only, not for inside buildings. Staff is expected to monitor the NOAA weather radio for
information on pending weather related emergencies and notice to take shelter.
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To access Police, Fire, or Medical in an emergency – 911. To access Campus Police – 918-749-9966
___School Name___
L IGHTNING
Some of the most vulnerable areas to lightning strikes are on our
school campuses because of their open areas, i.e., football stadiums,
baseball and soccer fields, and parking lots. As a result, the District
ordered the installation of the Thor Guard lightning “prediction”
system.
Lightning is an electrical discharge that
reaches 50,000 degrees, 4 times as hot
as the surface of the sun. According to
the National Weather Service, 73 people
die from lightning strikes each year and
hundreds more suffer life-debilitating
injuries, such as memory loss, attention
deficits, sleep disorders, numbness,
dizziness, and weakness.
The Thor Guard system measures and analyzes the electrostatic
field in the atmosphere and ground to predict the risk of a possible
lightning strike. The system consists of sensors placed at school
sites that measure electrostatic charges at ground level and in the
Due to the many thunderstorms and
atmosphere. It predicts the probability of a lightning hazard in an
tornado activity in Oklahoma, lightning
is considered one of the most serious
area up to 16 square miles. More importantly, it also provides a
weather-related threats to health and
specific reading of the risk in an immediate area. The system will
safety.
warn of a possible lightning strike, even on a sunny day. This kind of
event is referred to as a “bolt out of the blue,” a condition where very
powerful lightning discharges may occur even with no visible clouds in the immediate area. When conditions
indicate that lightning occurrence is probable, a signal is sent to an alarm horn.
Thor Guard has installed a combination of Base Prediction Computers,
sensors, remote horns and strobe warning devices on our high school
campuses, the Education Service Center, and Maintenance/Transportation.
The Base systems are set to monitor from 6 a.m. to 11 p.m. each day. Each of
these Base systems are set at a 2 mile radius, which controls the high level
warning and Red alert horns (a 15-second Blast) and the All Clear Horn (3 five
second blasts). The Red alerts (15-second Blast) provide an 8- to-20 minute
advance warning, allowing those in the area sufficient time to clear out and
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To access Police, Fire, or Medical in an emergency – 911. To access Campus Police – 918-749-9966
___School Name___
seek shelter. The sounds from the horns are distinctly different from any current public alarm tones. The normal
range of one "horn cluster" is 700-800 yards, in a 360° pattern.
In addition to the alarm horn and strobe, Thor Guard will send out an emergency e-mail to concerned parties –
Campus Police, emergency management, and the school principal and athletic director. It will also send an email to the Principal’s of schools in the 2 mile warning radius. The text of this e-mail is below.
DO NOT RESPOND TO THIS EMAIL. A lightning threat has been detected near or is approaching this
location. If you or persons you know are using the outdoor properties of this site, please take shelter or notify
others to take shelter. Evacuate the outdoor properties immediately. Move inside a substantial fully enclosed
building or structure. If a building is not available close by, take shelter inside a motor vehicle with a metal roof
(making sure you are not touching metal). Avoid high places, tall or isolated trees, baseball dugouts or small
portable shelters. Remain inside until you get the ALL CLEAR signal and or ALL CLEAR EMAIL.
It is important to note that lightning does not need to be visible before a warning is given. The Thor
Guard system will respond to subtle migrations of potentially dangerous energy.
When the alarm goes off, school administration will bring all students, staff and visitors inside until the
all clear is given.
If it is the opinion of the Administrator, staff, teacher, coach, referee, or the general public that the weather
situation is not safe, do not wait for horns to activate – CLEAR THE AREA! Take appropriate shelter anytime
lightning is seen, or thunder is heard. Although each one of us has to take responsibility for our own safety
when dangerous weather conditions are detected, the school District utilizes this sophisticated Thor Guard
prediction system to provide additional warning. It should not be considered as the sole means of protection
and defense of a person’s safety.
If someone is struck by lightning, immediately call 911; ask for Medical Assistance to respond to the scene.
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___School Name___
A TMOSPHERIC C HEMICAL R ELEASE (H AZARDOUS M ATERIAL )
(Shelter-In-Place)
(A shelter-in-place situation occurs in case of a threat from fire, explosion, toxic gas,
chemical or biological release outside of the school building.)
You will receive a phone call, notification via NOAA weather radio, or local media will make
an announcement concerning an Atmospheric Chemical Release, stating the need to
either evacuate or Shelter-In-Place until further notice.
Follow Shelter-In-Place procedures unless ordered to evacuate.
• Signal with intercom announcement “This is a Shelter-In-Place (Drill)”.
• All students and/or staff outside should immediately move into the building.
• All heat/AC/Ventilation will be turned off at the direction of the administrative staff to prevent outside air
from being drawn into the building (emergency lighting may need to be considered). All buildings have
different procedures. Make sure you have identified, in conjunction with your staff, TPS
Maintenance, and iNet personnel, on exactly how it would be done at your facility.
• Close and lock all exterior windows and doors (seal gaps under exterior doors with wet towels and/or duct
tape where practical). Place “Shelter-in-Place” sign in windows of front door.
• Close as many interior doors as possible.
• Take roll: notify office if any student is unaccounted for.
• Do not open the building for anyone while under Atmospheric Chemical Release status unless
confirmed to do so by the 911 Dispatcher or a Fire Department responder.
• Remain in protected interior areas of the building until the All Clear is given. All Clear will be given via
media announcement, emergency red phones, or principal’s cell phone.
