Sandburg Foundation Meeting Minutes
April 15, 2013 6:00 p.m. Library
I. Call to Order a) Attendance:
1. Board Members Present: Holly Santiago Hilley, Yolanda Vallina, Jan Roberts, Patricia Beck, Ann
Mellon, Matthew Kaplan, Allen Ellsworth, Lawrence Honma, Meegan Neils, Amy Starkey, Susan
McCarthy, Ali Coleman, Tiffany Cuellar, Yvonne Body, Chuck Wrightson.
2. Board Members excused: Darren Hooyen
3. Staff and Parent/Community Members present: Geof Martin, Melissa Wood, Monica Flemming, and
Deb Rosas
II. Approval of March 18, 2013 Meeting Minutes a. Meegan motioned to approve minutes and Holly seconded. All approved.
III. Current Business a. Taste of Mira Mesa i. proceeds from this event will reach Sandburg in a month or two b. Standing Rules for Establishing a Contract with a Consultant i. Holly checked in with the group on this subject. Meegan motioned to approve, Tiffany seconded, and all approved. c. Jog-a-thon i. Meegan thanked everyone for their hard work, and reported that the envelope system for collecting donations was going well. ii. T-shirts are ready to go, and first round of volunteers should arrive at event at 7:00 AM to load tables and pop-ups for set-up on field iii. Susan and Kyle are painting the field on Wed, and on Friday, Jan is bringing the coffee, and Tiffany will purchase donuts (400 donut holes). iv. Meegan sent an e-mail to teachers to remind them to ask parents to bring oranges. v. Ted Brengal will take class photos and full grade photos as well. vi. Details : Rodney in charge of electrical hookups, Marines will go to assigned classrooms to escort students to the field, a volunteer will be designated to assist with PAWS, Susan will work with the DJ during the event, clean-up and fund counting will take place at the same time, money will be accepted until 4/26, and parents will be reminded to write the child's and teacher's name on all checks and envelopes. vii. Prizes: they will be presented on a Monday following the CSTs. Lawrence reported that they currently have a dozen or more raffle prices, and Yvonne will contact the t-shirt vendor for stuffed tigers. Top three fundraisers (individual students) will be given first choice for raffle prizes. viii. Meegan motioned to give the prize committee supplemental funds not to exceed $300.
Ali seconded and all approved. ix. Teachers are reporting that they like the list of names on the donation envelopes and that the t-shirt measurement system works well. d. Tabled items—WILL DISCUSS AT MAY MEETING i. Ad Campaign committee ii. Funding Professional Development iii. Back to School Barbecue

IV. Treasurer’s Report : Report + Taxes & PayPal a. Darren not in attendance. Highlights from March finances include: Bank balance of $66,818, payroll totaling $1,058. PTA's $12,000 donation will go to the general fund, with $1,000 of that going directly to Jog-A-Thon.
V. Brief Update on Ongoing Programs a. After-School: new session begins on 4/22 b. Box-Tops: receiving less now, but donations are starting to pick up. Waiting for the check to come in at end of April. c. Gift Card Program: earned $1,068 in 2013. Sales should rise for the next period because it includes Teacher Appreciation Week. d. Grant Committees: waiting for final cost on the Handwriting Workshops for kindergarten classes e. Tiger Dinners: $250 for Panda Express, $450 for Islands, $440 at Pat & Oscar's , and $65 for the food trucks at the Multi-Cultural Faire. May's Take a Tiger to Dinner will be held at
Applebee's (Holly has shopping cards for this restaurant!) f. YMCA PE Instructor: May need to locate a substitute for a few days after Kyle's baby is born.
Susan will contact YMCA in case a substitute teacher is needed. Foundation members can donate money for a Target gift card for Kyle and his wife. g. Digital Literacy: Tiffany posted on the USD, UCSD, & SDSU employment opportunity pages. A lead does exist through Donna Mills (a Sandburg parent and teacher for another district), and
Matt reported that CSU San Marcos has an education program with an emphasis in Digital
Literacy. h. Library: carts arrived and are assembled.
VI. New Business a. Board members whose terms of office expire at the end of this year: Holly reviewed the following list of board members who are up for renewal. Each person can either renew or decline.
1. Ali Coleman
2. Allen Ellsworth
3. Lawrence Honma
4. Darren Hooyen
5. Matt Kaplan
6. Susan McCarthy
7. Holly Santiago Hilley b. Positions for next year: 2 board member positions will be open when Patricia and Yvonne’s children promote

VII. Teacher Representative Comments a. Melissa Wood reported that the teachers all really appreciate the work of the Foundation.
VIII. PTA Liaison a. Chuck likes the PTA logo on the Jog-A-Thon shirt. The PTA Rummage sale is coming up on
4/27, and will raise money for the Sandburg BBQ in September.
IX. Principal Comments a. Mr. Martin noted that you are entitled to a free and public education b. New Comments: the PTA will also be serving pancakes at the upcoming rummage sale.
X. Round Table Comments a. Great job on Pawsitive News! b. Holly confirmed that the Foundation will have an end-of-year dinner c. Amy told the group that all of the K and 1 st
grade La Jolla Playhouse theatre classes will be completed by the end of April. d. Yvonne noted that T-shirts are now stored in the movable cabinet e. The student who designed the winning t-shirt graphic will be announced at the 4/22 assembly f. Regarding Kyle, the Board will have a card for everyone to sign in the Foundation Box, and the
Board should consider providing some paid time off for him. g. Chuck thanked the Foundation for sharing the costs of the gift cards purchased for teachers to be presented during Appreciation Week.
XI. Adjournment-Next Meeting will be on May 20 @ 6 p.m.
Parking lot items: Spring Art Show and Honoring other cultures (moved from tabled items) to be discussed next year