August 2, 2007
7:00 pm – 9:30 pm
Downingtown High
School West
Room 143
DAFA Board Meeting
Facilitator:
Note taker:
Dan DiLeo
Camille Egan
Minutes
Latest update is in blue italicized text.
Status
Description

Ongoing
FINANCIALS
Darryl reviewed financials to date.

Open
TEAM AND PLAYER PICTURES:
2/1/07 Contact photographer to obtain date
3/1/07 Date/Time for team pictures will be August 16th approx 11:00 am. Dan DiLeo agreed
to look into Downingtown Sports to see what kind of package they offer and then compare
with same company who did last year’s pictures.
4/5/07 Dan DiLeo has a lead for a potential replacement for the fabulous work that the Klinks
have done for our players in the past. Photographer has been chosen to do team pictures as
well as those that are needed for the program. Dan DiLeo and Camille Egan will assist
photograph on 8/16/07 to ensure that necessary photos are taken.
5/3/07 Photographer is selected and is lined up. Just need to confirm with Coach Milano if
8/16 will be the date for team & program picture.
Discussion was held about replacement for the Klinks’ efforts (FYI—This couple volunteered
their time taking close-up pictures of the players throughout the season. At the banquet, they
gave each player packets of pictures.). It was suggested that we contact the photography
club to see if one or more students would be interested in doing this as a graduation project.
6/6/07 Dan DiLeo will contact Brian Diehl from DHS West Photography Club to see if he
would see if there was any interest in doing this for a graduation project. It was also
suggested that maybe we can see if we would want to consider purchasing a digital camera
for DAFA so that we always have one from year-to-year.
7/7/07 Dan DiLeo has not heard back from Mr. Snyder about students taking pictures as a
Senior Project. Mr. Trexler, Mr. Shea and Mr. Goodrich volunteered to take pictures of the
players throughout the season of all players—all grades. Instead of printing individual photos
for the banquet (which can be costly), they will cut a DVD for each player. Everyone agreed
that this was a GREAT idea! THANKS Gentlemen!!!
8/2/07 Dan DiLeo reported that Scott Patton will once again do the poster size individual
action shots for the Seniors. These will be part of their Senior presents at the banquet.
Also, Team and Player pictures will be held on Wednesday, August 15 th.