•
Students and staff should exit the building, and the entire school aerated prior to re-entry. Re-entry should
not take place unless directed by the Fire Department or other authority. Students will NOT be released
from school until police or fire department gives permission.
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___School Name___
B OMB / E XPLOSIVE T HREAT R ESPONSE
Material available on these topics on a verified need-to-know
basis from Tulsa Public Schools Campus Police. (918-749-9966)
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___School Name___
D EATH
OF A
S TUDENT
OR
S TAFF M EMBER
When the death occurs off school property or when school is NOT is session:
Communicate with District / School Staff
1. Principal or designee will contact ILD and Campus Police immediately. Campus Police Dispatch will
notify appropriate District Personnel, including the District Crisis Director.
2. Verify information regarding the tragedy, if possible, before formal contact with school staff.
3. Implement staff phone tree (after hours) and arrange to meet with staff upon arrival to school
Communicate with Staff – Students – Parents (Do not use PA system)
1. Contact School Based Site Crisis Team members and key support staff: Convene Team for
coordination and debriefing
2. Plan and hold an ER faculty meeting to inform faculty and staff
3. Prepare a memorandum to teachers to share with students in the classroom.
a. Facts about the tragedy
b. Instructions how to share the information
c. Suggestions for assisting students
4. Prepare and share with clerks a written statement to be used to answer the school’s telephones
a. all media correspondence is to be referred to District Public Information office (see Page 28 for
contact info.)
5. Inform parents of students at the school that a death has occurred
a. Use a fact sheet and either mail, send home via students, use School Connects or use more
than one communication (examples are provided on-line under the Counseling Department intranet)
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___School Name___
b. Protect the privacy of the deceased and the family in communications
Crisis Response Logistics
1. Arrange for substitutes as needed to serve as rovers for teachers who may need a break;
2. Crisis team should appoint a member to visit each class of deceased student throughout the day;
3. Assign person to privately remove personal items of deceased for family to pick up later and stop any
communications that may be delivered to the home;
4. Arrange for a private place in the building for students and staff to receive counseling;
5. Identify deceased student/staff’s close friendships, family members, teammates, etc. that may be
traumatized by the death;
6. Contact these students / staff to arrange for personal counseling. Contact parents of students who are
specifically traumatized to inform them of the incident and offer guidance;
7. Identify students/staff that might be traumatized due to personal crisis experienced recently and
provide follow up;
8. Provide sign in logs of students seeking counseling for follow up;
10. Postpone and reschedule tests as needed;
11. Give students an opportunity to discuss what to do with the deceased student’s desk.
Responding staff will meet after school to debrief the day’s events
When the death of student/staff member occurs AT school:
1. Call 911- Notify the principal - Contact ILD and Campus Police at 918-746-9966. Campus Police
dispatch will notify appropriate District personnel, including District Crisis Director.
a. Coordinate with law enforcement as requested. Law enforcement is in control of this scene.
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___School Name___
2. Secure the area: The area immediately surrounding the individual must be secured and closed off.
Nothing is to be touched, moved, or removed while waiting for authorities.
a. If in a classroom, direct students to another room.
b. If in a hallway, lobby, commons area, or outside, the area immediately surrounding is blocked off
and students/staff are directed away from the area.
c. Detain any witnesses for police.
3. Notify School nurse, counselor, and crisis team members.
4. All media contacts should be referred to the District Public Information Office (see Page 28 for contact
info).
5. The principal will set a faculty meeting as soon as possible.
6. Begin Crisis Response as established for death of student/staff.
7. Maintain a list of witnesses for future reference.
8. Contact District Maintenance office for appropriate cleaning of site as required.
TO
REPORT AN ISSUE REL ATED TO STUDENT AND / OR SCHOOL S AFETY THAT DOES NOT REQ UIRE AN
918-746-6868. T HE I NFORM ATIO N WILL
DEP AR TM ENT . (A LSO AV AI L ABLE IN S P ANI SH )
EMERGENCY RESPONSE , A MESS AG E C AN BE LEFT AT
FORW ARDED TO THE APPROPRI ATE PERSON OR
Page | 21
BE
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___School Name___
D EATH
BY
S UICIDE
Suicide Intervention
When an employee of the district has reason to believe a student/staff member is in danger of harming
himself/herself, the employee is to report the situation immediately to the principal or designee.
A. When the individual poses an immediate threat of serious harm to themselves or others.
• If the individual is armed or suspected to be armed with any weapon or the means to do immediate
harm themselves or others or has attempted to harm themselves/others:
• Call 911 and the Campus Police. Do not attempt to disarm the person. If you wish to continue verbal
contact while police are in route, do so by some method of telephone (cell or office). Do not continue a
verbal conversation in a manner or environment that places you at risk of harm under these
circumstances.
• When police arrive, discontinue your verbal contact and turn the scene over to the officer on site.
• Refer to Student Endangerment /Violence on page 25 of this Plan.
Students/ Staff who are armed and threatening harm to themselves or others are a police matter and should
be deferred to law enforcement as soon as possible. Do not attempt to intervene in these situations.
B. When the person is considered moderate to severe risk of self – harm or suicide and is not armed with
any weapon or the means to do immediate harm to themselves or others:
• Do not leave the person alone.
• Have the person at risk escorted by an adult employee to a non-threatening environment with access to a
phone, (counselor, nurse, PBIS offices, etc.).
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___School Name___
• At least 2 Site Crisis Team members should remain with the at risk person until the situation has been
resolved.
• Gather information for referral: threats, disclosures, or previous attempts to die by suicide.
• Obtain phone consultation from COPES: (918-744-4800) when necessary. All severe or critical based
interventions must contact COPES for assistance to locate a psyche evaluation at a hospital setting.
