HOW TO CONDUCT A GOLF OUTING
Fundraising can sometimes be a hassle, but a necessary part of clubs and organizations.
One easy way to put the “FUN” into fundraising is to host a golf outing. Alternatively, if your company would like to plan a day of outdoor fun for your employees and their families and friends, a golf outing might be your answer.
The Cambridge Country Club has designed a detailed outline for your business or organization to host golf outings at our 18-hole private facility. Please contact our Golf
Professional, Alex Abernethy, at (740) 432-2107 with any questions you may have about golf outings and how your business or organization can benefit from them.
The following is a checklist of a suggested time schedule needed to organize and prepare for your event.
6 Months:
Choose a date that works for your business or organization.
Decide your profit goal and determine your costs.
Get sponsors.
Sponsors are a good way to invite the community to help with your fundraising goals.
The sponsors can range anywhere from larger corporations to single or smaller companies and individuals. With a sponsorship, incentives based on dollar amounts can be anything from company names or logos on signs and shirts to prizes for skills during the course of play (such as longest putt, longest drive). Make a list of potential sponsors to be contacted and mail letters to them six months prior to your outing.
Amounts can range from $5000 down to $100.
3 Months:
Mail letters to potential sponsors requesting donation monies giving them at least a month deadline to return them to you.
Meet with the golf professional.
Meet with the club’s service manager to decide a menu.
Sample menus are enclosed. Solicit quotes from printing companies for banners and signs with appropriate sponsorship names and logos for placement on tees and greens.
2 Months:
Make a list of all of your potential golfers.
Advertise in newspapers to attract other potential golfers.
The Cambridge Country Club can accommodate 96 golfers.
Forty to eighty golfers is an excellent sized outing. When players exceed 96, extra charges will apply. Remember, the majority of your profit comes from sponsor donations, NOT player fees.

One Month:
Mail potential golfers letter with information regarding the golf outing.
Make sure all sponsors have responded with donations and information so that appropriate acknowledgement may be printed (programs, signs, etc.).
Put together a list volunteers and their assigned jobs.
Finalize the menu with the country club’s service manager.
Two Weeks (Crunch Time):
Meet with all involved with outing, including the Golf Professional.
Give a list of all golfers to the Golf Professional along with a list of skill games and prizes.
Decide the cost of the “extras” for the day of the outing. Typical “extras” may include a mulligans, throws, kicks, and use of the red tee.
Submit signs and banner information to the printing company.
Day of the Outing:
Put up all signs
Set up registration table. This is a great place to sell those “extras”.
The Cambridge Country Club offers an experienced Golf Professional and staff plus an exceptional service and dining room staff all ready to serve you and your guests the day of your event.
From the beginning, the Golf Professional and staff will greet golfers and direct them to registration and their golf carts. Each team receives a scorecard, detailed description of each hole, rules, and proximities all prepared by the golf staff.
At this point, you can relax and allow our staff to manage the rest of your day.
Of course, at the start of the event, our Golf Professional will welcome the players with pertinent information about the course and game and thank all sponsors and people involved in the success of the outing.
During the day, our wait staff provides you with unmatched service including our beverage and snack cart on the golf course.
At the conclusion of golf, we can treat your guests to an outstanding meal prepared by our chef and kitchen staff. After tabulating scores, our Golf Professional will announce the winners and pass out the prizes.
Our Golf Professional and staff make each golf outing event fun and exciting and tailored to the specific needs of your organization and business. With our friendly atmosphere and exceptional service, we offer the perfect spot for your golf outings.