Open
GOLD CARDS
5/3/07 We decided to go with the same program as the past. $10 per card. We agreed
to keep the same color scheme/artwork. Coach Milano will work with Angela Hutchinson
to save design as well as the 2007 schedule in a pdf file and send to Kathy. Like last
year we will order 2000 cards. Players HAVE to sell 1000 cards in order to receive the
50% profit .Therefore, players are required to sell 10 cards each. If a family has two
players on the team they are only required to sell 15 cards total between the two
players. 10th, 11th and 12th grade players will be selling cards between 8/20-8/30. 9th
grade players will receive their cards week of 8/30 when school starts. Kathy will see if
cheerleaders are interested in participating again. They will receive the profit from the
number of cards that they sell. This will help us reach the 1000 goal.
6/6/07 – No update
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
Status
Description
Open
7/7/07 Kathy Christian was unable to attend meeting but did send the following update
via e-mail: Cards are completed and will be going to print. They will look just like last
year's cards. The only difference will be the merchants on the back. Overall, they look
good. She has a draft of the letter that she will be handing out with the cards. She used
the same format as Mrs. Tymon did last year. Gold Card Sale will start on August 21st
except for the ninth grade team which will start on August 28th. She needs an updated
roster for all grades.
8/2/07 Kathy Cristian has everything ready to go. She will be distributing Gold Cards to
the Varsity and Junior Varsity on 8/23. These players will have 2 weeks to sell 10 cards.
9th Graders will receive their cards the first week of school and will also have 2 weeks to
sell 10 cards. Cards will also be given to the Cheerleaders. Our goal is to sell 1000 and
more cards.
Discussion was held about player participation in fundraisers. Attendance/participation
is tracked for all DAFA-West events. There is concern that eventhough all players
receive the rewards from our fundraising events, not all players participate in them. It is
not fair to the players that have to pick up their slack. After some discussion, we are
considering that players who have not participated in any of the fundraisers will be asked
to pay for themselves at the banquet. DAFA-West will pay for the players who
participate in the fundraisers.
WA WA FUNDRAISER
3/1/07 Brian Ludwig proposed the idea of having players ask for donation at WaWa (near
Kerr Park). Other teams, clubs, cheerleaders do this. This is a good way to have the
community help support their team! Agreed to pursue this.
4/5/07 Continued this conversation. Robin May will check with 3 Downingtown WaWa Stores
for permission. Camille Egan and Robin May will be making magnets with 2007 Varsity
game schedule to be handed out to anyone donating. This will also make the community
aware of our upcoming schedule so they can support our boys. We want to try and cover all
three WaWa stores on the same day. Hopefully one of them will sponsor the car wash at the
same time.
5/3/07 Robin May has contacted three WaWa Stores in Downingtown Area. She is waiting to
hear back from Corporate. Once we have permission, we will schedule one day where all
three stores will be covered. Players will work in shifts asking for donations.
Brian Ludwig suggested option to give rose to folks donating $5.00. Final decision was not
yet made if we will do this.
6/6/07 Dan DiLeo will contact WaWa Corporate after the 7 v 7 Tournament
7/7/07 Dan DiLeo is waiting to hear from WaWa Corporate for approval as well as a date.
8/2/07 August 4th we will be having a WaWa Begging Fundraiser at three local WaWa stores.
Schedules have been distributed. All players are to wear their practice jerseys and bring
their helmets. Upon arrival they are to check in with the Board Member assigned to that
store. Players will hand out business cards with our 2007 game schedules to folks donating

Ongoing
ITEMS FOR SALE:
3/1/07 Obtain information for blankets, umbrellas, stadium seats and ponchos
5/3/07 Dan confirmed new products that we want to sell (umbrellas, rain ponchos, seat
cushions) and asked if there were any other ideas. #1 Foam Fingers and Boom Boom sticks
were suggested for games. He needs to create a proposal that will outline when we want to
sell Items by Monday. Mr. Siegle, the Athletic Director, needs to present it to the school
board. Our targets include:

Home Games (9/14, 9/22, 9/28, 10/12, 11/2, 11/9)

Playoffs (11/9, 11/16, 11/23, 11/30)

Back To School Night

7 vs 7 – Robin K wants to know if we want to sell our products so she can re-order.

Pep Rally
 Graduation Day (flowers only)
6/6/07 Robin presented information on the three new products that we wanted to sell. (50)
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Status
Description
Seat Cushions @ $2.59 each; Umbrellas=Coach Milano showed everyone the umbrella that
was sold a few years years back. Everyone loved the quality. Robin will pursue prices; Rain
Ponchos=everyone agreed that we did not need a high quality poncho. Coach Milano
showed everyone ponchos that were sold years ago. Everyone liked so Robin will look into
these prices as well.
7/7/07 Dan DiLeo reported that Robin Kearney is proceeding with ordering new items
(umbrellas, ponchos and seat cushions). She also ordered more sweatshirts (including
smaller sizes). Robin May is researching girl tank tops.
8/2/07 Robin Kearney gave everyone an update of our current inventory stock. She also
presented and received consensus on design options to be put on black sweatshirts and
sweatpants.
Discussion was held regarding the ponchos and umbrellas. Everyone agreed that we would
not sell these items. There would not be a big enough profit to justify the quantity that we
would order and the effort to sell them, (especially if it did not rain this year). We will
continue to purchase the stadium seat cushions.
We need underclass parents to man the selling area on game days! Sales usually begin ½
hour before the game starts (6:30) and goes through the beginning of the first quarter. Once
the game starts, we will close the table. Please contact any Board Member or Robin
Kearney if you are able to help!