Record consultants name for reference.
• Contact parents/guardian/spouse/family member (do not allow the individual to go home unsupervised).
Document the contact.
• Provide mental health referrals using the district student referral form and submit to office of Student
Services.
After intervention: Counselor/School Psychologist should offer support for the child to parents/guardian, as
needed for educational modification, and assessment as appropriate.
• Notify and debrief school staff on a need-to-know basis.
• Submit Suicide Intervention Report to Office of Student Services or on District Reporting Site (TIPS).
Local Contact Agencies:
Refer to approved provider list (TPS Free Assessment Provider List) located in principal/counselor’s office or on
Page 47 of this Plan.
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___School Name___
Post Event Procedures
For a death by suicide, postvention procedures outlined by the American Association of Suicidology (AAS)
should be followed, in addition to guidelines above. The tasks of the postvention are twofold: 1) to prevent a
suicide “contagion” effect within the school community, and 2) to assist staff and students with the grieving
process. AAS recommends the following:
1. Do not dismiss school or encourage funeral attendance during school hours.
2. Do not create a memorial to or memorial clothing for the deceased.
3. Do not have a large school assembly.
4. Do give the facts to students.
5. Do emphasize prevention and everyone’s role.
6. Do provide individual and group counseling.
7. Do emphasize that no one is to blame for the suicide.
8. Do emphasize that help is available and that there are alternatives to suicide.
9. Do contact the family of the deceased.
Follow crisis response for death of student/staff as required.
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___School Name___
S TUDENT V IOLENCE
OR
P OSSIBLE T HREAT
Intruder (IOC) / Lock-Down / Modified Lock-Down
A CTIVE A SSAILANT S CENARIO
It is CRITICAL to remember that an assailant with a weapon is not necessarily a stranger. It may be a
student, faculty member, parent, or someone you are familiar with or see on a regular basis.
Material available on these topics on a verified need-to-know
basis from Tulsa Public Schools Campus Police. (918-749-9966)
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___School Name___
M ISSING
OR
R UNAWAY S TUDENT
When it has been determined that a student is missing or seen leaving campus:
 For Elementary Students or Students with Special Needs 1 regardless of age who you believe are not capable of
protecting themselves: Faculty/Staff are expected to stop, detain, delay and or follow these students if such action is
possible to prevent them from leaving campus:
1. Contact 911 for Tulsa Police assistance immediately. Contact the Campus Police at 918-749-9966 and your
ILD. Campus Police will make all other notifications through an Incident Notification mass email.
2. Have the following information available for the 911 Operator and responding police officers: Name, age, physical
description and clothing description of the student. Possible destinations for the student: Home address, relatives’
address, playgrounds, special events in the area, parents’ work place, etc.
3. Contact the parent/guardian and have them report to the school site and meet with the Principal
4. Coordinate as many people as possible within your building to begin a systematic search of the building and
grounds to assure the student is indeed missing and is not hiding in some location on campus.
 For Middle School Students: Contact the Campus Police Department at 918-749-9966, your ILD and the
parent/guardian. Ask the parent/guardian if they will come to the school site and if they would like for the Tulsa Police
Department to be contacted. Search school property and outbuildings for the student. The progression or follow up is
dependent upon the response and request of the parent/guardian. Faculty/Staff are again expected to stop, detain,
delay or follow these students if such action is possible to prevent them from leaving campus if they are witnessed
leaving.
 For High School Students: Contact the parent/guardian and notify them of the missing student or that the student
was observed leaving campus. Inform them that they are responsible for contacting Tulsa Police for assistance and
that the reporting act may be done at the school office in order to give more information, description and details of
the event. A police report will not be generated for a missing high school student unless the parent/guardian is
present to report the act.
1
For Special Needs students, describe and detail what the special needs are so that emergency responders
are aware of the condition of the person they are looking for.
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___School Name___
F ORCED A BDUCTION
OR
K IDNAPPING
OF A
S TUDENT
Material available on these topics on a verified need-to-know
basis from Tulsa Public Schools Campus Police. (918-749-9966)
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___School Name___
F AMILY R EUNIFICATION P ROCEDURE
Contact the Campus Police Office (918-749-9966) Immediately
• The students and staff will be transported to a location determined by the district for family
reunification
• School’s immediate indoor evacuation site (within walking distance, if needed to support an
evacuation during, for example, inclement weather): __________________________
• Contact information is provided in the plan for the personnel responsible for bringing
Attendance Records and for maintaining Student Contact Information.
• Students will be released to their parent/guardian or contacted by phone if other
arrangements are necessary
NOTE: Transportation is capable of transporting our largest school any time during the day (this
includes all staff and students). A location for evacuation will be determined at the time of the
incident based on the needs of the situation. TPS has a letter of agreement with a large area
location for use of their facilities in case of a major disaster.
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___School Name___
TPS D OOR A CCESS P OLICY
FOR
F ACILITIES
(Excerpted from TPS Policy Manual 7303-R)
Access control to school campuses and buildings is a priority for Tulsa Public Schools. While even the best school
access control efforts will not guarantee that a determined outsider will be unable to gain access to the school,
educators must take reasonable steps to reduce the risks of unauthorized access.
• All doors not needed for primary ingress and egress will remain locked when not in use.
o All school doors will remain closed and secured while cleaning personnel and after-hours staff work inside the
building during evening and night hours.
o If a school has monitored video and a remote door lock installed at a primary entrance, that entrance will remain
locked.
• All windows will be locked at the end of the school day and remain locked until staff is in the building the following
school day.
• Visible signage will be installed on all doors directing visitors to the main entrance.
