Calgary Co-operative Memorial Society
Minutes of Board meeting
Tuesday, March 6 , 2012
McInnis & Holloway Park Memorial Chapel
5008 Elbow Dr SW, Calgary, AB
1. Call to order by Diane Walker at 7:03 p.m.
Directors:
Alan Jessop
Diane Walker
Nellie Pintus
Sylvia Kasper
Elvyra Krausas
Patricia Sather
Membership Manager:
Adina Lyon
Roy Goodall
Jerry Jonasson
Terry Geib
George Melnyk
Stuart Cantrill
Pat Parker
Regrets: Adina Lyon, Jerry Jonasson, George Melnyk
2. Agenda presented for approval/revisions:
- Elvyra congratulated Nellie on her successful climb at Mt Kilimanjaro – her certificate was
passed around – Way to go Nellie – we are proud of you!
- Revisions: code of Ethical conduct added under 8 A
- Motion to approve the agenda with revisions made by Alan, 2nd Terry. Carried.
3. Minutes of Board meeting: January 10, 2012, motion to accept these minutes was made by
Elvyra, 2nd Terry. Carried.
4. Minutes of 2012 AGM : to be tabled - item # 12, nomination from the floor should read that
Stuart Cantrill will accept the nomination for a 1 year period, replacing Gail Loadman. Some
punctuation mistakes need correcting as well. Pat will make corrections for the next meeting.
- Adina wondered if it were possible to post the minutes on the website (as some members
could not attend) but as the 2012 minutes will not be ratified until 2013, it will not be
possible.
5. Treasurer s’ report: Alan
- As circulated, doesn’t include February as the statement was not received from the bank.
Stuart, as a new Board member had some questions for Alan pertaining to investments etc.
Alan made a motion to accept the report, 2nd Sylvia. Carried.
6. Membership report: Adina
- As circulated. Motion made by Alan to accept membership #’ 38369 – 38854 inc, 2nd Sylvia.
Carried.
-
Re: Adina’s request to be paid in April for additional members per her existing contract –
Alan will report the figures to the Board, and a decision will then be made whether she will
be paid in mid-year rather than at the end (as has been done in the past)
7. Correspondence: Diane & Pat
- Thank you letter from the Firefighters Benevolence Fund
- Some correspondence re: Cornerstone from Laurie Mills and from a concerned member at
Lethbridge who thinks we need to re-consider this provider (and did not give us their name).
8. Committee Reports:
(a) Service Providers – Elvyra, Sylvia & Roy
- Code of Ethical conduct needs to be posted on the website and is suggested that these
principles & values be given to Service Providers
- New brochures?
- Committee to start negotiation for a ne w contract, ASAP. Suggested that contract needs to
be in place by October 31st, the committee is to seek the longest term available. It is noted
that prepaids may not be available in the new contract. In view of recent changes, the
committee needs to investigate other centres (Okotoks, High River, Vulcan, Fort MacLeod)
as well as a different provider for Lethbridge.
(b) Presentations: Nellie, Sylvia & Patricia
- Presentation at Wentworth Manor in January; Aging & Active Living Expo at City Hall, June
2nd, 2012 – application has been submitted. Motion made by Terry to renew the ACCA
membership, 2nd Stuart. Carried.
(c) Advertising: Roy & Jerry
- No report
(d) Administrative Liaison: Sylvia, Elvyra, Diane & Patricia
- Successor for Adina, much discussion on qualifications, how to locate candidates, the 2
applications that we have – (Caroline and Mary Anna Louise) – what the process will look
like, non-profit website may be an option. The consensus is that we should have at least
least 3 applications; Stuart has volunteered to spearhead this process. Expenditures for
advertising up to $300 can be made (with authorization from Board chair).
- Final arrangement brochures ?
(e) Legislative Review: Roy
- No report
(f) Website: Terry & Elvyra
- Diane suggested that there needs to be revisions as some members find the website
confusing, some discussion followed.
(g) Governance/Mission: Alan, Diane & Pat
- No report.
(h) Giving : Patricia, Terry & Pat- No report.
(i) AGM Planning & Nominations: Pat & Jerry:
-
No report. Diane has been in contact with Sheila Middleton who has enquired about
becoming a Board member; however, there are no vacancies on the Board and as she is
not a CCMS member, would need to transfer her membership from Ontario before she
would be considered at some other time.
9. Old business:
- International Year of the Co-op – Terry reported that the kickoff in January was very
successful and well attended by our CCMS Board.
- Strategic Plan update: it was decided that we would need an AD Hoc committee to come up
with some plans, so this will be done at the next meeting.
10. New business:
- Election of officers – done by ballot instead of verbal nominations:
- Chairman: Diane, Sylvia & Terry – Sylvia accepted the nomination, elected
- Vice- Chair: Terry & Roy nominated, Roy declined, Terry accepted the nomination, elected.
- Secretary: Pat nominated, accepted, elected.
- Treasurer: Alan & Roy nominated, Roy declined, Alan accepted the nomination, elected.
- Motion made by Stuart that all 4 officers have signing authority, with any 2 of these
signatures required for all signing authority, 2nd Roy. Carried.
Committees for 2102:
a. Service Provider – Diane, Elvyra, Sylvia & Roy – Roy to be Chairman of committee.
b. Presentations – Nellie, Sylvia & Patricia.
c. Advertising – Roy, Jerry & Stuart.
d. Administrative Liaison – Diane, Patricia & Stuart – Stuart to be Chairman.
e. Legislative Liaison – Terry.
f. Website – Elvyra, Terry & Roy.
g. Governance /Mission – Alan, Diane & Pat.
h. Giving – Patricia, Terry & Pat.
i. AGM Planning & nominations- George, Jerry & Pat.
j. Ad Hoc Strategic Planning – Stuart, Terry & George.
11. Next meeting :
Date-Tuesday, April 17th at 7:00 p.m.
Motion to adjourn at 9:33 p.m. by Alan, 2nd Nellie.
Signed by Pat Parker
Board secretary