OPEN
GAME PROGRAM
4/5/07 Sandy DeLong has volunteered to help with this committee. She will be focused on
the patron ads. THANKS SANDY! Camille Egan will continue on committee until other
volunteers step up to help keep this moving. This is an important fundraiser especially since
we currently have six home season games. Robin May and Dan DiLeo have another lead for
a printer that has offered to print programs for no charge. They will confirm that he will be
able to do what we need, the timeframe we need it and the no charge fee. Whatever
arrangements are made, also need to apply for Downingtown HS East since we share the
expense cost.
5/3/07 Camille Egan will send Sandy DeLong patron letters. Sandy will be sending out
letters to Seniors within the next month to allow senior parents time to put together any
senior ½ page ads (cost is $50). Letters will be sent to all players in June soliciting $5 patron
ads (100 word minimum).
Camille submitted Coaches Information to Coach Milano for 2007 updates.
Camille is still waiting to hear back from Tim Weber (East Program Coordinator) to discuss
effort with confirming sponsors. At the Kick-Off Dinner, two more parents signed up. Camille
will get their names from Dan and contact them to confirm and assign tasks.
Angela Hutchinson and Robin May will follow-up with Tadpole. He was a DHS alumni and
has expressed interest in supporting the Downingtown Football Teams with printing services.
6/6/07 Camille Egan reported that Tim Weber (from DHS East) is sending out letters to
existing sponsors asking if they want to renew their ads.
Sandy DeLong sent out letters to senior parents for Senior ads in May. She will be sending
out patrons ads to all football players in June. In addition, she will send out a Cheerleading
and Band letter to the appropriate contacts in each of these groups so they can send out.
Margie Dietz is in the process of sending out letters looking for new sponsors
Tadpole attended the meeting and confirmed that he can do our program. He will just need
everything two weeks before the first game. Camille Egan will find out when DHS East’s first
home game is so we have a target date..
7/7/07 Camille Egan sent e-mail to football parents soliciting patron ads for program and
reminder e-mail to Senior parents soliciting Senior ads for program. She also sent e-mail
with letters & forms attached to Mr. Bennett (Director of Band) and Edie McCarty
(Cheerleading Coach) asking them to forward to their parents. Edie replied that she will
distribute. Still waiting to hear back from Mr. Bennett for the Band. If any parents have
children in the Band, can you please help us out with getting this information to someone so
that they can be included in the program. Deadline for all ads is 8/10/07.
Camille Egan also spoke with Jeff Loudin (VP of DEFA and DEFA Program Chair) regarding
printer and business sponsorships. She is waiting to hear back if they want to continue with
Herb Leslie or use our printer. We will continue to split business sponsor ads. Letters went
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Status
Description
out to last year’s sponsors to see if they want to advertise again. Of the 66 previous
sponsors, we have only received 19 confirmations. We will be splitting this list (between East
& West) and make reminder phone calls. Margie Dietz sent letters to potential new
sponsors. Waiting for a list of these businesses so that we can continue looking for more ads
8/2/07 Camille Egan provided an update on the business ads. We received approximately
46 renewals from last year and approximately 49 new sponsors. YEAH! She just received
copies of the ads rec’d to date and is starting to put together the program layout. When Jeff
Loudin (East Program Coordinator) returns from vacation next week, she will get an update
on the final numbers.
Camille sent out several reminder e-mails and handouts to players reminding them about
purchasing ‘supporting comments patron ads’ and Senior ads. She also sent to the
Cheerleaders and Band contacts. The deadline is 8/10/07!!