• If a door needs to be unlocked for temporary access – e.g., cafeteria delivery – a staff member will remain at the
door the entire time it is unlocked to ensure no unauthorized individuals enter.
o Custodial and cafeteria personnel will keep a log of deliveries to include the name of the vendor company,
name of the delivery person, license plate of vehicle, and date and time of arrival and departure.
• All visitors, including TPS employees and contractors, will sign in at the main office upon arrival. All school staff,
including support personnel, will be trained to greet and challenge strangers. All visitors without a visitor’s pass will
be directed to the main office. The staff member will escort them if it appears advisable.
o A sign will be clearly posted at the primary entrance directing visitors to the main office.
o If the visitor is not cooperative or if the staff member does not feel safe in approaching, the staff member will, at
minimum, report the visitor to the office.
o If the staff member suspects an immediate threat, they will call 911 or Campus Police (918-749-9966).
• Students will be trained to not open doors to strangers, other students, or even adults they may know.
• Parents will be educated about access control strategies and the importance of their following the policy.
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___School Name___
C URRENT F LOOR P LAN ( S )
Marked w ith the Follow ing:
• Room Numbers
• Tornado Refuge areas highlighted
• Fire Control Panel
• Gas Cut-Off
• Electrical Cut-Off
• Water Cut-Off
• Sprinkler Shut-Offs for Each Floor (if applicable)
• Air Handler Controls (for hazardous materials Atmospheric Release Response)
• Limited Access Doors –
o Doors Open to the Public
o Times of day each public entrance is open/locked
Page | 30
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___School Name___
S AFE S CHOOLS P OLICY
FOR
S ITE : [Site Name]
Approved by Safe & Healthy Schools Committee
State Law Title 70 § 24-100 and 24-100.5 requires that every school shall establish a Safe School
Committee and a Healthy & Fit Committee. These committees may be combined into one Safe &
Healthy School Committee to be composed of at least ten (10) members. The Safe School
Committee shall be composed of at least two (2) teachers, two (2) parents, two (2) students,
with the remainder of the committee being made up of administrators, health care
professionals, business community representatives, law enforcement, senior citizens, the
clergy, and nonprofit health organizations.
The Safe & Healthy School Committee shall study and make recommendations to the principal,
and the principal shall consider such recommendations before modifying school education
curriculum or instruction requirements regarding: 1) unsafe conditions, possible strategies for
students to avoid harm at school, student victimization, crime prevention, school violence, and
other issues which prohibit the maintenance of a safe school; 2) Student harassment, intimidation,
and bullying at school; 3) Professional development needs of faculty and staff to address the
issues identified; 4) Health education; 5) Physical education and physical activity; 6) Nutrition and
health services; 7) Parental involvement; 8) Instruction to prevent the use of tobacco; 9) Youth
injury and suicide prevention; and 10) Methods to encourage the involvement of the community
and students.
Signature, Committee Chair
Page | 31
Date
Principal’s Signature
Date
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___School Name___
M EDIA R ELATIONS
News departments monitor police, fire, and ambulance radio dispatch scanners. Therefore,
reporters are aware of most emergency calls and often arrive on the scene very quickly or
telephone for immediate information.
Notify the Communications Department for assistance.
Keep calling until you reach a staff member. Do not rely on voice mail!
1. Only the Superintendent and the Public Information Officer (PIO) are authorized to speak to
the media. In some cases, the PIO will designate a spokesperson.
2. Designate one person to communicate with the PIO on a continual basis.
3. Provide complete and accurate information to the PIO as early as possible. Be prepared to
answer Who, What, Where, When, Why, How, and what is being done to help students and
staff. It is imperative that you provide complete information to the PIO so that the media’s
questions can be answered without your being unduly interrupted.
4. Designate an area for the media, both inside and outside the building (in some cases the
Education Service Center will need to be the designated site).
5. Never say “No comment” to members of the media. Instead, refer all media to the PIO.
6. Remember that nothing is ever “off the record.”
7.
Request assistance from the PIO early in crafting a statement to the media. The PIO is also
ready to help craft automated voice messages or letters home to parents.
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___School Name___
S AFE & H EALTHY S CHOOLS C OMMITTEE
See State Requirements governing the make-up of the Committee on Page 38.
Name
Position or Title
Name
Position or Title
Chair
Parent
Parent
Student
Student
O N -S ITE C HAIN
Name
OF
C OMMAND
Position or Title
Primary Incident Commander:
Secondary:
Backup:
Emergency Contact Telephone(s)
Principal
E MERGENCY C OMMUNICATIONS
1. Who contacts ESC?
2. Liaison & phone(s) designated for district personnel to contact (other than primary incident commander)
3. Liaison & phone(s) designated for parents to contact (other than primary incident commander)
M EDIA R ESPONSE
AT THE
F ACILITY
Location for Media to be briefed (away from main office):
Primary Site Media Contact:
st
1 Media Designee (if primary is unavailable):
2nd Media Designee (if primary is unavailable):
Page | 33
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___School Name___
S TAFF
Name
Page | 34
Room
AND
R OOM A SSIGNMENTS
Name
Room
Name
Room
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___School Name___
E MERGENCY R ESPONDERS & E QUIPMENT
IN
B UILDING
Personnel trained in CPR / Automated External Defibrillator (AED) / First Aid
(Identify any advanced training: Licensed First Responder, EMT, Paramedic, RN, LPN)
Staff Name
Phone
Room
FAid CPR
AED
Add’l
1.
