the
Catro
jazz - dance band
“WEDDING INFORMATION WORKSHEET”
Don’t forget to save periodically - when finished you may print a copy and/or just save.
Then please attach document to an email and send to: catro@catroband.com
Contact Us ANYTIME to discuss timing issues or other questions:
John Parker, Tammi Or Mark: catro@catroband.com • (724) 941-1111 • (888) 4JP-BANDS
If you haven’t spoken already, by default we will call you
on the MONDAY or TUESDAY prior to discuss all the final details of your reception.
We will discuss the exact timing of all items when you speak:
OPTIONAL: If you have a timeline written out please include it in the email with this document- thanks!
NOTE: when filling in fields, fields will expand to accommodate as much text as you type
YOUR NAME: person completing form
IF NOT the bride or groom: please list
your relationship to them: (“mother”, “party
planner”, “trusted friend” etc..)
WHO SHOULD WE CONTACT?
To discuss this information- please
Include ALL phone numbers AND e-mail
MARRIED address- Bride&Groom?
We’d like to correspond with you after you’re
married, & often, the address or email we
have is for a parent, or out of date. Thanks!
RECEPTION DATE:
RECEPTION LOCATION:
& street address. & zip code if you have it
RECEPTION CONTACT PERSON
NAME & PHONE NUMBER:
PHOTOGRAPHER NAME & INFO
Any other info – such as company or website
VIDEOGRAPHER NAME & INFO
Any other info – such as company or website
Even though we’re not involved in all of these
necessarily please provide the following info:
It’s helpful for us to know what’s going on…
Ceremony (Time / Location)
Cocktail Reception Time (from-to) &
Location (name of room)
Reception (Dinner/Dancing) Time
(from-to) & Location (name of room)
We want to refer to you as you wish us to- but
often, that’s different depending on the contextfor example: you might prefer “Ted” for most of
the reception, but for the formal introductions
you prefer “Theodore”
BRIDE’S MAIDEN/INFORMAL NAME
Ie: Dr. Susan Marie Smith / “Sue”
GROOM’S NAME / GOES BY:
Ie General H.W.Joseph Parker / “Woody”
BRIDE AND GROOM FORMALLY
ANNOUNCED AS: ie: “Bill & Sue
Jones” or “Mr. & Mrs. William Jones” or
“Mr & Mrs Bill & Sue Jones” or whatever..
IF WE ARE EVEN POTENTIALLY
ANNOUNCING, INTRODUCTING OR
JUST MENTIONING PARENTS, BRIDAL
PARTY, ETC, THEN PLEASE PROVIDE
US WITH THEIR NAMES BELOW:
eg: Mr &Mrs Robert Smith (Bob & Susan)
remember the fields will expand as you type
Grandparents of the Bride
Often they are mentioned even if not walking in
Grandparents of the Groom
Parents of the Bride
Parents of the Groom
If either parents are divorced, widowed, and/or
re-married, consider listing an escort ie “Mother
of the Bride Mrs Sue Smith escorted by her
husband Mr Bob Smith or “The grooms father &
his lovely wife… etc
Bridesmaids & Groomsmen
Consider titles- using them or not is up to you ie:
Mr & Mrs Bob Smith vs. Sue & Bob Smith- but
use them for one, then use for all- ALSO
remember the field will expand as you type, so
just put one couple per line, unless you want
more than two people introduced together (as in
when there’s an odd number..)
Maid(s) / Matron(s) Of Honor
Please specify which & Best Man (men)
Flower Girls & Ring Bearers
Other Misc ie: Kumbarro, Man of Honor,
Ushers that aren’t Groomsmen, any others like
that- we’ll figure out where they’ll go together.
The below often occur before dinner-we’ll
discuss exactly when, when we speak…
Welcome ? by Whom? The “Thanks for
coming” speech, usually given by the host(s) be
it certain parents or bride & groom
Best Man Toast ?
Other Toasts ie Maid Of Honor, Uncle
Bob, Bride & Groom, etc…
Blessing(s) ? By Whom?
Is it a “Blessing”, “Grace”, “Homotzi” etc..
Cake Cutting announced? When?
Birthdays / Anniversaries
(or other special occasions / events)
you’d like us to announce: ie: someone’s 50 th
anniversary was yesterday, or someone’s
birthday is today, or someone retired, etc…
Other Announcements:
These might include information about: cameras
on the tables, who gets the centerpiece, an
‘after-reception” party- etc…
in doubt?- just list the names- we’ll help you decide how to do it!
For when it’s time (which we’ll discuss) for these,
please provide the information below:
Bride & Groom’s
First Dance Song (Title/Artist)
Bridal Party Dance (Title/Artist)
If there is one, this is where the parents
and/or the bridal party would join in with the
bride & groom on the dance floor- if they
hadn’t during the first dance
Bride / Father dance? Song?
Groom / Mother dance? Song?
Many do Bride/Father & Groom/Mother
dances both with one song…
Other “parent dances” and songs, ie:
Bride & Mother, Grandmother & Groom, etc..
Bouquet Toss? Garter Toss?
or alternatives here (ie Anniversary Dances)
Money Dance ? (Bridal Dance)
If so, the traditional Polka or Slow Songs?
Ethnic Dances?
Hora, Tarantella,
Polkas, Mezinke, Crowning, etc..
SONGS you want played
(please select from our list, found online at
http://www.catroband.com/CatroSonglist.pdf
please list the songs here or in an email instead
of printing & returning the songlist. NOTE! If
listing a LOT of songs (more than a dozen) –
please PRIORITIZE the list! (ie: make a must
play and “please play” list – THANKS!!!
SONGS you DON’T want played
(if you have a strong preference) you can list
them here- ALSO- if guests request them, do
you want us to play them in that instance?
Are you feeding the band?
Feeding the band is entirely up to you and you
should not feel obligated in any way to do so.
OK, that said, many- if not most all- people do.
Often it’s not the meal that the guests are
getting, but a sandwich, box lunch, or other
inexpensive meal. We’re grateful for anything!
CONSIDER: For an evening event, quite often band members are
leaving their house to come to set up in the early afternoon. They might
not get home until early the next morning. So they definitely need to eat
somehow one way or another. And a lot of people don’t prefer that the
band bringing in bags of food & sodas from some fast food place or
ordering a pizza - nor do they feel comfortable with the band leaving,
once they’ve gotten to their party, to go get something to eat.
THANK YOU FOR YOUR TIME!
Don’t forget to save periodically - when finished you may print a copy and/or just save.
Then please attach document to an email and send to: catro@catroband.com
OPTIONAL: If you have a timeline written out please include it in the email with this document- thanks!
Contact Us ANYTIME to discuss timing issues or other questions:
John Parker, Tammi Or Mark: catro@catroband.com 888-4-JP-BANDS • (724) 941-1111