Open
BASKET BINGO
6/6/07 Sandy DeLong proposed another new fundraiser that the community can support—
Basket Bingo. She handed out all of the details. Basically, we will advertise (via local
papers, flyers, etc) the Bingo and host it at the high school. Prizes will be Longenburger
Baskets that are filled with different goodies. Companies and people would sponsor the cost
of the baskets and contents. In addition to bingo games, there would be 50/50 sales.
Additional expenses would include food that would be sold, tickets for 50/50, bingo license.
She presented a couple of examples of profits from other organizations that have held
Basket Bingos ranging from $3,000 - $6,000. Everyone agreed that this is another GREAT
new idea and should be pursued. In fact, Sandy already has a list of people that are want to
come! We will have this in October on a Sunday.
Dan DiLeo will ask Mr. Hurley if we can use the high school cafeteria to host this event so
that we do not have to incur the expense of rent.
7/7/07 Sandi DeLong presented a list of what we need to do. She is in the process of writing
letters that will be sent out to businesses asking them to sponsor (purchase) the baskets as
well as for filling them with goodies. So far she has ‘unofficial’ confirmation that she has 10
(of the 20 needed) $75.00 baskets sponsored and 1 (of the 3 needed) $125.00 special
baskets sponsored. We still need two more $150.00 items to raffle as door prizes and 23
stores, families or individuals to fill the baskets. Anyone who wants to help Sandi with pulling
this together or wants to know more about what this event is, please contact her at
sandidelong@aol.com . This is looking like it will be a huge money maker for the team.
8/2/07 Sandi DeLong gave an update on what was left. She still has to find sponsors for 3 of
the special baskets ($125.00/ea) and a couple of the regular baskets ($75.00/ea). We have
donations for the contents most of the baskets. Sandy is meeting with a Fire Hall to see
about renting their Bingo equipment and possibly seeing if they will donate use of it. Still
need to come up with advertising strategy and food sales. She will be meeting with the
Longenburger Rep and Camille Egan to go over the details of the planning.
This has the potential of being one of the largest fundraisers and is a lot of work. We could
really use some help especially with organizing the food sales and advertising strategy. If
you are able to help, please contact Camille Egan (Camille.egan@siemens.com).

Open
MEMBERSHIP DRIVE
6/6/07 Dan DiLeo expressed the need to find a parent volunteer to begin this. This needs to
start end of July the latest. Nobody volunteered. Camille will solicit for volunteers when June
minutes go out.
7/7/07 Scott Patton has agreed to take this one—THANKS SCOTT!!
8/2/07 Letters and forms were sent out via e-mail and handed out to the players. Also, sent
to the Cheerleaders and Band contacts.

UPDATES
COACH’S CORNER
8/2/07 IMPORTANT: ALL PHYSICALS ARE DUE BEFORE AUGUST 13TH. MANY
PLAYERS ARE STILL MISSING THEIR PHYSICAL. PLAYERS MUST TURN IN A
COMPLETED PHYSICAL BEFRE 8/13/07 IN ORDER TO PLAY
Two-A-Days start Monday August 13th. Schedule can be found on the West Team Site
(http://www.dwhsfootball.com/AUGUST_07_camp%20calendar.doc)
NOTE: The scrimmage on Saturday, August 18th at CB East is NOT at 10:00 a.m. The
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scrimmage was moved to 6:00 p.m. Varsity players will play first. The following week,
we will have a second scrimmage against Connestoga at home. This one Is still
scheduled for 6:00 p.m. Players—be ready and come out strong!
Our first game is on August 31st at Owen J Roberts at 7:00 p.m. GO WEST!

Closed
SHIPPENSBURG CAMP:
3/1/07 Date of camp is July 19th-22nd. Dan DiLeo reserved buses for camp (same bus
company as last year). Still need volunteer to create, distribute and collect permission slips
and money from players for camp. Refer to the team website for more information on the
Shippensburg Camp (http://www.dwhsfootball.com/dwhs_shipp_tips.htm )
4/5/07 Dan DiLeo and Camille Egan will collect permission slips and bus money on day of
‘drop off’ for camp.
5/3/07 Permission slips for camp and bus were distributed at the Kick-Off Dinner. Permission
Slips and money are due to Coach Milano by 6/1/07. ($214 payable to Championship Team
Camp for camp and $25 payable to DAFA-West for bus.)
6/6/07 Coach Milano received forms from most of the players. He is expecting to have
approximately 65 players attend camp. Dan DiLeo will reserve two buses. Coach also
communicated that he identified a mix up with bus fees. This year’s fee was to be $25
(because cost of bus increased). The team website had bus fee of $20 (this was last year’s
form. He will let players know the about the discrepancy.
Robin May agreed to ‘synch up’ who turned in camp forms, bus forms and internet waiver
forms in the roster spreadsheet so we know which students have outstanding paperwork.
7/7/07 Robin May will be contacting players that still need to turn in money for camp, bus,
waivers and permission slips. Dan DiLeo, Robin May and Camille Egan will be collecting any
last minute payments the morning of departure. Players will NOT be allowed to go to
Shippensburg unless we have all necessary forms and payments. Go to the Team Website
for forms and for information on what to bring. Departure from DHS West is 8:00 a.m.
8/2/07 Coach Milano reported that camp went great. The players bonded as a team. He
also told us that eventhough we went in ‘short’, West still won the Passing Red Zone
Challenge!