Automated External Defibrillator (if facility has an AED on-site)
Site AED Coordinator:
Room:
Location(s) of AED on
site:
CERT (FEMA Community Emergency Response Team) Trained Staff
Name
Room
Name
Room
Licensed Amateur (Ham) Radio Operators
Name
FCC Call Sign
Room
Name
FCC Call Sign
Room
NOAA Weather Radio Location(s):
Who has responsibility for monitoring NOAA radio?
Inventory of essential response items attached (Flashlights, extra batteries, first aid kits, blankets,
etc.)
Page | 35
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___School Name___
S TAFF R ESPONSIBILITIES
DURING AN
E MERGENCY
Use this section to:
Fire
IOC
Lockdown
Tornado
Shelter-In-Place
Power Outage
Intercom Failure
• Discuss What Happens:
During class
During passing period
Before school
After school
During lunch
If Students are outside (lunch, P.E., etc.)
• Address Individual Staff Responsibilities
• List personnel in charge of monitoring
hall, restrooms, etc. during each of these.
 Detail your responses to the above scenarios on the following page(s) 
Location of Current List of Enrolled Students:
Person(s) Responsible:
Person Responsible for List of Daily Absentees:
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___School Name___
Staff Responsibilities During an Emergency (outline responsibilities in detail):
Fire:
IOC (Intruder-on-Campus, inside the building):
Lockdown (Intruder outside the building in the area)
Tornado:
Shelter-In-Place (for atmospheric release):
Power Outage:
Intercom Failure:
Page | 37
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___School Name___
O N -S ITE C RISIS T EAM
A multi-disciplinary team that responds to serious accidents, injuries, illness, death, or other events involving
school community members that may result in a disruption of the school. Your team should include personnel
from leadership, security, counseling, health, facility management, food service, and so on. It may also
incorporate community response agencies, outside clinical consultants, and a public information officer for the
district. (For additional information see Safe School Committee Handbook)
Team Position
Team Leader
Name
Administrative Team Leader
School Title or Position (i.e.,
Principal, Counselor, Teacher)
Counselor
Principal
Crisis Team Position Descriptions
Administrative Team Leader
• Convenes critical incident team
• Leverages necessary staff as needed
• Clears obstacles, i.e., class coverage, meeting space, etc.
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• Accesses community/system resources as needed
• Assures that team has all necessary information available to make decisions
Team Leader
• Works closely with Administrative Team Leader to put together team for response to specific event
• Orchestrates decision making as team designs response
• Communicates status upstream, downstream, and sideways
• In consultation with other team members, oversees needs of students, parents, and other staff
• Heads up and leads specific response plans as designed by team
• Identifies unmet needs
• Refers students, parents, or staff, to outside clinical experts as needed
• Monitors well-being of other team members
• Convenes debriefing during course of event and postvention
Team Members
• Works with and supports team leader and administrative team leader
• Generates ideas and helps with problem solving
• Acts as “eyes and ears” and “mouth” across school community, reporting in/out important information
• Works directly with students and other staff, as directed within design of response
Clinical Consultant
• Works closely with and interfaces with larger system officials, administrative team leaders, and team
leader/team members
• Leverages other outside clinical expertise as needed
• Consults with design of intervention response and may directly participate in some aspect of response
• Participates directly with debriefings and postvention
Page | 39
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___School Name___
CHECKLISTS:
1. CHECKLIST: Safety and Security Preparedness
2. CHECKLIST: Physical Education and Activity – ELEMENTARY
3. CHECKLIST: Physical Education and Activity – SECONDARY
4. Nutrition Services Checklist Guidelines
5. Resources/Persons available to assist in Nutrition Education and Food Service Management
6. CHECKLIST: Nutrition Services
7. Wellness Policy
8. CHECKLIST: Wellness
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___School Name___
1. CHECKLIST: S AFETY
AND
S ECURITY P REPAREDNESS
Fully in Partially
Under
Not in
Place in Place Development Place
Mark Response to the Following
N/A
Critical Safety and Preparedness Measures
The NOAA Weather Radio is in use and monitored at all
times the building is occupied
The Safe-School Committee has met (Date:
)
The Safe-School Committee meets on an on-going basis
The Classroom Emergency Handbook, “go” bag and a
current yellow Safety Poster are in all classrooms
Employee / Visitor / Student ID & Access Control
All visitors/volunteers must report to the main office to sign in
and out
Visitors are issued visitor badges to be visibly displayed
Signs are in place directing visitors to the office from all nonrestricted entrances
All staff have been educated on the District Door Policy (pg. 30)
The capability exists to monitor the main entrance
All TPS employees are visibly displaying their ID badges
Substitute teachers are issued ID badges
All non-TPS contractors and workers are visibly displaying ID
badges
All door & window locks are regularly checked
Emergency & Crisis Response
Your site has organized a Site Crisis Team that meets TPS
guidelines as outlined in this Plan
Page | 41
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___School Name___
Mark Response to the Following
Fully in Partially
Under
Not in
Place in Place Development Place
N/A
Up-to-date drawings of your building and a copy of master key(s)
are maintained in a readily available location for use by police &
fire personnel if requested
The procedures for IOC and lock-downs are practiced regularly
At least two faculty/staff are trained in CPR & First Aid
Building Safety & Security
Security officers and/or campus police are assigned to this
building
If your site has security, one guard is assigned to the limited
access entrance
Two-way radios are in good repair & strategically located
throughout the building
Alarms are properly maintained & periodically checked
Parents are used to monitor doors, campus, & the neighborhood
Emergency door locks with thumb activation are in place at this
time
Intercoms are in working order
Shrubbery & trees permit good visual surveillance of all parts of
campus
School grounds are properly lighted for night activities
Freestanding bookcases are secured to prevent falling (i.e. in
libraries)
Hand-held metal detectors are used on a routine basis
Gas shut-offs in science labs are locked
Chemicals in labs are secure & under lock & key when
appropriate
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___School Name___
Mark Response to the Following
Fully in Partially
Under
Not in
Place in Place Development Place
N/A
Students are issued parking permits for assigned parking areas
Classrooms are locked when not occupied by a staff member
Key Control
Lock & key control is assigned to only one administrator
Master keys are kept to a minimum
Keys are always collected from employees who terminate or
transfer
Miscellaneous
Computers and other high-tech equipment have been
permanently marked
Student record files are locked in a vandal-proof container
School grounds are properly lighted for night activities
Faculty & staff members receive school safety and preparedness
training each year
All students receive a copy of the Code of Student Conduct
All students are aware of school discipline expectations & codes
An inventory has been made of all school property
Graffiti is photographed, reported, & removed immediately
Exterior & interior walls (including restrooms) free from graffiti
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___School Name___
2. CHECKLIST: P HYSICAL E DUCATION
ELEMENTARY
Mark Response to the Following
AND
A CTIVITY –
Fully in Partially
Under
Not in
Place in Place Development Place
The school has 60 minutes of physical education per week plus 15-20
minutes of organized daily recess.