New
CHEERLEADERS GOING TO NATIONALS
8/2/07 Camille Egan communicated that the West Cheerleaders qualified to go to Orlando
and compete in Nationals. They are trying to raise money to help defray the cost of this trip.
She proposed that the Football Team donate a monetary amount to their Cheerleaders to
show them that we are proud of their accomplishments and want to support them! Everyone
whole heartedly agreed.

New
WINNER’S CIRCLE
8/2/07 While looking for donations, Sandi DiLong was approached with the following
opportunity for West to make some extra cash. On Wednesdays, Winner’s Circle in Exton is
willing to give a percentage of food bill to DAFA-West. All they need to do is present coupon.
Everyone liked this idea.

New
BANNER
8/2/07 Camille Egan proposed looking into purchasing a vinyl banner to hang under the
press box for our home games as well as one for the student section in the event that they
are really going to take down the Whippet State Championship sign.

Open
POST GAME FOOD
6/6/07 Dan DiLeo announced that we need a parent to coordinate food for JV games.
7/7/07 Sue Sicinski and Kim Garnett has expressed interest in coordinating food for JV
games. Will get an outline of what needs to be done from Sharon Ludwig. (Sharon has done
it for the JV teams in the past years and is doing the Varsity team this year.)
8/2/07 Sharon Ludwig is ready to line up the food for the first Varsity game on 8/31.
Discussion was held relating to what will be done for each team. Decision was that the
Booster will provide food and drink after the Varsity Games, after the JV games at home we
will only provide snacks and after away games we will provide food and drink.
Page 5 of 7

Status
Description
Open
SCHEDULE MAGNETS
5/3/07 Camille Egan passed around artwork design for magnets (with 2007 season) and
everyone voted on design. These will be given to folks who donate at least $1.00 (magnets
cost .40/each to make).
6/6/07 Still need to identify when we need some magnets made.
7/7/07 Initially the thought was to give a schedule magnet to each person that donated $1.00
at the WaWa Fundraiser. After some discussion, everyone agreed that it would be better to
just make business card size schedules. We will have picture on one side with schedule on
the other. Folks can keep in their wallets. These type of schedules will be cheaper to make
and it eliminates concern of how many are given out (without loosing money).

On Hold
BOWLING NIGHT
5/3/07 All agreed that we should schedule another Bowling Fundraiser. Potential dates will
be July 14th (first preference) or July 28th. Camille Egan will contact The Bowling Palace for
availability.
6/6/07 No update. Camille has not contacted the Bowling Palace to confirm another date.
With the addition of the Linemen Competition and Basket Bingo, we may not need a second
Bowling Night Fundraiser. If we do this, let’s find another parent volunteer from
underclassman to coordinate so that we have experience for next year
7/7/07 No real discussion on this topic. Everyone likes the idea of another Bowling Night, but
there does not seem to be an open date between now and two-a-days. If we do another
Bowling Night, we will need to have it after the season..