Adequate teacher/student ratio.
Sequential physical education curriculum consistent with standards.
Health-related physical fitness.
Students active at least 50% of class time.
Teachers avoid practices that result in student inactivity.
Physical education is enjoyable.
Promote community physical activities.
Instruction for special health care needs.
Credentialed physical education teachers.
Professional development for teachers.
Physical education safety practices.
Playgrounds meet safety standards.
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___School Name___
3. CHECKLIST: P HYSICAL E DUCATION
Mark Response to the Following
AND
A CTIVITY – SECONDARY
Fully in Partially
Place in Place
Under
Developme
nt
Not in
Place
225 minutes of physical education per week.
Adequate teacher/student ratio.
Sequential physical education curriculum consistent with standards.
Physical education grading.
Prohibit substitution for physical education.
Individualized physical activity/fitness plans.
Health-related physical fitness.
Students active at least 50% of class time.
Teachers avoid practices that result in student inactivity.
Physical education is enjoyable .
Promote community physical activities.
Instruction for special health care needs.
Credentialed physical education teachers.
Professional development for teachers.
Participation in extracurricular physical activity programs.
Physical education safety practices.
Physical activity facilities meet safety standards & Athletic safety
requirements.
Page | 45
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___School Name___
4. N UTRITION S ERVICES C HECKLIST G UIDELINES
The following information is provided for you to use as you work through the Checklists
Breakfast and lunch programs
Does the school offer nutritious breakfast and lunch programs that are fully accessible to all students? Fully accessible
means that the school (1) offers free and reduced price meals for students who meet income requirements without
discriminating and (2) coordinates class and bus schedules so that all students can eat breakfast and lunch at school.
Nutritious meals must provide 1/3 (lunch) and ¼ (breakfast) of the RDA’s for nutrients and calories and must follow the
Dietary Guidelines for Americans:
• let the Balanced Plate guide your food choices
• choose a variety of grains daily, especially whole grains
• choose a variety of fruits and vegetables daily
• keep food safe to eat
• choose a diet low in saturated fat and cholesterol and moderate in total fat
• choose beverages and foods to moderate intake of sugars
• choose and prepare foods with less salt
Variety of foods in school meals
Do school meals include a variety of foods?
Variety of foods means that at least
• three entrees are offered daily for lunch
• two choices of fruit or 100% fruit juice are offered daily for lunch
• two choices of vegetables are offered daily for lunch
• foods rich in fiber and/or whole grains are offered daily
Low-fat and skim milk available
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Does the school food service offer low fat and skim milk every day? (Low fat means either ½% or 1% fat.)
Meals include appealing, low-fat items
Do school meals include at least one appealing, low-fat fruit, vegetable, and dairy product every day?
Appealing items are foods acceptable to a majority of students, as indicated by some kind of evaluation as analysis of
plate waste or student choices.
Low-fat means items that contain no more than 3 grams of fat per serving.
Food purchasing and preparation practices to reduce fat content
Does the school food service consistently follow all of these food purchasing and preparation practices to reduce fat
content of foods served?
• use specifications requiring lower fat content in ordering pre-prepared foods such as hamburgers, pizza, chicken
nuggets, etc.
• avoid frying foods
• use low-fat or reduced-fat cheese on pizza
• prepare vegetables using little or no fat
• cook with nonstick spray or pan liners rather than with grease or oil
• offer low-fat salad dressings
A la carte offerings include appealing, low-fat items
Do a la carte offerings include at least one appealing, low-fat fruit, vegetable, and dairy product every day?
Sites outside cafeteria offer appealing, low-fat items
Do most or all sites outside the cafeteria offer appealing, low-fat fruits, vegetables, or dairy products?
Sites outside the cafeteria include
• vending machines (review/establish vending machine policy)
• school stores and canteens
• concession stands
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• parties and special events
• meetings
• after school programs
Promote healthy food and beverage choices
Are food and beverage choices that are low in fat, sodium, and added sugars promoted through the following methods?
• place in more prominent positions than less nutritious choices
• offer at competitive prices compared with less nutritious choices
• display nutritional information about available foods
• highlight healthy cafeteria selections in menus that are distributed or posted
• offer taste-testing opportunities
•
make school-wide audio or video announcements
Adequate and proper time to eat school meals
Do students have at least 10 minutes to eat breakfast and at least 20 minutes to eat lunch, counting from the time
they are seated? Is lunch scheduled after recess to encourage students to eat better?