FUTURE
FRIENDS HELPING FRIENDS
7/7/07 While Sandi DeLong was soliciting sponsorship for Basket Bingo, Boscov’s
Department Store suggested this fundraiser. Basically, players would sell tickets for $5. The
entire $5 goes directly to the team. On 10/16/06, anyone who shops at Boscov’s that
purchased a ticket will receive 25% off their bill. Everyone liked this idea, but the timing is
not ideal. It is too early to sell tickets now and we do not want to have the boys doing
fundraisers during the season. Everyone agreed to pursue this for next year.

FYI
SCHEDULES
7/7/07 Several parents have asked about posting schedules on the team site. You can
always view upcoming schedules online for all sports. Go to DHS West home page
(http://www.dasd-dwhs.org/) and click on 'Athletics and Activities'. Then click on Athletics. On
the left side, click on Schedules. A list of sports is displayed. Click on football. League Minder
page is displayed. Just select which Level (Ninth Grade, Junior Varsity or Varsity) and the
School Year. This is the best place to get the latest and greatest schedule information. Note
you can also add yourself to an e-mail distribution list so that if there is a change in any of the
schedules, you are notified via e-mail.

DON’T
FORGET!
JEFF D’AMBROSIO AUTO GROUP
7/7/07 Dan DiLeo shared with parents that if anyone purchases a car from Jeff D’Ambrosio
Auto Group, DAFA-West will receive $50 donation from D’Ambrosio. Please contact Dan
DiLeo for more information.

Open
CHICK FILET COUPONS
Donna Johnson will contact Mr & Mrs DeHaven about obtaining coupons to distribute to
players at car washes and during season.
5/3/07 Need to follow-up with Donna Johnson to see if she contacted the DeHavens about
obtaining Chick Filet Coupons for players.
6/6/07 Jeff Johnson will follow up with Donna to see if she was able to obtain any coupons
for upcoming season.
7/7/07 Did not discuss

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Open
TEAM/CHEERLEADERS SPIRIT DINNERS:
3/1/07 Currently there are three potential restaurants that have expressed interest in
sponsoring team dinners during the season. Folks should try and confirm dates with
facilities.
Carrebas – Camille Egan
Status
Description
Outback – Dan DiLeo
Longhorne – Patrick Hutchinson

On Hold
6/6/07 – No update
7/7/07 Did not discuss
SELLING ON TEAM WEBSITE:
3/1/07 Continued discussion about selling our items on the Team Website. Last year we
received a lot of feedback about having the ability to buy goods year round vs just at games.
4/5/07 Dan DiLeo is working with Robin Kearney on items and pricing. He will then give to
Nikki Milano to post on the Team Website.
5/3/07 This will be put on hold until we are closer to the beginning of the season..

On Hold
2007 BANQUET:
5/3/07 Angela Hutchinson confirmed Friday, Dec 7th with Downingtown Country Club. Still
want to keep looking for a larger facility (i.e., Chester Springs (old Best Western) and
Lionshare in Exton are potential options.).
6/6/07 This topic is on hold until the fall.

Ongoing
DONATIONS
5/3/07 Pam May has been hitting the pavement talking with local businesses asking for
donations. We are asking for monetary, gift certificates, water/Gatorade—basically anything!
Some of the donations include:

100 coupons for Rita’s Water Ice

100 passes for The Bowling Palace

(3) oil changes
 Hair Cuttery Hair Product basket (value=$85)
6/6/07 Camille Egan reported that in addition to above list, Pam May was able to get a $50
gift certificate to O’Neill’s Collision and Cookie Tin from Pepperidge Farms.

Ongoing
FUNDRAISER OUTLINES:
Each fundraiser committee needs to put together an outline of all tasks with description,
contacts (if any) and timeframe for each task. This will make for an easier transition
from one year to the next as Senior parents leave. As committee completes their
outline, provide to Camille Egan @ camille.egan@siemens.com. Also, each committee
should have representation from underclassmen parent(s) especially if fundraiser is
being coordinated by a Senior parent.

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Ongoing
PEP RALLY
Camille Egan contacted Principal Nodecker to see if we can improve pep rally. He is
going to find out details of last years pep rally and is willing to meet to brainstorm for
upcoming year.