Collaboration between food service staff and teachers
Do food service staff use three or more of the following methods to collaborate with teachers to reinforce nutrition
lessons taught in the classroom?
• participate in design and implementation of nutrition education programs
• display educational and information materials that reinforce classroom lessons
• provide food for use in classroom nutrition education lessons
• provide ideas for classroom nutrition education lessons
• teach lessons or give presentations to students
• provide cafeteria tours for classes
Professional development for food service manager
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Does the food service manager participate at least once a year in professional development/continuing education on the
following topics?
• meeting the Dietary Guidelines for Americans
• nutrition education to promote healthy eating choices
Clean, safe, pleasant cafeteria
Does the school provide students with a clean, safe, and pleasant cafeteria, according to the following criteria?
• physical structure (e.g., walls, floor covering) does not need repairs
• tables and chairs are not damaged and are age appropriate
• seating is not overcrowded (e.g., never more than 100% of capacity)
• rules for safe behavior (e.g., no running, no throwing food or utensils) are enforced
• tables and floors are cleaned between lunch periods or shifts
• age-appropriate decorations are used
• appropriate practices are used to prevent excessive noise levels (e.g., no whistles)
• smells are pleasant and not offensive
Preparedness for food emergencies
Are school food service staff and cafeteria monitors trained to respond quickly and effectively to the following types
of food emergencies?
• choking
• natural disasters (e.g., electrical outages affecting refrigeration)
• medical emergencies (e.g., severe food allergy reactions, diabetic reactions)
• attempts to introduce biological or other hazards into the food supply
• situations that require students or others to shelter in the school
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___School Name___
5. R ESOURCES /P ERSONS AVAILABLE TO ASSIST IN N UTRITION
E DUCATION AND F OOD S ERVICE M ANAGEMENT
Nutrition Education
•
•
•
•
•
•
•
Child Nutrition Department – Morgan Fulton, Nutrition Educator, 833-8687
OSU Extension Community Nutrition Education Program
Midwest Dairy Council
Tulsa District Dietetic Association
Oklahoma State Department of Child Nutrition Programs – Debbie Hamilton, 405-521-3327
Farm to School – Chris Kirby, 405-522-2106
Ag in Classroom – MaryAnn Kelsey, 405-522-5513, maryann.kelsey@oda.state.ok.us
Food Service Management
•
•
•
•
Child Nutrition Director – Kit Hines, 833-8676
Director of Operations – Mikael Harp, 833-8688
District Chef – Chris Drover, 833-8699
Child Nutrition Purchasing and Inventory Control – Jenny Hyams, 833-8675
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___School Name___
6. CHECKLIST: N UTRITION S ERVICES
Mark Response to the Following
Fully in Partially
Place in Place
Under
Development
Not in
Place
N/A
Breakfast and lunch programs.
Variety of foods in school meals.
Low-fat and skim milk available.
Meals include appealing, low-fat items.
Food purchasing and preparation practices to reduce fat
content.
A la-carte offerings include appealing, low-fat items.
Sites outside cafeteria offer appealing, low-fat items.
Promote healthy food and beverage choices.
Adequate and proper time to eat school meals.
Collaboration between food service, staff, and teachers.
Professional development for food service manager.
Clean, safe, pleasant cafeteria.
Preparedness for food emergencies.
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___School Name___
7. W ELLNESS P OLICY
TULS A PUBLIC SCHOOLS Regulation 2115-R (Updates from Previous version in RED)
The Wellness policy has been established to support the academic and job performance, and good health of
students and staff. Each school’s site Safety and Healthy Schools Committee will develop an action plan unique
to that site as part of the Coordinated School Health Framework. The following regulation provides guidance for
implementation of this policy.
NUTRITION GUIDELINES/STANDARDS – SCHOOL MEALS
To promote student health, students will not be provided with foods outside the USDA Nutrition Standards with
the exception of two (2) events per school year in which healthy options are also available.
• School meals will meet menu-planning system guidelines in accordance with USDA regulations. (USDA
Reg. §210.10 and §220.8) In addition, all school lunch menus will be planned according to the silver or
gold criteria specified in the Healthier U.S. School Challenge.
• School lunches will provide 1/3 of the recommended dietary allowances (RDA) for calories, protein,
calcium, iron, vitamin A, and vitamin C as required by USDA. (USDA Regulation §210.10)
• School breakfasts will provide 1/4 of the RDA for calories, protein, calcium, iron, vitamin A, and vitamin C
as required by USDA. (USDA Regulation §220.8)
• The total calories from fat in school meals will be limited to 30 percent when averaged over one week.
(USDA Reg. §210.10 and §220.8)
• The total calories from saturated fat in school meals will be less than 10 percent when averaged over one
week. (USDA Reg. §210.10 and §220.8)
• School meals will meet the Dietary Guidelines for Americans. (USDA Reg. §210.10 and §220.8)
• School meals will not be used as a reward or punishment.
• Fruits and/or vegetables will be offered daily at all points of service. Fruits and vegetables should be fresh
whenever possible. Frozen and canned fruits will be specified and bid in natural juice, water, or light
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•
•
•
•
•
syrup. Bonus commodity fruits that contain higher sugar contents will be used in limited quantities. Fresh
fruits and vegetables from local sources to the greatest extent possible will be featured including Farm to
School.
Foods will not be fried on school premises. High fat, processed items will be limited in the cafeteria.
Only low fat or baked chips should be offered. Items will be specified and bid with no trans-fats, according
to availability.
Students and staff will be offered a variety of skim and low fat milk, lean meat and beans, fruits and
vegetables, and whole grains on a daily basis.
Safe unflavored, cool drinking water is provided to students throughout the school day at no cost.
Professional development training and support, including topics such as meeting nutritional standards for
preparing healthy meals as well as learning and improving culinary skills, will be offered for Child Nutrition
employees twice a year or as needed.
Students and parents will be involved in the National School Lunch Program. Parent and student
involvement will include menu-planning suggestions, cafeteria enhancement, program promotion and
other related student-community support activities. (USDA Reg. §210.12 and §227)
OTHER FOOD ITEMS SOLD ON SCHOOL CAMPUSES
• Beverage contracts will not restrict the sale of fluid milk products at any time during the school day or at
any place on the school premises. (Child Nutrition and WIC Reauthorization Act of 2004)
• All foods sold to students on the school campus, during the school day, will meet guidelines set forth by
the Smart Snacks in School – USDA’s “All Food Sold in Schools” Standards.
• Sale of caffeinated beverages is not allowed on elementary or middle school campuses. High energy
drinks with elevated levels of caffeine will not be available for sale anywhere on school campuses.
NUTRITION EDUCATION
• Nutrition education will be offered in the curriculum through science, health education, physical education,
or other designated times. Suggested resources will be provided.
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• Curriculum will be provided by Child Nutrition for interested schools/teachers. Family/parent nutrition
education opportunities will also be provided thru community events and the Child Nutrition Website.
• All schools will be enrolled in USDA Team Nutrition and Fuel Up to Play 60.
• School staff will promote healthy eating and healthy lifestyles to students and parents.
• Students and staff will receive consistent nutritional messages throughout the school, classroom,
cafeteria, and school events.
PHYSICAL ACTIVITY
• Elementary school sites will provide 20 minutes of organized daily recess that promotes physical activity
beyond what is provided through physical education classes.
• All school sites will establish or enhance physical activity opportunities for students, staff, and parents
(fitness challenges, family fitness nights, fun walks and runs, bike events, etc.) that help develop the skills
needed to participate in lifetime physical activities.
• All school sites will provide safe, adequate equipment (e.g. balls, rackets, and other manipulatives) for
every student to be active. All equipment and facilities will meet Safety Standards – See Board Policy
7302 – Student Safety.
• Physical activity or the withholding thereof, will not be used to punish academic performance or student
behavior in the classroom.
• Elementary schools will have 60 minutes of physical education per week. (Oklahoma Senate Bill 312)
• All students participating in physical education will be moderately to vigorously active for the majority of
class time.
• Only medical waivers/exemptions from participation in physical education are allowed.
• Training will be provided for all teachers for integrating physical activity into the curriculum. Physical
activity will be integrated throughout the curriculum.
• Students, parents and other community members will have access to the district’s physical activity
facilities outside the normal school day. (See Board Policy 8401 – Community Use of Facilities)
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SCHOOL-BASED ACTIVITIES
• Students will be provided with an adequate amount of time to eat; at least 10 minutes to eat breakfast and
20 minutes to eat lunch from the time students are seated.
• Some form of physical activity will occur, either in the form of recess or physical education classes, just
before lunch at all elementary schools in order to increase food consumption and nutrient intake,
decrease plate waste, and improve cafeteria and classroom behavior.
• Foods, beverages, or candy will not be used as a reward or punishment.
• The sale of candy as a fundraiser will be limited. See recommended list of fundraiser activities suggested
by the State Department of Education. Fundraisers occurring on campus during the school day must
adhere to the Smart Snacks in School – USDA’s “All Food Sold in Schools” Standards. All fundraisers
must comply with district Regulation 7201-R.
• Healthy food choices for lunches and snacks will be encouraged when food is sent from home.
• School gardens are permitted with site administration approval. Administration approval includes
dedication of the resources (i.e. land, water, containers, etc.) to implement a school garden.
Issued:
October 2006
Revised:
October 2008
Legal Reference: Oklahoma Senate Bills 265, 312, 1627
Child Nutrition and WIC Reauthorization Act of 2004
Reference:
USDA Regulations
Child Nutrition Programs Agreement
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8. CHECKLIST: W ELLNESS
Mark Response to the Following
Fully in
Place
Partially
Under
in Place Development
Not in
Place
N/A
Nutrition Guidelines/Standards-School Meals
Fruits &/or vegetables will be offered daily at all points of service.
Will implement Healthier US School Challenge at elementary level.
Other Food Items Sold On School Campuses
Snacks offered will be on approved list developed by District Wellness Council.
Healthy snack choices will be available for sale at all places where food is sold
(concession stands, vending, & school stores).
Nutrition Education
Nutrition education will be offered in the curriculum.
School Staff will promote healthy eating & lifestyles to students/parents.
Students and staff will receive consistent messages school.
Family/parent nutrition education opportunities will be provided.
Physical Activity
Elementary school sites will provide 15-20 minutes of organized daily recess.
All school sites will establish or enhance physical activity opportunities for
students, staff, & parents.
All school sites will provide adequate equipment.
Canceling recess or other physical activity time for instructional make up times
should be limited.
Some form of physical activity will occur, either in the form of recess or physical
education classes, just before lunch.
Candy or sweets will not be used as a reward.
The sale of candy as a fundraiser will be limited.
Healthy food choices & the use of foods of nutritional value are encouraged at
classroom parties.
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___School Name___
Tulsa Public Schools
3027 S. New Haven Ave.
Tulsa OK 74114
918-746-6800
“Excellent & High Expectations, with a Commitment for All”
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